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Home My WebLink About1986-1216 Regular Meeting I!rl " Al1fj, c.J..{.zel1 a..t.tenJ..i.ng COW1U.L mee;tmg~ may ~peaR 011 any .uei'l UrL .Ole agenaa, Wt.t:.e6/" .{;t i.l, .the 6ubjea 06 a pubuc heaJuJ1g wlUc.h ha6 been cf..o~ed;> 16 fjou w.uh .to 6peak, ~ plea.6e we and a6.te~ fjou have been ~ec.ognized bfj .the Chaf~,._~ive YOuJt na.me and , a.ddJtu/.). The ChcU~ lIJil.t .then allow fjo,: .to /.) peak an~ al6q L-,({O? fjOU a6 .to .the amowLt 06 time aU.o.t.ted .to you. The time g/1mt.ted W-l.U bVdependen.t .to Mrne ex.tel1.t on .the na..tuJte 06 .the .{;tern undeJt di6CUMion, .the numbe~ 06 peo~e who ,wi6h .to be heMd, and .the leng.th 06 .the agenda.. \.~ 2. '-, AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL December 16, 1986 IMPORT AIJT: ." " . t. j' '\ I ~ , l-<-/-0J :-1. PLEDGE 01' ALLEGIANCE: 7:30 P.M.. Civic Center Council Chambers II . ROLL CALL III. APPROVAL OF MINUTES: Regular Meeting of December 2, 1986 IV. PUBLIC HEARINGS: 1. Proposed amendment to the sign code relating to neon and other expo.sed lighting sourceso 2u Pro~osed amendment to the Building Code relating to the moving oC buildings. lu Liquor license requests a. Gil and Judy Foster, Gil's Thriftway, 1644 Ashland (change of ownership) b. Brent & Nenita Wick dba Cesar's Fine Mexican Food, NEW & MISCELUU,EOUS BUSINESS: \ , V. CO~~,ICATIONS, PETITIONS & REMONSTRANCES: Street 76 Pioneer (Chg. ownership) VI. 1. Adoption of long-range budget pursuant to State Revenue Sharing Program. 20 Retail electric rate forecast for 1987-88 pursuant to O.RoS. 222.230 VII. PUBLIC FORUM: Business from the audience not included on the agenda. VIIIQ ORDINfu~CES, RESOLL7IONS & CONTRACTS: '" . --~""-- 1. .......- First reading of an ordi"ance adding a Hew Chapter 15.08 to Ashland Municipal Code pertaining to the moving of buildings. 2" Resolution trctnsferring appropriations within funds. J. Resolution amending Resolution relating to special election on Transient 0CCUpaTIcy tax, with respect to polling placeso 4~ Resolution supporting the preservation of the Crater Lake Lodge for lodging and dining purposes (proposed by Ashland Historic Commission) IX. OTHER BUSINESS FROM COUNCIL ~ffiMnERS X. ADJOURNMENT: (Rcmiuder: Goals Sessi0n, Dec~mber 19 & 20) Attachmen ts : 1. Minutes of Boards, Commissions & Committ~es 2. Departmental reports \ ( 'J ~> ,.., :\ ~ . , ROLL CALL APPROVAL OF MINUTES PUBLIC HEARINGS Rogue Valley Manor Low Cos t Housing Grant Application OR Special Public WOi"ks Gran.t (Performing Arts) LIQUOR LICENSE APPS. MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL December 2, 1986 Mayor 11edaris noted that fifty years ago the Ashland City Council was considering the annual budget for 1917 at which time "Silver Threads Among the Gold" was the hit song of the dayo Medaris then led the Pledge of Allegiance and called the meeting to order at 7:30 on the above date in the Civic Center Council Chambers~ Elerath, Reid, Bennett, Acklin, Laws and Arnold were present. Arnold moved to approve minutes of the regular meeting of November 18, 1986; Acklin seconded the motion which passed unanimously on voice vote. Planning Director Fregonese reviewed the proposal of Rogue Valley Manor to construct a project including 40 homes for low income seniors and disabled people through HUD Sec. 202 an noted proposal to apply for Community Development Block Grant funds for $90,000 by the City to purchase land now owned by the Y.M.CoA. (behind McDonald's Restaurant). Fregonese said that staff time would be donated for his administration of the grant and the money used for the land would be put back into the projectu Brian McL~more, Administr?tive Assistant, reviewed the numbers of units, qualifications, subsidies and noted that their facility in Medford is full and has a waiting list of 35 peopleo' Fregonese stated that Ashland is in need of this' type of housing. The public hearing was opened and there being no comment:, was closc<L Law~:; moved to authori.ze appl:i.ca tion for CBDG; neid seconded the motion which passed unanimously on voice vote. Planning Director Fr2goneSe re",,dewed a proposed grant applica-' tion for Oregon Spcciul Public Works Program Grant to purchase one acre of land for a public parking lot for the Performing Arts Cente;:. Fregc)nese said that the land is owned by Rogue Valley Bank and would be about a block from the Performing Arts Center. Fregonese said the cost woulp be $220,000 and 100 parking spaces would be provided. Lance Pugh, principal in the Performiug Arts Center outlined the plans to use the build- ing saying that it would be to the whole City's advantage to create activities during the off-season of OSFA'and noted that lots of groups based locally will have access to the buildingo The public hearing was opened and there was no comment from the audience" The public hearing was closed" Arnold moved to authorize application for the Oregon Special Public Works Grant Program; Bennett seconded the motion which passed unani- mously on voice vote. A liquor license request for change of ownership of Log Cabin applied for by Gary Lee & Josephine Brendsen was reviewed and Police Department recommended approval. Acklin moved to approve; Bennett seconded the motion which passed with all AYES on voice vote... 12/2/86 P. I ju1a r Mee ting ~ LIQUOR LICENSE APPS. SISKIYOU ,mEEUffiN STREET CLOSURE REQUEST Ashland City Council 11/2/86 Po 2 A liquor license for a new outlet dba Alex's Plaza Restaurant was considered and approved by the Police Department. Arnold moved to approve; Acklin seconded the motion which passed with- out opposition on voice vote. A letter from Siskiyou Wl1ee1men Bicye1e Club requesting approval of street closure for Ashland Stage Race on Sept. 7, 1987 was read and Chief of Police Lively recommended approvalo Bennett so moved; Elerath seconded the motion which passed unanimously on voice vote. CLAY STREET CARRYING CAPACITY Report of carrying capacity of Clay Street N. of Hwy 66 was submittcd and Acklin said it would be helpful information to have. such reports for public hearings.. GOLF COURSE ADDITION AWARD OF HOSLER DM1 BID NEON SIGN AMEND}ffiNT OTHER BU~INESS: BEYOND WAR SPACE BRIDGE LEAGUE or OREGON CITIES RECOGNITION POLICE DEPARTMENT HOURS ADJOURNHENT Mayor Medaris reported that Dave Powers, Golf Course Architect, was unable to fly from Portland due to foggy weather conditions and he would attempt to get Powers for the December 16 meeting. Council reviewed the six bids received for improvements at Hosler Dam and recommended the low bidder Donald W. Thompson Inc. of North Bend at $362,243. Alsing noted that Thompson can do preliminary work above the dam during the sluicing time which will start the 15th of DiOcembel' and take four weeks. Elerath moved to award bid to Donald W. Thompson, Inc; Reid seconded the motion which passed unanimously on voice vote. A memo from the Planning Commission relative to Neon signs was read and a public hearing date was set for DeCember 16, 19860 sattelite Reid invited Mayor & Co~ncil to a live/hook-up with four countries to form a Space Bridge to biO held at the Presbyter- ian Church in Medford. DirE:ctor of Public Works Alsing was given recognition for his part in a Street Financing Committee by the League of Oregon Cities. Elerath asked about the Police Department being closed at night and Police Chief Lively said they are working on a plan which would eliminate the use of the 911 number and that Reinholdt is studying the cost of communications system to improve night service. The meeting adjourned at 8:35 P.M. Nan E. Franklin City Recorde r L. Gordon Medaris Mayor 12/2/86 p. 2 ... FROM: TO: Planning Commission and Planning Staff City Council I~ 'Da-c- ' ~ ~ MEMORANDUM HE: Amend~ent to sign Code - Neon Signs. The Planning Commission held a public hearing on October 29, 1986 on pcoposed amendments to the Sign Code, Chapter 18.96 of the Ashland Land Use Ordinance, relating to neon signs. An inventory or neon signs within the City, some of which are affected by this ordinance, is included. The proposed ordinance amendments were prepared by Planning Staff and a copy is enclosed. Minutes from the meeting, including testimony from the public hearing, are also included. The Planning Commission decided not to accept the Staff proposed anendmencs and instead adopted an amendment which continues co pro!1ibit neon signs, but does allow neon signs within a building, at least 10 feet from a window where the sign would be visible from the public right-of-way. A copy of the Planning Commission anendment, submitted for adoption by the City Council, is enclosed. , . 1 ,~: ~: i,: ~;;.; C' .1. I.j . ~j l' . U '1 I) ... H~ ,.~ CO . ~'\I . V") V ';~i?) ~.., ' . . , , l -' -=-, ,.~ , !__~tJ_~; .~S:~..0.._..!.'~_c-'!li !::.~~..c:~~.L~::" ': ~ ~V , , A. 1':0 sign c"I_:.-J'ying C();~;;,lcr(';i(.l.l. fl:C.~,::~ts or co~~mer'(:] ul .,,1"',)-f i_c ~ Jlf' or CUll:]' ouLdon,::- ~!c1\'01~t..ljr0~"Sl.~F1S, .shelll Lc (..'-""'C~'~-l''''.~ :J;.'c_.,t I'~ l\~<-:l\.' b~ l)l'O\fid8~'{' ~n sccti.on 1B.96.030. l~Cl'r:lJ.L eel ,_~_'._L:; <..' "'_1 - ". ( C ~ ')~)"l ~ ... 10 ,"'J \ A' lru. ~~/..L s':" ..(.I..J. ~~v . B. t':o lTiovublee ,;iqn, teer"p9rary si"n or bench 519n shall be permilted r'l:C8pt C'S IC<.lY be provided in Section 18.96.030. c. I'Jo ~)illd s1911, device, or c~ptivc bnlloon shall he pe~~ittcd c~ccpt as GdV bR provided in Section 18.96.030. D. 1:;:i fliJshi)1~j ~:;j.gJ13 SL::l.1.J. bc p(~~:mi.tt0d. ::c! S:'~J;l shi~il hi-.!.'JC 0-.. c()~l~;L::;t-. of any f:lovinrJI rOl:f~ting, O~~ o!"-.J':c!.-'..~.;.~:2 c.ni.~;:"j:...(:.'d F::(.!rt, ['. :::1 tl1-r(~(~- (;~;. J.:\':fL3 .i,(\:~21 :'; t';:~ t l];~(: I c'::lricLiLurc' or rCr)]:c:.~.:c:n ':':'(",: t ~.( or !,:~~rsc\~':.. t.:n.i.;:-::.-:.l~~ (j): ;:!':~,:C~:li':\~'~,!,,'-;'~ ~:'i)l;.:11 j)(.::~ u~;L'd 2.::; c. ~ii~ln or: i]~(>Jl'!::'~)l:t;.'lJ_'(: into (j ;'_;i(~n S'~;.L:ct:u_rt.::. G. 1':-"1 r1llUJ.ic: i:l(1c';j:-0S:~; sy~: l'Ci'l"! 0). ;.,01.Jl'",d devi.c(-;~) :.:;ba11 be u~;ec:: 2,: co:)jl~!":cti()"~ '\,,'.i.th Clny :;.;iSl!l OJ: <:iclv(;rt.i.::.:ln~J (~C'.rj.C(~. \,~ ,~ - ii. :-;0 rcof p:~ I"i:1.l t t.'2C':. ~~:iqn.c~ or sic.:;n[j ....'hie]) p:coj::;ct. abcp,.~C' t.b~ roof ---=-; !Jh~'~ l; I~ :'~() ez})oscd sources of illumin::.:t3.on shall be pc'cn;.i.L,ted, i.~,c:.lu~:_lrlci ;Y:..lt 1\0-:": l:imited tel neeD. o:c f.lU()::-E:sccni~ t.ubin91 .~.!lc.:,n(~~~'J" CC~:lt bulbs) e:-:cept. \,:hcn a sisn i::; int(~:n1illly illuminat-.:..;c] cc t.he source of illu[li~3tioil is fully shiclrlad fr01J pll~lic view. 2)~i ......... - - - --- J. h'o internally il.lunjinat0~c1 si'Jn Dhall be permitted \',1hlcll \.:hc~n 1,igi:::ccJ CdUS(:::> .:.: dan~Je')~ou::, effect. on mot.orists or pt::d~~.stri\~~:;::;. J'~. Ho si<]n~:; h'hieh use plastic as part of tbc~ extcl-ior visua.~ cffe=ts O]~ 2re intcrIl~llly illu!llinntcd in the I1istoric District, ~3 ic~er:tific::t i!~ the .:\:..;hland Conp1:chcns.i.vc Plan, or in any rc~id(!l1li;~: districts s)1all be l~~ri:litted, L. ~Jo b~lletin boards or signs ~lith ch2ngeable copy shall be pe:.-r;li~ctC'd, except as Cl110\ved bJ' Sc,ctio-n 18.96.060.(D) M. Ko \.:all grapllics shull. I,c pe~1~1~tt8d. N. !Jo projectin9 si':ins ~.-;h:d.l bG pe:cmit.t:cd. 2. 8 . 9 G -.:.!22~2.~5n _Fe ~r:: ~:_~~ . :~, Sj.gn per~,it ~~cauired. 0.;- ~l.'.e r._ -:;--TO-~l' n~'---::'-:,:-) -.-.~. _ _ J..U_..__ \. j <j lHSt-n;.Co..::J. A sign pe:Cwit is required in eaC;1 1. Upon the erection of any nC\'J sign siqr.s. except exempted ~ 2. 3. rPa r;;,:J.kc C','.' ~.I. alLel.,:ltion to ~~y existing sign. To alter an cxisti.nq rlor~-tonformi_ng Si,gI1, subject to ::~;cc~iDn 13.96. O~~() (C). 403 Rev3.dcd Dec. 1982 , 1. * 2. * 3. 4 . 5. 6. 7. 8. 9 . 10. 11. * 12. * 13. * 14. 15. 16. * 17. * 18. * 19. * 20. * 21. * 22. 23. 24. 25. * 26. 27. 28. * 29. 30. * 31. * 32. * 33. * 34. 35. 36. 37. 38. * 39. * 40. * 41. * 42. 43. 44. 45. ~~"'\O\\~ , e-\ \ t-\" ~~O\... NEON SIGNS WITHIN TH~ CITY Q~ ASHLAND == OCTOBER .~_ 1986 * -- non-conforming sign bold illegal sign under present ordinance BUSINESS NAME BARD'S INN BARD'S INN ARCHIE'S PIZZA LOG CABIN TAVERN ASHLAND BAKERY CAFE COOK'S TAVERN COOK'S TAVERN VON GRABILL GALLERY IMMIGRANT RESTAURANT IMPRESSIONS CLOTHING ELK'S CLUB ASHLAND FLOORS U.S. BANK CRIPPLE CREEK MUSIC DOMINO'S PIZZA MANOR MOTEL RADIO AND TV REPAIR MI NUrrE MARKET FIRST INTERSTATE FIRST INTERSTATE FIRST INTERSTATE MICHAEL'S HAMBURGERS MICHAEL'S HAMBURGERS ASHLAND COUNTRY GRO. PP.LM MOTEL SANDWICH SHACK SANDWICH SHACK ilSHL!',ND MOTEL ANDRE'S RESTAURANT VALLEY ENTRANCE ~lOTEL VI',LLEY EWl'RANCE MOTEL OMP.R'S RESTAURANT OMAR'S RESTAURANT OMAR'S RESTAURANT CAMPUS DR IVE INN PAPA D'S RESTAURANT PAPA D'S RESTAURANT TIMBE?S t'10TEL TIMBERS MOTEL IDEAL DRUGS BUY-RITE Vll',RKET RONDO LANES RONDO LANES SHELL SERVICE STATION SOUTHSIDE Ml\RKET STREET N. MAIN N. MAIN N. MI',IN N. MAIN E. MAIN E. MAIN E. MAIN E. MP.IN 1st 511. E. /1.IIIN CST. E. MAIN LITHIA WAY E. MAIN E. MAIN N. MAIN N. MAIN N. MAIN CST. CST. CST. SISKIYOU BLVD SISKIYOU BLVD E. I1AIN SISKIYOU BLVD SISKIYOU BLVD SISKIYOU BLVD SISKIYOU BLVD SISKIYOU BLVD SISKIYOU BLVD SISKIYOU BI.vD SISKIYOU BLVD SISKIYOU BLVD SISKIYOU BLVD SISKIYOU BLVD ASHLAND ST. ASHLAND ST. ASHLAND S1'. ASHLAND ST. ASHLAND s'r. SISKIYOU BLVD SISKIYOU BLVD SISKIYOU BLVD SISKIYOU & WALKER ASHLAND ST. SIZE (ft) LOCATION 4 X 1 2 X 1 2 X 3 2 X 2.5 3 X 3 2 )( 2 2 )( 2 3 X 4 1 X 2 1 X 10 3 X 3 1 X 1 2 X 12 1 X 4 .5 X 1. 12 X 5 3 X 3 4 X 7 1 X .5 1 X .5 1. X .5 2 X 2 2 X 2 2 X 2 4 X 20 2 X 2 2 X 2 1 X 5 1 X 2 1 X 5 1 X 5 3 X 6 .5 X 1 1. X 3 2 X 2 2 X 2 2 X 2 3 X 5 3 X 5 .5 X 4 3 X 5 2 X 2 2 X 2 1 X 2 2 X 4 window window \~indow window window window window window window window window window window window window highway window window window window window window window .. BUSINESS NAME STREET SIZE (ft) -- 46. * MINUTE MARKET SISKIYOU BLVD 4 X 7 47. MINUTE MARKET SISKIYOU BLVD 2 X 2 window 48. CEDARWOOD INN SISKIYOU BLVD 1 X 3 highway 49. * ANGELO'S PIZZA SISKIYOU BLVD 15 X 4 50. * PINE'S TRAILER COURT SISKIYOU BLVD 3 X 3 5l. KNIGHT'S INN MOTEL l\SHLAND sm .3 X 3 highway i . 