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Home My WebLink About1987-0303 Regular Meeting rl~" I MPO:n AN1 : ~,(", ,; ." ,.~- ~'. j,', ~t.. -. ~~.. , . Any CAUzen a.uen/Ung counu.{. meeAA.ng.o may .opea.r< un a.Yl!f VLem un -ULe. "y,;na.a., Wl.{.e..O.o .a ,L/, the <lubjec.:t 00 a pubuc. hea.JU.ng wlU.c.h hall been c.lo<led. Io' you IAWlh ;to <lpea.k, plea.6e we and a6:teJl you have been nec.ogrU.zed by :the ChiUn, g-i.ve YOU!L name and a.ddJtu<I. The ChiUlt w-i.U. :then a.Uow you :to <lpea.k and a1.60 -i.noOIUn you all :to :the amount 00 time all.o;t;ted :to you. The:t-i.me gJza.n.:ted w-i.U be dependen.:t :to <lame exten.:t on :the na.:tU!Le 00 :the .aem undelt d,Wc.uM-i.on, :the nwnben 00 people who w.V-.h :to. be heaJLd, a.nd :the length 00 :the agenda.. ~4 AGENDA FOR THE REGUlAR MEETING ASHLAND CITY COUNCIL March 3, 1987 I. PLEDGE OF ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers II. ROLL CALL III. APPROVAL OF MINUTES: Re~lar meeting and executive session of February 17, 1987. IV. PUBLIC HEARINGS: 1. Proposed Capital improvement program for fiscal years 1986-87 through 1990-91. V. COMMUNICATIONS, PETITIONS &'REMONSTRANCES: 1. Request for Ashland Chamber of Commerce for street closures for traditional Fourth of July parade and other events. 2. Letter from Ms. Kyle Meisner for permission to use downtown sidewalks for skateboarding for video on Sunday, March 8, 1987. 3. Appeal from a decision of the Planning Commission denying a permit for a microwave antenna at E. Main & 6th Street. (Set public hearing for March 17, 1987 at 7:30 P.M.) VI. UNFINISHED BUSINESS: 1. Oral report by Ken Mickelson on ,progress toward Oak Knoll Golf Course expansion. VII. NEW & MISCELLANEOUS BUSINESS: 1. Liquor license - Change of OWnership, Bi-mart Company, 2280 Ashland Street. 2. Recommendation from Audit Committee to engage Gerald W. Burns, CPA, for audit services through FY 1989-90. 3. Policy interpretation regarding drive-up windows under AMC Sec. 18.72.105. 4. Memo from Airport Commission requesting Council adoption of Fixed Base Operator Stand- ards for Ashland Municipal Airport. 'III. PlffiLIC FORUM: Business from the audience not included on the agenda. IX. ORDINANCES. RESOLUTIONS & CONTRACTS: 1. Second reading by title only of an ordinance levying assessments in Local Improvement District No. 57. 2. Ordinance adding a new Chapter to Ashland Municipal Code regarding historic building and a public benefit. 3. Resolution, concerning parking restrictions and limitations at certain locations. 4. Resolution concerning addition to golf co~rse arid property taxes. 5. Resolution endorsing a six-year transportation financing strategy. 6. Resolution increasing resources and appropriations in 1986-87 budget for Ashland Community Hospital. 7. Resolution transferring appropriations within a fund (Parks & Recreation Fund). X.. OTHER BUSINESS FROM COUNCIL MEMBERS: I. Minutes of Boards, Commissions & Committees XI. ,'J)J OURNMENT : Attachments: r.); i" r ROLL CALL APPROVAL OF MINUTES PHYSICAL & ENVIORNMENTAL CONSTRAINTS PUBLIC HEARING SUSAN LANE IMPROVEMENTS (continued from previous meeting) MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL February 17, 1987 Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Elerath, Reid, Bennett, Acklin, Laws and Arnold were present. Reid asked that the minutes on page one relative to the golf course expansion be corrected to read that she asked Planning Director Fregonese to include percentage figures for green fees and an itemized list of equipment to be purchased from Lessee. Reid also asked that correction be made on page 4 to read that the resolution be postponed for conclusion of negotiations regarding "equipment and green fees" with Lessee. Bennett moved to approve minutes as corrected; Acklin seconded the motion which passed unanimously on voice vote. Director of Community Development Fregonese reviewed the history of the Physical Constraints Ordinance and the need for many amendments to the original document to regulate development in environmentally alld geologically sensitive areas and to review major earth removal or filling projects to preclude filling or culverting of creeks. Fregonese noted that filling and compaction of earth around trees had destroyed them and destroyed vegetation and the natural amenities of a free flowing creek. Fregonese showed the various affected creeks in the City on the map where in some cases they were partially culverted. Fregonese noted that the Planning Commission is not relying on the Federal Emergency Management Agency floodplain maps but considers the evidence of flooding on a historical pattern basis also. At this time County Commissioner Golden was given the opportunity to invite the cooperation between the City and County in an effort for each agency to achieve the best possible arrangement for the citizens of this area. At this point the Mayor opened the public hearing on the Physical and Environmental Constraints ordinance and there being no comment from the audience, the public hearing was closed. Fregonese was asked to make changes suggested during discussion of Council and to bring the ordinance back. Director of Public Works Alsing reviewed the design proposed by the property owners abutting Susan Lane and indicated the hammerheads used on Dogwood Way and Lisa Lane are not comparable because Dogwood was installed on private property and Lisa Lane had insufficient area on which to use a cul de sac. Alsing said he prepared a plat showing the proposal presented by the property owners showing parking places on the "T" of the hammerhead for only 80 feet and it would actually require 96 feet to provide for 4 parking spaces across the end. .........continued 2/17/87 p, , r'Regular Meeting " Ashland City Council '2/17/87 Po 2 , .' ; .. SUSAN LANE cont, Alsing said the hammerhead design would be more expensive because of the necessity for pipe and catch basins for drainage at a cost of about $2,700. Alsing said he reviewed previous actions and learned that prior to the first land division in 1978, Susan Lane was an alley and when the first minor land partition was proposed, the same things were dis- cussed then as are being discussed now. Alsing noted that the MLP was approved by the Planning Commission with a cuI de sac at that time for the same reasons it is being recommended now. Alsing said that the matter was appealed to the City Council and the Council affirmed conditions including an 80 foot cul de sac, He added that each property owner had dedicated the necessary right of way as planning actions occurred. Alsing said that the present standards have been developed over a period of tima, and he doesn't find there are any unusual conditions/~~commended that Susan Lane be developed as originally proposed. The public hearing was opened. Doug Cheney, 335 High Street said the property owners prefer a hammerhead design and suggested adding an extra ten feet to provide for parking on the westerly end. Reid noted that the owners of tax lots 7500 and 8200 stated their preference for a cuI de sac, and that Cheney is not adjacent to the cuI de sac proposed. McVay said she does abut the cuI de sac. Acklin pointed out that parking on the end would block access to tax lots 8200 and 7500 and would require those owners to extend their driveways at extra expense, The public hearing closed. Afther further discussion, Laws moved to accept Public Works Director's #2 design of the smaller cuI de sac; Reid seconded the motion which passed unanimously on roll call vote. Council discussed different methods of assessment to make the proposal more equitable than the usual front footage formula, Arnold moved to approve a formula using 50% area and 50% front footage; Bennett seconded the motion which passed with Reid, Bennett, Acklin, Laws and Arnold voting in favor. Elerath opposed. The ordinance calling for improvements of Susan Lane was given second reading and Acklin moved to adopt; Arnold seconded the motion. On roll call vote the motion passed unanimously (Ref. Ord. #2414). Council expressed appreciation to the property owners on their efforts, EXECUTIVE SESSION At 9:20 P;M., Council adjourned to executive session based on ORS 192660(1)(h) to address letter received from Mr. & Mrs. Philip Thormah1en of a litigious nature. The regular meeting continued at 9:35 P.M. with Laws presiding for the Mayor who departed' at this point. 2/17/87 P. 2 " ,gular Meeting . ,t; TRAFFIC SAFETY REC. LIQUOR LICENSE RENEWALS AIRPORT LEASE PUBLIC FORUM ORDINANCES, RESOLUTIONS & CONTRACTS CATV SYSTEM FRANCHISE SUSAN LANE IMPROVEMENTS LoLD. No. 57 BUILDING INSPECTOR COMPENSATION Ashland City Council 2/17/87P. 3 A memo from the Director of Public Works with recommendations from the Traffic Safety Commission relative to "No Parking" signs on each side of the driveways at 251 and 255 Maple and "Handicapped Parking Only" on the last parking space on the West side of Palm were considered. Acklin moved to approve; Reid seconded the motion which passed unanimously on voice vote. Police Chief Lively recommended liquor license renewal endorse- ments and Acklin so moved; Elerath seconded the motion which passed unanimously on voice vote. Council discussed the merits of the Airport Lease proposal as presented by the Airport Commission. Director of Public Works Alsing noted the lease is for a five year period rather than the 20-year lease expiring and said there would be bids accepted for the position of Fixed Base Operator and that several persons have expressed an interest in the operation. Bill Knowles reviewed details of the lease and Ron Bartley was also present on the matter. Reid moved to approve lease sub- ject to approval of City Attorney Salter; Elerath seconded the motion which passed unanimously on voice vote. No comment. Second reading by title only was given an ordinance approving the transfer of CATV system franchise to Cooke CableVision, Inc. Reid expressed interest in having the new franchisee cooperate in the effort to establish the public access channel being planned for Southern Oregon at sase. Council agreed on the need for this capacity being made available. Arnold moved to adopt; Bennett seconded the motion which passed unanimously on roll call vote. (Refo Ord. #2415) Adopted after public hearing on the subject earlier on the agendao (Ref. Ord. #2414) First reading was given an ordinance levying assessments in Local Improvement District Noo 57, and declaring an emergency and Acklin moved to second reading; Arnold seconded the motion which passed unanimously on roll call vote. Removed from agenda by the City Administrator. 