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HomeMy WebLinkAbout1987-0120 Regular Meeting , I' .{;t- i6 .the 6 u.b j ea 06 a pu.bUc l1eafU~g wlucn nal> oee~ =0,0 7U' '.0 ff"U ""'"''' """ "",,,,. p(eMe we and aQ.teJL fjOu. have bee~ ltecogYU.zed by .the Cha..tJt, g.<.ve. yoWl ~a.me and addJtu6. The Cluult lIJil.t .the~ aUow fjOU .to 6 peak Md al6 0 .W 60Jun fjOU M .to .the amouYI.t 06 time aUo.t.ted .to fjou. The.time gtr.a.n.ted ~U be dependent .to .60me ex.ten.t on .the na..tWle 06 .the .{;tern unde.1t di6cuMio~, .the numbelt 06 people who lJ.l.<Ah._.to be heMd, and .the .te~gth 06 .the agenda. 4/.p, REvISED AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL January 20, 1987 ~l .t/' , 'l. . I. PLEDGE OF ALLEGIANCE: 7:30 P.M., Council Chambers II . ROLL CALL III. APPROVAL OF MINUTES: Regular Meeting of January 6, 1987 IV. COMMUNICATIONS, PETITIONS & REMONSTRANCES: 1. Letter from Robert Mackno~ki, 499 Iowa Street, relative to alleged violation of Nuclear Free Zone Ordinance by smoke detectors. V. UNFINISHED BUSINESS: 1. Election of Citizens Budget Committee Members. 2. Review of proposed golf course expansion by Architect David POWErs. VI. NEIl & mSCELLANEOUS BUSINESS: 1. Memo from Budget Officer requesting permission to call first meeting of the Budget Committee for February 12, 1987, at 7:30 P.M. 2. Nominations to National Register of Historic Places: a. National Guard Armory, 208 Oak Street b. Ashland Hunicipal Powerhouse, Ashland Canyon 3. Set public hearing for amendments to Physical Constraints Ordinance for February 3, 1987 at 7:30 P.M. 4. Memorandum relative to emergency cut on Helman Street for water line repairs while under moratorium. 5. Memo from the Director of Public Works concerning County roads within the Ci ty Limits. VII. PUBLIC FORU1!: Business from the audience not included on the agenda. VIII. ORDINANCES, RESOLUTIONS & CONTRACTS: 1. Second reading by title only of an ordinance ordering the improvement of Susan Lane. 2. Second reading by title only of an ordinance amending the sign code with respect to neon signs. J<f 3. Second reading by title only of an ordinance amending the Municipal Code so as to make the parking restrictions apply to trailers and campers. 4. First reading of an ordinance electing to receive State Revenue Sharing. 5. First reading of an ordinance annexing a contiguous area to the City of Ashland and providing for an effective date (Albertson annexation). 6. First reading of an ordinance withdrawing certain recently annexed real property from Jackson County Fire District No.5 (Albertson annexation). 7. First reading of an ordinance amending Ordinance No. 2052, the land-use ordinance, and Section 18.12.030 of the Ashland Municipal Code to rezone certain real property from Jackson County RR-5 to City R-1-3.5 (Albertson annexation. , , ... . A . . . (II ~ . IXo x. OTHER BUSINESS FROM COUNCIL MEMBERS ADJOURNMENT: To Executive Session to discuss the ,annual performance evaluation of the City Administrator under ORS 1920660(1)(i). Attachments: 10 Minutes of Boards, Commissions & Committees. 2. Monthly Departmental Reports - December 19860 A memo from the Engineering Department was reviewed by the City Administrator who noted the improvements proposed for Susan Lane are estimated to be approximately $36.50 per front foot and should the bids come back exceeding 10% of the estimate, the City will. come back to the property owners. The public hearing was opened and Ronald Kramer, 120 Wimer Street (Lot 8101) said he will not benefit from the project as he faces on Wimer and doeso',t plan to develop the rear of his lot,. Kramer noted that he was unable to get necessary information from the Engineering Department in order to identify easements etc. and for location of the roadbed. He said he wouldn't want to see the lane used for High ,Street parking and said ooly two existing lots will benefit. Kramer asked that Council 'oot . ,',; ',,:, go head. with the, proposal ~i:'ic'i:h:i.s, t:im~"f)',i;,/:didi~:~~~:~';;;"~i/-~' t,~l?,:';'- ~ . ,- _'f:.,", ..~~":-c".-~'-~-r';.~="'":~.;l~_..:'- -..::,:.:'~"..~:;:.~(~~,::;'?~:-. ~.:.; :'5~:1#~~~it~~~~.~~~~~~:~~:~:;:,~,:.~)~~;" .I.."~' , Ie. /.Q",,! n ,"" ,~ . i .; ROLL CALL INVOCATION , OATH OF OFFICE: f ROLL CALL MAYOR'S ANNUAL 'STATE OF THE CITY ADDRESS APPROVAL OF MINUTES MAYOR'S APPOINTMENTS COUNCIL CHAIRMAN CITIZENS BUDGET COM. PUBLIC HEARING Susan Lane Impr. .....' t: ~ \\:'" I: ," . '~;,:. '~. -.l'. ~ .! MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL January 6, 1987 Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the COuncil Chambers. , Rev. B. J. Holland recited the invocation for the first meeting of 1987. Teachers and students of Ashland Senior High School were introduced and welcomed to the meeting. The oath of office was administered to Park Commissioners Pat Adams, Tom Pyle and Gary Nelson. Councilors Susan Reid, Pat Acklin and Phil Arnold were give the oath of office for new terms. All members present. Mayor L. Gordon Medaris presented his annual '''State of the City'" address which is on file in the City Recorder's office. Elerath moved to approve minutes of the regular meeting of December 16, 1986; Bennett seconded the motion which passed unanimously on voice vote. The Mayor made appointments and reappointments to various Boards, Commissions & Committees as outlined in the memo included in the agenda and said that others will be appointed to fill the vacancies remaining at ,a later date. Laws moved to approve appointments;, Acklin seconded the motion which passed with all AYES on voice vote. Acklin nominated Laws for reelection; Elerath nominated Arnold. Reid moved to close nominations; Acklin seconded. and the motion passed unanimously on voice vote. On vote for Arnold, Elerath and Reid voted in favor. On vote for,Laws, Bennett, Acklin and Arnold voted in favor and Laws was made Council Chairman by majority vote. Bennett moved to postpone for more applicants; Arnold seconded the motion. On roll call Reid, Bennett, Acklin, ,Laws and Arnold voted YES. Elerath opposed and the motion carried. The Mayor left the meeting at this point (8:15p.m.). u.1ar Meeting ,~, ~ '. r. PUBLIC HEARING cont. Susan Lane Impro .:\.sn.l.anc L.lr:y l.QUnCLl LIO/OI t'o L. Kramer said the cul-de-sac planned would be too large and that only two lots will benefito He asked that another formula be used because of the configuration of the lots involvedo Kramer asked that Council postpone for more information and allow him to comment on the plan. William Welch, 132 Susan Lane spoke in favor of the proposal. Doug Chaney, 335 High Street (lot 7601) spoke in opposition saying there are only two houses on the lane and the granite street there is adequate for the little vehicle traffic it gets and that it needs to be graded only once a year. Chaney expressed concern about some trees he has close to the lane and urged Council to wait on the proposalo He said the cost/benefit ratio doesn't make it feasible to spend that much money to accommodate two or three cars a day. Elinor Berman, 341 High Street said a lot of children walk on Susan Lane and would not like to see it developed further. Berman said the area is rural in nature and she would like to see it kept that way. Roy Nason, 338 Scenic Drive spoke in favor of the improvements pro- posed saying he would like to build on his property and needs access. Director of Public Works Alsing said he is puzzled that more informa- tion was not available in the Engineering Department but that final drawings are not done until after the public hearing and Council decisiono Alsing said that the improvements would eliminate maint- enance and whenever property owners are willing to petition for improvements, it is a step ahead in the City's efforts to pave where- ever possible. About the cost formula, Alsing said the general policy is to go by front footage but said that square footage could be used in some cases to make the costs more equitable. Terry Kerby spoke in favor of the improvements saying he would like to build on Roy Nason's lower lot and said he doesn't care to have a dirt street and said that lots of children use the lane to go to the upper neighborhoods 0 At this point the public hearing was closed. Acklin noted that the question of equity has come up before and in this case it looks like some of the lots could be looked at for that reasono Reid said she would like to see an alternate formula worked out and noted that some of the problems st~m from new subdivisions clustered in old neighborhoods. Arnold