HomeMy WebLinkAbout1987-0106 Regular Meeting
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Mfj C(..ti.zen trttencU.ng CouncU. mee..tA.ng6 may 6pean on anfj ~em on me a.genaa., wu.U6
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alnoun.t 06 tirne.-all.o.t.ted .to you. The.time gJUlJ1.ted will be dependent :to 60me extent
on .the na..tuJte 06 the .{;tem undell di6CUM.i.on, the numbeJt 06 people who wWh 0 be
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AGENDA FOR THE REGULAR MEETING
ADHLAND CITY COUNCIL
January 6, 1987
7:30 PoM., Civic Center Council Chambers
PLEDGE OF ALLEGIANCE:
INVOCATION:
OATH OF OFFICE: Newly-elected Park Commissioners
IV., ROLL CALL
V. MAYOR'S ANNUAL ADDRESS:
APPROVAL OF MINUTES: Regular meeting of December 16, 1986.
MAYOR'S APPOINTMENTS/ASSIGNMENTS:
a. Boards, Commissions & Committees
, b.' Council Liaison Assignments
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COUNCIL ELECTION:
a. Council Chairman
b. Citizens Budget Committee-members (2)
PUBLIC HEARINGS
1. .Proposed Improvement of Susan Lane with curb, gutter and paving from High Street
to end.
COMMUNICATIONS, PETITIONS & REMONSTRANCES:
1. Liquor License Applications:
a. Safeway Stores" 585 Siskiyou (change. of corporate status).
2. Memo from Traffic Safety Commission recommending speed limit signs on
E. Main Street, adjacent to Ashland Middle School.
NEW & MISCELLANEOUS BUSINESS:
1. Monthly Financial Commentary for period ending November 30, 1986.
2. Acceptance of Audit Report for FY ,1985-86.
30 Memo from Director or Finance requesting Council policy on length of engagement
of auditors for future years.
XII. PUBLIC FORUM: Business from the audience not included on the agenda.
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"XI II. ORDINANCES. RESOLUTIONS ,& CONTRACTS:
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2,
Second reading by title only of an ordinance amending the Building Code
with respect to the moving of buildings.
First reading of an ordinance amending the Sign Code with respect to
neon signs.
First reading of an ordinance amending the Municipal Code so as to make
the parking restrictions also apply to trailers,
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. XIV., OTHER,BUSINESS'FROMCOUNCILMEMBERS
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First reading of, an ordinance authorizing and ordering the improvement of
Susan,Lane from High Street westerly.
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xv.
ADJOURNMENT:
(Reminder:
Study Session with Forest Service, January 13, 1986 at
7: 30 P . M. ).
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Attachments:
1. Minutes of Boards, Commissions & Committees.
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ROLL CALL
SUPER GOOD CENTS AHARI;
APPROVAL OF MINUTES
PUBLIC HEARING
Sign Code (Neon)
Moving of Buildings
MINUTES OF THE REGUL\R MEETING
ASHLAND CITY COUNCIL
December 16, 1986
M"yor Medaris led the Pledge of Allegiance ar.d c"lled the meet-
ing to order at 7:30 P.Mu on the above date in the Council
Chambers at Civic Cent2r.
The Mayor presented Energy Conservation Coordinator Wandcrscheid
with an m~arc received from the Bonneville Power Administration
for the Sup2r G~od Cents Performance program Bud DDteu the
marketing success in implementing recently constructed homes
with all-electric energy. The Mayor noted that this award was
one of six recently given the City for various accomplishments,
most of which were conservation oriented.
Acklin moved to approve minutes of the regular meeting of
Dccember 2, 1986; Reid seconded the motion which passed
unanimously on voice vote.
Planning Director Fregonese reviewed proposed amendments to
the sign code and noted the Planning Commission had held a
public hearing and which minutes arc attached to the memo.
Fregonese said that an inventory of neon signs within the City
affected by the ordinance is included and that the Planning
Commission adopted an amendmcnt which continues to prohibit
neon signs but does allow them to be used as decorative treat-
ment in stores where thEY appear at least ten feet from a window
where the sign would be visible from a public right-of-way.
Fregonese said that many of the illegal signs were removed
or brought into conformance. The Mayor opened the public
hearing and in the absence of comment from the audience,
closed the public hearing and returned the matter to Council
for discussion~ Afscr some discussion, Laws moved to approve
ordinance and ask/S~aff to draw up the necessary ordinance;
Bennett seconded the motion which passed unanimously on roll
call vote.
Planning Director Fregonese reviewed the proposed ordinance
regulating building movers to protect public property and
to coordinate all phases of the moving of buildings calling
for permits, inspection fees, plans filed, premoving confer-
ence, use of dollies and damages to City property. Fregon-
ese noted that the Tree Conunission asked that two amendments
be added to the ordinance. The public hearing was opened.
George Profitt, 1159 ~lira Mar, Medford, complained that the
$5,000 bond required in the ordinance would ,create a problem
in that he already has insurance and bonds and would add to
his expense of doing business. Profitt said that a long
period of time could ensue before his money was returned
after the moving job. Laws expressed concern for the
house/building mover saying that it wouldn't be difficult to
collect damages should they occur and that the ordinance
would hold any damage to a minimum, Arnold said that he
12/16/86 P. 1
ular Heeting
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Housemoving ord~ conto
Liquor License Request
Gil's Thriftway
Cesar's Fine Mexican
Food
Adoption of long-range
budget
Electric Rate Forecast
Ashland City Council
12/2/86 P>2
would vote against taking the performance bond/cash deposit
out of the ordinance saying that it isn't a prohibitive
amount. Charlie Lewis of Medford said that he has a company
which finances some moving projects and said the $5,000 would
create a hardship. Lewis said that as far as the tree trim-
ming is concerned that people become emotional over trees but
should expect some trimming when they are in the right-of-way.
The public hearing was closed and Council discussed the need
for a time limitation on how long the Building Official would
have to review the request and agreed to call for a thirty
day time limit. A memo was reviewed from the Ashland Tree
Commission relative to consultation with the Tree Commission
regarding tree trimming and adding the requirement to 15.08.060.
The ordinance was read with the changes Council agreed to and
Reid moved to second reading; Bennett seconded the motion which
passed unanimously on roll call vote.
A liquor license application for change of ownership for Gil's
Thriftway was considered and the Police Department recommended
approvalo Bennett moved to approve application; Acklin seconded
the motion which passed unanimously on voice vote.
A change of ownership application was considered and with the
recommendation for approval from the Police Department, Laws
so moved; Bennett seconded the motion which passed unanimously
on voice voteD
The long-range budget required for purposes of State Revenue
Sharing was reviewed by Council as outlined by the Director
of Finance and Laws moved to approve; Arnold seconded the
motion which passed unanimously on voice vote.
The Electric Rate forecast required by State law was reviewed
and the City Administrator noted the forecast is based on
projected raises in BPA rates of approximately 13% for whole-
sale rates and citing the need to raise the retail rates by 8.8%
Almquist added that should the anticipated raises in BPA rates
come in lower, the increases will be adjusted accordingly. Fred
Wilkin, 515 Maple Way criticized the plan to raise rates by 8.8%
in June saying it would be better to wait until the increase
comes in October to then charge the 13% expected. Wilkin said
the raises in utilities create a hardship on the low and middle
class customer and there should be no need for a parity with
Pacific Power & Light. Wilkin said there should be an indepth
study on this proposal by Fair Share and said that to rely on
utilities to be used for the General Fund rather than property
taxes is wrong. Almquist said the Budget Committee will be
reviewing the matter and make the decisiono Almquist went on
12/2/86 P2
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Electric Rate Forecast
continued
PUBLIC FORUM
ORDINANCES, RESOLUTIONS
& CONTRACTS
Transfer of Approp.
Special election
Transient OCC~ Tax
Crater Lake Lodge
OTHER BUSINESS
WATERSHED
ADJOURNMENT
Ashland City Council
12/2/86 Po
to describe the uniqueness of the Ashland tax-base noting that
the tax exempt educational and non-profits make up 39% of the
tax roll and with their exemption, the burden falls on 61% of
the property owners" Laws explained that if the rates are
increased 8% in June it would have less impact than waiting for
October and, then raising the rates to the anticipated 13%.
Al Wills tatter said that an assumption is being made that the
other utility is going up to 13% and we may not be in parity after
all. Gerald Keminsky, 375 Tudor expressed concern that rates are
being increased during a glut of energy and Almquist explained
that Bonneville is working to move the power out of this region
and that Bonneville's budget will be scrutinized and that Almquist
will make a strong protest before the Public Power Council and
noted that Bonneville has allowed us to appear before budget hear-
ings where in the past this wasn't a practice of Bonneville. Reid
said it should be kept in mind that the rates include maintenance
of the power plants and that down the line we may be looking at
another shortage of power. Reid said that oil resources are being
used since-the costs are down. Almquist assured Council and the
audience that he would protest vigorously.
The public forum section of the meeting was opened, and in the
absence of comment from the audience, was closed.
A resolution transferring appropriations within funds was read
and Laws moved to adopt; Acklin seconded the motion which passed
unanimously on roll call voteo (Res. 86-50)
A resolution amending a resolution relative to a special elec-
tion on proposed Transient Occupancy Tax with respect to polling
places was read and Acklin moved to adopt; Bennett seconded the
motion which passed unanimously on roll call voteo (Res. 86-49)
A resolution supporting the preservation of Crater Lake Lodge
for lodging and dining purposes as proposed by the Historic
Commission was read and Laws movded to adopt; Reid seconded
the motion. Elerath questioned the section citing the costs and
and noted the spread of 4 million dollars. Elerath therefore
asked that that section of the resolution be deleted and Laws
so amended; Elerath seconded the motion which passed unanimously
on voice vote. On the vote of the original motion and striking
the sixth "Whereas" relative to costs, the motion passed unani-
mously on roll call vote. (Res. 86-48)
Reid noted that the memo received from the League of Women Voters
as it relates to the Golf Course and would like to have them
answered. Acklin said the Golf Course Committee will address
the question which haven't already been answered.
Director of Public Works Alsing invited Councilmembers to be
at the Watershed to see sluicing project.
The meeting adjourned at 9:15 P.M.
Nan E. Franklin, City Recorder
L. Gordon Medaris, Mayor
12/2/86 P.3
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~emorattdum
January 2, 1987
'ffi 0:
Members of Ashland City Council
Jff rom: L. Gordon Medaris. Mayor
J&ubjeri: Recommendations for Appointments to City Boards, Committees & Commissions
I respectfully request your approval of the appointments to the various Boards, Committees,
and Commissions as per names and respective appointments shown below:
Some of these are reappointments with others new appointments. I have discussed these with
some of the Council, Planning staff and Chairmen of some of the Boards, Committees and
Commissions.
I believe that each appointee is well qualified to meet their respective responsibility.
Thank you for your approval of these appointments.