2/17/87 P. 3 gU.lar l"Jee1:1ng , ' . .. Travelers' Aid Program Golden Spike Centennial ADJOURNMENT hblLLrtllU \...o.!-LV \...oUUlIL.-<--<- Police Chief Lively reviewed the Travelers' Aid Program noting that funds were being made available for travelers stranded without gasoline/food money and in the absence of having accom- modations for overnight purposes, Lively said they give them enough money to get on their way. Lively said the fund is made up of donations. from churches, service clubs and the Salvation Army and the time consumed for the work is negligible, Acklin noted she is working on the Golden Spike festivities for Ashland and invited assistance by interested members of the City Council and citizens. The meeting adjourned at 10:10 P.M. Nan E. Franklin Ci ty Recorder L. Gordon Medaris Mayor 2/l7/87 P. 4 4th OF JULY COMMITTEE ASHLAND CHAMBER OF COMMERCE 110 E. MAIN P,O. BOX 606 ASHLAND, OREGON 97520 PHONE: (503) 482-3486 February 20, 1987 Mayor Gordon Medaris and Ashland City Council City Ha 11 Ashland, Oregon 97520 , Dear Mayor Medaris and City Council Membersl We are in the celebration. Ceremony.1I planning stages for Ashland's 1987 Old Fashioned 4th of July This year's theme is "The Centennial of the Golden Spike In order to stage our traditional parade and other events, we request permission for the following: 1. Closure of East Main Street and Siskiyou Boulevard from the Plaza to Mountain Avenue from 8 a.m. to 12 noon. 2. Closure of the Plaza area and Winburn Way from 6 a.m. to 6 p.m. ). Closure of Water street from East Main street to Van Ness Avenue from 8 a.m. to 12 noon. 4. Authorization to call upon commercial towing companies to remove vehicles from the Plaza, Winburn Way, and City parking lots off Winburn Way during the above hours of closure. With your approval for the 4th of July events and activities, the Chamber of Commerce will accept responsibility for regulation and administration of all concessions and events on the 4th of Juiy, 1987. Thank you for your consideration of this request. WALT HOFFBUH Parade Chairman Ashland 4th of July Committee eel Highway Division Ashland Police Department ?o,...-. ........ /' . -""-,', ' ...-..... 100 WalKer Ave Ashland OR 97520 Feb. 19, 1987 Mr Brian Almquist City Hall Ashland OR 97520 Dear Mr Almquist} I am writing to you regarding the use of the downtown area sidewalKs for sKateboarding. This is in conection with a video letter some of the 7th grade Ashland Middle School students are maKing to send to East Asia. J We would I iKe to schedule the shooting of the downtown area for early morning Sunday, March 8th. All necessary precautions will be taKen for the safty of passing pedestrians as well as those students sKateboarding. There will be adequate adult supervision and organization to maKe the filming time downtown as short as possibly. I have enclosed a coPy of an article from the Mail Tribune featuring the video we are maKing. We would appreciate hearing from you as soon as possible so we may final ize our plans. If yOU have any questions please feel free to contact Mrs Nancy Morgan the teacher in charge at the Ashland Middle School. ThanK you for your time. Jtlfce~ Ms ,Kyl e Me i sner o 'j;..g . So:T Ii ~ 8 0' ~ ~ a:E.g ET S ~ ~. ~ ~ g g -g 5' ~ Si) lG E" 0" it: ;:;. o~~~~~_1tI=~51'll :ffi~.l'llrb::;~"I:J""Sl.1"'(1)" ::.,oo::r::l<..t: .fl.lt.'"I:I:r>o.-r-o ::::Jc::r."'!.- C:"''''~::SI>>-.~''''c'<rb...._.::r''''-6' -lri- (tlP.VlI-l:::::roroal'll........, _.~rb~~g~~orb_~....n.l'lln~O'I'llfl,)~...._os~ =~?2~~GVlOOVl~ ~ Ii ;:;~g VJ 5'::: !? < Era g5.;t1~ ~ ~ e:~g g~:;:s ~g.a5.5:P;'~;; ~ I s.~ g ~ __ l-I'll.~-.o-'= n ~Oc ~....-'~-........ cm= oc. ~:-....~ E: o::s'" Q.=!jjcn:. 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Almquist, City Administrator Jlrrom: Robert D. Nelson, Director of Finance , - /" ,c~ubjed: INDEPENDENT AUDIT CONTRACT Pursuant to instructions from the Council, the Audit Committee called for proposals for independent audits of 1987-88 through 1989-90, subject to annual review of professional quality of the audits. /J" ' Although several CPA's expressed interest in the engagement and received requests for proposals, only Gerald W. Burns, CPA, responded. Following are the estimated fees: 87-88 88-89 89-90 Hospital $11,968 $12,320 $12,672 Parks & Rec. 3,400 3,500 3,660 City (Other) 25,024 25,760 26,496 Total $40,392 $41,580 $42,768 (Copies of the entire is-page proposal can be provided if requested~ The 87-88 estimates are reasonable, in comparison with 85-86 actual and 86-87 and 87-88 budgeted amounts. Attached is a copy of the Audit Committee's February 20 Minutes. If the Council agrees with the Audit Committee's recommendation, a motion to accept it and award the contracts would be in order. Respectfully submitted, .,gk Robert D. Nelson Director of Finance cc: Hon. Mayor & City Council Audit Committee Nan Franklin, City Recorder Tom Mack, Hospital CEO Mike McGraw, Hospital CFO Ken Mickelsen, Director of Parks & Recreation \RDN/jr --,~~, ~ ---- "-- J ~,.. . AUDIT COMMITTEE February 20, 1987 The above meeting was held at 12:00 p.m. on February 20, 1987 at the Copper Skillet. Present were Chairman Isaacs, Mayor Medaris, Park Commissioner Nelson, Director of Parks & Recreation Mickelsen, Director of Finance Nelson, Hospital Staff Accountant McGovern, and Supervising Accountant Huckins. The meeting was called to order by Chairman Isaacs. Motion was made by Medaris and seconded by Isaacs to approve the January 9, 1987 Minutes as mailed. Motion carried. Isaacs noted that bid specifications had been sent to qualified Ashland and Medford C.P.A.'s. The only bid submitted was from Jerry Burns. Isaacs stated that he felt very comfortable with Burns' audit performance. Motion was made by Nelson and seconded by Isaacs to recommend the Council accept Jerry Burns' bid proposal. Medaris noted that he had polled Cooper and he was in favor of awarding the bid to Burns. Ayes - All. The meeting was adjourned at 12:45 p.m. Secretary ~emnrandum February 20, 1986 ij1 n: Mayor and Council Vie Lively, Police Chief ~ JIf rom: ~ubjed: Liquor License An application for Change of Ownership has been received from The Bi-Mart Company, A background check has been completed on Brian Blankenship, Manager of the local Bi-Mart Store and approval of this license is recommended, VL:mm cc: file _..~ . APPLICATION STATE OF OREGON OREGON lIaUOR CONTROL COMMISSION He!urn To: . ~ bY- GENERAL INFORMATION , ,}1 {ISO I, 'J I fCl.<... -- ThIS apphcat,Qn lorm costs S5 CO A non.,clundaolc processing lee is (Is~.l.'s$l?d when you submit this compllltod lorm 10 the Commiss.on je~c6pl 10' Drull!}lsl an<;l Health C"'fl FaCIlity LlC(m~'iJ, The fllm9 of .hlS allphcal10n docs not commillha Comnm;sion 10 Ihagranlmo 01 :ne hCl'nse 10' w~,(:h yuu ar(' ;:ppIY"'9 nor docs " permIt you 10 opcmte tho busln('ss nameo below. No, 14618 (THIS SPACE IS FOR OLC~ O;;~~ USE;'''....-~....=.=.....I~..........=---~~~;;n''~~~~TY OR COUNTY VSE) ~...plical;on is be,n!] made lor NOTICE TO CITl[S AND COUNTIES: Do nOI consiacr Ihis applica. :i DISPH.SER. C,.ASS A 0 Add Partner I lion unless il has been slamped (Indsigncd allhntell byanOLCC "] DISPENSER. CLASS B Q Addit.onal Pr;"ilc~c rcprnsenlati'ffl. : DISPENSER. CLASS C 0 Ch(lngf) LOC."llion THE CITY COUNCIL, COUNTY COMMISSION. OR COUNTY <"j P<l.CKAGE STORS B,Change Owner;;!lIp I -: RESTA'..:RANT [j Ct'ange 01 Prrvil(!\)" COutHOF _____._____'_ ~ RETAIL MALT (lEVERAGE [J G't'alC'r P"",It'~c IN"",.. "I,;,'y O,CO""'Yl ':J SEASONAL OISPENS~.ij. . ORL.uS5~:. frivilega RECOMMENDS THAT THIS LICENSE BE: GRANTED _ ~ WHOLESA~E MAI:r"I..II.i"lll.El.t-':J.;,7bt'l~et I -. BEVERAGE & WINE :J Other I _I'...I'JEAY 0::1': 1 (.1935- 1 DATE_____~ "h'R__~/" [I. /;. , ( ( 1\.( ( ~,,,,/ I 8t ..------ (S'I'''lllml '~=-iL.!I"LL~_~ _.:2->.: O't) .!'j;~~:{L::~E. -=--=--=:-=~_==-=:.-=,,-=---=--=~ f'; Di:NIEO~_ ;. .AUT/ON: U ~ou, opcr<lt,on 01 thIS b"sl"t1~S dcpt'nct5 onyour n'':t'lving a liquor licanse. OLCC C,1ul;ons you nOllo purch.:lse, remOdel. or start conSlruC1lC'-' un!d your hcen~e ,s granled. N3.me 01 Co'poration. Pi1r1ner~'''p. or Indi'lidual ApplicanlS. 1} _TJIL--3~.L'..r_c~~Y~ 2) " " .________41 5l ~.~_~._._._._____._._ ~___.__._._.__...._.._.__.__ 6} _____._____,__._._"_ ________.~.___ 'fAC'" 1"."',.1;', L'$lEfl A!l'.)-.'E '~.!~l rlef AN IN"'\"I;)I,.>.t ''':~'O''.( AM) II [1"'AIle,.,!. "rMLMtNrl P'E'SC"'I Traa.. N.lme _--Ib'.t.:.~gl.._:!:d~L_(J.~I_1!.L':1~y.:ll_6.~..J:.::____._._ J ~jewr'a::('N3"'('_ Ye"'liletl-L4~ .L.:._ ...,hC"'po<db"nC"""......""'... P,e;ni:I'saddr'.!ss _ ;l;) r.O AM..L~---tl-iL..--_/J.jJjJ ...1NJL~....:7d..(,~~5VA/ ~Q,.L----2.2S""_.1~ ,N",.",""" S"c~' H_,.,' n~"'~l (C'l,i lCD""'1) ---:-t'1U1U! (Z,,,) 8usint'SSnlaillng.:ijd'['<,s___Lt2...~,:?l5.__J._J/!l _-L,-tL~~___L1/'~z2.Y..O "::-~___ [f>O '>0'. ~'"n.\)~' S"~~'. r""", 11;,,,,7 IC,"'. (S:a'el (Z.vl 5 Was premlSC:> Dre,'icusiy hcen~ed by OLCC? YCJ4._ No_ Yt'ar--1.21.L__ \, J 11 yes. 10 ",,!'!om: _.1./j....t'---.!!.!.:,:.!}d/CT._Ly~.rJ!-"'!.'t_.._~ Typ"orlicr.nse;L:J~~t.!L~~__ W,.lyou h.lll'~"mlnager. Yes.,).:,_. rJ:).._.__. N,l"!I" __---.11./\/ c.u.____L?J./J//I./< -CAI..5////__._.___._ IM.,""'l'." "'....1 "" ,.", !n.I,",~",,, 11"10',-1 W,1l anyone !'Is.!' no~ s;gn,ns ~h.s ilppl.catio:l \>11'-"l1 Irl llle ownc'ship "f Il)C'~IVC a pl-'lfL'nlage 01 protils Of bonus 110m the '.>u,"me5S? Yl;'S_ No....5_. J ;\.ha1,~ lh(' IOC,1' ~OIl("r.J"'; b0<~\. ....".....-. ',om p:cml~f'S ,'> loC"t,'rl'" _........:.-:JI/!_,:~L~l1._ .__T/]_(I(:f..':'_~_._____ \r...".,,,r':'lj'''COU'''v) I Gt CC ".lJ"~:""tl;,t,,,,. mil",.lIj ,""'..:;I'!);,IIIHl lJl,'y C.)"t",'( /'1~f,~: l.~." . 11.-:'. ._.~ '''~.:,~//-r. .,.,.o/~ ~ $/.A jf ~.7::.,. .__~-2..L~~,~~~.Jj!_",.d 'T_,f.k~e:,~' ,,~:c._ '__.