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Home My WebLink About1986-1202 Regular Meeting .,-- ---= IMPORT hIlT : ;~' .\ I~ .,' Anfj cAUzen trttending Counw meeu.ng6 may 6pean on anfj AA:em on me agenaa, W1.t::eM .{;t i.l, the 6u.bjed 06 a pubuc hea.Jri.ng wlUch ha6 been clOHd. 1.6 fjOU wWh :to. 6pea.k, pleM e tU.6 e Md a6.teJL fjOU have been JtecogrU.zed bfj .the Chabt, g.i.ve fjOWl name Md addJtU6. The Chabt lIJil.t .then aUow fjOU .to 6pea.k Md al60 in60Jtm you a6 .to .the amoun.t 06 time aUo.t.ted .to fjOU. The.time gJUlJ1.ted will be dependent.to 60me extent on .the na..tuJte 06 the .{;tem undeJt di6 CUMion, .the numbeJt 06 people who w.lW5')Je heMd, a.nd .the length 06 .the agenda... ~~ AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL December 2, 1986 I. PLEDGE OF ALLEGlf.NCE: 7:30 PoMo, Council Chambers ........-. II. ROLL CALL III. .~PROVAL OF MINUTES: Regul&r meeting of November 18, 1986 IV. PUBLIC HEARINGS: 10 Application for Community Development Block Grant for $90,000 to purchase land for 40 low-income housing units to be built by Rogue Valley Manoro 20 Application for Oregon Special Public Works Program Grant to purchase 1 acre of land for public parking lot for performing Arts centero V. COMMUNICATIONS, PETITIONS & REMONSTRANCES: 1. Liquor license requests: a. Gary Lee & Josephine Brendsen, dba Log Cabin Tavern, 41 N. Main Street, change of ownership. bo Alexander W. and Elizabeth M. Reid, dba Alex's Plaza Restaurant, 35 N. Main Streeto (New outlet) 2. Letter from Siskiyou Wheelmen Bicycle Club, requesting approval of street closure for Ashland Stage Race on September 7, 1987 VI. UNFINISHED BUSINESS: 1. Memo from Plamling Director regarding 'Vehiele carrying capacity of Clay 'Street, No of Hwy 66. 1. Discussion with David Powers, Golf Course Architect regarding costs of develop- ing addition to Oak Knoll Golf Course. 20 Award of bids for improvements at Hosler Dam. 3. Memo from Planning Commission concerning Code amendment pertaining to neon signs (set date for public hearing for December 16, 1986). 4. Request by Director of Public Works to submit grant application to State Historic Preservation office for archeological survey. {j ! I VII. NEW & MISCELLANEOUS BUSINESS: VIII. 'PUBLIC FORUM: Business from the audience not included on the agenda. IXo OTHER BUSINESS FROM COUNCIL ME~rnERS X. ADJOURNMENT Attachments.: 1. Minutes of Boards, Commissions & Committees '" .. ROLL CALL APPROVAL OF MINUTES RISK MANAGEMENT AWARD FROM LEAGUE OF OR CITIES PROCLAMATION FOR CIVIL AIR PATROL WEEK DEPARTMENT OF PUBLIC SAFETY DISSOLUTION CLAY ST. ANNEXATION PUBLIC HEARING MINUTES OF THE REGULAR ~ffiETING ASHLAND CITY COUNCIL November 18, 1986 i1ayor Medaris led the Pledge of Allegiance and called the meet- ing to order at 7:30 P.M. on the above date. Elerath, Reid, Bennett, Acklin, Laws and Arnold were present. Bennett moved to approve minutes of the regular meeting of November 4, 1986; Elerath seconded the motion which passed without opposition on voice vote. The Mayor noted that this is the third cunsecutive year the City has been given an award by the League of Oregon Cities during the yearly conference noting that in 1984 Ashland was given an award for Energy Conservation practices; in 1985 the City received an award for the Employee Health Program and announced that the Director of Finance Robert D. Nelson had this year received an award for his Risk HanageIDent Pro- gram. . Nelson received the award from the Mayor and noted that the program's success was born out of cooperation from staff and all departments of the City. The Mayor read a proclamation citing December 1, 1986 as the beginning of Civil Air Patrol Week in Ashland and introduced David Bowman liaison of the U.S.A.F. over all Civil Air Patrol activities in Oregon who said a few words about the program and introduced Mark Duvall and his staff. The Mayor movBd the resolution relating to Ballot i-ieasure No. .