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HomeMy WebLinkAbout1987-0203 Regular Meeting IMPORTANT: Any citizen~,atte;nding Council meet~ngs may speaK on any ~t:em on t:ne agenaa, un.Less " i~_is.,the,_s'ubject of a public hearing which has been closed. If you wish to speak. . .:l.~~ *: Rlease rise and after you have been recognized by the Chair, give your name and ~ l,:- "(",address. The Chair will then allow' you to speak and also inform you as to the amount , T.:' . of time allotted to you. The time granted will be dependent to some extent on the nat~re of the item under discussion, the number of people who wish to be hea~~~nd the Len th of the agenda. ~ J \ - I _'" <J AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL February 3, 1987 I. PLEDGE OF ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers II. ROLL CALL III. APPROVAL OF MINUTES: Regular Meeting and Executive Session of January 20. 1987. IV. PUBLIC HEARINGS: 1. Financial plan for proposed expansion of Oak Knoll Golf Course. V. UNFINISHED BUSINESS: 1. Street design and assessment formula for paving of Susan Lane from High Street to end. VI. NEW & MISCELLANEOUS BUSINESS: 1. Monthly financial commentary by Director of Finance for period ending December 31. 1986. 2. Mayor's appointments: a. Steve Lunt to Ashland Community Hospital Board. b. David Bernard to Ashland Planning Commission. 1 VII. PUBLIC FORUM: Business from the audience not included on the agenda. VIII. ORDINANCES, RESOLUTIONS & CONTRACTS: 1. Second reading by title only of an ordinance electing to receive State Revenue sharing. Second reading by title only of an ordinance ordering the improvement of Susan Lane from High Street to end. 2. 3. First reading of an ordinance authorizing the transfer of ownership of McCaw Communications to Cooke Cablevision Inc. 4. Resolution calling for a special election on 3/31/87 concerning proposed expansion of golf course. 5. Resolution increasing revenue estimates and authorizing expenditure of grant proceeds (Senior Program). 6. Resolution accepting Construction of Reeder Gulch Hydro-Electric Project Contract No. 1. "'. -~ --.' " IX. OTHER BUSINESS FROM COUNCIL MEMBERS X. ADJOURNMENT Attachments: 1. Minutes of Boards. Commissions and Committees. " /" " "i:'~. . .........( ~. -,,' ~ ~ , ,,~, \- .- . .. ~ ROLL CALL APPROVAL OF MINUTES SUPER GOOD CENTS AWARD SMOKE DETECTORS/ NUCLEAR FREE ZONE MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL January 20, 1987 Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P,M. on the above date in the Council Chambers. Elerath, Reid, Bennett, Laws and Arnold were present. Acklin was absent, Bennett moved to approve minutes of the regular meeting of January 6, 1987; Reid seconded the motion which passed unanimously on voice vote. The Mayor read a letter from Bonneville Power Administration informing the City that the Super Award for outstanding perform- ance in the 1986 Super Good Cents was given the City of Ashland along with Larry Medinger of Medinger Construction Company for the most Super Good Cents Homes in the Lower Columbia Area and Don Greereof Greenewood Homes who was awarded the Grand Prize for the Most Energy-Efficient Home. Conservation Coordinator Dick Wanderscheid and both builders were congratulated by the Mayor and Council for their outstanding efforts in Energy Con- servation implemented in the City of Ashland. A letter was read from Robert Macknovski, 499 Iowa Street relative to the use of smoke detectors containing Americium-24l and prob- able violation of the Ashland nuclear free zone ordinance. Chief LeeRoy King ga ve an indepth report on the use of the du,oke detectors saying that fires are the third leading cause of death in the U.S, and that most fire injuries happen in the home. King said the radiation of the smoke detector is so small that the Nuclear Energy Regulatory Commission does not require a license for their use, King went on to say that a single xray has. more impact on the body than having a smoke detector next to you for 365 days a year, and said that he didn't believe the nuclear free zone ordinance was ever intended to be implemented to this degree. A gentleman in the audience said he is more concerned about people discarding the devices carelessly and asked about the danger involved if the smoke detector gets wet etc. Susan Wille, 497 Chestnut, said that she looked for photo electric detectors and was able to find them in order to make them available. Wille said she met Mr. Macknovski a few weeks ago and discussed the pro- blem with him. Wille described the thin layer of gold and silver foil encasing the Americium and expressed concern because most people are not aware of the, contents of the typical smoke detector and would not be concerned with the danger of discarding them like ordinary material. Wille said she called a Consumer Advocacy in Washington, D.C. and they couldn't tell her what to do but she said it is important that the device be sent back to the manufact- urer and that such instructions are supposed to be on each device. Wille said many people would not read the instructions and further that the instructions could be destroyed due to prolonged use or other conditions, Wille said that if the material is crushed in a landfill situation that the chemical could leach out into our water and soil and will be passed from one body to the next. , 1/20/87 p. 1 ~ular Meeting ...'-:.. I . . , .- " SMOKE DETECTORS! NUCLEAR FREE ZONE BUDGET COMMITTEE ELECTION ,Ashland City Council lILU/~1 P. L Robert Collins, 1235 N. Mountain said he is representing Peace House and it is neutral on this issue. Elerath reviewed information ~e had researched and said the micro- curi is a trivial amount and said that it could be lethal because it is a heavy metal. Elerath said the ordinance is written in a way as not to be enforceable because of the need to use radio- active materials in the hospital for nuclear medicine, the college biology department would use it for radioactive tracers and many other uses on a small scale. Elerath said he thinks the ordinance cannot be enforced and it is time the intent is clari- fied. Arnold said he was involved in passage of the ordinance and is a supporter of the ordinance. He said the concern he has is that this issue has been raised that possession or sell- ing of smoke detectors could be in violation and recommended that Council go on record saying that smoke detectors are acceptable for use. Laws said he would go one step further and amend the ordinance to clarify intent and was told by the City Attorney this could not be done because Council cannot amend an ordinance voted on by the people. Laws asked that Salter research and that clarification be put before the people. Salter said it should not be referred to a special election. Arnold read a resolution he drafted which said "it is the sense of the Ashland City Council that the ioniza- tion type smoke detectors containing Americium 241 do not violate Ashland's ordinance establishing a Nuclear Free Zone". Arnold moved to adopt; Laws seconded the motion. A gentleman living at 495 Chestnut noted there is a warning in or on the detectors which warns the detector's interior should not be touched or played with and added that it is a lethal dose of the Americium. Reid said she is interested in what Wille had to say about land-fill contam- ination and offered to work with her on the issue. Reid, Bennett, Laws and Arnold voted in favor of the motion; Elerath opposed and the motion carried. Laws recommended that the Mayor appoint El~rath, Arnold and Peace House representative Collins to draw up language to refer to people. Mayor and Council agreed. Reid nominated Sabra Hoffman to fill one vacancy on the Budget Committee; Bennett seconded the motion. Mayor nominated Michael Donovan. Elerath nominated Greg Williams. Laws moved to close nominations; Bennett seconded the motion ~hich passed unanimously on voice vote. Elerath voted for Williams; Reid voted for Hoff- man; Bennett voted for Williams; Laws voted for Hoffman; Bennett voted' .cor Williams; Arnold voted for Hoffman and the Mayor voted for Donovan. Three votes went to Hoffman and two to Williams. Hoffman won with 3 votes; Williams two. 'Bennett nominated Williams; Arnold nominated Golden and the Mayor nominated Donovan. Elerath voted for Williams, Reid voted for Golden, Bennett voted for Williams, Laws and Arnold voted for Golden. Golden received three votes; Williams two and Golden won the election. 