said he doesn't see any gross inequities in this proposal. First reading was given the ord- inance and Arnold moved to second reading; Bennett seconded the motiono "Arnold explained to the people who spoke at the public hear- ing that he is voting in favor because of the benefit derived by paved streets in the City. On roll call the motion passed without opposition. Liquor Lic. Applica- tion - Safeway Stores Bennett moved to approve application by Safeway Stores; Reid seconded the motion which passed unanimously on voice vote. 1/6/87 P. 2 ular Meeting . ,. TRAFFIC SAFETY RECo NEW & MISC. BUSINESS Fin. Commentary Audit Report 85/86 Auditors term PUBLIC FORUM Ashland Ci tv Counci 1 1/6/87 Po 3 A memo from Director of Public Works Alsing was reviewed requesting ,that a "20 mile per hour, when children are present" be established on E. Main Street adjacent to school property at Walker Avenue as recommended by the Traffic Safety Commission. Alsing noted that East Main Street has 40 MPH limit prior to reaching Walker coming from the railroad tracks and there is a problem with pedestrians and cyclists. Alsing said if we get a grant for the Forensics Lab, there will be money to widen the street. Alsing said the City is working with the County and that in time the County may take over that street but it is in the future. Alsing said the 20 MPH would go to 40 MPH when there are no children in the area. Chief Lively said that a portion that is now in the City is limited to 25 MPH due to the residential areao Reid moved to approve recommendation; Acklin seconded the motion which passed unanimously on voice vote. Arnold moved to accept the Monthly Financial Commentary and place on file; Bennett seconded the motion which passed unanimously on voice vote" Bennett moved to accept and place on file; Acklin seconded the motion. Reid noted that Parks & Recreation plan to install a com- puter system and heard that Jerry Burns, Auditor, has been said to be counseling the Commission on what they need etc. and suggested there could be a conflict there. The City Administrator said he would check into the matter and report back. On voice vote, the motion passed unanimously. A memo was reviewed from the Director of Finance relative to the term an Auditor should be contracted to do the City's work and requested a policy from Council. After some discussion Arnold moved to set policy for 3 year term; Bennett seconded. Elerath said that in large corporations the option to rehire is each year and that the Auditor is rarely not asked to return the next year. On voice vote the motion passed unanimously. Paul Marks, 44 Morton suggested that if the City is concerned for the school children as discussed earlier that the Police car be parked in plain view so that motorists will act accordinglyo Marks suggested that the City pave bike paths rather than a street used by only a couple of vehicles. Marks also asked Council to be aware of any attempt for a police officer who is suing the City to settle out of court saying he has reason to believe such a settlement would not be fair for the City due to behavior pattern of police officer in this instance. Marks criticized the neon light ordinance saying that all flourescent lights would be illegal and used the ones in the Chambers as an example. He said he will install neons lights all over his building for spite. He then asked for cost of Christmas tree lighting in downtown including installationo He then cited a federal law citing finger printing and mug shots as unconstitutional. Marks said he will no longer pay the tax on his electric bill until it is proven to be a legal charge to himo 1/6/87 Po 3 ~ular'Meeting '. . ~ , " ORDINANCES, RESOLUTIONS & CONTRACTS ' House Moving Ord. Sign Code Trailer & Camping Parking Regulations OTHER BUSINESS ADJOURNMENT Ashland City Council 1/6/87 P. 4" Second reading was given an ordinance by title only amending the Building Code with respect to the moving ,of buildings. Acklin moved to adopt; Elerath seconded the motion which passed unanimously on roll call vote, (Ref. Ord. 2410) First reading was given an ordinance amending the Sign Code after striking "or when a sign is internally illuminated" and Elerath moved to second reading: Acklin seconded the motion" Paul Marks said he likes neon lights and will put them upo Acklin noted the ordinance does not e-fect preexisting lights. On roll call, Elerath, Bennett, Acklin, Laws and Arnold voted in favoro Reid abstained because she has a neon light. The City Administrator presented',an ordinance amending the:"Cdde so as to make parking restrictions apply to trailers. Arnold noted there was a complaint brought to the Traffic Safety Commission on this matter. After Council discussion it was decided to add "campers' to the ordinance. First reading was given the ordinance and Acklin moved to second reading: Elerath seconded the motion which passed passed unanimously on roll call vote. The City Administratov reminded Council that a Study Session will take place on Tuesday, January 13th with the Forest Service for a progress report on siltation in the Watershed. The meeting adjourned at 9:45 PoMo Nan E. Franklin Ci ty Recorder L. Gordon Medaris Mayor lt6/8lP, 4 I I , , !!1tt/t-'. ~ ~~ '?MAd . ~~ I /J;; /~ ~ Zaa-~ . Jc, 'I~. I ~ ~ II~~(~/ q~o " I! ;'1 II iil~ ~~. O~///d: I: -~--zr---~ i: cI~~~aC~'~ !,! q ~cd. ~ ~ ~ p20~_/::J $ i:~~ , . ct:d~L ,,:-11~ YUf ~ ~CJ2. ,'I [i k~/ ii, /~~Id~~' II! 7''f'P ~ 4!C i!1 ~~ ~ CJ?6;2o :1 7<'F;;2-IRiV II " ;; 'i' ,ICe. Iii f# /77LM#~~1 ~ &~ I~~k ~ //Ad;/~ I:~~ad~-~ I:,~ ~ ~JJo i,I/~S' O~ Yad0 Ii[ ,I II . il III I,i , ii' :, , d il ,I, I ~ : Pi pi .~III rfbw~ "7; It?tf'? . I i~/1/, ~ I' M~ 1c;J!~~k aM~cLl 6J~ C}7s;;20 1t9~ :}oj 19~ A9~ 1tt/b. ~: ,J fn~~~~~M:~~ lont~~ ~'~~-;2i'/) ~~~~dtzMd/M~(~ 1~)~rft~~tt/?1~ I'~ , I 1\ cY/U'~~~P;a&~0~ i~~ ~ . - ~ f~mu~~ ;~~faAA ~ ~/atd~~ ~~ /, t{ 2% d#ftwL~~~ ~ I~~~. ' ,I II r ' Ii W..e ~A;~do~ 'i~d" .' ~Zi~~~ 11C94 JbtUcv?v ?-( 19f/'7. I! ( II " // k.~ / /0fect;- . ~~~~ 7'9'9 rI~ tZJ4ba) d~ 175t90 i.(lf;:;-I ?o'f " :, I: I! " !i ! ~'~'i ~ ., ,. SMOKE DETECTOR WARNING! You may have nuclear waste in your home! AMERICIUM 241, direct from the military, is sold to you in the form of ionization type smoke detectors. Each detector contains at least one microcurie of AMERICIUM-241, extracted from the production of nuclear weapons. According to Dr. Edward A. Martell, environmental radiochemist at the National Center For Atmospheric Research in Bolder, Colorado, one microcurie of AMERICIUM-241 contains "thousands of lethal doses". When ionization smoke detectors are incinerated or consumed by fires, AMERICIUM-241 vapors can be inhaled, causing lung cancers, they are dangerous to firemen fighting fires where these smoke detectors are present. When disposed of in land fill areas, since it is water solu- ble, it can get into the food chain. Once ingested or inhaled, the source of the deadly alpha emissions are permanently absorbed by the human body. These radioactive waste smoke detectors are reaching the consumer mar- ket at the rate of about one million per year. Who will control the disposal and where will they be disposed of? They will be radioactive long, long after houses have crumbled or have been torn down. The answer is: NO ONE! When your house comes down - and eventually it must... they' 11 be leaching out of landfill,'areas in a rainfall, or into the air as part of the smoke from a garbage dump fire. Loose in the environment, the poisons will kill people. The ionization smoke detector is a cruel product, conceived by the irresponsible "let's love nuclear radioactivity" mentality. A safe alternative is photo' electric smoke detectors, recommended by the International Association of Fire Chiefs. According to tests per- formed by Consumer Reports, these units are more sensitive than the ion- ization type in their response to smokey, smoldering fires - which acc- ount for most fire deaths. ' . NATIONAL CENTER FOR ATMOSPHERIC RESEARCH P.O. Box 3000, Boulder, Colorado 80307-3000 Telepho"e: (803) 497.1000, Telex: 45 69.f, FTS: 320.1000. 