~ and the Department of Public Safetv up on the agenda because Counc.ilor Laws was committed "to attend anothe.c meeting and hac to leave~ The resolution was read and Bennett moved to adopt; Laws seconded the motion. Councilor Arnold noted that now thaI the issue haS been resolved, he would hope that both the Policf and Fire Department personnel would develop a new spirit of cooperation for the benefit of the City of Ashland. On roll call vote the motion passed unanimously. (Laws left the meetil at 7:45 PoMo) Ref. Resolution 86-44) Associate Planner Jannusch reviewed the construction::; plans of the p'roposed senior retirement complex noting the property is outside the City limits but within the urban growth boundary ai the applicant agrees to sign in favor of future improvements tf Clay Street. Jannusch showed a map depicting the Clay Creek drainage channel and saiJ that there would be no construction within fifty feet of either side of the creek and no flooding problem is anticipated. Jannusch said the applicant meets the density requirements and such a housing development is needed in the communityo Jannusch reviewed plans for landscaping and parking criteria as developed from information gathered from the Jackson County Public Works Department as to present traffic levels and statistics from the Transportation Research .......continued 11/18/86 ,J Regular oIlIeeting . CLAY STo PUBLIC HEARING ANNEXATION (Albertson) continued Ashland City Council 11/18/86 Board of National Research CounciL Jannusch reviewed the conditions imposed on the developer and noted letters of remonstrance. Jannusch said the Planning Commission is recom- Dlending approval for the annexation and adoption of the findinf on tH~ ~ro~osal~ The City Administrator asked that Council makeruprnd~n~s~nStaff Report, Site Plan, Minutes of the Plannin, Commission October 8, 1986 meeting, Report and recommendation of CPAC, memorandum from Fire Chief, Applicant's findings, Applicant's original application, legal notice aHd letters of opposition received from Dr. J. Wayne Cooper, Roy Scaife, Emery & Dorothy Davis, Loys & Shorty Taylor and the Earl Crake1 part of the record. Owner of Wingspread Mobile Park Hampton asked what effect the development would have on Clay Street dUC Jannusch reviewed the anticipat~d average "vehicle trips per da) and said that there would be 95 or 96 parking spa.::eso Jannuscr said that there will be a shutLle bus [or transportation forr the residents some of whom will not have their own vehicleso Jannusch said the applicant generated informatiun from other cities who have such a facility. Jannusch said Lhat the devel- oper would sign ill favor 0f future il1lprOvemenl:s of Clay Street and that a Local Improvement District could be set up with 51% of the property owners voting in favor. Al White, Wingspread, noted that there are two or three vehicles ~er family in the Mobile Home Park tRd sa~c;l_ thRt 95 or 96 spaceij caanot be adequ- ate for 122 units. eHEMpt6g n5t~aueh~~shgPfig~ s~~n water run- ning down the Mobile Park streets and the land p~oposeu for development lies th"cee or four feet lower in the flood plaino Consultant Gary Afseth Iloted he hau compared parking needs witr. other like projects saying that 1/2 parking space pel' unit is needed plus one space for allticpated 25 employees. A[seth addeJ that most people in senior re.ticement facilities are in the seventies and eighties aud don't use vehicleso Steve Ray, 475 Fvrdyce asked about plans for visitor- parking and was told by Afseth there are only five or so times a year this may be a problem. Ray noted that other facilities could park out on a street which is not possible on Clay Street. Ron Kelso 220 Patrick Lane asked if the County has any say in the mainter ance problems of their streets we annex around. Alsing said ht didn't think it would make any difference. Kelso invited Council members to drive up to Ashland Mine Road to see an example of what happens to a County road when annexations con- tinue to be approved. Kelso asked that Council consider impact of street accessing development before approving developments. Kelso added that he has nothing against the plan being present' just the street problems created. Vie Abatino ~xpressed conceri -for a water shortage created by the development