1!20/87 p.Z 1 ~ular Meeting , '. . . .. .'. ".. GOLF COURSE EXPANSION BUDGET MEETING DATE NATIONAL REGISTER PHYSICAL CONSTRAINTS EMERGENCY STREET CUT Ashland City COlJndl 1/20/87P.3 Planning Director Fregonese reviewed the draft copy of the Golf Course Financial Plan and noted the Committee recommended that Bancroft Bonding be implemented and referred to the Voters at the Special Election in March for their approval. Fregonese said a public hearing will be held at the next regular meeting. On Reid's question as to why playing rounds are low at the moment, Fregonese said that playing 9 holes twice is not the same as playing 18 different holes. On Laws' question as to where documentation was gathered, Fregonese said that several municipal courses were con- tacted including Reno, Nevada,and the Dakotas etc. Elerath expressed concern that the documents were not signed by the com- mittee and Fregonese said it was probably because it was in draft form, David Powers, Golf Course Architect, was introduced and presented Council with physical installation of the expansion along with the costs and anticipated growth of playas a result of the proposed expansion. Bennett moved to accept the report and that a public hearing be set for February 3, 1987; Laws seconded the motion which passed unanimously on voice vote. The first Budget Committee meeting was set for February 12, 1987 at 7:30 PoM. and Laws moved to approve; Arnold seconded the motion which passed unanimously on voice voteQ Nominations by the Historic Commission to the National Register of Historic Places included the National Guard Armory and the Ashland Municipal Powerhouse in Ashland Canyon. For information only, On question as to why the Powerhouse is being nominated, Almquist noted this was required by the Federal Energy Regulatory Commission in licensing the plant. A public hearing for amendments to Physical Constraints Ordinance was set for February 3, 1987 at 7:30 P.M. A memo was read notifying Council that an emergency street cut was necessary to repair water line on Helman Street still under the street cut moratorium. COUNTY ROADS IN CITY LTS A memorandum relative to County roads within the City limits from the Director of Public Works who recommended seeking jurisdiction- al transfer of streets cited was considered and Bennett moved to proceed with recommendations; Laws seconded the motion which passed unanimously on voice voteQ PUBLIC FORUM The City Administrator presented a request from Hospital Chief Executive Officer Mack requesting the release of funds for a portable x-ray unit and Laws moved to place on the agenda; Reid seconded the motion which passed with all members voting YES on voice vote. Elerath moved to approve the $86,000 x-ray unit acquisition; Bennett seconded the motion which passed with all AYES on voice vote. The Public Forum closed at this point. 1/20/87 P. 3 lIar Meeting ".~ , ,~ ORDINANCES, RESOLUTIONS, CONTRACTS Susan Lane Impro ordo Neon Sign Ordinance Trailer & Camper Restrictions Ashland City Council 1/20/87 P. , A letter from the property owners effected by the proposed imp- rovements of Susan Lane was read in which they requested a more narrow street than proposed, a different assessment district policy and a new design for the cuI de sac at the end of the lane. Almquist noted a revised proposal cal~for an alternative to the typical front footage assessment criteria based on 50% area and 50% front foot. The Planning Director reviewed the proposal and said if you go for a 20 foot wide road you would need parking bays and drew a hammerhead configuration on the blackboard and diffi- culties where people use them for parking. Fregonese said the proposed 34 fto cuI de sac would take up less room and people are not as apt to use it for parking. Fire Chief King said he prefers the cuI de sac for the maneuverability of the fire trucks and recommended it for that reasono Alsing noted that Sheridan Street was done a narrow width because that is all the space that was available and that future development should be anticipated and said he didn't want to see the street standards downgraded. Kramer said there are still three property owners opposing the project and since the narrow road bed has been adequate at 10 to 12 feet in width he couldn't see the need for a street about as wide as Wimer Street. Laws moved to postpone the proposal until the next meeting; Bennett seconded the motion which passed with- out opposition on voice vote. Elerath agreed with the need to reconsider costs and Laws noted that the new computation policy may be good in this instance but would want to look at each situation and be free to choose either policy for individ- ual cases~ Second reading by title only was given an ordinance amending the sign code with respect to neon signso Laws moved to adopt; Arnold seconded the motion which pasI~d wifh E!erath, Bennett, Laws and Arnold voting in favor~n RglQ 8EstaXgea: Motion carried. (Ref. Ord. 2412) Second reading by title only was given an ordinance amending the Code to make parking restrictions apply to trailers and campers and Arnold moved to adopt; Laws seconded the motion which passed unanimously on roll call vote. (Ref. Ord. 2411) State Revenue Sharing First reading was given an ordinance electing to receive State Revenue Sharing and Laws moved to second reading; Arnold seconded the motion which passed unanimously on roll call voteo Albertson Annexation Reeder Reservoir The City Attorney requested that the three ordinances relative to the proposed Albertson (Clay St.) Annexation be postponed due to ligigationo The Director of Public Works reviewed progress on the sluicing project at the reservoir which entailed removal of 15,000 cu yds of sedimentation. Alsing noted the holding pond to gather debris is working out well and that construction work at the reservoir ..o.o.continued 1/20/87 P. 4 gular Meeting ~.:\ Ashland City Council 1/20/87 P. 5 . ,.., SLUICING cont. will be starting shortly and is on schedule. ADJOURNMENT The meeting 'adjourned to the executive session at 9:40 P.Mo L. Gordon Medaris Mayor Nan E. Franklin City Recorder 1/20/87 , ~emorandum '" 'ffio: Mayor and City Council Jff rom: Golf Course Committee ~ubjl'd: GOLF COURSE FINANCIAL PLAN January 20, 1987 Introduction This plan reflects the committee's best effort at projecting the various costs and revenue sources from an expansion of the existing Oak Knoll golf course from 9 to 18 holes. We have not tried to ascertain the indirect benefits to the community of such an expansion. We have used a very conservative approach, using high estimates of costs and low estimates of revenues, to assure that the plan will be successful. Where appropriate, we have included more "optimistic" projections that are based on what we think is likely rather than a worst case scenario. Financinq Plan II Land Acquisition Land acquisition will be financed with an intra-fund loan within the city's Capital Improvements fund. The amount of the land purchase is $320,000. The internal loan will be carried at an interest rate of 7.5%, however this will vary with prevailing rates. This loan will be paid off with a l% increase in the hotel/motel tax. This is expected to bring in approximately $44,500 per year, however if the figure is higher or lower only the l% will be applied to repayment of the loan. If the $44,500 figure does not change over time, the loan will be paid off in 1998, if it increases by 3% a year, it will be paid off in 1995. The l% increase will sunset once the loan is repaid. The following table shows the payment schedule. - I - Construction of the expansion will be financed by a voter-approved Bancroft bond which will be paid off by revenues generated by green fees. Iffiile actual annual payments vary somewhat and can be structured differently, a regular equal payment plan for the bond issue would require an annual payment of about $47,000 to pay for the expected $550,000 cost of construction. However the bond will be structured to reduce the payments in the first few years of the golf course construction when the course expansion will not be generating any income. BOND ISSUE ANALYSIS BOND ISSUE PRINCIPAL INTEREST TERM ANNUAL PAYMENT TOTAL PAYMENT TOTAL INTEREST $550,000 7.50% 30 YEARS $47,000 $1,409,875 $859,875 Included in the bond costs are the expenses of paying bond interest during the construction period, and the costs of maintaining the course while the grass matures. The maintenance costs are offset somewhat by green fees collected from the existing 9 holes, only the deficit between costs and expenses is included in the construction costs. The expanded course is expected to open in 1989, and in that year the fees collected will pay for all the maintenance costs, but only about one half - 2 - . . ,. ., of the bond payment for the construction costs. operation, is the first bond payment costs. that year. This $20,000 is included in 1990, the first full year of the course year when fees cover all expenses and construction costs are outlined in the table below. 