5 Se ptem bel' 1 aS5 Mr. Robert Maeknowski Kauai Guardians of Hawaii P.O. Box 1421 Hanald, Hawaii %714 Dear Mr. Macknowski: For your information I enclose an article by McKinley C. Olson, in the August Ian issue of The Proyrcssive, Olson points out the cancer risks associ- ated with the use of ionizing radiation type of household smoke detectors. These detect.ors cont.ain microcurie sources of americiulJI-2'1l, an alpha particle-emitting radioisotope with a radioactive half-life of 460 years. Americium-241 and plu- tonium are t.he two most highly carcinogenic radioelements known to man. There is no just.ification for the widespread dist.ribution and use of this radiation type of smoke detector, particuarly in vicw of t.he fact that there is an equally efTect.ive photoelectric type of sruoke det.ector wit.h no associat.ed hazards. Sinccrely yours, (.:t.JIU cf Ii )t~izi; Edward A. Martell, Ph.D. sv Enclosures: l'vlcKinley Olson article and 7/28/78 testimony ....... ORDINANCE ;'10. .~f\i 0TI~J:l::'-.~'-lCE EST;l3LISHI~G i\ tJUCLE.a..R FREE ZO~JE .IN THE CITY OF ~~.SHLl\ND AND EST~JLISHING A PENALTY FOR VIOLATION OF THIS ORDINANCE. THE "i:;~2LE OF THE CITY OF ASHLAND ORDi\nl AS FOLLOh'S: SECTION 1. It is hereby determined that Ashland shall be and is e,stc::,. J,.ished, as a nuclear f:=ee zone wherein fn'o;1fiiub'i.~~arJf~~amcn,.'t"S7!Or~' -. ';'_~~"i:i:':::IA.""''iM':~ )W-~: " ~'.jl..1JiHl'.i. . rodu'c:t";i'i~'so;c''i'a ted . wi Hi;' at:, conne'cted ,:,tonU: ci~'ar.,(arIIian"eri'~iii!td.'tm;...,.,;.rten~ ~t,.:., :':<:"0.',:;'. ',:, :':'::,:';;.,:: . ,.,,;,~,,:~;';i;,::,.':' ':", ":;".;::!l::..:_.,,,;.... ' "",''''.il;t:%,~'.;!,~,!~t~f..:.I~~'..m'"i;;(~\k;~~'''y, " .. , '1, .pe/P9sJ. tJ.oned or man:ufactured :nor" shall':there;,(oe:;!,any.;:nuc1.ear .energ,' ":~-~~~$~ 1.:( " - ". __ --~)~""_i\.~'t"'-""'-';"~'''\'''';'-;h?:fl''\~~ h:j~n',;kfor~)J '''e.>;~;'~l:''i;;.~~'f'a1o~' ccin1in~'t~'i~J.; (~>ib"d"ticea"'ari'cfiho:tti;;:;:i~~F~'li'~'f'" s .... ~u....u,.~..J,,$. ''''J' '" . I)';'li."'~;".~'"'' ....._1 " "~\1"?'" """~''('" ':.j'.""'<:('iJ ':rt~~~y)i'~!1d'sh~llbestored inthe':,.sity 'of" AS!1i~~'" -"b:".."..... ".".~.'. "" ,. i.~ H' ~, ' . .. J.._ SECTIG~ 2. Any person, fi=~ or" corporatioil ~iol~ting the te~~s of t......: -:- _4...;) ~"':~.o./i.sior: shall be guilty of a misdemeanor and it is punishable. by sixt~. (60) days i~ jail cr a fine of FIVE HUNDRED DOLLARS '($500.00) or beth. The fo=cqcing Ordir.ance was first read at a regular ~eeting of tr:e C,="",,:on Council held on the_d,~::' of August, 1982, and ;:>a'sscd to its secC',~(: r8itding ar,d duly ?assed on -:.he_day of August, 1952. Dated this_day of August, 1982. 2\PPROVED: !1AYORI..------..-----.-..- ATTEST: CITY RLC02l)E?~ II........." E.X~"HI?,,\\ r-1 Ordil~,"nCG No. RONALD L. SAL TEE;! AIiORN!!.Y A: l.....),.V.. D4 THIRD i:iTRL:CT ASHL..M-lO, ORCOON '375.20 ~emnrnndum January 5, 1987 ~o: Brian L. Almquist, City Administrator ~rorn: Robert D. Nelson, Director of Finance/Budget Officer ~uhjett: REQUEST TO CALL FOR MEETING OF THE BUDGET COMMITTEE Council permission is requested to call for the first meeting of the 1987-88 Budget Committee at 7:30 p.m. on February 12, 1987 in the Civic Center, 1175 East Main. Respectfully submitted, ~ Robert D. Nelson Director of Finance RDN/jr cc: Honorable Mayor and Council Nan E. Franklin, City Recorder Robert Strowbridge, Hospital Administrator Ken Mickelsen, Director of Parks & Recreation ~emnrandum December 31, 1986 '(fi 0: Irma Harder Jff rom: Sonja Akerman ~ ~ubjed: NOMINATIONS TO NATIONAL HISTORIC REGISTRY The Ashland Historic Commission will be reviewing the attached nominations to the National Register of Historic Places at its regular meeting on January 7, 1987. Although we have not received official word from SHPO regarding these nominations, we are requesting they be placed on the January 20, 1987 City Council agenda. Thank you. United States Department of the Interior Heritage Conservation and Recreation Service National Register of Historic Places Inventory-Nomination Form See Instructions in How 10 Complete National Register Forms Type all enlrles-complele applicable sections ~"A-+-300 1"-7.1 " For HCRB WlO onlY ' .'~. - rGCOlved ' dato ...0100"" ,- . -' :~ 1. Name " 1.,'- ",: 1 hlntoric Oregon National Guard Armory at Ashland (one contributing feature) andlor common Ashland Armory, 2. Location ..' " } ~ ';" .;.. . street & number 208 Oak Street city, town Ashland _ vicinity 01 congressional district _ not lor publication Fourth Btete Oregon 41 county 'code code Jackson 029 3. Classification Category _district '.2L building(s) _ structuro _site _ object Ownorship -2L public _ private _both Public Acquisition _ in process _ being considered Status ..K_ occupied :_ unoccupied _ work in progress Accossible ~ yes: restricted _ yes: unrestricted _no Present Use _ agricullure _ commerci~1 _ educational _ entertainment _ government _ Industrial ~ milllary _ museum _ park _ private residence _ religious _&<:Ienllllc _ lransportDlion _ other: 4. Owner of Property nlme State of Oregon, Military Department (please see Continuation Sheet) street & number 2150 Fairgrounds Rd. N.E. city. town Salem _ \l'icinlty of Itate Oregon 97303-3241 5. Location of Legal DescfI'Dption courthouse, registry 01 deedl, etc, Jackson County Courthouse city, town Medford, Eighth and Oakdale Streets Oregon 97501 atreet & number state 6. Representation in Existing Surveys title Railroad District Survey has this property been determined elegible? _ yel ...lL no date 198 4 '_ federal _ Itate _ county ..2L local depository for survey records City of Ashland, Planning Office city, town Ashland state Oregon "~ll.-nn United States Department of the Interior Heritage Conservation and Recreation Service National Register of Historic Places Inventory-Nomination Form ", -:-;"',. .... '..,.-...=.-="" - ':t07HcRs?G:S&-~' ;'.i~"';':~: '~~~!ti1 4 Pagel Contrtlation sheet Item numbs< The proponent of this nomination is Mr. Lance Pugh, 882 B Street, Ashland, Oregon. The indiviual to whom copies of correspondence should be sent is B.N. Schriever, Installations Officer, National Guard of Oregon, 2150 Fairgrounds Rd. 'N.E. Salem, Oregon, 9/303-3241. MEMORANDUM FROM: Planning Commission TO: City Council RE: Physical and Environmental Constraints Ordinance Revision Beginning back in 1981, the Mayor appointed an advisory committee to prepare an ordinance to deal with development in environmentally and geologically sensitive areas. After much work, the Physical Constraints Ordinance was adopted by the Council in December, 1982. In 1984, the Planning commission was alarmed by the culverting of major creeks in Ashland and the attendant destruction of large pine and oak trees in the area. Since the Planning Commission already had the authority to require the retention of trees and natural topography as conditions of approval for subdivisions and site reviews, they felt it was necessary to amend the existing ordinance to address physical and environmental constraints, thus enabling the Planning Commission to review major earth removal or filling projects prior to their occurrence, even if a development project was not proposed at the time. The Planning Commission held 4 public hearings to hear testimony from affected property owners and concerned citizens. The meetings were all well attended and many good ideas were discussed. Generally, the public supported the intent of the ordinance, but felt that it should not prohibit what"are generally considered normal activities carried out by property owners on their own land. The Planning commission worked through several drafts, prepared by Planning Staff, which were modified to accommodate many of the concerns raised at the public hearings. In the final draft, the Planning Commission included specific authority to deny development in floodplain areas based on historical 'evidence of flooding rather than relying solely on the Flood Insurance Rate Maps provided by the Federal Emergency Management Agency, which have proven to be inaccurate in the past. In addition, the organization of the original ordinance was changed to make it more easily understood. The ordinance submitted for adoption is a complete replacement of the original ordinance. The original Physical Constraints ordinance will also be included so you will be able to compare the two versions. . ~emllrandum December l2, 1986 '(IT 0: Mayor and City Council Jff rom: Mike Cady, Chairman of Ashland Tree Commission ~ubjl'd: BUILDING MOVING ORDINANCE and PHYSICAL & ENVIRONMENTAL CONSTRAINTS ORDINANCE Although there was not a quorum at last night's meeting, those of us present would like to suggest the following recommendations: 1. Change the wording in the Building Moving Ordinance in Section 15.08.060, last two sentences to read as follows: "The Building Official shall consult with the Ashland Historic Commission in accordance with Section 15.04.210. The Building Official shall also consult with the Ashland Tree Commission regarding required tree trimming in public rights-of-way and other issues which may affect trees owned by public entities." 