52. * KNIGHT'S INN MOTEL INTERSTA'rE 5 12 X 12 53. * VISTA 6 MOTEL CLOVER LANE 6 X 6 54. HILLSIDE MOTEL SISKIYOU BLVD .3 X .3 55. * VALLEY OF THE ROGUE BANK PIONEER s'r. :;6. THE VIDEO MART STORE SISKIYOU BLVD 1 X 2 57. * MINUTE MARKET NORTH ~ll\IN ST. 4 X 7 ~~~~) ~_. ......;~"... - '. ,0' c1Jl!I e m JLl r a rul u m ~~s 'S)~(;; ~f-.~ ~Q~ ~ot:J ~~o si ~~f , ijI 0: Planning Commission Jff rom: ~ub~rd: Planning Staff Sign Code Amendments Relative to Neon Signs In ~esponse to a g~owing conce~n regarding the proliferation of neon signs, specifically within Ashland's Commercial District, staff has prepa~ed a draft amendment to the Ashland Sign Code which would permit with limitations the placement of neon signs within those commercial, employment and industrial districts. The proposed amendments are as follows: Amend Section l8.96.080(B) by adding a new Section 5 and amending Cha~ter l8.96.090(B) by adding a new Section 4, as follows: II Neon Signs" A. business f:ontage Number: One neon sign shall be permitted for each f~ontage in addition to those signs permitted per business as defined herein. B. A~ea: Neon sign shall not exceed four square feet and shall have no horizontal or vertical dimensions larger than three feet. The area of such sign shall be subtracted from the total allowable area permitted by the given business or street frontage. C. projection: Neon signs shall not project from the face of the building to which they are attached. Such signs shall not project above the roof line of the structure to which they are attached. D. Prohibited Sign Types: Neon signs shall not utilize flashing, animation or movement. Neon tubing may not be utilized as trim around a window or structure. Any nebn placed within a structure and within five feet of a window visible from a public right-of-way shall comply with this section. . - 2 - An amendment is also proposed for Section 18.96.040111. Such amendmen t would read as follows: "No exposed sources of illumi'lation shall be permitted exc~:E..l:c as specifical~ permi~ted in 18.96.080 and 18.96.090 including but not limited to neon or fl uorescenttubing, incandescent. bulbs, except when a sign is internally illuminated or the source of illumination is fully s"ielded from public view. Exposed Eeon ?r ilcuore_scent t.Ul)~ or other !::LPc:.~ of artificial 1:1.9...h_1o. or eXP'2.~~ed flast.!...~E.9. ir:~_andescent li':lb._ts may no~ be !::xposeq to ~J.:Ae~ ~!::her than as perm~.!::.!:ed i.E. t~is soode !'!.~ E9t.t ~f ~ S!.'ll~L !'end !l':~ not E~ used ~~ deco~~.i'ye .~l:ernl~nts Q!2 ~ struct.~~:~ .9E ~.~lindo\'J. (Amended sections are underlined) Further, Section K shall be amended to read: "No signs whiCh use plastic as part of the exterior visual effects or area internally illuminated in the Historic District, as identified ir: the Ashland Comprehensive Plan, or in any residential districts shall be permitted, -,"xcept as E12ecificall~ permitted in section. 10 - ----- :0.96.080 ~~~ 18.96.090~ . MINUTES PLANNING COMMISSION MEETING October 29, 1986 "NEON SIGNS" CALL TO ORDER The meeting was called to order at 7:35 p.m. by Chairman Stout. In attendance were Commissioners Winthrop, Kennedy, Benson, Shoberg and Bridges. Also present were members of the staff, Fregonese, Jannusch, McLaughlin and Pirog. TYPE III PUBLIC HEARING PLANNING ACTION 86-113 AMENDMENT TO CHAPTER 18.96 NEON SINS APPLICANT: City of Ashland Fregonese read the portion of the current ordinance that referred to neon signs. He stated that this particular section was adopted in 1980 and that there are prohibitions on neon dating back to 1968. Before reviewing the proposed amendment, Staff showed slides of how Ashland looked back in 1968 when the first sign code was adopted. The slides consisted of some existing non-conforming signs and some which staff believes to be illegal, the difference being non-conforming signs were legal when they were placed but the law changed after they were placed. They can remain as long as they are not changed or no Conditional Use Permit or Site Review is granted to the property where the sign is advertising. Illegal signs were placed in violation of the law that was in existence at the time the sign was placed. The proposed amendment would permit one neon sign for each business frontage in addition to those already permitted. The neon sign could not exceed four square feet in size and couldn't be any larger than three feet in any direction. In drafting these provisions, Fregonese said staff went out and measured existing signs that the Commission instructed us to use as a guideline in drafting this pr~posal. He went on to say there was a specific prohibition on projecting neon signs (not to be confused with regular projecting signs allowed on side streets). A question was raised about neon being placed within the building and staff felt that anything beyond five feet from the window would not be considered a sign. Fregonese then read the amendment to Section 18.96.040(1) and (K), (hereto . attached as "Exhibit "). He reiterated that these signs were limited to the C-l and C-l-D Districts of the City. winthrop asked how this hearing was publicized and Fregonese stated that it was in the paper as a legal notice, and also a feature story, and every merchant that had a neon sign got a notice. He added that with the proliferation of the neon signs in the city, it was time we enforced the code according to the decision of the Planning Commission. Benson stated that the way Section (K) was written, he interprets it as neon signs being allowed in residential districts and Fregonese said no, it was Downtown and Commercial Zones only. Bridges said in one part of the amendment it states that the allowed neon sign would be subtracted from the total square footage and in another it says you can have neon sign in addition to the signs that are already permitted. Fregonese said it should be subtracted from the allowable square footage. Stout then asked if any commissioners had any exparte contacts or conflicts of interest and there were none. Stout read a letter from Margorie O'Hara, 1235 South Tolman, into the record. The Public Hearing was then opened. PUBLIC HEARING BARBARA HEYERMAN, 555 Carol, was not in favor of seeing more neon signs in Ashland. She said she could probably live with what's here now but one sign per business would make it too cluttered. JIM RAGLAND, 91 Gresham, thanked the staff for the slide show. He said he was on the Commission in 1968 and helped write the sign code and just launching the downtown plan. He said it was a tough fight and was concerned to see neon creep back in. He felt within five years, Ashland would once again look like what it did back then. BUD MARLER, 88 Granite, said one of the beauties of this city was its clean appearance. He questioned the amendment because he felt that if people violate an ordinance, the city makes a move to change it rather than enforce it and that was encouragement. MONA BLENKHOLM, 207 Oak Lawn, said she used to live in the Santa Clara, California area, a small city called Capitola, and watched the problem with neon signs get out of hand., She felt if Ashland wanted to keep its charm, it would be easier to do it now than go back and try to go back. GARIN BAKEL, 353 E. Main, said he owned Cripple Creek Music and was one of the merchants in violation of the sign code. He said he realized that Ashland has worked hard to achieve its present beauty but felt the downtown business community needed an opportunity to advertise. He didn't feel showing 1968 slides were apropos to , today's neon signs. Personally, he felt neon was very artistic if done properly. He commented that the trees in the front of the stores block a lot of the business' signs that are on the face of their buildings. He further stated that a bunch of 2'x 2' neon signs is not going to look good. He reminded the Commission that Ashland was now competing with the Rogue Valley Mall and should keep up with the times. He said it was better to have neon and keep people coming to the city then to have them go elsewhere and have a large number of businesses in downtown Ashland sitting empty. He said we must keep up with the competition. MARVIN KOCKS, 266 South Mountain, feared that the approval of this ordinance would give merchants a little more leeway to abuse the privilege of neon and the City will end up making fiore provisions to accommodate it. JOE SAYRE, 625 Elkader, was also on the Planning Commission in 1968 and said it was a long, painful process to get Ashland looking like it looks now. He agrees that there is some neon that is very nice but repeated the old slogan, "if it ain't broke, don't fix it." SHARON MARLEN, 88 Granite, also a former member of the Planning Commission, and commented the neon had nothing do do with the Historic nature of Ashland and felt it was important to maintain that image. ROD LOURINE, 293 East Main, owns Ashland Floors, said he didn't disagree with the Commission determining what merchants should do with the exterior of their building but when it came to the interior, he felt the merchants have the right to make that choice. He commented that neon is aggressive and sharp but not necessarily for Ashland. However, whatever goes on within the four walls of the merchant's business should be left up to the discretion of the merchant whose image it will reflect. stout asked him if he felt any neon sign should be visible from any public right-of-way, and Lourine said yes because if it's inside the store, passers-by do not need to look at it nor do they have to buy from that store. MIKE BINGHAM, 148 Wimer, one of the owners of Ashland Bakery, is in violation of the present ordinance but felt his neon sign was tasteful. He didn't think anyone in Ashland was interested in going back to the way things were in 1968. He commented that the person that made that sign considered himself an artist and that his product was a piece of art or at least a decoration as opposed to a sign. He suggested that if neon signs stay inside the building and remain small, then we wouldn't return to the situation of 1968. JERRY HAYFORD, 250 E. Main Street, Impressions Clothing, said it was a shame that neon has gotten bad P.R. although he does like . Ashland the way it is. He said neon has its place and he would like to see it controlled. Winthrop asked if he could utilize neon in some effective way and still not have it visible from the public right of way and Hayford said he could put louvers or something like window boxes. CLIFF MORAN, 1193 Siskiyou, has a vacancy sign, an office sign (Valley Entrance Motel), and an open sign (at Andres). He said there's not too many ways you can advertise a motel other than a vacancy sign. He said he appreciated the opportunity to state his opinion. MICHAEL GANDORF, 1380 Siskiyou, proprietor of Omars Restaurant for twelve and a half years, spoke on behalf of his co-owners Tom Mercer and Bruce white. He said the proposed amendments were not only welcome and long overdue, but would allow merchants an opportunity for individual expression in the timeless artform of neon. He referred to a recent remodeling application they made with the Planning Staff and were told that the project would be a welcome improvement but that the signs that are non-conforming would have to be removed since they fell within the grandfather clause. Omars felt their sign was their trademark and couldn't think of reverting to an incongruous 2'x 2' sign. They recommended a further amendment to the sign code which would allow the improvement to historically significant structures while permitting them to retain the character (and signs) to which they are entit- led. Winthrop asked what specific comments he would he make on the proposed amendment and Gandorf said he had a hard time seeing so much passion involved. He didn't see it as that big a change and felt it could enhance business. RON KELSO, 220 Patrick Lane, said that "trendy" and "historic" are on opposite sides of the spectrum, however, Victorian is not the only historic attraction of Ashland and that the Art Deco of the Varsity Theatre and Omar's should also be protected as historic. He further stated that if 2'x 2' neon signs are allowed, that everyone is going to have one. PAT KIRKPATRICK, 610 E. Main, Medford, one of the owners of the Minute Markets, said he thought flashing neon was a sign more than it is art. He questioned the grandfather clause and asked if his sign would have to be brought into conformance. Fregonese said that if he merely turns off the neon, he does not have to bring it into conformance, only if he makes structural changes to it. Kirkpatrick said that by turning the neon off, blank tubes are less attractive than actually upgrading the face of the sign. He addressed the issue that signs are a way to improve business and reviewed the history of Minute Markets. GERRY MANDELL, Gerry's Ice Cream on the Plaza, said he does not was to see Ashland's return to its neon status of 1968. At the same . time, there are a lot of specifications limiting signage. He said the awning gets in the way of window advertising at his store. Good signage can translate itself into increased business. He didn't feel that everyone would put up a 2'x 2' sign just because it was allowed. He was in favor of keeping neon inside the shop and leaving the use of the allocated square footage per sign to the discretion of the shop owner. CHELA TAPP KOCKS, 266 So. Mountain, asked that Marjorie O'Hara's letter be read again. She first addressed aesthetics and not mixing trendy with historic. Her comment on Marjorie O'Hara's letter was that she felt the Commission was amending the sign ordinance by default, that they were amending something already illegal and approval of this amendment could create chaos. She also commented on who decides which signs are artistic and which are not. PETE COTTON, 780 South Mountain, asked where does it stop? If everyone has neon, it gets lost, like the white noise of the street. He said Ashland is trendy enough without responding to Miami Vice. He felt if some don't like an ordinance, and enough violate it, then the ordinance changes, and this sets a bad precedent. LARRY VANDERLIND, 228 West Street, said he bought a house in Ashland only two and a half years ago and was impressed with the lack of neon in the City. He expressed appreciation to the initiators of