__'H".CS.P_~\ _~_YY..:_e.'Jj !,' (~"""-,'I (TerJ"" ..I":"'~'.bu."......m'''~,1 AUTIOt>l: :;.;',~::,;;:.;';:",~:~~~2~, .::~~';:?~~u\;~~~;,,~"ntrnl r.nmr",s~io" mu~l bt' notified if ~.ou tire contacted by nnybody otlering 10 A.;Jplicantls) Silj:nalu'e (Inc......o!CorpO.31'or>.dJly <>~~"""''';;: "U,ee' '~e'ec" 7'~' ~ ~TE (,\::Z: J.') N;{:/. ",!: _.A .~.r (.,'M/'-1 , --..~-.'_-.---rr-.~._-____ ,,6~ _ ,_k --"'-'rC/'f~.L- "t_~__~__~___~ 3) _.__._______._~~...___. :) ~------~_.._---_.__._----- 5)_ ....:- ...00............ 6)_.__ ,,","'S~~ "821 Yil& ('-IP 7(?/!) . ~entnrandum February 24, 1987 Wo: Honorable Mayor & City Council "" ...,.,.".~ Brian L. Almquist, JJf rom: ~ubjed: Clarification of drive-up window regulations (AMC Sec. 18.72.105) It has come to my attention that an application is pending before the Planning Commission for a new fast-food restaurant on property adjacent to the Campus Drive-in at Francis Lane and Siskiyou Blvd. Part of that application includes a request for a drive-up window. It has also been rumored that another property o>1I1er elsewhere in town, who has had a drive-up window and no longer has a need for the window, is "selling" the right to a window. The drive-up window amendment was passed by the City Council in 1984 at the urging of then Councilor Russell Dale, who suggested that the 12 drive-up windows in existence at that time be "grandfathered", and that additional windows be added for each 1,250 in population growth. It was my recollection that the present 12 were to run with the land, and it was not the intent of the Council that they be "bought" or "sold". It would thus seem that if a drive-up window was discontinued for more than 6 months, that it would be considered abandoned just as any other nonconforming use under Sec. 18.08.520. RECOMMENDATION: It is requested that the City Council clarify its intent in establishing 12 as the maximum number that may be permitted until the population increases by 1250. More preciseiy, were the 12 in existence in 1984 site-specific to run with the land; or were they general which seems to encourage the idea that the "permitsll may be bought or sold (transferred to another location)? Attached is a copy of the regulations governing drive-up windows. Attachment (1) .. . Land Use 18.72.l00--18.72.105 18.72.105 Drive-up Uses. Any establishment which by design, physical facilities, service, or by packaging procedures encour- ages 'or permits customers to recei ve services, obtain goods, or be entertained while remaining in their motor vehicles, shall be subject to the follow!ng conditions: A. Drive-up uses may be approved in the C-l (Commercial) zone only. B. Drive-up uses are prohibited in Ashland's Historic Interest Area as defined in the Comprehensive Plan~ C. Approval of any drive-up use is subject to the Conditional Use procedure of the Land Use Ordinance. D. In addition to the criteria contained in the Conditional Use procedure, approvals of drive-up uses are subject to the following criteria: 1. The applicants must demonstrate that the average wait- ing time in line for each vehicle will not exceed five (5) minutes. Failure to maintain this average waiting time may be grounds for revocation of the approval. 2. All facilities providing drive-up service shall provide at least two (2) designated parking spaces immediately beyond the service window or provide other satisfactory methods to allow customers requiring excessive waiting time to receive service while parked. 3. All drive-up uses shall provide a means of egress for vehicular customers who wish to leave the waiting line. 4, The grade of the stacking area to the drive-up shall either be flat or downhill to eliminate excessive fuel consumption and exhaust during the wait in line. 5. The drive-up shall be designed to provide as much natural ventilation as possible to eliminate the buildup of exhaust gasses. 6. Establishments having drive-ups shall provide sufficient, stacking area to ensure that public rights-of-way are not obstructed. 7. The sound level of communications systems shall not ex- ceed 55 decibels at the property line and shall otherwise comply with the Ashland Municipal Code regarding sound levels. 8. The number of new drive-up windows shall not exceed the twelve (12) drive-up windows in existence on July 1, 1984,' plus one additional drive-up window for each additional 1,250 persons added to the State certified population census for the City. (Ord. 2313, 1984) Q ~emnrandum February 25, 1987 'm 0: Brian L. Almquist, City Administrator ~rnnn~ Allen A.Alsing, Director of Public Works ~ubjed: Adoption of Fixed Base Operator Standards The proposed airport lease refers to Standards for the Fixed Base Operator at the Ashland Municipal Airport. As such, it will be necessary for the Council to adopt the Standards prior to signing of the lease. Attached is a copy of the standards drafted by Wadell Engineering, and modified by the Airport Commission. Would you please pass this item on to the Council for its consideration? Attachment (1) i FIXED BASE ?PERATOR 'I STANDARDS FOR THE ASHLAND MUNICIPAL !AIRPORT , , In order to conduct a fixed base operation at the Ashland Municipal Airport ("Airport"), the City of Ashland !("City") requires each Fixed Base operator ("FBO") to meet the qualiffcations and minimum require- ments for conducting a nonexclusive fixed base operation on the Airport as set forth below. I I , I. Qualifications , I base operator agreement, the following to the satisfaction I of the A. Prior to entering into a fixed proposed FBO shall demonstrate the City: 1. Experience in fixed base operatidns, or other aeronautical experience prior to the date proposed to :cornrnence a nonexclusive fixed base operation on the Airport. , I 2. Demonstrate good moral character) including but not limited to no convictions for: I I , a. Criminal offenses incident to a pUblic or private contract or subcontract; I , b. Violations of the Organized Crime Control Act of 1970; , II. c. Violation of Federal Anti-TrUst statutes; I d. Embezzlement, fraud or similar crimes which are indicative of a lack of business integrity, or the suspension or debarment from award of public contracts or terminations of a public contract. I I 3. Financial ability to carry out a]l of the terms and conditions , of a nonexclusive fixed base operator agreement. 4. Ability to furnish good, prompt, iefficient and courteous service on a nonprejudicial basis, adequate to meet all reasonable demands of the public. I , 5. The applicant for Airport lease will submit a financial state- ment including all names of owners, or O~ficers if applicant is a Corporation. Any subsequent change in Officers will be submitted to the City during the duration of the lease. , ,. R. 'd f I M~n~mum equ~rements an Per ormance Standards i A. The FBO or a subtenant operating under a sublease duly authorized by the City, shall provide the following 'minimum goods and services at the Ashland Airport. The City reserves the right to enter into a -1- nonexclusive agreement with an individual'other than an FBO to provide one or more of said minimum goods and services on the Airport. The FBO ~hall provide to the General Aviation market the following minimum goods, services and facilities: I 1. A sufficient number of FBO owned/leased aircraft shall be permanently based at the Ashland Airport:! I a. For flight training requirements of private, commercial, and instrument pilot ratings, and ' b. aircraft. To reasonably satisfy the needs of the community for rental Other types of aircraft are at' the option of the lessee. 2. Line services, on a non-contract" on-demand basis during normal business hours, seven (7) days a w~ek, consisting of: a. Aircraft parking facilities, including transient, term and/or monthly aircraft tie-down as indickted on lease map, Exhibit A; b. Fuel sales and fuel handling services to General Aviation aircraft, during daylight hours. ' c. The FBO shall provide 80, 100: and turbine fuel unless , otherwise authorized by the City. , d. Collection of certain airport: fees levied by the City. e. An aircraft maintenance and repair shop in an enclosed hangar building(s) capable of holding a minimum of one light twin engine aircraft, within 12 months from executing lease, if building construction is required. ' f. Maintenance, inspection and repair of airframes, aircraft engines and aircraft accessories by at least one airplane and power plant mechanic (A&P/IA) certified by the FAA to provide such maintenance, inspection and repair services. The mechanic(s) shall be based in Ashland unless.otherwise authorized by the City. ! g. An adequate store of aircraft! maintenance and service replacement parts and accessories. ; i h. The existing terminal building with a total area not less than 1,000 square feet of ground floor sp~ce, providing office area and pUblic facilities, including a pilots' lo~nge, public restrooms, public telephones and access to ground transportation. 1. A manned Unicom radio transce'iver. -2- the &to: j. An adequate supply of merchan~ise and operation and safety of General Aviat:ion such I , , materials related to as, but ,not limited 1. flight materials; ,2. maps and charts; 3. log books; 4. flight computers; and 5. manuals. such minimum goods, services and faciliti'es must be provided directly by the FBO or by a subtenant operating under a sublease approved by City prior to the initiation of the sublease. I For the purpose of these standards and services commercial Aviation is defined as all operations and aeronautical activities performed by air carriers, air charters, air taxis, non-ssheduled operators and military. General Aviation includes all ,other aeronautical operations. 