2. Change the \-lOrding in the Physical & Environmental Constraints Ordinance, Chapter 18.62.070 (F), to read as follows: "F. Areas indicated for Riparian Preservation on the Official Map are to preserve the general topography of the riparian areas and to retain all healthy plant and tree growth to the greatest extent possible." cc: Ashland Tree Commission Members " .J11 e tit n ran dum January 16. 1987 .....'. Wo: Mayor and City Council 71r ~ , C'I rom: Allen A. Als~ng, Director of Public Works ~ubjed: Emergency Cut of Pavement Under Moratorium Attached is a brief report of an emergency cut of pavement .under moratorium. The cut was" required to repair a.leak on the Helman Street water main. . This report is forwarded to' you a~,required by the Street Pavement Excavation Ordinance. Attachment (1) '.'j '.' ,; " ' . . - ,. . . . ~.. . .- ..... Ol'\ -tl--e ""-Ov'V-:'''''~ t>~ ~~""'1D~+~er . z:z.) Icrtc.. .-,~\ o\6..h~.\o\ o.._~ "'~~'''I'+0cul1~ . - <::...ut ~e n.(.M) ?<<\l~-"+. 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We.. \oo..<..k.t....\\-eJ o.~ c:.~-"'t>>-c.~o\ W'It\,... .c'-I\\ ~~ a.vx\ ~~"'- ~O~- pQ.~c.~'O!'J ClUCK ,~ \eo.1L.. .l\k ~~ (v...o(2xn ~ ~ Wo.~ Q,..a.\',~ U;\J ~~:~ . .' .~._. '_n.. _ __ .__.. .,. _,_ ._~ ..___ ._.. _ .".. ',.~ ~emnrandum January 15, 1987 '(IT~ Brian L. Almquist, City Administrator ~ ~rorn: ~ Allen A. Alsing, Director of Public Works ~~~ City/County Jurisdictional Trade of Property and Streets For the past several years, Jackson County has been interested in working toward the transfer of ownership of County roads within municipal boundaries to the various cities. The County has, in the past, provided funds to assist in bringing roads up to city improvement standards if the city would then assume juris- diction. Ashland has entered into several of these arrangements with the County including portions of Walker Ave. and Clay Street. The reason that more transfers have not taken place is that in order for the total improvement to take place, it has been necessary to form a local improvement district to pay for the portion of the street improvements not funded by the county (engineering, storm drain, curb and gutter, base, signs, etc.) Since these local improvements districts have been slow in coming, the County has now suggested that, in some cases, it might be advantageous to both the City and County to make the jurisdictional transfer without the benefit of upgrading the streets to City standards. In some cases this would not be in the best interest of the City, and I would be happy to explain this further at a future time. The County has indicated that there are several county roads within the city limits of Ashland that have been fully improved with curb, gutter and paving and has suggested that these streets be transferred to the City. Staff agrees with this suggestion. Of the remaining county roads within the City, there are some which the County does not want to give up, there are some which Staff recommends that the City not take,"but there are several on which a change of jurisdiction would be advantageous, from both the City's and County's standpoint. Listed on the following page are the streets which fall into the latter category: City/County Jurisdictional Trade... . January 15, 1987 Page Two 1) county roads within the City limits which have been fully improved with curb, gutter and paving: a) Ashland Mine Road (Fox Street to North Main Street) b) Barbara Street (Tolman Road to Jaqueline Str~et) c) Diane Street (Tolman Road to Jaqueline Street) d) East Main Street (Lithia Way to California Street) e) Granite Street (North Main St. to 300 ft. S. of Marklyn Drive) f) Hillview Drive (Siskiyou Boulevard to Peachey Road) g) Iowa Street (Mountain Avenue to Wightman Street) h) Mary Jane Ave. (Siskiyou Blvd. to Southerly intersection of Mohawk Street) i) North Main Street (Ashland Mine Road to 100 feet East) j) Oak Street (East Main Street to 200 feet N. of Nevada Street) k) Wightman Street (Siskiyou Blvd. to Quincy Street) 2) County roads within the City limits which are unimproved and have a granite surface: a) Wightman Street (from Quincy Street to East Main Street) b) Jaqueline Street (from 130 ft. N. of Diane Street to 100' S. of Barbara Street) 3) County roads within the City limits which are partially improved and have an oil mat surface, unpaved shoulders, and open drainage ditches: a) E. Main Street (California Street to 700 ft. E. of Walker Ave.) It has come to our attention that Jackson County will be moving its maintenance operations from Ashland next summer and will be disposing of its storage and operations yard at that time. Since the City's Capital Improvement Plan has envisioned acqu~r~ng additional storage facilities, in the vicinity of the Service Center, for the Street Division to more centrally locate its sanding supply, pipe storage, street sweeping transfer station, etc., it has occurred to us that the County might agree to transfer ownership as partial payment of the street transfer. Preliminary discussions with the County Director of Public Works has shown that, as well as being an advantage to the City, the County would gain as well, since their fund for transferring of jurisdiction is a little short at this time. The County Counsel has researched this proposal and has found no prOblem with the concept. The proposal would be as follows: Total value of County participation in transfer of jurisdiction: Balance $137,012 95,000 $42,012 Less value of County yard City/County Jurisdictional Trade... January 15, 1987 Page Three In order to hold down its cash payment, the County has proposed that the City consider accepting 3/4" aggregate delivered to the Ashland yard in the amount of the balance. At a value of $8.50 per cubic yard, this would amount to 4943 cubic yards. The City does use this size and type of rock in its construction work, so it could easily use the material. If the Council would like to proceed with this jurisdictional trade and property acquisition, it should request "Jurisdictional Transfer of Certain Specified County Roads and Demonstrate a Willingness to Accept the Ashland County Shop Property and Other Construction Materials in Exchange". This proposal appears to satisfy a number of needs and to be a win-win situation. I would recommend that the Council proceed with consideration of the exchange. January 14, 1987 To the city council of Ashland: The undersigned property owners are four of the seven owners affected by the Susan Lane Improvement District and represent 74% of the assessable frontage in this project. We respectfully request your further consideration of the plans for these improvements. It is our understanding from city Manager Almquist that, even following second reading of the Ordinance authorizing these improvements, the opportunity to address the Council requesting modification of the design of these improvements, as well as the assessment formula, will exist. We wish to fully avail ourselves of these opportunities and, if appropriate, would invite your consideration of our views, and discussion concerning them, prior to the second reading of the ordinance. We believe this added consideration is necessary because of the manner in which the proposed plans were presented to the owners and the council. In our view an inadequate opportunity was pro- vided for all of us to arrive at the design of the improvements which would best accomplish the intended purposes of this pro- ject. Moreover, in response to the proposal that the method of assessment be further considered, one council member noted that such consideration was warranted if "gross inequities'" existed but that apparently none were to be found in this instance. Again, because the information was simply not presented clearly that evening, we believe the action taken by the council was premature. Gross inequisities do exist and we would like to document them for you. Our concerns fall into two categories: formula. design and assessment I. Desiqn Susan Lane is a rural street of less than 360 feet length. Attached photographs will give you an idea of the nature of the area. For owners on the north side the area provides a beautiful view of Mt. Ashland. For owners on the south side a view of Mt. Baldy and Grizzly are dramatically present. While we do not dispute the need to pave Susan Lane we would like the project accomplished in 1) the