the sign ordinance. MARY RAGLAND, 91 Gresham, said it was an irrational idea that neon would bring business into town. She further commented that just because some people are over 40 doesn't mean they don't buy trendy things, and can't appreciate younger ideas. She didn't want to make Ashland out as something from the dark ages but felt the City had a museum quality and protested neon. The Public Hearing was then closed. COMMISSIONERS DISCUSSION AND MOTION Stout asked if it would be a good idea to allow historical structures such as Omar's or the varsity Theater to do some structural changes and still maintain the character. He said it was not addressed in the current sign code and that it should be considered. He thanked everyone for showing up and personally commented that the proposed amendment would have a snowball effect and could end up being unattractive and therefore would not be in favor of the amendment. Shoberg stated that he did not find neon offensive and it boils down to aesthetics. He commented that the present amendment was too restrictive and neon should be limited to the inside of buildings. One man's art is another man's junk. He therefore was opposed to the , present amendment. Bridges agreed and said if a store wanted to use up all its allowable square footage on neon and they should be allowed to do it. Kennedy stated that change isn't necessarily bad and if there's a demand for it then the Commission must address the issue with sensitivity. Winthrop said he began the evening basically in support of the proposed changes but after listening to the testimony, 15 in opposition and approximately eight supporting this change, he altered his decision. He stated that no one admitted that their sign was a mistake and that they were in violation of the sign ordinance unknowingly. He said he was more impressed with those opposing the changes than those in favor. The issue of business is critical, of course, but it's not the only issue. The overall aesthetics and quality of life in the town should come first. Benson agreed with Winthrop that the original sign ordinance is the reason business is what it is in this town, part of the ambiance which is most attractive. He also stated that there would be a proliferation of neon if the amendment was allowed. He was not in favor of treating different districts differently but felt the same type of feeling should be carried throughout the city. Stout asked how the commissioners felt about allowing significantly historical structure to make changes without bringing their signs into conformance (perhaps getting the Historical Commission involved) and Benson said it would be hard to determine who would and wouldn't be allowed. winthrop said there are laborious federal criteria for historic significance but felt this would be selective enforcement which would open the City up to immediate lawsuits. Fregonese said although he had to be the bearer of bad tidings if this amendment was not passed, the Commission would be faced with very sticky problems if they allowed some and not. others. He commented that the visibility factor is important to all businesses and you can't allow one without the other. He said there should be no variances allowed. He also suggested that the Commission consider the allowable 60 square feet of sign in glowing neon. Four square feet is not very large but goes a long way when it is glowing gas. After further discussion among the Commissioners and staff, it was concluded that neon should be allowed inside the store or building as long as it is 10 feet from the exterior wall (front window). Shoberg then n~de a motion to approve the sign code amendment as proposed by staff and Bridges seconded. The motion was denied five to one. More discussion ensued about a recommendation to City Council and it was agreed that neon would be allowed 10 feet from the front window with no size limitation imposed on it. Fregonese commented that since there was no language written at tonight's meeting, that a proposed amendment would be drafted by staff and brought to the next meeting. There , would, however, be no public hearing. Fregonese also brought attention to Chapter l8.96.040(i) and said it needs to be stated specifically that any kind of fluorescent tubing is prohibited as a sign. He also added if a sign if five feet from the front window but not visible from the public right-of-way, then it would not be considered a sign. Fregonese reiterated that this amendment would be brought up at the November 12th meeting under "Unfinished Business". ADJOURNMENT The meeting was adjourned at 9:45 p.m. M~M01U\.NDUM ~ )\.\\l\f.~OtJ\E.~"t ,,1l:tJ\\SS\O COW' \..)\.tl \,\\ ~ G ~ November 12, 1986 , FROM: TO: Planning Staff Planning Commission RE: Ammendment to Sign Code Relative to Neon Signs Based on the Planning Commission meeting of October 29, 1986, the proposed amendment to the Ashland Sign Code, Chapter 18.96 of the City of Ashland Land Use Ordinance, is submitted: ' 19.96.040 Prohibited Signs I. No exposed sources of illumination shall be permitted on any sign or for the decoration of any building including but not limited to neon or fluorescent tubing or incandescent bulbs, except ~hen the source of illumination is within a building and at least 10 feet from any window which allows visibility Erom the public right-oE-way, or when a sign is internally illuminated or the source of illumination is fully shielded from the public view. IJ ORDINANCE NOo AN ORDINANCE ADDING A NEW CHAPTER 15.08 TO THE MUNICIPAL CODE REGULATING BUILDING MOVERS: PROVIDING FOR INSPECTIONS: REQUIRING A PER~IT FOR THE MOVING OF BUILDINGS REQUIRING A BOND: REQUIRING MOVER TO NOTIFY APPROPRIATE PUBLIC AND PRIVATE AGENCIES OF THEIR BUILDING MOVING REQUIREMENTS fu~D SPECIFICATIONS: AND PROVIDING FOR PENALTIESo THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1, A new Chapter 15.08 shall be added to Title 15 of the Ashland Municipal Code, Buildings and Construction, which shall read as follows: Sections: 15,08.010 15,08,020 15.08.030 15.08.040 15.08.050 15008.060 15,08.070 15008,080 15,08,090 15,08.100 Chapter 15008 MOVING OF BUILDINGS Permit for Moving Buildings Moving Structure Procedures -- Inspection Fees Plans Filed Pre-moving Conference Issuance and denial of permit Use of Dollies Insurance Damages to City property Penalties 15.08,010 Permit for Moving Building. No person shall move a building on the streets or alleys of the City without first obtain- ing a permit from the Building Official or his authorized designee. Approval must also be obtained according to Section 15004.210 and 13,16 of the Ashland l1unicipal Code. 15.08.020. Mavin Structures Procedures - Ins ection. Upon payment of an inspection ee as esta ~s e in .. of the Ashland Municipal Code, the Building Official shall inspect the house, building, or other structure, and advise the applicant whether or not the same can be moved in accordance with this Section, No moving permit shall be issued until the building or structure has been so inspected. 15,08,030 Fees. The applicant shall, upon filing the applica- tion, pay to the City the moving permit fee in the amount set by Section 15.04,210 of the Ashland Municipal Code. This fee covers the use of City streets only and is not to cover costs for other services such as police or other escort services, posting of "No Parking" signs, traffic rerouting, 'tree trimming, moving, lift- ing, relocating, or otherwise protecting City-owned utilities, or for protecting City-owned utilities, or for protecting, moving or relocat- ing privately owned vehicles or other private property. Separate charges for such services shall be determined by the affected depart- ment or agency and paid by the building mover. -1- ~ 15.08.040 Plans Filed. Plans and specifications must be filed with the Building Official as part of a building permit application before a moving permit will be issued. The plans should include the following: 1. A plot plan of the site showing the proposed location of all buildings and improvements, including driveways. 2. Reconstruction or alterations necessary to comply with the City Building Codes. 3. The proposed route of the building move, and all trees which must be trimmed to accommodate the move. 15.08.050 Pre-Moving Conference 0 The Building Official may require the person, firm or corporation requesting a permit to move a building, to meet with concerned persons or agencies which shall include but not be limited to, the State, County, City or any other in~rested persons or private agencies, for the purpose of making necessary preparations in their affected areas of interest. All suid agencies, at the time of the pre-moving conference, shall furnish, in writing to the Building Official and the persons request- ing to move a building, the conditions and requirements of their agencies. Persons requesting a pre-moving conference shall give a minimum of 21 days notification period to the Building Official, and the meetings shall take place not less than one week before the requested moving date. 15.08.060 Issuance or Denial of Permits. The Building Official shall investigate and examine the building proposed to be moved, the streets and public and private property over, along, or across which the building is proposed to be moved, and the new location of the building, for the purpose of determining if the building may be moved with safety and made to comply with all the requirements of the City of Ashland, and to determine whether any streets or public or private property will be injured or damaged by the proposed moveo The Build- ing Official shall consult with the Ashland Historic Commission in accordance with Section 15.04.210, and also with the Ashland Tree Commission. If the building and the proposed move meet all the terms, conditions and restrictions as set forth in the moving ordinance and in the opinion of the Building Official, the moving of the building will do no damage to any streets or public or private property along the route of the proposed building move, then the Building Official shall issue the permit. The Building Official shall refuse to issue a permit if he/she finds: 1. That the building is too large to move without endangering persons or property in the City, or would damage property as set forth above, including unacceptable damage to the City's street trees. 2. That the building is in such a state of deterioration or disrepair, or is otherwise so structurally unsafe, that it cannot be moved without endangering persons or property. -2- ... 3. That the building is structurally unsafe or unfit for the purpose for which it is moved, if the new location is in the City. 4. That the applicant's equipment is unsafe and that persons and property may be endangered by its use. 5. That zoning or other ordinances would be violated by the building in its new location. 6. That for any other reason persons or property would be endangered by moving of the building. 15.08.070 Use of Dollie~. A person engaged in the business of moving buildings shall use only dollies with rubber-tired wheels. The weight of the building shall be supported on the dollies so that the wheel load will not exceed the pavement design as established by the City Engineer, or properly designed planking shall be used so as not to overload or damage pavement or underground utilities within the public streets. Planking shall be required over all sidewalks and curbs over which a building is moved. 15008.080 Insurance. The applicant, prior to rece~v~ng a permit, shall submit to the City's Director of Finance or Risk Manager a certificate of liability insurance coverage. Said certi- ficate shall, in a form satisfactory to the Director of Finance or Risk Manager, attest to the house mover having current auto and general liability insurance coverage, in amounts not less than those set forth in ORS 30.270, with the City of Ashland, its officers, employees and agents named as additional insureds with respect to the house moving operation. 15.08.090 Damages to Citl Property. The house mover shall re- imburse the City for any and a 1 damages to electric, water and sewer utility facilities; streets, storm drains, signs, sidewalks, curbs and traffic signals; street lights and appurtenances; bridges, trees and all other City-owned facilities. To assure payment for damages, the mover shall, prior to receiving a permit, deposit with the City of Ashland, a performance bond. or cash deposit of $5,000, which after settlement for any damages to City-owned propcrty, shall be returned to the mover. 15.08.100 Penalty., Any person refusing or neglecting to comply with the requirements of this chapter, or violating any provisions therein, is guilty of an infraction, and shall be subject to the penalties set forth in Section 1.08.020 of the Ashland Muni- cipal Code. (Ord. 1810 (part), 1974; Ord. 1376 s3l, 1965; Ord. 2382 s17, 1986) , SECTION 2 . Sections 15.04.120 and 15.04.130 shall be deleted from the Ashland Municipal Code. -3- The foregoing ordinance was first read on the day of 1986 and duly PASSED and ADOPTED this day of , 1986, Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1986, L, Gordon Medaris Mayor -4- ~tmorandum Dr: r, ....,.. D:' ~, H[C(I [) {l I: l'~ m!l e!' 2, 19:1(i Wo: Mayor' and Counr:i_ JIf rom: v .~ :: ., ' ':..t V t:.~ Y , ~)()_! j :;.... Chief ./0 ~ ~ubjed: L t q II O!' L 1 r; ens e G i a 11 d J U d y L Y 11 n F 0 s t e t' . o r n w Cl t: r s h .f tJ h c~ S :J f-J f:!!l ;' t"~ c: et v e d t'~. 0 m dtl~! GilTs l'h:'iftw~IY #9, 16i4 Asllland S~. i\:: ;:;lpL~cat.i(jn ['Of' C::angt! 3HC:(g:-'o~:;:d (;hl,~r:i<.s :1.ave bt:l~n r:umpleled 0[: the api).lir;a:;~_s (:!lU uvprl1val of this l_i~ellse ~s :'e,~ummended. Vi.: :nm cc: .... t' C 'I7,J'Cr' rC.) /y'_-J of APPLlCA TlON STATE OF OREGON OREGON LIQUOR CONTROL COMMISSION AllIum To GENERAL INFORMATION Th'5 apphcatwn form COSIS 55 00 A nO'Helul'ldable p,ocessing lee is assessed when you submil this completed lorm 10 the Commission le<<;:,pl tor !?rugc;,st and He.111h Care filClloli l.,censcs) The lilin., Ollhls appliC'alion does not coml'lllllhe Commission 10 thegran1in9 I'll the hc.'!'st' tut whJch you ;H<' npnlyill'] nor dOt!~ 11 pl'n1H~ you 10 oper;llll lilt) business named uelow ..