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HomeMy WebLinkAbout1987-0421 Regular Meeting '-.~ ) T~POT<fANT: ()...~ '. !A~Y' ~ze.n a.ti:e.ncU.ng COUHcit me.e.ting6 may 6pe.ak on any .ae.m on .the. age.nda, (U'llu .a .u .the. 6ubje.ct 06 a pubuc. 1te.aJU.ng wluc.1t ItM be.e.n cf.06e.d. 16 you w.-i..61t ;to llpe.a pleMe we and a6-teJt you Itave been Jtec.ogJUze.d b/f;tlte. CIta<.Jt, g-ive /fOuJl name. aJld addlr.ull. Tlte CIta<.Jt will. .then aUow /fou ;to .6pe.ak and a1.60 -in60ltm /fou M ;to ;the amouH-t 06 time. aUo;Ue.d ;to you. The time gJra.n-ted w-i.U be. de.pendent ;to .6Ome. ex.:ten 011 ;the natuJle., 0 6 :the .aem undeJt d-i.6 c.llM-ion, the nwnbeJt 06 people who w.-i..6 h ;to be. he.aJtd, and the. .leng.th 06 the. agenda. :iJ l f-c. AGENDA FOR THE REGULAR MEETING ASHLAND CITX COUNCIL APRIL 21, 1987 I. PLEDGE'OF ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers II. ROLL CALL III. APPROVAL OF MINUTES: Regular Meeting and Executive Session of April 7, 1987. IV. COMMUNICATIONS, PETITIONS & REMONSTRANCES: 1. Presentation of "Law Day U.S.A." proclamation to Harry Skerry, Chairman of the Ashland Constitution Bicentennial Committee. 2. Presentation of "Goodwill Industries Week" proclamation to Diana McLaughlin, Asst. to ,he Directox_ of M~dford Goodwill. IjQIL-t/7 tm/Jllf-lIfJ<.1/Lt 1T/(}-1I..:t/v 3. Letter from Judy Howard, Oregon Arts Commission, requesting change in allo- cation to State Ballet of Oregon. 4. Letter from SOSC Commencement Committee requesting closure of Winburn Way on June 6 from 7:00 A.M. to 12:00 Noon. V. UNFINISHED BUSINESS: 1. Presentation by Dr. Ralph Wehinger on distribution of Historic Preservation funds to local historic district agencies. VI. NEW & MISCELLANEOUS BUSINESS: 1. Authorization for Mayor & Recorder to sign proposed boundary line agreement for City property in the vicinity of Crowson Reservoir. VII. ORDINANCES, RESOLUTIONS & CONTRACTS: 1. Resolution extending Ordinance No. 2377 with respect to parking fees in the Downtown Parking District. 2. A resolution extending Ordinance No. 2377 with respect to employee parking restrictions. 3. Resolution prohibiting parking on the South side of Glenwood Drive from Beach Street Easterly. 4. Resolution supporting the redesignation of S.O.S.C. to Southern Oregon State University. 5. Resolution authorizing the exp~nditure of donated funds, VIII.. ,OTHER BUSINESS FROM'COUNCIL'MEMBERS IX. ADJOURNMENT 'Attachments: 1. Minutes of Boards, Commissions, and Committees 2. Monthly Departmental reports - March 1987 . --- '-- --...~ .- "r-'- ; ~ <. , "'~. , .jQL~ 't J '1 ROLL CALL APPROVAL OF MINUTES MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL April 7, 1987 Mayor L. Gordon Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Elerath, Reid, Bennett, Acklin, Laws and Arnold were present. Acklin moved to approve the minutes of the regular meeting of March 17, 1987; Reid seconded the motion which passed unanimously on voice vote. COMMUNICATIONS, PETITIONS & REMONSTRANCES: Tree City U.S.A. Proclamation International Week Northwest Power Planning Council Forester Tim Keith, of the State Forestry Department, presented the "Tree City U.S.A." plaque to the City along with the Tree City Flag. He then explained the requirements a city must meet in order to be so designated and noted that this is the second year Ashland has been named a "Tree City U.S.A.". Mayor Medaris read the proclamation proclaiming the week of AprilS-II as "ARBOR WEEK" in Ashland, and presented same to Mr. Keith. Michael Cady was introduced as Chairman of the Street Tree Commission in Ashland, and thanked for his efforts. The Mayor made note of the activities in Ashland during "ARBOR WEEK". Mayor Medaris read and presented a proclamation Proc- lamation designating the week of April 20-24 as "INTERNATIONAL WEEK IN ASHLAND". ,Bob Bennett, the Foreign Student Advisor at S.O.S.C., and Ali Feizi, President of the International Club at S.O.S.C. accepted the proclamation. Mr. Feizi thanked the City for its support of the foreign students at S.O.S.C. A letter was read from the Northwest Power Planning Council concerning a board meeting which will be held in Ashland on June 10 and 11, 1987. Reid invited the councilors to attend and noted she is the Chairperson of the Energy Advisory Committee for the League of Oregon Cities this year. For information only, no action taken. 4/7/87 P. 1 -RequiLar Meeting Ashland City Council 4/7/87 P. 2 . ..I ''f Traffic Safety Commission Recommendation. Purchase of Bldgs. at Ashland Airport City Administrator Almquist read a memo from the Traffic Safety commission requesting that parking be prohibited on the south side of Glenwood Drive from Beach Street to a point 437 feet easterly of Beach Street. On a question from Elerath as to the width of the street, Public Works Director Alsing stated it was too narrow for emergency vehicles with parking on both sides. Reid moved to request formal documenta- tion from City Attorney Salter for presentation at the next meeting; Bennett seconded, passed unani- mously on voice vote. City Administrator read a memo from the Ashland Air- port Commission concerning the purchase of buildings at the airport. Public Works Director Alsing explained that, in order for the Airport to be self- supporting, it would be necessary for the City to own the buildings and other income-producing structures, which is also discussed in the Airport Master Plan. On question from Elerath as to whether the FBO would make less profit if the City made more, Alsing noted this possibility had been explained in the proposal packets sent to interested persons, and the main- tenance hanger would be included. Acklin said the Budget Committee and City Council had been looking for a way to make the airport self-supporting over the years, and moved to authorize Staff to give the current Lessee 90 days notification of the City's intention to exercise their option to purchase the 60 x 100 foot maintenance hangar and two ten-unit hangars. Arnold seconded the motion, which passed unanimously on voice vote. NEW & MISCELLANEOUS BUSINESS: Set Public Hearing Budget Officer Nelson submitted a request to hold a on Budget Public Hearing on the Budget on May 26, 1987, at 7:30 P.M. Mayor Medaris stated that the budget is balanced and there being no objections, the public hearing was set for the date and time noted. Mayor's Appointments Mayor Medaris requested approval of the appointment of Suzanne Warner to the Street Tree Commission, Gary Mallicoat to the Traffic Safety Commission, and Linda Katzen to the Economic Development Commission. Laws moved to ratify the appointments; Bennett seconded and the motion passed unanimously on voice vote. 4/7/87 P. 2 -Regular Meeting Ashland City council 4/7/87 P. 3 . .~ Financial Commentary Laws moved to accept the monthly financial commentary and place it on' file; Arnold seconded the motion, it passed unanimously on voice vote. Historic Preserva- tion Funding PUBLIC FORUM ORDINANCES, RESOLUTIONS & CONTRACTS Planting/removal of Trees Downtown Parking District Dr. Ralph Wehinger's presentation on Historic Preser- vation Funding for local districts was placed later on the agenda until he arrived at the meeting. Catherine Golden, 886 Oak Street, is a member of the Budget Committee and voiced dissatisfaction with the way the Budget committee handled the funding of two fire fighter positions. Rich Hansen, 1390 Tolman Creek Rd., spoke about the fact that the voters had turned down the proposed increase in the Hotel/Motel Tax; yet Arnold is now proposing an increase to 8%. Don Rist, 310 Bridge Street, distributed a legal opinion on the use of Bancroft Bonding for the golf course expansion and asked that it be made part of the public record. City Attorney Salter noted the law allows Bancroft Bonds to be used to improve streets outside the City with County participation. Bob Brodeur, 1801 Siskiyou Boulevard, was not in favor of increases in the hotel/motel tax. Second reading by title only was given an ordinance amending Sec. 13.16.030 of the Ashland Municipal Code concerning the planting and removal of trees in public rights of way. Elerath expressed concern about having to obtain a permit to remove a dead tree. Michael Cady, Chairman of the Street Tree Commission, explained it was necessary to ensure that the tree was dead. Laws reiterated saying the pur- pose is to also ensure the tree is replaced. Laws moved to adopt the ordinance, Arnold seconded. The motion passed with Reid, Bennett, Acklin, Laws and Arnold, AYES; Elerath NAY. (Ref. Ord. ~2418) This item was postponed until the next meeting. 4/7/87 P. 3 eqular Meetinq . . ~ Serial Levy for Police & Fire Svcs. Ashland City Council 4/7/87 P. 4 City Attorney Salter contacted the Dept. of Revenue and explained that there are questions concerning the proposed levies which need to be answered. Laws moved to table this item until further information is received. Bennett seconded the motion. On a question from Reid as to whether tabling the motion would prevent people in the audience from speaking, Laws said it might be more effective to wait until the public hearing. Mayor Medaris then opened the meeting for public comment. Salter noted the motion should be withdrawn if a discussion was to be held. Laws moved to withdraw previous motion; Bennett seconded. Cliff Moran, 1193 Siskiyou Blvd., mentioned the Bud- get Committee's reversal of their March 30th decision to not place the serial levies on the ballot. He requested the Council to budget monies they receive and not keep coming back to the business people for revenues. Sharon Thormahlen, 80 Hargadine Street, said she had spent many hours getting further information on the proposed Hotel/Motel tax increase of 2%. Laws responded, saying this was an informal proposal which had not been placed on the agenda and the public would be notified when it is. Howard Wagner, 2520 Ashland Street, requested that the Fire & Police protection issue be given back to the Budget Committee. He feels there are funds available in the budget for this protection, and if funds cannot be found, other services should be trimmed. Laws stated he feels the Ashland Fire Department renders adequate fire protection without the addi- tion of two fire fighter positions, and when compared to other cities, Ashland is very adequately staffed in this department. Mayor Medaris explained that tabling this item give staff time to get additional information. public forum was closed at this time. , would The 4/7/87 P. 4 2!qular Meeting . . Serial Levy for ~Police & Fire Svcs. (Continued) Hersey Street Reconstruction Canvass of Votes )THER BUSINESS FROM ~OUNCIL MEMBERS ~XECUTIVE SESSION IISTORIC PRESERVA- ~ION FUNDING Ashland City council 4/7/87 P. 5 Acklin responded to comments from the audience by inviting citizen input during the budget process and stating that very, few