Planning Commission
Paulette Bridges *
Historic Commission
Maxine Colwell *
Robert Edwards (letter attached)
Tree Commission
Audit Committee
Jerry Cooper
Gary Nelson *
Traffic Safety (7)
Bill Marschall *
Gary Cretan *
Phillip E. Gates *
Bev Lamb *
Walter Schraub *
G. Abert' :Lee )
A. B. Behrsin ) (letters attached)
Charles H. Inman )
Airport Commission
Merle Mills *
Keno Conger *
Leo Zupan
Economic Development
Ed Bemis *
Mary Lee Christiansen *
Jim Zapell (card attached)
Community Hospital Board
Frank Billovits *
Linda Jackson *
Walter Hoffbuhr *
Senior Board
Bikeway Committee "
Roger Christianson *
Frank Lang *
Irvin Schueller *
Building Appeals Board
Peter Lovering, *
Dave Greene *
Gary Afseth *
Katherine Banks *
Howard Cook *
Council Liaison
As is
Judge'Pro-tem
Kip Lombard
David Orf
Miles Armstrong *
Mavis Cloutier *
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* Reappointed
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1001 Pinecrest Terrace
Ashland, OR 97520
488-0115
I would be honored to serve on the Ashland Historic Commission.
My interest in Ashland's past began when I was city editor of the
Ashland Daily Tidings from 1947 to 1950 and while ~mployed at
Southern Oregon College from 1951 to 1953. When we decided to
retire to Ashland from Corning, N.Y., we joined the Southern
Oregon Historical Society in 1980 to further our knowledge of the
area. We returned to become permanent residents in 1985 and last
spring enrolled in the class taught by Jeff LaLande on "The
History of Southern Oregon" at SOSC. Our interest continued when
we edited the history of Lithia Park written by Marjorie O'Harra.
Robert L. Edwards
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December 9, 1986
l-'ayor L. Gordon !1cdaris
City of Ashland
Ashland, OR 97520
Dear Najar ~!edaris:
I would like you to consider me for membership in the Ashland
Tree Commission.
I have had 25 years of working experience in tree related
areas and feel that I could be of value to this organization.
Currently I am a member of the Rogue Valley Arbors Association.
Several members of the Tree Commission have recommended me.
After attending a mecting I am enthusiastic about giving my
support to this important function.
Thank you for your consideration.
..,
,: Respectfully, // /
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'---/\/' G.-?r:rt Lee-----
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December 15, 1986
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Major Gordon Medaris
City Hall
Ashland, Oregon
Dear Major!
I am writing this in response the the 'Notice of Appointment'
that was published in D.T. I received a copy of it from your
city hall. I am not asking you to appoint me to one of the
vacancies on the various commissions. As a citizen of Ashland
I am offering my services.
I am retired. I have college education (political economy).
Since my stay in the USA I have worked in bookkeeping, accoun-
ting, data processing and information systems. I am a resident
of Ashland since October 1984. Since my stay here, as a volun-
teer with the Dept. of Public Safety, I have helped your city
hall to update the business records (Karen Huckins) and I have
a similar project with the Dpt of Publ. Safety (Dick Chambers)
to update the emergency (911) records.
If I would be offered a choise it would be one of the vacancies
on the Audit Committee.
... Or may be on the Street Tree Committee. Landscaping is my
hobby. I am a member of the Master Gardeners Association. Have
completed all requirements for being a Master Gardener at the
OSU Extention Svce in Medford. I have supplemented my knowledge
at the Master Gardeners Mini College on the OSU campus in Cor-
vallis. I am also a US Forest Service volunteer.
if you think that I can be of any help, please let
Mer~ ~~;;mas! /) .
c-(, . 'j~D~.n/t~___ \
A.B. Behrsin \l
1425 Greenmeadows Way
Ashland, Oregon 97520
(503) 482-9332
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814 Hillview Drive
Ashland, OR 97520
Dec.12, 1986
Hon. Gordon Medaris, Mayor
City Hall
Ashland, Oregon
Dear Sir:
I would like to be considered for a position on the
Ashland Tree Commission.
With considerable experience with the planning and
administration processes in Jackson County, and a
lifelong interest in conservation and trees in par-
ticular, I feel I could be useful 1 on the Commission.
Briefly:
1. Service on several Jackson County planning boards
including County Planning(chairman), Talent and CAC.
2. Jackson County Fire District 5, Bd. of Directors,
(Chairman) .
3. Owner and "grunt" maintaining two wooded tracts in
the county assessed under the special Forest Resource
category, onc/~fiiRgerican Tree Farm plot of 8~ acres.
Yours very truly
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Charles H. Inman
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4 December 1986
Hon. Gordon Medaris
Mayor, City of Ashland
Dear Sirl
I was appoint.ed to the Ashland Airport Commission in
January 1986 to fill a vacancy created by the resignation of
another commissioner. The term for the position expires on December 31,
1986. I 'lOul" like very much to be re-appointed, to serve a regular
term on the Commission.
\. Respectp111y<,,- \, ~'
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.' / ~",5 Hills
V 34 Scenic Drive
Ashland, Oregon
'2.",'p <!- \ \ Age: :So ,
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'lease give a brief description of your backfround
\Od reasons why you wish to serve: ,,{) <;
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(Tear off and return with Utility bill
by December 15th)
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CITY OF ASHLAND
ENGINEERING
DIVISION
DATA SHEET FOR
PROPOSED
LOCAL IMPROVEMENT DISTRICT
STREET
SUSAtl LA;~E'
DATE 10-28-86
LIMIT OF PROJECT High St. to End
LENGTH OF
PROJECT 380 Ft.
RIGHT OF WAY WIDTH 25 ft. to 47 ft.
PAVEI1ENT
DESIGN 4.5" A.C.
PAVEMENT WIDTH 20 ft. to 28 ft.
CONSTRUCTION DETAILS CHECKLIST
Concrete curb and gutter
Concrete curb typeC or C-I
Curb and/or curb and gutter both sides
Curb and/or curb and gutter on one side only
Typical section - center crown
Typical section - offset crown
Typical section - no crown
Typical section - inverted crown
PETITION RESULTS
DATE PETITION WAS PREPARED
DATE PETITION WAS RECEIVED
TOTAL ASSESSABLE FRONTAGE
FRONT FOOTAGE REPRESENTED BY AGREEMENT
FRONT FOOTAGE SIGNED ON PETITION
TOTAL FRONT FOOTAGE REPRESENTED
PERCENTAGE OF FRONTAGE REPRESENTED
PRELIMINARY ESTIMATED COST OF PROJECT
PRELIMINARY ESTIMATED COST PER FRONT FOOT
No petition
II II
769.105'
630.105'
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81.93%
$28,072.33
$36.50
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LEGEND
SUSAN LANE L.r.D.
Limit of Project
"In Favor" by
Agreement
111111111111
SCALE I" = 100'
.'
.'
PROPOSED SUSAN LANE L.I.D.
ESTIMATED COST PER LOT
TAX LOT ESTIMATED ESTIMATED
MAP NO. NUMBER FRONTAGE COST/FOOT TOTAL COST
1. 39 IE 5DD 7500 36.37 FT. $36.50 $1,327.51
2. " 7600 107.895 FT. " $3,938.17
3. " 7601 109.705 " " $4,004.23
4. " 7602 129.225 " " $4,716.71
5. " 7700 139.00 " " $5,073.50
6. " 8100 (#2) 86.79 " " $3,167.84
7. " 8100 (#3 ) 80.74 " " '$2,947.01
8. " 8200 (#2) 39.69 " " $1,448.68
9. " 8200 ( # 3 ) 39.69 FT. $36.50 $1,448.68
TOTAL 769.105 FT. $28,072.33
The estimated costs shown are estimates only. The actual cost will vary
and will be computed based upon actual costs incurred.
.'
.'
10-28-86
PROPOSED SUSAN LANE L.I.D.
DISTRICT LIMITS
MAP NO. TAX LOT NO. FRONTAGE SOURCE
1- 39 1E 5DD 7500 36.37 FT. R.S. NO.
2. " 7600 107.895 FT. R.S. NO. 7305
3. " 7601 109.705 " R.S. NO. 7305
4. " 7602 129.225 " R.S. NO. 7305
5. " 7700 139.00* " DEED RECORD
6. " 8100 ( # 2 ) 86.79 " R.S. NO. 10153
7. " 8100' (#3 ) 80.74 " R.S. NO. 10153
8. " 8200 ( # 2 ) 39.69 " R.S. NO. 10649
9. " 8200 (#3) 39.69 FT. R.S. NO. 10649
TOTAL 769.105 FT.
*R.S. No. 10153 indicates 140 ft. frontage, deed record distance used
for assessment purposes.
PAGE . 1 ' of
~
L
.'
. .
CITY OF ASHLAND
DEPARTMENT OF PUBLIC WORKS - ENGINEERING DIVISION
ESTIMATE FOR
STREET OR ALLEY IMPROVEMENT
Street: SUSAN LANE
Limi ts: HIGH ST. TO END
Estimate By: J.H.O.
Date:
11-3-86
GENERAL INFOR}~TION
Length of Proj ect 380 ft.
Width of Street
20' and 23'
Pavement Design
4.5" A.C.
A. ESTIMATED CONSTRUCTION 'COSTS
Total Estimate
$ 23,030.00
B. OTHER (list)
$
$
$
$
C. TOTAL
$ 23,030.00
D. ENGINEERING @~,
E. PROJECT TOTAL
$ 4,606. DO
$ 27 .636.00
F. TOTAL ASSESSABLE FRONT FOOTAGE OR UNIT OF ASSESSMENT
769.105 ft.
G. ASSESSABLE COST PER FRONT FOOT OR PER UNIT OF
ASSESSMENT
$ 35.93 use $36.50
t..J..11 U.t' i\;,)i"lL.tU\jU
.'
BID SCHEDULE
. .
Street Improvement Project
Lo~ation SUSAN LANE
.Page ---.L. of ~
ITEM UNIT
NO. ITEI-! PRICE AMOUNT
l. Site Work All Required Lump Sum $2,000.00
2. Excavation & Sub grade Prep. 215 C.Y. $12.00/C. Y. 2,580.00
3. Class "B" A.C. Paving 300 Ton $35.00/Ton 10,500.00
4. \oIatering 5 - 1000 Gal. Unit $50.00/Unit 250.00
5. Adj us t S.S. M.H. 1 Each $300. OO/Ea. 300.00
6. Adj us t Water Valve Vault 2 Each $100.00/Ea. 200.00
7. Cone. Curb & Gutter 800 L.F. $6.00/L.F. 4,800.00
8. 10" Storm Drain 35 L.F. $20. OO/L.F. 700.00
9. Curb Inlet 2 Each $600.00/Ea. 1,200.00
10. Catch Basin , 1 Each $500.00/Ea. 500.00
0
TOTAL AMOUNT OF ESTIMATE $23,030.00
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. C ~Owner
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Rov Nason
AGREEl'lENT
Address ]]R Sceni~ Drive, ARh]~nrl
Address
Owner
Property
'l'wp.