=,=~,..._,.o==~~_~____=---'~.=~~==~'~~ No, 14154 [THIS SPACE IS FOR OlCC OFFICE USE) (1I-US SPACE IS FOR CITY OR COUNTY USE) "'pphcal;on is boo"9 made lor o DISPENSER. CLASS A 0 Atld Parlner o DISPENSER CLASS n ICATlorCRfJi8,1li\l:>r1at Privil"!:l" o DISPENSER. CL^S~; am:: c::Jrm~lltl~!!lIG~D!Il"Hl 'E.. PACKAGE STOllE [0. Ch1H'ge Ownersh'lJ o RESTAURANT r'r,," 0 f.i~lt'911 01 PrIVilege Cl RE::lAI:, MALT O€VElMf3.E 1 ~ '311:"ler PrIV,lege o SEAsor~AL DISPENSER CJ Lesser Privilege o WHOLESALE f\.~AL T l1CENSE litVl~OA' OuUet BEVERAGE ~ I,mlE L.I OIMr C"l WI~JERY ::;;pt}.J-2. OTHER:__~__ -A:..c_ 0 /l ,= ,- ~ ~ .Y'<ofl-rl- /-"'",,:J BY ---------~"C"---'---.- ~~u:~~~~:::~;:~~""'" ;e:,",,-;,mu "':m:~T,~~"" ,~'"" OLCC"o"o",ym, '0' =;.=== $la';<.;onstruCl,onuntdyourlice'l$e':;y,anled NOTICE TO CITIES AND COUNTIES: Do 1'101 consider this applica' t'on unlC5S II has been slnmpad and signed al ltm leU by an OLCC represonl<lt,ve. THE CITY COUNCil, COUNTY COMMISSION. OR COUNTY COURT OF IN"",w, ", c.,~ '" o;O<".,~) RECOMMENDS THAT THIS LICENSE 8E: GRANTED DENIED _~___ DATE__________ 1 Name..:!.' CO'pOf.jhO'l, P;lflnl'fS/;'p. or~lndO',,{l'l;'l "';,pll1:<I"::;' 1) C..!t;::-;:;~~F_ ~~~-r::7~..-".__._ ?~~_J~'l~l'l Y:_~__J.. .Q,,', " "-'l' -'- I' 3) ':~..L~_~__ ---.!....U..:Lj"'-~!l r~f.l;_J~_:~~",---_ 4j ~- }/,~~____--,---- 5) _______~--~,.--------6) .!.AC" p!."~(;r, L,,;rrl) ".lJO'/L ,"us, .oLE ;,N INOlV'lJUAl ....Sr()R~ AND A "'NANC',\l. SfATEMErHI 2. Presenl TrMt' N'lme _RbJ":';..\._--.1~(id.~!- r;~NTra<:l<1N,,-me __L1JL_~_~1'1::"JJ~Lk~/':I'''''! 71(:1__ Year tiled } "I .~-, "',,,,c,,,,,,,,,",,,,,Con"'n,~.,on.., oj Pr~m'S"Sil(lu"'~~ ._I_{ Y'L_ I ~!":'(=={1!YL) j\,~I;'_t--'"-\!J,til,-,Jl.:::-j(J,,~KhJ...L.~ i!.t2C:-. (C1S..;2L~ I"""'L,,' .;,'...... I....." """'''J IC">I' . Ic""n'v) / (~"""'I 11,;>1 Busine:;s m~lllng ;H.1dre';5 Ltt{'i_J:.hL! UJ ~..:_12-L.\ l.~j;;,-J1ldJ.)~___-1fli:- Co. ~:Ll~J, L; If'Cl ".,< Nu"""" ~,,,.,., nU'"' n,,,,,,,, fC"YI {S'ale) a,t" 6 Waspfern,s'!sp'e-vlouslyl,censedbyOLCC? yes.1_ No_ Year~~'- . lTyes.to ...'M'll 1\- ~..~~ 1(\..:,:;-;. i- -- f.; t\i ~ 'S 1(1/----\ r-..:.1<.....:..."""J..{,pe 01 license P S 8 WlllyouI1av'~;lmilnayC'r: YC's.A__ No_ N~mc ~')"J (.11.~i"~ !J...~II";>{,~'A!:i.. IM,,,age,mu,1 'li-;;f,"~OV<:luallt.")ry) '-'''''- 9 W,II an/one else- "0: .,'Un,n!], this ilppl'C;ll,on shme 11'1 lr'e ownership Of receive a percenlage of profilS or business? Yt.'s_ NO-.S._ ,.j o W:->at os tnt.' local gO'Jcrn,ng body wncre yOll' p'cnllses is located? ~.:ij.' L-. 1.lrw----21- Ii r' IN..."a,"C"yu'(;O""'1) 1 OlCe 'tJprescntat,ve ma~ing InV'"~tlg"lion ma~ contacl l'll L f-'( ~'> T~ L Vrtr;.~.(iI7 bonus Irom the ','>l{, ", CREill,.J )T. {..~C'~..I IN3mel 9/( .. [':'\12-- .~-7 // (t~I.NO _. o....""!;S. """""'Je) :AUTION: The Adm,nlstralor ot ti',. O'egon L,quor Control Commission mllst be notified II YOll are contacted by ;1nvbody oltering to ,ntL''':lnC~' the C(1mmISS'OIl on yOl" lll)tlall . App"ca"l(<,) S'gn"t(.,,~ i1nCilwolco'P:Jl3',Q'l.flull dul"o"I,',l",O,,,,..n"'''',,r) <' '.' / _!!~!..E___ll./!'4(i'~ ,,- _-/ .Id_=-=:':.t.-.".!UI___ :: "~' C-L.iJ :_/'Z,~:t-; \ d-" " 5) ____________ "v'n.'- "".'(";0...........' 6) ,'.... ....~~.4eo ''''62, ~emnrandum 'December 11. 1986 'ID 0: Mayor and Council JIf rom: Vie Lively, Police Chief ~ubjed: Liquor License An application for Change of Ownership has been received from Brent M. and Nenita C, Wick dba Cesar's Fine Mexican Food and Deli. 76 Pioneer St. Background checks have been completed on the applicants and approval of this license is recommended. VL:mm cc: file ~emorandum December 16, 1986 'ffio: Honorable Mayor & City Council ~rorn: Brian L. Almquist, City Administrator ~ubjed: 1987 Electric Rate Forecast State law (ORS 222.230), requires the administrator of each municipal utility to annually: (1) make an estimate of operating expenses for the coming fiscal year; (2) project rates sufficient to meet those expenses and (3) maintain a reserve fund to meet future system requirements. This analysis and report are to be submitted to the City Council by December 31 of each year, but need not be acted upon until the budget is presented at a later date. Therefore in accord with State law, the staff has prepared the attached estimate of Electric Fund revenues and expenditures for 1987-880 Prelim- inary indications from BPA are that wholesale rates to Ashland will increase by 13% beginning October 1, 1987. As of December 16, 1986, the City of Ashland;s electric rates compare favorably with those of Pacific Power & Light Company as follows: Customer Class City of Ashland* Residential $46.58/1000 ~{H Small Commercial 175.35/3000 KWH Large CO~llercial NA Security Lighting $11.00 per mo. (* Includes Utility User Tax) Pacific Power $52.27 185.17 NA 10011 per mo. % difference - 12> 2'7. 5.6% 5 ~ l~~ 8.1% Also attached is a recent SlliT,ffiary of Ashland's position in relation to the other 50 Oregon cities over 5,000 population. You will not that when property taxes and electric service costs are combined, the survey shows that Ashland ranks 47th in terms of being the least expensive place to live in the State. Based on our preliminary forecasts of electric revenues and expenditures, and the anticipated B.P.A. wholesale rate increase, overall retail rates will need to be raised by 808%0 It is recommended that all rates be raised to current PP&L levels effective with meter readings beginning June 1, 1987. -1- . This' will result in an increase in residential rates of 12.2%, and 5.5% .fQr'comuercial rates. This will raise the average monthly bill for a resLdential customer by approximately $5.690 It is anticipated that Pacific Power will likewise be required to raise its rates under the B.P.A. exchange. My best estimate is that PP&L will need a 10-12% increase sometime between now and October 1, 1987 in order to respond to the B.P~A. wholesale rate increase. o -~- 11-25-86. Electric Utility Fund 1987-88 Preliminary Forecast (In Thousands of Dollars) Resources 1. Beginning Fund Balance 86/87 Budget $1,057 416 87/88 Forecast $1,000, 315 2. Grants 3. Sales 5,352 5,440 4. Miscellaneous Revenues 147 150 478(A) $7,383 5. Rate Increase Needed to Balance 6. Total Resources $6,972 Requirements 7. Personnel Services $ 733 $ 706 8. Purchased Power 3,340 3,680 9. Materials & Services 760 800 10. Capital Outlay 264(B) 325(B) 11- Franchise Tax 550 607 12. Conservation Expense 416 315 13. Debt Service Expense (Fiscal Agent) 79 83 14. Operating Contingency 190 202 15. Unappropriated Ending Balance 640 665 16. Total Requirements $6,972 $7,383 (A) Reflects 8.8% rate increase. (B) Includes 30,000 transferred to Capital Improvements Fund. - . . . 1985 RANK POP. CITY COMPARISON OF ANNUAL ELECTRIC UTILITY COSTS & PROPERTY TAXES AS OF 3-1-86 ANNUAL ELEC COSTS CITY LEVIED TAXES Ave. Cost per 1000 per 1985-86 $75,000 UTILITY kwh year Rate house TOTAL ~.. -, "', Salem PGE 50.61 607.32 9.56 717.00 1,324.32 ~" Cottage Grove PP&L 52.40 628.80 9.05 678.75 1,307.55, Astoria PP&L 52.40 628.80 8.46 634.50 1,263.30i':: ,<" <---^,..."-,' Roseburg PP&L 52.40 628.80 7.99 599.25 1,228.05 I":,H/!)" Newberg PP&L 52.40 628.80 7.64 573.00 1,201. 80 ~,::8,:'<;Z~'~ Lebanon PP&L 52.40 628.80 7.53 564.75 1,193. 55 :~.;->;< Oregon City PGE 50.61 607.32 7.61 570.75 1,178.07, Albany PP&L 52.40 628.80 7.00 525.00 1,153.80.~< Portland PP&L/PGE 54.08 648.961, 6.71 503.25 1,152.21 >;-,,, Klamath Falls PP&L 52.40 628.80 6.45 483.75 1,112.55";'~;~ Eugene City 31.11 373.32 9.85 738.75 1,112.07 ~_ Corvallis PP&L 52.40 628.80 6.39 479.25 1,108.05 Hermiston PP&L 52.40 628.80 6.39 479.25 1,108.05 "";. LaGrande CPN 46.22 554.64 7.36 552.00 1,106.64'...,...> Redmond PP&L 52.40 628.80 6.32 474.00 1,102.80::}';;;" Woodburn PGE 50.61 607.32 6.35 476.25 1,083.57;.8~:r:'i;; Coos Bay PP&L 52.40 628.80 6.01 450.75 1,079.55 C".:"" Pendleton PP&L 52.40 628.80 5.80 435.00 1,063.80: Silverton PGE 50.61 607.32 5.92 444.00 1,051.32, Lincoln City PP&L 52.40 628.80 5.52 414.00 1,042.80'"" The Dalles PP&L 52.40 628.80 5.30 397.50 1,026.30~;~~ Seaside PP&L 52.40 628.80 5.11 383.25 1,012.05:" Springfield City 38.20 458.40 7.22 541.50 999.90 Gladstone PGE 50.61 607.32 5.18 388.50 995.82' Central Point PP&L 52.40 628.80 4.84 363.00 991.80' Baker CPN 46.22 554.64 5.80 435.00 989.64 AVERAGE 48.10 577.22 5.47 410.25 987.48~.':,~ 27 8,350 Newport CLPUD 43.49 521.88 6.20 465.00 986.881/,,.,. 28 18,000 Bend PP&L 52.40 628.80 4.55 341.25 970.05 29 37,480 Gresham PGE 50.61 607.32 4.81 360.75 968.07, 30 8,950 Dallas PP&L 52.40 628.80 4.48 336.00 964.80. 31 41,975 Medford PP&L 52.40 628.80 4.46 334.50 963.30 32 17,375 Milwaukie PGE 50.61 607.32 4.65 348.75 956.07,' 33 24,200 Lake Oswego PGE 50.61 607.32 4.54 340.50 947.82 34 9,135 North Bend PP&L 52.40 628.80 4.19 314.25 943.05' 35 12,950 West Linn PGE 50.61 607.32 4.28 321.00 928.32 36 33,950 Beaverton PGE 50.61 607.32 4.23 317.25 924.57, 37 10,350 Tualatin PGE 50.61 607.32 4.13 309.75 917.07 38 19,960 Tigard (+TRFPD) PGE 50.61 607.32 3.95 296.25 903.57,...:.. 39 30,270 Hillsboro PGE 50.61 607.32 3.73 279.75 887.07L',.?"".:: 40 5,410 Prineville PP&L 52.40 628:80 3.40 255.00 883.80 L":'}:' , 41 9,440 Ontario Idaho 38.04 456.48 5.67 425.25 881.73:'" 42 6,680 Sweet Home PP&L 52.40 628.80 2.81 210.75 839.55 43 6,890 Troutdale PGE 50.61 607.32 3.00 225.00 832.32 44 7,750 Canby City 38.50 462.00 4.73 354.75 816.75 45 7,260 St. Helens PGE 50.61 607.32 2.52 189.00 796.32 46 15 350 Grants Pass PP&L 52.40 628.80 2.02 151.50 780.30 -------~--------------------------------------------------------------------------. ~Z___!~~22Q__~~b!e~9_________g~!~_____~2~~~_____~~~~22:__~~Q!_____!~Q~Z~____ZQ2~Z! 48 5,390 Monmouth City 34.94 419.28 3.66 274.50 693.28, 49 15,175 McMinnville City 24.95 299.40 4.78 358.50 657.90 50 11,750 Forest Grove City 24.40 292.80 3.94 295.50 588.30 51 5,850 Milton-Freewater City 22.00 264.00 2.12 159.00 423.00". ASHLAND IN RELATION TO AVERAGE: -3.2% -63.2% -28.1%": *Includes Utility Users Tax 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 94,600 7,090 9,820 16,025 11,440 10,270 14,500 27,575 379,000 17,350 106,100 41,590 9,890 12,230 6,570 11 , 700 14,695 14,400 5,290 6,060 10,950 5,300 40,690 9,570 6,740 9,490 ~tmnrandum December 8, 1986 'IDo: Brian L. Almquist, City Administrator ~ront: Robert D. Nelson, Director of Finance ~ubjtd: LONG-RANGE BUDGET Oregon State law [ORS 221.780(2)] requires that all cities and counties must annually file a five-year projection of revenues and expenditures, to be eligible to receive State Revenue Sharing funds (which presently come from state liquor revenues). Only the General Fund is involved, and this projection is not binding upon the City. The attached forecast reflects the end of Federal Revenue Sharing and the incorporation of human resources development agency grants into the General Fund. No new revenue sources are anticipated. Only a very. modest level of inflation is anticipated. The estimated deficit for 1987-88 is $211,000, or 6.7% of require- ments. It is suggested that the Council should approve the forecast by minute order, so it can be filed with the State. Respectfully sugmitted, ~ Robert D. Nelson Director of Finance RDN/jr Attachment cc: Honorable Mayor and Council Nan Franklin, City Recorder r . \... ./ 'If'/ . , , . LONG-RANGE FISCAL PROJECTION Cities over 10,000 Population General Fund Estimated Revenue and Expenditures in complianc~ with ORS 221.780(2) (In Thousands of Dollars) REVENUES FY 87-88 FY 88-89 FY 89-9u Fr 90-91 FY 91-92 ProDe rtv Taxes 320 339 359 381 404 Taxes other than Prope rty 1,865 1, 883 1,904 1,923 1,942 Fees, Li censes. Pe nni ts 116 116 116 116 116 Uti 1 ity Re venues - - - - - Other Local Resources 424 384 343 306 273 Interqovernmental Revenue , --Federal Revenue Sharinq 5 - - - - Othe r Fede ra 1 Fundi ng 12 , 12 12 12 12 --S ta te Re venue Sha ri nq 100 , 100 100 100 100 State-Sha red Revenue" 118 -- 128 .138 149 161 Other State Fundinq , --Other Intergovernmental Revenue - - - - - TOTAL 2 960 2.962 2.972 2,987 3,008 l:.XI'l:.NU! IU~~;' 'Public Safety (Pollce, Fi re, A'IIbul ante, Buil ding Inspection) 2,471 2,573 2 679 2 790 2 905 Transportatlon (Streets, Transit, Ai rports, - Parking, Bikeway, Liqhtinq) - - - - - Sewe rand W ate r - - - - - Land Use Plannino 7qq 112 325 339 354 Parks and Rec reati on 40 41 47 43 44 Librari es Soci al Servi ces 117 172 127 132 138 Finanei al and General , , Administration - - - - - Uebt Paymen ts Pri nci p le and Interest - - - - - Other 244 257 271 285 300 TOTAL 3,171 3 305 3.444 3 589 3,7-41 .... December 6, 1986 TO: , , ~ FROM:' 'Sl,lBJECT: Brian L. Almquist, City Administrator Robert D. Nelson, Director of Finance REQUEST FOR TRANSFERS OF APPROPRIATIONS WITHIN FUNDS The following transfers of appropriations within funds are needed to meet the requirements of wage, salary and employee benefit settlements: * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * RESOLUTION NO. 86-- A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN FUNDS WHEREAS, due to circumstances set forth above, the Mayor and City Council of the City of Ashland hereby determine that it is necessary to transfer 1986-87 appropriations within funds as follows: 1. From General Fund Operating Contingency to General Fund Personnel Services - $90,764. 2. From Cemetery Fund Operating Contingency to Cemetery Personnel Service - $1,200. 3. From Central Services Fund Operating Contingency to Central Services Personnel Services - $42,172. '4. From Hospital Fund Operating Contingency to Hospital Personnel Services - $101;601. 5. From Electric Utility Operating Contingency to Electric Utility Personnel Services - $5,000. 6. From Water Quality Utility Operating Contingency to Water Quality Utility Personnel Services - $53,000. 7. From Emergency 9-1-1 Operating Contingency to Emergency 9-1-1 - $5,400. 8. From Street Operating Contingency to Street Personnel Services - $32,000. (Details for accounting purposes are set forth in Exhibit "A" attached.) NOW, THEREFORE, BE IT RESOLVED, that appropriations are hereby transferred as indicated above. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the Ashland City Council on the day of 1986. Nan E. Franklin, City Recorder day of , 1986. SIGNED and APPROVED this L. Gordon Medaris, Mayor .: EXHIBIT "A" .. -- 1986-87 BUDGET Details of Transfers of Appropriations MATERIALS & WAGES & EMPLOYEE OPERATING FUND AND DEPARTMENT 'SERVICES SALARIES BENEFITS CONTINGENCY INCREASE INCREASE INCREASE DECREASE GENERAL FUND Municipal Court 1,744 (644) (1,100) Senior Program 880 284 (1,164) Community Development 4,168 4,032 (8,200) Public Safety - General 4,611 9,689 (14,300) Fire 15,079 9,921 (25,000) Police 6,000 35,000 (41,000) Total General Fund 32,482 58,282 (90,764) CEMETERY FUND 1,200 (1,200) CENTRAL SERVICES FUND Operational Services 72 8,700 30,000 (38,772) Maintenance Services 1,908 1,492 (3,400) Total Central Services Fund 72 10,608 31,492 (42,172) HOSPITAL FUND 101,601 (101,601) EMERGENCY 9-1-1 FUND 874 4,526 (5,400 ) ELECTRIC UTILITY FUND 5,000 (5,000) WATER QUALITY FUND 17,000 36,000 (53,000) STREET FUND 4,700 27,300 (32,000 ) , . RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 8G-~7, \.JlIICH RELATED TO A SPECIAL ELECTION CONCERNING THE TRANSIENT OCCUPANCY TAX. BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS: SECTION 1. section 4 of Resolution No.8G-~1 is hereby amended to read as follows: "Section 4. For the purpose of this election, the polling places shall be as directed by the Jackson County Clerk." SECTION 2. In all other respects, Resolution No.8G-~1 remains unchanged. The foregoing Resolution was duly passed at a regular meeting of the Common Council held on the day of December, 1986. Dated this day of December, 1986. APPROVED: MAYOR ATTEST: CITY RECORDER " -1- Resolution No. RONALD L. SALTER ATTORNEY AT LAW 04 THIRD STREET ASHLAND. OREGON 97520 _,____:.---r~~~~.._..... . i~~~_. __~.u,"~ u~_~~~.._~,~__~~._ ~."._ RESOLUTION NOo A RESOLUTION SUPPORTING THE INTENT OF THE HISTORIC PRESERVATION LEAGUE OF OREGON TO RESTORE,_TI-IE CRATER L'l.KE LODGE FOR LODGING AND DINING PURPOSESo THE CITY COL~CIL OF THE CITY OF ASHLAND DOES HEP~BY RESOLVE AS FOLLOWS: Crater Lake Lodge was constructed between 1909 and 1923 and is the largest rustic style building in Oregon's only National Park; and WHEREAS, the Lodge predates the National Park Service formed in 1916 and remains one of the oldest original hotels within any National Park; and h'HEREAS, \lliEREAS, the National Park Service voluntarily nominated Crater Lake Lodge to the National Register of Historic Places; and the Lodge is rented to capa~ity during the high season in spite of its rustic accommodations and has become a significant part of Oregon's tourism industry; and rel<abilitation of the Lodge for lodging purposes can be accomp- lished at costs ranging from $506 million to $806 million; and a second study which would propose a new lodge en anotl<er site consisting of 60 rooms as compared to the potential 106 rooms in the existing lodge would cost between $1005 million and $14 mill- io,-, dollars; and numerous individuals, nonprofit organizations and local govern- ments have joined together to urge retention and restoration of the historic lodge for lodging and dining purposes. \o.'HEREAS, WHEREAS, \.JIIEREAS, WHEREAS, NOW THEREFORE BE IT RESOLVED that the City of Ashland supports the follow,. ing goals: L That the National Park Service will abandon all interest in the demolition of historic Crater Lake Lodge. 2. That the historic lodge shall be restored and rehabilitated in keeping with its 'rustic' history and style. 3. That the function of the rehabilitated lodge shall be consistent with its over seventy year history that a primary source lodging and dining would be at the rim of Crater Lake. ' 4. That the National Park Service shall work to rehabilitate the public spaces of the historic building in keeping with the 1916 'arts & crafts' and 'Northwest rustic' pesign concept. The foregoing resolution was READ and DULY P~OPTED at a regular meeting of the City Council of the City of Ashland on the day of December , 1986. Nan E. Franklin Ci ty Recorder SIGNED and APPROVED this day of December , 19,86. L. Gordon Medaris Mayor ,', CITY OF ASHLANV PARKS ANV RECREATION COMMISSION Novembelt 19, 1986 ATTENVAMCE: PIte.6 ent: Ab.6ent: I. AVOITIONS OR'VELETIONS TO THE'AGENVA II. APPROVAL OF MINUTES III. BILLS'ANV'FINANCES A. Appltovai 06 pkev~Ou.6 month'.6 dU, bUM ernen.t..t> B. Septembelt 30, 1986 Hnanuai Statement C. 1985-86 Aucid IV. AUVIENCE'PARTICIPATION ONTHEAGENVA A. Lee Howaltd Gol6 COUMe Commiltee REGULAR MEETING The ChiUAman caited the mee..u.ng to Mdelt at 5:30PM at 340 S. P~oneelt Stlteet. SeaM, Cltaw60ltd, Met6on, Adam.6, JohnllOn, M.{.ckwen, Rud, Pyle (Comm,w.6.{.onelt elect) None Mone Commi.6.6~onelt JohYl.6on made a mo.tion to appkove the m.{.nu.:Ce6 06 the Regu.f..aIt Mee..u.ng 06 Octobelt 19, 1986. Commi.6.6.{.onelt Adam.6 .6econded. The vote WM: 5 lje.6 - 0 no Comm,w~.{.oneJr, JohYl.6on made a mo,tion to appltove :the wbUMemew 60k the pltev~ou.6 morcth M 60.e.Ro~: Payable.6 check.6 #9498 - 9533 ~n the amount 06 $38,875.94 and PaYko.e.t check.6 #5666 - 5680 .{.n ,the amOlm:t 06 $7, 169.28. Comm,w.6~onelt NWon .6econded. The vote WM: 5 Ye6 - 0 no The Comm,w.6.{.one1t6 welte plte6 ented wah the QualtteJtiy F~nanuai Statement 601t Sep:tembelt 30, 1986. V.{.JtectM M~ckw en .{.nd.{.cated :tha-t the depalt.tment wa6 ~n exce.Uent condUi.on MnanuaLl'.lj at the end 06 the 6.uu,:t qualtte.IL 06 the 86-87 6,wcai yealt. The Comm,u,~.{.one1t6 had no qUe6tioY1.6 conceltn.i.ng the Itepoltt. Comm,w.6~onelt Nwon made a motion to accept the Itepoltt M pke6ented. Comm,w~~onelt JohYl.6on ~econded. The vo:te WM: 5 ye.6 - 0 no V.{.Jtectolt Hi.ckwen Itepoltted that MIt. BUltYl.6, aucidolt 601t the depalt.tment, had completed the 85-86 aucid and had kepoltted that he 60und the depalt.tment'.6 boolu ~n good okdelt. A MnaLi.zed dita6;C 06 the aucid kepoltt would mO.6t i.{.keflj be Iteady 60lt the Vecembelt mee..u.ng. Lee Howaltd, Cha..{.Jtman 06 the e.{.;tlj'.6 Gol6 COUMe Comm.{.ftee, made a btUe& pke.6 entrnon :to :the Comm,w.6,i.on on :the Cay'.6 e6601tt.6 to expand the Oak Kno.e.R Gol6 COUM e to an ughteen hole COU/1.6 e. Mk. Howaitd .6a.{.d " 'REGULAR MEETING - Novembelt 19, 1986 PAGE 2 that hi/. plUtp06 e .i.n atiencUng the Comm,w6.i.on mee..Ung WM to .i.nqu..i.lte wltethe.IL Olt not the Comnu..M.{.on woutd be .i.nte.ILe.6:ted .i.n woltlUng wUh the Gol6 Co~e Comm.{.;t;tee to explone one po~~.i.b.{.U;ty ava..{.ta.ble to the CUy Ite.e.ated :to the gol6 co~ e expaYl.6.{.on, that bung hav.{.ng the ComW6.i.on pa/tti- c.<.pate .i.n 60me 601tm 06 goiK co~~e management. He .i.nd.<.cated that the Mayolt had appo'{'nted both Ken M.i.ckei.6en and Ga/ty Nei.6on to 6e1tve on the commiltee and 6eU that the.6e two people coutd 6e1tve M Lia.-Won to the Comm,w.6.{.on. Comm,w6.{.one.IL Nei.6 on Itecommended that nepow conceltn.i.ng the Gol6 Co~e CommWee'6 ac:Uvilie.6 be placed on the Comw6.i.on'.6 mee..Ung agenda'6 M a. Itegutalt Uem...i.n the next new mon..th' 6.. I6 the CommWee 6 eJUOUllly cOYl.6.i.dened optiOY1.6 wlU.ch woutd a6fiect .the Comm,w.6,{on, :thOH Uem!l woutd be bnouglrt to :the Comm,w.6.i.on. Genena..t conceYl.6Ull among the Comm.i..M.i.oneJt6 WM that they wou.td be w~ng to be ac:Uvely .i.nvolved .i.n d-WcUll6.i.on conceltn.{.ng p066.i.ble op.t.<.OY1.6 on the pa.Jr.t 06 :the Cay wh.{.ch coutd a6 f,ect the Comm.u.,6.i.on. Lee Howa/td Golf, Co~ e Ai Scott, ltepne.6entat).ve f,ltom AARP, and EJt.{.c Fogel, PhY6.{.ca..t Theltap,w.t nltOm A6Itf.and CommunUy H06paa..t, welte pJr,e.6ent .i.n the aUcUence to pne.6ent a pnop06at 601t e.6tabwh.{.ng a "('Ja..tkeltwe" couM e 60n Hn.i.OIt.6 .{.n LUlUa Pa/tk. MIt. Scoti explained that AARP had Iteceived a $500 gltant f,ltom the..iA nat{ona..t of,Mce.6 60n :the e.6tabwhment 06 the co~e. II, the ComW6.i.on appltoved hav.i.ng the co~e .i.YI.6talled, AARP pltopoHd that U pay 601t a.U C06.tJ., 06 mateJUal..6 and that the Pa/tR.6 Vepa.lt.tment pltov'{'de the labolt and ongo.{.ng maintenance 60n the colJ.lt6e. In pult.6uung the concept 601t the co~ e, MIt. Scoti 6aid :that they had contacted EJt.{.c Fogel who had g.{.ven them excei.e.ent '{'deM conceltn.i.ng the k.i.nd6 On exeltwe.6 appnopJr..i.ate 60n Hn.LOIt.6 and 60lt :th06e peJt60Y1.6 who m.i.ght be ltecoveJUng 6ltom long-teitm .{.t.e.ne.66e.6 on who needed modeltate exeltWe. The co~ e .ct.6 el6 woutd need no appa.Jra.tUll othen :than 6.(.ve on 6.{.X 6.{.gY1.6 de.6c.tUb.{.ng the c.6~e and IUnd6 06 exeltWe.6 601t each 6ta..t.i.on. He .i.nd.<.cated that MIt. /Uckei.6 en had exprnned to lum :that il WM the Comm,w6.{.on' 6 poLicy to keep neW 6t1tU.ctUlte.6 out 06 LUlU.a Pa/tk, howeve.IL, the .i.mpact 06 the co~ e woutd be m.i.n.i.ma..t and no molte obtJrUll.{.ve than the 6take.6 60n the Wood.i'and hail booklet. Mn. Scoti 6aid that he, V.ur.ecton M.i..ckei.6 en and Steve G.{.e6 had wa..tked a tltail wluch looped 6ltom the Maditone P.{.cn.i.c a/tea tlvwugh the uppelt pa/tk. MIt. /Uckei.6en .{.ncUcated that he coutd He no nega..t.i.ve .i.mpact on the pa/tk by the co~e [t6.i.ng the concept pne.6ented and :the tltcUJ'. o u.t.U.ned. B. '''Wa..tkeltwe'' co~e - U:tlU.a Pa/tk / The Comm.u.,.6.i.on c.iaJri6.{.ed that the only add.i..tion to the pa/tk woutd be the 6.{.X .{.YI.6t1tuc:Uonai. 6.i.gYl.6. COmmL\6.i.onelt CJraw60ltd .{.nq[w,ed whethe.IL Olt not the .{.YI.6t1tUC:UOY1.6 wo[l1.d not have to be on the 6.{.gY1.6 .{.6 .{.YI.6t1tuc:Uona..t pamphle.t6 coutd be handed out to tho6 e who welte ,{ntelte.6ted .i.n Ull.i.ng the co~ e. MIt. Fogel 6aid that, ye.6, pamphle.t6 coutd be handed out thltough the IW6PUa..t but that .i.n ltea.Uty .{.6 people had to canny pamphle.t6 wUh them on the co~e, the co~ e woutd not be M lteacUly Ull ed. He .i.ncUcated that m06t people need theln f,Une.6.6 e.My and conven.i.ent 601t U to be done. Comm,w6.i.onelt Nei.6on .{.nd.<.cated thlLt he Liked the .i.dea 06 people jUllt bung abte to wa..tk thnough the pa/tk and p.{.ck [iP on the co~e. V.ur.ectolt /Uckei.6en 6aid that he 6eU con6.{.dent that the 6ta66 coutd de.6.{.gn 6.{.gY1.6 wh.{.ch woutd not be out 06 place .{.n the pa/tk. He env.u.,.i.oned the 6.{.gY1.6 loolUng .6OmetlU.ng Like the .6.i.gY1.6 p06ted citong natlUta.U6t tltaM..!,. , MOTION ComW6.{.onelt Nei60n made a motion to accept the pJrOp06a.i to c.lteate a "Wa.ikeltwe" co~e .{.n LUhla Pa/tk accond.{.ng to .the gu'{'de- Une.6 plte.6ented havi.ng AARP wonk tv.U:h depa.JLt.men.t 6.ta66 .to de.6.{.gn appnopJr..i.ate .6.i.gY1.6 601l the pa/tk 6 e.;t.t{.ng. ComW6.i.onelt Adam6 ~ econded. The vote WM: 4 tje.6 - 7 no I CJraw601td) r REGULAR MEETING - Novernbelt 19, 1986 PAGE 3 V.' AUVIENcE PARTICIPATION None NOT ONTHEAGENVA VI. OLV BUSINESS A. SO.f.M SlfUem - V,i.ltectolt IM.c.ke./'.6 en pfte.6 ented a memoltandum to Melfelt Pool the commi6.!>.{.oneJL6 c.onceltn.i.ng the ltepa.Ut 06 the .601M .!> ljl.>tem at the Meyelt Pool. The memoltandum .i.l1cUc.ated :tha.t SW1, W.{.nd al1d F.i,JLe, .6uppLieJL6 06 the .!> OlM panw, had met wilh MIt. GJt.{.me.6 and the depa.lttment and had pfte.6 ented a l1ew aUeltna;t.{.ve to the depa.lttment 601t l.>a6eguMcUng the pal1w dUiUng the w.{.ntelt month.6 WUhOld chal1g.i.ng the pUeh 06 the tlteiW. The depa.lttment could uthelt .{.nUaU w.{.nteJt.{.zed valve.6 Olt wconnect the I.>oialt p.{.p.i.ng 6Jtom the 6.{.UJtCLt).011 .!>y.!>tern /l.f1d c.ap U. MIt. G!{)me.6 had aglteed :to beM aU c.oU,1.> M.60uated wUh the.6 e mocU6.i.c.a;t.{.ol1!.> and to Itepla.ce the damaged panw. I , 'r peJtta.i.n.i.ng to fucuM.i.OI1 .{.n ia.6t month'.!> mee.:ti.ng to chang.{.ng the !tOo ,;.i.ng mateJt.{.a.i, V.{.Jtectolt M.i.c.ke./'.6 en .i.ncUc.ated that MIt. G!{)me.6 had 066e1ted to palf 601t the CMt 06 new !tOo6.i.n!J mateJt.{.al..6, howeve.IL, :the mocU.6.{.c.a;t.{.ol1!.> l1eeded 601t the .601M .!>lj.!>:tem welte .{.n no way c.au.6ed blj the 1t006.{.ng mateJt.{.a.i. V.{.Jtectolt M.i.ckwen .i.ncU.c.ated that the .!>ta66 ltequMted that a .!>tu.ltcUe.IL mateJt.{.a.i be U6ed 601t !tOo6.i.ng mateJt.{.a.i and that whel1 the .6OlM .!>y.!>tem WM bUl1g woltked on would be a cOl1ven.i.ent time :to chal1ge the mateJt.{.a.i but Ite-Ueltated that the o!{)g.{.l1a.i mateJt.{.a.i .{.n no way c.au!.> ed :the ewting pltoblem!> wUh the .!> Yl.>tem. A6telt .6ome WCU6.!>.i.on .i.n wlU.c.h the commi6l.>.{.on drdeJtm.i.ned :that the ftoo6.i.ng MOTION mateJt.{.al..6 had 110 e66ect on the pltoblem!>, comm,w.!>.i.onelt Nwon made a motion to have the depMtment accept aU c.oMI.> M60uated wUh the !tOo6.i.ng mateJt.{.a../'J.,. Comm.{./.)~.{.ol1e1t Ad~ l.>ec.ol1ded. The vote wa6: 4 lje.6 - 1 no (Johl1!.> on) i MOTI ON V.i.Jr.eetoJt M.i.c.kwel1 pltMented a memoJtandum to the comm.i.!.>l.>.{.on c.onc.eltn.{.l1g the upcom.i.ng pJtoject to ItM u.lt6ac.e the tel1w c.olJ.lt.t6 at Huntelt PMk and to c.oloft c.oat the one.6 .{.11 LUh.i.a PMk. The memo c.onta.i.l1ed .{.n6oltma;t.{.on conc.eltn.i.l1g appltoUmate e.6.timate.6 on coM..6 and the 6und.{.ng .6OUltce.6 available to :the comm,w~.i.ol1. He .i.ncUcated to :the comm,w.!>.i.oneJL6 that he beLieved :the depalttme~t l1eeded :to h.i.Jr.e al1 Mc.hileet/el1g.i.l1eelt c.oYl.6u.e.tant to pJtepMe the de.6.{.gl1 and .!>peu6.i.c.a;t.{.ol1!.> 601t the pltoject I.>.i.nce the depa.lttment cUd 110t have .!>omeol1e on .!>ta66 wUh the qua.e..i.6.i.c.at.{.011!.> nec.e.6.!>Mlf 60ft a pftojeet 06 th.i.l.> c.omplex.i.tlf. He a../'J.,o lteque.6ted that the commi6.!>.i.on appo.i.nt a Commi6l.>.i.onelt to {voltk w.{.;th h.{.m .i.n the I.> eiee.t.i.on 06 a c.on.!>u.e.tant 60Jt the pltO j ect. A6telt b!{)e6 fucU6.!>.{.on, comm.i.l.>.!>.i.one.IL Nwon made a motion to have the comm,w.!>.i.on I.>eiect and h.i.Jr.e a COI1!.>u..e.tant to wOJtk wilh the depa.lttment and wJU;(;e the pla.Y1.6 and .6peu6.i.ca;t.{.oY1.6 601t the tel1l'i.i.l.> c.oWLt ItM u.lt6aung pltoject. commi6l.>.{.one.IL cftaw60Jtd Hc.onded. The vote WM: 5 lfM - 0 no B. Re.6 Ult6aung tenw c.olJ.lt.t6 - Huntelt PMk commi6~.i.one.IL JohYl.6on WM appo.{.nted to woltk wUh the V.{.Jtectolt on ~eiee.t.i.l1g a cOYl.6u.Uant to woltk wUh the depMtment and make a Itec.ommendat.{.on bac.k to the commi6.!>.{.on. #, REGULAR MEETING - Novemben 19, 1986 PAGE 4 In wc.UI>I.>.{.on, the comwI.>.<.on deuded :to beMn the pltO j ect M I.> oqn M pOM.<.ble .60 M to have :the pltoj eet c.ompleted blj tw com.{.ng I.>umme.IL. It WM al..6 0 det~ned that while plann.i.ng 601t :the Ite.6U1t6aung pltoject, the Lighting .6lj~teml.> 601t both Wh.{.a PMR and Hunte.IL PMR would be Itev.{.ewed and pOM.<.bllj b'{'d M an option to the pILO j ect. C. compu.telt V.