and wondered if people living close to the project will have higher taxes. The Mayor said he didn't think there would be a water problem. nor would there be ryigher taxes because of the development. ~eid asked that prov1s1ons be made fo~ pedestrians saying that those seniors who don't drive like to walk. Ross Johnston, 301 Clay: said there are no shoulders on Clay and no room for people to w o.oooocontinued 11/18/86 Po .. Regular Meeting . Ashland City Council 11/18/86 1 CLAY ST. ANNEXATION cont. Johns-ton said that people won't want to just wdlk on the propert of the facility or depend on a van or shuttle bus but will want to get out and do thingso Roy Scaife, 295 E. Clay Street said he p,oesll't think sewers are adequate because of odor. Chet Squil ~EOt~vor of the senior retirement facility saying there is no such place in Ashland and will be a welcome addition for senior, in the City. Wanda Stacy, 1840 East Main asked how far the pro- ject is from Nonnal and Jannusch showed her it is 800 ft. from Normal Avenue. At this point the public hearing was closed. Elerath noted that Gentry's property development proposeu in th, flood plain was denied and one now is being approved. Jannusch showed Elerath where the units will be and noted the reservatior, of 50 fto on each side of the creek. Elerath suggested that Council bend its policy in order to take care of Clay Street iruF rovements. Arnold asked Jannusch if Chief King's recommendatiuI. were included in the conditions and Jannusch said that was the Planning Commissions intent. Arnold asked Afseth how he propose handling the excess vehicles on the special occasions and Afsetl. said the street could be made wider to accommodate parking and allow for emergency vehicles to pass. Acklin said she is in favor of the development and Council has ability to require certain parking and noted she can't answer whether Clay Street can handle the extra traffic and also said that she doesn't know about a new policy as discussed to improve streets. Acklin saici she would want these questions addressed before approving the projecto Reid expressed approval for project but concern about the Clay Street/Hwy 66 intersection and wondered how long it wil take to get a traffic light for that location. Alsing said at present he kllows of no plan for a traffic light in that area. Arnold said he would like project approved with Chief King's recommendation and that Seco 16 can be calculated whell we get to that and Arnold moved to approve with additiun of King's recom- mendation as a condition and also that no parking be allowed on either side in development and that findings of Flanning Commiss ion be adopted; Bennett seconded the motion. Reid said that Afseth said the street could be widened to allow parking. Arnol said that point needn't be considered at this time and can come back with parking plan. Elerath said he would not vote in favor until the Clay Street problem is addressed. On roll call, Reid, Bennett, Acklin and Laws voted in favor. Elerath opposed and th motion carried. COMMUNITY DEV. BLOCK GRANT APPLICATION FOR FORENSICS LAB IMPo ON E. MAIN STREET The City Administrator noted that application is being made for $79,640 from lottery funds and noted the Forensics Lab will create jobs for local people. Jannusch reviewed the off-site improvement plans for East Main Street into the Forensics Lab site. The public hearing was opened and there was no comment. Arnold moved to authorize }lliyor and Recorder to sign application Acklin seconded the motion which passed unanimously on roll call 11/18/86 P. 3 ~larMeeting - , <. RVCOG WATER QUALITY REPORT/BEAR CREEK OAK KNOLL GOLF COURSE WASTEWATER TREATMENT PLANT ENERGY ANALYSIS O.S.F.Ao' BANNER INS To LIQUOR LICENSE APPS. Gamekeeper Inn Suzanne's Fine Dining Cabaret Theatre SUSAN LANE Ull'ROVE}ffiNTS PUBLIC FORml AShland City Council 11/18/86 Water Quality Coordinator Eric Dittmer introduCEd and thanked Patricia Carnahan for data collected on a routine basis to keep the monitoring current and shOwed slides of the different tribu- taries where fecal coliform and suspended sediment data indicate