citizens participate during that important time. ' Laws moved to table the matter of the tax levy inde- finitely, Acklin seconded the motion which passed unanimously on voice vote. A resolution was read concerning authorizing the execution of an agreement with the Oregon State High- way Division for the proposed reconstruction of Hersey Street, from N. Main to Water Street, under the F.A.U.S. program. Acklin moved to adopt the resolution, Bennett seconded, all AYES on voice vote. (Ref. Reso. #87-08) A resolution was read declaring the canvass of votes at the special election held in and for the City of Ashland on March 31,1987. Arnold moved to adopt the resolution, Laws seconded. Passed unanimously on voice vote. (Ref. Reso. #87-09) Reid expressed concern about the tabling of the serial levy and how the two fire fighter positions might be funded if not placed on the ballot. Arnold requested staff to obtain information from the Fire Department Staff on their personnel deployment plan. The meeting adjourned to the Executive Session at 8:51 P.M. and reconvened at 9:05 P.M. Laws moved to place on the agenda the matter of authorizing the Mayor and City Recorder to sign docu- ment deeding the proposed golf course land back to Mr. and Mrs. Toney. The motion was seconded by Acklin; all AYES on voice vote. Dr. Ralph Wehinger explained the proposed changes in the Southern Oregon Historical Society's funding system whereby citizens of local outlying communities would be more involved in selecting and implementing 4/7/87.P. 5 egular Meetinq f . istoric Preservation ~unding (Continued) ADJOURNMENT Ashland City Council 4/7/87 P. 6 historic programs in their communities. Wehinger noted that the Jackson County Commissioners had re- quested the SOHS to develop a plan for returning tax revenues to local historic districts. Acklin said she had contacted the Southern Oregon Historical Society and learned that Ashland might not fare so well under the proposed formula and she feels Wehinger should be working with their Board of Direc- tors. Arnold stated the issue should be postponed until a member of the SOHS could be present. Reid mentioned that the satellite museum in the Swedenburg House would not be affected because of a long-term contract with SOSC. The meeting adjourned at 9:17 P.M. !>Ian E. Franklin City Recorder L. Gordon Medaris Mayor 4/7/87 P. 6 ,~.. . ---- G;J~~1j~~~~i~~\\\\fit~1r;:/ ':"0,,, '''' i >1~. ,_ :'~ i :r:~'::;-,;,}),/i::,~i' : · ri;l~~fj:~ I , 1 ,,:i'~.. I !'~:~~:~ i . ".1 j",,;:~~\'! I :\::;;;-~..... , ' , ~~~~. _ i~i,l i-::.:_~~f~~::-, i ! ,:."'.. I.,;,.. " Il!ii:!W~'0[. I .- ""_ .."~,, f'" , .,::",.. ',~.,'!:.:,:,: I l~lUi~< ~'I ! tr;;~;,-;~" : ,:~ih::;, ',: , ~;tlJ;~~~,i I ."--'~ ~ -,'~" l';fg?' ,'N' .1..... .:, ',"'" "':"'].0"'1" I " -. ~"::'.' -c," --, hey"", ~n II ;,,!;,:'~', ~"_;'.u ' .;;.""- ,~~t '; . 'OO~"'," : ~'f:;~~~~~: , I..-"..~,..,. ,.." .".:''':'. .;~tif~;:!! / l.1;fj'~~J~,JWit;!i"~}~~l!:~t!~~tl' 1"'1'''' I~Wl~i 'P":'''''>>'' i~jim11') 11'1",~,C"':',> , i ~~o;.i ' J;h~' ~i ' I~'; "11"';:' :~~ij' ,~i; T"'.-''''] i~j~lt ' ii, .-.,' , ,'--,; I If...~~ff:;::;\" IV';!fiiii;' 'f~~~~{~~ Ir'~>"" !~':i!~i 'D'~ "d......: i~~1~: 1""".41""" ~I il.-~~~i~~;~~. It....,.p~.. ,m if,::~:~o-ll'l1im~ ; If:,':;:;'.':'>-" ill 'Ii' ""'1;;\\1' 1 ~~'~lli,',~.~ , I '">,41."'" I' '1'{j'i~Jmtm;, ,0.-"-......1 i.~;~~:!1~{ j , "'-<<"1 II ,,~i~:~:! .,,'.......'*-I rl.~::::.,', i I' ~ ,:f;'Vni\\! I~~'::':\;I ,H 'I :1 ";'!:l,dl,..,,, . 'rntlamatinn LAW DAY USA 1987 as of WHEREAS, May 1st has traditionally been designated Law Day USA to recognize the principles and practices American law and justice, and WHEREAS, Law Day USA is of particular importance in this year of the Bicentennial of the United States Constitution, and WHEREAS, Ashland has officially been designated Bicentennial City by the U. S. Commission on. Bicentennial of the United States Constitution, as a the NOW, THEREFORE, I, L. Gordon Medaris, City of Ashland, do hereby proclaim May 1st Mayor of to be: the "LAW DAY USA IN ASHLAND" and further designate May 1, 1987 as the official commencement of the celebration of the Bicentennial of the United States Constitution, and request and encourage students and citizens of our community: 1. To plan celebrations and events year in recognition of the Constitution, of our law and governmental system. throughout the the foundation 2. To study the events leading to 'the adoption of the Constitution by our farsighted and wise forefathers. 3. To join with the Ashland Bicentennial Committee in its efforts to not only celebrate this Bicentennial Year, but to make each of us more aware of the provisions' of the Constitution which protect us all. Dated this /'1 &4_ d f '1 1 87 _ ay 0 AprJ., 9 ~l,C- Nan E. Franklin City Recorder , ~~d~~~' L. Gordon Medaris Mayor I ,..", , ',.' , rn.clam att.nn ,I""",,,.. :-.,-!..',' , "I~'~f.;;:"t:;~' . I' '.", '1>""" :~:1~:~, i ;~ii:~~; ! r ......" . J......,. , f:;i11~it. GOODW~~~ ~N~U~~Ri~~7 WEEK ir(~~,~j1!\~j .'... ," WHEREAS, such rehabilitation and training require comprehen- ,..,,,,~,,,,..I [~~!~;~i:, ~H~~~~~E~:~~~Hh~~r:~~~~;~~~~:h~o=~it~~~~ and iki~1!~1 f'T" ,p.." ).... r-~h~~)WHEREAS, ~~u~~~f~e~~e~~~;~~of~i~~i~n~~~~~~~~,W~~~ ~~:ns~~~~f= iL9~~~: j'''';;IF',.' ding these services for 20 years, enabling thousands :f;'c, '":'';''' ~"~~~~ of people with disabilities to achieve ,productive If~Hl~~~, ~~"""'I"'" employment and contribute to the community; and li"";/,,,,,!'; i WHEREAS, g~~!::~!:~~m~::H~b~~~~:!~~:~~:~~~~:~~r:o Ii f.,.,...""" [",,,,,,,,. I ~r~f~~WHEREAS' ~~!~:a~~9~;~~~I;~~p~~~!~:=~~i~~~:~~~L~~~:~~~~;~~i~~~K !~~I~i ~?~L, Industries throughout the country, Ie;~;~;t 1-ii::~<:.~"" I It._ ..::~'~=:;::~, ; 'i;',;'~"~::l NOW THEREFORE, I, L. Gordon Medaris, Mayor of the City of i(~f:j:ii\\\ ',:':,~'i,i.', Ashland, do hereby proclaim the week of May 3 - 9, 1987, as f;;;,i'.:;;i~: !,::t;;t:rj "GOODWILL INDUSTRIES WEEK" :f~;:;,.:..~.:~(:.!i.;.1 ,,,,,,.~ 't",,,",1 ';;F~" 'in and for Ashland, Oregon, and urge all citizens to give their ;~:.iiM , "'-0 ll?>''' ',." ,-,tl'";,.,, recog~itic:m and support to the efforts of this esteemed L.}!,~~~~~:1 , .,<<,. <I organ~zat~on. ..R I.. '<',"',;,,, ;:~:~~;i;~l ' " . .; , Dated this 17':/!<. day of April, 1987 f~;'~!~~~' !~l;~jt:~ 6?~ ~~ ~!~Ji -..;.=})J;. tI, &a., ~ ,t ~~ii!~,: ,-- ... '5~~ .~ -:~;:~!':'~'I"=: t ~ ,'IIT~' ....:--,.,t ",!,."..,,:';.~.:.:.;' 'rOtlamatinu YOUTH EMPLOYMENT MONTH MAY 1987 a job provides more of an opportunity for just earning wages, and the employment of positive and far-~eaching contribution to community; and a youth than youth makes a the the employment of youth provides an immediate benefit to the community by increasing the number of people l""'~ :::t:::~:~:n:o o:h:o:::n::::i:::e~ :::e positive social 'L'~'__m, atmosphere that provides hope and opportunity; and youth learn positive work habits best through firsthand experience in the working world; and "C'''':'' WHEREAS, statistics indicate that involvement with courts, drugs F'."'''i:- ~iWHEREA" ~:~l;;:~;:~;e~~:~;~:~:~:;:~~;~:~~~~;;;:;i~;~:;::~~n' !~~: .' WHEREAS, research indicates that those who work as teenagers are better employees as adults. "'n!""",NOW THEREFORE, !, L. Gordon Medaris, Mayor of ,Ashland, doL,:_: "."" ",...'i,:::"lproclaim. 'l"':'!'c:",,;, ~l~r~~ . "MAY 1987 AS YOUTH EMPLOYMENT MON~" 1~2~!I~ :~Hi:~in order to focus community attention on the need for job oppor- . :o..::~J~~:' :,i!'t!,~,,~tunities for youth to better prepare them for a lifetime of ! "AjEj~'}: ,,;mWr'j,succe~sfu~ employment, resJ?onsible citlzenship, and positive i ~;!(i1mjj, """..,~;::\lcontn,but1.on to the commun1.ty. I ~r:c::;:"!i: ,',~~ml~,~":: ~ _ : '[",t{Hm~I I ~i~jff;? Dated this 2/.!:'day of April, 1987: 1~;:~f~fJp' :~~F ;;(~~ 11(-1' ;?.. ..' I'''.~i~;i ,-,,:,~~.~:;;;, , . ~- ~ I :,~..:~.~;,-~; "j,,~ 0 L. Gordon Medar1.s, Mayor ,";',.;",', ~~~;~: ~~~~~-~corder '11~~]~~j1~i ; \1hr'~~~ ' :: I ~~!.~.. " ' '-'I ":\\\\ifj'" I ",:S:: .. q ~.~~~ I );:;::' , , ..~=, '. .~~ ""~, 1.01 , ,:;r-~~,': 0"", ~. trN\~$A . '.:...._........,~" , ; ....~/~';i'~ \)i!. ""~., "i!1\!.~.::.'~'" ~:;'" ~~ i '/--O".-~ :~Y3~{f}~~ Oregon Arts Commission Nlll (;OlD~C!lMIDl (,('~I""OI'l 835 SUMMER STREET. N,E,. SALEM. OREGON 97301 PHONE (503) 378,3625 ;, April .5, 1987 City Council Ci ty of F.shlc..r..d Ashland, Ore 97520 To ~emberB of the City Council PC: Arts Council of Southern Ore~on The budget committee has recommended an allocation of $2500. for the State Ballet cf Oregcn. No funding is recommended fer the Arts Council of Southern Oregon (A.C.s.o,l. Without local tax dollars, the A.C.S.C, is not eligIble to receive matchir:g funds from the Oregon .t:rts Comr.;i,s.sio~ and thB H:::1;- ional ~ndo~went of Art. The City Council could enhance both organi;;ations, and fullfil the recommendation of the Eudget Com~d ttee without addi ticnal money as follows: SINC:S TH:2 ST.t.TE B;"LLET OP OREGON IS A MEr,~EE;R CP 1~.CI2.C., t,\~HIC:-! IS A REGIONAL COUNCIL SUPPORTED BY a.A.C., THE $2500. CAN EE GIVEN TO THE A.C.S.O. \nTH THE SPECIFICATION THAT THE FULL A!.'OUNT BE RE- GRANTED TO THE BALLET. THIS WILL ALUm LC.s.a. TO RECEIVE THE ~~TCHING FUNDS AND IT WILL BRING RECOGNITION TO THEEALLET. . This proposal has the full support of the Oregon Arts Commissicn and !Ilarlis Shaffer, Chairperson of the Eoard for the Ballet has no objections. We urge you to consider this amendment before the budget is finalized. Thank-you. Sincerely yours,Judy Howard ~~j~ Oregon Arts cor1mi:;;?c;ner . John Baxter, A.C.S.O. Chairman . SOUTHERN OREGON STATE COLLEGE o April 7, 1987 j.. ASHLAND, OREGON 97520 OFFICE OF THE REGISTRAR (503) 482-641 1 Vic Lively Chief of Police City of Ashland 1155 East t~ain Ashland OR 97520 Dear Chief Lively: -~=-_-.::.--. - Please accept this letter as a request for the City of Ashland ,to. close Winburn Way during the Southern Oregon State College Commencement exercises on Saturday, June 6 from approximately 7:00 am to 12:00 noon. To the best of my knowledge, commencement procedures will be much the same as in the past years. If I need to take any further action or you need additional information, please let me know. Thanks for your help. Sin5:?re!y, ^ zJ ' ~ .r<J- ~~-..-- Robert V. Davidson Registrar rvd:ja .~ .~L--.---:'i . EAGLE POINT CHIROPRACTIC CLINIC RALPH E, WEHINGER, D,C" F,I.C,C, March 17, 1987 ..!;:\.!:. Mr.'Steve Jannusch Associate Planner City of Ashland City Hall Ashland, OR 97520 Dear Mr. Jannusch: Enclosed please find a copy of the draft proposal for historic preservation funding for local districts. As previously mentioned, please place me on your agenda for th'e next historic committee meeting in your area. Very Truly Yours, ?