The URL can be used to link to this page

Home My WebLink About1987-0407 Regular Meeting rj I ,\WUKI .\N I : , ..- AnY c..<.,..U..ze.n auel1a<..ng LOUYLe<...(. me.e..:rA...ng.c may .6peaR un a.ny .<'A...em un -i...fL-~ uyenaa., Wl.{.vJ,J .it .u, .tiie w,bje'ct 06 a pubuc heaJUYl9 wluch haLl beeYl c1.ol.>e.d. 16 you w.i.J.>h :to .~peak. ple.a.~e. ~e. andla6:ten you have. bee.n ~ec09~zed by :the. Ch~~. give yo~ Ylame. and addlte.l.>l.>. The. Ch~~ w.U.e. :theYl a.,te.ow you :to I.>pe.ak and mo in60trm you aLl :to :the. amount 06 time. Wo:t:ted :to Ijou. The Ume. g!Ul.Yl:ted will. be depe.ndeYl:t :to~ome. e.x:te.n:t on :the. Yla:t~e. 016 .the. .ite.m u.nde~ cU.l.>cu.6l.>ion, :the. Ylu.mbe~ 06 people who w.i.J.>h :to be heand, and :the ~eng:th 06 :the. ageYlda. I , ~~:l .~ H '. AGENDA FOR THE REGULAR MEETING ASHlJL~ CITY COUNCIL April 7, 1987 . I. PLFDGE OF ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers II. ROLL CALL III. APPROVAL OF MINUTES: Regular meeting of March 17, 1987. IV. CO~WUNICATIONS. PETITIONS & REMONSTRANCES: 1. Presentation by Forester Tim Keith of "Tree City U.S.A." plaque to City by Arbor Day Committee. 2. Presentation of "International Week at S. O. S. C." proclama tion to Ali Fe.izi, President of International Students Club. 3. Letter from Northwest Power Planning Council concerning board meeting in Ashland on June 10 and 11. 1 'I 4. Recommendation from Traffic Safety Commission that parking be prohibited on th~ south side of Glenwood Drive from Beach St. to a point easterly from Beach St. ) 5. Recommendation from the Ashland Airport Commission concerning the purchase of buildings. V. NEW & MISCELLANEOUS BUSINESS, - \ , I 1. Request by Budget Officer to set public hearing on budget for ~lay 26, 1987 at 7: 30 P.!l., / 2. Mayor's Appointments: 8. Suzanne Warner to Street Tree Commission. b. Gary Mallicoat to Traffic Safety CommissiQn. c. Linda Katzen to Economic Development Commission. 3. Monthly Financial Commentary for period ending February 28, 1987. 4. Presentation by Dr. Ralph Wehinger on Historic Preservation funding for local districts. VI. PUBLIC FORUM: Business from the audience not included on the agenda. VII. ORDINANCES, RESOLUTIONS & CONTRACTS: ~ Second reading by title only of an ordinance concerning the planting and removal of trees in the parkrow. ~/~~~esolution extending Ordinance No. 2377 with respect to parking fees in the Qq~~<:'" uowntown Parking District. t~~ 3. Resolution calling a special election for May 19, 1987 regarding serial ~~ levies for Fire and Police Services. 4. 'Resolution authorizing execution of agreement wi.th. Oregon State Highway Dept. for proposed reconstruction of Hersey Street from N. Main to Water Street under F .A. U. S.' program. . .' VII. ORDIN!U~CES, RESOLUTIONS & CONTRACTS: (Continued) 5. Resolution and proclamation declaring th~ canvass of the vote at the special election held in and for the City of Ashland, Oregon, on Harch 31, 1987. ~' :! , \ ) - ) ) VIII. OTHER BUSINESS FROH COUNCIL HEMBERS IX. EXECUTIVE SESSION: Conference Room X. ADJOURNHENT Attachments: 1. Minutes of Boards, Commissions and Committees. a ... .~_ ;j r; 1 ! W ROLL CALL APPROVAL OF MINUTES COMMUNICATIONS, PETITIONS & REMONSTRANCES Brookings Tourism Pro- motion SW Southern OR PACIFIC NORTHWEST BELL APPEAL WITHDRAWN RE: Microwave Inst. PUBLIC ACCESS CHANNEL POWERHOUSE HISTORIC DESIGNATION TREE COMMISSION RE: PLANTING & REMOVAL OF TREES IN R.O.W. MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL March 17, 1987 Council Chairman Laws led the Pledge of Allegiance and called the meeting to order at 7:30 P.M.'on 'the above date in the Council Chambers. E1erath, Reid, Bennett, Acklin and Arnold were present. Mayor Medaris was absent. The Executive Session was cancelled due to lack of a quorum. Elerath moved to approve minutes of the March 17, 1987 meeting; Acklin seconded the motion which passed unanimously on voice vote. A letter from the -,City of Brookings seeking support of plans to promote Tourism in Southwestern Oregon was reviewed for information only. The City Administrator noted withdrawal by Pacific Northwest Bell of an appeal to a Planning Commission Decision had been received and reviewed a letter from their attorney Charles L. Best. Scott Mills reviewed a request to receive funding from the City in the amount of $1,000 for time to research and implement a public access channel provided by agreement with McCaw Cablevision and noted a resume was distributed to Councilors. Mills said the public access channel would be set up at SOSC and would provide a medium for discussion municipal and community issues, ballot measures, programs produced by local service organizations and lends an opportunity for different groups to get their message out in a cooperative community effort. Arnold noted that budgetary requests had just been completed whereby monies for such services were allocated and recommended that other municipalities be contacted for partial funding. Acklin moved to table for more information from the Committee; Elerath seconded the motion which passed unani- mously on voice vote. Laws asked the City Administrator to contact John Fregonese for a report from the Committee. The City Administrator reported on the progress made by Historian Atwood relative to the designation of the Hydro Powerhouse to the National Register and noted the item is for information only. The City Administrator reviewed a memo from the Street Tree Commiss- ion relative to permission to plant or remove trees and shrubs in the public parking strip or other public places in the City. ltichael Cady, Chairman of the Ashland Tree Commission noted the replacement criteria being added to the ordinance to make replace- ment necessary of a like tree or shrub with a comparable value. Cady said the amended ordinance would be a vehicle for the Planning Com- missi~n to use to get trees replaced. Elerath left meeting at 7:55pn . . . . . . continued 3/17/87 P. 1 :gular Meeting -'.,. , . , , . TREE COMMISSION AMEND- MENT - continued FINANCIAL COMMENTARY "c" ST. TREE PLANTING PUBLIC FORUM ORDINANCES, RESOLUTIONS & CONTRACTS Historic Bldgs. Public Benefits Ord. SOSC Name Change OTHER BUSINESS ADJOURNMENT Ashland City Council 3/17/87 'P.2 The ordinance was moved up on the agenda and given first reading; Acklin moved to second reading; Bennett seconded the motion and the motion passed unanimously. Laws asked that shrubs be deleted from the criteria and Acklin moved to so amend; Bennett seconded motion which passed unanimously on voice vote. Bennett moved to accept and place on file; Arnold seconded the motion which passed unanimously on voice voteo Councilors reviewed a site plan for tree planting on "c" Street drawn up by the Ashland Street Tree Commission at the request of Jazmin's Restaurant. Chairman of the Street Tree Commission was on hand to discuss the plans and Councilor Acklin suggested that Jazmin's be fO~1arded the plans and contact various owners of the property for input and cooperation. Almquist noted that in the past if property owners paid for trees, the City would assist in planting to encourage beautification. Laws asked for a motion to adopt the site plan and to ask that the Tree Commission and Planning Commission to carryon to get the project done; Acklin so moved; Reid seconded the motion which passed unanimously on voice vote. No comments from the audience. Elerath returned to meeting at 8:10. Second reading by title only was given an ordinance concerning historic buildings and a public benefit and Arnold moved to adopt; Acklin seconded the motion which passed with 5 AYES and E1erath abstained, COrd. ;No. 2417) Acklin reported that Mayor Medaris asked for postponement of the resolution endorsing a name change from Southern Oregon State College to Southern Oregon State University. Council agreed. Laws introduced visiting ~~yor Faseralla and Councilman Roberts of Talent. The meeting adjourned at 8:15 p.m. Karen. Huckins Acting City Recorder Don Laws Council Chairman 3/17/87 P. 2 . . ~ . , l:::_~..~ l~I' ~~ . ..~' ~~ -' .... .-'-..' 'rnrlamatinn WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and vffiEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and WHEREAS, Arbor Day is now observed throughout the nation -and the world, and ~ WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife, and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products, and WHEREAS, trees in our city increase property values, enhance ~he economic vitality of business areas, and beautify our community, and WHEREAS, trees, where they are planted, are a source of joy and spiritual renewal, and WHEREAS, Ashland, Oregon has been recognized as a Tree City USA by the National Arbor Day Foundation and desires to continue its tree- planting ways, NOW, THEREFORE, I, L. Gordon Medaris, Mayor of the City of Ashland, Oregon, do hereby proclaim'the week of April 5 - 11 as: ARBOR WEEK in the City of Ashland, Oregon, and I urge all citizens to support efforts to protect our trees and woodlands and to support our city's urban forestry program, and FURTHER, I urge all citizens to plant trees to gladden the hearts and promote the well-being of present and future generations. Dated this .::rllday of April, 1987 , x&~~ ~A_';~~' 'L. Gordon Medaris Mayor " ,,"."' ~." ......:.: -:~::~. . .~- .~. .C.:~II.\';"'. . "'':!:.:~~~ ; ~\~!~,: I I i I I ij j .---'-' -----.--------- ----- ~-- ,~ih)!i!ii!\ f~\\\\\~~:i~1~i,':;~.;~:,;~~~1~\tl~0f~~~JJ!"l~~!~l\\t~!;\01]I!J;!~i~~1;~'"~\~\,;~0f~i,~JW;~;!~i~~i~;\\\\t>~~~~~~1)y;!~~~~~t5i%\(~i!! ! li;~1!r~r.~i,,~~;.~,:\~ ". ." :~~ JIrndamathm!!I: rtr.4;f.:ii I INTERNATIONAL WEEK AT SOUTHERN OREGON STATE COLLEGE i1f,f,;,I,i.i." l:ii'::J.~:~! there are over 150 foreign students Ilr.~~it~;:., ~~;; ::: ::'::.:,:::.~:::;. :;:;:;;, .::~. :::~6 ,:::::::.~ ':::'=-,,,. e~~ I,i~vt:~: ~!~;;~:~:~:d~~;~P~~i~~t:~~o~;:k ~:rc~~~cY~~~~~A~n:n~t~~~~~i~niza- ,:.t",~,'.;,;,~:,:,:.;,',',i",f,'.._:.,~.',._r..!.;.~.:, ;,lHJi. ";r:, WHEREAS, the SoO.S.C. foreign students are involved in the Friendship and I:'~:"": [ti1{t', WHEREAS, :~~i:::~: ::::::::' a::d~ valuable resource for people planning ~J~2;'; trips to their countries and are a resource for their home countries f~~r~~ on current issues in this country, and; r,..~.t.;,.t.,.,;.~.t'~'~"I~':':':"~"~'~';'" WHEREAS, =~~c;~~~~g~os~:~~:~: :~~~rr~~~~gt~t:~~;;d~o:~~~:d:~e~:~~~n:h:ir ~_" - - positive image of the U.S.A., and; t~"~!Z~~\ I~[~"" ,WHEREAS, it is estimated the money these students spend while attending IIi';ii"1~~' i S.O.SoC. creates an annual economic impact of one and three quar- I~:~"~: ;~""'''''. ::: :::::::,:::::";,::.::: ;:::-::;::"::~;. ,.. ,"" ,'wl..',. '"' !~~irJ!! ~~,!:"'''''. ;;:::;~::~:;:'::;;:;:':i::;;::: :':.~:'~.::::':::::'::.::';.:7' ~~: f1!\1i:l'""'''''. ::::::;;:::~:::::;;::::~~;,,;';:::~::::;':::::~:'";::::::::':;l i~ t!;\ii::~:;:'!:j NOW THEREFORE, T, L. Gordon Medaris, Mayor of the City of Ashland, Oregon, J:. j;Ui!i.j ~;;,~fF" do hereby proclaim the week of April 20 - 24 to be: if ':',"1fj!',' :~~ti .: "INTERNATIONAL WEEK IN ASHLAND" ~~ft~~:~:~=~~~~~~:~n~::~~:;~~~:d::~~:~~~~~:~~:~~i~;~:~:~e~;:~~:P~;~:~:~~~::e to ~~~~~ honor and show appreciation to the foreign students attending S,O,S,Co x4/~ ~/~ ;i:";'~'~': Nan E. Frankhn . L. Gordon Medaris:~'~~CI,::~;'f;! :i\\Wj)~.~; i Ci ty Recorder Mayor ~ ,t" I ":,~!~?r ; , I .:. ",\~;;"~..~.,,.t~ "V..~1~ . ~ N...ii....,,,~ty.{4~"'.~~!" ""... .\-v.;i!;'~\W.~1 ~: i '" &~.,~_:::,~~j.t/,y _ : r...d: "";'~l\"';'= ~- ~:'".:_S-~:J. 'i1'I\l~;='" >~.T/. ~e{I">;'" }."..o."';5.~I\~~ ~~TI' . ~ih:ij~~t\\:~":;.'T,...: , "f~';?'; I 1\~~~~~1::''Z' -::mt;J:~~~m,~,~!m~!,~l\!~" .1I~~~1:rr;:;;.t:;all. ;i~~. -0~~r:~_"{i:~,:::~;:;- 0-~.=iif~~~t_~~'C~.i'~~:.~:* :,::-::i:~Wjf~:~:\~!~q:~~~: - /~:l.(.;{i!~i~i71;~i. /~~~J: ~ . Dated c ...' " . V1CTOFl....T1YEH QOVERNOII .' I f MAR 2 3 1987 NORTHWEST POWER PLANNING COUNCIL Office of Oregon Members 505.C STATE OFFICE BUILDING, 1400 SW FIFTH AVENUE, PORTLAND, OR 97201 (503) 229-5171 March 20, 1987 Mr. Dick Wanderschcid Energy Conservation Coordinator City of Ashland Ashland City Hall Ashland, Oregon 97520 Dear Dieck: I wanted to let you know that the Council is planning its June meeting for June 10 and 11 in ASHLAND. I have made arrangements for the meeting to be at the Ashland Hills Inn and am in the process of getting what tickets are available for those members who want to see some plays, etc. While we don't have the agenda for the meeting set yet, I would like to ask that you consider putting together a tour for the Council Members of some new homes - similar to the tour you took Don Godard and Bob Duncan on last summer. Every time I think of that trip I think of the delightful meal we had at the Backyard Barbecue. I'll be in touch with you as we get nearer the date of the meeting - if there is anyone else I should contact, please let me know. We will be doing the usual press release on the meeting to the local media, but I'm sure you know of others who will be interested. We are all looking forward to this meeting - any chance to go to Ashland is a most welcome opportunity. Sincerely, ~~~r Assistant'to Council Members cc: Susan Reid '." '. -. -..-------.. ---- ..