some improvement in the quality of water in Bear Creek. Dittmer noted that the water it> still unhealthful for water contact acti ties such as swimming but that the creek is fishable and the catch is fit for consumption. Dittmer handed out a detailed ref art of his activities as Coordinator and thanked Council for tht: support of his efforts. Bennett thanked Dittmer publicly for t support on the Council of Governments. Postponed Elerath submitted a report relative to the study to save energy at the Sewer Treatment Plant and brought up points for discussic regarding the accuracy of saving by using a cost of 5C/KWH when according to Elerath the figure is hypothetical. Alsing explair' that he is concerned with the costs according to his budget as set by the City Council/Budget Committee. A short discussion ensued and in order to collect more data, Arnold moved to delay for figures to be brought back; Reid second"d the motion which passed unanimously on voice vote. Postponed With approval of the application by the Police Department, Arnol moved to approve the liquor license application of the Gamekeepe Inn; Acklin seconded the motion which passed without opposition on voice vote. Having received a recommendation for approval from the Police Department, Acklin moved to approve the liquor license applicati for Suzanne's Fine Dining; Arnold seconded the motion which passed unanimously on voice voteo With recommended approval of the Police Department, Arnold moved to approve the liquor license application of Cabaret Theatre; Reid seconded the motion which passed unanimously on voice vote. A memorandum concerning r€corr~ended improvement supported by owners representing 81.9% of the total front footage was read and the City Administrator Hated that a resolution calling for 8 public hearing is later on the agendao The item was 'moved up an the resolution calling for a public hearing on January 6, 1987 was read and Acklin moved for adoption; Reid seconded the motion which passed unanimously on roll call vote, (Ref. Res. 86-42) ROll Kelso, 220 Patrick Lane, asked about any restrictions the Ci may have on the use of banners across E. Main Street and the Cit: Administrator explained the policy calls for Ashland based, non- profit organizations with a fee payable in the amount of $125. 11/18/86 P. 4 Regular l'Ieeting ~ PUBLIC FORUM conto ORDINANCES, RESOLUTIONS AND CONTRACTS "e" St. Parking Tucker St. Imp. Trans. of Approp. Ashland 'City 'Council 11/18/86P, Kelso continued on the subject brought up in the Clay Street Annexation relative to annexing property which is served by a County and/or substandard road and asked that Council consider not allowing for annexation in these instances. Kelso said tha; an example of such a condition exists on Ashland Mille Road whicl is partially County and invited Council to visit the area and to check on the condition of the street created because of an increase in traffic caused by atmexations which should never ha\ been approved based on this fact. Alsing said that under the circuillstanct>s in the past there has bet>n no avenue to get signal ures for improvements of the road but suggested that it may be possible by using the 2/3 remonstrance formula which says that if 2/3 don't remonstrate the City could put a local improvement district togethero The discussion went on as to how the County may participate in improvements,by contributing monies for the work to be done and theil the City takes over the future mainten- ance of the streeto Arlene Bucich, 501 Morton Street, asked appruval of her liquor license application due to misinformation she reLeived which delayed her item getting on the agenda. Acklin moved to place Oil agenda; Reid seconded the motion which passed unanimously on voice vote. Arnold moved to approve; Reid seconded the motion which passed unanimously on voice voteo The owner of Michael's Fine Hamburgers asked for approval of a liquor license contingent upon Police Department approval'to help conclude his business transaction on the. business and Acklin moved to place on the agenda; Bennett secondt>d the motior which passed