~L Dr. R.E. Wehinger REW/jg Enclosure cc: Gordon Medaris, Mayor, City of Ashland Jerry Lausman. Mayor, City of Medford laree Linder, Mayor, City of Eagle Point Royal B. Deland, Mayor, City of Rogue River Stewart McCollom, Jackson County Commissioner Sam Wagner, Executive Director, Southern Oregon Historical Society 104 ROYAL AVENUE, NORTH P.O. BOX 587 EAGLE POINT. OREGON 97524-0587 TELEPHONE (503) 826-6800 .. '. The desire f.or greater control and invplvement for historical preservation is recognized by a diversity of elected officials throughout Jackson County. r The recent request by Jackson County Board of Commissioners of Sbuthern Oregon Historical Society to develop a plan for return to tax revenue for local historic usage is evidence of this desire. A return of revenues program should not cause distruction of 50HS. Rather, by stimulating historic preservation within local outlying communites ;:!n eventual growth and strengthening of SOHS will follow. A proposal for change within the SOHS funding system is presented for your consideration. . This system is based upon the assumption that when systems serve the people, people support the systems. When a system fails to serve the people the public support decreases. Ultimately the system will be modified or discarded. This proposal is one of system modification for the purpose of serving more people within Jackson County. SOHS has grown to be perceived 'as a prominent force for historical preservation. This view is held not only within Jackson County, but throughout the State of Oregon and beyond. The society's ,development of administative expertise, research libraries, archives, . , collections, photographic services, publications, educational programs, and other areas must be sustained. SOHS can clearly serve as the major historical preservation body for Southern Oregon. The idea that SOHS can select, fund, and implement historic preservation projects throughout the entire county is widely debated. A modification of the current system to allow for greater local involvement in selecting and implementing historic programs within outlying communities. by the residents within these communities, will be the focus of this system modification recommendation. The model that will be developed in this request will follow a similar parallel to the Oregon Historical Society affiliate model. The Oregon Historical Society has, in place, a set of standards that historical preservation groups must follow to be an eligible affiliate. Page Two The Oregon Historical Society will provide certain services upon request of the affiliate. ... , An extrapolation of this simple system with changes appropriate to the Southern Oregon experience can be applied here. The SOH5 should develop the working criteria for affiliate historical preservation organizations. An organization within the county working with and through the SOHS's administrative control, guidance and direction could then be eligible for receipt of historic preservation funds from the tax generated revenue base. To control the number and geographical distribution of an affiliate network, the use of existing tax base boundries as delineated by school districts could be used. By using the existing appraised values within' the already established school districts . an, existing method for accounting of return of tax revenue can be used rather than creating an additional level Of. administrative bureaucracy. A simple percentile redistribution to those affiliate historical preservation organizations within the "historical districts" wi II allow for the local control desired. ASHLAND S.O.H.S. Affiliate Hiitoric Districts' I MEDFORD CENTRAL POINT BUTTE FALLS I APPLEGATE PHOENIX/TALENT ROGUE RIVER PROSPECT PINEHURST EAGLE POINT If for demonstration 20% return is used for calculation and the Eagle Point School District is used for affiliate historical district, the following will yield a model example. School District 119 tax revenue will yield approximately $105,000.00 for historical preservation durring the fiscal year 1986-1987. As a Southern Oregon Historical Society affiliate the Upper Rogue (j.e., district 9 service area) historic preservation district . under the control and direction of SOHS would be eligible for approximately $21,000.00 " in redistribution funds during the fiscal year 1986-1987 for local historic pre~ervation ____~~.::~,:_.!__ ___no . . Page Three programs. These projects would be selected by the people in the district through a local historic preservation board. Implementation would be under the council and advise of the SOHS. ~, To assure this model will not yield multiple new bureaucracies a condition that funds are to be used excusively for preservation programs or education, not administration can be made. The administration of the historic district should be by local community volunteers with paid adminstrative expertise available through SOHS staff. It is obvious that the main detriment to this proposal is an immediate decrease of funds for the SOHS. However, tre stimulus within Jackson County for historic preservation programs throughout the entire county via the affiliate historic districts should more than offset this negative aspect. The level of discontent over lack of control of tax revenue expenditure, should be significantly diminished with this new policy. The probability of significant membership increases within the SOHS may help to offset some of the financial hardships o'n 50HS. Certainly the ,community good will toward historical preservation is a significant factor that will eriter into the political decision needed for this program to be implemented. This. brief discription is not intended to be a comprehensive, detailed analysis of the pross and cons of this type of systems reformation. However, this can serve as a beginning point toward solving some very politicaly delicate and emotionally heated issues. ~rUIY Yours, Dr.~ REW/jg . ~.. ----. ::---..:-- . ~ 0 OCO ........ ,... .... ..... ...... N CO U"l ..... ..... 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'.J 9' $229,681,830~ - A V .35 EAGLE POINT 84,307.58 - SOHS ,0-: . '0:: "'~, ~S ~~~ "."" "- '\: ," ' ~H?ErfiX" ~~~~ 5 MEDFORD . \Wj~~" $ .,~ nz'O"" ' ASHlAND 1,763.713,540. - A V \,\ "-\. "'- ' 440,928.39 _ HT ~'~'l:~ ' $574,036,330.~ AV 88,185.68 _ RD \;;;,~\~ vi 143,509.08 - HT , '. ,\'~ "'l . ' 28,701.81 - RD 352.742.71 _ SOH "~ 0 ~cl; 114,807.27 - SaSh ,,~"r::: ..,''-. '0, .....'.. ' ~;;'" '~', , .,..... "'- .", '" \ " "'- - --- . 549c . ' ,.-....-.',-. ;_. '" ,- . They'll be in the budget . /j. ,'j . 'V7 LA.A.-t..;..-? 1,..(- -1-;2-5] SOHS to help small societi-es By KAREN MERRILL Mail Tribune Staff Writer Heeding the cry of smaller histori~ cal societies, Southern Oregon His- torical Society trustees have voted.to include them at budget time, The trustees adopted a policy Tuesday that calls for a representa- tive of each legally constituted Jack- son County historical organization, alfiliated with the Oregon Historical Society, to serve on the SOHS budget committee. Two historical societies, Eagle Point and Woodville Museum in Rogue River, have become affiliated with the Oregon Historical Society in the past year and a third, Gold Hill, is applying lor alliliation, $OHS has completed its budget lor the 1987-88 liscal year, Ragland said the alliliates will be included on the budget committee beginning next year. Rogue River has sent the county a request for $10,000 from the histori- cal fund to support its operations during the 1987-88 liscal year, Rag- land called the request reasonable, but said he didn't know il SOHS will be able to help next year, The Southern Oregon Historical Society is linanced by a county-wide property tax levy, Approved by voters in 1948, the levy 01 24 cents per $1,000 is distributed by the county to historical societies that are affiliated with the Oregon Historical Society, In a related matter, trustee Isabel Sickels said society lawyer Gene Pi- azza thinks that the historical lund could be used to pay lor a new loun, dation lor the Antelope Creek Bridge, The Eagle Point Historical Society wants to move the covered bridge to Little Butte Creek to be used as a walkway lor school chil- dren. The Eagle Point society has esti- mated it will cost more than S100,000 to relocate the bridge and build cement approaches to span' the section of the creek the covered . bridge doesn't cover, SOHS has allo- cated S20,000 to move tbe bridge. hut trustees had felt concrete work wasn't an appropriate expenditure of the historical lund, In other business, the society: -Hired Nan Hannon as curator of the Swedenburg House Museum, Hannon was original curator, but re. signed in 1986 because 01 a personal- ity conflict with Nick Clark, then ex- ecutive director of the historical society. -Forwarded to the County Com- missioners a recommendation that they post No Trespassing signs at Fort Lane and that they apply to place the lort on the National Regis, ter of Historic Places. -Agreed to spend $5,640 lor re- pairs to the hay barn at The Willows, The barn was severely damaged dur- ing a windstorm in March. -Set an executive session for April 7 to discuss the search for an executive director. The search com- mittee has narrowed the lield to live finalists, one each from the states of Oregon, Alaska, Virginia, New Jer, sey, and Minnesota, ~emorandum April 15, 1987 ~ '(1[0: Al Alsing, Brian Almquist~ ~ rom: Jim Olson, City Surveyor ~ubjed: Proposed Boundary Line Agreement Mr. Mark Boyden of Boyden Surveyors in Medford recently contacted me concerning the legalization of the boundary line between lots 39lE 16BA 1200 and 391E 16BA 1500 (the latter lot being owned by the City of Ashland). The deeds for each parcel have differing points of beginning and, in fact, do not actually meet along at least one course. Other courses are described in relation to the right of way of Terrace Street which is equally difficult to determine. The combined effect is confusion and uncertainty regarding the true legal location of the common boundary. The boundary line agreement was suggested as the most direct and simplest means for establishing a true and legal boundary between the two lots. The boundary to be agreed upon is shown on the attached map. The property to the west, lot 1500, is owned by the City while lot 1200 is owned by Rogue Valley Medical Center, 2825 Barnett Road, Medford, Oregon, 97504. The line described follows where possible, an old survey conducted by ~oods. The remainder of the line relies upon existing physical features (fences) and deed calls, where applicable, for its location. ~he line has now been monumented and mapped and it 'appears to be a reasonable interpretation of the common boundary. Attachments: plat map boundary line agreement document surveyors map " , tlOlAV'J: . ~ " '.'.. lI) ..... .~ 8 0 0 10 ,.. <t ., cP . <0 l LO . ?I'l ~ (l\ 0 #"1. S-' /$'(14- lJ) 9NOl ~ ." .., J l ~ >>, ~.~ . ' 7' .'1 15, a '" .1 ..' '."t ..... ~.' \ 01 . I- 0 0 Z-' . - ro" ~ 8 . _ _let ~ W Q 0 OD ...'1. " Id ., .."". n: \ ~ . I- ~ ~ . M O:'i- ~~ (/) 2 - ...,- gJr. .