{.Jtectolt M.{.c.Re~ en plte.6 ented a. memoltandum to the comWI.>.{.on ou:tU.n.i.ng the 1tea..60Y1..6 why the I.>ta66 noW beLieve.6 that U would be to the depMtmen:t'6 be.6t .{.ntene.6t to compu.teJt.{.ze ill ac.c.oun.ti.ng I.>Yl.>:tem. He M.<.d that the audUolL would be ltecommencU.ng agMn th,u, yeM that the depMtment c.ompu.teJt.{.ze ill I.>y'->tem. V.{.ltectolL IUc.kwen .6Md that he would .e..i.ke to lU.lte .6Omeone to MI.>,u,t the depaJdment .<.n deteltm.{.n.i.ng exaeillj what OWl. compu.te.IL need6 Me and then to help I.>elect both the hMdwMe and .606.twMe. T enn.-U. c.o uJtt 1te.6 Ult6aung ...'. / MOTION A6te.IL .6Ome d-WcUl>I.>.{.on, comw.6.{.onelt Ad.a.rnf.. made a motion :to au.thoJUze the V.{.Jtectolt to I.>pend up to :t.wo-thoUl>and doUa.it.6 .{.n IU.JUng a C.OYl..6u.Uant to deteltm.{.ne what k.{.nd 06 c.ompu.te.IL I.>Y.6tem will be mO'->:t beneMuai :to the depMtment. comW.6.<.onen cMlv60Jl.d I.> econded. Thelte WM .6Ome wc.UI>I.>.{.on among the c.omm.LM.{.oneN.> M to the nec.e.61.>Uy 06 hav.<.ng to lU.lte a c.OYl..6u..e.ta.nt Itathen than woltk.{.ng cU.iteeily will the vatUOUl> compan.i.e.6 mak.{.ng the .6aie.6. The vote WM: 3 lje.6 - 1 no (JohYl..6on) (ComWI.>.{.onelt Ne~on le6t the mee;t.{.ng ea.Jttlj) VII. NEW BUSINESS A. Iteml.> 60IL 87-88 budget The comWI.>.<.oneN.> eac.h gave the V.{.Jtectolt I.>ugge.6tiOY1..6 M to vatUOUl> pltO j eW wlU.c.h :they wanted 'Ji.e.6 eMc.hed 601t cO'->t e.6UmatiY.\ .<.n plann.i.ng the 1987-88 budget. VIII. cORRESPONVENcE, COMMUNICATIONS, VIREcTOR'S REPORT None IX. ITEMS FROM COMMISSIONERS None The comm,wl.>.{.on .<.YI..6t1tueted V.{.Jteetolt M.<.cRwen to maRe a pILe.6 entrnon at the Vecembelt meet.i.ng c.on- celtn.i.ng pOM'{'ble avenue.6 601t development 06 the neN LOItd PMR. X. NEXT MONTH'SAGENVA XI. AVJOURNMENT Tile Regu.ia.lt Mee;t.{.ng WM I.> et 601t Wedne.6dalj, Vec.embelt 17, 1986 at 7:00PM. WUh no 6uJtthelt bUl>.<.ne.6.6, the cha.Uunan adj oWl.ned :the meeting. Re.6pect6u.Uy I.>ubmilted, a~'1) &'-L,ll.;D Ann BenecU.ct Management A61.>,u,tant ASHLAND HISTORIC COMMISSION MINUTES December 3, 1986 CALL TO ORDER The meeting was called to order at 7:30 p.m. by Chairperson George Kramer. Members present were Jim Lewis, George Kramer, Maxine Colwell, Margaret Dode, Lorraine Whitten, Hal Cloer and Larry Medinger. Also present were Planning Director John Fregonese and Secretary Sonja Akerman. Commission members Terry Grant and Craig Hudson were absent. APPROVAL OF MINUTES Cloer moved and Whitten seconded to approve the minutes of the November 5, 1986 meeting. Motion passed unanimously. STAFF REPORTS PA #86-123 Site Review 599 East Main Street Christian Life Fellowship Fregonese presented the Staff Report, stating that Christian Life Fellowship was requesting to remodel the existing building and that there will be no increase in seating capacity, thus no additional parking will be required. The applicant proposes to enclose the entry way and reconstruct an addition to the north of the struc- ture, add new siding, remodel the interior and enclose the Quonset style roof line of the existing structure which was originally built in 1944. The structure has been in continued use since that time as a church. Mr. Everett Chaney was present at the meeting and stated the propo- sal is primarily cosmetic and that they hope to achieve a look of continuity. When questioned about the cedar trees, he stated they will stay. They plan to use ship lap siding, but are unsure as to what the material will be. The windows will be trimmed with wood. The new design is intended to move the eyes toward the cross on the building because it is, difficult to tell the building is a church as it exists. Fregonese brought up the fact that vision clearance had not been addressed. He noticed that since the building is on a corner lot, there is a 25 foot setback for vision clearance. Discussion ensued Ashland Historic Commission Minutes December 3, 1986 PEge 2 . regarding the clearance and whether a variance should be requested. Kramer suggested Chaney meet again with Planning Staff and then with a committee of Historic Commission members to determine the concerns of vision clearance. Medinger moved to approve the plans for remodeling, with the excep- tion that the corner be reviewed by the Planning Staff and that a subcommittee of the Historic Commission review the design and vision clearance after Planning Staff determines subsequent action. Cloer seconded the motion and it passed unanimously. Cloer, Medinger and Whitten will be called to review the applica- tion. PA #86-125 Transfer of Ownership - Ashland Youth Hostel 150 North Main Street Ian Hyndman Fregonese explained there will be no changes other than ownership. The Ashland Youth Hostel was originally approved in 1982. Staff has recommended approval with the condition that it be reviewed again in May of 1987 (which will be the regular time for the yearly review). Cloer moved and Medinger seconded to approve the application. Motion passed unanimously. PA #86-127 Site Review and variance 208 Oak Street Lance Pugh Fregonese related that the applicant proposes to purchase the National Guard Armory and convert it into a performing arts center. He stated the major issue is the change in parking requirements. No off-street parking is provided with the existing use, however, if the number of seats is increased in the auditorium, parking spaces will need to be furnished. At present, the auditorium is approved for 455 people (with no changes). Valley of the Rogue Bank has submitted a letter stating the Ashland Performing Arts Center has authority to utilize its parking lot (60 spaces) ,between the hours of 7:00 p.m. to 11:30 p.m. Eventually, the applicant proposes to increase the seating capacity in the auditorium to 1,000 and add offices. Fregonese stated that in the Historic District, a variance may be granted for up to 50% of the required parking for commercial uses. (See 18.92.055 of the Land Use Ordinance.) In terms of parking requirements, the existing facility can accommodate up to 709 people. Planning Staff proposes that one parking space be provided Ashland Historic Commission Minutes December 3, 1986 Page 3 . for every four seats in excess of 709 seats during the same period the Shakespearean Festival is in operation. Fregonese also informed the Historic Commission that the City plans to apply for a grant to put in a parking facility off A Street by the Valley of the Rogue Bank. Lance Pugh then spoke to the Commission and passed out two copies of the general proposal. He stated that all work will be based on the original plans of the building which were drawn up in 1912. Coloring and lighting will be the only changes. The shells in front of the building will be replaced with flowers. He emphasized the fact that he would like a member from the Historic Commission to work closely with this project so it ends up looking right. Pugh also stated he plans to submit an application for this build- ing to the State Historic Preservation Office to be placed on the National Historic Registry. Medinger expressed his feelings on this stating this is just the type of project the tax freeze is written and designed to help. Discussion followed with Commission members in agreement with Medinger. Whitten moved and Medinger seconded to approve this application. Motion passed unanimously. OLD BUSINESS Public Benefit Kramer stated the Historic Commission needs to define public bene- fit and then forward that definition to both the Planning Commis- sion and the City Council. Cloer offered his ideas on procedures he would like to see used by the Historic Commission in determining public benefit. It would be worthwhile to have an Historic Commission subcommittee make a site visit to study and determine public benefit in each proposal. The applicant would be responsible, when submitting the form, to offer his/her ideas on public benefit of the property (i.e. is it open to public, etc.). He also stated the applicant should project plans of what will happen over the next 15 years. It is necessary, he added, to go out and look at the site to get an idea of what the person has in mind. Kramer stated he and Steve Jannusch met after the last meeting and formulated some ideas regarding public benefit. Included is the fact that the applicant should come in and tell of plans involving the intent to preserve and rehabilitate the original structure, either to improve it in an historic fashion or to keep it from falling down. The intent to restore vs. intent to do nothing is important for the Historic Commission to know. Ashland Historic Commission Minutes December 3, 1986 Page 4 . . Fregonese added that public benefit is getting some return for the subsidy. If the building is in general need of restoration, it should be restored to Department of Interior guidelines. He feels public benefit should start with a general definition. It is important to separate the goal from the procedure. Procedures can change. He also informed the Commission that in Oregon, LCDC will require Historic Registry buildings to be preserved. The benefit will be aesthetic or a value judgment. Phil Arnold, City Council liaison, stated that in his opinion, the Commission needs a standard definition of public benefit. There is a need to quantify what public benefit is. Kramer stated the definition would be an intent to give the appli- cant guidelines. It would give the owner the option to use the proposed standards or to come up with something else in addition to the standards. Lewis suggested public benefit should be a combination of financial and historical factors. Staff will type up definition for discussion at next meeting. NEW BUSINESS Crater Lake Lodge Resolution Kramer explained the Historic Preservation League of Oregon had been in contact with him regarding the Crater Lake Lodge. HPLO has drafted a resolution regarding the restoration of the lodge for lodging and dining purposes. It is requesting support from the Historic Commission and the City Council of the following goals: 1) The National Park Service will abandon all interest in the demolition of historic Crater Lake Lodge; 2) The historic lodge shall be restored and rehabilitated in keeping with its 'rustic' history and style; 3) The function of the rehabilitated lodge shall be consistent with its over seventy year history, that of a primary source of lodging and dining at the rim of Crater Lake; and 4) The National Park Service shall work to rehabilitate the public spaces of the historic building in keeping with the 1916 'arts & crafts' and 'Northwest rustic' design concept. Discussion followed regarding studies of the restoration. Kramer said the studies agree that it would be less expensive to restore the building than to rebuild. The intent would be to gut the building but preserve the shell. The living quarters would be modernized and the public areas would be historically restored. Cloer moved and Medinger seconded to endorse the resolution. Motion passed unanimously. The resolution will be forwarded to the City Council. Ashland Historic Commission Minutes December 3, 1986 Pag~ 5 , \ " ' Finances Staff reported the Historic Commission shares a budget line with the Tree Commission. The total amount allocated for the two commissions at the beginning of the fiscal year is $3250, of which each has a total of $750 to spend. Anything over this would be determined upon the amount of fund raising monies. Moving Ordinance A copy of the building moving ordinance was distributed to Commis- sion members for comment. After discussion, Medinger moved and Whitten seconded to approve the ordinance. Motion passed unanimously. Other Business Kramer read a letter from the State Historic Preservation Office confirming that the Enders Building was entered in the National Register on October 23, 1986. Fregonese reported the Carter House, located at 505 Siskiyou Boulevard, will be observing its 100th anniversary on December 6th. Jeffrey Bernard, the sculptor who has been working on the Butler- Perozzi Fountain, will have the cupid bowl on permanent display at the gallery. Fregonese stated it would be well worthwhile to attend the open house. Fregonese then briefly explained what is happening with the Down- town Plan and that it will be ongoing for the next 20 years. Recently, an interested group of people have shown an interest in forming a Downtown Association. If all goes well, a full time downtown manager will be hired. The group is concerned with historic preservation and design of the downtown area. Fregonese stated a liaison of the Historic Commission is needed to attend future meetings regarding the downtown. The American Legion Hall was then discussed by Fregonese. He sought comments from the Historic Commission regarding the demoli- tion of the building. It was generally agreed that the building is in very bad shape and the structure itself has little historic significance, since it is, in essence, a copy of a copy of a log cabin. If the building is torn down and replaced, it would be a good idea to incorporate the usable logs into the new structure. ADJOURNMENT The meeting adjourned at 9:48 p.m. ..........>.'.<..:....:..:.L.-u..:...., ......".....:.....~ _'_'_'".' '_'. _ J .-, ,". . '.<~'~' ."-' ,.. '. . '..'.