~--~---- - .. . --------- - -~- ~emnrandum April 2, 1987 ~ · trrn: Brian L. Almquist, City Administrator ~rn~:J Allen A. Alsing, Director of Public Works ~~~ Recommendation from the Traffic Safety Commission The Ashland Traffic Safety Commission at its meeting of March 25, 1987, recommended to the City Council that parking be prohibited on the south side of Glenwood Drive from Beach Street to a point 437 feet easterly from Beach Street. This problem originally came to the Traffic Commission from a property owner. The decision, however, took into consideration testimony from Fire Chief King and Police Office Given, which pointed out that vehicles parked on both sides of this street section could preclude access by emergency vehicles. Would you please forward this to the City Council for its consideration? ~ y 2Iemoraudum April 3, 1987 ~ · m~ Mayor and City Council ~ W ~ C'lfOrn:" Al Alsing, Dir. of Public Works ~~~ Recommendation from Airport Commission The City Council has determined that the Ashland Municipal Airport should eventually become self-supporting. This position has also been noted in the adopted Airport Master Plan. It has been determined that in order to become self sufficient it will be necessary for the City to own the hangars and other income-producing structures on the airport property. The present lease, which expires on August 8, 1987, includes an option to purchase improvements (excerpt from lease attached). It does re- quire, however, that if the option is exercised the Lessee shall be notified 90 days prior to expiration of the lease. This means that if the Council determines that it would be in the best interest of the City to make the purchase, it will be necessary to notify the Lessee by May 8, 1987. An appraisal has been made of the value of the buildings and an esti- mate of rental income which can be expected. Finance Director Bob Nelson has reviewed this information and has determined that purchase would be financially feasible. The opportunity for purchase has come only because the lease is about to expire and such an opportunity might not come for many years if the lease is renewed. In light of the above, the Airport Commission at its meeting of April 1, 1987, voted unaminously to recommend to the City Council that the Lessee be notified that the City intends to exercise its option to purchase, and that negotiations begin to determine prices and terms. Additional information: The purchase would include the 60 ft. x 100 ft. maintenance hangar and two - ten unit hangars. Purchase would not include the recently constructed ten unit hangar near the CAP building, which is still under a lease which does not expire for a number of years. . " I '7 (p 7 _~ " .n____'__..___.___......_ ----.. , , Ii . .~~.::,~~;I."t~~;~{;,~!i<:?,0f!:i,+'t:l!\;i:;f;f ;':i~t,f~~~,;, '.J]{', ~:=,i,.. .. "ii _~'. .-'-' r I' r In the event the Lessee elects not to construct structures to ",:'~-;e aircr3.ft as provided in Section 3, Subsection I, it' is.. "Jtc."d that any third person may construct a hangar to house, ,'In airplane ohTIed by him 60 days after requesting the Lessee to c,,:>:isLr1Jct a hangar. The construction pl~ns ffi'L:st be approved ~y t~l~ ~eEsor as hereto Drovided in Section 3, Subsection 1 . _2' ;.~, '3 1 OC ~!. ; on or- any 's-'l"n' s',.rur...1.u.....es "'us~ be ~-..'....ro.v~d by ...u ....~ _ ~....\__ j ~ t,- l.. _l....t... J,' l.. '_:::;;:_._ L ....~:l~ !..'2~isce. '~;:'l' [(~~ r:.~.o ?t~RC::.i\SE IM:;;(JVE>!E~TS .. -_..._------~- --- .'.~ ~ :':~or is hSl'sd:y gr.::!"~t2d .;n o?t..ion to i::urchase any or the .: l '.,; ;,';;(:s::.'t.s co:"! st:cJ.c-::2d ~y t:-~e -L>,=~: :;\=e. l.lnder the tertilS end ~~~Ji3io~s hereof which option shall be exercised by the Lessor at ;:~"; ,:;nd of the term of lease. Notice thereof shall be c:~li'"",~red to the Lessee not less tha.n 90 days prior to the" "'1d of "-he term of this lease. In the event this lease is t., c-:ninated for any cause prior to the end of 'the term thereof, ~0tice of exercising said option to purchase shall be delivered to the Lessee '.,ithin 30 days after termination and payment ;0r said il7\?rovements shall be made within 60 days after de- l~~~ry of the aforementioned notice. :n the event the foregoing option is exercised, the purchase ~rice shall be eaual to the fair market value of the imorove- ~-~ts. In the e~Ent there is a dis?ute to the fair market ,;,.,1 ue thereof, the !:latter shall be submitted to three quali- ~i.~d.3?praisers to act as a board of arbitrators, one :.~~.~c~ed by each ?arty and the third by the first t~o arbi- t-~t0rs. 7he decision as to the fair market value ,of said ~'.:....:,~~;::r-ty 13.S detemined by said oc.-~rd of a:cbitrato:cs shall be ,",:;;-.:, ~...:c:!:ed final.. . t 5 . . ~. ,.. t. '_c: March 23, 1987 .. . To: Al Alsing, Director of Public Works ~'~' From: ~WRobert D. Nelson, Direc~or of Finance Subject: POTENTIAL GROSS INCOME FROM AIRPORT LEASES Pursuant to your request, an analysis of acquisition proposal has been prepared. Following are the assumptions: 1. Purchase price (per your a. Maintenance building the airport building estimate) : $ 45,000 Total 36,000 44,000 $125,000 b. Hangar c. Hangar 2. Annual lease rental income (per your estimate), payable monthly. a. Maintenance building $ 6,000 b. Hangar 11 , 160 c. Hangar 10,800 Total $ 27,960 3. Annual maintenance cost (agreed estimate} $1,200 4. Annual fine & extended coverage insurance premium (my estimate) $ 150 5. Interest rate for borrowing for 10 years 7.2% A ro"ection of income and ex ense reveals that the buildin s would be tree and c ear and the oan re ai be ore the en of the sixth year. From t at point torwar , annua lncome ot a out $2~,000 could be anticipated. Our independent auditor has no objection to financing this acquisi- tion by either (1) running a temporary deficit in the Capital Improvements Fund, or (2) interfund borrowing. -n,;~f''' L., llJ " e j ~ + I ,;. ~'o'" <, "~lt y \ ~ r -e I.1.L ~~ I ..... ,.-.. v' [: ~ie" t~ \ L~ "' ~; I ~< ,~ \..A. v.. Jc? \ L..U~HJ '3 a '. .-::: -------- !,..-.._- ~ .... . 'ffi 0: ~tritnraudum Brian L. Almquist, City Administrator Jlfrom: Robert D. Nelson, Director of Finance ~ubjtd: COUNCIL PUBLIC HEARING -- 87/88 BUDGET Please include the following item of the April 7 Council agenda: "Set public hearing for 87/88 Budget at 7:30 p.m. on May 26; and authorize publication of legal notice thereof." (Ref: ORS 294.421). Respectfully submitted, ROber~::son Director of Finance RDN/jr .__.':'':':_:~.::::'.''::::7 ::-.:-:~. ~emnrandum March 30, 1987 . '<ir 0: Brian L. Almquist, City Administrator ~rOnn:~obert D. Nelson, Director of Finance 'ubjert: MONTHLY FINANCIAL COMMENTARY--FEBRUARY 28, 1987 Electric Utility The budgeted $1,047,000 July 1 fund balance for the Electric Utility still appears to be reasonable, even though February sales revenues were a little disappointing. Fortunately, expenditures trends also were somewhat less than expected. Water Quality Both Water Quality divisions are operating satisfactorily, in relation to the targeted July 1 fund balance. - General Fund Two methods are utilized in forecasting General Fund trends. Both methods indicate trends toward the $214,000 estimated for July 1, 1987. Revenue Sharing A major lawsuit has been filed against the Federal Government, which could result in additional Revenue Sharing dollars to cities. Also, there are some bills before Congress to renew Revenue Sharing in some form. These possibilities do not justify any changes in financial plans at this time. Hospital Fund Febr'uary was a "down" month insofar as the Hospital was concerned. This was due to the short month (28 days), a $35,000 liability insurance premium payment, large payments for materials & services, Medicare adjustments, and a planned Federal slowdown on Medicare payments (going from a is-day to a 30-day turnaround). The Medicare problems will become increasingly troublesome to virtually all American health care providers. Ashland Community is giving high priority to Medicare-related matters, and is having some successes. , t. cc: . Hon. Mayor & City Council Nan Franklin, City Recorder Tom Mack, Hospital CEO - ----...--.-.-...-.. , . EAGLE POINT -CHIROPRACTIC CLINIC RALPH E, WEHINGER. D,C,. F,I.C,C, March 17, 1987 .Mr. Mr. Steve Jannusch Associate Planner City of Ashland City Hall Ashland, OR 97520 Dear Mr. Jannusch: Enclosed please find a copy of the draft proposal for historic preservation funding for local districts. As previously mentioned, please place me on your agenda for the next historic committee meeting in your area. Very Truly. Yours, ?~ Dr. R.E. Wehinger REW/jg Enclosure cc: Gordon Medaris, Mayor, City of Ashland Jerry Lausman, Mayor, City of Medford Laree Linder, Mayor, City of Eagle Point Royal B. DeLand, Mayor, City of Rogue River Stewart McCollom, Jackson County Commissioner Sam Wagner, Executive Director, Southern Oregon Historical Society '04 ROYAL AVENUE, NORTH P,O, BOX SB7 EAGLE POINT. OREGON 97S24-0SB7 TELEPHONE (503) 826-6800 . The desire f.'r greater control and invplvement for historical preservation is recognized by a diversity of electea officials throughout Jackson County. l' . The recent request by Jackson County Board of Commissioners of Southern Oregon Historical Society to develop, a plan for return to tax revenue for local historic usage is evidence of this desire. A return of revenues program should not cause distruction of 50HS. Rather, by stimulating historic preservation within local outlying communites an eventual growth and strengthening of SOHS will follow. A proposal for change within the SOHS funding system is presented for your consideration. This system is based upon the assumption that when systems serve the people, people support the systems. When a system fails to serve the people the public support decreases. Ultimately the system will be modified or discarded. This proposal is one of system modification for the purpose of serving more people within Jackson County. SOHS has grown to be perceived as a prominent force for historical preservation. This view is held not only within Jackson County, but throughout the State of Oregon and beyond. The society's ,development of administative expertise, research Iibrari.es, archives, , , collections, photographic services, publications, educational programs, and other areas must be sustained. SOHS can clearly serve as the major historical preservation body for Southern Oregon. The idea that SOHS can select, fund, and implement historic preservation projects throughout the entire county is widely debated. A modification of the current system to allow for greater local involvement in selecting and implementing historic programs within outlying communities, by the residents within these communities, will be the focus of this system modification recommendation. The model that will be developed in this request will follow a similar parallel to the Oregon Historical Society affiliate model. The Oregon Historical Society has, in place, a set of standards that historical preservation groups must follow to be an eligible affiliate. '.- - -_....:::.=.=:::.:-~-~:.-:.~:-.__. Page Two .1 The Oregon Historical Society will provide certain services upon request of the affiliate. An extrapolation of this simple system with changes appropriate to the Southern Oregon experience can be applied here. . The SOHS should develop the working criteria for affiliate historical preservation organizations. An organization within the county working with and through the SOHS's administrative control, guidance and direction could then be eligible for receipt of historic preservation funds from the tax generated revenue base. To control the number and geographical distribution of an affiliate network, the use of existing tax base boundries as delineated by school districts could be used. By using the existing appraised values within the already established school districts . an, existing method for accounting of return of tax revenue can be used rather than crea'ting an additional level of. administrative bureaucracy. A simple percentile redistribution to those affiliate historical preservation organizations within the "historical districts" will allow for the local control desired. ASHLAND MEDFORD S.O.H.S. Affi liate Hi~toric Districts' I CENTRAL POINT BUTTE FALLS I PHOENIX/T ALENT ROGUE RIVER PROSPECT PINEHURST APPLEGATE EAGLE POINT If for demonstration 20% return is used for calculation and the Eagle Point School District is used for affiliate historical district, the following will yield a model example. School District t!9 tax revenue will yield approximately $105,000.00 for historical preservation durring the fiscal year 1986-1987. As a Southern Oregon Historical Society affiliate the Upper Rogue (j.e., district 9 service area) historic preservation district . under the control and direction of SOHS would be eligible for approximately $21,000.00 in redistribution funds during the fiscal year 1986-1987 for local historic pre~,ervation . __ :.:::.:...:::=--.:.:._____=- _-_ :-:-...:...._..__h. Page Three programs. These projects would be selected by the people in the district through a local historic preservation board. Implementation would be under the council and advise of the SOHS. To assure this model will not yield multiple new bureaucracies a condition that funds are to be used excusively for preservation programs or education. not administration can be made. The. administration of the historic district should be by local community volunteers with paid adminstrative expertise available through SOHS staff. It is obvious that the main detriment to this proposal is an immediate decrease of funds for the SOHS. However, the stimulus within Jackson County for historic preservation programs throughout the entire county via the affiliate historic districts should more than offset this negative aspect. The level of discontent over lack of control of tax revenue expendi ture, should be significantly diminished with this new policy. The probability of significant membership increases within the SOHS may help to offset some of the financial hardships o'n SOHS. Certainly the ,community good will toward historical preservation is a significant factor that will enter into the political decision needed for this program to be implemented. This brief discription is not intended to be a comprehensive, detai led analysis of the pross and cons of this type of systems reformation. However, this can serve as a beginning point toward solving some very politicaly delicate and emotionally heated issues. ~rUIY Yours, Dr.