- . " N ..~:nr r....',. - \ = "-,,. a AV'M C.'IS" o (\J ~ . ," . . 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CO (0 ,~ I W ,.. ..J <( () :lJ) l.J) "'.... '" ~ , 1~;\<hi-ih.:L~i.:".~~ -~, RESOLUTION NO. A RESOLUTION EXTENDING ORDINANCE NO. 2377, EXCEPT THAT PORTION RELATING TO THE RESTRICTION OF EMPLOYEE AND EMPLOYER PARKING WITHIN THE DOWNTOWN DISTRICT. . WHEREAS, Ordinance No. 2377 was to officially terminate on September 30, 1986 unless extended by Resolution of the City Council; and WHEREAS, parking lot improvements have been completed under the Ban- croft Act with debt service to be derived from downtown park- ing assessments and an increase in fines pursuant to said ordinance; and WHEREAS, there is a need to continue said assessments and parking fines in order to meet the bond debt service payments. NOW THEREFORE, BE IT RESOLVED AS FOLLOWS: SECTION 1. Ordinance No. 2377 shall be extended until the bonds for the improvement of the Water Street parking lot are retired, except that portion of Section 11.30.020 relating to an employee and employer parking ban within the downtown district. SECTION 2. An independent evaluation shall be made of the effective- ness and-continued application of the employee/employer parking restrictions. Said evaluation shall be carried out in cooperation with the Ashland Chamber of Commerce, and shall be presented to the City Council by May 1, 1987. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of , 1987. Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1987. L. Gordon Medaris Mayor RESOLUTION NO. A RESOLUTION PROHIBITING PARKING AT A CERTAIN LOCATION ON GLENWOOD DRIVE. BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS: SECTION 1. Parking is hereby prohibited at all times on the South side of Glenwood Drive from Beach Street to a point four hundred thirty-seven feet (437') Easterly from Beach Street. SECTION 2. It shall be rebuttably presumed that the registered owner of a vehicle which is parked in violation of th~ provisions of this Resolution was parked by said registered owner. SECTION 3. The penalty for violation of this Resolution shall be as provided in Ashland Municipal Code Section 11.29.110. The foregoing Resolution was read and duly adopted at a regular meeting of the Ashland City Council of this day of April, 1987. APPROVED: MAYOR ATTEST: CITY RECORDER Resolution No. RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND, OREGON 97520 ~~ J~ RESOLUTION NO. A RESOLUTION OF THE CITY OF ASHLAND SUPPORTING A REDESIGNATION OF S.O.S.C. AS SOUTHERN OREGON STATE UNIVERSITY. WHEREAS, Southern Oregon State College offers' a diverse baccalaureate program through its nine schools and graduate programs in business, education and liberal arts and sciences; and WHEREAS, the College serves a large geographical region of the State composed of 27,282 square miles with a population of 432,000 and is a primary resource of information and services through the Regional Services Institute, and other public services; and WHEREAS, the term "university" no longer distinguishes schools offering a doctoral degree from others and, instead, distinguishes schools that have a broad range of coursework reaching to the graduate level from those with a more narrow focus; and WHEREAS, a name change would recognize the status the Institution already has gained through its various departments and degree programs, and would attract faculty and students; and WHEREAS, comparable institutions in Washington and California already carry the university title. NOW THEREFORE, BE IT RESOLVED that the Ashland City Council unanimously supports Changing the designation of Southern Oregon State College to Southern Oregon State University, and urges the Oregon State Legislature, both House and Senate, to pass Senate Bill 736 during this session, not only to gain and retain more students both foreign and U.S. citizens thus increasing enrollment; but to attract new industries to Southern Oregon, thus enhancing the economic development of the region. The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of , 1987. Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1987. L. Gordon Medaris Mayor c:L8Il em 0 r a ndum April 8, 1987 'ijJ 0: Robert D. Nelson. Finance Director of pOliceJ~ Chief Jlf rom: ~uhjed: Vie Lively, Indigent Assistance Program I have reviewed your March 31, 1987 memo, regarding assistance for indigent transients. with Brian and this is the plan. All donations will be sent to the Finance Department, to your attention. and the Police Department will only give out vouchers which will be returned to the Finance Department by the merchant for payment. We will have the vouchers printed ~nd they must bear an authorized signature before they will be honored. After we have the system set up I will send you a list of authorized signatures so there will be no misunderstandings. Unless you have other suggestions, I will be explaining this to the Council at their April 21st meeting prior to the reading of the Resolution. VL:mm cc: Brian Almquist / " .' )4t:. - I'IJ.;/JfI /~:r ,J4d tH..., iJ- -r;,/" dk, ~ DATE: March 3~, 1987 ., TO: Brian L. Almquist, City Administrator FROM: ~~Robert D. Nelson, Director of Finance SUBJECT: ASSISTANCE FOR INDIGENT TRANSIENTS It is my understanding that during the April 21 meeting of the City Council, Police Chief Vic Lively will outline a plan for assisting transients by providing short-term relief, such as food, lodging and gasoline. Churches, civic organiza- tions and fraternal orders would provide the resources on a donation basis, and the Police Department would issue vouchers to local businesses, which in turn would bill the City. Although State law ~ppears to permit expenditure of such funds without an appropriation, there is an Oregon Administrative Rule which is stricter. In order to comply with the OAR, the following Resolution should be adopted, if the Council wishes to proceed with this program: * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *, (J?"t, Y/I . . . RESOLUTION NO. 87- A RESOLUTION AUTHORIZING THE EXPENDITURE OF DONATED FUNDS WHEREAS, certain local churches and other organizations have expressed a desire to help needy persons passing through the community; and WHEREAS, the Police Department is prepared to administer assistance to these people; NOW, THEREFORE, BE IT RESOLVED, that pursuant to ORS 294.326 (2), the City of Ashland's 1986-87 General Fund Donations revenue estimates are hereby increased by $3,000, and the Materials & Services (Human Resources) appropriation is in- creased by $3,000. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of , 1987. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1987, :. L. Gordon MedarLS Mayor ;" t;' LITIGATION REPORT - April 14, 1987 Ashland vs. Lithia Homes & Mark Cooper: This case is still pending and involves the claim by the City that it did repair work for the Defendants and is owed by the Defendants some $8,000.00. This case is in the Circuit Court in Medford, and Defendant Cooper has made numerous attempts to have it removed to the Federal Court, and is presently before the Nineth Circuit Court of Appeals in San Francisco, with the City having asked that the appeal be dismissed on technical grounds. Defendant Cooper has attempted to embroil this case in all of his claims against the City, and we are resisting that attempt as we do not want to confuse a Judge or jury. Ashland vs. Hoffarth: As you may recall, this case concerns the condemnation of land for the widening of Hersey Street, which took place in a number of years ago. The Circuit Court awarded excessive damages to the Defendant, and against the City, with the excess portion having been reversed by the Court of Appeals. Denlinger vs. Ashland, et al:, Mr. Denlinger is suing Ashland for damages for allegedly wrongfully denying him the privilege to cut the pavement. The Federal Trial Court has dismissed the case, thus the City has won, however, the case in on appeal to the Nineth Circuit Court of Appeals. This is the information I have received from James Martin, the attorney furnished to us by our insurance company. Respectfully submitted, ~/k--" ~NALD L. SALTER City Attorney RLS/pc RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND. OREGON 97520 ? . . ~ ~emnrandum April 9, 1987 'mo: Mayor Medaris & Council u JIf rom: L.R. King, Fire ChiefCY.,c',k"', j&ubjed: ~IONTHLY REPORT - MARCH During the month of March, Ashland Fire Department responded to 55 alarms. This puts our total at 206 alarms so far this year. This is up 24 alarms or 12% over the same period of time last year. The most notable of the alarms was a structure fire at 821 Oak Street. This fire caused approximately $40,000 damage and was started by an electrical short in the ceiling over the kitchen area. During March, department personnel performed 144 commercial fire safety inspections, abating 149 hazards. On l1arch 7th, Ashland Elks payed tribute to the emergency services personnel in this area by a Fire/Police recognition dinner. The departments were treated to a steak dinner and Fire Department presentations were made to outstanding employees. Officer of the Year was Wilbur Strait, Engineer was Jack Tait, Firefighter was Larry Pfeifer and Student Firefighter was Jeff Birrer. r commend all of the foregoing employees for their outstanding contributions to the fire dep~rtment and citizens they serve. i/~ To the Mayor and City Council City of Ashland, OR 97520 The following is a condensed report of the activities of the Public Works Department for the month of January 1987. . ENGINEERING: Issued 7 street excavation permits. Prepared annual report on street inventory for O.S.H.D. Field checked 2 minor land partition plats. Performed the following work on the 1986 Street Improvement Project: a) Conducted final inspection. b) Issued final payment. c) Issued notice of acceptance. d) Prepared final report on job. e) Computed individual assessment costs. Performed the following work on the 1987 Street Improvement Project: a) Began design of A Street. b) Began design of Susan Lane. c) Completed topo survey of Susan Lane. d) Completed'topo survey of a section of Hersey St. e) Began topo survey of Tucker Street. prepared summary of excavation permits including summary of charges. Researched annexations and city limit boundaries between 1962 and 1965. Acquired annexation map and description for Albertson annexation. Revised estimate for upcoming airport improvement project. Compiled costs of Water Street parking lot construction. Submitted Hersey St. project to O.S.H.D. for inclusion in FAUS improvement program. Prepared annual report to the census bureau on city annexations. Computer drafted water valve tie sheets. Prepared electrical easements as follows: a) Off Beach Street. b) Near Hargadine Street. Approved