1987 1988 1989 Maintenance Deficit $24,000 $3,156 $0 Bond Interest Payment $20,625 $41,250 $20,767 Architect's Fee $25,000 Construction Costs $429,202 Idle funds Interest ($12,500) ($1,500) $0 Annual Total $486,327 $42,906 $20,767 GRAND TOTAL $550,000 The actual costs of construction are about $60,000 higher than the 1984 architect's estimate to account for inflation and a generous contingency fund. &~]=f~ir~~~~CCi~~]~~I~~~~~~~~Ii~~}) ,'~~]' ~o/~ 14 ,65% <~q=j:T:I::, fW ~~~~ A-;--i -'-!-I=j~ t~/ !>~~W~ _:_Lc--r-~~..,. ~ ;W-/.?:rij/// , 'H I i I /, /,////~~. -'-, TT-'-t W/;;:,::::;::.~ ,<. ,>( '--'--mj~,;';j::i~X . I I: I : 'I'/~""-""""'--<: '---:::fE JI ~v ' f, , -IT-'~--'---T -~- '-t~- - -l-"-I-~-R-- -..- I ,I I I I I . \-:":~rT--r-n:::t:; - .. 'H+, I +H' W" --! 'I ' --~_+=- 7' ,",y,- "'{-1--!- , H1- :,' ,- , o. ,~'o "+ +H+V '-J.....~__~~ 4.43% II--~ ~1-o:t~nce----1 I [?J Jr,trcst I [2 Architect _Ud Construction 3) Lease Changes The successful development of the expansion will necessitate the City's Parks Commission taking over the maintenance of the - 3 - " . . . . course proper. The existing lease holder will retain the concessions on the restaurant, ~ro shop, and a new concessions on the driving range. In additlon, the City will also pay the lease holder a percentage of the green fees, and also a lease- purchase payment for the equipment currently owned by the lease holder. This .will amount to about $21,000 a year for a percentage of green fees, and $10,000 for equipment lease-purchase. 41 Financial profile during transition Green fees will have to be raised to pay for the golf course expansion. This should begin immediately so the increased costs can be absorbed by the playing public. Once the full 18 holes are available for play, the City can expect an increase in both the number of rounds played, and the number of 18 hole rounds played. To be conservative, this plan assumes a 16% increase in number of rounds played, and no increase in the number of 18 hole rounds played, remaining at the current 25% of total rounds. The experience at other, similar municipal courses is that we can realistically expect an increase of 35% in total play, and 18 hole. play to increase to between 35 to 60% of total rounds. The following table shows the proposed increase schedule of green fees: 'US6 1987 1988 1989 1990 9 Hole weekday $5.00 $5.50 $6.00 $6.75 $7.50 9 Hole weekend $6.00 %.50 $7.00 $7.75 $8.50 18 hole weekday $9.00 $9.50 $10.00 $10.75 $11. 50 18 hole weekend $10.00 $10.50 $11. 00 $11. 75 $12.50 Season ticJs.e'ts (limited to 99 per year) 7 day fa mi 1 y $600.00 $625.00 $645.00 $670.00 $710.00 5 day family $435.00 $460.00 $480.00 $505.00 $545.00 7 day single $475.00 $500.00 $520.00 $545.00 $585.00 5 day single $375.00 $400.00 $420.00 $445.00 $485.00 - 4 - . . " '.'.. Under a conservative scenario, the annual income from these fees would be as follows: Year 1986 1987 1988 1989 1990 30,670 Tota 1 Rounds played (Excludes 26,254 I\nnuals) , 26,254 26,254 27,882 % increase 0.00% 0.00% 0.00% 6.20% 10.00% Total Income $168,448 $181,575 from Green Fees Total Income $43,227 $45,702 from Memberships Tota 1 Fees $211,675 $227,277 $194,702 $227,842 $265,832 $47,682 $50,157 $60,716 S242,384 $277,842 $326,548 Assuming that total rounds would increase by 35%"and 18 hole play would go up to 35% of total play, the income figures look like this: Year 1986 1987 1988 1989 1990 Total Rounds played (Excludes 26,254 I\nnuals) 26,254 26,254 27,882 35,967 % increase 0.00% 0.00% 0.00% 6.20% 29.00% Total Income $168,448 $181,575 from Green Fees $194,702 $227,842 $327,933 Total Income $43,227 $45,702 from Memberships Total Fees $211,675 $227,277 $47,682 $50,157 $60,716 $242,384 $277.842 $388,650 1"~')."- .__.4."...____ _, ._u___... '..~-~-_'"_ "__..H.. J .'( , " p~ n c .9.~~~~_,LrJ...s re ~~_?J_~?!:!~.~ !:YE1~:0} I i lfJ~2:~ j:.:-,c.c.!. I {JI~~"'J I ~ \:t~"'~~ r _. :r'~'~~~~.31", -',' ;f\;\S(: I 'p:' ~ :'~'~ f~'"},:\,,", ~\'\'N' i ,J U.,.\~:J~ .~';:::~,J -~'1~~ i~~4~l K~~ ;""0''''; "':c,"'l ~l ~.ii l~~~:'.; ~~. ~~.~ I H~\~:J f~~1-~i i~~~~ ~,~~~~> ~~. j ~:~~~:,~i ,~>,.-:,~ t~'~~ ~~>~:j ~:/:;?'2; ! ~:~'?:~.~ ~:;:~~~1 ~.~~~'~ ~\;0~~ ~<~~~~ l'X:;'~'J.I. ~~(~ .:,~~:~~-" k~%~.'l ,>~~~~ ~~.':~"'..' I ",~'S.:z0..'l ':i::..);~' t''''\\~~ I~\'''~'l *"',,-' ,~~~I t~,,-~ ~~~~'i ~":~'I ,,~~ i :~~ 0i,"S ~~, '''~i ~"'i,'" I t~~,~~ . ,~ ,~~1 ~l 'I:~~ _ I ",,:,<~ . ~~,~J ., ,~,'\~ ~~~\ ,,~~~ 'J'.----:-;Si3 -'8~7 ~':i98h-l l-G~; +..,.~o f Y~~cr Ir'OO""~~~"" -"~~~I I 1m GIQwth ill Play II I El lom"c; ,m I I__(~ ~ ~u:r.p..n~ ~n~c~_c_ -'---'-.-'- --.'-.-'---.. . . " . , , .- 5) Long term financial profile Once the course is in operation, the picture in 1990 shows a $13,000 surplus under the conservative scenario, and a $71,000 surplus for the optimistic scenario. The details of the first full year of operation are: Golf Course Income (Conservative) Golf Course Income (Optimistic) Expenses Income $326,548 $388,650 Conservative Optimistic Green fees to lea see $22,858 27,206 Lease of Equipment $10,000 $233,910 $266,768 $46,569 10,000 Costs of Maintenance 233,910 271,116 Total Operating Costs (1990) Bond Debt Service 46,685 -------- -------- -------- -------- Total Costs $313,338 317,685 Revenue - Costs (Conservative) $13,210 Revenue - Costs (Optimistic) $70,965 A long range projection of the golf course operation using an inflation rate of 4% shows a significant surplus in later years. This amount could be used to reduce fees, further improve the course, or otherwise defer the costs of course operation. - 6 - '. . . , ~;.. Long Range Financial Projection for the Golf Course(Conservative) Year 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Income $326,548 $339,610 $353,194 $367,322 $382,015 $397,295 $413,187 $429,715 $446,903 $464,780 $483,371 $502,706 $522,814 $543,726 $565,475 $588,094 $611,618 $636,083 $661,526 $687,987 $715,507 6CCC.C!D, i'CC':;OO-;- i i 5 :'GCOO~ I I :-.;oom:.~ ! Surplus variable Expenses Fixed Expenses $256,768 $267,039 $277,721 $288,829 $300,383 $312,398 $324,894 $302,151 $314,237 $326,807 $339,879 $353,474 $367,613 $382,318 $397,611 $413,515 $430,056 $447,258 $465,148 $483,754 $503,104 $56,568 $56,568 $56,568 $56,568 $56,568 $56,568 $56,568 $46,568 $46,568 $46,568 $46,568 $46,568 $46,568 $46,568 $46,568 $46,568 $46,568 $46,568 $46,568 $46,568 $46,568 $13,212 $16,003 $18,906 $21,925 $25,064 $28,330 $31,725 $80,995 . $86,098 $91,405 $96,924 $102,663 $108,632 $114,840 $121,297 $128,011 $134,995 $142,257 $149,810 $157,665 $165,835 (h~05i:- r{~t:i:i~J';so~n;1.;::~t;~T~~FoEJ , f rm Surplus III Fixed Exp [;J Variable Exp . . 4""[-- I ..I.-\niC'.Jr:t 0.11..,' ;0"'-'T I ::~~:J ~ 1 O[G-}0+~ i I I " O' 19'191919'19'919"9'919'7.020202020202020202020 S'OS! S29.394959S979S99GOOl 020304050.:3070809!Q , , Year- - 7 - . . 'c , ....- Conclusions The expansion of the golf course according to this plan is a well considered move by the City. Under a conservative scenario, it would be a self sufficient operation. Under a more optimistic scenario, it would generate enough excess income to accelerate debt retirement or to further improve the course. The costs to the taxpayers in general would be none, and their risk is negligible. The benefits to the tourist industry would be significant, and the costs, a 1% increase in the hotel/motel tax, is minimal, especially considering that the tax would sunset when the land costs are paid off. The committee feels that this is the wisest course to follow. The committee feels that the land acquisition costs are much too great to be carried by the golf course itself without making the debt service on the course too high. If this were done, the course would have to meet its optimistic projections to meet the increased debt 'burden. This would be unwise. The committee feels that there are several options that the Parks & Recreation Commission may want to explore regarding the most prudent investment of the surplus funds generated, such as: 1) Develop a 'rainy day' fund of approximately 40% of the annual income of the course to cover costs for a bad weather year. 2) Payoff the city internal loan, allowing the 1% tax to sunset sooner; 3) Payoff the bonds for construction early, avoiding interest charges over the life of the bonds; 4) Strive to keep green fees as low as possible; 5) Continue improvements of the golf course; the long term reinvestment of monies in a recreational resource has paid off in Lithia Park, and the same strategy would work well for the golf course. - 8 - 0., . .