3. Fuel Storage and Handling. , a. The FBO shall have personnel,: trained in FAA fuel handling procedures, on duty during daylight hours, seven (7) days a week, who will provide Fuel Sales and fuel handling services to the General Aviation market without unreasonable delay. Fuel handling procedures shall be in accordance with FAA Advisory 'Circular 150/5230-4 "Aircraft Fuel Storage, Handling and Dispensing on ,Airports". b. All fuel storage and dispensing facilities constructed, installed and/or maintained on the Airport must be approved by the City. c. Any fuel delivered into any aircraft by the FBO shall be dispensed through a filter, conforming to FAA requirements, at the , Ashland Airport. d. Fueling of aircraft by an FBO at a location other than FBO's leased premises shall be permitted only in the event the is requested to do so by the customer being served. the FBO 4. The FBO shall obtain and keep in ;full force and effect at all times all approvals, licenses, permits and certificates necessary to conduct a fixed base operation on the Airport. 5. The FBO shall comply with all la~s, ordinances, rules, regula- tions, directives and circulars issued by any Federal, state or local government agency having jurisdiction ov~r the Airport, including but not limited to the requirements of Title:VI of the Civil Rights Acts of 1964, any Exclusive Right prohibitions, all Affirmative Action require- ments of Title 14 Code of Federal Regulations Part 152 and lease provisions required by the FAA. ' , 6. The FBO shall comply with all th~ established and maintained by the City. ' rules and regulations o -3- .' , I , 7. The FBO shall obtain FAA approvali,by way of FAA Form 7460-1 or any other appropriate approvals, 'prior to' commencing any construction br installation on the leasehold. ! I 8. The FBO shall provide reasonable 'security for the leased premises. ; , , 9. The FBO shall provide necessary and appropriate training of all employees including, but not limited to, ,training in fuel safety and fire and accident procedures. , 10. The FBO shall submit to lessor monthly reports of operations, such reports to include but not be limited to data relative to fuel sales, landings and takeoffs, hangar occupancy, number of tie-downs occupied, special events, and narrative information as to overall usage of the SUbject airport. ' 11. It is mutually understood and agreed that City shall have access to the FBO' s accounts and records :at any time during the normal business hours upon three days' notice for the purposes of audit. It is further understood and agr~ed that the City shall have the right to one unannounced audit per year at the City's expense. , It is mutually understood and ag~eed that incidental to this right of inspection, that the FBO shall keep acceptable accounting records according to standard approved accounting procedures for income tax purposes during the term of this lease and for at least three (3) years after the expiration of the lease qr the extension thereof. III. Other Services. In the conduct of its fixed base operation, FBO may conduct the following types of business on its leased premises subject to the approval of the City Administrator or his/her authorized designee, or at such other locations as may be approved by the City Administrator or his/her authorized designee. I Services described in this Section III may be provided on the airport by other than the FBO. Such a provider shall be designated as a "Specialty Operator". ' A. Sale of aviation related goods and services; , B. food and beverage sales and service; C. general merchandise sales; D. commercial ground transportation ser~ice, including rental vehicles; E. commercial cargo handling; F. air charter or air taxi operations; G. aircraft rentals; -4- H. aircraft sales, both new and used; I. flight training activities; J. interior and exterior aircraft cleaning; K. aircraft painting; and, L. maintenance, inspection and repair of airframes, engines, and avionics by personnel certified, as required, by the FAA and FCC to provide such maintenance, inspection and 'repair service. . I M. similar aeronautical activities as the City may, from time to time, approve. IV. Minimum Improvement Standards. A. Submittal, Review and Approval of Plans. 1. No building or structure of any kind, including but not limited to, buildings, aircraft storage hangars, aircraft maintenance hangars, fencing, improved aircraft parking/tie down areas, landscaping irrigation systems, light fixtures, signs, stationary fuel storage and dispensing facilities, and utilities, shall be erected, have its exterior altered, be added to, be placed or be permitted to remain on the leased premises or any part thereof until and unless the plans showing floor areas, external design and decoration, landscaping, paved roadways, paved taxiways and paved parking areas. structural details and the ground location of the intended structure, together with a plot plan have been first delivered to, reviewed by and approved in writing by the City. All buildings, structures and facilities constructed on the leased premises shall be of new material. The City may require changes, deletions or revisions to the p]ans submitted in order that the proposed improvements meet the intent, objectives and guidelines of the City, and conform to the building restriction lines set forth in the Airport Layout Plan, the setback requirements for FAA technical and operational equipment on the Airport, as well as applicable codes and regulations of the City and other applicable local, state and federal regulatory agencies. 2. The architectural character of all structures shall be such that they are in harmony with and compatible to the architectural character as established by the City. The architectural character of structures shall include, but not be limited to the overall design, height, construction materials, exterior ,colors and textures. 3. Notwithstanding the approval of the plans and specifications by the City, neither it, nor any person acting in behalf of the City, shall be responsible in any way for any defects in any plans or specifications or other material submitted to the City, nor for any defects in any work done pursuant thereto. Each FBO submitting such plans or specifications shall be solely responsible for the sufficiency -5- - . thereof and the adequacy of improvements constructed pursuant thereto. The City shall not be held liable to any person, whether the tenant, its contractor or subcontractor or not; on account of any action or decision of the City or failure of the'City to take any action or make any decision. ' B. Improvements. , 1. Aircraft Storage Hangars. In the event the FBO elects to construct aircraft storage hangars, then such storage hangars shall be permanently constructed, erected or installed on pavement designed for the heaviest aircraft anticipated to use the area, and shall be subject to the approval of the City. Aircraft: storage hangars shall be of first class, high quality design and constructed with new materials and shall meet the objectives and' follow the guidelines set forth for hangar structures on the Airport, including but not limited to building type, construction materials and color: standards. Any such construction will be sUbject to negotiations between the FBO and the City. ' 2. Fuel Storage and Dispensing Facilities. Any new fuel storage and/or stationary fuel dispensing facilities constructed on the Airport, both additional facilities and replacement facilities, shall be constructed only in the designated fuel storage area on the Airport. The FBO shall lease from the City fuel; facilities and/or sufficient area on which to construct any new or replacement fuel facilities necessary to service its fixed base operation. Design of fuel storage and dispensing facilities, including but not limited to the type, size, height and placement of such facilitie~ shall be sUbject to the approval of the City. I 3. Lighting. The FBO shall install lighting fixtures on the leased premises necessary to its operation and to protect the safety of guests, patrons, and employees. Lighting fixtures shall conform to the guidelines for lighting fixtures. The: City shall review and approve lighting fixtures. The City shall review and approve the location, intensity and illuminating effects of the light fixture(s) to ensure that it presents no hazard to Airport operations. , , 4. Graphics and Signs. premises shall be consistent regulations for graphics and All graphics and signing on the with the objectives and conform signing. : leased to the , V. Noise Impact. Due consideration for the noise impact on the community surrounding the airport will be given by the FBO in the selection of aircraft and related activities. I VI. In the event the above standards conflict with the provisions of the City or other applicable local, state or Federal regulatory agency, the most restrictive standard shall be,applied. VII. Facilities Development. The City has the right to further develop and improve the airport, its property, improvements and future facilities, -6- ,including hangar construction as the City deems appropriate to the public interest and shall have no responsibility to the FBO for any loss of revenue which might be caused by such development or improve- ment. ' VIII. Other FBO Rendered Services: , A. The FBO will serve as the City's representative disseminating and monitoring the Rules and Regulations Pertaining to the Ashland Municipal Airport as adopted by Council Resolution No. 78-10 or as amended by the City Council (Exhibit B, attached). , -7- ... , ORDINANCE NO. AN ORDINANCE AMENDING ASHLAND MUNICIPAL CODE TO ADD TO TITLE 2 THEREOF A NEW CHAPTER TO BE ENTITLED, "2.68 HISTORIC BUILDINGS AND A PUBLIC BENEFIT" . WHEREAS, owners of properties which have been placed on the National Registry of Historic Places are 'eligible for a tax freeze through a separate application to the State Historic Preservation . Office; and WHEREAS, the purpose of a tax freeze as it relates to public benefit, according to the State Historic Preservation Office, ". . . allows the owner to restore or improve the condition of the property and not pay taxes on the resulting increase in the property's value until the fifteen year period has expired.....in order to receive the full benefit of the fifteen year period, ,owners of properties in need of repairs or improvements should not apply for special assessment . ' " until these repairs or improvements are about to be made. . ."; and WHEREAS, the State Historic Preservation Office has stated that in order for a structure to receive 'the tax exempt status, a public benefit must be demonstrated. The burden of proving this public , benefit should be on the applicant, though no specific definition has been prepared by the State Historic Preservation Office in terms of what "public benefit" should be. Thus, ~t is the responsibility of , the local municipality to determine this definition. There~or~Re Ash.laooJIisturic CUHullissioH reC'omme>nns the-appl-ieant he> give>n alter.na~ tiv..e-e-ri-teL id -to- u;:)~ B.o:J juo:J L':"fio.:ltien [U.L; lu::=L /bi::; LequeSt Cl.l1d ~ the '- THE following improvements wh i,..h I:etlld cO,I'l:3ti tyLe a puLlie bon4=lfir --- PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. There is hereby added to the Ashland Municipal Code a new Chapter in Title 2, to be known as Chapter 2.68, and which shall read in its entirety as follows: "Chapter 2.68 Sections: . , HISTORIC BUILDINGS AND A PUBLIC BENEFIT I 2.68.010 Public Benefit -1- Ordinance No. RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND. OREGON 97520 . 