paving on Montview Street. Submitted reports to the State Real Estate Commission for the following subdivisions: a) Hestia Arms P.U.D. b) Tolman Creek Meadows. c) Mill Pond P.U.D. Prepared estimates and reports on the proposed Wrights Creek Drive improvement. Updated street improvement, overlay and moratorium lists. Completed field survey of runway 30 approach zones. Revised index of water valve ties. Continued vision clearance checks. Completed final cross-sections and volume computations on silt removed from Reeder Reservoir. Computed final permit cost for C.P.N. as well as City Street and Water Divisions. STREET DIVISION: Swept 436 miles of streets and collected 173 yards of debris. Responded to 38 utility location requests. Patched potholes and sunken services. . ~, ~ Public Works Monthly Reports Page 2 January 1987 , (Continued) STREET DIVISION: . Repaired large sunken area in front of 1140 Bellview. Completed dam project on January 15, 1987. Graded several streets and alleys. Repaired or replaced several signs and/or posts. Rodded and/or flushed several storm drain systems. Cleaned debris from catch basins. Repaired washouts on Clark St., Alta St., and Hersey St. Reinforced catch basin grate on Strawberry Lane at Granite Street. Repaired storm drain at Hersey and Mountain Ave. Installed curb inlet catch basin and replaced 18 feet of curb and gutter on the north side of Clark St. at Garden Way. Reconstructed existing catch basin, installed new curb inlet catch basin and installed 170 feet of 10" storm drain on Winburn Way north of the Tennis Courts. Plugged off cross-over culvert on Grandview Drive. Exposed storm drain on Morada Lane and Greenmeadows for future catch basin and drain line. Dug cross-over in driveway at 264 Hargadine for Electric Department. Started up and checked out all snow removal equipment on a weekly basis. Saw-cut the following for storm drain projects: a) Clark Street b) Winburn Way c) Walker Avenue d) Morada Lane. Put 300 ft. of rod on sewer rodder. Repaired VASI lights at the airport. Hauled off 110 yards of debris from sweeper dump site. Hauled 60.28 tons of cold mix from Rogue River paving. Saw-cut and removed a section of sidewalk and curb from in front of the Community Center on Winburn Way. FLEET MAINTENANCE DIVISION: Two mechanics completed work City equipment and vehicles. are as follows: on 53 repair orders for various types of The divisions and departments involved Street: 9 Police: 16 Fire: 2 Cemetery: 2 Electric: 8 Warehouse: 3 Senior Van: 1 Water: 11 PW 1: 1 The emergency generators at City Hall and the Civic Center were fueled and manually tested weekly. I & M Certificates issued for January: City of Ashland: 3 City of Talent: 5 SOSC: 9 ,- Public Works Monthly Report Page Three January 1987 . WATER QUALITY DIVISION: Repaired two leaks in customer service lines and two service lines damaged by contractors. Replaced eight feet of 8" C.I.P. water main in Baum Street. Installed five 3/4" water meters and replaced two 3/4" water meters. Installed two 3/4" water services and relocated one 3/4" water service. Installed two 4" sanitary sewer laterals, replaced one 4" sanitary sewer lateral. Repaired one sanitary sewer manhole. Repaired drinking fountain at Tolman and Siskiyou Blvd. Repaired one fire hydrant. Cleaned up yards, as a result of broken water main on Baum St., on Granite, Baum, church, and Pine Streets. Responded to numerous requests from customers concerning frozen water services. Completed sluicing of Reeder Reservoir. Rodded 13,949 feet of city sanitary sewer system. There were 70.972 million gallons of water treated at the Water Treat- ment Plant; and 61.16 million gallons of sewage treated at the Waste- water Treatment Plant. //' ,/, C__' .( r ./ / I Allen A. Alsing, (~' Dir. /:,/' // // /,-" " /. ~ .;.- of Publil;: Works :y ,~ ' i . . ~~ To the Mayor and City Council City of Ashland, OR 97520 The following is a condensed report of the activities of the Public Works Department for the month of February 1987. ENGINEERING: Issued 6 street excavation permits. Field checked 2 minor land partitions. Performed the following work on the 1987 Street Improvement Project: a) Completed Tucker and Walnut Streets topo survey. b) Completed Hersey St. topo survey. c) Prepared preliminary notice of construction. Performed the following work on the Wightman Street sanitary sewer connection: a) Ran levels and plotted profile of proposed sewer. b) Computed grades. . c) Notified S.P.R.R. of suggested changes on conditions of permit. ,Attended dam safety seminars in Wilsonville, Oregon. Revised and prepared estimates and proposals for alternate assessments and improvement plans on Susan Lane. Estimated costs for improvement of Wrights Creek Drive for varying width combinations. Staked possible future location of curbs on Wrights Creek Drive and A Street. Marked right of way centerline on Walker Avenue. Contacted property owners concerning future tree trimming at the Ashland Airport. Continued computer drafting of water valve ties. Revised water tie book index. Prepared plan and estimate for revised parking lot construction off Tolman Creek Rd. Surveyed, staked and computed grades for replacement of an irrigation line at Oak Knoll Meadows Sub. Prepared memo concerning the proposed Susan Lane improvement. Reviewed plans for the Y.M.C.A. proposed P.U.D. improvements. Began drafting major land partition maps for the Gentry/Schofield/Harshman land partitions. Inspected subdivision improvements on Oak Knoll Meadows and Park Estates Subdivisions. Prepared valve and manhole tie sheets on Oak Knoll Meadows Subdivision. Performed the following work on the Forensic Lab Site Development: a) Researched availability of services and utilities. b) Surveyed, staked and cross-sectioned Campus Way. c) Began design of street improvements. Held preconstruction conference on Mill Pond P.U.D. phase II and issued notice of contractor approval. Began work on the current Airport A.I.P. project: a) Ran control traverse, staked road centerlines and grading grids. b) Ran levels and determined elevations. . . '.... Public Works Monthly Reports Page 2 February 1987 STREET DIVISION: Swept 378 miles of streets and collected 135 yards of debris. Responded to 36 utility location requests and one vision clearance problem. Patched potholes and sunken services. Raised and patched 16 manholes and 13 valves in conjunction with our resurfacing program. Graded several streets and alleys. Widened Baum Street to 16 feet from Church S't. to pine St. Subgraded Nursery St. alley for future paving. Rodded and/or flushed several storm drain systems. Cleaned debris from catch basins. Installed a catch basin and 105 feet of 4" storm drain at Morada Lane and Greenmeadows. ,Installed a 25-foot 8" storm drain under the driveway at 930 Beach St. Installed a 30-foot asphalt berm across the driveway at 911 Beach St. Reconstructed catch basin on the east side of Walker at Siskiyou Blvd. Plugged off catch basin on Walnut at Grant. Repaired storm drain on Liberty at Ashland. The following work was done on the 8th Street storm drain project: a) Removed old steel cross-over storm drain and installed a 10" concrete storm drain cross-over at "A" Street, and enlarged the catch basin on the west side. b) Installed a manhole and a 10" storm drain cross-over at "B" St. Repaired several washouts. Began storm drain project on Liberty St. at Siskiyou Blvd., which includes installing a curb inlet catch basin, reconstruction of two existing catch basins, and replacing two 6" storm drain cross-overs with 10" concrete storm drain cross-overs. Cleaned ditches on several streets. Repaired or replaced several signs and/or posts. Installed a 30-minute parking sign on the Plaza. Installed a no parking sign on the west side of Elkader above Ashland Street. Installed 15 m.p.h. signs at both ends of the alley between Siskiyou and Iowa, east of Mountain Ave. Made up and installed "This facility for City equipment and vehicles only" sign on the wash rack at the Service Center. Reconstructed rock wall at Park St. and Hope St. Hauled off 90 yards of debris from sweeper dump site. Hauled 14.22 tons of concrete mix from Liningers. Checked out all snow removal equipment on a weekly basis. Sanded icy streets. Removed old sign posts at the entrance to the Airport. , At the Airport washrack, repaired top to hose storage and replaced electric duplex cover (metal). Replaced broken window, repaired Shingle on roof, and checked roof for overall condition at the Airport fueling station. Smoothed down a hump of dirt from ditch at the Airport windsock. Conducted two-hour painting project for 29 7th graders from Ashland Middle School. '" Public Works Monthly Report Page Three February 1987 FLEET MAINTENANCE DIVISION: , Two mechanics completed work City equipment and vehicles. are as follows: on 56 repair orders for various types of The divisions and departments involved Street: 11 Police: 20 Shop: 1 Cemetery: 3 Electric: 5 Water: 11 Fire: 2 Engineering: 1 Building: 2 The emergency generators at City Hall and the civic Center were fueled and manually tested weekly. I & M Certificates issued for January: City of Ashland: 12 City of Talent: 1 SOSC: 12 Ashland School Dist.: 7 WATER QUALITY DIVISION: Repaired two leaks in customer service lines, two leaks in City owned mains, and four leaks in the Lithia Water system. Installed six 3/4" water meters with handvalve, two handvalves and replaced two curb stops. Replaced two foot section of TID line hit by contractor. Replaced four broken valve boots and located valve boots for Street Division. Pulled dam out of Ashland Creek at Pond. Installed new drain in mud room at Service Center. Installed three new 3/4" water services. Installed 350' of 8" plastic line at Oak Knoll replacing old TID line. Dug out by-pass at the Wastewater Treatment Plant. Installed three 4" sanitary sewer laterals and replaced one 4" lateral. Installed 60' of 12" sewer across East Main St. Rodded 15,656' of City sewer mains. Responded to 41 requests for City utility locations. Wastewater Treatment Plant passed a DEQ & EPA inspection. There were 58 million gallons of water treated at the Water Treatment Plant; and 55.86 million gallons treated at the WWTP. ~a~~u Allen A. Alsing, Dir. f ublic Works .' ., ...... . . BUILDING ACTIVITY REPORT DATE March 1987 PROJECT It OF VALUATION PERMITS " " .. I. Residential 605,400 A. Single Family Residence 9 B New 4 Plex 1 80 000 C. Bath House 1 3,200 1'1 Rpm()n"l/Adrlition 12 75.300 E. Reroof 2 4,450 F, "'~"nrl"j-ion 1 3 000 G. Mechanical 5 785 H. P1umbinn 5 7 050 II. Mobile Home 1 48,005 TII. Non Residential A. Remodel/Additions 3 34,000 B. Demolition 1 --- Iv. Woodstove Insnections 3 --- 0 "OTAL THIS MONTH 44 861,190 "OTAL THIS MONTH LAST YEAR (Mar 1986) 35 515,075 "OTAL THIS YEAR 1986 - 1987 (July 86-Mar 87) 415 7.714,036 rOTAL LAST