- Respectfully submitted: ~~ Councilor pat Acklin Mike Gibbs Gary Nelson Gary Jones Ken Mickelson Buddy Sullivan Brian Almquist, ex officio John Fregonese, ex officio Bob Nelson, ex officio Ron Salter, ex officio - 9 - ~etitnrandum January 19, 1987 . '(ITO: Brian L. Almquist, City Administrator ~ro~: Robert D. Nelson, Director of Finance ~ubjed: MONTHLY FINANCIAL COMMENTARY -- DECEMBER 31, 1986 Electric Utility The Electric Utility continued its favorable trends, and the budgeted July 1, 1987 carryover estimate has been raised from $1,000,000 to $1,047,000. Sales revenues have been steady, and should exceed 86/87 estimates by at least 1%. Non-sales revenues have been even better. No appropriation category is in trouble. Water Quality The Water Division is performing well, and actual revenues should exceed estimates by around $45,000 or 3.7%. In the Sanitation Division the comparable amounts are $60,000 or 8.8%. Both divisions should start the new fiscal year in reasonably good .f.inancial condition, which will be very helpful, in..Yiew_,of,the vigorous future capital improvements program anticipated. General Fund Limiting expenditures to the amounts appropriated is more difficult than usual. Also, only $24,867 remains unexpended in the General Fund operating contingency, with six months still ahead of us. Nevertheless, we are optimistic that we will meet the challenge of the exceedingly tight budget. The $200,000 estimated July 1 carryover still appears realistic. Cemetery & Cemetery Trust The decline in interest rates will not cause a problem for 1986-87. However, the Cemetery Trust's capability of supporting part of Cemetery maintenance will be inhibited in 1987-88 and subsequent years, as long as interest rates remain relatively low. ~ . Page 2 .' -Street Fund It appears that the yield from street utility users tees, a new revenue source enacted last summer, will total about $99,000, compared with $90,000 budgeted. This is welcome news for the Street Fund, where the resources are urgently needed to proceed with resurfacing, chip sealing and routine maintenance. Insurance Services For the first time, the Insurance Services Fund balance exceeds $1 million, which has been a goal since the risk management program began to be emphasized. The safety and modified self- insurance plans have actually saved more than this amount, because some of the savings already have been passed on to operating departments. Respectfully submitted, ~ Robert D. Nelson Director of Finance cc: Hon. Mayor & City Council Tom Mack, Hospital CEO Nan Franklin, City Recorder - ..,. . .' WATER QUALITY UTILITIES Financial Forecast by Departments (In Thousands of Dollars) 1986-87 Description \'later Fund Balance, July 1, 1986 392 Sales t~Customers OthE!r Resources 1,100 165 Total Resources 1,657 Personnel Services 456 400 112 Materials and Services Capital Outlay Operating Contingency Other Charges (Credits) 1 To Other Funds 358 1.327 Total Expenditures Fund Balances, June 30, 1987 Warehouse Stock Accounts Receivable Cash, Investments, Other 196 70 64 Total Requirements 1,657 Sanitation 271 700 45 1,016 344 269 62 55 730 40 246 1,016 Date of Forecast Total 663 1,800 210 2,673 800 669 174 1 413 2,057 196 110 310 2,673 January 17, 1987 . ~emnrandum January 30, 1987 .~o: Members of the City Council ~rom:L. Gordon Medaris ~ubjetC Appointments to Hospital Board & Planning Commission Attached please find applications for vacancies on the Hospital Board and Planning Commission. I have checked with the Adminis- trator of the Hospital as well as members of the Board and they agree as to the qualifications of Stephen Lunt. I have contacted the Planning Department, staff and some Council Members relative to the application of David Bernard - all of whom agree as to his interest and ability to serve the City on the Planning Commission. I would appreciate your confirmation of these appointments. . . . , - STEPHEN LUNT 375 Grant Street Ashland, OR. 97520 482-0598 January 29, 1987 The Honorable Gordon L. Medaris Ashland City Hall Ashland, OR. 97520 Dear Mr. Mayor: Please place my name in nomination for the position of Driector on the Board of Directors, Ashland Community Hospital. My background of business management and company executive I believe qualifies me for this important position. Thank you. Very truly yours, lid X9~ &d Stephen Lunt " . DAREX' CORPORATION 220 HERSEY ST" P,O, BOX 277 ASHLAND, OR 97520 U,SA TELEPHONE (503) 488-2224 CABLE: BERNARD TELEX: 296553 , '" , .- .DARE~ Janua ry 27, 1 Y87 Mayor Gordon Medaris City of Ashland City Ha 11 Ashland, OR 97520 Dea r ~1r. Mayor, Please accept this as my application for the vacant seat I understand you have on the Ashland Planning Commit tee. If accepted it will be my pleasure and I will do my best to fulfill and perform the duties as required. Thank you for your consideration. Very truly yours, Q C Oavid A. Bernard, President DAREX Corporation DAB/sh P_S. My home address is 378 Terrace, Ashland, OR 97520 Home phone number is 488-1377. '. ~. - ,. '." "....', . . ... TO: Mayor and Members of the Common Council DATE: January 29, 1987 FROM: Ronald L. Salter City Attorney SUBJECT: Transfer of Cable TV Franchise Ladies and Gentlemen: McCaw Communications Companies, the operator of the cable TV system and the franchise-holder from the City of Ashland, has written asking that the Council approve a trans- fer of the franchise from it to Cooke CableVision Inc. We are further asked to agree that Cooke CableVision ~s "qualified to construct, own, operate and maintain the system". Next, we are asked to agree that Cooke may assign its interests in the franchise to any financial institution for security purposes. The franchise provides, in Section 16, that your approval is required and that it "shall not be unreasonably withheld." First, before we agree as to the qualifications of the purchaser, it would appear appropriate to inquire further into the facts forming the foundation for such an agreement. Secondly, I believe we should withhold consenting to a transfer for security purposes until we have more information as to the nature of the assignment, including most particularly the City's right to approve of any future purchaser from the financial institution in the event that Cooke defaults on its security agreement. Finally, the Council may wish to be furnished with further information as to the qualifications of the purchaser. Respectfully submitted, .~ C' ~i/// \CGv,;c.:J d, .?cl\f,., ,RONALD L. SALTER City Attorney RLS/pc cc McCaw Cablevision RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND, OREGON 97520 '. " -. "'1:"'1 '\; ~ :\ .... P1CCAW COMPUJrtlCATIOft.S CO"PflItI~ January 20, 1987 HAND DELIVERED The Honorable Gordon Medaris Mayor of the City of Ashland 20 East Main Street Ashlandr Oregon 97520 Re: Sale of McCaw Cablevision Dear Mayor ,Medaris: I am writing to advise you and the City Council of Ashland that McCaw Cablevision, Inc. has agreed to sell the assets of McCaw Communications of Southern Oregon ("McCaw") to Cooke CableVision Inc. ("Cooke"). This letter is formal notice of the proposed transaction and a formal request for consent to the purchase by Cooke of the assets, including cable television franchise rights and obligations of McCaw. Although this transfer will involve a transfer of the assets of the cable system, it will not result in any interruption or degradation of cable television services to the subscribers of McCaw Cablevision, nor will it require any change in management personnel or operating procedures. Enclosed for your use is a draft Ordinance which describes the specific interests and obligations being transferred by McCaw to Cooke. It would be appreciated if you would place consideration of this matter on the agenda of the earliest possible meeting of the City Council of Ashland. E01l5COl(58) P.O, Box 97060 . Kirkland, WA 98Q83.9760 (206) 827-4500 5808 Lake Washington Blvd. N,E, . Kirkland, WA 98033-7397 '. I , ":G) January 20, 1987 Page 2 Also enclosed is a letter from Mr. Jack Kent Cooke, the ultimate owner of Cooke CableVision Inc. Should you have any questions regarding the assignment and transfer of McCaw's franchise, please contact McCaw Cablevision Legal Department at (206) 828-8686. We would very much appreciate your prompt attention to this matter. Very truly yours, McCAW COMMUNICATIONS OF SOUTHERN OREGON By Its /(" ____ /~L 'l\'~T-"~(..r M~NAlD&it. Enclosure cc: Clerk, Legal Counsel and Members of the City Council of Ashland File 700000 E01l5C01(58) '. .' ORDINANCE NO. An Ordinance approving the transfer and assignment of the rights to construct, operate, and maintain a community antenna television system in the City of Ashland. Oregon. THE CITY COUNCIL OF THE CITY OF ASHLAND, DOES ORDAIN AS FOLLOWS: WHEREAS, pursuant to Section 16 of Ordinance No. 2258, McCaw Communications of Southern Oregon ("McCaw"), the present holder of the community antenna television (CATV) franchise rights throughout the City of Ashland, has applied for consent to transfer and assign its rights under said Ordinance to Cooke CableVision Inc., a Nevada corporation ("Buyer"). WHEREAS, it appears to the City Council of the City of Ashland that Buyer is qualified to construct, own, operate and maintain the system it is acquiring in conformity with Ordinance No. 2258. NOW, THEREFORE, the request of McCaw for transfer and assignment to Buyer of the rights and obligations as Franchisee to the above-referenced franchise is approved, with the further right of Buyer to assign its interests under the Franchise for security purposes only to such financial institutions as may be selected by Buyer to finance the acquisition and operation of the cable system. This Ordinance shall be effective only upon the completion of the sale of substantially all of McCaw's assets to Buyer, and if such sale is not consummated, this Ordinance shall be of no force or effect whatsoever. D1223C12(12) 1 " .' Buyer, by its signature hereon, agrees to be bound by the terms and conditions of this Ordinance, which are accepted in full. PASSED BY THE CITY COUNCIL OF THE CITY OF ASHLAND AND APPROVED BY THE MAYOR THIS DAY OF , 1987. CITY OF ASHLAND, OREGON By Mayor ATTEST: By City Clerk APPROVED AS TO FORM: By City Attorney ACCEPTED IN FULL: COOKE CABLEVISION INC. By Its DATED: D1223C12(l2) 2 - --.~-_. , .. JACK KENT COOKE INCORPORATED MIDDLEBtrBQ v..... 22U7 (70:3) 687-4000 JACK KENT COOKE ClU..llUUo.N OF nut BoA.BD January 20, 1987 The Honorable Gordon Medaris Mayor of the City of Ashland 20 East Main Street Ashland, Oregon 97520 Dear Mayor Medaris: My company, Cooke CableVision Inc. has agreed with McCaw Cablevision. Inc. to purchase the assets of McCaw Communications of Southern Oregon, owning and operating the cable television system servicing Ashland. I wish to take this opportunity to introduce Cooke CableVision Inc. -to you, and to express my personal pleasure in being permitted to serve the cable subscribers in your community. A word about my companies and me: For the past 50 years, I have been the guiding and prime principal in a series of companies whose success stemmed in direct.ratio to fulfilling their potential in the dissemination of informa- tion and entertainment to the public. At all times, my companies' successes have run parallel with the need to recognize the paramount role played by the consumer. From the beginning, I have operated newspapers, radio stations and magazines; and, in the '60s and '70s, one of the largest cable television companies in America, Teleprompter. Jack Kent Cooke Incorporated, of which I am Chairman and President, and which I own outright, is the parent company of these successful enterprises: The Chrysler and Kent Buildings in New York City, The Washington Redskins of the National Football League, The Los Angeles Daily News in Los Angeles, California, and Elmendorf, the historic thoroughbred breeding and racipg farm in Lexington, Kentucky. ~u.. Vmao T~ EJrn.~. Naw you:.(l&1lTSLU. BUILDDl'O KDT BmLDDIo VnroJlflA' BDDI1.II1' Kmn. r...... RaDSmIf p~ W.....1mnUIII . RaDeDJQ (NFL> ltJDrruOKT . BUOKDOap P,lJQlI ~---.-.--- . ..' ; January 20, 1987 Page 2 All through the piece, I have never lost sight of the unalterable fact that serving the public faithfully and well is vital to the success of an organization. There will be no lessening of this objective when the assets of McCaw Communications of Southern Oregon are transferred to my ownership. My sights are focused on the same high standards established by McCaw, its management team, and its stellar business methods. I do not plan to make any major changes in the personnel of the McCaw systems, nor to their enviable operating pOlicies. I quickly add that one of the chief reasons I negotiated to acquire McCaw's systems is the outstanding goal they reach serving their subscribers. I intend to maintain the same high level of service. Believe me, I am pleased that I shall enjoy the privilege of doing business in Ashland; and, again, I express my personal pleasure in being permitted to serve the cable subscribers in your community. Kind regards. cc: Menibers 0 f the C"ty Administr Jack Kent Cooke i ty Council or Brian Almquist . . .-~~..' ,. .;;0 . TO: Mayor and Members of the Common Council DATE: January 30, 1987 .. FROM: Ronald L. Salter City Attorney SUBJECT: Special Election Concerning Expansion of Golf Course and Bancroft Bonds Ladies and Gentlemen: Enclosed is a Resolution calling a special election for Mar'ch 31, 1987, concerning the expansion of the golf course and its being financed by Bancroft Bonds. You will note that the ballot title is set forth on Exhibit A, and there are two Exhibits A. There is a policy question presented as to whether the Council wishes to include in the ballot title the remote possibility that the bonds would be paid by the taxpayers. This is, as I say, a policy question and not a legal requirement, and thus it is left for decision by the Council. It would be appropriate for the Council to have either the short ballot title or the long ballot title included as Exhibit A. Respectfully submitted, q7.5?- ~6 RONALD L. SALTER City Attorney RLS/pc Enclosures RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND, OREGON 97520 " . .:~' . RESOLUTION NO. .k RESOLUTION CALLING A SPECIAL ELECTION FOR THE 31st DAY OF MARCH, 1987, . IN THE CITY OF ASHLAND FOR THE PURPa3E OF SUBMITTING TO THE LEGAL VOTERS THE QUESTION OF WHETHER OR NOT THE CITY SHOULD EXPAND ITS MUNICIPAL GOLF . COURSE TO EIGHTEEN HOLES, AND TO FINANCE THE EXPANSION UNDER THE BANCROFT BONDING ACT. ' BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOHS: SECTION 1. A special election is hereby called, pto be held in the City of Ashland, Oregon on the 31st day of March 1987, from 8:00 a.m. until 8:00 p.m., at which election there shall be submitted to the legal voters the question which is contained in the ballot title in Section 2 hereof. SECTION '2. The ballot title is as set forth on Exhibit A, which is attached hereto and incorporated herein. SECTION 3. That the City Recorder is hereby requested and directed to give due notice of such special election hereby called as provided in the Charter and Ordinances of the City of Ashland, Oregon. SECTION 4. For the purpose of this election, the polling places shall be as directed by the Jackson County Clerk. , The foregoing Resolution was READ and DULY ADOPTED at of the City Council of the City of Ashland on the 1987. a regular meeting day of Nan E. Franklin Ci ty Recorder SIGNED and APPROVED this day of , 1987. L. Gordon Hedaris Mayor " . EXHIBIT A No. 52 EXPANSION OF MUNICIPAL GOLF,COURSE Question: Shall Ashland expand its municipal golf course from nine to eighteen holes, and ,add a driving range? YES / / NO / / Explanation: If the expansion is approved, the funds will come from the sale of Bancroft Bonds, which are paid by the owner of the land which is benefitted, which is in this case the City of Ashland. They are, however, general obligation bonds, which means that if all other sources of repayment fail, then they are paid by the taxpayers of the City on the assessment rolls. RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND. OREGON 97520 .. , .. . No. 52 EXHIBIT A EXPANSION OF MUNICIPAL GOLF COURSE Question: Shall Ashland expand its municipal golf course from nine to eighteen