Street Address
39 lE SOD 7500
Range Section
338 Scenic Drive
# Street
#85-021
#
Assessor's Map #
Tax Lot its)
Planning Action
II
'l'ype
4-10-85
Date
As the owner(s) of the property listed above, I/we
hereby consent to the following improv~ments, dedications, or other actions
as required by the City of Ashland, and agree to bear the proportionate
l~::Vp~yment of associated costs., This agreement is to be binding upon myself/
ourselves, my/our heir(s), executors, and assigns, and it is my/our express
intention that this agreement shall run with the land, so that fulfillment
of the items listed below shall be binding upon future owners of the property,
This consent is in consideration of arantina of a Minor Land Partition
Improvement, Dedication or Other Action:
1) Sign in favor of future improvements
including curb, gutter & pavina Susan Lane.
,"''''~'~--
:1(.."\'\'
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Signa~e
';1, .7l~,
7 ~j5-' pt
Date
Signature
Date
STATE OF OREGON )
County of Jackson) ss.
On this L2tiL day of
a Notary Public in an9 for said ounty
wi thin named 'IttJ? L
who are known to me to be the identical individual(s) described in and who
executed the within instiument, and acknowledged to me that he/she/they
ovnrn roo.... the_ same freely and voluntarily.
In testimony whereof, I have hereunto set~ hand and seal the day
and year last above written. ~/ _./~._.;
7'-/ 'd/tffMA
~ ry'-pu!'y' ic for Oregon .
l'ly ibis-sian Expires: 4I-?~
, l~, before me, the undersigned,
and State, personally appeared the
j -da' c.>",. ---I
"~~ ~
'tf)e, "
, STEVE' N~jI)SCI~ " ·
1 NOTAR Bue '., OREGON t
My Commission Exp;rp.s.~t:.1~ t
-~.........-----.....-.--_...-.-
, Jackson County, OregOD
Recorded
OFFICIAL RECORDS
I":I/~JUL 2 11986 II.M.
'KATHLEEN S, BECKETT
,CLERK QJl~, ~~ER
Biiifi" ~ De",I,
E(...~-'I-'-' -to :
0':"~ 0l'!<,-:'~,,Q!.'......)
c.1 0 'V;, '7 }1{L<-,.~ ~
Ov:J,,-C k. L [, /f)J. Cj 7 <;:; d(l
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, 85 .1f.9J7'
[of
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AGREEr.1E1-JT
Owner Ruth Ann E.
Property 39 South
Twp.
Almquist
1 Eas t S
Range Section
Address
Address
391E SDD
Assessor's Map #
128
128
Wimer St., Ashland,
Wimer St., Ashland,
8200
Tax lot HIs)
Ashland. Oreqon
OR
OR
Own~r Brian L. Almquist
Street Address
128
#
l.Jimer Street
Street
? I a nn I ng Act ion
#
Type
Date
As the owner(s) 'of the propertyllstep above, and described In Exhibit "A", I/we
lereby consent to the following Improvements, ~edicatlons, or other actions as required by
he City of Ashland, and agree to bear the proportionate 'payment of associated costs. This
,greement Is to be binding upon myself/ourselves, my/our helr(s), executors, and assigns, and
t is my/our express intention that this agreement shall run with the land, so that fulfillment
, ". ." r:;.
the items I isted below shal I be binding upon future owners of the property.
..
noprovement, Dedication, or Other Action:
1. Imp rovement of Sus an Lane, inc 1uding curb, gut ter and paving.
,
(
/l'! I/ I
Dqfe I
I o/;:( /.>-~-
Date :
Sign'lture
" ~ ,/;
. - ....:..: (.' '\L. ~ J: J:
Signature
/
" '"I I
, ,
" '
l Lc: "')'l.1:":'-<'.loJ..7
/
~,
ate of Oregon )
unty of Jac_kson)ss.
" I (
thi s .::: ::. day of '-c'>0e r ,19Y'S:-before me, the undersigned. a Notary
tl ic In and for said C?unty and State, personal Iy appeared the within named
.'" -, I.,;,!..;'.',~J""I Puff, An" e. 41""'1....'",1
~ ~re/is known to me to be the Identical Indlvldualls) described In and who executed the
!hin instrument, and acknowledged to me that he/she/they executed the same freely and
'untari Iy.
, ,',
1estimony whereof, I have hereunto set my hand and seal the day and year last above
Iten.
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My Comrnis$!on Expire~'Junc 14,1987
Date my commission expires.
.........
:->I:?du""" 'to ,:
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Ill'~{,(=:!:: "~''''''l1o\m!'''wy~'!I'n'm'~. ,.',--.- ,', , <;- .",:','
:11.;~~4., .~~;l.WjJ~it1}!~~)M.~J.fl*..t~'K\-~'!i\;W~~'~\I~ll'J':f~~r~lrK~~~.'f-".~.n;~'~t>~:'Pt~~4Wilrttlrru~.<:m~'.'::.J~,"",nrwll~"_~'"
'r.
.~ ;:
....
,
....,.
j :
;' r. .
85.18937
EXHIBIT "Au
Beginning at a point on the south line of Wimer street in the City of
Ashland, Jackson County, Oregon, which point is South 0033' East 20.00
feet, and North 89054' East 110.00 feet from the northwest corner of
Government Lot Four (4) in Section 5 Township 39 South, Range 1 East of
the Willamette Meridian in Jackson County, Oregon (being on the east
line of tract described in Volume 405 page 282 of the Deed Records of
Jackson County, Oregon); thence North 89054' East, along said street
line, 140.50 feet to the west line of tract described, in Volume 337
Deeds, page 85: thence South, along said line, 309.16 feet to the north
line of an alley; thence South 89054' West, along said line, 143.75 feet
to the east line of tract described in Volume 328 Deeds page 18, thence
North 0033' West, 'along said line, to the northeast corner thereof (on
the south line of said tract described in Volume 405 Deeds page 282);
thence North 89054' East, along said line. 6.00 feet to the southeast
corner thereof; thence North, along the "east line of said tract, 88.00
feet to the true point of beginning.' Together with that portion of the
alley lying south of and adjoining the south line of the above described
tract vacated by Ordinance No. 1970 of the City of Ashland, Oregon,
recorded September 7, 1978, as No. 78-20658 of the Official Records of
"Jackson County, Oregon, 'which is appurtenant to the above described tract.
Excepting therefrom that parcel deeded to the City of Ashland for the
widening of Susan Lane.
.,
"
Jackson County, Oregon
Rocorded
OFFICIAL RECORDS
1/:/4 NOV 41985 II oM.
~::'~T. ·
B a o.PUtr
. .
..oI.~~I'''':od''':'';n:...v...~~..t.Ji...:. ...,~"..~. ~.~.
~ .--
",~.'. .'..-f~l,..M"llIC""'.'I.'I,...,, ....-, '.'...'
, ........".. .i............, _,'",;'''.' ;..",..,...:.'1~..,~ ...."...l'........<
84-..U.J/84
I ~ I.
f",1
0' .
. . /1.1 ,'" III I
, 111111111
')wner
Juh" \L llarpot"L-
^cJu..es~
iLU \'ll"IL:t. UL.
Addre:;s
)wner
PropertY---.lL
Twp.
Street Address_
1
Range
E
Sect i cn
SDD
Assessor I s Hap 6
8100
Tax lot 6(s)
Ashland.
Oreaon
120
Ioiimer
Street
f!
. .
Plann i ng Act ion
84-101
II
I
Type
10/24/84
Date
As the owner(s) of the property I isted above, . ,I/we
hereby consent to the fol lowing improvements, dedications. or other actians as required by
the City of Ashland, and agree to bear the proportionate payment of associated costs. This
agreement is to be binding upon myself/ourselves, my/our heir(s), executors. and assigns, end
It is my/our express intention that this agreement shal I run with the land. so that Tulfl II~en~
of the items I isted below shal I be binding upon future owners of the property.
-
Improvement, Dedication, or Other,Action:
1) In favor of future improvements to Susan Street
Jackson County. OIeaon
Rccorded
GPf'lefAlr-fteeeRD3
9:/,/ DEe 1 U 1~8lf./9:M.
KATHLEJ;N S, BECKETT
C ;Ell IIDER
~ /~~----.--- ~ - "-'----- '
- S'gnature '==;i"
) /' 1 ~ .;!
_~{'>'r--..<'-L_ "''' /,"- ,L'l------
Signature I -/' ~=:r -.
.,671 "'"', ::. t-o--/~1:' ;'.".J. "
rV . '1:.~_ -' ~ - :L.~-
Stete of Ore30n'- ~
~ t f J )ss. 0
Joun y 0 ackson
In thi s /-:.:2__day of fr.(~>>1W-- . 19&: before "'e. the
Publ ic in and fo~aid County and St&te, personally ap~eared the
._______~ 1---4l./\..-/~~U
,:~o are/is :.."..nl.o rr." to b", he identical individual(s) described in and who executed
~dthin ir:s1r..".-:nt, and oc~.n(\\,,'lcdJ!?d TO r~e that he/shE:/they execute:j th~ same freely and
/.;:>-/-=-
Date
- 8-1 '
Date
undersigned,
with I n named
a :Jctary
the
\'01..:nt;:ri Iy.
In ~~sti~:~y ~:1Jr00f,
h~V2 !'er0~ntQ 50t !~y h~nJ and sea! t~~ d~y ~nd'ye3r last ~b~ve
o'Ir 1 t t'~n.
'2~
forOre;;on ---
'}..
(l~t~ Q~~(\."<-.f(',,,_...
LJ .
~(I . J I..... .~: .:t .
./1",'#..1,,-,; t&,
I A '-SA--;' " -...fA
(, '..l1A./L~ \ ~/ d, -~ -
i TRIN I\. U~JA~ r;otiJry Pu~ Ii
ANDRESEN
NOTARY PUBLIC ;- OREGON '
My Comm;,,;," Exp;res I' . 21- J3 _ . :...t.~2H_L_
Dllte r~I'1 ("......,i~.f.i~:n eApinls.
~~u.:
..
. ,":~.c... .
t:// '"7' .). ~
.1...~1~' iI!i~'!"', t"f"" .~M:.,,>,~'v'~')'N.I"~Jn" -
. PI'~ .or- _,.. A ,'r"'~-"t1' , 1 r-lo/"'.
-
-..'_.
~
,. .~- r_
/
"
~'
. .