YEAR 1985 - 1986 (July 85-Mar 86) 420 5 479 119 TOTAL FEES THIS MONTH 11,116.22 TOTAL INSPECTIONS THIS HONn= 131 NOTE: "This year" refers THIS MONTH LAST YEAR 6,525.92 (Mar 86) THIS HONTH LAST YEAR 151 Mar~ 86J, current f~sca1 year. TH{g1~ B8,079.91 (July 86-Mar 8/) THIS YEAR 1703 to (t~lYt08t6aralo 8tir for the . " , MARCH 1987 NEW CONSTRUCTION Single Family Residential 160 Meade 1737 Crestview 699 Tolman Creek Road 180 Meade 555 Thornton 1056 Beswick Way 365 Granite 905 North Main 316 Scenic Drive Commercial Contractor 'Valuation Steve Asher Construction 80,000 Pacific Trend Builders 78,000 Harold T. Gentry 32,000 Greenwood Homes 46,500 Sturlee Construction 84,900 Jerry Toney 86,000 Jerry Toney 84,000 Jim Campbell 42,000 Phil Dwyer 72,000 Contractor Valuation ~ttitnrandum April 10, 1987 -, .:\ ijf 0: Honorable Mayor and City Council 71r Q, J ~Iro~: Al Williams, Director of Electric Utilities j&ubject: Electric Department Activities .for March 1987 The following is a condensed report of the Electric Department activities for March 1987. The department installed 5 new underground services and replaced 4 overhead services. There were 4 temporary service installed and 1 removed. We responded to 23 requests for location of underground power lines and repaired 6 street lights. We replaced 12 light bulbs on the runway at the airport. Fifteen transformers were installed for a total of 1030 KVA and 14 were removed for a total of 662 KVA, for a gain of 368 KVA on the system. We installed 3,290' of conduit and 2,815' of wire this month. There were 379 delinquent account notices worked, and 95 delinquent accounts were disconnected. There were 3 new meters installed and 4 replaced. The meterman tested 56 single-phase meters and repaired 7. We had 202 connect orders and 191 disconnect orders for a total of 393 orders. Three power poles were installed and 2 were removed. Employees attended monthly safety meeting. -'--. -_.. :=~..=:=:::-==----I!,~=::'''''''''------ ,. -(' -'-" ~ ASHLAND COMMUNITY HOSPITAL 1: MINUTES OF THE BOARD OF DIRECTORS' MEETING March 20, 1987 The Soard of Directors of Ashland Community Hospital met at 12:30 p.m. on Friday, March 20, 1987, in the Conference Room of the Hospital. ~ESENT: Those present were: B. Doyle Greene, presiding; Linda Jackson, Mike Jewett, Frank Bi I lovits, Stephen Lun~ and Frances Wi ley, board members; Pat Ackl in, city counci I I iaison; Dr. Allen Johnson, medical staff representative; Ruth Keener, auxi I iary president; Beth Sornet, foundation president; Mike McGraw, CFO; Tom Mack, CEO; and Sharlene Stephens, executive secretary. Others present were: Carolyn Johnson, publ icinformation and project coordinator. 3SENT: Those absent were: Board president Walt Hoffbuhr and board members Jerry Cooper and Dr. Jean Keevi I. ALL TO ORDER: In the absence of Walt Hoffbuhr, B. Doyle Greene cal led the meeting to order at 12:30 p.m. PPROVAL OF OARD MINUTES: Linda Jackson moved and Frank Bi I lovits seconded a motion approving the board minutes from both February 20, 1987, and February 26, 1987, as typed and mai led. All approved. JMMITTEE REPORTS ND MINUTES: Strategic Planning Committee Tom Mack reported that at the last Strategic Planning Committee meeting Diana Broussard, R.N., was introduced as the newly eiected employee representative to the committee. Mack stated that the first part of this committee's meeting was now being devoted to an open forum. Whi Ie no one came to the last meeting to make a verbal presentation, several suggestions were received for review. One suggestion was frequently paged. creating a quieter He and Mike McGraw that in-house beepers be used by those individuals that This would cut down on the amount of paging being done, environment. Mack stated that this suggestion is under are working on it. are thus study. Another suggestion came from an auxi liary member who wondered if Administration could have closer ties with the auxi I iary. This member felt that there is a lack of organization within the auxi I iary and is concerned that volunteers may lose interest and quit because they are not uti I ized in areas of interest. Mack stated that his secretary, Sharlene Stephens, recently had begun to work with the auxi I iary prior to this concern/suggestion surfacing. Stephens wi I I now be the official I iaison person to the auxi I iary and wi II attend all of their meetings keeping them informed on hospital matters. Auxi I iary concerns should now '. . be addressed to Stephens. expressed a desire to work is being considered at the Ruth Keener commented that many new members have at an information booth. Mack stated that this idea present time. .~ Mack stated that the last suggestion received by the committee had to do with a supervised retirement system. Dr. Sager had suggested that the hospital look into setting up such a system at the Mark Antony. .Sager suggested converting the Mark Antony to apartments where housekeeping, cooking, transportation, etc., wou I d be prov i ded. Mack stated that the comm i ttee is tak ing a look at th i s suggestion. Carolyn Johnson added that the committee is also looking at other alternative locations. Discussion fol lowed regarding the use of the Mark Antony. In other committee business, Mack stated that CT scanning was left in the budget and that the budget was approved by the city's budget committee. He reported that Yreka has obtained a third-generation scanner and are currently exceeding their expectations. Dr. Ben Lesser, a radiologist who has worked part-t~me at the Medford hospitals and is currently working in Yreka, feels that a thlrd- generation scanner is the perfect unit. Mack reported that our medical staff feels good about our leasing a third-generation scanner. Mack stated that a medical staff subcommittee wi I I be formed to work on choosing a CT scanner. The board then briefly discussed outpatient charges with the addition of CT scanning. Mack then reported that talks were continuing with the Medford CI inic regarding having them provide us with both OB/GYN and cardiology services. Some of the. physicians and the administrator from the Medford CI inic have met with some of our physicians and Mack to take a look at Ashland's medical needs. Mack reported that we have told them how much we really need them. We want to keep our patients here. Medford Clinic is looking for a commitment from us so that they can feel comfortable in recruiting another obstetrician for their staff. Mack also reported that the Strategic Planning Committee was working on a strategic plan. AI I departments are developing five-year plans, which are due next week. Mack stated that it wi 1 I take two months before the plan wi I I be completed and submitted to the board. Linda Jackson then moved and Mike Jewett Planning Committee minutes from March 6, committee as reflected in these minutes. seconded a motion to accept the Strategic 1987, and approve the actions of this A I I approved. Jewett asked if a consultant would be completing our strate9ic plan. Mack stated that because of the cost and the fact that we already have most of the data, we would be completing the plan ourselves. Plan options wi I I be brought to the board for review. Fi nance Report Mike McGraw reported that February was, of course, a short month, contractual adjustments were up, and we averaged 16 patients per day. Our net operating revenues were $460,014 for the month. Our total operating expenses were more than our net operating revenues by $53,182. However, with the capital pass- through of $13,053, our net loss for the month was dropped to $40,129. This put our year-to-date net revenues at $275,429. In reviewing the Budget Expense Summary it was noted that we were under budget for the month by $8,767 and $302,718 for the year to date. In reviewing the Balance Sheets, McGraw pointed -2- -. . out that our Building and Construction Fund is sti I I decl ining because of the fact we haven't finished paying for the Sports Medicine project. He also mentioned that the government cash flow is slowing down. Our current assets with capital equipment stands at $4,497,343. In reviewing the operating statistics, it was noted that there continues to be an increase in the total number of operations performed and the total number of outpatients seen on a monthly basis. - . Frank Bi I lovits asked what was included under Administrative Services on the Statement of Revenues and Expense page of the financial report. McGraw responded by stating that we are paying twice as much for our part in the OAH, AHA, and other such organizations. Also included in this category is our group purchasing, liabi I ity insurance, and so forth. McGraw.added that marketing expenses are up as wel I as personnel.expenses. He stated that a memorandum had been sent to al I departments informing them that purchases wi I I be made on an emergency basis for the remainder of this fiscal year. Frank Bi I lovits then asked why employee benefits were up. McGraw stated that we were having to staff outpatient activities. Mack stated that 6 out of the I I FTEs budgeted in the next fiscal budget are already working due to the addition of Sports Medicine. It was asked by Bi I lovits if the board could have a classification of budget items. McGraw stated that he would have this information for the Apri I board meeting. Frances Wi ley then moved and Mike Jewett seconded a motion approving the financial report as given by Mike McGraw. AI I approved. MEDICAL REPORT: STAFF Dr. Allen Johnson reported that John W. Barton, M.D., was recredentialed for active staff privi leges in Radiology and that Charles J. Walstrom, M.D., a new applicant, was approved for associate staff privi leges in GYN/Surgery. Dr. A. Johnson then reported that there had been continued discussion by the medical staff regarding CT scanning and on fami Iy practitioners cutting back on OB services due to the increase in malpractice insurance. ' Linda Jackson then moved and Frank Bi I lovits seconded a motion to approve the recredential ing of Dr. John Barton and the privi leges as granted to Dr. Walstrom. A II approved. AUXILIARY'S QUARTERLY REPORT: Ruth Keener reported that the Auxi I iary would be putting on a fashion show on Apri I II, 1987, at Ashland Hi lis. Profits wi II go to purchase additional Lifel ine units. She then reported that the addition of three vending machines had met with the Auxi I iary's approval. It was then further explained that these vending mach i nes (one conta i n i ng pop, one conta i n i ng candy and snacks ,. and the th i rd containing items such as juice, mi Ik, soups, pizzas, sandwiches, and breakfast rol Is) had been brought in for those desiring something to eat during the times the gift shop and/or Dietary are closed. A microwave is also avai lable for those purchasing items requiring its use. The percent of profits the hospital wi I I get from the vending company wi I I go directly to the Auxil iary. FOUNDATION'S QUARTERLY REPORT: Beth Bornet reported that the Foundation had released $20,000 to the hospital for Health Quest. She stated that the Foundation is sti I I working on raising funds. -3- ,,-,',''': '--,".. .... . .