2.68.010 Public Benefit. For the purposes of consideration for tax exempt status, the term "public benefit" shall mean the following: 1. Rehabilitation or restoration of an existing structure. 2. Retention or replacement of exterior historic details utilizing period materials and design. 3. Removal of inappropriate/non-historic facades and/or additions. 4. Rehabilitation of structural elements of a building (i.e., foundation, framing, etc.). Proposed work must begin within twelve months of approval of application or the City will petition the State Historic Preservation Office for removal of the special assessment status of the property. Any property receiving a tax exempt.status, whether in the designated Historic District or not, will have all proposed building/planning actions reviewed by the Ashland Historic Commission." The foregoing Ordinance was first read at a regular of the Common Council held on the day of and passed to its second reading and duly adopted on the , 1987. Dated this meeting , 1987, day of day of APPROVED: , 1987. MAYOR ATTEST: CITY RECORDER " -2- Ordinance No. RONALD L. SALTER ATTORNEY AT LAW D4 THIRO STREET ASHLAND, OREGON 97520 ..;' , ; RESOLUTION NO. A RESOLUTION PROHIBITING PARKING AT CERTAIN LOCATIONS ON MAPLE STREET AND LIMITING PARKING TO HANDICAPPED ONLY ON PALM AVENUE NEAR SISKIYOU BLVD. BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS: SECTION 1. Parking is hereby prohibited at all times on each side of the driveways at 251 and 255 Maple Street, and for a distance of one parking space in each direction at each location. SECTION 2. Parking shall be limited to handicapped parking only at the last parking space on Palm Avenue on the West side of Palm Avenue, and immediately. North of Siskiyou Blvd. SECTION 3. It shall be rebuttably presumed that the registered owner of a vehicle which is parked in violation of the provisions of this Resolution was parked by said registered owner. SECTION 4. The penalty for violation of this Resolution shall be as provided in Ashland Municipal Code Section 11.29.110. The foregoing Resolution was read and duly adopted at a regular meeting of the Ashland City Council on this day of March, 1987. APPROVED: MAYOR ATTEST: CITY RECORDER Resolution No. RONALD L. SALTER ATTORNEY AT LAW 94 THIRO STREET ASHLAND. OREGON 97520 ., .r. i ~ TO: Mayor and Members of the Common Council DATE: February 13, 1987 FROM: Ronald L. Salter City Attorney SUBJECT: Addition to Golf Course Ladies and Gentlemen: Delivered herewith is a Resolution which would indicate that the recently purchased land is being held for park purposes, or in the alternative, for golf course purposes at such time as the City is the operator of the golf course. In discussions with Mike Cherry, 'the County Assessor, he indicates that this Resolution will result in the land not being taxable, either for real property taxes or greenbelt taxes, so long as, it is not operat'ed by a private operator. Further, Mr. Cherry mentioned that he had read in the newspaper of negotiations between the City and Mr. Sullivan, and he was extremely skeptical as to the possibility of there being a concessionaire's agreement which would result in Mr. Sullivan's being the concessionaire and the property not taxable. However, he did not have a copy of the Attorney General's opinion of July 1985, which indicates that such agreements can be entered into and the property not taxable. At his request, I am sending him a copy of that Attorney General's opinion. Basically, I believe that any agreement will have to be worked out with great care and with the cooperation of the Assessor. Respect'fully submitted, ~~ RONALD L. SALTER City Attorney RLS/pc RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND. OREGON 97520 ; RESOLUTION NO. 87- A RESOLUTION OF INTENTION CONCERNING CERTAIN LAND, AND FOR IT TO. BE HELD FOR GOLF COURSE OR PARK PURPOSES. BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS: SECTION 1. with respect to certain land recently purchased by the City of Ashland, a description of which is contained in Exhibit A, which is attached hereto and incorpora.ted herein, said land is being held by the City for park purposes. SECTION 2. In the alternative, said land may be used for golf course purposes, but only at such time as when the golf course of the City of Ashland is not only owned by it, but is operated by it so as to be a public golf course, and open to the general public. The foregoing Resolution was read and duly approved at a regular meeting of the City Council of the City of Ashland on this day of , 1987. APPROVED: MAYOR ATTEST: CITY RECORDER Resolution No. RONALD L. SALTER ATTORNEY AT LAW D4 THIRD STREET ASHLAND. OREGON 97520 .' . I I I League of Oregon Cities SALEM: Local Government Center; 1201 Court Street N. E.; P.O. Box 928; Salem97308, Telephone: (503)588.6466 EUGENE: Hendricks Hall, University of Oregon, P. O. Box 3177, Eugene 97403; Telephone: (503) 686-5232 February 19, 1987 Dear ~layors: The Legislature has begun its consideration of proposals to increase funding for ,hi ghways, streets and roads, as developed in the 1986 Oregon Roads Financing Study. The recommendations of the study are contained in HB 2112, on which the House Trans- portation Committee will hold public hearings March 3 and March 5. Each city has been mailed a copy of "Making the Right Turn - Protecting the Public's Investment in Oregon's Roads and Bridges," and many of you have recently had an opportunity to attend a regional briefing on the study. . State and local officials worked for 18 months to identify statewide needs and to propose a conservative financing strategy to preserve our road system. For, the next 20 years, the cost of retaining the roads system at a reasonable level is $32 billion, but combined city/county/state revenues, if not substantially increased, would be $11 billion. The gap is $21 billion. The funding proposals in the study took a close-up approach to the next six years, recommending that about $1.2 billion in revenues could be realistically raised to pay for about one-half of the funding needed in the first six years. The sources of revenue recommended were increases in the state gas tax and corresponding changes to the weight-mile tax for heavy trucks, increased vehicle registration fees, and the adoption of a new vehicle titling fee. You have probably heard much discussion on the titling fee revenue proposal. The titling fee provides half of the revenue in the six-year package which is, as stated, very conservative in comparison to total documented six-year needs. If the titling fee is not enacted, the choice is between substitute revenues or no revenues to fill that immediate gap. The League's position i.s that we must request that level of the revenue package in order to benefit your city collector and local streets as well as operations and maintenance. The proposed combination of user taxes and fees is currently the best ,proposal for accomplishing that level of revenue. Your efforts to support this financing strategy are needed today. Here's what you can do: 1. Adopt a resolution supporting the Roads Financing proposals, HB 2112. Two sample resolutions are enclosed. Copies of your council's resolution or letters. and your request for support should be sent to your legislators and the individuals on the attached list. Please ensure that you send an informational copy to B.J. Smith at the League office. OFFICERS: Shirley Huffman. Mayor, HlIlsboro, Pre:sident. Nels Hansen, MIl)'Of, Metolius. Vlctt-President . Edith Henningsgaarcl. Mayor. Astoria. 71'e8surer' Richard Townsend, Executive Director. DrRECTORS: Elwm Hall, Mayor. Newberg,lmmediste Past President. Bill Barrons. City Manager, Albany. Candace BartoN, Coun. cilor, Grants Pass. Jean Cowan"Mayor, Elgin. Bill Deist, City Administrator, John Day. Don Jones, Mayor, Cantral Point. Mike Lindberg, CommiSSIoner. Portland. Emily Schue, Councilor, Eugene. Forrest 50th, Councilor, Beaverton. ~ . , ,/ ...... , The lIonorable Neil Goldschmidt, State Capitol Building, Salem, OR 97310 Senator John Kitzhaber, Senate President, 5203 State Capitol, Salem, OR 97310 Representative Vera Katz, Speaker of the lIouse, 269 State Capitol, Salem, OR 97310 Mike lIo11ern, Oregon Transportation Commission, 135 Transportation Building, Salem, OR 97310 Senate Revenue & School Finance Senate Transportation Monroe, Rod, Chair (Rm. 5205) Dukes, Joan, Vice-Chair (Rm. 5210) Cease, Jane (Rm. 5215) Houck, C. T. "Cub" (Rm. 5319) ~lcCoy, Wi 11 iam (Bill) (Rm. 5209) 'Olson, Bill (Rm. 5309) Ryles, Nancy (Rm. 5307) Cease, Jane, Chair (Rm. 5215) Frye, William (Bill), Vice-Chair (Rm. 5217) Brockman, Peter (Rm. 5316) Dukes, Joan (Rm. 5210) Kintigh, Bob (Rm. 5310) Monroe, Rod (Rm. S205) Simmons, Jim (Sm. 5311) lIouse Revenue & School Finance lIouse Transportation liosticka, Carl, Chair (Rm. 11495) Schoon, John, Vice-Chair (Rm. 11389) Calouri, Ted (Rm. H381) Gold, Shirley (Rm. H295) Hanlon,' Tom (Rm. 11487) lIugo, Bruce (Rm; 11488) Jones, Delna (Rm. 11385) McCarty, Ron (Rm. 11287) Trahern, George (Rm. 11485) Whitty, Jim, Chair (Rm. H285) Peterson, Nancy, Vice-Chair Rm. H292) 