'i'~':"1'lJI0
AGRE E r.lE rn
rff4Jv~aA"d
."
ve, Ri'chard Chambers and Wi II jam N. Robinson, adknowledge that we are the
,,,,ners of the following described land, which land IS being major land parti-
'ioned into three lots and shall be commonly known as /~ajor land Partition
'341, located in the City of Ashland County of Jackson, State of Oregon:
eginning at a point 13.6b chains North and 0.30 chairis West of the South-
~st Corner of Lot 4 in Section 5, Township 39 South, Ra'nge I E",st of the
illarr.,~tte r.~eridian in Jackson County, Oregon; thence West 340 feet 9 inches
o rhe Sourheas t co,'ner of a tract descri bed in Vol ume 22, Page 525 of the
eed Records of Jackson County, Oregon; .thence North, along the East line
f s aid t r'd C t, I I 2 ,0 f e 8 t, rrlO r 8 0 r I 8 S s, 1- 0 the Sou t h I i n e 0 f. a n a i ley;
hac,ce Ea s;- a,long the Sout'h line 0 f S'l i d a II ey 340 feet 9 inches; and the,'c;!
ou;h 112.0 f83i to -The point of beginning.
7..'!-.-.... ......,...._,_. ~_ _
".-.......- '-_.J"..j, ,-...e '~n
R.._--,.4...-' 0
;,; ~):-,dCIXt RECOftDS
'2'/-S JUN 2 71978/.!\L
1-7! 'Q'~v C\..~'l.;-" ':-.f
CJ:.~:.;;:(~ ~ ~_. r~~.X~;-f'~?~~' :.~
E;j:-..L ~'.:..~.:.;:::~'~-~..t "_.:/
the o.'ners of 'such property, we hereby cons~nt, ,(0 .the improvement (as
,ecified by the Director of Public I','orks) of ,S.usan, la.ne' including side.
1',5, 3:'LI-;~ing S3id ('",c~or lano parlition rf:~1jtst----w~~:":'tn€ City of ASf,'2n:
'::.;;~5 ;'c i:-,P:-'::'V2 s,3id !:,;'rssT. Fur-;rler, 25 ;-;18 O~vnei'S 0: s:i: .:-=.r:.:ei, "":;:;'
'r~~y conserlt to the proportionate paymen~ of the costs of such imp'"o,.s-
,nts. This Agree,ment is to be binding upon ourselves, our heirs, executors
,0 ass i gns and it is our express intent ion that th is Agreement shall run
th the land, so that consent to the improvement of the street and the du'y
p~y for such improvement shall be binding upon the future owners of t~l:S
".-:,1.
;5 c6rlsideration for this Agreernent is the consent of the City of AshlanJ
r 'the approval of the major land partition request for the division of
i d t r act 0 f '1 and i n tot h r e c 'p c: r eel s v,' i tho u t the i m ~l E j i a i e ins t a I I a t i 0 r. ~:
I ~.:, irr..~rovs:ncnt$ in 7icnt of ~'j'o~..~.~1y o;.:~-s:: Dr 5cid O~'~;Si5 ':)n :-e;.' 'lc-:- ..'
30;:~0rls ffi2? SOU in i~;e City of Asttl2nd.
red this
"
.-. ,~
day of
""I . .'. _~.:..;o._
,
,
1978.
,
, ~ /
,
----.---.
c;'crd Chc;.;bers
.:/, ,.. ~ ;'
.... / _~..-:. ... ... :~//: #<.J
~v <_=.::>~.c ~~-:~_ _~'~~~~_~~:,,- ._.~'.
~; i II i a m N. Ra bin son
";"':'.'.-
::te of Oregon
:ss
...:rliy ~f Jackson
. /~,' ')
t hIs _.f~~_ day 0 f ., .' _ '- '_ , I 978, be for e me, the un de r s i 9 n ed, a
Ii:cy Publ ic in, and fOrsald-Co-ur;-tyand State, personally appeared the ..-it/,in
;:(:d Richard ChalTobers and Wi II iam N. Robinson,' .'ho are kno....n to be the id(n-
:al individuals descr;'bed in and who executed the same freely and'voluntacil',
testimony whereof, I. have hereunto set my hand and seal the day and year
it above written.
--~......,...;.-_.----~-"',':""'.~-" .......
__..._u__.._......._...._.._...._n.._._...,:___
,t. ' ~,
~. .'.'~~~.. (':";....,.
Notary Publ ic
,J,
for
. ~!..' ~ ~
x
WI:~ONA G. SW,t"IN
-R~~"N
i,OT,l'\f;Y PUSL'C - \.., ;:'uJ
Oregon
:-",: C)".mi'::::ln Elpi~e) ........._......:.u
.---.---.-. ..---.-------.--.
Daie my commission expires
I~. .:.: ( - ;t l
---~-". --.---- --.-'.-----
"
JIlIi em n r a ndum
December 18. 1986
'<if 0:
Mayor and Council
Vie Lively, Police Chief ~
r
. JIf rom:
~ubjed: .
Liquor License
An application for Change of Ownership has been received from
Safeway Stores Incorporated, a Deleware Corporation, This is a
corporate realignment which requires them to go' through the entire
liquor iicensing procedure. Management of the Ashland store will
remain unchanged.
A background check has been completed on Wiley Phillips, Jr.,
Manager of the local Safway Store and approval of this license is
recommended.
VL:mm
cc: file
';;.Ir........'> :r.
j{r '/0/'1 J.
~
STATE OF OREGON
OREGON LIQUOR CONmOL COMMISSION
Return To:
.-APPLlCATlON
i
GENERAL INFORMATION
-"
I,
Thll ~nCollti<m 'orm costs $500. A non-re'undable processmg lee is assessed when you submit this completed lorm to tho Commission
(_.CIIP! for Druggist and Health Care Facilily licenses), The Wing of this application does nOI commit the Commission 10 the granting 01
thct Ik:lr.SlI I?' .which you IIrO applying nor docs it permit you to operate the businoss named below.
No. 14917
(1l11S SPACE IS FOR OLCC OFFICE USE)
"PPfiwion i, be;"ll made lor:
o orsPENSEA. CLASS A 0 Add Partner
Cl Dt5PENSER, CLASS 8 0 Additional PrivileQe
CJ DISPENSER, CLASS C 0 Change Location
.~ PACKAGE STORE 00 Change OWnersnip
':J RESTAURANT 0 Change or Pril/ilego
;:J -rE;TAIL MALT BEVEHAGE 0 GrerltOf Pril/ileGe
:l SEASONAL DISPENSE~l ,'.rP1 jC'1fffl'J;f'R~fJl.9iir:l,
o WHOLESALE MALT l1 New'Oullllt
BE:VERAGE ... WINE 0 Other
r:J WINERY N V 7 1985
)THER'
ue Dlvalee
0:,!3! ~!..J:tie_o.:f.ff~CL:!5J~! 0 _~
(THIS SPACE IS FOR CITY OR COUNTY USE)
NOTICE TO CITIES AND COUNTIES: Do not consider this applica-
tion unless it has ooon stamped and signed at tho lolt by an OLCC
representative.
THE CITY COUNCil. COUNTY COMMISSION. OR COUNTY
COURT OF
lr.~m. 01 C"y 0' Counly)
RECOMMENDS THAT THIS LICENSE BE: GRANfED
DENIED
DATE
BY
lS'll""'~I~J
TITLE
:AUTION: II you, operiltion or It\l~ bu~,ne55 dopunU5 on your (,:cl!il/;llg.. Ilquo(licnn!;o. OLCCCilutionsYOll nol ro purcho~u. romodol, or
lIart con~tfuc\,on ",nlil your lIClln511 is Ilrclnwu
1. Name of GorPll,a:,on. Partnurship. Of Individual Applic~:mIS'
1)
Safe""8V Stores Holdings Corp. 2)
{W te rer.:i1W-s.uc...ay Stores, rn::orfOrolted, 3. ~aw.:1I'e coq:oration)
')
3)
2. Present Trade Name
61
IE/lC" POlSON LISTED /lElOI/E MUST FILE AN ItWll/lDUAl HrSTORV ANO A FINANcrAl STATEI.lENTl
Safcway Stores (4::~,;lL
SiI[cwav Stores f,. :112) Yearlilcd 1986
..,lI'CO,pol."""eomm,.....,,......
5)
3. Now Trcde Name
.. Premisesaddres.:;
585 Siskiyou Blvd.
IN~tn_,S',_.Ru'.IR""'~1 re.,y}
:; BU$inossmail,n~nddra:.S. 4th 6. Jackson S!-rccts
11'0 D".. Nu",""'. s"..... hu'.' "O"'~l
Ashland
Jackson
OR
97520
{z.P)
94660
(L,,)
ICOIJnlyl IS'~'~)
Oakland California
(C"y) (51.'e)
Year_1-986 _
7.lIyQ1;.IOwhQ!T1: ___~~f~_a..Y2!Q!E..~..--lnc.
6 Was premises prevlou~ly lic('nsed by OlCC? Ycs~ No_
Typo 0' licrmso:~~ckagc
8, W1tlyOlJhaveaman,lgtlf' "II~-L No_ Namll
\1ilev ~!1illips
Il.la~...o' n\~" ro,1 OIl' k><1,y;OO.' OlIO''''Y'
9 win ~yone else nol Slgn,ng this appl<eation sharo In tho ownership or rOCQive a pcrconlo,o 01 prolils or bonus tram the
bu,;ne$S? Yes_ No~
Ci ty of Ashland
o Wh,ll, the local Governing tlody where your premisos IS locatod?
1. OlCC rcpresenlalil/'il m.:lk;nU ,n.estigill,on mily contar,~.
p, O. Box S23, CltlckamJs, OR ~701~
--~------~,.I~;~~----_.--. ----,--
(N.,m& 01 C"y g, Cg~~'yl
John A. Cartales
(N~mol
(503) (,57-G3<l9
--~-liol~,;;;;;;;:~..-:-';;ft-';;;;I'-
:AUnON; The Adm,nlSlrator 0' Iho O'(O\:Ion liquor Conllol Commission must ho notifiod II you aft' conlaCled by (l1l)'body offorlno to
,""",",, '"" Com..,,"on 0",00' (j"''' ~ \\9 DATE October 21, 1986
(I~p~:~a~i~~,;;~a~~:~,'?ll/IY 1) ---~,'~N1r;~ A. KOH;:~~ \
~ut~)O"l,,1l u1h{ '" 1"'''l,,'1I
"
"
')
5)_
"'G'''.' -
.....1 Gc>Y.'~""'"
6)
.,,'" I>O"'SOOO l&-a~1
~emnrandum
December 18, 1986
ij1 0:
Brian L. Almquist, City Administrator
>
Jfr rom: t<.. Allen A. A1sing, Director of Public Works
~ubjett:. Recommendation from Traffic Safety Commission
The Ashland Traffic Safety Commission at its meeting of November
26, 1986, voted unanimously to recommend to the City Council
that a "20 mile per hour, when children are present", speed zone
be established on E. Main St. adjacent to school property at
Walker Avenue. '
Would you please place tliis item on the Council agenda for
January 6, 1987?
If the Council agrees with this recommendation, it will be
necessary for staff to work with Jackson County and the Oregon
State Speed Control Board for implementation.