~ REW/jg ___ ..:-. _a.____-=-::=..-==-.::-_- .!:..--::....__~_-. * 0 . CO . 01- ,.... ,.... ..... ..... N co '" ..... ..... N ..... 1-< ..... ..... N 0 ... '" CO .... 0 0 0 z. '" N ..... 0 .... ..... N '" CO '" a- ~V] 0 ... 0 ..... CO 0 0 .... ,.... N a- ::>I .... ..... CO ,.... N .... a- a- ..... '" ..... 1-' . . wO ,.... N ... N '" ... N '" '" '" ,.... CO '" ,.... CO 0 ... 0 ~vi .... ,.... ,.... CO * 0 N 01- 1-< .... CO ,.... N '" 0 ,.... a- N '" ..... Zl- ... '" CO '" CO a- ..... 0 '" N ..... ~!::! '" '" ,.... N 0 '" '" ... a- '" a- N CO 0 ... ..... ..... N CO N 0 ... ::>~ ...., ,.... ..... '" '" 0 ..... ... ... ... ... 1-1- . w!!! 0 CO CO ,.... ,.... '" ,.... ,.... ,.... 0 N CO N N N ,.... 0 ~O N W ::><11 Z<ll Ww >~ w< ~X ... a- CO a- CO CO '" '" a- ..... ... U< ,.... .... 0 '" N ... '" ... '" N CO '~I- N CO a- N -'" ... CO 0 ..... ,.... CO O::E .... N 0, ,.... '" CO N N ... .... ... '" ,a- '" ..... CO .... '" ... ,.... 0 N 1-0 . !!!~ ,.... '0 .... N ..... '" CO ..... ..... ..... N 0 ... ... 0 'N '" 0 IlL ,.... ... " ,.... ,.... 0 ,.... 'w ::> ...J 0 0 0 <I- 0 0 0 0 0 0 0 0 >U ... ... .... ... N N N .... ... a- ..... '" '" .... .... ,.... a-. N CO ...., 0 N 0- aJ M 0 ...: w~ '" ..... ... ,.... 0 '" '" <III- N ,.... .... '" ,.... .... ,.... CO a- N a- '" ..... 0 CO ... '" '" '" '" ,.... a- <11<11 w- '" .... ... 0 ,.... ,.... ... a- CO CO CO <110 ~ '" ..... ,.... .... N ,.... N N N 0 <IIZ ..... '" ... '" N 0 <- ,.... . ... .. <: .. ~ <: L. W III .. '(5 Cl> .!!! I-UI- 1-. Cl> <: > .. '(5 0- <-U .... "tl '" .. ~ III .. <II -~- X "tl L. III 0- IL U L. <: :J tlO III Cl> ...J ...JO~ <: 0 ..!l! ..c: ~ ~ L. Cl> Q) C. <( -1-1- 8 ..... .. :J "tl Q) .. '" I- IL<II<II ..c: C. tlO <: tlO .. 0 IL__ ..c: Q) '" <: C. III Q) 0 :J .... 0 <IO a. ::E < 0- < W U ~ co 0- l- .' "~--- .__.,~_...-_.._-_._-_._,-_._._...!..:..:"--- ..-,.----.-....-,.-.... . Jackson County " , , : -,19a6 ~ 1987 Assessed Values $<1;008,995;270. dAY) . .~ 1,002,248.84 - Historic Tax Total (HT) n. 200,449.77 ,-Rettlrn to Districts (RDl '. '.801,799.09 - . . . i ..J ,_1"' $229,681,830: - AV . ,3S ROGUE RIVER 57,420.46 - HT 11,484.09 -, R 45,936.37 -SOH 6 514,514,220. - A V CENTRAL POINT 128,628.56 - HT 25J25.71 - RD 101, ~ 5 - SOHS 6 3S APPLEGATE > f-O~ <( IC::'" , , ON 0 to"'.... N N co . ..- . ...., " .... 0 to. Lf"... N ..- to. "!. E .... ......-'" ..- ..., '" . S49c' PHOENIX 4 TALENT MEDFORD . $1,763,713,540. - AV 440,928.39 - HT 88,185.68 - RD 352,742.(1 - SOH '" I >f-OO <(IC::'" o , , I "'ITM,...... ..-........ o . . . "'ITN\OU"'l U"'lMNO ..\0 M t"l"'l ~~o,...... Ltl 0 NCO ."- '" ,Sf , '" i ,- ;- ~ -'- . -- $28:,125,090. -A V , 7,031.27 - HT 1.406.25 - RD S9 ,5,625.02- SO s. , PROSPECT, . . . 9" 9 BUTTE FALLS 91 $28,590,340. - A V 7,147.59 - HT 1,429.52 - RD 5,718.07 - SOHS $421,537,920. - AV 105,384.48 - HT 21,076-90 - Rb 9 EAGLE POINT 84,307.58 - SOHS S ASHLAND $574,036,330. ~ AV: 143,509.08 - HT 28,701.81 - RD 114,807.27 - SOSh ",94 : '1; , , piNEHUR~ '1-00 'Ic::", Sf I 1'1 ~ C'N""" . '.' .0 LQU"'lo. Ltl N '0 CX)..,....~...... ...-:.:._____._~_.._____ . O_~IJ"\~. ~-:N~--' N'- , '.. t:;:l . They'll be in the budget . /. , '/ .;f'J.A-(.,C-? LL- -1-,2-57 SOHS to help small societies By KAREN MERRILL Mail Tribune Staff Writer Heeding the cry of smaller histori- cal societies. Southern Or-egon His- torical Society trustees have voted to include them at hudget time, The trustees adopted ~ policy Tuesday that calls for a representa- tive of each legally constituted Jack- son County historical organization, affiliated with the Oregon Historical Society, to serve on the SOHS budget - committee. . Two historical societies, Eagle Point and Woodville Museum in Rogue River, have become affiliated with the Oregon Historical Society in the past year and a third, Gold Hill, is applying for affiliation, SOHS has completed its budget for the 1987-88 fiscal year, Ragland said the affiliates will be included on the budget committee beginning next year. Rogue River has sent the county a request for $10,000 from the histori- cal fund to support its operations during the 1987-88 fiscal year, Rag, land called the request reasonable, but said he didn't know if SOHS will be able to help next year, The Southern Oregon Historical Society is financed by a county-wide property tax levy, Approved by voters in 1948, the levy of 24 cents per $1,000 is distributed by the county to historical societies that are alliliated with the Oregon Historical Society, In a related matter. trustee Isabel Sickels said society lawyer Gene Pi- azza thinks that the historical fund could be used to pay for a new foun- dation for the Antelope Creek Bridge, The Eagle Point Historical Society wants to move the covered bridge to Little Butte Creek to be used as a walkway for school chil- dren, , The Eagle Point society has esti- mated it will cost more than $lOO,OOO to relocate the bridge and build cement approaches to span- the section of the creek the covered bridge doesn't cover. SOHS has allo- cated $20.000 to move the bridge, but trustees had felt concrete work wasn't an appropriate expenditure of the historical fund. In other business, the society: - Hired Nan Hannon as curator of the Swedenburg House Museum, Hannon was original curator, but re- signed in 1986 because of a personal- ity conflict with Nick Clark, then ex- ecutive director of the historical society. - Forwarded to the County Com- missioners a recommendation that they post No Trespassing signs at Fort Lane and that they apply to place the fort on the National Regis- ter of Historic Places. -Agreed to spend $5,640 for re- pairs to the hay barn at The Willows, The barn was severely damaged dur- ing a windstorm in March. -Set an executive session for April 7 to discuss the search for an executive director. The search com- mittee has narrowed the field to five finalists, one each from the states of Oregon, Alaska, Virginia', New Jer- sey, and Minnesota. - .01 . ORDINANCE NO. AN ORDINANCE AMENDING SECTION 13.~6.030 OF THE ASHLAND MUNICIPAL CODE InTH RESPECT TO PLANTING AND REMOVAL OF TREES IN PUBLIC RIGHTS- OF-WAY. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION!. Section 3 of Ordinances No. 1968 and Section 13.16.030 of the Ashland ~1unicipal Code shall be amended to read as follows: "13.16.030. Perniissionto Plant or Relllove. No trees shall hereafter be planted 1n or removed from any parking strip or other public place in the City until a permit therefore has been issued by the City Administrator. Applicants for a removal permit may be required to replace the tree or trees being removed with a tree or trees of comparable value. If the tree is determined to be dead or dying, then the replacement need be no larger than the minimum hereinafter described. The replacement tree(s) shall be of a size specified in the permit and no smaller than eight feet in height and/or one inch in caliper; 12 inches above root crown; and appropriate species as listed on the Recommended Street Tree List; and planted in a suitable location." The foregoing ordinance was first read on the 1987, and duly PASSED and ADOPTED on the 17th day of March, day of April, 1987. Nan E. Franklin Ci ty Recorde r SIGNED and APPROVED this day of April , 1987 L. Gordon Medaris Mayor . -- '--,.-. .'-=-~ :"~':::.-'-'.,;:::' :::.:.......'~/....:. '. - ". .~. ._'0-.....,,_ -.' "~' .-".. ,,, - . ., -~---.- ----.-.. i RESOLUTION NO. . A RESOLUTION EXTENDING ORDINANCE NO. 2377, EXCEPT THAT PORTION RELATING TO THE RESTRICTION OF EMPLOYEE AND EMPLOYER PARKING WITHIN THE DOWNTOWN DISTRICT. WHEREAS, Ordinance No. 2377 was to officially terminate on September 30, 1986 unless extended by Resolution of the City Council; and WHEREAS, parking lot improvements have been completed under the Ban- croft Act with debt service to be derived from downtown park- ing assessments and an increase in fines pursuant to said ordinance; and WHEREAS, there is a need to continue said assessments and parking fines in order to meet the bond debt service payments. NOW THEREFORE, BE IT RESOLVED AS FOLLOWS: SECTION 1. Ordinance No. 2377 shall be extended until the bonds for the improvement of the Water Street parking lot are retired, except that portion of Section 11.30.020 relating to an employee and employer parking ban within the downtown district. SECTION 2. An independent evaluation shall be made of the effective- ness and-continued application of the employee/employer parking restrictions. Said evaluation shall be carried out in cooperation with the Ashland Chamber of Commerce, and shall be presented to the City Council by May 1, 1987. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of. Ashland on the day of , 1987. Q Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1987. L. Gordon Medaris Mayor , . RESOLUTION NO. 87- A RESOLUTION AUTHORIZING THE EXECUTION OF LOCAL AGENCY AGREEMENT NO. 9114 FOR RECONSTRUCTION OF HERSEY STREET UNDER F.A.U.S. PROGRAM. WHEREAS, the City of Ashland and State of Oregon propose to recon- structHersey Street from N. Main Street to Water Street with curb, gutter and paving under the F.A.U.S. program; and WHEREAS, a cooperative agreement has been prepared authorizing the project and it is the desire of the City to enter into the agreement. NOW THEREFORE, BE IT RESOLVED BY the City of Ashland, Oregon, as follows: SECTION 1. Local. Agency Agreement 9114 is hereby approved in all respects. SECTION 2. directed-to Attorney to The Mayor and City Recorder are hereby authorized sign the agreement on behalf of the City, and the attest to its legal sufficiency. and City The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of , 1987. Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1987. L. Gordon Medaris Mayor . ~:""'''' . " ". r.\. -.. --.---- --~ .-. --~~. - -~.... -. '. '. . .? Approved: OSHD Staff EDM:bkb 3/13/87 Misc. Contracts & Agreements No. 9114 LOCAL AGENCY AGREEMENT FEOERAL-AID URBAN PROJECT THIS AGREEMENT is made !nd entered into by and between the State of Oregon, acting by and through its Oepartment of Transportation, Highway Division, hereinafter referred to as "State"; and the Uty of Ashland, acting by and through its Elected Officials, hereinafter referred to as ','Agency". 1. By the authority granted in ORS 366.770 and 366.775, the State may ente~ into cooperative agreements with ,the counties and cities for the performance of work on certain types of improvement projects with the allocation of costs on terms and conditions mutually agreeable to the con- tracting parties. Local matching shares of the project costs are based on the current working agreements with the Association of Oregon Counties and the League of Oregon Cjties. This project will be financed at 88 percent Federal, with Agency and State each providing 6 percent match. 2. Under such authority, the State and the Agency plan and propose to reconstruct a 0.4 mile segment of Hersey Street (N. Main-Water Street) that will include a curbed section with two travel lanes, parking on south side and on street bike lanes on both sides, hereinafter referred to as "project". ,The location of the project is approximately as shown on the sketch map attached hereto, marked Exhibit A, and by this reference made a part hereof. The project shall be conducted as a part of the Federal-Aid Urban Program under Title 23, United States Code, and the Oregon Action Plan. 3. The Special and Standard Provisions attached hereto, marked Attachments 1 and 2, respectively, are by this reference made a part hereof. The Standard Provisions apply to all federal-aid projects and may be modified only by the Special Provisions. The parties hereto mutually agree to the terms and conditions set forth in Attachments 1 and 2. 4. Agency shall adopt an ordinace or resolution authorizing its designated City Officials to enter into and execute this agreement, and the same shall be attached hereto and become a part hereof. i ;4 .'- ,~,;., .."."....._~';".; , " ' Ii , . ~ -:..:. :.:===-: .:~'::~---~~"-:::-: , . .1 " IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the day and year hereinafter written. This project was approved by the State Highway Engineer on February 23, 1987, under delegated authority from the Oregon Transportation Commission. The Oregon Transportation Commission, by a duly adopted delegation order, authorized the State Highway Engineer to sign this agreement for and on behalf of the Commission. Said authority is set forth in the Minutes of the Oregon Transportation Commission. - All except SPECIAL PROVISIONS, approved as to legal sufficiency on September I, 1983 by Jack L. Sollis, Chief Counsel. By ReglOn Englneer STATE OF OREGON, by and through its Oepartment of Transportation, Highway Division APPROVAL RECOMMENDED By State Hlghway Englneer Date APPROVED AS TO LEGAL SUFFICIENCY By CITY OF ASHLAND, by and through its Elected Officials By City Mana ger City Attorney By City Recorder Date -2- ,. i " . .~ ~. - _". 0.-. ~_. '. '. '..-,"" '," . ;;':1.' '~'.''''''~",-_..~. . .,..'-- ........: ,. ~ .. r-' ";' . ' -_---..-=-_:=-~~=-~.c._-=_ ___ ^ ,. .../ ATTACHMENT NO. 1 SPECIAL PROVISIONS 1. Agency shall, at their own expense, conduct the necessary field surveys, environmental studies, traffic investigations, foundation explorations and hydraulic studies, identify and obtain all required permits, and perform all preliminary engineering and design work required to produce final plans, preliminary/final specifications and cost estimates. 