unanimously on voice vote. Acklin moved to approv< contingent upon Police Department recommendation for approval; Reid Seconded the motion which passed unanimously on voice vote. Second reading by title only was given an ordinance with respect to parking limitations on "c" Street and Arnold moved to adopt; Acklin seconded the motion which passed unanimously on roll call voteo (Ref, Ord. 2408) Second reading by title only was given an ordinance ordering the improvement of Tucker Street from Thornton to Walnut, and Walnut from Tucker to grant and Acklin moved to adopt; Arnold seconded the motion which passed unanimously on roll call vote. (Ref. Ord. 2409) A Resolution transferring appropriations within funds was read and Reid moved to adopt; Elerath seconded the motion which passe unanimously on roll call vote. (Rt>s. 86-43) 11/18/86 P. 5 Regular' Meeting . ORDINANCES, RESOLUTIONS . & CONTRACTS continued Auburn St. Parking Transient Occupancy Tax Agreement/Purchase of land-reservoir & hill- top park site Canvass of Votes OTHER BUSINESS ADJOURNMENT 'Ashlarid 'Ci ty' Council' '11/18/86 A resolution prohibiting parking on the Suutherly side of Auburn Street and repe&liilg Resolution 86-08 was read and Bennett moved to adopt; Reid seconded the motion which passed unanimously on roll call vote. (Ref. Res. 86-46) A resolution calling a special election for 3/31/87 regarding a proposed increase in Transient Occupancy Tax was read and Arnold moved to approve; Reid seconded. It was noted that a precinct was left out of the tally and the City Attorney sail he would bring back an alllended resolution. On roll call the motion to adopt passed unanimously. (Ref. Res. 86-47) The City Administrator reviewed the three-way agreement to acquire a reservoir site in the northwest section of Ashland and a part of which will serve as a hilltop park site called for in the Comprehensive Plan and Reid moved to authorize signatures of Mayor and Recorder; Elerath seconded the motion which passed unanimously on roll call vote. A resolution declaring the canvass of the vote at the General Election held on November 4, 1986 and a proclamation to that effect was read and Acklin moved to adopt and authorize the Mayor and Recorder to sign; Bennett seconded the motion which passed unanimously on roll call vote. (Ref. Res. 86-45) Elerath noted that he had gone to a "Selling Your Town" meetin~ at the League conference and noted that Ashland was brought up as being successful in this. Reid noted that precincts were missing in the Transient Occupar Tax resolution and the City Attorney agreed with the missing information and said he would check on the matter and make necessary amendments. The City Administrator noted that the County had agreed to pay half of the cost of acquiring property in the Greenway and said that the City's share could be picked up with a savini on Chip Sealingo Reid moved to put on agenda; Arnold seconded the motion which passed unanimously on voice vote. Ried moved to approve funding to purchase the property; Acklin seconded tt motion which passed unanimously on voice vote. The City Administrator noted that December 19 & 20 has teen set for the Goals Setting session and noted the meeting will convene at 2:00 P.M. on the 19th. Almquist handed out program and asked that information be filled out and returned by December 9, 1986. The City Administrator noted the permit to sluice the reservoi had been ,received from the State Lands Board and was very :;t;'Cl?tJ;~c ti,V~ ~ The Mayor reminded Council of the Golf Course Committee on Thursday the 20th at 3:30 P.M. The meeting adjourned at 10:30 P.M. Nan E. Franklin City Recorder L. Gordon Medaris Mayor . . PUBLIC HEARING NOTICE NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING ON THE FOLLOWING ITEMS WILL BE HELD BEFORE THE ASHLAND CITY COUNCIL ON December 2, 1986 AT 7:30 P.M. AT THE ASHLAND CIVIC CENTER, 1175 EAST MAIN STREET, ASHLAND, OREGON. AT SUCH PUBLIC HEARING, ANY PERSON IS ENTITLED TO BE HEARD. An application for a Community Development Block Grant for approximately $90,000 to purchase land for 40 low income housing units to be built by Rogue valley Manor. An application for the Oregon Special Public Works Program to purchase approximately one acre of land and build a public parking lot to accomodate the conversion of the Ashland Armory to the Ashland performing Arts Center. By order of the Ashland Planning Director /7 /) , , (."'