8rogoitti, Bob (Rm. H386) lIayden, Cedric (Rm. 383) Jolin, Peg (Rm. H291) Norris, Chuck (Rm. 366) Young, Al (Rm. H475) B.J. Smith, Senior Staff Associate, League of Oregon Cities, P.O. Box 928, Salem, OR 97308 ~ { . , ' , . THE STAYTON MAIL WEDNESDAY, DECEMBER 17, 1~86 Local, governments looking for repair funds By RON OBERG Stefl Writer STA YTON - We drive on them each cia\'. We build oUr homes and start our businesses next to them. And we pay to develop and keep them in shape. They are our streets and our highways and the miles they cover add up quickly, in Stavton there are almost 30 miles' of streets. nearly all of them paved.. according to Roger Nottage, city public works director. That may not be highly impressive in itself, he adds, but a high percentage o! those streets are rated as good and very few are in poor condition. Nottage is in charge of see. ing to it that the streets of Stayton are in the best possi- ble condition while staying within budget constraints. He works on the theory of preven- tative maintenance. or cor- recting potential problems before they become a reality. In most cases the maintenance of streets is something taken for granted by the public, and that is just how Nottage likes it. A slight dela\' in the traffic flow around a crew slapping on a little fog seal is much better, he thinks, than autos crashing through pot holes, Streets and highways have five major ratingso Very Good streets are those that are generaUy brand new or within about a year of age. Good streets, examples being Regis and Ida streets in Stayton, give a first class ride and ex- hibit few visible signs of distress. Nottage says that 'Good' rated streets experience the first taste of preventative medicine. "About five years after a street is constructed we'll notice a distinct wearing down and disappearance of those small btUe rocks in the pavement's surface." he says. "This wearing down may oc- cur sooner than that, but on the average we plan on apply- ing a fog seal at about five to ten years, This usually adds five years to the street 's ~ to 35-year expected lilespan," A fog seal is basically an asphaJt mixedo with water aa:CI ~;<':i( ... o ,_ .... 'i+4~~"'~;;;~i~.~~ ~.....,...."..""", ~--" -s,' j.~.~f~'~S::--::~{~~2:;.:~;:~>-= '.;i.:'." .: ':\.-';:'._.~.:~.:"".:"~::~'~?{~~~:: A cloud 01 dust billows around a city workman preparing lor B new sidewelk on West Washington Streel. Stayton end other cities are looking lor ways to finance street maintenance. - Photo by RON OBERG smeared all over to street to eliminate water seepage. Once applied, the water evaporates and the oil seeps into the cracks. The cost is about 32 cents per square yard. This is, says Nottage, the least expensive form of maintenance, but highly productive. The costs go up con- siderably as the road deteriorates. Roads in fair condition may require a ,slurry mix 01 sand and oil to repair; those in poor condition :-need a mix (chip seal) of'on-e quarter inch rock and oil to fill the large voids. Roads in verv poor shape often need rebuilding entirel)'. While the repair of roads is a science in itself, so is the financing for such work. Not- tage says revenue comes from a 12-cent per gallon gas tax in the state and, until recently, a serial levy for the city of Stayton. The gas tax. which supplies money for street funds throughout. the state, is dispersed' to three levels 01 government or tha t amoUnt, 68 percent is given to the state. 20 percent to the coun- ties and the remaining 11 per- cent to the cilies. Slayton receives $60.000 to $80,000 per vear from this source. . The three-vear serial lev\' in Stayton. sa'ys Nottage has been supplying another $&),000 per year, but the payments ended July 1. That money. he notes. had been earmarked for maintenance and will have to be made up from either a new levy or another source. . Approving another serial levy is one option, says Not- tage, and probably one that will be required to keep the streets in good condition. However, a new plan going before the slate legislature this year could supply funds to cities like Stavton and reduce the need for levies. Nottage explained that the plan was prepared by the ,. League of Oregon cities. the Association of Oregon Coun- ties, and the Oregon Depart- ment of Transportation. Entitled "Making the Right Turn." the plan caUs for a four-step program to supply nearly $1.1 billion in Cunds for the slate's roads and bridges. The three-pronged attempt to gain funds will include a state titling fee on new and us- ed automobiles and light trucks at the rate of two per- cent of the value of the \'ehicle at the time oC tiUe change. beginning in 1988. The pro- posal also includes increasing the vehicle registration fee by SIO per year beginning in 1988. Nottage added that another change would be to increase the state fuel tax and equivalent weightmile lax by a total oC two-cents per gallon for each of the six years begin- ning in 1988. The plan calls for distributing the funds. on the basis of 50 percent to the state. 30 percent to the counties and 20 percent to cities. ' While the far-reaching plan may find the going tough in the legislature, something must be done. says Nottage. to supply lunds to keep the streets in good shape, The city council will tackle that very issue. soon. 'I . RESOLUTION NO. 87- A RESOLUTION OF THE CITY OF ASHLAND ENDORSING A SIX-YEAR TRANSPORTATION FINANCING STRATEGY 0 WHEREAS, the League of Oregon Cities, with the Association of Oregon Counties and the Oregon Department of Transportation, commissioned a comprehensive technical study to 1) examine the ability of the total statewide road system to meet the demands for traffic, commerce and development; 2) determine the adequacy of existing and projected sources of revenue, considering revenue stability, to meet those demands; and 3) develop suitable strategies for long-term financing of the total road system; and WHEREAS, the findings of the 1986 study on roads needs and financing demonstrates that of over $6 billion needed to correct a backlog of deteriorating streets and structures, over $1 billion is attribut- able to the city-owned roads; fu~d WHEREAS, the backlog could grow to more than two and one-half times by the year 2000 if financing strategies to address it are not enacted; and WHEREAS, mileage of roads in urban areas currently in less than satisfactory condition are expected to grow from over 40% to over 81% by the year 2005" if funding levels are not altered; and WHEREAS, although cities presently generate through local effort a substantially larger share of their total revenues than other jurisdictions, yet the total of these and all other revenues expected to be available to cities will meet only about 45% of needs; and WHEREAS, the 1986 study proposes an l8-year plan for the development of revenues, with its focus on the specific strategy to generate an additional $102 billion in the first six years, yet retains other local options; and WHEREAS, the proposed source of revenues for the first six-year period is establishment of a new titling fee for autos and light- weight trucks, an increase in motor vehicles registration fees and a series of increases in the state fuel and equivalent weight/mile tax; and WHEREAS, the preliminary findings support a reasonable apportionment of new revenues among jurisdictions on the basis of 50% for the state, 30% for counties, and 20% for cities; NOW, THEREFORE, BE IT RESOLVED that the City of Ashland endorses the plan and the need for a long-term financing proposal and urges the Oregon Legislature and the Governor to adopt programs to generate the level of revenues identified in the six-year strategy; and Resolution - 1 . . BE IT FURTHER RESOLVED that, within the six-year financial proposal, the city endorses concepts for increased assistance to small cities under 5,000 population and, as adequate funding is available, a program for the reapir, preservation and moderni- zation of roads within urban areas which would be jointly funded and targeted to the upgrading of priority roads regardless of current ownership. The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of March, 1987. Nan E. Franklin City Recorder SIGNED and APPROVED this day of March, 1987. L. Gordon Medaris Mayor Resolution - 2 ~~/ -- February 25, 1987 ~O: Brian L. Almquist, City Administrator FROM: ,~Robert D. Nelson, Director of Finance SUBJECT: REQUEST FOR INCREASE IN 1986-87 BUDGET /' " '. ., . The Hospital's outpatient service has been a success, beyond earlier expectations. The economic benefits of these innovations became evident early in 1987. Concurrently, the materials and services budget needs to be amended to accommodate the sharp increase in activity. Accordingly, the Hospital's Board of Directors has requested a revision in the 86/87 budget. (See attached copy of February 23 memo). ! The following Resolution is needed to implement these changes: * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * RESOLUTION NO. A RESOLUTION INCREASING TOTAL NON-PROPERTY-TAX RESOURCE ESTIMATES AND INCREASING MATERIALS & SERVICES APPROPRIATIONS WHEREAS, additional Hospital revenues are available; and WHEREAS, additional materials and services expenditures are being incurred in the process of rendering health services to patients; NOW, THEREFORE, BE IT RESOLVED, that pursuant to ORS 294.326, the 1986-87 budgeted beginning fund balance is increased by $425,000, and the materials and services appropriation is increased by $425,000. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of , 1987. Nan E. Franklin City Recorder day of , 1987. SIGNED and APPROVED this ,; L. Gordon Medaris Mayor ) '. -,..... ~-~ c:flI trit n r a ndum February 25, 1987 'ijl 0: Brian L. Almquist, City Administrator ~ronn: ~Robert D. Nelson, Director of Finance ~ubjett REQUESTS FOR TRANSFERS OF APPROPRIATIONS WITHIN A FUND Ashland Parks & Recreation Commission has approved 1986-87 wage, salary and benefit changes, and materials and services requirements. Attached is a copy of the A.P.R.C. request. The following Resolution is needed to implement the Commission's request. (If approved, the 1986-87 columns in the 1987-88 budget will be amended accordingly). * * * * * * * * * * * * * * * * * * * * * * * * RESOLUTION NO. 87- A RESOLUTION TRANSFERRING APPROPRIATIONS AND AUTHORIZING EXPENDITURES WHEREAS, due to circumstances recorded above, the Mayor and City Council of the City of Ashland hereby determine that it is necessary to transfer appropriations and authorize expenditures as follows: 1. Within Parks Division, from Operating Contingency - to Personnel Services (Salaries) - $14,018, and to Materials & Services (Operations) - $4,032. 