~ .
. ,December 31, 1986
" .
TO:
~EOM:
SUBJECT:
Brian L. Almquist, City Administrator
Robert D. Nelson, Director of Finance
MONTHLY FINANCIAL COMMENTARY--NOVEMBER 30, 1986
Electric Utility
We are optimistic that several weeks of low maximum temperatures,
without very cold minimums, will have beneficial effect upon
Electric Utility gross margins. This combination should give
rise to good mid-winter sales revenues, without excessive demand
charges on wholesale power purchases. Therefore, we believe that
the $1,000,000 July 1 fund balance, projected in the November 25
forecast for 1987-88, will be met or slightly exceeded.
Water Quality
Both Water Quality Divisions continue to-manifest satisfactory
trends.
General Fund
The long-range General Fund budget presented to the Council in
December indicated a July 1, 1987 fund balance of $200,000. This
forecast is realistic, in the light of more recent information.
The current year's budget contemplated a July 1, 1986 fund balance
of $330,000. The anticipated drawdown of $130,000 will be one of
the problems faced by the Budget Committee.
Hospital Fund
The Hospital continues to operate in a fiscally sound manner, and
should begin the new fiscal year in excellent condition. The
quality of earnings has improved; compared with a year ago, cash
has increased and receivables have decreased.
Emergency 9-1-1 Fund
The new Emergency 9-1-1 Fund should carryover $25,000 into 1987-
88, and no problem is anticipated for that fiscal year. However,
1988-89 will not begin the year with a significant cash balance,
and barring an increase in State revenue, some support from the
General Fund is likely.
Airport Fund
As indicated several months ago, the Airport Fund ~ill need a
subsidy from the General Fund in 1987-88. Long term, it is hoped
that the next lease will provide sufficient revenues to offset
expenses, so that General Fund budgets after 1987-88 will not be
burdened with these cQsts~
Respectfully submitted,
ROber~Nelson
Director,of finance
cc: Hon. Mayor & City Council
Nan Franklin, City Recorder
Tom Mack, Hospital CEO
.
~emorandum
December 18, 1986
'Clrn:
Brian L. Almquist, City Administrator
Jlfrnm:
~uhjed:
Robert D. Nelson, Director of Finance
AUDIT COMMITTEE MINUTES
Attached is a draft of the December 12 Audit Committee Minutes.
The 1985-86 audit report was approved, provided that any Member may
call for a re-convening of the Committee if any questions or problems
arise after a closer examination of the report. (At the time of this
writing, we are unaware of any questions or problems).
The Committee requested that the Council should adopt a policy con-
cerning the length of engagement of auditors for 1987-88 and beyond.
(1986-87 will be audited by Gerald W. Burns, CPA, per Council action
in 1984). The suggestion was made that the Council should set a
limit of three, or possibly five, years of audits, after which new
requests for proposals would be mailed. For example, proposals
could be invited for 1987-88 though 1990-91, or 1987-88 though 1992-
93, if the Council so desires. (It is understood that the audit
engagement period could be shortened if the professional quality of
the audit is substandard, or if the auditors lose their Board of
Accountancy certification for conducting municipal audits).
(No dissatisfaction concerning the work of our existing independent
auditors was implied and they will be invited to submit a proposal).
We suggest, then, that the Council should set a three, four
year limit, after which proposals would again be solicited.
Committee will meet on January 9 ~o implement the Council's
on this matter.
or five
The
policy
Attached is a corrected copy of Page 15, in which the second para-
graph is amended by substituting "Hospital" for "Cemetery." The
Finance Department will bind the corrected page for you, if you wish.
,
Respectfully submitted,
$4'
Robert D. Nelson
Director of Finance
cc: Hon. Mayor & City Council
Nan Franklin, City Recorder
Audit Committee
,,:
~ .. ..
.
AUDIT COMMITTEE
Minutes
December 12, 1986
The Audit Committee met on December 12, 1986 at 12:10 p.m. at the
Copper Skillet. ,Present were Chairman Isaacs, Mayor Medaris,
Councilor Arnold, Members Cooper and Prickett, and Parks Commissioner
Gary Nelson. Also present were Staff representatives Almquist,
Caldwell, Mack, McGraw, Mickelsen, and Nelson. ,
Medaris nominated Phil Arnold for Secretary, and upon motion by
Medaris, seconded by Prickett and carried, nominations were closed
and Arnold was elected.
(Auditor Jerry Burns arrived at this time).
The Minutes of the December 9, 1985 meeting were read ,and approved
upon motion by Prickett, seconded by Medaris and unanimously carried.
Ashland Community Hospital
Burns explained that his opinion on the Hospital continues to be
qualified because of the uncertainty about Medicare cost reports.
Additional work was involved in accounting for deferred compensation
under new standards of Governmental Accounting Standards Board (GASB).
Burns noted that the non-Hospital part of the City also had to be
restated. He then highlighted the principal feature~ of the Hospital's
financial and accounting results, noting that the Hospital's state-
ments had been prepared on. the basis of generally-acceptedo, accounting
principles (GAAP). He commented favorably about changes in accounting
and inventory practices. Sue Naumes,a specialist in medical records,
2
,
- . .
cited a slight improvement in billing procedures,and mentioned some
departments in which further improvements can be achieved.
Ashland Parks & Recreation
Burns said that he had issued an unqualified opinion for Parks &
,
Recreation, but that fixed asset accounting is needed. He explained
the creation of several new funds during the year (by supplemental
budget), as had been discussed a year ago. He noted that the
transition to multi-fund accounting had been accomplished without any
auditing problems. He again suggested acquisition of a computer,
especially within the context of the new funds.
Other City Funds
Concerning the remainder of the-tity, Burns noted that on Page 15, the
Hospital, not the Cemetery, should have been noted as the fund with an
over-expenditure. He distributed corrected pages 15. He commented on
the increased size and complexity, especially in conjunction with OMB
Circular A-128, the "single audit" regulations of the U.S. Government.
He then outlined some of the important results from 1985-86, including
the large increase in investments arising from the advance refunding
bond issue. He cited some of the funds which must be stated differently
for budgeting vs. GAAP basis accounting. He then reviewed the Notes
section of the audit report, including the choice that the City still
-has with respect to its utility fund accounting methods, confirming
that special revenue funds are still acceptable, rather than enterprise
fund accounting. He reported that the advance refunding bond issue
would save about $250,000 over time, but he said that this figure was
not adjusted to a present valu~ basis. He also called attention to a
new schedule in which programs funded by other sources are summarized.
He confirmed that proper collateralizationof the City's bank deposits
,~,.-- -
had been maintained, that investments,were in approved vehicles, ,and
2
-. ti
cited a slight improvement in billing procedures, and mentioned some
~ departments in which further improvements can be achieved.
Ashland Parks & Recreation
Burns said that he had issued an unqualified opinion for Parks &
Recreation, but that fixed asset accounting is needed. He explained
the creation of several new funds during the year (by supplemental
budget), as had been discussed a year ago. He noted that the
transition to multi-fund accounting had been accomplished without any
auditing problems. He again suggested acquisition of a computer,
especially within the context of the new funds.
.'
Other City Funds
Concerning the remainder of the City, Burns noted that on Page 15, the
Hospi tal, not the Cemetery, should hav,e been noted as the' fund with an
over-expenditure. He distributed corrected pages 15. He commented on
ibe increased size and complexity, especially in conjunction with OMB
Circular A-128, the "single audit" regulations of the U.S.,Government.
He then outlined some of the important results from 1985-86, including
the large increase in investments arising from the advance refunding
bond issue. He cited some of the funds which must be stated differently,
for budgeting vs. GAAP basis accounting. He then reviewed the Notes
section of the audit report, including the choice that the City still
has with respect to its utility fund accounting methods, confirming
that special revenue funds are still acceptable, rather than enterprise
fund accounting. He reported that the advance refunding bond issue
, '
, ' '
, ,
, '
would save about $250,000 over time, but he ,said that thi; figure was
not adjusted to a present value basis. He also called attention to a
new schedule in which programs funded by other sources are summarized.
He confirmed that propercollateralization of the City'~ bank deposits
had been maintained, that investments were in approved vehicles, and
3
. .
,that the City complied with public contract law regulations. He
cited the difficulties stemming from auditing the disk-based computer
system, in compari~on with the visible record accounting computer
system formerly operated by the City. He made some recommendations
concerning the improvement of grant accounting procedures, and
recommended that reference to the monthly financial commentaries and
reports should be made in the Council Minutes. Also, he recommended
that computerization of assessment lien docket accounting should be
~
completed. Further, he suggested a change in year-end accounting
transactions, by which the City, rather than the auditorsj would
increase cash and accounts payable by a like amount. He extended
appreciation to ~he Staff.
A motion was made by Medaris and seconded by Arnold, that the audit
report be approved. Prickett noted that he had received his report
too late to vote. After a short discussion, Medaris amended his motion,
with the consent of the second, that the report be accepted, contingent
upon any member being able to re-convene the Committee. The motion
was then voted upon, and it unanimously carried.
Selection of Auditors for 1987-88
Prickett moved that the Mayor and City Council should set a period of
time, such as three to five years, beyond which this Committee would
automatically request proposals from auditing firms. Burns indicated
he has no problem with this approach. Prickett suggested that this
Committee should meet on January 9. The motion was then seconded by
Medaris, voted upon, and unanimously carried.
Upon motion by Prickett, seconded by Medaris 'and carried, the meeting
was adjourned.
Secretary
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CITY OF ASHLAND
NOTES TO FINANCIAL STATEMBNTS
June 30, 1986
1. Si<<nificant accountin<< policiea (Continued)
Bud~et and appropriations
A budget is prepared for each fund in accordance with the modified
accrual basis of accounting, and legal requirements set forth in the
Oregon Local Budget Law. Budget amounts shown in the individual fund
financial statements include the original and revised budget amounts
approved by the City's Common Council. Expenditures are controlled by
appropriations adopted by resolutions of the City's Common Council in
the categories required by Oregon Local Budget Law.
Appropriations were exceeded in the Hospital Fund capital outlay
-
category by $2,994 during the 1985-86 fiscal year.
Cash manuement
The City maintains checking, savings, and investment accounts at
local banks and savings institutions. The cash and investment balances
are maintained in the various funds by: use of a general ledger control
system. Most cash disbursements are made by check against the City
"revolving" checking accounts, the Hospital checking accounts, and the
APRC checking account. Except for the APRC checking account, which is
replenished by direct deposits of daily receipts; these accounts are
then replenished by warrants drawn against the "general" checking
account. Most cash receipts are deposited in the "general" checking
'account. Disbursements are also made by warrant issued directly to a
vendor and then redeemed from the "general" checking accounts.
Summaries of these cash and investment balances at 'June 30, 1985, are
shown in Note 3.