manner least disruptive to the feeling and views of the area and 2) at the lowest reasonable cost. The proposal to construct a 28 feet street is unacceptable to us. This small lane, which at present services two houses with the 1 Ashland City Council [Susan Lane] January 14, 1967 Page 2 announced intention of a third, simply does not require a street larger than wimer Street. Of the six streets paved in Ashland in the past year, three were paved to 20 feet or less. One, Sheri- dan Street, is a major feeder street to properties and streets above and yet Sheridan's 20 foot width is proving entirely ade- quate. Ridge street was paved to a nominal 16 foot width at the request of residents who did not want further disruption to the area. We ask the same consideration of our wishes. city regulations (Performance standards for Residential Developments, Guidelines and Ordinance, City of Ashland, OR) state: "For less than 100 vehicle trips per day, a 20 foot wide road with a hammerhead turnaround, rather than the usual cul-de- sac, is also permissible." (Guidelines, page 8) We believe a 20 foot road would be entirely adequate for this area and is invited under the above regulations. The proposal for a 28 foot road bed arises largely out of the on-street park- ing requirement and we believe other methods exist for satisfying that need. The attached photographs clearly indicate that a 28 foot road bed, constructed for any reason, would dramatically incur upon the existing rural feeling the area presents. Since the city's stated interest is in converting unpaved roads to paved roads, the city's interests would appear to be adequately satisfied by the construction of a 20 foot road. We also believe the proposed cul-de-sac is far larger than the area requires. We also believe the attached photographgs clearly demonstrate that the scale of the proposed cul-de-sac is exorbitant for this area. Again, per the above regulations we request the substitution of a hammerhead turnaround such as the regulations authorize. This approach would present a far more suitably scaled intrusion into the area's largely undeveloped character. We have several concerns regarding on-street parking. First, if too many spaces are provided, or placed too far to the west, we fear that the general lack of off-street parking on High street immediately adjacent will invite the use of Susan Lane as a parking lot for High Street residents' use. This would contra- dict the city's interest in providing on-street for Susan Lane and would compound the problems for Susan Lane by unnecessarily increasing traffic. Instead of providing parking by adding an 6 foot width to the street in its mid-section, we ask that parking be provided for with bays located in the vicinity of the hammerhead turnaround. This willi) place parking well away from High Street minimizing traffic migration from High Street and 2) require that less land be paved than would the existing proposal. Should design requirements readily provide only five or six 2 Ashland City Council [Susan Lane] January 14, 1987 Page 3 parking 5pace5 in thi5 fa5hion, a5 oppo5ed to the full 5even which the city's regulations would normally require, we ask that no special effort be devoted to fitting the extra space(s) in. We would rather that the area be provided with slightly less than the regulation on-street spaces in the interest of minizing the impact of these improvements upon the surrounding area. In support of this approach we note that two owners. Kramer and Almquist, have publicly indicated that they do not intend to develop their four lots at any time in the forseeable future. A slight deficiency in on-street parking would do no harm and in fact the council has within the past year authorized other sub- stantial paving projects (Sheridan Street and Ridge Road) which provided even less on-street parking than we are proposing. While the present proposal does not address street lighting, we would like to see this area maintained as it is without lighted streets. With only two (or possibly three) homes on Susan Lane in the forseeable future, we believe it would be both cost effective for the city, and aesthetically desirable for the area, for no city illumination to be provided. It is entirely adequate for the two or three homes to provide whatever lighting is de- sired locally. That is the method currently used and it appears entirely satisfactory. Both homes homes on Susan Lane routinely turn out all lights at night so illumination is obviously not considered a problem at present. However, city lighting would dramatically change the secluded character of the area and dimin- ish the night views of the mountains and the heavens. We would like a commitment from the city that street lighting will not be brought to Susan Lane. I I . Assessment The use of frontage as a measurement for the beneflciar ies of improvements is simply not an accurate one for streets which are dead-ended. While the Council was led to believe that no gross inequities existed in using the existing frontage measure, we believe the situation is clearly inequitable. The following table indicates the assessment impact of the current plan. Owner Lot 11. ~ Frontaqe Cost Berman 7700 19 $ -5,262- ..'.;).,'.'.' " Cheney 7601 17 -4,792' :! ,,0 t.! Welch 7600 13 -3,565- 3 .~i :0" r: McVay 7602 14 ..3.,.7.9-3' U. e"!"7 Kramer/Harpster 8101/02 24 -6; 6-13 . -, II S , Almquist 8201/02 9 -2-;-651:- " Nason 7501 5 1-,395, , , - *High street Frontage 3 ! . Ashland City Council [Susan Lane! January 14, 1967 Page 4 Under the exi5ting a55e5sment the High Street frontage owners will pay 36% of the assessment while the owners at the end of the, dead-ended lane (whose property is obviously more land-locked and the most expensive to which to provide access) will pay only 14% of the total. We believe that this is inherently unfair and provides the type of "gross inequity" to which council members indicated on January 6 they would be sensitive were the inequi- ties demonstrated. It should be further noted that these are principal cost estimates only. The addition of interest charges will present all of these owners who choose the ten-year amorti- zation of these costs with substantially higher charges. One possible measurement which would more equitably distribute the cost of these improvements would be a "lot volume" factor. This measurement is advanced because larger lots are more valuable and will see an aggregated larger benefit in value from these improvements than smaller lots and this benefit will inure equally to the benefit of owners regardless of their location on the dead-ended street. On such a measure the percentages of assessment would be: Owner Lot >> % Frontaqe Cost -- *Berman 7700 11 $ 3,031 *Cheney 7601 14 3,794 Welch 7600 12 3,456 McVay 7602 15 4,162 Kramer/Harpster 6101/02 20 , 5,551 Almquist 6201/02 20 5,513 Nason 7501 9 2,564 *High street Frontage It should be noted that the above cost estimates are based the current design, with a total assessment of $28,072. adoption of our proposal to reduce street width to 20 feet construct a hammerhead turnaround instead of a cul-de-sac, reduce costs to all parties proportionately. upon The and will In summary we believe a compelling case exists within city regulations to ask for a change in design. And we believe that fairness and common sense argues in favor of a different measure 4 ;;~~~~;.:-.~- :, ...' Ashland city Council [Susan Lane] January 14, 1987 Page 5 of apportioning assessment costs than is currently being pro- posed. Respectfully submitted, Elinor Berman 335 High street Douglas Cheney & Elayne Puzan 341 High Street o_L!1!/1/ Ron Kramer & Nancy Hannon 120 Wimer Street Dawn McVay 140 Susan Lane 5 '-~~ ~",~..",~_~~~,-.::f- ~ :c~_4,:'P, ~;..,M~ ~~.:. - . ~ ~::"'~l::..:; ~~ .....,,---.-~....,..,..=- ...... .__..:;:...;.,)..,:,'t 'r - .'. CUL-DE-SAC (as proposed) Extends from photographer tr man in rear and beyond left an< right borders. STREET WIDTH (as proposed) Distance from man to right side of right car is 28 feet. STREET WIDTH (as advocated) Distance from man to right sidE of right car is 20 feet. " ~emnrandum January 5, 1987 '(i1o: Brian L. Almquist, City Administrator Jlf rom: rt-fii'Robert D. Nelson, Director of Finance ~ubjett STATE REVENUE SHARING State law requires the .doption of an Ordinance electing to receive State Revenues, as a prerequisite to receiving State Revenue Sharing subventions. ********************************************************************** ORDINANCE NO. AN ORDINANCE OF THE CITY OF ASHLAND, OREGON ELECTING TO RECEIVE STATE REVENUES THE PEOPLE OF THE CITY OF ASHLAND, OREGON DO ORDAIN AS FOLLOWS: SECTION 1. Pursusant to ORS 221.770, the City of Ashland hereby elects to receive distributions of State revenues for the fiscal year 1987-88. SECTION 2. The Director of Finance & Administrative Services is hereby directed .to...file..a certified copy of this ordinanc.e .with__the._____.