2. Within Recreation Division, from Operating Contingency, to Materials & Services (Program Expense) - $1,500. NOW, THEREFORE, BE IT RESOLVED, that appropriations are hereby transferred as indicated above. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the Ashland City Council on the day of , 1987. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1987. ; '\ '\ I ! L. Gordon Medaris Mayor - -----......~ , ... ," ,/. t' / . ASHLAND PARKS AND RECREATION COMMISSION '. CITY HALL' ASHLAND, OREGON 97520 . 488-5340 PARK COMMISSIONERS: KENNETH J. MICKELSEN Director PATRICIA ADAMS JEAN M. CRAWFORD DENNIS JOHNSON GARY NELSON TOM PYLE MEMORANDUM TO Bob Nelson, Finance Director FR:M Ken Mickelsen, DirectOr:~ )~1 SUBJECT: Transfer of appropriations for fiscal year 1986-B7 Dl\TE February 18, 1987 The attached rrerrorandrnn illustrates the transfer of appropriations which has been approved by the Crnmission. Please place this request for transfer of funds on the council agenda for its approval. Home of Famous Lithia Park #) ~ ASHLAND PARKS AND RECREATION COMMISSION ,-' CITY HALL. ASHLAND, OREGON 97520 . 488-5340 PARK COMMISSIONERS: KENNETH J. MICKELSEN Direc(Of PATRICIA ADAMS JEAN M. CRAWFORD DENNIS JOHNSON GARY NELSON TOM PYLE MEMORANDUM TO Ashland Parks and Recreation Ccmnissioners FR:M Ken Mickelsen, Director SUBJECT: Transfer of appropriations within funds for the Parks and Recreation Divisions (FUnd 16) for,1986-87 Jll\.TE February 18, 1987 PARKS DIVISICN: 'Ibtal transfer of $14,018 fran the cperating Contingency Fund to Personnel Services; and $4,032 fran the cperating Contingency Fund to Materials & Services ac=unt #309 - cperations. 1986-87 adjusted figures for Personnel Services: Eillployee Benefits 'IOI'AL PERSONNEL SERV. $ 29,B25 9,009 2B,20l 43,000 59,723 87,000 11,730 268,488 102,972 $371,460 Director Management Asst. Park Superintendent Park Technician III Park Technician II Park Technician I Parttime 1986-87 adjusted figures for 1,1aterials & Services: Ac=unt #309 - cperations $ 36,924 All other ac=unts remain the same. Nay Material & Services total $137 , 281 Homo 01 Fi1nlOllS I ilhia Park --). . . " MEM:lRA.rmJM Transfer of appropriations PAGE 2 RECPF..ATICN DIVIsrrn: Total transfer of $1,500 fran Operating Contingency Fund to 1,1aterials & Services a==t #397 - Program Expense. Also, salary adjustments will be made for Personnel Services within this category between parttime and fulltime employees. 1986-87 adjusted figures for Personnel Services: Director Management Asst. Parttime $ 7,401 8,996 10,755 27 , 152 8,650 Employee Benefits Total Pers. Servo $ 35,802 1986-87 adjusted figures for Materials & Services: Ac==t #397 - Program Expense $11,512 I\~l other ac=unts remain the same. New total for !1aterials & Services $22,760 '. <1/ , r". CITY OF ASHLAND PARKS AND RECREATION DEPARTMENT REGULAR MEETING JanuMlf 27, 1987 V~ce-Cha1nman C~ffivno~d called the meeting to OJIdeJt tLt 7:00PM tLt 340 S. P~oneeJt S.tIteet. ATTENDANCE: P~e6ent: AbHnt: Clu:uv6akd, Adanv." Plfle, M~cke)'L>en Nel60n, Jol1luon I. ADDITIONS OR DELETIONS TO THE AGENDA None Commi.,M,i.oneJt Adam6 made a motion ,to app~ove :the m~nlU:e6 06 :the DecembeJt 17, 1986 RegulM MedJ.ng M wtU;tten. Comm,h.6~oneJt Plfle .6econded. ' Thevo,te wa6: 3 1fe6 - 0 no II. APPROVAL OF MH1UTES Commh.6~oneJt Adam.6 made a mot~on :to appnove the p~ev.i.ou.6 mon,th 1.6 dh blVL6 emen:t:6 : Palj~oll checlu. #5713 - 5755 ,i.n :the amount On $2.>,300.46 and Palfable6 checlu. #9594 - 9669 ~n :the amount On $163,844. 19. Com~.6~one~ Plfle .6econded. The vote wa6: 3 1fe6 - 0 no III. BILLS AND FINANCES IV. AUDIENCE PARTICIPATIO~ ON THE AGENDA ElUc D.{ftmeJt, Mom :the Rogue Vallelf Councd', an GoveJtnme.nt.6, who hM be.e.n bv.\.tItwnentat ~n cOakd;,natinq the HrU,mel1>t pond e.xpwme.nt ~n ~e.latioMhi.p :to .the., . .61tUcJ.ng 06 Ree.deJt Re6 eJtvo,iA, made a p~e6 entation :to .the Com~.6~on an :the ~e6u,lt.5 06 that expeJUmef1:t. He e6Hwalllf :told .the Commi.M~on .that :the pond had wakQe.d ve~lf weU,6M be:tteJt .than anljone had an,ucJ.ptLted. The hnpac:t an .the. .61tUcJ.ng on wtLteJtwalf.6 pM:t .the pond WM g~eatllj mi.n~m~zed blf Ilav-i.ng .the. pond -i.n opeJtation. He -i.ncUcated .thtLt a WM h.v., Op-i.tUOf1 .tha.t .6-t:tLte and 6e.deJt.at age.nC<,e6 ~n chMge 06 wateJt quaU:t1f weJte g/[eatllf .unp/[eMed blf :the .6IICCe6.6 On .the. pond and :that -i.-t WM veJtlf conceJ.vable :that .thO.6 e age.nc<.e6 would .6tipultLte :thtLt .the pond be a pMt 06 anlf 6uX:uJl.e .61tUc.Lng 06 ,the cUlj'.6 ~e6eJtVO.l/[. He encouJwged .the. Comm.tL>.6-i.on .to con.6~de~ .{;U p06.Won /[egMcUng :that P/[OPeJt;t1f -i.n ~e.-Eatioluh~p :to :the cUlf'.6 6uX:Wle need6. A. ElUc D.{;t;(:me/[ - RVCG S.ttLtIM ~epoJU: 0 n .6 ecUment pond In d.U.cu.6.6~On, .the Com~.6-i.on exp~e6.6ed6uppoJU: 6ak :the conce.p.t On the pond and app~ecA,ation 60~ a6 benena to the IVtLteJt quaU:t1f tli~ougholL:t :the vallelf. Thelfa.t6o exp~e6.6ed a w.{1L{ngne6.6 to coopeJttLte wah :the cUlf ~n CAeating a plan wheJte.blf :the pond cOlt.td be u6ed to gtLtheJt .6edi.ment n~om .61tUcJ.ng -i.n 6uX:u~e lfeaM. Howeve~, thelf a1.60 wanted the pond p./'anned and eng~neeJted ~n .6uch a maf1HeJt M to allow nak optimum ~eCAe.ationat oppoJU:wutie6 nak the publlc .tall-ing .il1>to cOM~de.~ation thtLt .the. ma,in pWlp0.6e. On :the., pond wOllld be to :tAap .6 ecUment pwocUcalllf. Hav~ng been p~ev.{,OuL>tlf appo~lL:tcd M a conmu.t.tee, a WM deteJun-i.ned :thtLt Com~.6~oneJt Adam6 and D,iAec:to~ Mi.cQe.1'L> en would Wakll wLth > .. REGULAR MEETING - Janu~y 27, 1987 PAGE 2 Sediment pond the city to come up lvith a p~Opoaat whieh would meet the city' a need6 M weu M the p~ka' needa eonee~n{.ng the p~opeJLty on whidl the pond .u., loea.ted. V. AUDIENCE PARTICIPATION NOT ON THE AGENDA B~t:ty Ele~a.th, ~ep~~~entlLuve n~om the Southel{n O~egon Sw-im AMocilLuon, a non-pl{On-W: eomp~tU;i.ve aw,immi.ng MganizlLuon no~ youth, WM p~e6ent a.t the mee.t<-ng to ~eque6t the Me on the Daniel MeyVt MemoJUat Pool on the wee/lend on June 20th and 2L~t 1987 nM a awimm.i,ng meet. She expllLined thlLt SOSA WM eompJt-i.zed on youngateM th~ouglwut the Rogue Villey (app1{Ox. 50% n~om Aah,t.and). SOSA Wll6 ~eque6ting to hold a noviee me~t in Aahland tlu_~ ye~ to g,i.ve ',the A6htand young'.6teJL6 the oppo1(;(:unw:y to hOat a me~t, and gcUn the ~eeognLuon nOl{, do-Lng aD. She indiea.ted tha.t about 200,iam-i.ue6 wOILld be eom,i.ng ,to Aaldand ,iM ,the weekend wlueh would have a beneMciat -t.mpac..t on the eommunLty. Be;Uy ElVta.th 840 P ine,e~e6t T VVlaee So. O~egon Swhn AMoua;ti.on In d..u..eMa-t.on, ,the Comm,i_M,i.oneJL6 I pJU,m~y eoneVtn about 9~ant.i,n9 the ~eqUe6t wtv.. that they woutd have to etM e the pool to ,the fjenVtat pub-Ue no~ a whole weekend. S-t.nee it .u., :the onty aw,unmi.ng f,ae-i~Lty ,in Aah.t.and, they wVte not a.t ill ee!LtcUn tha.t tlley wOILld be aeung in tile pubUe I 6 be6t -t.ntVte6.t ,to do aD. Comm.u.,aione~ Plfle acUd thlLt in many way6 it Wll6 aim.i,l~ to the U,6e 01\ ,the tenni6 eOI!At6 I\M Bifj M'a ToufLnament and the baU, Metd6 nM LLtUe League, yet he, too, exp~e6aed hea.i;teney -to -ti.e lip the pool ilo~ an en;ti.~e weekend. MOTIOII A6.tVt the eonelMion oil the di_6euM,i.on, Comm.u.,aioI1e~ A,dmn6 made a motion _to ~ent the MeyVt Pool to the Sou-the_~,n O~egon Sw.im AMoeLlLuon on Jlme 20th 8 21at, 1987 ilOl{ the pullpoae oil a amim meet having the fj1{OliP eomptete a ~ental ag~eement with the depaJdment pay,ing a ilee oil $200 ilo~ the weelzend. Comm.u.,a-t.onVt Pyle a eeonded. The vote Wll6: 2 ye6 - 1 no (Pyle) VI. 0 LV BUSINESS None VII. NEW BUSINESS A. Elee.tion oil ol\il-t.eeJL6 nM 1987 Comm.u.,a,ioneJf. Adama made a motion to nomLna.te CommWaionVt CJtrov60~d a6 ChlLuwlan and G~lf ,limon tv.. Viee-ChILUtman. comm.u.,aione~ Py,te aeeonded. The vote WL6: 3 lfea - 0 no Comm.u.,~ioneJf. Pyle nomi,na.ted PlLt Adam~ tv.. Fi,nanee, 06 6-teeJf.. Commw~ioneJf. Adam6~ eeonded. The vote wtv..: 3 Ye6 - 0 no B. App~oval oil V-Utec..to~ Mielzeb..en p~e6ented the Mnat c/Jr.aM 01\ 1987-88 Budget the 1987-88 P~1za and Ree~ea.t-i.on BudQ~t to the COmmw~-ion whieh woutd be p1{e,6 ented to the Cw:y Cc){(neU. Tax Levy ~eqlle6t I\o~ tile PMlz6 and RecJtea.t-i.on MOTION Fund wOiLld be $1.1505 and 60~ the RecJtea.t-i.ol1 SvUaf Levy, 31. Comm,w6,ioncJt Adama marie, a mo,tion to nc,cept tll(' [){(dfj('.t IB p~('.6(>nt('rI. CommiM,i0l1('l{ Plff(' ~('e(Jnrl('rI. Tile vote wtv..: 3 ye,6 - 0 110 . .,~ . REGULAR MEETING - Jan~y 27, 1987 PAGE 3 NE(iJ BUSINESS C. V.u,C.M<.AOIU 01\ goa1'/., I\OIL 1987 In a genenat ~c.M<.Aon, the Comm.u,<.ion~ <.et <.ome pnio~[e<. I\o~ topic.<. they w.u,hed to <.tudy <lJ1d pull-Me in 1987. 01\ 6Jju.,t pnio~y WM <.tudying the G~eenway P,~opeJtty undeJL the PaJ,Ju, juJU<.cUwol1 <.etU.l1g <>orne gu.i.deLLl1e<. I\o~ Me al1d pO<.<.ibte devetopment. A wat~ 06 the G~eel1Lvay P~opeJtty WM <.rd I\o~ the 1\0Uowil1g Fniday al1d a Study Se<.<.iol1 WM <.et 60lL Feb~uMll 10, 1987 at 7:00PM. The Comm-u.,<.ioneM a1'/.,0 deuded to ~eview the Pouc.y Statemel1-t al1d GUA,de-!'il1e<. wluc.h WeJLe wtuUtel1 il1 1984 to deude whetheJL OIL 110t al1Y pouue6 needed to be, aUeJLed if1 1987 due to ehal1ge<. il1 the pMIu. MJ<.:tem O~ in ti,e c.ommwuty. Th.u, woutd A,l1c.tude a ~eview 06 pM~ tal1d, ~eCJtea:tA.ol1at f,ac.J.Li;t.[e<., al1d ~eCJte,at[Ol1at pnog~amm<-l1g. ' Tel1taJ'.A.vety, A;t WM deteJUnAl1ed that tlU/, wouJ:d be .Roo~ed at CLt the MMeh mee..Ul1g. I:t WM deteJUnAl1ed :that the Comm.u,<.iol1 woutd ~evAew :the pnoee<.<. Lt goe<. th~ough il1 deteJLm<-IUl1g M,tiVUe<. f,o~ :the depM..tmel1:t p~ o 1111 et pOMAb.Ry Mxt-i.ng gu,LdeLLl1e<. I\o~ 1\1ltlULe l1egotiatjalU wA;th p~ol1net. It WM dec.