The City invests APRC and Hospital money and accounts to APRC and
the Hospital for the principal and interest. ,Hospital funds designated
for future construction are included in the City's Capital Improvement
Fund, and are to be disbursed by order of the Hospital in accordance
with a trust agreement. Deferred compensation plan investments are in
the custody of the plan administrator.
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RONALD L. SALTER
ATTORNEY AT LAW
94 THIRD STREET
ASHLAND. OREGON 97520
(503) 462.4215
December 12, 1986
Mayo~ Gordon Medaris
City Hall
Ashland, Oregon 97520
Re: Ordinance - Parking Restrictions
Dear Gordon:
As requested, enclosed is an Ordinance amending the
Ashland Municipal Code, so as to make the parking restrictions
also apply to trailers. As we have found recently, the parking
regulations as they now exist do not apply to trailers. Thus,
at this time trailers may be parked for unlimited amounts of
time on the City streets. The adoption of the enclosed Ordinance
would make all parking regulations that apply to vchic1es also
apply to trailers.
Very truly yours,
/2: ~
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R NALD L. SALTER
City Attorney
RLS/pC
Enclosure
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ORDINANCE NO.
AN'ORDINANCE AMENDING CHAPTER 11.24 OF THE ASHLAND MUNICIPAL CODE, WHICH
RELATES TO PARKING REGULATIONS, AND FOR THE PURPOSE OF MAKING SAID
REGULATIONS APPLY TO TRAILERS. '
THE PEOPLE OF THE CITY OF ASHLAND DO, ORDAIN AS FOLLOWS:
SECTION 1. Chapter 11.24 of the Ashland Municipal Code is
amended so as ,to add thereto as new section, which shall read in its
entirety as follows:
"11. 24.015. Vehicle. As used in the Ashland Municipal
Code, the term "vehicle" shall include the term "trailer". ,~~.
The foregoing Ordinance was first read at a regular meeting of
the Common Council held on the ____ day of December, 19B6, and passed to
its second reading and duly passed o~ the day of
19B7, the vote being as follows: Ayes: Nays:
Dated , 19B
APPROVED:
MAYOR
ATTEST:
CITY RECORDER
Ordinance No.
RONALD L. SALTER
ATTORNEY AT LAW
94 THIRD STREET
ASHLAND. OREGON 97520
ORDINANCE NOo
AN ORDINANCE AMENDING CHAPTER 18.96 OF THE ASHLAND
MUNICIPAL CODE RELATING TO NEON SIGNS.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Subsection I of Section 18.96.040 of the Ashland
Municipal Code shall be amended to read as follows:
"L No exposed sources of illumination shall be
permitted on any sign or for the decoration of any'
building including but not limited to neon or
flourescent tubing or incandescent bulbs, except
when the source of illumination is within a building
and at least 10 feet from any window which allows
visibility from the public right-of~way, or when a
sign is internally illuminated or~e source of
illumination is fully shielded from the public view."
The foregoing ordinance was first read on the
January, 1987, and duly PASSED and ADOPTED this
January, 19870
day of
day of
Nan Eo Franklin
City Recorder
SIGNED and APPROVED this
day of
, 1987.
L. Gordon Medaris
Mayor
ORDINANCE NO.
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AN ORDINANCE AUTHORIZING AND ORDERING THE IMPROVEMENT OF
SUS&~ LANE FROM HIGH-STREET WESTERLY
BY CONSTRUCTING THEREON CURBS, GUTTERS AND PAVING; AUTHOR-
IZING THE ASSESSMENT OF COST OF SAID IMPROVEMENT AGAINST
PROPERTY TO BE BENEFITTED THEREBY: AND PROVIDING THAT WAR-
RANTS ISSUED FOR THE COST THEREOF BE GENERAL OBLIGATIONS
OF THE CITY OF ASHLAND.
WHEREAS, the Council has heretofore by Resolution declared its intention to construct
the improvement hereinafter described in accordance with plans and specifications and
to assess upon each lot or part thereof adjacent to and benefitted by such improvement
its proportionate share of said cost of said improvement, as. provided by the Charter
of the City of Ashland; and
WHEREAS, notice of such intention has been duly given and published as provided by
the Charter, and a public hearing held thereupon, and it appears to the Council
that such improvement is of material benefit to said City and that all proper~y to
be assessed therefor will be benefitted ,thereby to the extent of the probable amount
of the respective assessments to be levied for the costs thereof:
NOW, THEREFORE, THE PEOPLE OF THE CITY OF~ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. It is hereby ordered that Susan Lane from High Street westerly
be improved by the construction thereon of curbs, gutters and paving in accordance
with the plans and specifications therefore heretofore adopted on file in the office
of the Director of Public Works, and that the cost thereof be assessed upon each lot
or part thereof adjacent to or benefitted by such improvement, as provided by the
Charter of the City of Ashland.
SECTION 2. That warrants for the construction of the arorementioned im-
provement shall bear interest at the prevailing rates and shall constitute general
obligations of the City of Ashland, and said warrants, shall'be issued pursuant to
and on the terms and conditions set forth in O.R.S. 287.502 to 287.510 inclusive.
The foregoing ordinance'was first read on the 6th day of January
,,198:7,
and duly PASSED and ADOPTED this 20th day of
January
1981.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of
. .;Co'-
January ,
, 198 7'.
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L. Gordon Medaris
Mayor
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CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
Decernbelt 17, 1986
ATTENDANCE:
PI1.e.6 ent:
Abl.>ent :
I. ADDITIONS OR DELETIONS
TO THE AGENDA
II. APPROVAL OF MINUTES
ReguiM Meeting -
Novembelt 19, 1986
III.
BILLS AND FINANCES
A. Appl1.ovat of, pl1.ev.{.o~
mo nth' /.) cU..6 bl.Vl..6 ement.6
B. 1985-86 Audit Repoltt
C. Audit comm.{.;t;tee
REGULAR MEETING
The chMltman called the meeting to oltdelt at
7:00PM at 340 S. P~oneelt Stlteet.
SeaM, cl1.aw60ltd, Ne./'.6on, Ada.m6, M~ckwen, Rud
John6on
MIt. M~ckwen Mlled :to ad an Uem to Oid
B~~neM conceltn.i.ng an addendum to the aglteement
on the deeding'of, the YMCA pltOpelttlj on Tolman
clteell Road to the cUy f,01t paltll pu.ltpO.6e.6.
co~n{/.)/.).{.onelt Nwon made a mo~on to appltove the
m<.nu.tu M wlLUten. commi6/.)~one.IL cltaWf,oltd .6 econded.
The vote WM: 4 yu - 0 no
Comm,w/.).{.onelt Adam6 made a mo~on to appltove the
pl1.eV~OllL> month'/.) d-Wbl.Vl..6 ement.6 M .{.ndicated blj
Payablu checlv.. #9534 :thJr.u 9594 .{.n the amount 06
$254,690.56 and Paljlto.e.t checlv.. #5681 - 5712 .{.n
the amount 06 $14,774.31. commi6/.)~onelt Nwon
/.) ecol1ded. ,.
The vote WM: 4 ye.6 - 0 no
V.{.I1.ee:Col1. ^~cllwen commented that the depa.lttment'.6
audit 60~ 1985-86 had been completed and that the
aud.{.tolt had f,ound 110 mateJt.{.at weltepancUe.6 .{.n .the
l1.ecoltd6. The commi6.6.{.one.l1.6 had no quu~On6 conce.ILn.i.ng
the audit. comm.{./.)/.).{.onelt Nwon made a mo~on to
accep:t :the audit Itepoltt. commi6/.)~onelt Adam6 .6econded.
Tile vo:te WM: 4 yu - 0 no
comm.{.M~Ol1e.IL Nwon, M a membelt of, the cUy'/.) Audit
comm.{.;t;tee, made a bJt.{.e 6 Itepoltt ~l1dica.Ung that the
e.{.;tlj'/.) audit 6011. 1985-86 had been accepted blj the
comm.{.;t;tee wUh oltly one ItU eltva.Uon. Appaltent.e.lj the
l1.epoltt.6 (lad ontlj been l1.ecuved the dalj be60lte the
meeting and the mo~on to appltove the a.udit WM
qua.Ufi.{.ed by a. bJt.{.e6 time 6actolt to allow membe.l1.6 to
molte :tholtOughly Itev.{.ew the Itepoltt. The e.{.;ty did no:t
anUcUpa..te any pl1.oblem/.).
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r.EGULA~MEETING - Veeembelt 17, 1986
PAGE Z
IV. ''AUVIENCE PARTICIPATION Of.! THE AGENDA
None
V. AUDIENCE PARTICIPATION NOT ON THE AGENVA None
VI. 0 LV BUSI NESS l'
A. Loltd Plr..opeltty chiUAman SeaM glteeted about :tJJJentlj pV11>on6 .{.n the
aucUence who had .{.ncUcated :that thelj we.ILe plr..e.6 ent
at the meet.i.ng to WCUM the top.{.e On pOM.<.ble
development 01\ the newly decUeated pMk at :the coltnelt
01\ Glenwood and Mh.e.and Stlteet.6 wh.{.eh .u., eomrnonilj
known M :the LOlr..d PIr..Ope.lLtlj. The comm,wl.>.<.on had adve.1Lti6 ed that U WM I.> eefUng
pubLie .<.nput eoneeltn.{.ng :the pltope.lLty and :the au.cUenee c.on6,wted On .{.ntelte.6te.d
pV11>On6 who Lived .<.n .that nughbolthood. cha..Uunan Se.aM explMne.d that :the V.{.Jte.ctOIt
would be maR.<.ng a bit.{.e6 plte.6enta;t.{.on eoneeltn.i.ng the .6,tan6'1.> 6.{.nd.{.ng.6 and '{'deM
eoneeltlUng :the pftOpe.lLty and then :the aucUence would be, .{.nviled to I.>hMe theJJt '{'deM
and eomrnen.a.
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V.{.Jtectolt M.i.ckwe.n bit.{.e61y cW. eu..61.> ed the. deed
fte.6:1:/r..le;t.i.On6 on :the pftOpe.lLtlj and the.n ou.t.uned I.>ome '{'deM on development. He
ou.ti[ned 1\OUlt pO.6!.>.<.bly appltoaehe.6 to :the pftOpeJ1:tlj: It could be le6t alone M
ope.n I.>pace, developed M an ae;t.i.ve PaltR, developed M a pMI.>.{.Ve. paltk, Olt developed
M a eomb.<.na;t.{.on pMR. He M..<.d that any 06 :the.6e 60Ult appftoaehe.6 eould eilhelt
then be eon.6.<.de.ILed M a nughbolthood pMk olt a de.6tina;t.{.on pMR. He .{.ncUeated that .{.n
the I.>tan1\'1.> op.in.ion the land eould be.6t be ut.i.Lized M a nughbolthood pMk 01\ a
pit.{.maiUllj pM~.{.ve nattUte. That would mean that the e.6Hilial contO!.l!1.6 and nattUtal
6e.6:tUlte.6 06 :the. pMk would be lefi;(: .{.n :tact -- the tlte.e.6, .610pe On the land, etc. --
but that a gftMI.> lj Mea I.> hou.e.d be developed 60ft non-oftgan.i.zed plalj, and !.>Ome I.> hitub be.d.6
planted 60ft ae.6thet.i.e6; pelthapl.> !.>Orne be.nehe.6 and p.{.en.i.c :table.6 unde.IL the ofteho.ltd
tltee.6 Oft .in o;thelt ~~eM.