__ ,._ Executive Departm~nt, State of Oregon, not later than July 31, 1987. The foregoing ordinance was first read on the 1987, and duly PASSED and ADOPTED this day of day of 1987. Nan E. Frankhn City Recorder day of , 1987. \ ) SIGNED and APPROVED this, , , , ) L. Gordon Medaris Mayor ........"", .... ". fiY/A'" Audit Commi t tee January 9, 1987 Minutes of the Audit Committee held on the above date at 12:00 p.m. at the Copper Skillet. Present were Chairman Isaacs, Mayor Medaris, Committee Members Arnold & Cooper, Director of Finance Nelson, and Supervising Accountant Huckins. Chairman Isaacs called ~he meeting to order. Nelson reported that the Council had approved the audit report at the January 6th council meeting. Nelson read an excerpt from the minutes regarding Council action setting the auditors contract term to a three year engagement. This contract would be subject to review after each audit evaluation. Chairman Isaacs noted that the committee needed to set a deadline for bid proposals. Jack Nicholson stated that it was customary to contact the auditors before mailing a bid proposal to find out if they were interested. Nicholson noted that at least one of the auditors on the list had retired and he felt there were at least two others that wouldn't be interested. Discussion followed with Chairman Isaacs directing Nelson to contact the auditors on the proposed list to find out if they are interested in receiving bid specifications. Motion was made by Medaris and seconded by Arnold to have the bid proposal deadline set for February 13th and the next meeting of the audit committee set for February 20th. Ayes-all. Nelson noted that the Hospital had requested that #12 on the bid specifications be changed to read two (2) years, your firm has worked in the municipal government, etc. Nelson stated that the Hospital had requested this change because Medicare had changed so much in the last three years. Nelson noted that the language in paragraph #1 of the cover letter needed to be changed to reflect the Council action of setting a three year term, subject to review. Nicholson stated that a requirement should be added that the firms be subject to the AICPA review procedure. Nicholson noted that the cost of the review would be a minor operating expense of any CPA firm. Nelson stated that the State of Oregon Board of Accountancy had jurisdiction over municipal audits. Nicholson stated that the State Board of Accountancy was understaffed. Nelson"stated that the Secretary of State, Division of Audits was another agency responsible for audit compliance. Medaris noted that he believed Nicholson had a vested interest in wanting auditor's subject to peer review by the AICPA since Nicholson was on the review board. Motion was made by Medaris & seconded by Arnold that the guide- lines be adopted as amended. Ayes-all. Motion was made by Medaris & seconded by Cooper that the December 12 minutes be approved as mailed. Ayes-all. Nicholson stated that he felt the paragraph in the cover letter limiting the time Burns & the accounting staff would be available Page 2 L for questions was an effort to discourage auditors to bid. Nelson noted that there was a lot of preliminary work that interested auditors could do by reviewing management reports, budgets, audit working papers and then question staff within the time limits set. Medaris & Isaacs stated that the committee is satisfied with the existing procedures. The meeting was adjourned at 12:45 p.m. Secretary ORDINANCE NO. . AN ORDINANCE OF THE CITY OF ASHLAND ANNEXING A CONTIGUOUS AREA TO THE CITY OF ASHLAND, OREGON AND PROVIDING FOR AN EFFECTIVE DATE (ALBERTSON ANNEXATION) THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN ,AS FOLLOWS: SECTION 1. The land described in Exhibit "A" attached heret.o and made a part hereof is contiguous to the City of Ashland and is located in Jackson County, Oregon, and is hereby annexed to the City of Ashland as provided in Section 2 of this ordinance. SECTION~. Upon the effective date of this ordinance, the City Recorder, in accordance with ORS 222.170, is ,hereby authorized and directed ,to make and submit to the Secretary of 'the State of Oregon, a copy of this ordinance, a copy ,of the, Statement of Consent from the landowners of the tract annexed, and a copy of the ordinance dispensing with the election on the proposed annexation, and also upon , the effective date hereof, the 'City Recorder is authorized and directed to submit a copy of this ordinance to the County Assessor and County Surveyor of Jackson County, Oregon. . ' , The foregoing ordinance was first read on the 20th day of January, 1987, and duly PASSED and ADOPTED this day of , 1987..' . ~'. , Nan E. Franklin City Recorder SIGNED and APPROVED this day of , c1987. ,> L." Gordon Medaris Mayor " " ,. ',' .... ,. . ~,,, . ~ . ~',' '. .. Pre..nt City Limite In...__...........1 1_' lOCO"'. ~ :'.. .D.L.C. NO 45 .J :'. (SUHVEY N 2697 ) ~ . Annexation Boundar)' ... . ..,.. ( SUnVEY 4928) . -' cp ~ ~1.68' ~ .~ -.-,-..;: .-.. o NORTH '1012': .... IO.A.30.00'I':. ~~-' ./ - '1>. ,. rd. 3/4",dio. iro.. pip. ....j .ilh c,tmpld lOP 589053.3....( --"-.-- .' Fd.S/S"iron pi!' .ilh ~rum. cop 1II(I'...s SWAlN 9. ' ,:- 417.0S' -t COR, ,c. NO. 45 Ar.. of """.....'1011 -.. '."0 IC'.. fd. 314~i'on Dip. . r'. N4046'W 8.21' '.'.. - - - ,- - 589053'34"( 1770.00' _ 0 125.00'_ .. ~~. " - --. 895.022' la.R. 890.50" - --- 1_ -I cot rd. 3/4" iron ,od ...:-::-". ~ -~ - .~:. N5ol7'W 8.32' ::1 cd <D J . .n:::: !:: C 2 ~ -~ , POSSESSION LINE ,._::-..j~ N8905Z'35''W .,.., (FENCELINEI .: I 500' ~ -;>6 4.13' .,:. _ -$- DEED LINE ~. ~ ../ : N89053'5~tw l' ~ . ,.., 12500 co N ~\O - 2 1)\01 N .<to- .. ''l89054'06Hw !I: .", 125.00' N ~ fD.~053'Wl: .~ ~ 0 .., (SUHVEY I~ " 2400) .. ~ I 'a Fd,"V2"lronpipl o ...0.43' b o ' 0 0--0 o n N 836.49' .JO .30' N00006'Z6"E 30.00' .....S89053'34"r 26.78' IC.R. 17.3') (, -- '. N,W. COR. TRACT A VOL 377/99 a.R. ", , . , , "J tf ~", -{r ':: ci , z . tClia. pipe t "e,ow.,., . ..:.... Fd, 3/4" pip,. 0.20' O-.-':p _ __ -- 511.24'.' '~ N Fd3l~* m I :tw.. H840I4'iE ~. ....., :,.; 0.9" , : J t- -. -~\~ 125DO"! .', u, OR '::::'~':::::;-f 1! : ~ 'Vol 377/99 O.R. l- . ' III '0' < , , , .:....0/ 737.61' IO.A. 76!:t"") - -. - -' ...........UIII....UIIIIIlI S... COR. TRACT A V 371/p 9i.DR. ,~_ .--- N89054'06"W (o..d R,tard N89053'wl '1190.'0' ___A MAP OF SURVEY LOCATED IN . $.E.I/40.1 SECTION 10. as.w. 1/40t SECTION II . 1395., R.IE:. W,M. JACKSON COUNTY, OREGON FOR HANK ALBERTSON 'f..' I IE> i~ :~IEU o ' ~ g ~ ~ ~ ~ ,; - j,o' z_ ;1 .8 ..... "II"~I" <; H . Ate., ... '" ,.. " '! HOFFBUHR and ASSOCIATES, INC. 219 N. 'OAKOALE MEDFORD, OREGON 8'1" ROGER R. ROBERTS - LS. NO. 1656 SCALE' I'" 100' DECEMBER ~O, 1986 .".~ . __. SI! 5/8", 24" iron pill _A::@mork'll "R. ROBERTS L-S. 1656~ @ - -' - Foul'ld JOChelfl C-ty' brOil disc 1n00001TI0I/If @ _.. F~n" bron djl~" monumtlnl mor"," SWAIN 19B3 o -.- FOllnd nlonum,nl 01 not.d -{fT --. Rtcordlocor,on - monllm..,t not locotld on 11'111 'ur"'~ ...1 ,', ') "'1.. t; ...f ,_~ '~7"A.;I"~ .cc'l..1..) ; ,'- .; .~.f:-: ;.',','" '.. ~j . :;'1 . .~,~l~ l BASIS OF BEARING' NOAA VIA SURVEY NO. U:)549 (86-042) R.~.. - 8,0'3' SEC'7fON CORMR \',\ '.': 1001/. 15 '''' ~ __ 633.64' fD,R. 639.14') - - - - 663.30' fDMd Rite.) I':' I.:; ,', #. .:..0.~4' .; \i. ..' ~:;:;, ~~"d .-.".... ~. ;'~~ $"' " ',"- - -' - - - Se"'4'O.-E 2665.19' - -- - . /BASIS OF BEARINGS, RE' SURVEY NO. 105491 . 2~';/;;:;;;;;;'~;;:~;1~{;)}~ciJ~~~,.'t~;t'~h]~:i;~~~: . -~. "1" .._,"'" . ,~ . " ._..""D. .'':>;,,:::'-:(l~::.~~~fft~', 39 IE'IIC.:< TL 300.i.{~:.:r~'"'-::''' ;. .... - ~-.,~~...~~-_!. :..j~~~~::~' ,~~~..1f::;~'~ " <:- ~ ' . . ORDINANCE NO. AN ORDINANCE OF THE CITY OF ASHLAND WITHDRAWING CERTAIN RECENTLY ANNEXED REAL PROPERTY FROM JACKSON COUNTY FIRE DISTRICT NO. 5 (ALBERTSON ANNEXATION) THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: .... SECTION 1. .The land described in Exhibit "A" attached hereto, situated in the City of Ashland, Jackson County, Oregon, is hereby withdrawn from Jackson County Fire District No.5. pursuant to. the provisions of ORS 222.524. . SECTION 2. The City of Ashland elects-to pay the bonds of the Special Taxing DIstricts pursuant to the provisions of ORS 222.520(2)(6). f . The foregoing ordinance was first read on the 20th day of January, 1987, and duly PASSED and ADOPTED this day of '. ,1987. Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1987. L. Gordon Medaris Mayor .~ ,)l" . .~ . ~ ;.-" , <'"'F_''' . .~....; " .~ .~ .,:-....i"..< ORDINANCE NO. : AN ORDINANCE AMENDING ORDINANCE NO. 2052, THE LAND-USE ORDINANCE OF THE CITY OF ASHLAND, AND SECTION 18.12.030 OF THE ASHLAND MUNICIPAL CODE, TO REZONE CERTAIN REAL PROPERTY FROM JACKSON COUNTY RR-5 TO CITY R-1-3.5 (ALBERTSON ANNEXATION) THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Ordinance No. 2052 and Section 18.12.030 of the Ashland Municipal Code, are hereby amended by rezoning. from Jackson County RR-5 (Rural Residential - 5 acre. min.) to City of Ashland R-1-3.5 (Single Family District) the property described in Exhibit PA" attached hereto and made a part hereof. The fo~egoing ordinance was first read on the 20th day of January; 1987 and duly PASSED and ADOPTED this" day of" , 1987: '. ,. Nan E. franklin City Recorder/Treasurer SIGNED and APPROVED this day 'of , 1987. ';' , L. Gordon Medaris. Mayor 'k...,..;,--'O I -...":'-.,,- ,"". ~'t .....J ,f , . . V~,:;: ,\., '..1 .~<::[. .. ..r.... . .' To the Mayor and City Council -City of Ashland, OR 97520 The following is a condensed report of the activities of the Public works Department for the month of December 1986. ENGINEERING: Issued 7 street excavation permits. Issued two misc. construction permits. Field checked one minor land partition plat. Performed the following work on the 1986 Street Improvement Project: a) Inspected work performed by contractors. b) Profiled driveway off otis Street. c) Computed excavation for change order no. 1. d) Computed quantities and prepared final payment. e) Prepared final "punch list" of construction completion. Performed, the following work on the Hosler Dam Modifications: a) Awarded contract. b) Provided contractor with notice of plans alteration. c) Issued notice to proceed. d) Attended pre-construction conference. e) surveyed and cross-sectioned bottom of Reeder Reservoir. f) Computed total no. of yards of silt in reservoir. g) Set up grid and measured sedimentation volumes in settling pond. h) On a daily basis, cross-sectioned and computed volume of silt removed from Reeder Reservoir. Conducted final inspection of covered storage building, prepared punch list. Inspected utility installations on Oak Knoll Meadows Sub. Reviewed plat, filing requirements, agreements, utility payments, etc. on the following suodivisions: a) Hestia Arms P.U.D. ' b) Oak Knoll Meadows P.U.D. c) Tolman Creek Meadows P.U.D. , Attended 1986 Land Surveyors Conference. Prepared and updated water and sewer utility tie sheets. Began work on 1987 Street Improvement Project. Prepared 1987-88 preliminary budget for the Engineering Division. Began work on design of Hersey-Laurel Street intersection. Revised tree planting permit form. Revised,contractors data sheet form. STREET DIVISION: Swept 462 miles of streets and collected 205 yards of debris. Responded to 36 utility location requests. Patched pot~oles and sunken services. Raised and patched 6 manholes in conjunction with our resurfacing program. Graded several streets and several alleys. Hauled granite to and graded filter plant road. Hauled shale to and repaired settling pond road. Repaired or replaced several street signs and/or posts. .....~.:'... '.... " .. f;. ;,' ,- .~ -', . .,~' . , ':;lri:; ~, , Public Works Monthly Reports Page 2 December.. 1986 Repaired washout on Grandview Drive., Made up 2 no parking signs and posts for subdivision on Tolman Cr. Rd. Replaced 2 small "one way - do not enter" signs on Iowa at Siskiyou with two large red on white "do not enter"..signs. Flushed and/or rodded several storm drain systems. Ground down 45' of gutter on Gresham above Vista for better drainage. Completed union St. storm drain project installing two curb inlet catch basins with two 10" storm drain cross-overs. On Walker St. storm drain project, removed catch basin from driveway approach at 435 Walker St. and installed curb inlet catch basin below driveway. Also replaced 134 feet of 6" storm .drain with 10" storm drain. .. Cleaned debris from catch basins. Read!ed' St. #11 for ice and snow removal. Sanded icy areas several times. Removed willow tree from S.W. corner of Lee and Bridge. Removed leaves from the roof of the information booth on the Plaza. piled up debris at the sweeper dump site. Repainted vertical clearance on railroad overpass on Water St. at Van Ness. Reinstalled Senior Citizens' bench at Safeway. Hauled 10.90 tons of cold mix from Rogue River Paving to Water St. Repaired trashers downtown Readied backhoe and 3 vehicles for pond project in conjunction with dam cleaning. On Dec. 17th began dam cleaning and pond projects. FLEET MAINTENANCE DIVISION: Two mechanics completed work City equipment and vehicles. are as follows: on 75 repair orders for various types of The divisions and departments involved Street: 19 Police: 26 Admin.: 1 Cemetery: 5 Electric: 6 Building: 2 Warehouse: 2 Engineering: 1 Senior Bus: 1 Water: 10 Fire: 2 The emergency generators at City Hall and the Civic Center were fueled and manually tested weekly. I & M Certificates issued for December: City: 2 SOSC: 12 Ashland School Dist.: 6 WATER QUALITY DIVISION: Repaired two leaks in customer service lines and two leaks in city- owned water mains. Replaced two 3/4" curb stops. Repaired leaking lead joint to fire hydrant branch valve on Ridge Road. Changed out thirty 3/4" water meters. ,- ~ '" . 'Public Works Monthly Report , Page Three December '1986 Prepared for sluicing of Reeder Reservoir. Preparations included plumbing of suction lines for pumps, installation of pumps, setting up generator for power, installation of wire and lights, placement of sanitary facilities, setting up of fuel supplies for pumps and equip- ment, and construction of a small raft. Hired an additional 29 people to aid in cleaning of reservoir and manning of settling pond. Completely drained and started cleaning of Reservoir on Dec. 17, 1986. Regrouted around manhole ring and cover on Greenmeadows Way. Installed one 4" sanitary sewer service. Responded to 32 requests for location of underground utilities. There were 64.68 million gallons of water treated at the Water Treatment Plant; and 54.2 million gallons of sewage treated at the Wastewater Treatment Plant. .' , , , III Jl/<- , il ~ 4?~r ALlen A. Alsing, Di . of Pub c Works r l , ;.., HUILU1~b fi~~LVL~L n~LV"~ . . DATE Oecember 1986 PROJE,CT 1t OF PERMITS VALUATION I. Residential A. Single Family Residence 4 $ 221,000.00 B 2,300.00 C. Fireplace E. De~ol ition t. 'Plumbing 3 6,645.00 II. Mobile Home 1 I I I. Multi-Famil Residence IV. Non-Residential A. Remodel/Additions 3 86,000.00 B C. Plumbing (Sinks/Gas 1 ine) 1,000.00 OTAL THIS EO~TH 34 OTAL THIS HONTH OTAL THIS YEAR OTAL LAST YEAR 19 TOTAL FEES THIS l'!O;~Tn 5220.37 THIII.la~ 67.121.65 (July-Dec. '86) THIS YEAR 1285 l.July-D2C 'Hb} roe total so far for THIS MONTH LAST YEA~ 7.351.37 (Dec. '85 TflIS MON H LAST YEAR 120 (Dec. '85) current fiscal year. TOTAL I~SPECTIO~S THIS liO;GI' 202 NOTE: "This year" refers to the , , I;~~;~ ..~j,~:,'}~;'~;~:,JA:'~ ,,~:;;i,~f;~}~~1i~i~~!t~r\~~~~,i~tl?~~~J~~~':" :-.,' .,~. ....!;:. ,.~'~:" .,' - : .-' :~;.~ , :;~~?;.;f2';'~f\~:{i;t~: ,~:"40,~.:~f:(ill: ,.,~:: ,. ' ,ij " i: ,;c " ;.\. /.. ~~ .., . .. . DECEMBER 1986 NEW CONSTRUCTION Single Family Residential Contractor Valuation 170 Central Mary Modrich 35,000 770 Oakway Circle Wa lly Olson 72,000 766 Glepdale Denis Toney 57,000 5~, N.- Wi ghtman Larry Medinger 57,000 Commercial Contractor Valuation , - , .,. ,: ~.1 '7 . ~-.. ',s,~):;;:~~t;;f:;~;fJ&~i~~~.l~~i~~j~: \;;~;'; -]i':;;;1;*~) , '- ,7"~~'< ,"I~",~",,,"1.z,...-!~ll"i'?"';>,,,'~'v~~~'0..1I;..P~~~~~~~~~}~~.?,"'~':,~~~, ,:"':.1,,<:. ;;""_ " . , ::';.I';~>:~','$:&' .'~'''~';. ;t.3'~"_",~;--~~"l '."""~~~,,,,-, ~ ;_"'~,t :i.;r-' .' '::;: 'i'~',: ..... " ,," '.:.>j\',:, .;, .t~ ~'~"i.."', '"-,':s: " .- '". -.-.