[ded :that th.u, <.houJ:d be dOl1e bel\olLe the l1ex..t <.atMY l1egotia:tA.olU weJLe to be dOl1e. The CommLM[ol1~ aha f,eU :that :the pM~ tal1d a,tol1g Guanajuato Way needed to be .Roo~ed at 60~ 6u.tl.(,~e ptanlUl1g. Al10theJL topie wh-i.c.h might be adclJte/.><. ed A/.> othe~ <louJtee<. 0 ,\ ~evenue 60~ the depM..tmel1:t. VIII. CORRESPONVEIJCE, COMMUNICATIONS, DIRECTOR'S REPORT NOl1e IX. HEMS FROM THE COMMISSIONERS NOl1e The, l1ex..t ReguJ:M Mee..Ul1g WM <let 6M :the Comm.u,<liol1 011 Feb~uMY 24, 1987 at 7:00PM. X. IJEXT MOIJTH'S AGEIJDA (I}A;th 110 611JdheJL bMAI1e<.<I, :the mee..Ul1g WM adj ouJtl1ed. XI. ADJOURIJMENT ReRped:6uUy, L,,) BIu),,' /, AI1I1 Bel1edid: Mavta!Jemel1:t AM.u,tal1:t / ::ALL TO ORDER !lINUTES FBO LEASE ADJOURN MINUTES ASHLAND AIRPORT COMMISSION February 4, 1987 The meeting was called to order at 12:15 P.M. by Chair Bill Knowles. Others of the Commissioners in attendance were Ron Bartley, Everett Elerath, Bill Porter, Leo Zupan, and Kenn Conger. The minutes of the January 7, 1987, meeting were approved as written. Chairman Knowles explained the philosophy behind the proposed lease and the Commission went through the document page by page. Several changes were discussed and several will be incorporated into the final draft. Those in attendance were requested to examine the lease in detail and send back comments to the Commission by Saturday, February 7, 1987. These may be left at the Ashland Airport c/o Bill Knowles or the Airport Commission. The meeting was adjourned at 1:30 P.M. to a special meeting to be held at 12:00 noon, February 9, 1987 at the Copper Skillet for the purpose of finalizing the draft lease prior to forwarding to the City Council and City Attorney. ,/'> 1','/' /' / I ,'"(,/",,.:,$) /;> .......-'......,c~.r__?,...' . _ _# /<'// ' /~e'2_/-/fL/ Dir. of~,ublic Works !/ Allen A. Alsing, ," . CALL TO ORDER FBO LEASE ADJOURN MINUTES ASHLAND AIRPORT COMMISSION Special Meeting - Feb. 9, 1987 The meeting was called to order at 12:15 P.M. by Chair Bill Knowles. Others of the Commissioners in attendance were Ron Bartley, Bill Porter, and Kenn Conger. The Commission reviewed the proposed FBO lease in regard to the previous suggested changes. Several other changes were recommended. The Commission agreed to pass the proposal on to the City Administrator and City Council for review and authorization to advertise for an FBO. The meeting was adjourned at 1:00 P.M. //;:: F<' /'-: ~.......-t . f I "-" ( __r Allen A. Alsing, Dir. /~... ,;'" /.' , ( //7 /'.i<'" -'r of Public W6rks /....../ .1../' . ASHLAND TREE COMMISSION Minutes February 19, 1987 Members present included Tom Murphy, Donn Todt, Michael Cady, Serena Linde was liaison Sonja Akerman. Joseph Vasilik, and Abert Lee. Al Behrs in, Also present I \ The meeting was called to order at 7:31 p.m. by Chairperson Michael Cady. OLD BUSINESS: SITE REVIEWS Cady stated he had been to a Site Review on Palm Street for a proposed four-plex and saw no problems with the sug- gested landscape plan. He and Lee had also been out near Campus Drive In for a proposed Dairy Queen on Siskiyou ,Boulevard. A row of American Elms are proposed for removal on the Siskiyou Boulevard project, which are diseased and in poor shape. They recommended removal of all but two of the rest of the trees. Cady and Lee pro- posed Red Maples as an alternative to the trees proposed for plant- ing. Vasilik suggested that we resist the removal of any more trees in that area. Cady and Todt studied the route for a house moving proposal which would bring a house from Medford to Ashland via Oak Street and over Hersey to Laurel and Ohio. No major problems were foreseen, although certain care was advised on Ohio to protect the Walnut trees. EDUCATION Lee suggested educating people on how to keep trees healthy by offering classes and/or displays during Arbor Week. BUILDING MOVING ORDINANCE - The ordinance was discussed. Cady com- mented that since the moving of the Lord house, further moves have gone much more smoothly. Behrsin questioned the process of involve- ment of the Tree Commission in submitting its recommendations, and Cady responded by explaining the process. "C" STREET PROJECT AND PROPOSAL - It was decided that Lee, Vasilik, Behrsin and Todt will meet on Thursday, February 26th at 3:45 p.m. outside of Jazmin's to scope out the proposed sites. Todt and Cady have mapped the existing trees on the site and suggested placement of new trees to be planted. Discussion was held regarding respon- sibility of newly planted trees. Vasilik suggested the City offer to provide care for first two years. The Commission supported this suggestion. A vote was taken on the proposal and it passed unani- mously. The proposal will be typed and sent to the City Council. STREET TREE ORDINANCE AMENDMENT The amendment was read by Cady and discussion followed. A vote was called for and it passed unani- mously. It will be forwarded to the City Council for action. Street Tree Commission Minutes ," 'February 19, 1987 Page 2 . P & E CONSTRAINTS ORDINANCE AMENDMENT - Cady read the proposed amend- ment. After discussion and a minor change, it was brought to a vote. It passed unanimously. It will also be forwarded to the City Council for action. ARBOR WEEK - Effort is being made to get the "Trees That Merit Atten- tion" slide show. Peter Giffen is willing to participate in a tree pruning demonstration. Vasilik suggested better publicity. Behrsin proposed contacting the Extension Service and agreed to do so. Plans were made to conduct a training session for people to lead tree walks through Lithia Park during Arbor Week. For all those wishing to participate as guides, training will take place on Thurs- day, March 5 at 4: 00 at the front entrance to Lithia Park. In the event of a torrential downpour, the training session will be re- scheduled. Todt offered to contact SOSC Outdoor Education Depart- ment for possible walk leaders. Frieda Verner's last year project of tying red ribbons on distinctive trees was remembered and dis- cussed. Vasilik offered to contact Andy Burk, 7th grade teacher, to involve students in a ribbon-tying project. Todt also suggested involving local Cub Scouts who had participated in the Helman School tree plant ings. Linde suggested ut iliz ing an older idea of having neighborhood brainstorming sessions for tree planting projects in/of the future. The Tree Commission agreed this should be a goal. Peter Giffen will be our contact with the Rogue Valley Arborist's Association. Todt will contact Swedenburg House. We will have our Tree City USA certification by Arbor Week. Behrsin suggested doing a public service announcement on T.V. OTHER - It was agreed to postpone the updating of the recommended Street Tree List until after Arbor Week. Lee suggested showing Helga Mot ley's slideshow or a display of her photographs closer to downtown for Arbor Week. Linde mentioned that $10 was donated to the Tree Commission by Mr. Barnthouse a couple years ago, and that we can decide how to use it. Also, she stated we should have funds from the sale of balloons during Arbor Week. NEW BUSINESS - None. ADJOURNMENT - There being no further business, the meeting adjourned. -e <.~".... . . . ASHLAND BIKEWAY COMMITTEE Monday, February 23, 1987 - 4:00 P.M. MEMBERS PRESENT: Roger Christianson, Michael Donovan, Frank Lang, Irvine Schueller, Robert Thomson, Bev Bennett, Al Alsing BUSINESS: I. Information and requests for in-put from our Committee were distri- buted, and general material from a draft of the Jackson County Bicycle Plan, to use in evaluation for comments. II. Al Alsing indicated that Oak Street from C to Van Ness is 36' wide and 40' from Van Ness to Nevada. Since this width would not accom- modate parking, bicycle lane, and traffic, it was decided to proceed with the public hearing concerning an 8' bicycle lane,on one side (the Helman School side) of Oak Street. Our next meeting falls during Spring vacation, so an alternate date will be selected that meets the Committee members' schedules, and allows time to inform the Oak Street property owners. ACTION: Bev will look into an alternate date and check with the Committee, and also inform Al Alsing of the established date so the property owners can be notified. III. Al Alsing, Frank Lang, and Michael Donovan reported on the poten- tial placement of new bike racks in the downtown area. Comments were made concerning the problem of cars parking when racks are too close to the curb, or placed next to businesses. ACTION: City staff will select six placements for the racks and install on a trial basis. Other racks may be built for other placements. All will be anchored to the sidewalks and serve at least four bicycles parallel with the street. IV. Discussion was held concerning the differences in County classifi- cation for bicycle traffic versus those mentioned in the State Code, and our ordinance. ACTION: Bev will check with Eric Dittmer about the source of county classification in their plan. Al Alsing mentioned our emphasizing to the county plan the extreme importance of their priority of our East Main/66 route. Rationale was the new Forensic Lab development in that area as well as the new Armory and a route for Ashland Airport/Ashland Hills. ACTION: Each member of the Committee was requested to include this in their in-put for the county plan and Bev will highlight the Committee's interest in this high priority. r .....~ " -..... .~ . " . Bikeway Committee February 23, 1987 Page Two Minutes Michael Donovan emphasized the need for signs on the sidewalk path warning pedestrians it was also a bikepath. Al Alsing mentioned that new signs will be placed under those indicating "Bike Route" at intersections which will read: "ON SIDEWALK". Irvine mentioned that some people had suggested placing a painted dividing strip on the sidewalk down Siskiyou. Alsing mentioned the high cost of such an additional painting task would be prohibitive. We will hope that the new ordinance, publications, signs, and the information sheets distributed to visitors and school children will alert them to the needs of being cautious, and understanding the multiple usage of the sidewalk. MEETING ADJOURNED AT 4:35 P.M. .:&-v ~ /di7 Bev Bennett, Chair