2. Agency shall, at their own expense and upon award of a construction contract, furnish all construction engineering, field testing of materials, technical inspection and project manager services for administration of the contract. The State shall obtain "Record Samples. at specified intervals for testing in the State Materials Laboratory in Salem. 3. Agency shall, in conformance with requirements of the Oregon Action Plan, appoint and direct the activities of a Citizen's Advisory Committee and Technical Advisory Committee, conduct any required public hearings and recommend the preferred alternative; 4. All work performed by State shall be Federal Aid participation. Misc. Contracts & Agreements No. 9114 Date: 3-13-87 . _.:~ _!-- -.- . ~ --- ....co<_ ~~ / ,. ~{~ } ~ ~'A ~,' f":: ~ ,=-~- ""-r;~ ~~~:. ' I."@~ PROPOSED 'ii -:":i:ll~' - ;~Ib. PROJECT ..- ...... I ~/ .I fl _.ail:~ ~ ... 'Ito I ;;1\1 ~~=~~'I -<:: A.o, l~-_. !:'s cn ",. =-:~f :'~ ~..~ J' ====:V,I,_- .' . 't- =.!!!., , '''!- " ,~ t, t' - .--;;:;e:; . J'~;;:'nOr.1""--l lr ~ .\ v--: 'I' 1d;; .fI,~-:::! iF' ~, \ ~ 'I (i /='... ~ '1\ "'Ill ~,_.." ,.'.i \ :~.:::. _IJ =::J ~ \ 1 \11 ,:i .'~;"::;"I I ,to ... (~~.:; <=--===--a/ ~ =::: I I, '," i, + ';<~",,' .. ,'~ ~~-"-'-'" , ~ \ ' I I .::' .\:1 'Cd' !!,'C .~/' F ~iJ '_ ~'-, y , l;;i i~ Ii Ii' .:;;, ~ :,...,ar-:......? :~__. / '\j'" fll C.....,;. _~,.v~ 1o.T" ''; rot!.....>coo~''''.,.../( :'\ ~~ '-__ I \1 ,........ I, ,.,(,;3890' ,. ...:.::.:: ~lr~~~'O"i'"":1l - \..~ I" ~-- t ~;" .,~ i "" /7 .L~~~...{; 0.....0 Oi'I \,..'u__;;\~ ...,: f,t..,. \.C" "'-. I ~SOOo ~~i : ~~IL : ~\{1" ~ -'u ~ 11 .""" \"0 -0-"'1--:"11:1 5"11 I .. ~ ..=-I':- ~-~V' wU..!.II'. II ..~- ~< J.~t.:S...... ..";, f s....I.. ='1 i I I: I~ ~~ I .G.~Io~~'~_ "\- -~,~"'~~~'-. -i,,~ "'t:~$" ;/ fb ...~' ~ I .I \1 1"1 \~. ;'~i irr'~<,. < ,~_ l '1: '~~'f/" .....' 'AU 3920 > \.. : l'rJ-~"'" ~ ~'''\T.~'~{>''''''''1.l'i/~^.~ y \..~ '?'\ ' ;!Jr-7I'~" ' "~'i. 'f;'Y ;,~~. < '. '''~ ,',' ;=- ILl I ;--::.::::~ I <<~~1,;~);,'~i::;;"'~j~' ': i j ;il 7" , ) 0; ~ ")~2A""; " ,~'~ I:.. :// ..1/r--.;:;:;;~ :~ I II /1' I; ~~;t4t ~;.- .... I, II ;,"u it';,~ ./;r-;;II I : .' '. ! /.,.., ~ " ~WI II li~ < I I /,! ft~/t"!f'- ,; .. '\ f-----.7,~~!I..;: ",-~ '" i: . ~ _. 7;. '1:i/-:.,~0i .' "', 'Ii i!<'i'~! .,, .~-=;"l ~'..~ · "'fl" ~'''. '." ..../~,..., , ., 'I .~:.----~ , ~~, '-n4I"aftII \', ~,. ~:=:; ;~'/~'~;~6~ . . f"~, ~I~.. ! ~ -Y'-~~~ i )' )1 ~\. ~ ! ; i~( ,'j- ,,,.....,.,,\ ~" :,<<-'~:', > l I ;,'1 '-..: , , "'-to'" I lil . .. / '/ I I . ....---.!! ~. ~ ," I ,. I I' ~ I -" I ~~~ 't,~. ,I "'I ( r( .~ I~\~':..."'('~ ~"'i;" ,;,1 1ii;;1 I ' i "0. ''';,~~'...,I \ II l\ ,-'it';,:;1 \&.!'II,.~~1j "_1-:":: r~on I:;' ,:;;i , " \\ ... ,I ; \1 , !.'" \ II:' '\:~ ,'~'; ~--ll" ~::D .. 11 ! -=:." '; I 11 ':,' // u, '1= t~..,: ~~-; c ::" .....u,~,l"I :I ~.~:~ Ii \ \ ~, I I' ,', f' -"""" i cJ I.......~ 'C;.tl' ~ j" .;.-;, i'i ~,., "" r 1 \\ ',,:. ,; :11 "" \' ~I:!'! t'"f '^'\... 'I. , . , . ,~ f,' It !' I I \\ p.\ f/.Ii ..;\ -\ .::~:~:.....!,~.r. "~.; _ ~& . . ~A~~ ; I )1 ",::; ).,[ i'\,\t ::!;~,., 'I'" ,FAU38n, ,6.2:.. I, '\ -' ,~~ ~:-:.: ,,"i \1 !j:: :::~. ;;:.. I: -~Ii'---:! ;, ,;:c ... "II t. ~.\':. ,,) ~"'O~.. '. ... " ,,,I, ,~ l! . "i' ,;".-. 'i\\l: 'I=-=- '" --"'-=-==::;=====j ='.......~,. .; J ,,{, lio, ,. ,: ......" ";,,' ~ !.: ';;1, ".....,., .. ,,/ . c':: t. -:::.~ .~~ 'f i .. ..._~..~&...& &0'1 : Ii ,I),' ",;.,-,,:;. ".' j=-" , :I ",:;? r: -,;".... :. ;,::. "., g, :,' t\' /~,l : _ ..I.... Sf ~ J ',' "',l~ "j." '--I ..; \\, '\ .,\ L :;":=:';, ~'&';&:;;;;'lIY'" !. .j Ii , I \ ( ~-\ ~~: r~\~....'-:-.!.J! /:ft\,,&,..~;~;:! :, 'o:,~":',_~":::: i ,~:) .:;~ :ill:.Tni~~*~~~:, ,'~~~~ , II /' ~ ;~.:.:. j:, ,o.u~~.~:!; &;;::~. ',--... 1 ..' /11 I /'- .llj -2~, ~ : ",,"'i!:- ..&O"O'O,,~ I .. "/1 t.... ....... !........... ---pi,' 'J I '-' ~.._...:';"i .",r': =. .~ ... :--:-.~ ----- ...........r..., // '/ \ " y I J '--,' ~; 'I /'" //;', ::. ,:.' ~" '. ri "':: )i. I 'I II ~ ",1 - S' . I. l'rjooouC7 11./ k,~ ~.~ ~,~C_>_..., !;' 'J ii, H!' '=',,,,r ,/"" ~ 0. II =-- __:'-'_..Le~:.'1 '\ \ ~"'~I. Sf _o.IJf?T:-.~i -:-~,.(1 0" -... CItOWSON tau. II .,. i- II: i'~' """ " r g" 1; c:~ ,~ ~/,---~;. I, \',...\:~: :~~'c ~!! ji t; ........!." (' ~.-'. r'! ",,:-Oy 'LI.. // ~'I :~I' ~':'~!~.!JI t! -- ~ 11 d=;fl~ ff (~11V ,/l ,/~.( I ,_ ~ ""-_ ...--' --.,.~~"~~- R'''''RI1'~'IlIn''i--.-'Il''.-V'---''",....! "~ ~,~ 'It I~ ~ ,'" ' ~ _ ---/ /" ~::~, I EXHIBIT A I~,:,'~:",,- r~) A" ~ "uq. ~ - --' ,..-'::::..__,__:::::~~c,:::= / / ,,/ / / / I / ::~ '~ ' ., :1 \ \ ..~. '- ..,,, ..~ FAS A374 . , , I ui~ "';"Ti". ) ., f I' RESOLUTION NO. A RESOLUTION DECLARING THE CANVASS OF THE VOTE AT THE SPECIAL ELCTION - HELD IN AND FOR THE CITY OF ASHLAND, OREGON ON MARCH 31, 1987. WHEREAS, the City Council of the City of Ashland met on the day of April, 1987, at the civic Center of said City and proceeded to canvass the vote cast at the Special Election held in and for. the said City of Ashland on the 31st day of March, 1987, and WHEREAS, the said Council has canvassed the said vote and has determined the number of votes for the one measure as follows: MEASURE NO. 51 Referendum pertaining to the increase in the transient occupancy tax. 1865 1345 Yes No votes votes NOW, THEREFORE, be it resolved by the City Council of the City of Ashland as follows: SECTION 1. Measure No. 51, which referred the increase in the transient occupancy tax to the voters of the City, is hereby declared to have passed. The foregoing Resolution was read and adopted at the regular meeting of the City of Ashland Council on the ____,day of April, 1987. Dated this ____ day of April, 1987. APPROVED: MAYOR ATTEST: CITY RECORDER -1- Resolution No. RONALD L. SALTER ATTORNEY AT LAW 04 THIRD STREET ASHLAND, OREGON 97520 .' +. . - - - u_ _ ._.._~_*__..'_ __ ".. I I I I ! I I I I I I I I I I I I I I I I TOTAL G~,4-I.~") / ~{5'1/3'1'=> I ! ! I. certify th.. the YohH 'ecord.d on this oIlDstract cor_ l:;2i9: hi,. of County Clerk: r-... rKtfy $Ummariz. tho 'aRy of votel c:en .t the eledion ~ .....\ \ ;nd;~"d. 'h,1 l \~ ABSTRACT OF VOTES AT GENERAL AND ABSTRAct OF WTES AT PRIMARY ELECTIONS: SPECIAL ELECTIONS: S'p4r~te ~t!ets lOT DemOQ'ltic, Rapubliein. Nonpamwn. end oth.,. efIndidt.tft. Separate J.,etI for C41ndid,tn for City, Cowlty fonduding precinct) and St.t. offiCII. For .dditional instructions, ... ORS 249.410. IIIf x ~ ,- Offi~ --.... -"" ,- City of Ashland ~ j ~ ;! II ;! <>O:l>l <>:41 u..... u...... : ~ I : ~ ....1-< ......1-< ~ I g 5] 151 .270 1[;1/1 "'8''1 .;111;> I'll S:1.. ~/3 J~'I I;~ I /{)f;l n. I ",-, /'13 liD Nt 1.20/ I/,-~ 59 f IX? ! 1'1[' 1/01 5/ I I I I I I I "- JACKSON i u Eioodioto March 31, 1987 E '- / .. / p.,.. ~nO'N~"'"' Na__ . No.,,;~..et 1,7 2,9 3 I; I 6 10 8 11 ,12 I" 1'07 I I I Yom carl for Governor mIlS' be on ,operate pIIg' or pegOL For.dclitioMI instructions... ORS 2SO.810. x < ~ I I I I I I I I I I I I I ! I I --I -I- I I I I i I I I I I t I I I I I I I I .1 I I I I I I I I I i i I I I I I I I I - I I i I I I , I I I I I I I - l> CO ~ ~ .... ;: '" l> ~ m n 0 .... ~ 0 0 ~ ~ m < " 0 0 Z .... m ~ , . ~~;. 1.~1: it~ I L_ I I I I I I I I n ~ ~ o ......... .... ~P!= ~ !~J ;:: iH ~ ! :-o,.!" ~~E ,~t - ~:*:'" ~~~ ~ :' r i ~ ~ . ~. Dahl of Abstru;:l .,1./ -J'7 I.. ,.","", ..... I~ '';'' . . ,'., f:"~"~" ~.:.:' ','~"_':~... i- ....-..... ,,' ......-. ;,';. -:-:::,<.:;,:: ~..'. .':::~~';.., .,' '.' !lJt~%t~,~"; ;c.' ~ ::.~ - ., .:,. .. '. ", " .;..<.;;;;.i.:._. I~il~~~*; , , ....:.-~ .~ . ,- . .,.".- . :'.~:".~.~:._>" -. ~~~~~!~~'%tj:~;::;:f:{:";;:'~ f ~.- ,. '," !::".,-., ~;;~~;,ij,d;f2;[~&4~f,i:\j::i;~ ~~",,~'!;,':l~fi..~:.;.c;,~ _,:-~::..:'~'_ tj~~-?'::~~:~~~~':f.~~~:_'~:~:' :7: "::.~~~:.: :" ,'., f ~ .,-,: . f~:;,~~~j;:;,~~,.~~;, ~~~'-.\~i-7~~.'i~~.;." !.;;~}mH;~:~.:~~~:!;~::~r~;f./~~:t%'.-:~:: '-. , ._~- - -,- --- ~._-_..__!..__:_. , PROCLAMATION I, L. GORDON MEDARIS, Mayor of the City of Ashland, Oregon, do prOclaim that at the special election held in and for the City of Ashland, oregon on the 31st day of M~rch, 1987, there was submitted to the voters for their approval or rejection one measure, being No. 51, entitled, "Referendum of One Percent (1%) Increase in the Transient Occupancy Tax" is hereby declared to have passed. Dated as Ashland, Oregon this day of April, 1987. L. GORDON MEDARIS, Mayor -.-.------'-!...- - ._, . ASHLAND HISTORIC COMMISSION MINUTES April 1, 1987 CALL TO ORDER The meeting was called to order at 7:35 p.m. by Chairperson George Kramer. Members present were Maxine Colwell, Lorraine Whitten, Bob Edwards, George Kramer, Terry Grant and Jim Lewis, Associate Planner Steve Jannusch and Secretary Sonja Akerman. Members absent were Craig Hudson, Hal Cloer and Margaret Dode. APPROVAL OF MINUTES Grant moved and Whitten seconded to approve the minutes of the March 4, 1987 meeting. Motion passed unanimously. STAFF REPORTS PA #87-033 Expansion of Conditional Use Permit 295 Idaho Street Bruce and Margaret Halverson Jannusch presented the Staff Report, explaining the Halversons propose to expand the travelers' accommodations at the Romeo Inn from the existing four units to five units. It involves an addi- tion to the existing garage facility, which would be expanded to provide one additional parking stall inside with two additional stalls within the driveway access. The garage, which presently measures 12' x 20' will be widened an additional 15' to the east, creating a three foot wide passageway between the existing residence and the new addition. A second story will be added on to the garage to accommodate the additional unit. Existing architecture will match the proposed new construction in terms of siding, win- dows, color and roofing material. Jannusch stated that Staff perceives little appreciable impact on the adjacent uses by the expansion as requested. There has been no negative input received during the previous year's of operation. Staff is recommending approval to the Planning Commission. Bruce Halverson was present and added that he and his wife will be able to move their two cars to the garage to make two more parking spaces available. Grant moved and Edwards seconded to approve the application. Motion passed unanimously. PA #87-034 Conditional Use Permit, Site Review and Variance 112 Helman Street James Langhofer Jannusch explained the applicant proposes to convert the old concrete Swiss Metric building located at the corner of Central and Helman Streets into a veterinary clinic. The parcel is "L" shaped in configuration with an existing granite parking facility located on the western half of the parcel. Langhofer proposes to pave this area and provide access from Central and Helman Streets. The existing Helman Street driveway will be moved as a part of this application and the area within the park row will be filled with new landscaping and curbed. No new structures are proposed for this site, nor are there any plans at the present to repaint the building. The site improvements, Jannusch stated, will be signifi- cant. The applicant has been in contact with the neighbors to the north who will be most directly affected. Their request is that the existing hedge, which is low-growing, and subsequent landscap- ing remain no higher than it is at present so as to not obstruct their view of Mt. Ashland. Jannusch said Staff agreed and the recommendation to the Planning commission is for approval with this being one of the conditions. Jannusch further stated the noise factor will be low, as the ken- nels will be located near the interior walls. The odor and disposal systems will be the same methods as Ashland veterinary Hospital, where Langhofer currently practices. Kramer asked Langhofer, who was present in the audience, if he treated small animals only. Langhofer answered yes. Langhofer then explained the layout of the building and stated he would only employ a one or two person staff. Kramer and wbitten expressed concern over the amount of paving involved in the parking area and the number of spaces required. Jannusch stated a Variance is justified in this case, and that there are no clear cut guidelines for veterinary clinics so the guidelines for medical clinics were used, even though veterinary patients do not drive. Kramer questioned the feasibility of reduc- ing the number of parking spaces even more, then breaking up and adding additional landscaping with more screening. It was agreed by the Commission this proposal will be a great improvement to the site. Grant moved to approve the proposal. Discussion ensued and the motion was amended to include the recommendation to the Planning Commission that a reduction in the required parking be ,allowed to enable the creation of additional landscaping to breakup the asphalt. Edwards seconded the motion and it passed unanimously. PA #87-036 Minor Land Partition Almond Street Paul and Colleen Toland Jannusch explained the applicants propose to split the subject lot. It is a routine application for land partition in which two lots would be created, both with access on Almond Street. One lot would become a "flag" lot and the applicant would be required to pave this access 12' in width. Whitten moved and Lewis seconded to approve this proposal. Motion passed unanimously. PA #87-040 Conditional Use Permit/Transfer of Ownership Guanajuato Way Judie Bunch This application involves transfer of ownership of the Saturday Marketplace. Jannusch stated the proposal consists of moving the Grower's Market and incorporating it with the arts and crafts along Guanajuato Way. Hours for the Grower's Market will be from 9:00 a.m. to 1:00 p.m. and the arts and crafts will be from 10:00 a.m. to 6:00 p.m. The open air market will be held on Saturdays, May 23 through September 26. Jannusch also informed the Commission the applicant is requesting two signs, one at each end of Guanajuato Way, in conjunction with Web-sters. He explained the banners, as used previously, are