-' "1;": ASHLAND HISTORIC COMMISSION MINUTES January 7, 1987 CALL TO ORDER The meeting was called to order at 7:30 p.m. by Chairperson George Kramer. Members present were Jim Lewis, George Kramer, Maxine Colwell, Margaret Dode, Lorraine Whitten, Terry Grant, Craig Hudson and Bob Edwards (new member). Also present were Associate Planner Steve Jannusch and Secretary Sonja Akerman. Commission member Hal Cloer was absent. APPROVAL OF MINUTES Grant moved and Dode seconded to approve the minutes of the December 3, 1986 meeting as prepared. Motion passed unanimously. STAFF REPORTS PA #86-123 Si te Rev iew 599 East Main Street Christian Life Fellowship Jannusch reminded the Commission that although this application was heard at the last meeting, there were questions regarding vision clearance and design. At that time, a subcommittee was appointed to make a site visit and review the application when more informa- tion was available. Subsequently, Christian Life Fellowship post- poned the proposal for one month and requested it be heard by the Planning Commission at its January 14, 1987 meeting. Bill Emerson, Ashland designer, had tentatively agreed to revise and submit plans on behalf of the applicant. However, it was Jannusch's understand- ing that a different designer is now being employed by the Church and as of this date, no new drawings were ready. Discussion ensued regarding what was known of the revisions, but the Commission felt it needed more information to act on this action. Whitten moved to have the subcommittee that was appointed at the previous meeting continue to review the new drawings prior to Planning Commission approval. Lewis seconded the motion and it passed with a unanimous vote. (Note: At last month's meeting, Cloer, Medinger and Whitten were appointed to this subcommittee, \ -' ---- Historic Commisison Minutes January 7, 1987 Page 2 however because Medinger could not make it and is no longer on the Historic Commission, Lewis volunteered and has made a site visit.) PA #87-002 Conditional Use Permit and Variance 130 Hargadine Ross Monn Staff passed out minutes of the February, 1986 Historic Commission meeting to refresh the memories of members and inform new members of action taken when a similar Conditional Use Permit, Site Review and Variance were requested at the same address. At that time, the application was requested by the property owners to operate the apartment in question as a four-unit travelers' accommodations involving a tenant who would act as manager. This application was subsequently denied by the Planning Commission. An appeal was filed by the applicants to the City Council on this decision. Council upheld the Planning Commission's decision for denial. Jannusch stated the new applicant will be living on the site, and he is requesting approval for a three-unit travelers' accommoda- tion. It will be in operation for three months only during the summer. He also informed the Commission that Mr'oMonn and the Thormahlens submitted findings to the Planning Commission that have more substance than the past action. Additional factors which must be considered at this time include additional housing developments which have been approved since the original request. 263 additional residential units have been approved by the Planning Commission through partitions, Site Reviews, PUD approvals and Conditional Use Permits. The majority of these have not, as of yet, been constructed, however the availability of residential units promises to increase significantly within the next two years. When questioned by the Commission, Jannusch stated that Staff is, at this point, taking a neutral position on this application. Ross Monn was present in the audience to answer questions from the Historic Commission. He stated that since he will be living in one of the units, only three units would be converted into travelers' accommodations. He also noted that after the three month lease this summer, it goes back to the Thormahlens. Discussion followed, mainly regarding the fact that a positive ruling by the Historic Commission would be setting a precedence of this type of action since it is the first of its kind. Grant was especially concerned about the possibility of losing the residen- tial quality of the area to make room for expansion of the commer- cial district, thus creating a precedence allowing "motels" in the area. Hudson was concerned mainly with the aesthetics of the building in question, but saw nothing wrong with approving the application. r ~, . . ~ , Historic Commission Minutes January 7, 1987 Page 3 . . Grant moved the Historic Commission recommend to the Planning Commission that this application not be approved on the grounds that travelers' accommodations within the Historic District be limited to owner occupied traditional single family residence structures. After further discussion, Dode seconded the motion. On roll call vote, there were seven ayes, with Hudson voting nay. PA #87-003 Site Review and Variance 135 Oak Street Tim Cusick Jannusch presented the Staff Report after Jac Nichols, architect, submitted a drawing of the proposal. The applicant proposes to build an addition to the existing building to preserve the existing structure and permit redevelopment of the property to its highest commercial use. In order to provide a buffer between the existing sidewalk and Hampton Holmes Real Estate Office (applicant site), the fourth required parking space would have to be eliminated, thus necessitating the need for a Variance. Because of the triangular shape of the lot and the location of the building, designs are restricted. A second Variance is required to build the addition three feet from the property line in lieu of 20 feet as required by ordinance. It is the applicant's intent to construct a carport structure and a second story addition to the existing building. Staff agrees with the applicant that the project will enhance the neighborhood, not only with the building but also the landscaping. Grant moved and Whitten seconded to approve this application. Motion passed unanimously. Jannusch presented a building permit application for a porch addi- tion to the residence located at 727 Siskiyou Boulevard. After reviewing the submitted plans, it was decided a site visit was necessary since very little information was provided. Whitten and Lewis will visit the site and obtain better details before approv- ing the permit. Jannusch informed the Commission that a duplex located on the corner of Idaho and Iowa Streets will be moved to Clay Street within the next few weeks. Jannusch then displayed a Sign Permit Application and the proposed material to be used for Michon's Salon located at 7 North 1st Street. Hudson moved and Lewis seconded to approve the applica- tion. Motion passed unanimously. Kramer noted that the Kane house, located at 386 B Street, had been granted a tax freeze. r . , , ~ 6 . . / , Historic Commission Minutes . January 7, 1987 Page 4 ; Hudson moved and Grant seconded to recommend approval for nomina- tion of the Ashland Municipal Powerhouse to NatioQal Register of Historic Places. Motion passed unanimously. Hudson moved and Whitten seconded to heartily recommend approval for nomination of the Ashland National Guard Armory t9 National Register of Historic Places. Motion passed unanimously. "Public Benefit" discussion followed in regard to the draft sent out by Staff dated December 17, 1986. After a lengthy interchange of ideas, a revision of the draft was decided upon. (The attached copy is made a part of these minutes.) Register nomination procedures taken from Hal's notes will be discussed at the next Historic Commission meeting. Hudson moved and Lewis seconded to nominate Cloer for the position of Treasurer. Motion passed unanimously. Whitten moved and Hudson seconded to nominate Grant for the posi- tion of Vice Chairperson. Motion passed unanimously. Grant moved and Whitten seconded to nominate Kramer for the posi- tion of Chairperson. Motion passed unanimously. The Butler-Perozzi Marker will be discussed at the next meeting. Jannusch stated the Historic Commission members are invited to attend the Planning Commission and CPAC goal setting meeting to be held either on the evening of Wednesday, January 28th or Saturday morning, January 31st at SOSC. Members will be notified when the decision is made. The Historic Commission Goal Setting/Orientation meeting was then -- discussed. It was decided the evenings of February 17 and 18 would be the best dates for which to aim. Staff will check on charges involved for a banquet room and dinner costs at Ashland Hills Inn. The Historic Commission agreed it would be a nice gesture to have a certificate printed with the dates Larry Medinger served on the Historic Commission, since he was one of the original members and is no longer on the Commission. Hudson moved and Lewis seconded to adjourn the meeting at 10:00 p.m. Motion passed unanimously.