holes, and add a driving range? Explanation: If the expansion is approved, the funds will come from the sale of Bancroft Bonds, which are paid by the owner of the land which is benefitted; which is in this case the City of Ashland. RONALD L. SALTER ATTORNEY AT L.AW 94 THIRD STREET ASHLAND. OREGON 97520 YES / / NO / / ~etitnrandum January 28, 1987 j /-~o: \ ;1 Jlfrom: ~'Robert D. Nelson, Director of Finance ') ~/~ubjed: / '\ ) The following Resolution is needed to comply with an Oregon Administrative J Rule concerning the budgetary treatment of grants and donations: ) Brian L. Almquist, City Administrator REQUEST FOR INCREASE IN 1986-87 BUDGET The City has received approval of the special transportation program for the elderly and handicapped, which will be funded through grants. (See 9-16-86 Minutes). , ,) * * * * * * * * * * * * * * * * * * j ') RESOLUTION NO. A RESOLUTION INCREASING REVENUE ESTIMATES AND AUTHORIZING THE EXPENDITURE OF GRANT PROCEEDS > , ) WHEREAS, Additional cigarette tax revenues will become available for a special transportation program for the elderly and handicapped; and '~ WHEREAS, it is important that the program should commence as soon as I possible; -> " NOW, THEREFORE, BE IT RESOLVED, that pursuant to ORS 294.326, the estimate for 1986-87 cigarette tax revenue is increased by $8,000 the General Fund Personnel Services appropriation is increased by $800, and the General Fund Materials & Service appropriation is increased by ~ $7,200~ Following are the details of appropriation increases: " - ' Senior Program Salaries Senior Program Employee Benefits Senior Program Materials $ 480 320 7,200 , r The foregoing Resolution was READ and DULY ADOPTED at a of the City Council of the City of Ashland on the 1987. regular day of meeting Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1987. -...;--f'.-. "- /", L. Gordon Medar~s MAVor .. . " ' -- , . RESOLUTION NO. 87-' A RESOLUTION ACCEPTING CONSTRUCTION OF THE WORK FOR REEDER GULCH HYDRO-ELECTRIC PROJECT GENERAT- ING EQUIPMENT PROJECT NO. 1. WHEREAS, the Engineer of work has determined that the contract for the installation of the hydroelectric generator at Reeder Gulch has been substantially completed; and WHEREAS, the General Conditions of the contract require that the City formally accept the work by Resolution of its governing body. NOW THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the City of Ashland, as follows: SECTION 1. The City of Ashland hereby accepts the work on the Reeder Gulch hydroelectric project as substantially complete. SECTION 2. The City of Ashland, in accordance with General Condition No. 20706, hereby authorizes the City Administrator to issue a "Notice of Acceptance of Construction" for Reeder Gulch Hydroelectric Project Contract No.1. The foregoing Resolution was READ and DULY ADOPTED at its regular meeting of the City Council of the City of Ashland on the' day of February, 1987. NanE. Franklin City Recorder SIGNED and APPROVED this' day of February , 1987. L. Gordon Medaris Mayor -. , .. LITIGATION REPORT - January 2B, 19B? o ,- Sigmon vs. Ashland & Lichens vs. Ashland: These are two cases where two ex-police officers are suing the City, alleging among other things wrongful discharge. The cases are being handled by our insurance company. The trial scheduled for this month as been postponed due to the fact that our attorney fur- nished by the insurance company became quite ill. They should be reset in the next few months. Ashland vs. Hintz: This case concerns the City's requirement that the building located at 493 siskiyou Blvd. between Michael's and Howard Hansen Galleries be removed as being a dangerous building. When I last looked, the building was mostly removed and according to the building inspector, it is in the process of being demolished by the owner. Thus, this case is ended. Copeland Lumber Yards, Inc. vs. 'Ashland, et al: This case concerns a suit by Copeland to foreclose a mechanic's lien. The City has a security interest in the property, and thus was a named defendant. The other parties to the case have settled the matter, and thus it has been dismissed, and the city's security interest is maintained. Cooper vs. Ashland, Almquist, Lively & 'Clements This is a case by Mr. Cooper alleging false arrest. It was dismissed by the Federal Court for lack of jurisdiction. It is certainly conceivable, however, that Mr. Cooper will pursue the matter further in a local court. Ashland vs. SOSC and Ashland School District: This case is one that has not yet been filed, but is being considered for litigation as both the School District and SOSC have declined to pay the transportation utility fee. Comparable issues are being litigated before the Court of Appeals in Columbia River Peoples' Utility District vs. City of St. Helens, et al. That case will take some months to be completed, but the decision therein should be of substantial assistance in clarifying the issues in our claim against the School District and SOSC. RONALD L. SALTER ATTORNEY AT L..AW 94 THIRD STREET ASHLAND, OREGON 97520 ., h, ,.. ,To the Mayor and City Council City of Ashland, OR 97520 ,. 'The fOllowing is a condensed report of the activities of the Public Works Department for the month of November 1986. ENGINEERING: Issued 25 street excavation permits. Issued two misc. construction permits. Field checked 3 minor land partition plats. Performed the following work on the 1986 Street Improvement Project: a) Inspected work performed by contractors. b) Prepared contract change order no. 1 on Otis Street. c) Prepared contract change order no. 2 on Otis Street. d) Replaced grade stakes, marked driveways and weep holes on Elizabeth and Otis. e) Prepared "punch list" of items to be completed. Revised description of Benson Annexation. Inspected construction work on Oak Knoll Meadows Sub. Phase II. Performed the following work on the Hosler Dam Modifications: a) Attended pre-bid conference. b) Distributed plans, contract documents, information and addendum to prospective bidders. c) Conducted bid openeing. d) Checked and analyzed bids. e) Made bid report and recommendation. f) Reviewed shop drawings for Waterman slide gates. g) Prepared contract documents. Inspected construction work on the Tolman Creek Meadows P.U.D. Prepared estimate and petition for proposed improvement of Pine Street between Baum and High Streets. Computed and mapped locations of existing water and irrigation lines across the proposed Oak Knoll Meadows Phase III. Inventoried the irrigation ditch from beginning to end showing overloaded areas and restrictions. Prepared drawing of sign to be acquired for bike path use. Designed and drafted proposed improvement of alley off Nursery Street. Distributed notice of public hearing on Susan Lane. Applied to D.E.g. for exemption of gravity sewer review. Prepared legal description of area of powerhouse. Performed the following work at the Ashland Airport: a) Began topo survey of south runway approach. b) Set monuments on approach zone ends. c) Projected runway centerline and connected to control traverse. d) Began mapping all physical features within approach zone. Applied to S.P.R.R. for permit to install storm drain under roadbed at Laurel and Hersey Sts. Prepared P.U.C. application for alteration of Hersey St. railroad crossing. STREET DIVISION: Swept 571 miles of streets and collected 203 yards of debris. Responded to 33 utility location requests. Patched potholes and sunken services. , ..