only approved for grand openings and should not be used weekly. The Marketplace would like to have permanent signs, such as on wood. The Historic Commission was in agreement to forward the application to the Planning Commission, as the proposal did not really affect its duties. Building Permit 132 North Main Bards Inn Jannusch presented plans to the Historic Commission regarding the addition and remodeling of the Bards Inn. He stated the Historic Commission had originally approved plans during tha May 7, 1986 meeting. Since that time, ownership has changed and the plans have been slightly revised. Jannusch said the plan is now to wrap everything with a mansard roof. The owners want to keep the option open to changing the color scheme to gray, with a light gray roof. The Historic Commission agreed it would recommend to either remove the mansard roof completely or at least NOT extend it. ~ NEW BUSINESS Dr. Ralph Wehinger presented a draft proposal for historic preser- vation funding for local districts. He briefly described how he got involved with this project and stated the Jackson County Board of Commissioners is in the process of appointing a committee and developing a plan for return to tax revenue for local historic usage. He sees this as an opportunity to change the current system of funding projects through the Southern Oregon Historic Society (SOHS) to include districts to get guaranteed revenue. Wehinger stated he has talked with most mayors in the County and has had verbal support, but is now seeking support from City Councils and Historic Commissions in the form of resolutions. He realizes the draft for his proposal will no doubt be revised many times before it is put in the final form. Wehinger is recommending greater local involvement in selecting and implement- ing historic programs within outlying communities by the residents within these communities. Each district would have an elected board to select and implement these programs, while still sustain- ing SOHS development of administrative expertise, research libraries, archives, collections, photographic services, publications, educa- tional programs, etc. The districts have not been defined, but Wehinger proposes the use of existing tax base boundaries as delineated by school districts. By using these boundaries, not only can an existing method for accounting be used, but also, the appraisal value is constantly being updated by the County Assessor's Office. The percentage of returned revenues to the districts has not been established; once it is, however, each district would be eligible for a set amount of funds during the year for local historic preservation programs. These programs would be selected by the elected board, and implementation would be under the council and advise of the SOHS. Wehinger affirmed the fact that the local districts would be affiliates of SOHS, which would still control the money and give final approval to project funding. Grant expressed concern that there are certain areas of the County that require more money and are more compelling than others. Edwards said he did not think the proposal was worthwhile and would like to hear the views of SOHS. Kramer stated SOHS is working toward looking at other areas than Jacksonville, as it has obligations to other districts as well, and Wehinger said SOHS has been directed by the Board of County Commissioners to redirect its efforts away from Jacksonville. This will create more stability and more public input. The:Board of Commissioners, he added, are already receiving requests from different areas for future money and it does not want to have to pick and choose projects, thereby fragmenting the communities. , " . Historic Commission members agreed the concept of creating the local districts is a good one, however, it would like more details and input from SOHS. Grant made a motion, stating the Historic Commission is supportive of the concept to provide greater local control over tax revenues available, however, it feels the mechanics and percentages should be studied in greater detail, and would request further input during the reappropriation process in the development of policies and guidelines to be used for the new structuring. Also, the Historic Commission supports the continued coordination and leader- ship of SOHS in the administration of the Countywide program. Edwards seconded the motion and it passed unanimously. Edwards then reported on the Historic Preservation Week Committee and the Annual Awards Committee. (Members see minutes enclosed in packet for April 1 meeting.) He also stated Cloer has reserved a meeting room at the Ashland Community Center on May 14 from 7:00 p.m. to 10:00 p.m. for a seminar with Kaye Atwood on researching information on homes. Kramer then read a letter concerning a regarding Certified Local Governments. attend the meeting, and Kramer assured could help pay travel and food costs. Commission at the next meeting. meeting in San Francisco Whitten volunteered to her the Historic Commission She will report to the Because the time was getting to be so late, other items under New Business and Old Business were postponed until the May meeting. ADJOURNMENT There being no further business, the meeting adjourned at 10:05 p.m. ~ v. ASHLAND HISTORIC COMMISSION MINUTES , March 4, 1987 CALL TO ORDER The meeting was called to order at 7:40 p.m. by Chairperson George Kramer. Members present were Jim Lewis, Lorraine Whitten, Craig Hudson, George Kramer, Margaret Dode, Terry Grant, Hal CLoer and Maxine Colwell. Bob Edwards was absent. A member from Staff was not present. Minutes were taken by Margaret Dode. APPROVAL OF MINUTES Cloer moved and Lewis seconded to approve the minutes of the Feb- ruary 4, 1987 meeting. Motion passed unanimously. STAFF REPORTS Site Review 105 Nob Hill Street Allen Drescher Rod Reid, representing Allen Drescher, presented the drawings for an addition to the residence located at 105 Nob Hill. He stated they will use double hung windows, the existing siding and the same type of shingles. Hudson moved to approve the plans and Whitten seconded. The motion passed unanimously. PA 87-005 Minor Partition 266 East Main Street Allen Drescher Kramer stated this is within the guidelines. Two to three parking spaces in the back are provided. Hudson moved to approve the partition and Whitten seconded. Motion passed unanimously. Ashland Historic Commission Minutes March 4, 1987 Page 2 ~ PA 87-025 Conditional Use Permit and Site Review 212 East Main Street Mark Antony Hotel Allen Drescher, representing the hotel's owner, proposed conversion of the hotel rooms in the rear wing and the tower to apartments. The side wing would remain a hotel. Drescher stated that two hotel rooms would become one, but the exterior would remain the same. There will be six parking spaces short, but some tenants may not have cars. Concern was expressed regarding window treatment. Drescher stated the Abners (owners) would be agreea,ble to uniform window treatment. Whitten moved to approve the application, but any exterior changes and window treatment would be referred back to the Historic Commission. Grant seconded and the motion passed unanimously. PA 87-029 Conditional Use Permit and Site Review 164 B Street Kaye Abbett Kramer stated the main house would be used as a traveler's accom- modation. Abbett stated she would occupy the rear bungalow. Three parking stalls are provided in the rear. There would not be any exterior change to the house other than possibly a small sign. Cloer moved and Hudson seconded to approve the application. Motion passed unanimously. PA 87-030 Site Review and variance South Side of East Main, adjacent to Ashland Senior High School Alan Sandler Sandler presented drawings of a proposed apartment building. Ship lap siding will be used and the aluminum sides on the windows will be covered with wood. Kramer stated that Staff was concerned regarding setbacks, but said it had been solved because during the survey, an extra 23 feet had been found. This extra footage belongs to the high school, but since it has no need for it, Sandler may use it for landscaping. Kramer voiced concern that the building may be too visible. Sandler stated he had plans to plant a birch forest. Cloer moved and Grant seconded to approve the application and it passed unanimously. Ashland Historic Commission Minutes March 4, 1987, Page 3 , PA 87-026 Outline Plan Approval 75 Wimer Street Don Greene,:, Applicant was not present. The proposal is to rehabilitate the existing structure and construct four duplexes. After a short discussion regarding the design, it was moved the Historic Commis- sion would approve the usage, but the applicant would have to return for a design review. Pacific Northwest Bell Mrs. Zelpha Hutton 59 6th Street Mrs. Hutton stated that she has circulated a petition to stop the construction of the antenna on top of the Pacific Northwest Bell building. In eight days, they have over 400 signatures. Hutton questioned whether there was a particular ordinance that defined what is in the Historic District. Kramer referred her to the Site Design and Use Guidelines. Whitten referred her to Marge O'Hara. Building permi t Scenic Drive near Grandview Kramer voiced concern regarding structure's impact from the view below. Grant stated the house was compatible with the neighborhood and signed the permit application. OLD BUSINESS Butler-Perozzi Marker. Kramer stated the Commission could fund the marker for the fountain. Grant stated the Fountain Committee should handle it with another representative from the Commission on the Committee. Whitten volunteered. Kramer stated if they needed money, we could help. Prioritization of Goals. Preservation Week and the annual awards would be handled by a committee comprised of Cloer, Colwell and Edwards. This committee will be responsible for the selection of the awards and press releases. This would strike #1 from the Goal prioritizing List. Cloer calculated each member's Goal prioritizing List. He stated if we did #5, then #7 would automatically be done. He also stated #4 and #6 were closely related. Kramer voiced concern that #4 would be difficult to do with volunteer labor. He felt if we would choose #4, it might not get done, but with #5, there would be money to complete #4. - , Ashland Historic Commission Minutes March 4, 1987, Page 4 , Lewis stated, a new sign ordinance would be easy to accomplish. Grant stated she wanted *9 to include how to research vintage homes, reference in the library rehabilitating an older home. Kramer urged choo?ing only two goals. Whitten favored choosing a sign ordinance and Certified Local Government (CLGl status. Kramer stated a new sign ordinance would be easy, but would bring a lot of people out of the woodwork. Grant expressed concern that the Siskiyou Overlay would be set aside and forgotten. Kramer will get CLG information to all members. This will be discussed at the next meeting. Railroad Centennial. 'Dode gave a report on the Railroad Centennial. OTHER BUSINESS Hudson would like someone between Band C Streets. the turret. from Planning to go by Third Street Someone is adding a lot of gingerbread to Grant mentioned that the Abe Lincoln statue was being dug up and questioned whether the Commission wished to help with the restora- tion. The Commission declined. ADJOURNMENT There being no further business, the meeting adjourned. ,"J J"'/;' i I J ~\ I , , ! \ .} ? ) l I \ '" \ 'j ~ / /-J ~ ) . ) '") ) ) I \. ""-,, > r \ \ ? ) \ ) ~\ . ,~, ./ M-- ~ 1..../_.....\.,./....-..-' --' ASHLAND TREE COMMISSION Minutes March 19, 1987 Preceeding the meeting, Mayor Medaris and the attending Tree Commis- sioners worked on an agenda for Arbor Week. It was decided the Mayor will read the proclamation on Friday, April 3rd at 3:00 p.m. The ceremony will take place on the Plaza and the Tree City USA flag will be raised at this time also. The Mayor also invited all the Tree Commission members to the City Council meeting on April 7th. Tim Keith, of the State Forestry Department, will pre- sent a Tree City USA award to the City at this meeting. -~ At 7:45 p.m., Chairperson Mike Cady called the meeting to order. Members attending included Al Behrsin, Mike Cady, Abert Lee and Donn Todt. Also in attendance was Sonja Akerman, liaison. Members absent included Serena Linde, Joe Vasilik, Tom Murphy and Charles Inman. The February 19, 1987 minutes were approved with one correction. Behrsin requested Cady's explanat ion of the procedure of the Tree Commission and the interaction with the Planning/Building Depart- ments regarding the Building Moving Ordinance be included. Cady had stated that once members are contacted about the proposed move, they walk the suggested route, take notes, make recommendat ions to Planning and Building and report to the Tree Commission. Todt stated he had been contacted by Planning to review the land- scape plan for the Breadboard Restaurant. Cady mentioned that Linde had discovered that if anyone has a parti- cular area of expert ise, a resume can be sent to the schools and that person will be used as a resource. Cady reported he had attended the City Council meeting where the "CO Street Project was approved by the Council. The plan was then to be sent to the Planning Department and Tree Commission with the understanding that if the property owners will buy the trees, the City will plant them. Akerman suggested that since the Planning Department was never involved with this project and is very busy with office work, it might be best if the Tree Commission contact the property owners. Cady agreed and stated the Tree Commission will write a letter to propose the idea to the property owners. The Arbor Week schedule was then discussed and the attached calendar of events was approved. There being no further business, the meeting adjourned at 9:15 p.m. , 'j , , .'