VuJt.{.nq :the aucUence pa!J..t.{.e.<.pa;t.{.on poJtt.{.on 01\ the
cW.eu..6l.>.{.on, gene.l1.a.i eoneen6u..6 among" the fte.6.<.den.a WM ;that :they cUd no.t want to He
the altea ju..6.t "le6.t alone" M open I.>pace but would Like to I.>ee !.>Orne fUnd 01\
development and a fteMonable level 01\ miUntenanee go.<.ng on. Seveltal pMen.a .{.n the.
aucUenee. e.xpfte.6Md the de.6.<.lte 60ft a mode.6t, pfte-I.>ehoot type. playglr..ound 60ft :the.
nughbolr..hood and mOI.>:t eveltyone. WM veltlj l.>uppoJtt.{.ve 06 a gftMI.>Y Me.a 60ft ltunlUng
and plalj.<.ng. S.teve CftO.6!.>, 714 Beac.h S.tfteet, expfte.61.> ed a de.6.{.Jte to have the watelt-
walj tent .{.n M nattUtal oft plti6tine a c.oncU.uon M pMI.>.{.ble due .to the nact :that U
would ad M a bu1\ 6 eft between the pMk and nughboft'l.> lfMd.6 plu..6 ltemiUn a habilat
nOft viVU..Ou..6 60~ 01\ w.<.ld.U.6e .in the Mea. He .<.ncUc.ated that, .{.n !.>Ome fUnd 01\ ae;t.i.ve
Mea welte ptac.ed .<.n the pMR, he would plte6e1t to have il plac.ed othelt :than neM
the wate.ILWalj. One membelt 06 :the aucUenee. e.xplte.6l.>ed conc.eltn that the depcvdme.nt
would u..6 e an .<.noftd.inate amount On pe.6tie.<.de to .tftlj to .6ave the apple OftehMd and
WM Ml.>tUted .that depcvdment p04clj WM a.I'J'Jaljl.> .to u..6 e pe.6tie.<.de.6 m.in.i.malllj.
Seveltal pV11>OY1..6 expfte.6l.>e.d the 6ad that plailingl.> along Glenwood I.>hould be de.6.<.gned
wUh v,w.<.b.{.U;tlj .<.n m.{.nd when dlUv.<.ng down Glenwaod. coune.<.Uolt Rud M ked that
:the comm,w/.,.{.on eOYl..6.{.delt a "pede.6l:it.{.an way" boaltdeJ1ing the pMR 601t /"a6ety ptUtpM e.6.
, VuJt.{.ng the cW.cu..6l.>.{.on, va/uou.6 comWI.>.<.onV11> had
.<.nteJeacted wUh the aucUenc.e. At thi/. .time, :the cha..Uunan Mked eac.h comw/.,.{.onelt
.theJJt :thougw on the development. comw/.,.{.onelt Elect Pyle, who WM unable. to
atiend :tILe. meet.i.ng, had Mnt a te.t;(:e.lt :to .the. o.thelt comw/.,.<.onV11> .l.ncUea;t.{.ng that,
M a 1r..e.6.<.de.nt 06 :that nughboJthood, he 6eU :that a modeltately developed nughboJthood
pMk wUh a 91r..M/"lf Mea 1\Oft va/UOu.6 .tljPe.6 06 play woutd be de.6.{.Jtable. comw/.,.<.one.IL
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I{EGllLA~,^I[ETH/G - Dece,mbelt 17, 1986
PAGE 3
,!.oltd Pltopelttlf Adam~, wllO had l<.ved on Glenwood nolt a Iwmbelt 06
I!eaM, ,<.ndica-ted tha-t ~he Wa.6 com60lttable W,U;II the
,i.dea.6 exp/(eM ed blf bo;(A the ~ta6 6 and the aUcU.ellce
when colt6<.deJt.i'1q ,the It6aqe 06 :the. land. Site 6e.li,
,tlla-t ,{.t wou./'d be, an a.66et to .the neJghboltltood':to IIave a 9lta.6~lf place to P./'all and
tl,,!.t a ~ma./'.f p./'ay ~,t!l.uctulte, cou,fd be. c,ol/.6,ideJted. A6 to the apple oltclta/(d, .6he
explteMed tlte Il'.iUin!jJleM .to cOMAde!l. ,tile vatue 06 tlte OItc.llMd vVt61t6 tlte amount
06 ~pilayil1g .tha.t wOllfd be lteq[ltlted An de.teJimtl!.tJ1g ovelt a peiUod 06 ti.me wheJ:helt
Olt 110t ,i..t Wa.6 adv,u'able .to Ileep tile. oltchMd. OVelta,u. ~lte explte6~ed cOI1Mdence ,tJ1 '
,the pMlz .6ta6o .to deve.top a ptea.6,tJ1!j mId /16 eout GJlea 601t the J1ughboltllOod.
Cotlll1"i..M'('lme,1t Ne,./'~on conCltltlte,d w,Lth comm.iM.(,oneJi
Adat>16 ,i,11 f\ee./',iI1!j conf\ide.l!.t .that ,the .6tao6'6 ptall a.6 plte.6el1.ted wou./'d be a po~.i..Uve
dl'vl'fopml'l1t pfal1 6o/(, ,thl' pMrl. Ill' ~aid .tllat Ill' f.,ef.t a .6ma,U'. pRall appa/(a.tU,6 would
hI' pU6~,i.b.fI', and lvoued rl'ave the p(ac.eme.n.t U 11 thlLt up to tlte .btallll. lie .<.nd,i,c.at:e.d
tllat Ill'. nd'.t tllat ,tl[e, apple OItc.llaltd wa6 a "1t,wtolticaUlf natu/(a.f." nelLtuJte. 06 tlte
pevrk al1d !<]Olt.l'r/ e.ilze to .6ee. .tlte. tltee6 rlep.t .in pOM.ib.l'.e; that tile apple tlte.e.6 Me
pl1!lJ: 06 tile Ithtoltica.f. value of., tile p.iece 06 tand.
comm,w~,iol1eJi Cltaw601td .i11cU.cated that ~ he WM qu..i.te
,i.lLteJie,~te,r/ .ill what the c.owdlf' ~ lteqlLtltemen.t.6 wou.f.d be on .bplta~l.<.ng tile oltchevrd.
Sill'.. wanted .to ~ee tile. oltcltMd plte.6e!l.ved IIe-t WM llO.t paJtt.i.c.uia.ltir; '{'ntelte.6ted .{.n
IlaV,tll!] ,to u~e a ./'o,t on ~p/(a~I.iJ1gto rleep'.tile .tAee,6. SIIe a.f.60 exp/(,e.6~ed tile de.6.u.e.
,to~ e,e. the "'ate.~wal{ te.6t;il1,taet to 1'/(1'.10 eJt.lW a wa,r/.tiJze It[(lllVall ,tltelteno!l.e (')ould
p~,c.ne!l. ,to I,ecp all a c,t.ilIl'., plal{ iL~l'a a1'lay nltom the. wa-teIUVal!. Site. ai'.6o exp!l.e6~ed
a dA.nneJt.iJlP poil1t of, VtelV Mom the otheJt Comm.(~~.ioneJi~ .{.n that .6lle plte,f.,elted to
have the tal1d fe66 de.vetoped ,tllan pltOpOO ed; .bile e,xplte.6.b ed tile de.6.u..e to ~ ee A~h.l'.and
c/LeiLte, G "w.ifd Oil I/atu!la./' pMk" ,in cl'o.6e ;)/(,ox.im.itlj .to peop.l'.e whelte people would Ilave
aCCl'../,~to a I.>maU wi fdeltnl'../,,6 expe,!I..i,ence. She nei.t tllat tlte LoJtd P/(,ope!l.tr; WM an
oPpo/(,tul1ity to do 6otllefhil19 r/.i,n neJtel1t 6110m otheJI pa/dl~ .(.11 MIt.fal1d wi..tlt l1iLu.ve
vrge.t:at.ioI1 and a w,i..I'.d.l'.if,e, o!(j.eJ1.ta-ti.oll. Sill'.. ~a-id ~ he wOlt.l'd Like to I.> ee a watelt
nOllll.tt1ill al1d ~oml' lWl1dle6 and ll'a.6 no,t oPPMcd to a 9!l.a.6l.>lf alte,t1. Howeve!l., ~he
did llot ~e,e. tile. nl',ed nM a p./'all Mea with L.i.nc.ofll School M d06e. cOl11m,u,.b.iolleJI
r~(1J\'6o~d expM~e.d .tIle dM,iM. .to M.e a Mitt 06 "bac.ktfMd w.<.ULi6e .banctuMtf" wh.ic.1r
WOlIEd !l.equ-tJte min,i.ma,E ,i/(!l.i.f)a.ti,ol1.
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cOl1ffl1{M,i.olle,!I. SeaM '<'HcU.c.ated tha.t Ire cU.d HOt {lave
anI{ COllCI'!Il1~ lu,i.tll (:Ill' ge.lle.~ae oll.tf.ine. p/(e~e.l].ted by the I.>.taf.,f... 11OWeVeJi, Ire f.,eLt
,tllat devetopmell.t ~/lO[t.I'd be modeltate alld 6110uld not be ~uc.ll to Itequ..{.lte a h.<.gh le.vel
o n co~,al{ mt1inteltallee,. He, t1fM be Ueve,d tllat mMt 0 ~ tile f.JltObtelll6 willi tile appfe
OItcllMd wouJ'.d be, t1f./'eviated wllell tile .tAeM lVe.Jte Itec.uv.<.ng ~e9uialt p!l.u,ung and
matll,tellanee,.
AMeJI ~ome neltelta.f. cU~C[LH;,Ol1 a.6 to how h.igl1.i'.lj
gJtoomed .tIle altet1 ~lwlI.td appealt aMeIt developmen.t, tlte natuJta.f. ../'.0011 VI.>. tlte uJtbt1n
,iJMIl lOotl, tile. c(JInmih~.i0I1iIl6.f)lIIcted ViJleetOIt M.ickwel1 ,to de..teJimi.ne Mme developmellt
C.OI.>.t.lo oniJuLA9t1tion, glta-H/f Mea, alld (t1I!IMc.ap,i.I1!j to be pltMe,nted at tile upCOm{.I1g
bud9e-t6eB,ioJ1 f,0!I 1987-R8. Tile alldience Wt16 a.6.buJted thlLt Ml11e act.{.oHll'ou.l'.d be
ta~_el1 Oil tile pltOpel1.tll A,I1 tlte neM nll.tulte. Both tile allcU.ence and the comm,w.b.{.on
eX/JlteMed app/(ec.iat.ioll 60lt tile o.tlle./('~ .ideM alld .inteJIe.6t on ,impltov.ing and ma..i.II-
tai n,tl19 the ~,Lte.