~ -. . -'" Public Works Monthly Reports ',pa<:16 2 November 1986 STREET DIVISION: (Continued) Began raising and patching manholes and valves in conjunction with our resurfacing program. Thus far: '9 manholes and 5 valves completed. Also raised five valves on N. Main and patched same. Patched 11 services for the Water Division. Installed bridge deck no. 8 in watershed above the Filter Plant. Project included: a) Three days of preparation. b) Removal of old bridge and installation of 4 new concrete bridge decks which took one day. c) Two days spent grouting, placing anchor pins, cleanup and roadwork. Graded several streets and alleys. Repaired or replaced several signs and/or posts. Removed 4-hour parking signs from Winburn Way and from Hargadine parking lot. Removed "commercial bus only" parking signs from S. Pioneer and installed two-hour parking signs. Installed 4-hour parking signs: 8:30 a.m. to 5:30 p.m. except Sundays and holidays, on C Street between 1st and 2nd Sts. Per Ordinance No. 2408. Installed "no parking anytime" signs on the south side of Auburn St. per Resolution No. 86-46. Cleaned debris from catch basins. Cleaned ditches on several streets. Began re-constructing drainage system on Union st. above Siskiyou Blvd. Project included installation of 2 curb inlet catch basins and two 10" storm drain cross-overs. approach at 435 Walker St. and installed curb Repaired catch basin grates at 4th and A Streets and at willow and Otis Streets. Cleaned up sweeper dump site and hauled off 160 yards of debris. Stenciled all bike lanes. . Backfilled new granite sidewalk on S. Pioneer. Added mulch to planters at the Water Street parking lots. Replaced six trees on Hersey St. from Oak to Ann Streets. Swept N. Main bike path from Schofield to Laurel. Dug for Electric Dept. at Randy and Elizabeth. Seeded and fertilized 2.89 acres along the runway at the Airport. Readied Street #7 for ice and snow removal. Cleaned up tack-coat applicator and trailer for winter. Removed (sandblasted) graffiti from R.R. bridge on Water St. at Van Ness St. Repaired washouts on upper Terrace St. and on Schofield above N. Main. Cleaned up Street Division facilities and designated equipment and vehicles on a weekly basis. '''1 ' """? . Public works ". ,', Pag~ Three , . Monthly Report November 1986 . FLEET MAINTENANCE DIVISION: Two mechanics completed work City equipment and vehicles. are as follows: on 51 repair orders for various types of The divisions and departments involved Street: 15 Police: 13 Cemetery: 3 Electric: 7 Warehouse: 1 Engineering: 1 Water: 10 Fire: 1 The emergency generators at City Hall and the civic Center were fueled and manually tested weekly. I & M Certificates issued for November: City: 25 SOSC: 4 WATER QUALITY DIVISION: Repaired seven leaks in customer service lines and two leaks in city- owned water mains. Replaced two 3/4" curb stops in customer services. Installed twenty-one meter boxes and extended five 3/4" water services in the Park Estates Subdivision. Installed eight water meter boxes in the Oak Knoll Meadows Subdivision and five meter boxes in the Tolman Creek Meadows P.U.D. Installed four 3/4" customer hand valves and adjusted to grade three meter boxes. Installed fire hydrant at Sheridan and North Main Streets. Replaced one 3/4" and one 1" water meter. Installed air line in Shop at City Service Center. Installed diversion dam in Ashland Creek to divert creek through settling pond located near the Wastewater Treatment Plant. Replaced two bridges below Hosler Dam. Replaced one 4" sanitary sewer lateral. Repaired two 4" sanitary sewer laterals damaged by contractor. Installed two 4" sanitary sewer laterals. Installed lamphole near 131 Terrace St. Replaced automatic drain valve to the Ashland Creek pump station. Responded to 45 requests for location of underground facilities. Rodded 6,865 feet of city sanitary sewer mains. Cleared three stoppages in city sanitary sewer mains. There were 69.853 million gallons of water treated at the Water Treat- ment Plant; and 58.97 million gallons of sewage treated at the Waste- water Treatment Plant. . ic Works ,/' .l /J / ~ Alsing, Dir. Al1en A. ~emoraltdum January 13, 1987 'ID 0: Honorable Mayor and City Council ':ill' au) C'l rom: Al Williams, Director of Electric Utilities ~ubjed: Electric Department Activities for December 1986 The following is a condensed report of the Electric Department activities for December 198 The department installed 14 new underground services and 4 new overhead services. There were two temporary services installed and four were removed. We responded to 24 requests for location of underground power lines and repaired 35 street lights. Two new 100 watt street lights were installed. Twelve transformers were installed for a total of 669 KVA and twelve were removed for a total of 519 KVA, adding 150 KVA to our system. We installed 1170' of conduit and 2280' of wire this month. There were 525 delinquent account notices worked, and 61 delinquent accounts were disconnected. There were 12 new meters installed and one replaced. We had 223 connect orders and 180 disconnect orders for a total of 403 orders. Employees attended monthly safety meeting. .' ELECTRIC DEPARTMENT Accomplishments for 1986 " This was a very busy year for the Electric Department due to. all the construction and new subdivisions. The Department installed 96 new underground services and 25 new overhead services. There were 39 temporary services installed and 27 removed. We replaced 21 services. There were 213 lights repaired and 21 new street lights installed. The Department installed 77 transformers for a total of 5,351 KVA and remved 56 transformers for a total of 3,940 KVA for a gain of 1,411 KVA to our system. Installed 25,615 feet of conduit and 40,930 feet of wire this year. The Department responded to 395 requests for location of underground lines and installed 11 power poles. We replaced 259 meters and installed 103 new meters. There were 3,202 delinquent account notices worked,.and 706 delinquent acccounts were disconnected. Looks like Ashland is on the move, since we had a total of 5,639 connects and disconnects in 1986. '. I . " CALL TO ORDER APPROVAL OF MINUTES RESIGNATION VISION CLEARANCE MAPLE STREET ONE-WAY SIGNING 4-HR. PARKING BEACH ST. /BLVD. SIGNING WINBURN WAY MINUTES TRAFFIC SAFETY COMMISSION November 26, 1986 The Phil Bill Lamb. Chair were Bev meeting was called to order at 4:00 P.M. by Arnold. Other Commissioners in attendance Marschall, Walter Schraub, Gary Cretan and The minutes of the October 22, 1986, meeting were approved as written. It was reported that Commissioner Goldberg has resigned. It was reported that one of the property owners at Holly and Harrison had responded by trimming of foliage, the second property owner has not responqed and staff will continue pressing for a response. Staff reported that property owners on Maple Street had been notified that discussion was to take place at the Nov. 26, 1986 meeting. It was decided that driveway visibility seemed to be the main problem. Staff will bring a proposal concerning driveway visibility to the next meeting. The remainder of the study will remain on hold until the nursing home construction is completed. It was reported that many vehicles leaving the service station on Lithia Way east of Second Street, turn west (the wrong way) onto C Street. Staff reported that one- way signs were a condition of approval for the car wash addition to the service station. The Commission requested Staff to see if the car wash is to be constructed in the near future. If not, the City might elect to install the signs on its own. Staff reported that the missing four-hour parking sign near 450 Siskiyou Blvd. had been replaced. Staff reported that there was a "No Left Turn" sign on the traffic signal and two 18 inch by 24 inch signs noting "One-Way - Do Not Enter" at Iowa and Siskiyou Blvd. It was requested by the Commission that the size of the "Do Not Enter" signs be increased. Staff will follow up. Staff reported that there were four "15 M.P.H." signs in each direction. Placement was made by the Street Division after consultation with the Parks Director. The Police Department agreed that there were sufficient signs through the Park. A \ "'Minute,s - TSC - Nov. 26, 1986 Page Two EAST MAIN ST. A petition was presented by Mr. James Hunter, 2105 E. Main St.: 1) that E. Main be widened; 2) that the speed limit be reduced; and 3) that a bikepath be con- structed. The limits proposed would be between the railroad and Tolman. After considerable discussion of past problems and solutions, the Commission voted unani- mously to recommend to the Council that a 20-mile per hour school zone be established adjacent to the school property. Mr. Hunter was urged to contact the school district about the possibility of providing crossing guards at Walker and E. Main Streets. BOAT PARKING ON STREETS The problem of long term parking of boats on City streets was set forward to the next meeting. ONE-WAY ALLEY A proposal for making the alley on the north side of Siskiyou between Mountain and Palm a one-way alley to the north was carried forward to the, next meeting. Staff will notify adjacent property owners of the pending discussion. NEXT MEETING Because of the holidays, the next regular meeting will be held in January. ADJOURN The meeting was adjourned at 5:07 P.M. ,-_j!X;:;y d' Allen A. Alsing, ,&'~ Staff Ad ~ sor ~ ". .' / 4'1 . ASHLAND COMMUN I TY HOSP ITAL MINUTES OF THE