.......-"\....--J " ARBOR WEEK CALENDAR OF EVENTS .. ,. April 5 - 11, 1987 , Keep A Great Thing Growing AMERICA TREE cm USA' ASH LAN D , ORE G 0 N FRIDAY, APRIL 3rd at 3:00 p.m. Proclamation by Mayor L. Gordon Medaris to commence Arbor Week in Ashland. Tree Commission member Michael Cady will speak on "Ashland' s Response to Arbor Week". The TREE CITY USA flag will be raised. LOCATION: Flagpole on the Plaza SATURDAY, APRIL 4th at 10:00 a.m. Tree pruning demonstration by Tree Commission member Abert Lee at SOSC. LOCATION: North of Suzanne Dorm, facing Siskiyou Boulevard (can park in lot behind Sneider Museum) SUNDAY, APRIL 5th, starting at 9:00 a.m. through 1:00 p.m. tours of the trees in Lithia Park. LOCATION: All tours will begin at the Plaza entrance to Lithia Park Hourly MONDAY THROUGH FRIDAY. APRIL 6th 10th. Student group tree walks through Lithia Park. For more information, contact the Ashland Parks and Recreation Department at 4B8-5340. LOCATION: Plaza entrance to Lithia Park MONDAY, APRIL 6th at 7:30 p.m. Lee will present slide shows on throughout the life of a tree. LOCATION: Ashland Senior Center Arborists Philip Frazee pruning techniques and and Abert tree care at 1699 Homes Avenue (Hunter Park) TUESDAY, APRIL 7th at 7:30 p.m. Tim Keith, Department, will present the City its award City USA at the City Council meeting. LOCATION: Council Chambers at 1175 East Main of the State Forestry for being named a Tree Street THURSDAY, APRIL 9th at 7: 30 p. m. Attent ion", will be presented. the Garden Club of America. LOCATION: Ashland Senior Center The slide show, "Trees That Merit This slide show was produced by at 1699 Homes Avenue (Hunter Park) ~ J' ASHLAND COMMUNITY HOSPITAL MINUTES OF THE BOARD OF DIRECTORS' MEETING . February 20, 1987 The Board of Directors of Ashland Community Hospital met at 12:30 p.m. on Friday, February 20, 1987, in the Conference Room of the Hospital. PRESENT: Those present were: Walt Hoffbuhr, presiding; Linda Jackson, Frank Bi Ilovits, Jerry Cooper, Dr. Jean Keevi I, Frances Wi ley, and Stephen Lunt, board-members; Dr. AI ien Johnson, medical staff representative; Pat Ackl in, city counci I liaison; Carolyn Johnson, publ ic information and project coordinator; Mike McGraw, CFO; Tom Mack, CEO; and Sharlene Stephens, executive secretary. Others present were: Dennis Perry, director of Radiology; Dr. Donald Ryan, staff radiologist; John Pekarsky and Dick Barry, Siemens representatives; Jim Folger, president of Northwest Healthcare Consulting; Beth Barnet, foundation president; and Lori Heaton, a SOSC student in need of attending a public meeting. ABS ENT: Those absent were: Doyle Greene 'and Mike Jewett, board members. CT PRESENTATION: Prior to this board meeting, a special CT presentation was given. Dennis Perry, di rector of Radiology, opene'd the presentation at II :38 a.m. by speaking briefly on the Siemens Company. He then turned the floor over to Dr. Donald Ryan, staff radiologist, who spoke on the hospital's Radiology depart- ment and the need for CT scanning in Ashland. John Pekarsky, a product specialist from Siemens, was then introduced. Pekarsky explained what CT scanning is and what its cl inical appl ications are. He stated that CT scanning (computerized tomography) used to be referred to as CT scanning. He showed slides describing the size and functions of the machine stating that CT is the modal ity of choice in many studies because of its speed. He stated that CT scanning is used as a screening device for MRI. CT has a definite niche and wi I I not be replaced by MRi. Trauma cases and pediatric work is done by CT. Most minute lesions are witnessed on CT not MRI. CT costs are one-half, and in some cases one-third of that of MRI. A typical MRI procedure costs in the $800 range; with CT a typical procedure costs $200 to $300. Pekarsky stated that with a MRI a case could take 17t minutes; during this time if the patient moves at al I, the motion creates a problem. CT wi I I compete very wel I in the future with MRI. They each have their own niche in Radiology. Other than trauma cases and pediatric cases, orthopedic and ophthalmology cases often require CT. The dental community is also getting excited about CT. Internal medicine also uti I izes CT, and neurolo- gists cannot survive without CT scanning. Pekarsky stated that MRI is the modal it\' of choice, in spine work and in dealing with the soft tissues in the head. He stated that surgeons and urologists are using CT scanning. The cases in al I these medical areas are currently going to Medford. it was then mentioned that people with surgical cl ips or metal in their heads cannot have a MRI. Jerry Cooper asked if we were to have CT and" Medford was'to have both CT and MRI , ' would physicians sti I I send their cases to Medford because both systems are there. The rep I y was that in Medford MRI is not in the hosp i ta I seft i ng. MR lis shared by both hospitals in a separate facility.'.~-_. .----.-..:...::-._._..:...::.:..:.....'--:.._~_=..::=::._~=::...=..-.__~ , . ., C!I'> It was reported that CT provides both a hard copy fi 1m and a floppy. A MRI can be read on a CT. John Pekarsky and Dick Barry, another Siemens representative, then talked about how Astoria hospital had gotten a CT scanner and how their' case load had increased on a weekly basis. Their increases were due to doctors feeling comfortable with everything, more orthopedic and internal work, and more cases through the emergency room. . The Siemens representatives then talked briefly about their service and parts offices and guarantees. They talked about the financial objectives and different types of financial plans. They also showed a sample cash flow analysis. The plan for moving CT scanning into the Medical Records department was discussed, as ""recontracts and warrant i es. This ended the presentation on CT scanning. AI I radiological persons and the consultant left the meeting at this time. CALL TO ORDER: Walt Hoffbuhr then cal led the board meeting to order at 1:05 p.m. He introduced and welcomed our new board member Stephen Lunt. APPROVAL OF: BOARD MINUTES: Frank Bi I lovits moved and Frances Wi ley seconded a motion approving the board minutes from January 16~1987, as typed and mailed. AI I approved. COMMITTEE REPORTS AND MINUTES: Joint Advisory Committee Walt Hoffbuhr reported that at this committee's last meeting Polly Arnold, director of patient services, reported on the lack of avai lable nursing home beds and the Diagnostic Evaluation Period (DEP). Hoffbuhr stated that the Qual ity Assurance report for the fourth quarter of 1986 was submitted, reviewed, and approved. He stated that he had given a state-of-the-board report at this meeting. Hoffbuhr stated that Jim Folger, the president of Northwest Healthcare Consulting, who was present at today's CT presentation, is working on the CT feasibi lity study. Verbal information wi I I be given to us by next Wednesday. The board then decided fo meet on next Thursday (February 26) at 7:30 a.m. to discuss and make a decision ~n CT Scanning. At the Joint'Advisory Committee meeting Dr. Jones gave a state- of-the-medical-staff report reporting on the strong emphasis on the quality of care. The Anesthesiology department was also discussed at this meeting. Linda Jackson then moved and Frances Wi ley seconded a motion to accept the Joint Advisory Committee minutes from January 30, 1987, and approve the actions at this committee as reflected in these minutes. AI I approved. Marketing'an'd Finance Committee - Carolyn Johnson reported that this committee had talked about the ful I physician marketing campaign that has been implemented. This committee discussed the feed- back they have received from the community, and they discussed the few problems they are having with the television spots. Johnson then reported on the committee's pla~s for the Yel low Pages in which our emergency servi ces wi II be high lighted. I: -. '. ',.. H, _ _ _ :. -2- '" ... "',. '''~,'r: j.:.":.:"',!'.... "::._ . "<"- . . . . .- -- .. .-.-.:......::.: --'.,.::..:....-.::::::;:.:.~-:;..=:.::..:.:.::-:.::.::..-.-:...:_::::::::::::.::..:.::.:.- '!....: , .:, .~ i . Johnson stated that two hea I th fa i rs have been ,schedu I ed; however, they are both schedu I ed' on the same date. She is work i ng with the other I oca I hosp i ta I s to see if they are wi I I ing to share one booth at one of the fairs, and then each hospital doing their own booth at the other fair. Johnson then spoke on the Ashland Stage Race, which is a United States Cycling Federation sanctioned race to be held over Labor Day weekend. Our hospital has been asked to be a major sponsor of th is event. I n add i t i on to a II the pub Ii city we would get, they would i ike for us to cosponsor a racing cl inic about one month before the event. . Mike McGraw then presented the financial report for the month ending January 31, 1987. McGraw pointed out that our net operating revenues for the month were $522,234. Our profit for the month was $26,865 bringing us up to a profit of $315,557. Total operations were up over the prior year by 17.2%, and outpatients were up by 14.7%. We are continuing to see a decrease in inpatients and an increase in outpatients. We are sti I I being heavi Iy supported by federai monies. The Budget Expense Summary and Balance Sheets were then reviewed. McGraw stated that since the total resources exceeded the budget by $450,000, he would recommend that the board request of the city counci I a revision in this ,fiscal year's budget to reflect an increase in our estimated total resources of $425,000 and an offset by increasing our Material and Services budget by the same amount. Frances Wi ley then moved that the board request of the city counci I the action as stated by Mike McGraw and accept the Marketing and Finance Committee minutes from February I;, 1987, and approve the actions of this committee as reflected in these minutes. Frank Bi I lovits seconded this motion. AI I approved. Strategic Planning Committee Walt Hoffbuhr reported that this committee was recommending that the board approve the addition of a formal outpatient Diabetic Education School. He explained tnat this program would be operated on a break-even basis and would fit in with our other outpatient programs. Dr. Jean Keevi I then moved that the board approve this new program. Linda Jackson seconded this motion. AI I approved. Hoffbuhr then reported that the committee had approved contracting with an oUTside agency to do a feasibi I ity study for us on CT scanning. Hoffbuhr reported that Diana Broussard, a registered nurse in the Emergency Ream and Dr. Broussard's wife, had been selected as the employee representative to the Strategic Planning Committee. .. This committee also discussed the fact that the Foundation needs direction. Hoffbuhr stated that they had discussed what the long-range goals of the hospiTal are or should be. They discussed revi~ a firm come in and work on our long-rar;e plan. Tom Mack stated that we had received one quote of $25,000, which is toe much money; he added that we wi I I just work on the long-range plan with our staff. Mack stated that he had talked to the mayor about our plans and about what we are doing. Two avenues we have to explore are: I) Becoming a communiTY- type of hospital with non-ownership by the city and 2) Continuing as a city-o"oed hospital. Department heads are currently working on I ists of capital equipment needs for the next five years. Pat Ackl in brought up the subject of revenue bonds. Frances Wi ley then moved and Strategic Planning Committee Stephen Lunt seconded a motion to accept both the mi nutes from February, ~" 1,987, and February 17, I ?87, ..-_.- - - - - -_.. -_.. ~ .-._-_..._----_.~.:: -3- " \" '\ and approve the actions of this committee as reflected in these minutes. AI I approved. MEDICAL REPORT: STAFF Dr. Allen Johnson reported that F. Thomas Tangeman, M.D., had been approved by the medical staff for OB/GYN privi leges. He wi I I become a provisional associate staff member. Dr. A. Johnson also reported that the medical staff members feel alarm that just because the Foundation is having problems, we should not leap to the possibi I ity of selj ing, etc. The staff hopes that we can run the hospital. APPROVAL OF EXPENDITURES: Linda Jackson moved and Dr. Jean Keevi .'.seconded a motion approving payment of the February bi I Is. AI I approved. CEO's REPORT: Tom Mack reported that we have received a three-year accreditation from the JCAH. ,~This report wi I I be reviewed by the Board in the future. DISCUSSION OF BOARD EDUCATION MEETING: It was decided to schedule a Board Education meeting in March to go over the JCAH report and the JCAH board standards. It was also decided to devote a portion of this meeting to board self-evaluations. Jerry Cooper is to speak about the seminar he attended on this subject. AI I board members wi I I be invited to attend this meeting. ADJOURNMENT: There being no further business tO,discuss at this time, Walt Hoffbuhr adjourned the meeting at I :42 p.m. Respectfully submitted, --:. "'--..--. . ~- Linda Jackson' Board Secretary' Approved:.,.;., Walt Hoffbuhr Board President ~ i :' -4- _0__.____ ._ " __:....--:...:...:.~______. :':':'-..~.. . t 1 CITY OF ASHLAND PARKS AND RECREATION CO~WISSION . REGULAR MEETING Feb~u~y 24, 1987 CllIu~J1lan C~aw6Md called the meding to MdeJt at 7: OOPM a;t 340 S. P.<.oneeJt Stlteet. ATTENDANCE P~e6el1-t: A b.6efU: : C~aw60,~d, Nwon, Adam6, Pyle, John.60n, M.<.cl1wen None I. ADDITIONS OR DELETIONS TO THE AGENDA None COlIDn.<.M.<.oneJt Jol1luon made a motion to appJwve the m.<.nute6 06 the Janu~y 27, 1987 Reg~ Meeting. COmm-<-66.