- .-- (John Freg Publish November 26 and 28, 1986. . ~ em or a ttdum NOV 18 REC'D November 14, 1986 'IDo: Mayor and City Council Jtf rom: Vic Lively, Chief of Police ~ ~uhjed: Liquor License Application An application has been received from Gary Lee and Josephine Brendsen dba: Log Cabin for a change of ownership. The background investigation has been completed on the applicants and approval of this license is recommended. VL:mm .. APPLICATION STATE OF OREGON OREGON LIQUOR CONTROL COMMISSION Return To . GENERAL INFORMATION ThiS application form costs $5.00 A non-refundable processing fee is assessed when you submit this completed form to the Commission (except for Druggist and Health Care Facility Licenses). The filing of this application does not commit the Commission to the granting of the license for which you are applying nor does it permit you to operate the business named below. No. 14145 (THIS SPACE IS FOR OLee OFFICE USE) Application is being ma~t]f.jfiOf~CE1VE ~ DISPENSER, CLASStro:: CO LJ DISPENSER, CLASS B A 10l1a ivilege o DISPE ER. CLASS C 0 ange Location o PA GE STORE NOV L ~nge Ownership o STAURANT Change of Privilege RETAIL MALT BEVERAGE 0 Greater Privilege o SEASONAL OISPE~SE D-fmlIOffsser Privilege o WHOLESALE MALT 0 New Outlet BEVERAGE & WINE 0 Other J o W'NERY . 10 1 k P5V OTHER ~ YJ /.poc- (111IS SPACE IS FOA CITY OR COUNTY USE) NOTICE TO CITIES AND COUNTIES: Do not consider this applica- tion unless it has been stamped and signed at the loft byanOLCC representative. THE CITY COUNCil, COUNTY COMMISSION, OR COUNTY COURT OF (Name 01 City or County) RECOMMENDS THAT THIS LICENSE BE: GRANTED DENIED DATE BY l$i\lMlu,e) TITLE UTION: If your operation of this business depends on your receiving a liquor license, OLCC cautions you not to purchase, remodel, or start construction until your license is granted. Name of Corporation, Partnership, or Individual Applicants: :~'<;<Tk;,,,, Gi'"'<"'.~~A<"".l-1. 1) ~4 L. B.re.rt.c\E-V\. 3)'~~ 2) 4) . ' (EACH PEASON LISTED ASOVE MUST FILE AN INDIVIDUAL HISTOAY ....ND A FINANCIAL STATEMENT) Ln{). C.t.:r..bin.. . Sl -'-n1f: 4. Premises address 4 I ....1 M n. \oY'\. A<;ill 10: krl ,To..c..k:snn (Number. St'eet. Au,aIAoul.) (CIty) (CounW) 5. Business mailing address ~4 7 12,..:t-V€H WOO6 Asl, \a n.J IP.O. 8"',Numl)el,$lr_. Aural Aoula) (City) Year 198& 51 2. PresentTradeName 3 NewTradeName Year filed witl! Corporation Commission.' '7JS2,i)_ (Z,pl 'n'i''Ul (Zlpl {')r (Slalal 01', (Slatel 6. Was premises previously licensed by OlCC? YesA No_ 7. Ify.es,towhom: J':tL 1C-"'.,"r-e.Ui , Jo.ck (;o...v;,l;c." 8 Willyouhaveamanager: Yes_ NoZ- Name Type of license: RMB (Manager must fill out Inclividual History) 9 Will anyone else not signing this application share in the ownership or receive a percentage of profits or bonus from the business? Yes_ No-X- 10. What is the local governing body where your premises is located? ;1. OlCC representative making investigation may contacl: (~j '''77NEN''-'OOO A:>iIU>NY of..- (Ad;ress) , Ci',! ,,~ (4Hl..AAJV ~ (Name of City or Counly) /..... O-eE tiDal (Name) 43:1-- ....'i~'/ (Tel. No. home, busineos, ma.sage) ::;AUTION: The Admjnistrator of the Oregon liquor Control Commission must be notified if you are contactad by anybody offering to influence the Commission on your behalf. Applicant(s) Signature (In case o/corporation, duly authorized oUice, the,eof) DATE Nn\/ : p~ J;:J::; 3) I ~ 8irl 4) 51 .>rlglnal- .ocalGovamm.nl 61 :orm84~~ (8-82) ..-IIfI' - 1.-. ...-. II II 11111 B,II"'II'I ,=' I '<'" .. 111111111 II... - II1II 11M ' ..I...', II II , 1'11111 - III' _III .. 111_ ..' II it.' II- " 11'- I ~II. I .. I",,~ III II I...,. n'.., 1Il~ ' .' III' .' .. 1-.' 11.'11 I 'I IIiP r I .-..- II II II1II ..--1 .. .' -- -.. liT IIlII ". WI - I ,Ill,:, IrA"~ . .. II ,.'11..11 .. _l.1li.111111 , , II IIlI .11 .. II1II III .. . __1-.'