~, "... - - , , CRATER LAKE LODGE PRESERVATION RESOLUTION Crater Lake Lodge, constructed between 190~ and 1923, 1s the largest 'Rustic' style building 1n Oregon's only National Park. The history of the lodge predates the National Park Service (1916), opening one year prior to the creation of the Park Service. Crater Lake Lodge remains one of the very oldest original hotels within any National ParL The history of Crater Lake Lodge embodies the whole genesis of the national parks and how they were planned to be both protectors of America's most significant natural and historic places and also to facilitate the publ1C'S enjoyment and access to these resources. Crater Lake Lodge 1S a symbol of Pacific Northwest interests in National Parks, their recreational and educational value, the creation of a tourism industry associated with the Good Roads Movement, a'~d an 'apprec1ation of America's natural and historic granduer. The National Park Service voluntarily nominated Crater Lake Lodge to the Natlonal Register of Historic Places. The lodge is rented to capacity during the high season, despite its rustic accomodations, and has become a significRnt ~art of Oregon's tourism industry. However, ln recent years the National Park Service has considered that demulitlon may be an option to rehabilitation and reuse of the h1Storic structure. Two studies comm1ssioned by the Park Servit~ to evaluate the rehabilltation feas1bi 11ty of the lodge demonstrated that rchab1litation for lodying purposes can be accomplished at costs rany-,ng from $5.6 mill10n t.o $8.6 million dollars. A proposed new lodue. located away from the rim and wlthout a lake view. consisting of 60 rooms as compared to the potential 106 roo~s, in the existing lodye, would cost between $IO.S 1II111io" and $14 million dollars. Numerous individuals. non-profit organizations and local governments have Joined tOy.ether to urge retention a"d restoration of the histor1C lodge for lodying and dinlng purposes. ~~~~~~~~.'~, ~~!:if'~~'troW' THE REF OR E , BE IT RlSOLVLDthal supports the following goals: The Nalional Parl Serv,ce will aba"don all lnterest in the dClllulltion of hlSto"e Crat,'r Lake ludge. The h1slone ludye shall be restored and rehabilitated in,keeping \vltll lLs Iruslic' tl!~tory dnd :.tyle. c, CRATER lAKE LODGE page two The function of the rehabilitated lodge shall be consistent with its over seventy year history, that of a primary source lodging and dining at the rlffi of Crater Lake. ". The National Park Service shall work to rehabilitate the public spaces of the hlstoric building in keeping with the 1916 'arts & crafts' and 'Northwest rustic' design concept. Adopted and endorsed this 1986. day of _____________________. , ----.----------;;~ g;-;;;;d---------------- -----dat;;;--- . ._~.. - .;.~~:._~.:.~:~:..;..~:-. _: . - -. . , CALL TO ORDER MINUTES REPORT FROM CHAMBER OF COMMERCE AIRPORT/A.H.!. SAFETY GUIDE 80 OCTANE FUEL TREES ON RUNWAY 30 USERS MEETING COMMISSION TERMS FUTURE LEASE ADJOURNMENT MINUTES ASHLAND AIRPORT COMMISSION November 5, 1986 The meeting was called to order at 12:15 P.M. by Chair Bill Knowles. Others of the Commissioners in attendance were Everett Elerath, Ken Jones, Bill Porter, Ron Bartley, Merle Mills, Kenn Conger, and Rod Stevens. Minutes of the October 1, 1986 meeting were approved as written. Sandra James, Manager, Chamber of Commerce, discussed the mailing of airport literature to Oregon pilots several months ago. Only two cards were returned or used for fuel discount out of the 1,000 sent. Sandra indicated that another mailing would be made in the spring, possibly to California pilots in selected areas. It was noted that Western Flyer might be a good contact for Northwest pilots' names. It was also mentioned that the Oregon pilots Association is planning to hold its annual meeting in Ashland next summer and perhaps the Chamber and the Commission might want to become involved in arrangements. It was suggested that John Rizzo, OPA, be invited to a commission meeting for discussion. Staff reported that the engineeering and estimating were almost complete. Staff will bring the FAA safety guide manual to the next meeting. Elmont George reported that 80 octane fuel is again avail- able at the airport. The source is Canada. Staff reported that the plotting the location approach to RW 30 to see Engineering Division will and height of all trees if any can be cut lower. soon be in the The Commission set' the date of the next Airport Users" Meeting as January 27, 1987; Staff will send a list to each Commissioner of members terms so some thought can be given to recommendations for appointment or reappointment. ," The "'draft lease has not 'been received from Bob WadelI. Staff will contact Bob and will forward draft copies: to each Commissioner upon receipt. ,A special meeting will be considered for review. The meeting was adjourned at 1:00 P.M. c .' ~/'br- ra l..d~~~~ Allen N. A sing, D~r. of puyworks .'. BUILDING ACTIVITY REPORT , , DArE October 1986 PROJECT II OF VALUATION PERMITS I. Residential f\. Smgl.e r'aJlUl.Y J<esldence 12 $ 720,407,00' B. Remodel/Additions n :'Q'r:i .";';:,""-.';-"" C. Foundation 2 10,000.00 D. Reroof 4 11,500.00 E. Plumbing (Sewer & water line, water heatersolar) 5 7,101. 00 F. Mecl'>.anical ,Gas lines & heater) 5 4,200.00 G. Woodstove/Fireplace Insert 9 6,390.00 H. Mobile Home (Awnings) 1 685.00 1. Garage 1 1,500:uIT II. Non-Residential A. New Buildincr 2 253,245.00 B. Remodel/Addition 4 821,200.00 C. r1echanical (Sate11i te dish) 1 1,800.00 " III Special Pennits (no valuation) 2 - IV. Derrolition (no valuation) 2 --- V. Woodstove Inspection (no valuation) 3 --- rOTAL THIS , HONTH 66 $ 1,928,765.00 rOTAL THIS MONTH LAST YEAR 66 S 636,333.00 cOTAL THIS YEAR 1986 - 1987 ( Jul v-Oct. 1986) 234 $ 5,466,249.00 cOTAL LAST YEAR 1985 - 1986(Julv-Oct. 1985) ??~ " ? ""A .,,,, TOTAL FEES FISCAL THIS MONTH THIS MONTH $ 18,160.67 THIS YEAR $ Sa.7s0.19 LAST YEAR $ 7,132.78 (July-Oct 86) . t%:~ tl~NTH TOTAL INSPECTIONS THIS MONT!' 245 THIS YEAR 905 LAST YEAR 181 NOTE: "This year" refers the total far for'th'e (Oct. 85t to so current iscal year. bd ,: - .. , , . Single family residential 587 Carol 845 E. Pebble Beach Dr. 968 Hi11view Drive 945 Penny Drive 1032 Be11view 333 Granite 582 Ashland St. 773 Oak 800 Elkader 540 IX>gwood 405 Wrights Creek Rd. 897 Beach Corrercial 1175 East Main 750 "A" St. OCTOBER 1986 NEW CONSTRUCTION Contractor Valuation Hal Munson Jerry Toney Greenewood Homes Daviscourt Construction Steve Snure Realty Construction Larry Denn Kelsey Bower Circle "B" Builders Greenewood Homes John Dundas Clark-Curtis Construction ~ 44,000 70,000 50,000 52,587 85,000 90,000 77 , 000 40,300 56,500 72,000 47,300 35,720 Contractor Valuation Clay Morrison Contractors Allan Sandler $ 123,800 129,445 0/ .' BUILDING ACTIVITY REPORT ( , DATE November 1986 PROJECT 4f OF VALUATION PERMITS I. Residential A. Single Family Residence 2 126,000.00 B. Remodel/Additions 4 30,000.00 C. Plumbing (Sewer line/4 sinks ) 3 3,450.00 D. Mechanical (Gas lines/furnaces) 6 4,380.00 II. Mobile Home 1 35,000.00 III. Multi-Family Residence A. Replace Porch 1 5,600.00 B. Demolition 1 --- IV. Ccmnercia1 A. Mechanical (Furnaces, gas pipe) 2 16,400.00 B. Remodel 3 4,450.00 C. Plumbing (Water service line) 1 '8,000.00 V. \'ioodstove Inspection (No valuation) 3 --- TOTAL ThIS ~lONTH 27 233,280.00 irOTAL THIS NONTH LAST YEAR (Nov. 1985) 42 301,300.00 trOTAL THIS YEAR 1986 - 1987 (July-Nov. 1986) 261 5,699,529.00 trOTAL LAST YEAR 1985 - 1986 (Julv-Nov. 1985) 266 2,870,616.00 TillS MONTH LAST YEAR 3,396.29 (Nov. '85) THIS MONTH LAST YEAR 128 (Nov. '85.) current f~scal year. TOTAL FEES THIS t-lONTH -1.,150.49 TOTAL I~SPECTIONS THIS !-'IOnl' 178 THIS YEAR 1083 NOTE: "This year" refers to the total so far for the Tll {g:~&R 61,901.28 (July-Nov. '86) bd 12/4/86 / I _,': t... Single Family Residential 781 Morton 446 Guthrie Conmercial NOVEMBER 1986 NEW CONSTRUCTION Contractor Valuation Dave Greene 78,000 48,000 Tom Cox Contractor Valuation --. . 'To the Mayor and City Council City of Ashland, OR 97520 The following is a condensed report of the activities of the Public Works Department for the month of October 1986. ENGINEERING: ~ Issued three street excavation permits. Issued two misc. construction permits. Field checked three minor land partition plats. Performed the following work on the 1986 Street Improvement Project: a) Located and marked driveways on Sheridan Street. b) Inspected work performed by contractor. c) Staked and computed grades for storm drain on Sheridan Street. d) Prepared progress payment No.1. e) Marked locations of driveways and weepholes on Otis & Elizabeth Sts. Performed the following'work on the Tolman Creek Meadows Subdivision: a) Field checked subdivision plat. b) Checked and reviewed subdivision plat. c) Inspected work done by contractor. d) Reviewed agreements and conditions. Performed the following work on the Misc. Concrete Construction Project: a) Acquired photographs of areas to be improved. Inspected subdivision improvement construction on Oak Knoll Meadows Sub. Phase II. Computed trench excavation on Otis Street. Updated sewer and water utility maps and tie sheets. Performed the following work on the Hosler Dam Modifications Project: a) Reviewed plans and specifications. b) Revised advertisement for bid. c) Distributed advertisement to newspapers. d) Distributed contract documents to builders' exchanges. Performed the following work related to Bridge Deck #8: a) Reviewed and checked shop drawings provided by contractor. b) Issued notice to proceed. Inspected area bridges under State inspection program and reported to Bridge Inspection Division. Applied for water right transfer on the former Jones-Bryant property. Researched deeds and easements pertaining to the properties off Granite Street near Lithia Park Village Sub. Responded to vision clearance complaints at the following locations: a) Grandview and Sunnyview. b) Church and Scenic. c) Wimer and N. Main. d) Tolman Creek and Greenmeadows. e) Scenic and Wimer. f) Harrison and Holly. Staked and computed grades for additional pipelines into the Ashland Creek settling basin. Prepared plan of proposed Marked parking lay-out on Revised plan and estimate walkway at the Airport. parking lot revisions at Fire Water Street. for future airplane tie-downs Station No.1. and pedestrian -....... . Public Works Monthly Reports ,Page 2 October 1986 (Continued) ENGINEERING DIVISION: Revised estimate of construction of street to serve the proposed Museum of Natural History. Surveyed and mapped location of existing water and irrigation lines over B&G Properties (future Oak Knoll Meadows Sub.)' Prepared estimate, map and report of proposed Susan Lane improvements. Drafted diagram of City wide key inventory. Prepared estimate, map and report for the proposed improvement of Wrights Creek Drive. Revised Tucker - Walnut Street petition and estimate. Set stakes and grades for sewer extension on Ohio Street. Prepared map showing County streets within the City limits. Prepared specifications and contract documents for repair of City Hall roof. Set monuments on runway centerline and on approach angles at Ashland Municipal Airport. Computed strength and flow requirements for proposed culvert at Hosler Dam. Surveyed and ran levels for grading of alley off Nursery Street. Inspected subdivision improvement construction on Park Estates Phase II. STREET DIVISION: Swept 626 miles of streets and collected 208 yards of debris. Responded to 44 utility location requests. Responded to 5 sign and vision clearance problems. Patched potholes and sunken services. Patched air line leak at Service Center. Patched alongside Ashland Flower Shop in alley. Graded numerous streets and several alleys. Removed and patched large area on N. Mountain Ave. For Water Division: patched services on C Street from 4th to 5th, Avery, Beach, Wimer and at Iowa and Garfield. For Fire Dept.: Removed and patched bad areas in parking area at Fire Station #1. Also saw cut section of sidewalk for replacement and saw cut and removed asphalt areas for future planters. Repaired or replaced several street signs and/or posts. Installed three "no parking anytime" signs on the north side of Auburn St. per Resolution No. 86-08. Removed three "car loading zone" signs, painted curb yellow, and installed a 45 foot "Commercial Vehicle Only" parking space (white curb and sign) in front of Lincoln School. Installed a 25-m.p.h. sign on the east side of Tolman Creek Road, north of Greenmeadows Way. Installed four "no parking: commercial loading 15 min." signs on Guanajuato Way. Removed three "no parking anytime" signs from the north side of Auburn St. Cleaned debris from catch basins. Flushed and/or rodded several storm drain systems. -.,-.' . . ?ublic Works Monthly Report Page Three October 1986 Repaired two ,storm drain leaks on Otis Street. Removed all known irrigation gates. Built up around basin at Morton and E. Main St. Repaired broken storm drain on Bellview above Siskiyou Blvd. Installed a 100 ft. french drain at the end of Ross Lane off Walker; south side along the fence. Painted the following areas white: Cross-walk and two arrows on Water St. at N. Main St.; Stop bars on Harrison, both sides of Iowa; curb for loading zone at the airport; several railroad crossing stop bars; and all bike lanes on Walker, E. Main and Hersey. Painted the following yellow: Curbs on corner of Sherman and Siskiyou (north side). Sand sealed over arrows on Provost Alley. Transported D-3 from Shop to Filter Plant for Water Division. Repaired washed out area at Park and Tamarack. Replaced trasher at the bus stop on C Street by the bridge and checked all trashers downtown. Hauled off 180 yards of debris from sweeper dump site. Planted 33 plants and replaced one tree at the airport. Planted five trees at the Service Center. Replaced one tree on Water Street and two trees on Hersey Street. Constructed a five ft. wide, 429 ft. long granite sidewalk on the west side of Pioneer St. by Shakespeare. Closed off Oak St. from Van Ness to Hersey St. from 8 AM to 4 PM on October 28th for S.P.R.R. Pulled weeds from planter areas at Water Street parking lots. Prepared Street #5 for ice and snow removal. Repaired driveway approach at 145 Almond. Placed 100 delineators and 60 barricades at 24 downtown locations for Halloween on October 31. FLEET MAINTENANCE DIVISION: Two mechanics completed work City equipment and vehicles. are as follows: on 60 repair orders for various types of The divisions and departments involved Street: 14 Police: 16 Senior Van: 1 Cemetery: Electric: Bldg.: 1 6 5 Warehouse: 1 Fire: 4 Water: 10 Shop: 2 The emergency generators at City Hall and the civic Center were fueled and manually tested weekly. WATER QUALITY DIVISION: Repaired seven leaks in customer service lines and three leaks in city water mains. Repaired two water service lines damaged by contractor, and relocated 3/4" water service. Installed twenty-two 3/4" water services and one 1" water service. Installed thirtten 3/4" water meters and one 1" water meter. Replaced ten 3/4" water meters and one 1" water meter. Repaired 24" transmission line below East Fork Dam. -_0 , , . . 