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REGULA~MEETING - Vecembelt 17, 1986
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. B. COYl..6u.f...tant-
Tenni6 cou.Jtt pnojeet
V.{.Jtectolt W.ckwen plte.6 ented a lettelt to the
Comm,w~~on nltom Robeltt S. Btanton, P.E. on Mednoltd
who made a pnopo~a.t to the Comm,w~~on nolt
COYl..6u.ita..u.on non :the :tenni6 cou.Jtt pltoject. MIt.
Mi.ckwen M,~d that he and Commi6~.{.onelt JohYl..6on
necommended that :the Comm,w~~on accept ~~. Blanton'~
pItOpo&a.t.
/
MOTI ON
Commi6~~onelt Nwon made a motion to accep:t Mn.
Btanton '.6 pItOpO.6a.t :to wJt.{.;te PtaYl..6, SpeuMca..u.oY1..6
and B~d Vocume~ nolt the Ite-~u.ltoacting pltojeet at
the :tenni6 co u.ILt6 at Hunte.IL PMk and n Olt upgnad.{.ng
the LigWng .6ljMem~ nolt :the tenn,w cou.1Lt6 at both
Huntelt PMk and Lah~a PMk. Comm,w~.{.onelt CltfWJ60nd
~ econded.
In du.,cuM.{.on, Comm~M.{.one.IL Adam~ lt6Red the V.{.Jtecton to go OVe.IL the optiOY1..6
nela..u.ve :to :the nee.6 that Mn. Btanton WM pltOpo&.{.ng. MIt. M~ckwen expWned
:that MIt. Btanton had plte.6ented a pItOPO&a.t 601t the lte-~uIt6aung pltOject, one nolt
tile LigWng Mpect, and a comb~ne.d pltOpo&a.t nolt both. He necommended that :the
Comm.{.!,~.{.on accept the comb~ned package. ~.{.nce W'l..t,i..(. the. LigWng .6lj~tem ,w .{.nve.6ti-
gated and b~d, the depMtment w.{.U not know how much a w.{.U co&t to Ite-do the Ligh.to.
He e.xpla..{.ned that ne-do.{.ng :the Ligl'Lt.6 wou.id ~;t.{.U ltema..{.n an option .{.n the b~dd.{.ng
pltoce.6~ and the Commi6~.{.on d.{.d not have to go thitough lvah :that polt;t.{.on 06 the
pltoject ~nthelj neU :tl'l.e. coM Wlt6 :too lugh. He. al..60 ~a..{.d that MIt. Blanton,w
1te.6 peeted ~n :the Meld 06 M phaU woltk mid had been Itecommended to hm blj the.
Calj ~:tano. He albo .{.nd.{.cated that the oee had come .{.n (veil undelt what he had
aYLtiupated.
The vote. WM: 4 lje.6 - 0 no
C.
Adde.ndwn to YMCA
Agneement
MOTION
V.{.Jte.ctOIt M.{.ckwen plte.6e.nted a wlti:tten addendum :to
the Commi6~~on wh.{.ch wou.id delete Section XII On the
YMCA Aglteement wh~ch .{.nvolved aglteeme~ b~veen
the. Comm.(.M.{.on and :the. YMCA plte.ce.e.d.{.ng :the de.e.d.{.ng
On :the Tolman Cneek pltOpelt:tl! :to the. Calj nolt de.d.{.cate.d
pMk plUlp0.6e.6. He. .{.nd.{.c.ated that lea.v.l.ng Section XII
.{.n :the oJt.{.g~na.t agneement had been an oVeJL6~gl'Lt on the paJL.t on BJt.{.an Aimqu.-U.t,
Ron saUe.IL and AU en DIte.6dtelt. Bo:th :the. Call and the YMCA concu.ltlte.d that :the. Hction
~1'l.Ou.id be deleted and lte.qUe.6ted that the Comin,w~~on appltove the addendum. Mn.
M~ckwen .{.mucated :that the addendum ~n no walj mate.lVi.alllj changed the aglteement,
M OM M the Comm,w~~on Wlt6 conceltned. Comm,w~.{.one.IL Nwon made a motion to
,include the addendum ~n the YMCA Agne.ement. Comm,w~~onelt Ada.rrv., ~ econded.
The vote Wa.6: 4 lje.6 - 0 no
VII. NEW'BUSINESS
None
VII r. CORRESPONVENCE, COMMUNI CATIONS,
VIRECTOR'SREPORT
A. Lettelt Mom State V.{.Jtectolt M~ckw en ~nnoltmed the Commi6~.{.on that
Ballet 06 Oltegon a lettelt had been Itecuved nltOm the State Ballet 0 n
Onegon neque.6ted .that the Commi6~.{.on allocate $1,000
duJUng the upcom.{.ng budget Hlt60n nolt :them to ~uppoJtt
:tl'l.e Monday n.i.glU: pelt60ltmance.6 .{.n :the band6heU.
V.{.Jte.ctOIt ~Uckei.6 e.n ~ncUc.ate.d that he wou.id plte.6 ent the.
lettelt to the Comm.{.M.l.On at budget ~tudy .time.
'.
~~..,,:
.
REGULAR MEETING - Veeembelt 17, 1986
. .'
PAGE 5
.
IX. "ITEMS FROM COMMISSIONERS Comm,wb.{.onelt Nwon. .{.n mak.{.ng a Itepoltt on the
eo 60f!.t6 06 the Calj' b COU1t6 e COU1t6 e Commiltee,
Golf, COU1t6 e Comm.{.tiee .i.nd.i.eated that M fueu.M.{.OM welte go.{.ng on, il
appealted molte and molte i.{.kellj that the Comm-Wb.{.on
mat.! be Mked to take on adm.{.ni6t.Jta;ti.ve lte.6poM.{.b.iLU:lj
601t the gol6 coultbe. He ba.{.d that no 6.{.Jtm pltOpO.6Q,.t!, welte bung made M ljet, buJ:
he 6 eU that the dbr.eilion 06 the c.omm.{.tiee WM b uch that a WM .{.mpolttant J:o know
whethe.IL thelte would be btltong oppoo-U<.on on the Comm-W.6.i.on .{.n tak.{.ng on Ite.6POM.{.-,
b.iLU:lj 601t the opeltaUon and ma.{.ntenanc.e 06 the go./'.6 cou1t6 e .{.6 a bhould become
a mun.i.c..{.pa1. entdlj.
-'
In fu c.uM.{.O n a WM dete.:un.l.ned that what the
Gol6 COU1t6 e Comm,Lttee WM c.oM.i.de.iUng WM a COnC/2.6b.{.ona.{.Jte concept wah the
PMkb Comm.u.,b.{.on It/2.6poM.i.b.f.e f,0Jt be.fung poLicy and ma.{.ntenanc.e 06 the cOUlt6e.
It L'JM Ite~aeltated J:hat th,w WM only one avenue wh.{.c.h the Calj WM COM'{'de.iUng
but that a appeMed at tlUJ.> time to be one 06 the mMe v.i.able OptioM. Thelte
welte qU/2.6tioM f,JtOm the Comm,lM.{.oneN.l wrl~thelt Olt not tw would put the PMk Tax
Levlj at wk. V.uc.ectolt M.i.c.kwen expia.{.ned that .{.6 the concept we.lLe ptiN.>ued,
the gol6 c.oUlt6e would be bet up M an ente.ILpwe 6und undelt the Comm,wb.i.on'b
adm.i...,j/.l.tltaUon and that a bhou.id be be./'.f,-buppoJLt.i.ng and not become a bUltden
on the tax levlj. It bhou.id geneltate .i.ncome itathe.IL than opeltate M a bub.6udlj.
Gene.ILa.Uy b peak.{.ng the Comm,wb.{.oneN.l welte not
oppooed to ac.c.epting the adm.i.ni6t1taUon 06 the golf, c.oUlt6e .{.6 a .6hould bec.ome
a mtln.i.c..{.pa1. eYLUty. Howevelt, thelte WM .6t1tong 1te.6 e.lLvaUon among the Comm,wb.i.oneN.l
to any pltOPO.6a1. Wh'{'ell would puJ: the PaltR Tax Levy at wk Olt .i.nelteMe the tax
buJtden to the cLt.i.zeM.
;'
X. NEXT MONT/i'S AGENDA
The Comm-Wb.{.on bet tlVtee date.6 601t meetingb .{.n
the month 06 JanuMy:
TU/2.6datj, JanuMlj 13th
TU/2.6day, Janualty 20th
T u e.6 day, J anuMY 2 7th
Budget Study S/2.6b.i.on
Budget Studlj Se.6b.i.on
Regu.ia.lt Meeting
XI. ADJOURNMENT
Wah 170 f,uJr..thelt bU6.i.ne.6b, Cha.{.Jtman Sea.llA adjoUltned
the meeting.
R/2.6~ee;t6utJ.lj bubm.{.tied,
i J ,,'
t1AL 1),-,,,D..f.
Ann Bel1,ed.i.et
ManagemenJ: Mb,w.tl1YLt
,
- '-,
",P--
BUILDING ACTIVITY REPORT
r-
..
.
.,
.
DATE December 1986
PROJECT
11 OF
PERMITS
VALUATION
I. Residential
A. Single Family Residence 4 $ 221,000.00
B 2,3DO.00
c. Fireplace
E. Demolition
G. Plumbing 3 6,645.00
II. Mobile Home 20 000.
I I I. Mu 1t i -F amil R esi dence 5
IV. Non-Residential
A. Remodel/Additions 3 86,000.00
B
C. Plumbing (Sinks/Gas 1 ine) 1,000.00
THIS MONTH
THIS MONTH LAST YEAR
THIS YEAR 1986 - 1987
LAST YEAR 19 - 19
34
TOTAL FEES
THIS HONTH 5??0.37
TOTAL INSPECTIONS
THIS liONTf 202
NOTE: "This year" refers to
THIt\SH~ 67.121.65
(July-Dec. '86)
THIS YEAR 1285
(July-D2C 'lJb)
roe total so far for
THIS MONTH
LAST YEA~ 7,351.37
(Dec. '85
TBIS MON H
LAST YEAR 120
(Dec. '85)
current fiscal year.
the
I)
. \.
'Q:
....
",...~".?"
DECEMBER 1986
NEW CONSTRUCTION
Single Family Residential Contractor Valuation
170 Central Mary Modrich 35,000
770 Oakway Circle Wally Olson 72,000
766 Glendale Denis Toney 57.000
50 N. Wightman Larry Medinger 57,000
Commercial
Contractor
Valuation