<.oneJt Pyle 6econded. The vote WM: 5 Ye6 - 0 no II. APPROVAL OF IHNUTES III. BILLS AND FINANCES A. App~oval 06 p~ev.<.oU6 month' 6 ck6 buJLl.> (>J1Ien-tJ.. COmm-<-66.<.oneJt Adam6 made a motion to app~ove the p,~ev.<.oU6 mOfU:h'6 fubuJLl.>(>J1Ien-tJ.. M 60.uOW6: Payable6 cftec/v.. #9670 tlvw #9730 .<.n the amoufU: 06 $28,244.17 and Pay~o.u checl16 #5756 t~u #5793 .<.n the amoufU: On $16,552.52. COmm-<-66.<.oneJt John60n 6econded the mouon. The vote WM: 5 Ye6 - 0 no B. App,wval 06 QitMteJtly F.<.nanc.<.a.t StatemelU: DecembeJt 31, 1987 Comm~66.<.oneJt JohlMon made a motion to app~ove the QitMtvU'.y hnancA.at Stat(>J1lefU: 6M DecembeJt 31, 1987. COmm-<-66.<.oneJt Adanl6 6econded. The vote Wlt6: 5 'le6 - 0 no IV. AUDIENCE 'PARTICIPATION ON THE AGENDA A. SoutheJtn O~egol1 SW-Lnt The COmm-<-66.<.on hlld ltecuved a lettVt oltom SOSA AM 0 c..<.lltion lteqlle6ting tltat -U ltecow.,.<.dVt ch~g.<.ng tlte gJtOup $200 non ~e''J,tal On the, Me'leJt Pool on June 216t Ilnd 22nd to ho.l'.d a Mnw.oned club 6W-Lnt meet. They lteqUe6ted a ltedue-Lion .<.n the nee. Betty EleJtath and Te,d BuJtnham weJte plte6efU: .<.n the auckence to 6peal1 non SOSA. EMentiaUy the club WM lteque6ting tha..t the P~116 and Rec.ltelltion COmm-<-66.<.on and VeplVl,tmefU: 6how molte 6UPPOJrt OM ,the oltgaiUzlltion M a ltec.lteltUonal OppoJu:un-Uy 6o~ the commun-Uy by no,t ch~g.<.ng M much 60lt the U6e On the fiac-iLU:y. They 6;(:a.,ted example6 06 otheJt commwutie6 who 6uppoJt.ted camp~Uve 6wimm.<.ng oltgaiUza.t-<-olt6 by not ch~g.<.ng 60lt ithe 06 the 6ac-iLU:y 60lt meet6 and even by he1p.<.ng to 6.<.nancA.a..U.y MPPOJt.t the gJtOup6 6Mm theVt budg et6. The COmm-<-66.<.oneM geneJtaUy lte--UeJtated theVt p06ilion tha;t they 6elt theVt decM.<.on needed to be bMed on the 6act tfuLt they f would be tak.<.ng the uhe 06 the pool away 6~om the geneJtal public on thohe two daYh and tl1iLt h.illce it Wa.6 the only hw.unm.<.ng 6acU,Uy .ill A6Illand 6~ the 9 eneJtal public, they weJte not ceM:a.<.n that -U would be .<.n the public.'6 be6t '<'1U:eJtlUt. . ':~::.~=:::._._u___!.._-::'..~__._.._ . / Regu1aJt Meetiltg - F ebftUiVtlf 24, 1987 PAGE 2 . A drLLUonaUlf , d wa6 Comm.LM-i.olt poLiC.lf to ftem pMIu. altd fteCJteCLUOIt {,a~e6 to gftOulj6 wluc.h , w-<-6hed ;to u6e ;the {,a~e6 {,Oft pJUva;te {,unc.UO/t.6 altd Ito;t to c.hMge SOSA would tWit c.owrtVt ;to Comm.{.66-i.on poLiC.lf. lit ctUC.ILM-i.OIt, Comm.LM-i.onVt Nel60lt -i.l1qlLiAed whe;thVt Oft 110t ;the c.lub c.ould hold an opelt mea whVteblf ;the geneJ/1ll pubuc. c.ould p<l!1tiupa;te -i.{, d wamed to. MM. EleJUrth fte6pol1ded ;tha;t ;thM p<l!1tic.ulM mea eo.uid not be an open mee;t due ;to nCLUoltal Mc.UOtUl1g ftule6 but ;tha;t pVthap6 SOSA eould o{,{,Vt alt aLt-eomeM mea ano;thVt .tUne wh-i.eh would h06;t the gelte,lW.l publi.e. Comm.LM-i.oI1Vt Adam6 -i.nqu;Jte,d M ;to whahVt the c1.ub eould -i.nCJteMe d' 6 c.luVlge pVt event to help eovVt ;the, Itemal 6ee. Mlt6. ElVta;th lte6ponded ,tha;t aLt mew ehiVIged 75~ pvt e,ven;t pelt p<l!1tiupam and 6he cUd not Imow 06 anlfone thMg,i.ng molte. MIt. Bultnham -i.nrl-i.c.a;ted tha;t d WM hM tlflrleltJ.>;tanrl-ing tha;t ;they eouid not ehMge molte due to na;ti.onat ltuLing6 {,Oft holcUltg a 6altc.Uolted mea. He ruo -i.nd-i.ea;ted that. ;the c1.ub held {,ul1dftaA.I.leJL6 and o{,{,Vted Mme fteduc.Uon -i.n 6ee6 -i.6 neee66Mlf M that. the pltogltam would be a660ltdable at. lowVt eeol1om-i.e level6. /Ie a6kerl an open eurled que6uon eolteVttUltg how ;the, depaJL.t:mem c.ould 6UppOlt.t the SOSA mo,te <u an oltgan.i.zCLUon wh-i.c.h 06{,Vted a ftec.lteatioltal oPpoJt;tun.dlf not otIU!/lltl-<-6e o{,{,Vted ;n the commun.Ltlf. The COmm-<-66.LoneM -incUc.a;ted that. ;thelf would be w.LtUng to talk to SOSA about that. pOM-i.b,uuy but w-<-6hed ;to dec.-i.de ;the hnmerl-i.at.e qUe6UOIt HpMat.ellf at th-<-6 .tUne. SouthVtn Oltegolt Swhn AMocia.tiolt MOTI ON Comm.LM-i.olteft Adam6 made moUon to fte,dllc.e .the 6ee to be c.1WJtged ;to SOSA {,Oft ;the two dalf Itemal o{, the pool pltev-i.ou6tlf aglteed upon 6ltom $200 to $100. COmm-<-66-i.OItVt Johlt60n 6ec.onded. lit cU6c.uM-i.on COmm-<-66-ioneM Plfle and Nel60n -i.ltd-i.CLLted tha;t thelf would be voting ItO on ;the mouolt becauH ;they eac.h had a.UVtIta;t-i.ve mOUOlt6 wlUc.h ;thelf w-<-6hed ;to plte6e,nt. The vo,te WM: 3 lfe~ - 2 lto (Ne16olt, Plfle) MItJ.>. EtVta;th altd MIt. Bwwham ;thanked the COmm-<-66-i.on 601t ;theAJr. deu6-i.01t and al60 explte66ed ultdeMtand-i.ltg 06 ;the Comm,0.\~.i.on'.~ p06.0UOn c.onc.e.I1n-i.l1g c.l06-i.ng the pool {,Oft two daY6. They expfte6,~ed w.LtUngne66 ;to woltk w.i:th the COmm-<-66-i.ol1 -i.n 066elt,i.ng help to plte6em c.ompe;t..U.(.ve 6w.{mm-i.ng oppoJt;tun.0U<!J.> 6ueh a~ AU-ComeM Mee.t6 to bu.Ud -i.melte6t -i.n c.ompetitive .6whnm-i.ng -i.n A6htand. V. AUVIENCE'PARTICIPATI0N NOT ON THEAGENVA NOlte VI. OLV BUSINESS NOlte VII. NEWBUSINESS A. Le.ttVt nftom ChambVt - The COmm-<-66-i.on Itec.e-i.ved a te.ttVt 6ftom ;the 4th on July Commillee A6htand ChambVt 06 CommVtc.e eOItc.eltn-i.ng Me 06 LdlUa PMk {,Oft. the 1987 Jutlf 4th c.eteblta;tion6. Thelf lteque6ted 6.unilM Me 06 {,ac..U<..t<.e6 M -in pltev-i.oM MOTION ye.aM. Comm-<-6.6-ioItVt Nwolt made a mouon to appltove thUit fteque6t. Comm-<-6.6-i.onVt Joh/t.6olt ~ec.onded. The vote wa6: 5 lfe6 - 0 ItO .' . . , . . ..._..__ __ .._..___ ~_._ ~._,. n t REGULAR MEETING - F~b~u~U 24, 1987 PAGE 3 NEW BUSINESS B. TMMOeJt 06 App~OpJUa.tioM D-Ut~ctM M.{c.ke.t6en p~e6en.ted a memoMndwn wafUn 6lll1d6 ;to ;the Comm-Ul.>.{on .{ncUc.a.ting ;the amourLt6 06 mOIUe6 nec.e6I.>~1f ;to buIM6eJt 6Mm :the OpeJta.ting Cong.{n:tenc.1f Fund6 .{n :the. P~kl.> and Re.c.Jte.a.tion D.{v-U.{OM .{n :the. P~fu, and Re.c.Jtea.tion Fund ,in o~deJt :to c.omplde :th-u MOTION 6-uc.a.lyeJVt"wafUn :the. de.paJr:tme.n.t'1.> budge.te.d app~oplUa..UOM. AQ:teJt ~e.v.{ew.{ng :the. me.moMndwn, Comm-ul.>.{oneJt Ne.16on made. a mouon :to ~e.c.ommend :the. .{llcUc.a;te.d :tJr.aM6e.Jt.6 :to :the. Calf CouncA.l oo~ app~oval. Comm-ul.>.{oneJt JohMon I.> e.c.onde.d. The. vo;te. WM: 5 1fe6 - 0 no VIII. CORRESPONVENGE, COMMUNICATIONS, DIRECTOR'S REPORT IX. ITEMS FROM CO~IMISS1ONERS None X. NEXT MONTH'S AGENDA CommU,l.>.{one.~ Ne.t60n ~e.poM;e.d :that :the. Cay'l.> AurLU Commille.e. hM ~e.c.omme.,tde.d :tha;t GeJtald BuJtM' c.On.tMct M wy aurLUM be ~e.neJ,Ve.d 604 ,tlme.e lfea.M. I:t WM ddeJrm.{ne.d :tlurt :the. Comm-ul.>.{oll would ~e.v.{ew ill S:ta;temell:t 00 Po./'.[C.lf and WM(ung P&1l wluc.h WM adop:ted -<.n 1984 a;t :the ned ~egulaJz. meeUng :to ddeJrm.{ne whdlteJt any pouc..{e6 o~ p&M I.>hould be upda;ted. Comm-ul.>.{oneJt Ne160ll Mked :tha;t :the :top.{c. 06 ftemode.fA.ng :the depaJr:tmen.t 06 6.{.c.e, wluc.h would .(nvolve :the ~emoval 06 :the ex-uung muJtaU, be fuc.u6l.>ed a;t :the ned ~egu1M. meeUng. The ned RegulM MeeUng WIl6 I.>c.heduled 60,'!. TUe6day, MMC.h 17, 1987 a;t 7:00PM. Negoua.tioM No ouM;heJt bU6.{1le61.> WM fuc.uMed. Walt no 6uM;lleJt bu6.{nel.>l.> :to fuC.u6I.>, :the Cha..{Junan adjoultne.d :tIle meeUllg. XI. ADJOURN TO EXECUTIVE SESSION XII. RECONVENE TO REGULAR SESS10N XI IT . ADJOURN/,IENT Re.2P,ect6uUY I.>ubmilled, I -f), I' L /I"') '{J'-vj~,-+, AIlIl BenecUct Managemen.t AI.>I.>-u:tani :. ...~ --"- -- _.~._--_.:::...._._:.-.._- .! ~. ( . BUDGET COMMITTEE Minutes March 30, 1987 . The meeting was called to order at 7:35.P.M. in the Council Chambers on the above date. Present were Councilors Elerath, Reid, Bennett, Acklin, Laws and Arnold. Also present were Mayor Medaris and Budget Members Corliss, Schultz, Howard, Phillips and Hoffman. Golden arrived at 8:30 P.M. Cloutier was absent. Medaris moved to approve minutes of March 16th, Bennett seconded; Qnvoice vote, all AYES. State Revenue Sharing ~ $90,000 , Budget Officer Nelson reported that under State l~w, funds must be specified for a certain purpose, and the City has traditionally allocated these funds to the Fire Department; he would recommend this action to continue. The pUblic hearing was opened and a representative of the Rogue Valley Fair Share thanked the Committee for funding Social Services out of the General Fund, and asked that they be notifed in the future when a subcommittee is established and she would also like to see a substantial base line estab- lished for social service funding. The public hearing was closed. Golden questioned if the $90,000 was new money and Laws said it is part of the General Fund but by State law it must be earmarked. Medaris moved to approve recommendation; Corliss seconded; all AYES on voice vote. Federal Revenue Sharing ~ $10,300 Nelson reported there is a lawsuit in process on funds but in order to be able to spend funds when they are received they must be appropriated. Public Hearing was opened and there being no response, the public hearing was closed. Reid questioned how much could be received and Nelson said there could be up to $15,000 on a one-time basis if funds are released. Arnold moved to allocate to Human Resource Services, Bennett seconded. On voice vote Reid, Bennett, ACklin, Laws, Arnold, Medaris, Corliss, Golden, Shultz, Howard, Phillips and Hoffman, AYES, Elerath, NO. (Motion passed) Fire Department ~ Serial levy, Utility User Tax or Other A memo from Budget Member Cloutier was noted as being received by members reiterating some suggestions he had previously made and suggested other ideas for new funding. Suggested were an Admission Tax with proceeds to be used to purchase or lease property for parking for visitors and patrons of the theatre. Cloutier asked for reconsideration of the Fire Dept. budget and provide an additional $62,000 for personnel service to bring staff up to full complement. He said funding for the additional firefighters could be a serial levy or a franchise or user tax on utilities. Cloutier Budget committee - March 30, 1987 - Page Two presented comments against a serial levy and advantages to a franchise tax and said he would strongly support the Committee passing a franchise tax proposal on to the City Council. Cloutier said he has reservations on value received by the City from Jackson County Economic Development Council (JCEDC) and there is strong resistance from Medford and the County to funding JCEDC this year, and should this funding not be approved, that Ashland make its funding:_ contingent on this organization receiving funding from Medford and th~" County. " . Golden said if the Fire Dept. is cut, the Committee should stand by that vote or if increase is approved, find funds elsewhere in the budget and not go for a serial levy to support. Golden went onto say the Budget ' Committee is in an awkward position receiving conflicting information from the Fire Chief and City Staff and she does not have enough information to make a decision as to whether more personnel is needed. Golden compared Medford and Grants Pass budget per population to Ashland's and said the Committee should look at what it costs to live here and costs to provide services. Golden proposed deferring vehicle depreciation in the General Fund for one year, fund the Fire Dept. their requested amount and use the balance for an outside service auditor to look at all departments to see if there are areas that could be trimmed. Laws said the reason the cost per citizen is higher in Ashland is because Ashland furnishes more services which include a hospital, cemetery, airport and electric utilities, which the other two cities do not have. Laws said deferring vehicle depreciation for one year is an unwise thing to do, and could set a precedent, and it is fiscally sound to provide for money to purchase vehicles when needed. Laws said a service auditor is not the answer since they do not know facts about what is right to spend on a Fire Department. Laws said there is no magic answer but there are guidelines that can be used. , Corliss reminded the Committee that the proposed levy would include certifying EMT's. Elerath disagreed with Laws noting the delay in purchase of a fire truck and agreed with Golden saying it is good business practice to have an outside agency review City Departments and make recommendations. Reid said she could not tell people there is a need to cut fire protection and emergency medical protection, but there is enough to set aside $105,000 for a future new City Hall. Reid said the Fire Chief has said he needs six people per shift and a reasonable step would be to set aside $40,000 for a City Hall and the balance go to the Fire Dept. Golden said borrowing money from vehicle depreciation" until there is an outside review, would be a more objective approach and would remedy a situation that may not come up again. Budget Committee - March 30, 1987 - Page Three r . Medaris said he was not in favor of hiring an outside auditor and records show we spend City money well and it is sound fiscal management charging each department for vehicle depreciation. Nelson said in comparing fifty other cities, Ashland is close to the bottom in costs and reviewed the changes in the budget should either of the proposals be adopted. Medaris moved that the Committee instruct staff to draw up resolut~on,~to place serial levy on the ballot, Corliss seconded. Hoffman questioned if two issues were included in levy and Nelson explained that the proposed Fire Department serial levy would include putting two fire fighters back in the budget and certification training and pay for EMT'~at a cost of $81,000. Reid said she is for adding two people but will vote against'a serial levy. Bennett agreed with Reid and said she would rather take funds needed from the General Fund. Elerath noted a street fee was set up last year to meet a shortage and this I year another shortage has been created. Therefore, he feels the voters should be asked what they want to fund. Hoffman said she can understand a levy for new services but not for existing services. Arnold said he supports