." -, .-:'11=11'11" ...-.-: - -. 11._ - l1li iii 'III .- ___ --" II ,,: II II -, 111'..1:'.." J,' .,11 .- .. . II .... III I . . '... II IIlII1il1 1.1..- -< .. ,......., II ........' - -- -- , ijf 0: JllIemorandum November 14. 1986 Muyu!' and City Coutlc:il JIf rom: Vie L_lvely, :: h j e r <] r i' 01 j "e J; ~ubjed: liquor Li~erlse Apvli~atio!: A:: a ~.) p.1 1 {; a l j 0:1 Brendsen dua: ':. ~; (~ bar:xg;rouild appr'u\'alof and Vi.: ::l!:"! ',"J.-r;'..1 ,nreD .. 1:3 1\1. ' ~ a s ~ e e:1 r f! eel v ~~ Ii : l' 0 m Gar V I. f-~ e a 11 U J () S e ~ h _1 u e Log Cabin fur a change of ownership. ;:~vesLig-at_ion th is 1 ir:ense has beerl ~(lmp]eted is rer:ornmended. 0;1 the app.11cunts . APpLIcATION STATE OF OREGON OREGON LIOUOR CONTROL COMMISSION fl~lurn To: .' GENERAL INFORMATION T~,i5 a.ppliC<l:ion I~'m CoSIS 55 O~, A flO:l-f()tun,j;jbl" pl<Jce5~i"!J fce is flS5(~55(>d when yOll !Jubmtllhis comrlllllJd form 10 the CommisSion ('3~CCpl lor Drugg;s! ,md HtJ<1lth COIm F'Ir.II'I~' Licun<;('~;), The IolinU of Ini:; application docs nOI cnmmillhe Commis"ion to !h.:! (lr<lnting of t ne licen<;,; !'-" wi HLll yo" ;Jf() apl' rY"'~J "i" d<)('~; ,t :"" mil YOIJ to Opl!' <11\1 thO hllsinc:.:; nnrn()(~ I III low. ""~~~~~"~~.",""~~_~,_~._._~~_._~"__...l!2:.._141-~~~~._ (T11I5 SPACI! IS FOR CITY OR COUNTY USEj nHIS SPACE 15 fOR OLee OFFICE US!.) :-,::Pllcal,on is being m;jdlJ:li.tJO:I,RfCEI~JQ '-_~ DISP;::NSE,l. ClAS,,:'1U:: CDNtitJf'tCj\~ws.Pfb' ~ DISPEI.SER, CLASS 0 U Aa)'!IOno.l ~/;vilega ~ DISPEfjSER. CLASS C 0 CllanCl'" localion ~d ~;;;;:GE STORI tiC',,! [~l~:~f1fIn<l') Owner<;l\ip ~:;AL''lA":I C_ ....c'1\~!f\~l! 01 PfOv,legc ......... RETAil ,",~lT llEv:nAGE [J Gr"atcr P"v,l'lgc :J SEASONAL DIS"EI.Y€~SE llT.1$JilNss,-,r Pliv,leg') CJ WtiOl~S_."'LE t.l"'LT ~] :Ie", l)"t1al BEV!::RAGE E; WINE _ Q Oll"~r ;:S CJ WINERY '4 l " -.'..;) [) "'-' r.M!: OT;-IEM~~____ v.~oCL.J~J~'!} i..LL ~ / ~ '~{:Xv-ro /i~ /3CJ0 0'( -.- - "<.f-Le~~<..:. _ _ ~~-" . - ~ - - - -- UTIOt> I' yo", ope,a ,on 0' :tll'. tlUSI"OSS depentlsonyo Jr rectI...,ng n IIquo, h;ensc OLee cauhonsyou not 10 purchllSC remodel 0' _ st.l'~ cons:,...~',on ...r,ld your !leans" '5 'J~anled NOTICE TO CITIES AND (~OUNTlES: Do nnl con::;itJer this applicIl- tion unless it has been sli1fl1P~(J and si~l1l!d al the lall byan OLeC ,cp'esontllli',o. THE CITY COUNCil, COUNTY COMMISSION. OR COUNTY COUlllOF --.- ,N"n.. 0' c,'~ '" Crn'''I;)~.-~ RE:COMMEr,JQSTHAT-rHISLICENSEllE. GIlAtHEO~_ OENIED__ l:"';' ."u,~) I Nam... or Cc'por;lI,c>n, Pa'1.nc'ship. Qr ImJ;yic1u:l1 Appltc.1nls: 1) -.G~1' l__.L..j2:,I,<,..,-,k~_ 21 ~\.;_"",,-r'(' '-;~~_e~:l"'-L.C:.\;- ,'--- 3) c~=-'=-r'''-------'-'----'-'- ," ---,~-------- Sj ~~_.~_~_.__~~fi) ___________~~~_ !CAC" "EH~.r:" U~lfO M1QvE "';I';r '-'~E: ...~'l'IlJ'V'Ol:!\l_ '''''HIIl'{ ".1' A . INA,'lCIAl :>lAllMtf"ll ~''l~c~hi,,"____---_.. ~____,_tt1!..tt:__.____________._______ Y01'lrfill!d__ ,""tI, r;.""",""on (:'>rnm,,,,,,,-,,,r' 4 P,o.."ws ,Hj<Jrrl~S .!1 L_tJ._ h':\(1.t.,2,__&.-t_1._t(Uv:L__..I.;!".(,h;sc...l____o.r.___~2.752D__ 'N......::... 5"."'1 ""'d' ''''''<'1 IC"~I (I;..''''.i r:;",Ic'1 Il'~1 5, 8U5,ness m"il'~G add<ess_3~J__&~/Eil!,~c.<1__L..;... ..;.l.JJ_u-.~-L__ Of:.t...._____'3J.:i2!.~ (PO 3d' N,,"'''"' S"~e'. ;,.."" !,,'~t". (C"y) (5'."", lZ,~) Was promtses previously Itcense(J hI' Ol.Ce? Y,'s;i_ No_ Y~M _t5'k~~_ II yes. 10 ",-hom <I:_~n:.~;:I-J_=_~.Jli_l_:k..'-.L~;..G~~.I.~.fll~:~____,_ oypc 01IiC()~lse;~~~_B~_____ W,II you .'la-iC a mi1l1,",-']"', 't;:a t,lQ _;:~_ Nam<.! ------------:-,;,;;;:~i.i."~;;;-;-;I.v"IU"I~~~.--~ 2 PrllsenllradeN"mf' r..;"-,,'-I'''deN:lm,, 9 W,II anyone c:,." '01 S'9'lin?, 1'l'S '-';lP1'caliun share in rl1" ownc,~;l1ip 0/ m,~ciYQ " pC'CGn\.1\Je or p,ofilS or bonus fro", the blJ~,n,-,;s? YE:S___ Nl)_.~',_ 10 Vl'r3Iisl~e!oca:9r)Ye,ningoodywh"I"YOuo p,,,,,,iscsis IOC:lted?___CI \../......!!( ^~HLfl..^L~___ -z HN-;;"01 C"y0' Countyl O~C,::; re, preser:ta:i,!) rnrj~.In(] ,nvest'g:l1,')n 'n;1'iCor,lacl._.&::r1L~.:..L~~~_d.j)Q(__.____~_____ - A r - ~J_~_7__~:!~L';''! ~I.,.~.p_o -,:~~J.':;-;'I. ,~ Ik,'~ ~..g-, ,.Q(.-:.. ..--. -.----y:3L::...