~. .APPROVAL OF EXPENDITURES: Frank March Bi I lovits moved and Mike Jewett seconded a motion approving payment of the bills. AI I approved. . . CEO'S REPORT: Tom Mack reported that Chief of Staff Dr. David Jones wi I I appoint a committee to look into CT scanning equipment fol lowing the guidel ines set by the board. Mack reported that he had received four reports from Northwest Healthcare Consulting, the firm that did our CT feasibi I ity study. Three reports wi I I be distributed to board members for their review (one report to be shared by every three members). After reading the report, board members are to pass the report on to the next member on their I ist or return the report to the Executive Secretary Sharlene Stephens and she wi I I see that the next person receives it. Mack stated he would like al I reports returned by the middle or end of next week. In answer to a board member's question, Mack stated that the CT equipment would be leased not purchased. Carolyn Johnson stated that the consultant's report was basically the same verbal report we received from them, however, one item of interest was the fact that they did not recommend moving Medical Records to the area we had chosen. Pat Ackl in suggested preparing a news release after the CT equipment has been chosen. Members felt this was a.good suggestion." Mack then reported that he had spen\ the last two days in Salem testifying on behalf of smal I and rural hospitals. (Mack is the chairman of the Smal I and Rural Hospital Committee through the OAH.) Whi Ie in Salem, Mack stated that he also met with Senator Lenn Hannon and State Representative Nancy Peterson to discuss legislative issues regarding hospitals. Mack stated that both representa- tives are supportive of us. Further discussion fol lowed regarding Mack's meeting. HiGHLIGHTS FROM ESTES PARK MEETING: Tom Mack reported that the Estes Park meeting he and Walt Hoffbuhr recently attended in Scottsdale, Arizona, was excel lent. Mack stated that the meeting focused on how the roles of boards are changing, the legal aspects of governance reform, and separate holding companies/parent companies. Mack then explained how one city-owned hospital operated ownership-wise to survive. Mack also reported that marketing principles were discussed. He added that he and Walt Hoffbuhr would I ike to have a board retreat, at which time the materials from this seminar would be covered. OTHER BUSINESS: Frank Bi I lovits reported that the March issue of Trustee contained three excel lent articles--one on the trustee's role in finance, one on the future of rural hospitals, and one on converting publ ic hospitals to private. Bi I lovits recommended that al I board members read al I three articles. Sharlene Stephens reminded al I board members that next Friday, March 27, 1987, at 7:30 a.m. the Board Education/Orientation Committee wi 1 I meet.. This meeting wi I I be devoted to going over the JCAH recommendations, the JCAH standards for the board, working on board self-evaluations, and determining a date for a board retreat. AI I board members are encouraged to attend this meeting. Stephens announced that President Walt Hoffbuhr had appointed Stephen Lunt to serve on the Soard Education/Orientation Committee. -4- - . AOJ OURNMENT : There being no further. business to discuss at this time, Frank Bil lovits moved and Mike Jewett seconded a motion to adjourn the meeting. AI I approved. The . meeting was adjourned at 1:20 p.m. Respectfully submitted, j. .---y, -;,) , _/){_'I'_LL.<.. Linda 'J ac kson Soard Secretary ] , :', {! ,-1002/; ,,,./ , I " Approved: Wa I t Hoffbuhr Soa rd Pres i dent -5- .: ~-~-. CITY OF ASHLAND PARKS AND RECREATION COMMISSION 1". . MaJtdL 18, 1987 ATTENDANCE: PItC6ent: Ab.6en}:: I. ADDITIONS OR DELETIONS TO THE AGENDA II. APPROVAL OF MINUTES III. BILLS AND FINANCES A. Appll.ova! 06 plteV~OM month'.6 elM bU!L6 emeftt.6 IV. AUDIENCE PARTICIPATION ON THE AGENDA V. AUDIENCE PARTICIPATION NOT ON TH1:I\GENDA Web.6teA Young StlLte Balld 06 Oltegon REGULAR MEETING ChiUJunan Cltaw601td ealled the meeting to oltdeA ILt 7:00PM ILt 340 S. P~oneeA Sued CIt<1U'60Itd, Adam.6, Johrwon, Pyle, Nwon, M~ekwen, Rud None D-iAecJ:olt M~ekwen added tllJtee -UVn.6 to: the agenda: Web.6teA Young ltepltC6eYLUng the StlLte Balld 06 Oltegon undeA AUcU.enee PClllMcA.piLt.{.on not on the Agenda; a ltequC6t 6ltom JUcU.e Buneh to opeAlLte the MaJtkdplaee on GuanagulLto Way th-iA eom~ng .6 wnmelt and a le):;teA 6ltom the SouJ:heAn Oltegon "A" '.6 eoneeJti'Ung the eOneC6.6~On .6tand on the Iowa Sued Metd!, WeAe pfueed undeA New BM~nC6.6 . Comm-iA.6~oneA Adron.6 made a mo~on to appltove the m~nuJ:C6 06 the FebltuaJtlf 24, 1987 RegulM Meeting. Comm~.6~oneA Johrwon .6eeonded. The vote WM: 4 YC6 - 0 no (Comm~.6~oneJt Nwon aJtJUved llLte. I Comm-iA.6~oneJt Adam.6 made a mo~on to appltove the d~bU!L6 emeftt.6 601t the plteV~OM month M ~ncU.elLted by: Payltok'.k'. eheek.6 #5794-5836 ~n the amount 06 $16,891.68 and PayablC6 eheek.6 #9731-9797 ~n the ronouft-t 06 $55,943. 86. Comm-iA.6~oneJt Pyle .6eeonded. The vote WM: 4 ye.6 - 0 no None Web.6teA Young, A.6.60cia;te MM~e V-iAecJ:olt 601t the S:t!Lte Balld 06 Ollegon, WM pltC6ent ~n the aUcU.enee to .6peak 60lt the bak'.k'.e):. He 6i1t.6t thanked the Comm~.6~on 601t the $1,000 wlUeh WM budgded by the CommU,.6~on ~n ~ ReClteat{on poJtt{on 06 the budget 601t .6Uppoltt 06 the balld peA601tmaneC6 th~ eomblg .6wnmeA. . He then expliUned thlLt, ILt the Cay'.6 Budget Commillee '.6 heaJting pltev~ou.6ly ~n the week, .6eveJta! budget eommillee membe1t.6 had eneoUltaged the bailet to eome to the PaJtk.6 Comm~.6~on to ltequC6t thlLt a alieA ~ pouey eoneeAi'Ung .6ef.-Ung ~n Lalua PaJtk M a mearw 06 geneJta.ting ~neome 601t the ballet dwUng thcWt peA60JunaneC6. ,lilt. Young - REGULAR MEETING - MaAeh 18, 1987 PAGE 2 -. I.>tUd thiU: he lteaUzed the CommiMiol'! had addJteJ.>l.>ed thiU: .ul.>ue be60lte btLt, I.>il'!ee the budgex: eommdtee membeN.> 6eft they I.>lwu1.d Mk agtUl'!, they weJte baek. ChiUJunal'! Cltaw60ltd lteA;teJtiU:ed the Comm.ul.>iol'! 'I.> poLLey wlcLeh had I.>tood 6iJun 60lt ugM: yeaM al'!d Wa.6 l.>uppolLted by the eA;ty oltdil'!al'!ee adopted il'! the ealtly 1900'1.> bamul'!g !.>OLL~l'!g il'! the paAN. She I.>tUd thiU: plteviou!.> CommiMiol'L6 had 6eft I.>btol'!g.f.y thiU: {,eeping I.>dUng, !.>OLL~ng 06 any IUnd otLt 06 the paAk WM key to plteJ.>eJtving the quatity 06 mjoyment by the pubLLe in the paAk. Plteviou!.> CommiMiol'L6 had a-twayl.> lteou!.>ed al'!Y exeeption to the poLLey to M6eguaAd the ifrtegwy 00 the poLLey. She M{,ed the otheJt CommiMioneN.> whdheJt anyol'!e wanted to fueuM Olt eOl'L6ideJt modi6ying the poLLey in I.>ueh a manneJt M to aUow the StiU:e BaUd to ltaM, e 6und6 in al'!Y manneJt duJUl'!g Olt aoteJt peJt601WlaneeJ.>. No Comm.0.ll.>.{oneJt .{ndieiU:ed thiU: he/I.>he wanted to have any exeeptiol'L6 made to the poLLey. StiU:e BaUd 06 Oltegon . Cha.0unan CJtaw60ltd lteA;teJtiU:ed tile Comm.0.ll.>.{ol'!' I.> l.>uppolLt 60lt the baUd .{n that they pltov'{ded a quatity pltogltam 60lt the pubLLe and hoped thiU: they .{ndieiU:ed that l.>uppoJet to the baUd by l.>eheduul'!g the band6heJ1. 60lt them iU: no ehaAge and by .{nctuding $1,000 l.>uppolLt 60lt them wdfUn the RecJteaUon budgd. Su!.>an Rud, Counci.f. uaM,on, explteJ.>l.>ed eoneeJtn and lIeglI.d thiU: the baUd had bem eaugllJ: between !.>Ome I.>en:thnen.tl.> explteJ.>l.>ed at the budgd eomm-Lt:tee mee;Ung and the Comm.0.ll.>.{on' I.> pouey. The Comm.0.ll.>.{oneN.> explteJ.>1.> ed I.>UJtpwe a..f.60 that thiU: Ilad happened I.>.{nee they believed the Counm undeN.>tood how I.>btOflg.f.y the Comm.0.ll.>.{on oeft abolrt the pouey eoneeJttUng any IUnd 00 I.>elli.ng Olt !.>OLLcAXLng .{n tile paAk. Mlt. Young thanked the Comm.0.ll.>.{oneN.> 60lt theJA time and, agtUn, 60lt theJA l.>uppolLt by .{nc.iud.{ng the baUd .{n theJA budgd. VI. OLD BlISINESS A. Rev.{ew 06 poLLey & wOlIlUng p.f.an Hav.{l'!g ltev.{ewed the StiU:WlIurt 06 Pouc.lj afidWoltlUng P.f.an w/ueh the Comm.uM.on had pltev-tou!.>.f.y adopted -tn T9IT, the Comm.0.ll.>.{ol'! ehOl.>e to make no majolt ehangeJ.>. BM.{caUy, the on.f.y changeJ.> that wou1.d be made wou1.d .{nctuding new .f.and6 and hnpltovemen.tl.> added to the I.>Yl.>tem. and the Glteenway plIOpe.Jrt.y undeJt paAN adm.{I'!.0.ItJu;tUon. be to update the 6aet!.> a I.>tiU:ement coneelItUng The COmm-LM.LOneN.> ltev.{ewed a ltough dJw.6t 06 the '{deM w/ueh had eome otLt 00 the I.>tudy 1.>eJ.>1.>.{01'! 00 the Glteenway PltOPe.Jrt.y hdd ea.tLUeJt .{n the month. Comm.0.ll.>.{oneJt Cltawooltd Mked thiU: the I.>tiU:ement abotLt pOM'{b.f.y .{nclucUng a b.{eycte-motOJt C}lOM Mea on the Wade PlIOpe.Jrt.y be ddded. She believed wMUng d '{nto the I.>tiU:ement made d mOlIe concJtde a p.f.al'! thanl.>he 6eft d I.>hou1.d be. The otheJt COmm.0.l/'>.LoneJ1..6 d.uagltee,d .{.ndica;t..{ng that the w.oltd "poM.{b.f.y" gUaAded agul'L6t d bung cOl'L6'{deJted a eoncJtde pfun iU: th.0.1 time. In eOIl/.l.{deJUng the dJtaQ-t 06 .the p.f.aM DOlt the Bltyal1t-JoneJ.> PltOpe.Jrt.y, d Wa.6 ddeJ1m.{ned by geneJtal. eOl'!eeMu!.> thiU: the WOltd6 "b.{eye.f.e!wal.lUng" would be de.f.ded to mocUoY the btail. wfUeh wou1.d eonnec.t the p.{eeeJ.> 06 pltOPe.Jrt.y. The Comm.0.ll.>.{on .{ncUeiU:ed that, at thM, time, d knew d wanted !.>Ome IUnd 06 btail. btd: had not yd ddeJUn.{ne.d what IUnd.06 tI1ail d wou.f.d be. . ~ MOTI ON . MOTI ON REGULAR MEETING - MMeI, 18, 1987 PAGE 3 StlLteme.nt 06 Pouey & WOItlUng Plan - GfLe.e./'lWay pMpeJtty CouncAllofL Rud Mke.d the. Comm'u'6~on whdlleJL a wouR.d pfLe.Hnt ill ~de.M on the. GfLe.e./'lWay pfLopeJtty to the. GfLe.e.nway Me.Wllg 6ehe.duR.e.d 60fL May 26th lLt the. W~nbwtY! Way buil-ding. The. Comm'u'6~on 6ud thlLt a would he. happy to do M and ~ndielLte.d thlLt V/Ae.dofL M~ellwe.n eould pfLel.>e.nt a 6~nee. he. WlL6 a membeJL 06 the. GfLe.e.nwalf Comm,(fte.e.. Comm'u'6~one.Jt Ne../'.6on made. a mouon to fLe.-adopt the StlLtviH!.nt06PoueyandW6JilUng Plan M di6euMe.d. The vote 10M: 5 tjel.> - 0 no . B. MWll1.l In ltel.>pon6e to Ma66'6 lte.qUel.>t thlLt the Comm'u'6~on eon6,tdeJL a ftemodwng pMje.d 60ft the 06Mee wfUeh wouR.d e.lrtCLU ftemovaf 06 the mWtlLi'. WfUell ewtJ., ~n the 06Mee 11010, the Comm'u'6~on ftequel.>ted a Itev~ew 06 pftev~ou!.J Comm'u'6~on pouetj on the muJtaf. A bJUe6 pl1el.>e./rtlLt-ion 10M made. eoveJUng ,tn60l1mitUon ~n Comm,LM~on m-inutel.> ditUng baek to the me thlLt the buil-d~nq 10M leMed to the. SIUU/., Bank. At thlLt Urne the Comm'u'6~on ~ndielLted thlLt~ a wa/rte.d the ml1JU1..fl. pftel.>eJLved but 6tlLted no fteMolL6 M to why thelf had eome to tlllLt dew~on. No me.n.t:-ton 10M made ~n the m~nutel.