the levy, it is straight- forward and the way to go. Phillips said he feels both positions should be back in the bUdget and he is not convinced that there is not enough money in the bUdget for the positions and he will vote against a serial levy. Laws said there is money in the budget but a choice will have to be made by the Committee and if the Committee cannot make that choice, the people should make the choice and have a say. Howard said the General Fund has been eroded by placing Health and Social services funding there and maybe this issue should be put before the voters. Schultz said the Committee needs to address the issue first, then decide where the money is coming from. Laws said he has concerns that if it is not placed on the ballot or money is not found elsewhere, it is going to divide fire from management but if put to the voters they will decide if they want more firemen. On motion to instruct staff to draw up a resolution to place the serial levy on the ballot, Elerath, Reid, Bennett, Golden, Schultz, Phillips, Hoffman, NO; Acklin, Laws, Arnold, Medaris, Corliss, Howard, YES. (Motion defeated) Budget committee - March 30, 1987 - Page Four ~ . Golden moved to ,defer for one year, appropriate amount of money to make up shortfall, from vehicle depreciation, Reid seconded. Nelson reviewed where changes would be made in the budget if this action was passed. Reid questioned if it would not be better to take from the funds set aside for a new city hall. Nelson said if the choice was between these funds it would be better to take from the Capital Improvement budget. Golden withdrew motion, Reid withdrew second. Golden moved to take,money needed out of the Capital Improvement budget, Reid seconded. Hoffman said she feels there is support for the two positions. Arnold said the Fire Dept. has functioned at a five man level, per shift for a while and Ashland came out average or ahead, comparing other Fire Departments at this level, and said motion should be voted against. Laws moved to amend motion to reduce to $62,200 for two positions from Capital Improvement fund rather than $81,000. Elerath seconded. On vote to amend, Elerath, Reid, Bennettr, Acklin, Laws, Medaris, Corliss, Golden, Schultz, Howard, Phillips, Hoffman, YES; Arnold, NO. (Motion passed) Laws said he was uncomfortable with this approach and would like to talk with the City Attorney to see if it can be done. Nelson said he feels it is legal but is also uncomfortable with this approach and he could research legality. Laws moved to table amended motion, Medaris seconded; on roll call vote Elerath, Acklin, Laws, Arnold, Medaris, Corliss, Howard, YES; Reid, Bennett, Golden, Schultz, Phillips, Hoffman, NO. (Motion tabled) Acklin moved to put EMT certification pay and training as a serial levy for approximately $13,168. Laws seconded. Golden said people are paying too many taxes and this should be funded out of the budget. Schultz said the Committee is put in this position, by the people, to make these decisions. Medaris said other cities do not pay for extra training. Arnold said some collective bargaining issues/process were being ignored and realities of the Fire Dept. should be addressed. Corliss said voters should make the decision if they want a back up unit to the private ambulance service. On Acklin's motion for an EMT Serial Levy, Elerath, Bennett, Acklin, Laws, Arnold, Medaris, Corliss, Howard, Hoffman, YES; Reid, Golden, Schultz, Phillips, NO. (Motion passed) Reid moved to reduce the Police Dept. equipment rental fund by $62,800 and reduce maintenance in Capital Outlay by like amount, Golden seconded. . Budget committee - March 30, 1987 - Page Five . Acklin said this would mean a free ride for police vehicles, fuel, insurance, etc. for a year. Nelson said he would not recommend this but does not see an immediate problem. Laws moved to table, to get opinion, until the following night, March 31st. Elerath seconded. On roll call vote, Elerath, Bennett, Acklin, Laws, Arnold, Medaris, Corliss, YES, Reid, Golden, Schultz, Howard, Phillips, Hoffman, NO. (Motion passed) .:-.. Police Department ~ Serial Levv. Utility User Tax, Other Chief Lively reviewed his need for additional two patrolmen and a clerk, which would be half-time Police/Court Clerk. Lively reported that after meeting the the subcommittee he had a proposal that would reduce Police request to $63,000, by taking foot patrol officer Given and promoting him to a, Sergeant, take funds from bottom hire to replace officer that has left and was in upper bracket, and use difference to fund new sergeant position. Lively said he would take the Lieutenant and put him in the Detective Division. Lively said the budget would show 4 sertgeants and 11 police officers. Acklin questioned if court would pay for half of the clerk's salary. Nelson said levy would have to be changed should that happen. Arnold moved to change budget figures as noted by LIvely, Bennett seconded. On voice vote all AYES. Laws moved to recommend serial levy to Council for augmentation of figures as mailed, Corliss seconded. Golden said she would it on to the voters. need and should would like a decision made by Committee rather than passing She said prior discussion has not proved there is a like a management consultant to come in to review. Medaris said he would like to see a Health Service Committee to review needs. He said he has reservations about putting into General Fund if it erodes services. Elerath agreed saying he questioned if social Service funding should be from the General Fund and said he'd like the voters to make that decision. Howard said it was the consensus of the Budget committeee and the council in the past that it is a City role to fund these agencies. Arnold noted that the City Council passed a resolution that the City would fund Health and Social Services. Schultz said the Committee "passing the buck" if they don't make the decision on Police funding rather than asking the voters to pass a serial levy. Vote on motion to recommend serial levy be placed on ballot; Acklin, Laws, Medaris, Bennett, Corliss, Howard, Hoffman, YES; Elerath,Reid, Arnold, Golden, Schultz, Phillips, NO. (Motion passed) o . ' . Budget Committee - March 30, 1987 - Page six . Golden said there is $500 in the Contingency Fund which she would like to see go to the Ashland Adolescent Center since the Juvenile Division has cut funding this year. Medaris disagreed, saying he feels it is inappropriate and others need money also. Golden moved that $500 in Contigency Fund go to the Ashland Adolescent Center, Arnold seconded. On roll call vote, Reid, Bennett, Acklin" Arnold, Golden, Phillips, Hoffman, YES; Elerath, Laws, Medaris, Corliss, Schultz, Howard, NO. (Motion passed) "-', Reid questioned the $9,000 added to new fees in Planning Dept./Community Development and John Fregonese, planning Director, said no changes were made and budget is based on projected fees. ' Meeting adjourned at 9:55 P.M. c Secretary .....-.. . BUDGET COMMITTEE Minutes March 31, 1987 . The meeting came to order at 7:30 P.M. on the above date in the Council Chambers. Present were Councilors Elerath, Reid, Bennett, Acklin, Laws, Arnold, Mayor Medaris and Budget Members Corliss, Golden, Howard, Cloutier, and Hoffman. Schultz and Phillips were absent. " Chairman Howard said there was a question of procedure that needed to be addressed. Corliss said there, was discussion in the March 30 meeting of additions to the General Fund and the General Fund budget was approved at the March 16 meeting, therefore any discussion of that fund is inappro- priate unless action is taken to rescind that prior action. Reid moved to rescind prior approval of General Fund budget"Laws seconded. Acklin said she was not in favor of rescinding the General Fund vote and was not happy with action taken in March 30 meeting. Acklin said she would like to go to the voters to vote on staffing levels of both Police and Fire Departments. Golden said she would like to "buy some time this year"; there are two points of view between staff and the Fire Dept. and she would like further study before making a long-term decision and wants outside people to deter- mine if the Fire Dept. needs more firemen. Acklin said the issue is not new to everyone and she feels she has a personal opinion on what is needed. Acklin said there is not money in the General Fund now for two new firemen and levy will give us three years. Acklin said she has not been satisfied for a long time, with what has been done to balance the General Fund, but expenditures keep growing and we will have to go to the people and see what they want. Hoffman said she agrees with Golden that she has not received information that tells her the Fire Dept. is overstaffed. Bennett said the Committee has received information, and if there was a major fire other departments can be called in to help, but the Police Dept. does not have a backup. Elerath spoke in favor of rescinding the ,General Fund budget to explore money available in other funds. Reid moved to table issue, and have a study period until 8:20 P.M. to allow for further discussion, Golden seconded; on voice vote Reid, Bennett, Acklin, Laws, Arnold, Golden, Howard, Cloutier, Hoffman, YES, Elerath, Medaris, Corliss, NO. ., . Budget committee - March 31, 1987 - Page Two . Meeting adjourned to study session at 8:00 P.M. and extended to 8:35 P.M. at which time Chairman Howard called th~ meeting back to order. Roll call vote on motion to rescind action on General Fund budget; Elerath, Reid, Corliss, Golden, Cloutier, Hoffman, YES; Bennett, Acklin, Laws, Arnold, Medaris, Howard, NO. (Vote tied, motion fails). Acklin moved to place two separate serial levies before the people; ,o~e Fire Dept. related (2 positions) $68,000; and one Police Dept. related (2 1/2 positions) $63,000. Laws seconded. Cloutier said he objects to scare tactics and the Committee is acting blindly without more information and is making assumptions and there is no need for a levy. Cloutier said only property owners will feel the impact if the levy passes and his proposal, presented in memo form at the March 30 meeting, of a franchise tax, would distribute the cost more ,evenly. Corliss said he would prefer the more even distribution and agreed with a franchise tax if it would meet the need. Medaris said people complain about increased taxes on their utility bills each month but on property tax it would be a once a year amount. Acklin said she had no objection to the taxes proposed by Cloutier but feels they will be needed down the road. Acklin said if serial levy goes down it will be an expression from the peole of what they think of fire service. , Elerath said it is a long-range issue being discussed and time is needed. Reid said she doesn't believe the City's "pocket book" has run dry and Ashland is building an enviable position, the budget is large and we fund outside agencies and priorities are not correct if people are told we cannot fund their Fire Dept. and services. Cloutier said people are turning down more taxes and he wonders why the deficit is trying to be made up from one department. Nelson reviewed that a three percent each cable t.v./gas tax could produce approximately $78,000 the first year. Golden said decision should be made by Committee whether to have positions and if so, there is money in budget to fund. She said adding another tax to people would be unfair and by deviating one year, a decision can be made the fOllowing year. Laws said sometimes we don't know the right answers of how many fire fighters we need per fire, but there are standards to go by and we have average or more people than other cities. , , I ., ,e :~ Budget committee - March 31, 1987 - Page Three e Corliss said the decision has been made tonight because the Committee failed to rescind the vote on the General Fund budget. Reid said she will vote against the motion and noted for years we've tried to upgrade the insurance rating in Ashland since they aren't as high as they can be. Arnold said people are saying the Committee is afraid to make decisions, but there are questions we can make decisions on and some questions should go to the voters. If stop-gap measures are taken, a"final decision will still have to be made later, therefore he feels it shoula be put before the people. Chief King reported that Ashland has a rating of four now, is rated every ten years and the lower the rating the less you pay for insurance. ' On motion to place two separate serial levies on the ballot: Bennett, Acklin, Laws, Arnold, Medaris, Corliss, Howard, YES; Elerath,Reid, Golden, Cloutier, NO. (Motion passed) Cloutier said he has concerns aobut the City paying their dues to the Jackson County Economic Development Commission if Medford and Jackson County do not support them this year and moved to make City funds contin- gent on J.C.E.D.C. receiving support from Medford and Jackson County, Bennett seconded. Arnold said motion is out of order since the General Fund budget cannot be discussed. Cloutier withdrew motion, Bennett withdrew second. Laws moved that the Budget Committee recommend to the Council to review the issue and take appropriate action, Cloutier seconded. On voice vote all YES. Laws moved to adopt budget and seconded. On roll call vote: Corliss, Howard, Hoffman, YES; passed) recommend Council approval, Medaris Bennett, Acklin, Laws, Arnold, Medaris, Elerath, Reid, Golden, Coutier, NO. (Motion Medaris thanked the Committee for the hard work done on the budget this year. Laws agreed and appreciated the discussion that was presented. Corliss noted he has spent many years on the Committee but this will be his last. Howard thanked the Committee for their efforts and time and adjourned the meeting at 9:25 P.M. Secretary o