BOARD OF DIRECTORS' MEETING December 19, 1986 The Board of Directors of Ashland Community Hospital met at 12:30 p.m. on Friday, December 19, 1986, in the Conference Room of the Hospital. ::SENT: Those present were: Walt Hoffbuhr, presiding; B. Doyle Greene, Linda Jackson, Frank Bi Ilovits, Jerry Cooper, Frances Wi ley, and Dr. Jean Keevi I, Board members; Dr, Bruce Johnson, Medical Staff representative; Pat Ackl in, City Counci I liaison; Beth Barnet, Foundation president; Mike McGraw, CFO; Tom Mack, CEO; and Carolyn Johnson, acting executive secretary. SENT: Those absent were: Mike Jewett, Board member, and Ruth Keener, Auxi I iary president, .L TO ORDER: The meeting was cal led to order at 12:40 p.m. by President Walt Hoffbuhr. "ROVAL OF ;RD MINUTES: Frances Wi ley questioned the fact that Dick Reeve had been I isted as absent in the November Board minutes when in fact he had resigned. A motion to approve the corrected November minutes was made by Linda Jackson and seconded by Frances Wi lee. All approved, ~M I nEE REPORTS ) MINUTES: Marketing & Finance Committee Jerry Cooper reported that Nancy Powel I of Discovery Resources had made a presento- tion describing the content and sponsorship options avai lable to support a new radio talk-show about health and I ife-style changes. The committee recommended that the hospital not sponsor this show because of the lack of control of guests and topics, It was felt that sponsorship could be interpreted as supporting all ied health care practices and practitioners. Sponsorship of "Body Watch" on publ ic television was another alternative to be considered, The committee had heard a report from Carolyn Johnson following her training in marketing the Arizona Heart Institute's personal fitness programs. Direct mai I was recommended by the Institute. The mai I ing I ist would be developed from persons who use the Heart Test. The Sports Medicine marketing program, including the open house, has been successful. Newspaper seems to be more effective than radio according to questions asked responders, An advertising assistant has been hired on a temporaey basis to coordinate the Physician's Profi Ie, the Dear Doctor column, and the prine ad campaign. Jerry Cooper also reported that the committee received a report regarding costs for the tabloid inserts discussed at the last meeting. In the spirit of the season, Cooper circulated copies of a poem entitled Today. On the financial side, Mike McGraw reported that he wi I I have the 1987-1988 Budge- for the Board to approve at the Ja'nuary meeti ng. He and Tom :"ack attended the City's audit meeting, and overal I, the hospital received high marks. There was . ~. " . J , . a $3,000 override in capital, which resulted from an error in the transfer of funds at the City. Bob Nelson, city finance director, wi I I correct this problem. McGraw then reviewed the Financial Report for the month ending November 30, 1986. He reported we had $25,033 net revenues over expenses for the month of November, which brings us to $246,43B for the year to date; this is considerably ahead of last year at this time. Frank Bi I lovits then moved and Doyle Greene seconded a motion to accept the Market- ing and,Finance Committee minutes from December 12, 1986, and approve the actions of this committee as reflected in these minutes. AI I approved. AUD I TED REPORT: FINANCIAL Mike McGraw entertained questions regarding the hospital's Audited Financial Report for Fiscal Year 1985-86. There being none, Linda Jackson moved and Doyle Greene seconded a motion approving this report. AI I approved. MED I CAL STAFF REPORT: Dr ..Bruce Johnson reported that the Credent i a I s Comm i ttee and Med i ca I Staff had approved Kathryn Henderson ,-'D:a:-, .i-;ri-d Stephen Knudson; M. 0: ~- both Emergency' Room.'q-'.' physicians. It was moved by Dr. Jean Keevil and seconded by Linda Jackson that privi leges be granted to both physicians. All approved., Dr. Johnson also reported that at the last Medical Staff meeting, the fol lowing officers were elected: Chief of Staff - Dr. David Jones, Chief of Staff Elect - Dr. Jerome Nitzberg, and Secretary - Dr. Jean Keevi I. These are al I two-year appointments. FOUNDATION'S QUARTERLY REPORT: Beth Bornet reported that the Foundation was gratified by the response to the insert in the uti I ity bi I Is. The Foundation recently learned that their applica- tion for $10,000 to the Carpenter Foundation was denied for the second time. Bornet stated that they had not heard back from the Jackson Foundation as yet. At present the Foundation has $20,000, which includes the $8,000 from the hospital's estate sale. Jerry Cooper suggested that the Foundation run another ad offering a chance to "join the growing I ist of donors" whose names appeared in the Dai Iy Tidings this week. ----- APPROVAL OF EXPENDITURES: 'Frank Bi Ilovits Decembe r b i I Is. moved and Doyle Greene seconded a motion approving payment of the A I I approved. CEO'S REPORT: Update on Estate Sale Tom Mack reported that the city attorney had approved the donation of the $8,000 from the sale of the estate to the Foundation. An additional $3,000 wi I I be real ized over the next 5 years at 10-percent interest. Grant Tom Mack expressed his disappointment with the Carpenter Foundation's decision regarding the Foundation's grant. He stated that the Carpenter Foundation had indicated that it was a "low priority." Space Uti I ization Tom Mack had planned to have Polly Arnold, chairperson of the hospital's Space Uti lization Committee make a presentation. In her absence due to illness, he -2- .' " { . , , , impressed upon the Board the critical need for office space and storage space generated by our increased outpatient activities. He recommended that this problem be a primary goal of the Strategic Planning Committee and that they direct some energy toward the development of a master bui Iding plan. Linda Jackson asked if it was necessary to decertify a bed if the room was not used for patient care. Tom Mack responded that so long as the uti I ization was tem- porary and that the space could be reverted to patient care in a few minutes, this is a short-term solution. Mack stated that he sees the need to bui Id in two to three years down the road, Sports r~ed i cine rom Mack reported on the success of the Sports Medicine program to date, He stated we are seeing 22 patients per day. We have at least 32 new referrals from as far away as Yreka, Eugene, and Bend, About 75% of the patients are physician referred and 25% self-referred. The staff projectsdoubl ing their patient load in the next six months. The suggestion of changing the name of the Center was discussed. An alternative might be the Southern Oregon Center for Sports Medicine and Heaith Fitness. The Sports Medicine Advisory Committee wi I I be consulted. Tom Mack then asked the Board what their reaction would be to the idea of opening a satel I ite center in Yreka. There was some discussion of potential problems, but the Board recommended continued conversation with Dr. \,i II iamson, who proposed the idea, Brown Bag Tom Mack reported that he has had two Brown Bag lunches with hospital staff and that they have been wel I received. It is apparent from their questions that department heads have not been faithful in reporting the hospital's financial status to their employees. There also seems to be some problems with perceptions regarding nursing services, which he wi I I address. oCOND READING ON flAW CHANGE: fhe bylaw change amending the make-up of the Strategic Planning Committee was read the second time by Tom Mack, It was moved by Dr. Keevi I and seconded by Frank Bi Ilovits that the bylaw change be approved. All approved. This change is as follows: Under Article 11, Committees, 4, Strategic Planning Committee Change From: "Shall be made up of four board members, two medical staff members, the publ ic information and project coordinator, and the chief executive officer," Change To: "Shall be made up of four board members, two medical staff members, the publ ic information and project coordinator, the chief executive officer, and one other hospital employee elected by the employee organization for a two-year term." -3- ,~ ;; . " '" '. " ADJOURtlMENT: - There being no further business to discuss at this time, the meeting was adjourned at I :40 p.m. .-r..... Approved: Walt Hoffbuhr, Board President Respectfully submitted, , c.iC-uf(JJ ~kc/t-l2$-rL/ Linda Jackson,.'-Board Secretary -4-