> M to the a.JLt)),tJ., op~ntOIL6 on the 6ubj e.d. Comm'u'6~oneJt Adam6 ~ndielLted thlLt 6he peJL6ona..tty ufled the. muJtaf but aLlo undeJL6tood thlLt 6he doMn' t have to wOltk wah a on a dCLUlf bM'u'. Slle. 6ud thlLt 6he 6e.U thlLt Mme deW~on 6/wuR.d be. made. eoneeJLn~ng the muftaf M to whexlleft a eould be ftvnoved olt whdhe.Jt a would be pftel.>eJLved, and, ~6 the COnlln'u'6~on elw6e to pltel.>eJLve a, a 6/wuR.d be dea.ned up and touehed up. COlmn.tM~oneJL JohnMn made a mouon to ftemove the muJtaf. Comm'u'6~one.Jt Pyle 6 eeonded. In di.6elL66~On, COInm,U,6,LoneJL Ne.l60n Mked exac.ily whlLt wouR.d be done wah the muJtaf ~i\ a WeJLe ltemoved? He ~nd~elLted thlLt the woftd ~'ltemoved" to IUm ~ndielLted thlLt ;.-t would be taken 06 i\ the wa..tt aJld pM Mmeplaee. SupeJUntendetLt G~el.> 6ud thlLt he thought .d wouR.d not be pOMible ,to ftemove a ~n tad 6~nee a 10M punted on the, ptMteit. wa..tt wh~eh 10M a ptVlJ: 06 the buil-din9. Comm'u'6~oneJL Nwon 6ud thlLt ~i\ -Lt 10M Ite.moved, he wouR.d uke to He it Itemove.d ~n 6aell a 6MlUon M thlLt a eoald be 6tolte.d and tllen plLt baek up Mme.-wne, ~6 the Comm'u'6~on 6hould eho06e to do M. Comm'u'6~oneJL Ptjle. 6ug9el.>ted the COInm'u'6~on vote the mouon down and :tIty a new mouon wh,teh wouR.d be mOlte de.M. The Cha..Uunan ea11.ed 60ft the. vote: The vote. 10M: 2 tjel.> - 3 no (Ptjle, Cltaw60ftd, Nwon) MOTION Comm'u'6~oneJL Pyle made a mouon to. plUnt oVeJL oft othcvuv'u' e. Itemove Mom v.teJV the muJtaf. The mouon d-Led 60,~ .l'a.dl 06 a 6 e.eond. VII. NEW BlISINESS A. Pltop06ed dona.Uon - In a memoftandwn, V/Aedolt M~ekwen expmned a Se.n-Lolt-i;ty UnlA.maed pltop06af made by Sen-Lolt-i;ty UnLUnaed wlUeh 066eJLe.d a $1,500 - $2,000 do~on to the depaJttme.nt undeJt tile eondition thlLt the mone.y beu!.J e.d to .Lmpftove the \le.nUta..:tLon 6Y6tvn lLt the. Huntelt PMk Buil-d.i.ng. In c1MeM.6~on, V.i.Jte.duJt M~Qkwen expluned thlLt due. to the paM~ve MlM Mped 06 the buil-ding, theJLe 10M not adequlLte REGULAR MEETING - MMcJl 18, 1987 PAGE 4 .. ven.-Wation Ln the buil.cU.ng dwu:.ng peal< hoWlJ.l 06 Ul.\age when LoaveA and FA.l,heA Wal.> VI opeJtation. El.>peulLU'.y Ln the I.>wnmeJt montlt/.> -U Wal.> ex;(:;wnely . unQom60M:able 60ft the buil.cU.ng'l.> UI.\ eM. He exp.tiUned thM: the deplVltment had bt-ted vaJU.oul.> I.>mall meMWleA to -<mpftove the iUJt Q-UtQ1Lf.a.t.ton but none 06 thol.>e Mepl.> welte 1.>aUt,6actofty. In the I.>ta66'1.> opLrUon, the beAt opuon wou.td be to -tMtall a heM: pump l.>yMem 60ft heating and Qooling. BeAt eAfuate M: thM fue would be thM: the QOl.>t wOllid ftun about $2,500. V-Ut.ectoft MLQkWen exp.tiUned that SevuoJUty Unt{maed'l.> donation Wal.> Qol'lLingent on the CommLOJ.,Lon MI.>ll/lLng thM: the p!to j eQt would be Qomp.teted and, theJte60fte, L6 the CommLOJ.,Lon aQQepted the donation would have to be wil.Ung to alloQM:e 6und6 to Qomp.tete the p!toject. Pftopol.>ed donation - SerUoJUty Unt{maed . MOTI ON In dA.l,QUI.\I.>LOn, the COmmA.l,I.>LoneM 6ett that a Wal.> a gel1eJtoUl.\ p!topoMi on behal6 06 SerUoJUty UnLtlnaed and MW no cU.66.[QlLUy -tn alloQating the ba.taI1Qe 06 the 6ul1cU.l1g neQeAl.>MY to Qomp.tete the pftoject. CommLOJ.,LoneJt Net60n made a mouon to aQQept the donation Mom SerUoJUty UnLtlnaed, go ahead w-Uh the. pltOject, and have the CommLOJ.,Lon make up the, cU.66eJtenQe -t11 any 6uncU.ng neQeAl.>MY to Qomplete the pltOject. COmmA.l,I.>LoneJt AdamI.> J.>eQonded. The vote Wal.>: 5 YeA - 0 no V-Ut.ectoft MLQkWel1 pfteAented a le;UeJt he had !teQeA.ved 6!tom JeJIJuj HauQk, BUI.\-tneAl.> ManageJt 06 the SoutheJtl1 O!tegon A' I.> AmeJUMn LegLon Bal.>.eball pltogftam, wlUdl p!teAente.d a pltOPOl.>al thM: the o!tgarUzation be allowed to 066eft the QOnQeAl.>LOn M: the Iowa Sbteet 6.[eld6 r.Oft the 1987 I.>umme!t I.>eal.>on. Any pft06m 60ft !tunrUng the QonQeAl.>-ton wou1.d go to MppoM: the Le.(jLOn bal.>eball pJwgftam WIUcJl A.l, 60ft AI.>hf.and HLgh SQhool boyl.> !tange-i.ng Ln age 6!tom 16 - 18 yeaftJ.,. B.. COnQeAl.>LOn 60ft l.>umme}l - Iowa St. 6.[eld6 Comm.u.l.>-tone!t NWon I.>poke Ln I.>UppoM: 06 the pltOg!tam LncU.Qating thM: -U 066e!ted !teQfteationa.t oppoM:unLtLeh 60!t young peop.te Ln AI.>hf.and. He l.>iUd that Ln the. pal.>t the A' I.> had u6e.d a PhoerUx bMeball 6.[eld and had !tun a QOnQeAl.>LOn I.>talld. The QOnQeMLOn .u. the pltOgftam~ M.te meaM 06 l.>uppoM:. The Qo.t.tege had g!tan.-ted them ul.>e or. the SOSC bal.>eball 6Leld thM yeM and he 6ett thM: to allow them to ftun the QOnQeAl.>Lon would p!tovLde a I.>e!tVLQe 60ft the deplVltment plUl.\ be a lvay that. the depafttment Qou.td help a !teCfteation p!tog!tam 60!t youth ~n the QommunU:y. In d.u.QUI.\I.>LOn, the!te WM cU.66eJUng OPLrUoM among the Comm.u.I.>LonV11.> al.> to whe-theft Oft not the A' I.> I.>hould pay a pe!tQentage 06 p!t06m to the deplVltment 60!t ul.>e 06 the 6aQ~Y. It lVUJ., 6LnlLU'.y deuded thM: a 6ee would not be. dWlged f,Oft ul.>e 06 the 6aQ~y I.>LnQe the OftgarUzation 066e!ted a ilecJ1.eational pftogftam to the, Qommunay p.tu.1.> -U would be 066eJUng a MltvLQe to deplVltment pltOgftaml.> al.> we,U al.> othe!t Qommwu..ty p!togftaml.> Ul.\Lng the Mea. Comm.u.I.>LoneJt Pyle Mked why no othe!t o!tgarUzatioM had been nouf,Led al.> to the ava.[.tab~y 06 066ettLng a QOnQeAI.>Lon. V-Utectoft MLQkwen -tndLQM:ed that .ta.6t YeM the deplVltment cU.d go out 60ft b-td 60ft ul.> e 06 the naWM:.y but thM: thM: had not tWr.ned out ve!ty 1.>aUt,6actoJrily. ThM yeJJJt the AmettLQan LegLon Pilogilam had app!toaQhed the Comm.u.l.>-ton be60!te the Comm.u.l.>~on had thought 06 adveJt~-tng 60ft I.>omeone to !tun the QonQeAl.>-toni although the.<.tt !tequeAt dLd not p!tolub-U the Comm.u.I.>LOn 6ftom 1.>tJ.U dOLng thM:. He expmned thM: one 06 tile cU.6MQulliel.> 60!t anyone wal'lLing to Jwn the QOnQeAl.>LOn M: thM: naWM:.Y Wal.> that the buil.cU.ng Wal.> a ho.t.tow I.>he.t.t and whoeve!t !tan the QonQeAl.>~on had to . . MOTI ON MOTI ON I<EGULAR MEETI NG - MMclt 18, 1987 PAGE 5 I.>uppltj all On the-iJt own equipment, Laid tjeM Babe Ruxh had .<.ltquVted about :the conce/.>.6.<.on but oett :thlLt :thetj could no:t maize a b.<.d OOft d .6.<.nce d would .<.nvolve a lMge capdal .<.nve/.>;(;ment .<.n oltdeJt :to ge-t 1.>:tCVL:ted. The AmeJUcan Leg.<.on PltOgltam hM an advantage .<.n :thlLt d had been ftunvUltg a conce/.>.6.<.on and hM all :the equipmel1t Iteeded :to ge-t l.>:taitX:ed. Al6o, d .{J, ltece/.>.6MY :to pltov.<.de :the .6eJtv.<.ce ahn0.6:t I.>even day.6 a weelz Itultn.<.ng nltom :the end 00 May :tllftough :the m.<.ddte On AugLL6:t. Comm.{J,.6.<.oneJt Pyle .<.ndicated :that he WM no:t comooitX:able w.<.-th the 6ac:t that the depCVL:tment had not adveJLt..lA ed but :that .6.<.nce :the Comm.{J,l.>.<.olt had bee.n applt.oached btj the Le.g.<.on pltogftam he would not obj ec:t :to allow,tng them the conceH.<.olt tha yeCVl. HoweveJt,.<.n the 6utUiLe he wanted to I.> ee the oppoJLtultatj advefttMe.d .60 that o:theJt gltoup.6 could al60 be awMe. COltce/.>l.>.<.on nOil I.>wnmeJt- Iowa S:tftee-t MeleM It WM dete!tm.<.ned that '<'n the Leg.<.on WM gltavu:ed the oppoJLtwuttj to Itun the. conce/.>.6.<.on that d would pltOv.<.de the .6eJtv.<.ce nolt all pftogltlJJnl.> which weJte LL6.<.ng the Iowa S:tftee-t complex oOft the elU/iAe leltg:th 06 the .6e.Mon. Comm.{J,.6.<.oneJt Nel60n made a motion l.>:taUng that :the Comm.{J,l.>.<.on, wottld el1teJt .<.nto an aglt.eQJllent wdh AmetUcan Leg,ton 13M eball :that :thetj would Ittt/1 :the conce/.>I.>,ton I.>:tand at the Iowa S:tftee-t Meld.6 60ft :the I.>wnmeJt 06 1987 pltov,tded :that :the Leg,ton agftee :to :the ooUow,tng: that :the conce/.>I.>,ton will be open 60ft all AmetUcaf1 Leg.<.on, Babe Rlu:h, and Cdy League gamel.> 60il :the dUiLaUon 06 the .6 eM on; af1d, that the Leg,ton will 000 elt :to Itun :the COltce/.>.6.<.on 60ft tOUiLnament I.>pOMOIL6 ltel1ung tile MeleM and will pay the tOUiLnament I.>pOMOIL6 a peJtcentage 06 the plt06ill 6ltom l.>ale6 dutUltg the tOUiLncunent. The peJtcentage 06 patjment will be de-telUn,tned betweel1 the .6pOMOft af1d tile Leg.<.on. Comm.{J,.6.i.o11 eJt AdamI.> I.> ec.ol1ded. The vo.te WM: 5 ye.6 - 0 no C. Ten1U6 CoWLt pJtojee-t DiAec:tOil. Mtclzwen ,tnd.<.cated that MJt. Blanton, COl1l.>ll.(';Ung e.ng,tneelt nOil :the ten1U6 coWLt fte6uJt6aung pita j ec:t would 61witX:ly have the ,t1160ltmaUon Iteadtj to advelt-U6e 60ft b,td.6 on the pita j ec:t. S,tnce the depaJttment .{J, woltlz,tng Of1 a c.l0.6e .tUne oltcune to have the pltOjec:t done 60ft tha com.tng .6W1lmeJt, V-CJtec:toft M,tclzel6en a.6lzed oOft autlwtUza40n oltOm the Comm.{J,l.>,ton to adveltwe 6011: b.<.d.6 on the pit oj ec:t. He oett that to deLatj until the ApiU1 ReguR.M Meeung wOltld betoo lOl1g. Comm.{J,l.>.<.oneJt JohMon made a motion to authotUze tile adveJLt..lA.<.ng oOft b,tM OOft the :tel11U6 coWLt fte6uftoaung. pJtojec:t. Comm.{J,l.>.<.oneJt Nel6011 .6econded. The vo:te WM: 5 Ye6 - 0 no In geneJtal cU/.,cuM,ton, d WM deuded that ViAec:toft M.<.clzwen would .<.nqu-0te 06 Mil. Slavu:on about add'<'l1g a voUeybaU couM: to the bMIze-tball coWLt Mea bung planned. Il1cluding a voUeyball couitX: could be advefttMed M an aUeJtnate on the b.<.dding 00 tile pftojec:t. .' . REGULAR MEETING - Manch 18, 1987 PAGE 6 . NEW BUSINESS - Can't. ~.A. .. The Commv.,~"-on Ilev,,-ewed Cl .te:UeJt Clftd ,,-n60JunlLU.on n/lOm J ucUe Bunch who ,,-nclicated that W,,-nk Jean had Ilwnquiohed heJt bu~"-neM, The Manketp./'.ace, on GltanaJ uato Way to heJt. M~. Bunch -incUcated that ~he WiLl Ileque!.>ting lL6e 06 GuanaJuato Way nail an open-iLVt manf<et on Satullday~ 6/lOtn May 23 tlUWUgl1 SeptembeJt 26, 1987. HeJt .te:UeJt and p/lOpMa1. ,,-nclicated that ~he WiLl iLllUng 60ll the Mme aglleemen:t iLl the Commv.,~,,-on hiLI had pllev,,-ou~.ty w.uh W,,-nfl Jean. D. Tile Manketp.tClce - 1987 J uclie Bunch In dMcuM,,-on, ChiUJunClIl C!Law60lld -inclicated that the aglleemel'l-t ,that had been oltig,,-naUy dJu:uvn lip wU:h W,,-nk Jean ~eemed to wOllk will 60ll the tlmee yeav, that ~he !Lan the Manf<etp.tace. aqJteemen:t w.uh J ud,Le Sept0mbeJt 26, 1987. Comtnv.,~-ioneJt NeLlon made a motion to Bunch to opellate the Manketp./'.ace on SatuJtdalj~ Comtnv.,~-ioneJt Adam~ ~ econded. e.nteJt ,,-n:to an 6ltom May 23 to MOTION In d.u.,clL6~,,-on, Comm.u.,~-ioneJt Pyte A,nqtUited iLl to whetheJt anll aUeJtlLU.OIU wou.ed be made to the aglteemen:t pltev,,-olL6.ty lL6ed w.uh W,,-nk J ean. COnCell~lL6 among the Comtn.u.,~"-oneJL6 WiLl that theJte wou.td not be any change!.>. Tile vote WiLl: 5 lje!.> - 0 no VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT None, IX. ITEMS FROM COMMISSIONERS Commv.,~,,-oneJt Pyte made a motion to Ilecon~,,-deJt the ml(!la1. .u.,~ue. Tlte motion clied 60lt lack 06 a ~econd. X. NEXT MONTH'S AGENDA The neu Regufult Meeting WiLl ~chedu1ed 60lt TUe!.>dalj, ApJUJ'. 28, 1987 at 7:00PM. W.uh no nUILtheJt bu~"-neM, the meeting WiLl adJ ouJtned. XI. ADJOURNMENT Re!.>pec:tfiuUy ~ubmilled, iL) SILI__II:'-6 . AmI Bened,,-c:t Managemen:t A~~v.,tan:t