'public Works Monthly Report 'Page Four October 1986 WATER QUALITY DIVISION: (Continued) Reset gates to Alsing Reservoir. Installed 280 feet of 24" squash pipe at the settling pond off of Ashland Creek near the Wastewater Treatment Plant. Repaired two 4" sanitary sewer service laterals. Installed one 4" sanitary lateral. Installed a manhole on sewer main at Otis and Elizabeth Streets. Responded to 55 requests for location of underground utilities. Hauled 238,000 gallons of sludge from Wastewater Treatment Plant to approved dump sites in the County. Rodded 23,621 feet of city sewer mains. Treated 94,423 million gallons of water at the Water Treatment Plant; and 54.84 million gallons of sewage at the Wastewater Treatment Plant. Works .,.".~,;..~;~~,..;,..". '''\I'' ~ ,J :1.. . V". ,-. () . " i. . # ,~'~ 1 . ...... - :: ':" : . . ..,.. O~fGO......... .... ".>" #Hcmoruudum December 4, 1986 rUb: Mayor & City Council Jlfrom: L.R. King, Fire Chief c......-'.K...".K:', ~ltbjcct: MONTHLY REPORT - NOVEMBER During November the Department alarms for the yea~ to date surpassed the total number of alarms for 1985--by 31. I estimate 900 alarms for 1986, an increase of nearly 13%. 58% to 60% of those alarms continue to be for emergency medical service. A firefighter entrance level exam was given ln November and an eligibility list established. Scott Hollingsworth, one of our current student firefighters was selected to fill the position on the short shift. Now ail shifts have 6 regular personnel. After testing an individual will be selected to fill the vacant student firefighter position. This will give us 2 students on each shift again to augment the regulars. Commercial fire safety inspections have begun this month after a complete examination of that program to identify every property needing inspection. Inspections have been reassigned to better di~tribute the workload. :'. ACTIVITIES FOR THE MONTH OF NOVEMBER, 1986 .' . . COMMUNITY SERVICE VOLUNTEER PROGRAM There were 39 active volunteers in November who contributed a total 632 hours of servi(;c. Volunteers assist in reas, including COMMUNI~ATrONS/RECORDS Communications personnel received 458 9-1-1 Emergency calls, there were 61 non-emergency calls received on 9-1-1 lines and 2,698 business calls. There were 7,685 radio log entries. Police cases initiated totaled 496, with 82 Fire/Rescue calls. MUNICIPAL COURT There were 864 cases filed in November, which include 357 traffic violations, 15 formal complaints and 492 parking citations. There were 1,010 cases closed, including 146 traffic violations, 8 formal complaints, 123 fines suspended. 28 dismissed, 1 transferred to District Court, 2 found not guilty, 1 person given a city work detail, 464 parking citations paid, 80 dismissed and 157 set aside, 265 cases appeared before the Violations Bureau and 44 cases appeared before the Court, There were 8 trials held ~nd 3 persons placed on probation. POLICE DEPARTMENT Several officers participated in the Ashland High School Career Day activities in November, a drug class was given at the Ashland Middle School and there were several tours of the Police Department by school groups, Neighboring law enforcement agencies have requested assistance from Ashland in several instances. Medford Police requested assistance in apprehending a felony theft suspect and after several hours of tracking the suspect was observed hoarding a RVTD bus, The bus was stopped in Talent where the suspect fled on foot and was later apprehended in a backyard in a mobile home park, A vehicle stolerl in AstlJHI1Cl was recovered in Bakersfield, California and a suspect arrested. On November 15th an Ashland man was reported missing. He was lust observed in Talent, was known to take day walks and was partially blind, At this time he has still not been located, There weree two major burglaries reported, a residence where a large amount of money and jewelry were taken and a local business where entry was made through a sky light. A suspect in the business burglary was apprehended in Yreka while committing another burglary. Our Detective Division was able to connect him with our burglary through positive identification of a fingerprint found at the scene, During the month of November the alarm at the Middle School was set off and responding officers interuped a burglary in progress, Officers have also discovered some car prowls in progress at the south end of town and investigating officers are presently pursuing leads. , . "Det~ctives investigated the death of a mentaily handicapped female. 'The investigation revealed that the deceased has died from injuries ~~uitajntt~(l in all a(;cj(I(~ntaJ l"al} the pri()r tluy. Investigators arrested and lodged an Idaho man on charges of Arson 1 after he set fire to a house on Califurnia Street. Detectives are continuing tlleir investigation of a burglary and assault where a female was stabbed after going to the aid of her daughter who had been awakened by in intruder in her room, Detective presented Academy. Randy Snow attended a five day course on Investigations by the Board on Police Standards and Training at the Police EXPLORERS Five new members have been added to our Police Explorer Post. Basic training has begun and the Post plans several functions for December. The kids had a Pizza Party and a tour of the Jackson County Jail. An estimated 50 hours were spent working with and training the Explorers. , . " , . MO~THLY REPORT FOR OCTOBER. 1986 POLICE DEPARTMENT Sgt. Van Blarr.om was injured while making an SA1F for several weeks. arrest and was off on Detectives Parlette and Snow attended a two day drug training seminar in Eugene. Officers Jensen and Walsh attended a two day class on drug investigation for the street officer in Grants Pass, The District Attorney's Office and Children's Services Division presented u tW{) hour training sessic}n on interviewing the sexually abused child, All officers viewed videos on use of force and on the sex offenders unit at the State Hospital. Lt. Clements attended a four hOUI' telecommunications training session on homicide investigation. ~resented by the FBI. Capt, Barnard attended a 2 day workshop on Stress Management arid u Labor Luws Conference spollsored by ttle Department of Justice. Labor Relations Section, Investigators recovered a $2,000 oriental, rug which was reported stolen in July, Also recovered was $11,000 in cash and an arrest was made, Working with the U, S, Postal Inspectors, a warrant was served and ,:hi1d pornographic material confiscated. Investigation of this case is being continued by the U. S, Post Office, Patrol divisiorl Parade which was assisted with the High School annual Homecoming held during the first week in October, There were 22 arrests of drinking driver. cars being broken into and criminal mischief town and a number of vehicles reported stolen. a series of incidents of in residential areas of The month ended with Halloween which kept us busy, With our limited number of police ()fficers virtually every sworn officer was on duty and those assigned downtown were kept very busy, With the help of the Oregon State Police we were able to keep damage to a minimum. A lot of input has been received from those who worked the event and severul good recommendations have been submitted for next year. COMMUNICATIONS/RECORDS Communications/Records 117 non-emergen~y Qll radio transmissions. Fire/Rescue dispatches, personnel received 514 Emergency 911 calls. calls. 2.896 business calls and logged 6.976 There were 630 police cases pulled and 91 Hill1owe(~n flight was our bUR.test afld everything went Graveyard shift got most of the work. receiving (:a11s. 162 business {~alls. 190 radio log entries. cases and dispatched the rescue unit 8 times, pretty smoothly. 109 Emergency 911 pulled 53 police All dispatchers have compieted the first phase of the competency evaluation and are ready to start on the second phase, , , . ;" COMMUNITY SERVICE VOLUNTEER During October there were 42 uctive volunteers who contributed u totu1 of 881 hours. The ureus of activity included Blood Pressure Clinic. Block Home Program, Court office. Communications, Computer Programming. CSV office, Dispatching. Hospital Gift Shop. Halloween Patrol. Health Clinic, Library, Loaves and Fishes, Mail Courier, Swedenburg House Museum, Public Schools. Shakespeare, Senior Program, Sc~ool Liaison and Vacation House Checks. MUNICIPAL COORT There were 1,2263 cases filed in Municipal Court, which included 464 traffic violations, 33 formal comp1uints, 766 parking citations, There were u totul of 866 cases closed, these included 206 truffic violations, 17 formal compluints, 158 fines suspended, 30 cuses dismissed. 1 cuse transferred to District Court, 1 found not guilty, 4 people placed on city work detail, 389 parking citations were paid and 60 were dismissed. Overtime parking citations issued in the downtown sur--charge area totaled 227 and are included in the above total. There were 339 cases before the before the Court, Eleven trIals on probation. Violations Bureau and 67 appeared were held and 8 people were placed , , DATE: 'TO: , . 'PROM:' SUBJECT: December 11, 1986 Brian L. Almquist, City Administrator Robert D. Nelson, Director of Finance MONTHLY FINANCIAL COMMENTARY--OCTOBER 31, 1986 ...-.... -.... , '~ " C .......-~I....' l.-/\ i We regret the tardiness of this commentary. 'Computer problems (now rectified), vacations, illnesses and other factors were the causes. , , Electric Utility The data submitted in our November 25 forecast, which will be on the December 16 Council agenda, is still valid. We look for a June 30, 1986 Electric Utility fund balance of approximately $1,000,000. \ , , ( ~ C" , ( current '\ C " General Fund , As indicated in an earlier commentary, some General Fund departments are ~ having more than normal difficulty staying within their budgets. Howe~e/, the revenue side is performing satisfactorily, and we should start 1987-88 with a carryover of about $211,000. _ ~, ,J Division are improving?-we an increase in inter- ~ commentary, and explained \, ( very encouraging, and \, July 1, 1988 or later. ( t Water Quality Total Water Division resources for the year will be about $1,619,000, compared with $1,632,000 budgeted, a difference of , less than 1%. In Sanitation, th~ comparable amounts ,are $991,000 and $919,000 respectively, a favorable variance of about 7.8%. Neither division should experience any fiscal problems during the year. Central Services Although expenditures trends in the Operations still anticipate that in 1987-88 there will be departmental charges, as indicated in the July in my memo dated September 10, 1986. Conversely, the Maintenance Division's results are no increase in equipment rentals is foreseen until Street Fund Total Street Fund resources should be very close to the $925,000 budgeted. There likely will be some savings in expenditures, particularly in the materials and services category. If so, this fund should begin next fiscal year with about $40,000, compared with $51,000 budgeted for July 1, 1986. ' Respectfully submitted, ,M Robert D. Nelson Director of Finance cc: Hon. Mayor & City Council Nan Franklin, City Recorder Tom Mack, Hospital CEO ~emnrandum December ll, 1986 Q 'mo: Honorable Mayor and City council ~ ~rOtn:~ Al Williams, Director of Electric Utilities ~~~ Electric Department Activities for November 1986 The following is a condensed report of the Electric Department activities for November 1986. The department installed l4 new underground services and 3 new overhead services. There were two temporary services installed and three were removed. , l We responded to 26 requests for location of underground power lines and repaired 10 street lights. Three power poles were installed and two were removed. Two new street lights were installed. Six transformers were installed for a total of 425 KVA and one was removed for a total of 50 KVA, adding 375 KVA to our system. We installed 390' of conduit and 4005' of wire this month. There were 324 delinquent account notices worked, and 40 delinquent accounts were disconnected. There were 11 new meters installed and two removed. We had 194 connect orders and l69 disconnect orders for a total of 363 orders. Employees attended monthly safety meeting. ) , . . CALL TO ORDER MINUTES TREES RW 30 AIRPORT USERS MEETING FAA GRANT HANGAR ELECTRICITY FUTURE LEASE ASHLAND HILLS ACCESS AIRPORT DAY 1987 ADJOURN MINUTES ASHLAND AIRPORT COMMISSION December 3, 1986 The Bill were Kenn meeting was called to order at l2,l3 P.M. by Chair Knowles. Others of the Commissioners in attendance Everett Elerath, Ken Jones, Bill Porter, Merle Mills, Conger, and Jerry Lausmann. Jerry Lausmann was in attendance at the November 5, meeting. The minutes will be amended to reflect The minutes were approved as amended. 1986 this. Staff reported that the tree location has been plotted and work continues on establishing the true height of each. The airport users meeting has been scheduled for January 29, 1987, at the City Council Chambers. Bill inserts will be delivered to Southern Oregon Skyways by December 26, 1986. Bill Knowles will arrange a program. it and next Staff reported that the FAA has advised Ashland that will receive a grant for paving the hangar taxiway installing a new beacon. Work will be undertaken summer. In answer to a question concerning the process of obtain- ing electricity in a rental hangar, Staff noted that the only City requirement is that a service must be under- ground. Other arrangements need to be made with Pacific Power and Light. Billing would be directly to the person whose name the service is in. Alternate arrangements might be made with the FBO for joint use of someone else's existing service. Bob Wadell is progressing on a proposed lease and have something for the Commission by next week. Knowles appointed Bill Porter, Ron Bartley and a lease review committee. should Chairman himself. as Preliminary design has been completed and the Division is preparing cost estimates and a sub-projects. Engineering division of Airport Day for next year will be discussed at next month's meeting. The meeting was adjourned at 12:58 P.M. .' .' // i ,I I ! ' 'Allen A. Works /, A /f' Alsing, Dir.