~~-f-~':,-1~1 :~I:.;;;;:_l;~;,::;;;;::~;;;"<:;;;;J-~----- ~AUTION. Th'.l A(Ir:",,-slr.1tor <:ir tr.(! Or~gon Liquo' Co"I".,1 Commission rl1u~1 t.le l1{)ti!il~c1 il yOil a,e c(JrlI<Jet<:d by anybody oHe,in\Jlo 1n11""n,~'.! tI'l' Comml~~'O'\ ,;;" your bchilll '\;'11''':''''1(5) $.Q"'H"''' ,:.. ','.... "I ,","I'";''':.:''' rllJ, ~ L. P ,,,. .t, '.J '-,'~, "., 1'10.,..,., ~ L DA Tf, -.-J:::.to_v._,_-Lj-~j__01(.!.-.-_~__ II A,..\.(l.L:.._:;-2 1,_ '-3.1,::.-.'"'::,'Jd'._n_:..,__________~______ -1 11..- ,"} J 3, -}<'"7t~~:.~/,C?"f'2_:=~:~~-==_~:==~== '~J _ __________ '>i _____._____+____________________ ltI\l'"~' - -""00' Go.."'m.~t 6) ~.", 8-'~s,.osJ _ -,.~;, VlIEELMEN l\Bl11a1t~ g,tagr i!\arr ~ S'ISI\IYOU November 18, 1986 Dear Me. AlmquLt and Council Members; Planning is now well under way for the 1987 Ashland Stage Race. If you had the chance to attend the 1986 race, or saw the many news accounts regarding it, I'm sure you would agree tha t the race wa s a tremendous s ucces s. Approximately 200 USCF racer~ took part in the two day event, coming from as far away as, New Jersey and New York. len Western states were represented by some of the finest competi- tive cyclists in the country. In addition, there were over 100 local riders entered in the novice events. Most riders agreed, it was the best organized race in the North- west and destined to become one of the best in the country. In 1987, the United States Cycling Federeation (USCF) has sheduled our race for September 5,6, and 7, Labor Day Weekend. It is a prestigious honor to be given that most sought after weekend on the national racing calendar. The race has been expanded to three days this year, and we expect many Olympic and International caliber riders to attend. The highlight of the 1986 race was the "Shakespeare Criterium~' held on the final day in Lithia Park. The course proved to be both challenging to the riders and vis- ually spectacular to the estimated 1,000 spectators lining the course. Many residents along, Granite Street set up lawn chairs and enjoyed the race from their homes. Traffic control wa s very effiCiently run by the local Explorer Post. Our requirements for the 1987 -race are similar. The date will be Monday, Septem- ber 7 (Labor Day). We will need to close the course to vehicular traffic from 6AM to approximately 1:30 PM. All other logistical arrangements will be exactly the same as 1986. The race is insured with a $ 1,000,000.00 liability policy provided by the USCF. As in '86, the city of Ashland will be listed as co-insured directly on the certificate of insurance. In closing, I feel that the Ashland Stage Race is unique, national-caliber athletic event that is an asset to our community. Following the 1986 event, it became one of the most talked about races:tif the year. The race recieved a total of 24 newspa.rer article sand 22 minute s of television a ir time. That kind of publicity for a first-year event is an accurate documentation of the caliber and quality of the race. I will be happy to attend a council meeting to answer any questions regarding the proposed temporary road closure, or any other concerns you may have regarding the race. Thank you for ,:::onsidering this request, and I hope to hear from you in the near future. ~~::e1Ja~_ ~tna Bandy - ~ Race Director PS I may be reached at Siskiyou Cyclery, 1729 Siskiyou Blvd, 482-1997. ~~ND 5f\~ <...<cwO. ~~N... ~~ PM " ..... "'- --:'-' '.... ..,. ,.;"\ . ", \ \' \\ ,,, , ') ~ rJl M:'~f{.) (O1'\~ wAy 7.11~S: ,J w\:,f' \, ~ Z 0> c }: Z ~ / ~~> (uoJ,f', 134, ,/ ri'<J r~"S ~,-\"'\~" , , , , .- ~emorandum November 26, 1986 - (. . Brian L. Almquist, City Administrator ~om: John Fregonese, Al Alsing ~. :tbjtd: Traffic Capacity of Clay Street At the last Council meeting a question was raised concerning the traffic capacity of Clay Street, between E. Main and Highway 66, in its present condition. Present width, surface type, side clearance and sight distance were entered into the formula provided in the "Transportation and Traffic Engineering Handbook" indicating that the Daily Service Volume is presently 2,222. It appears that the street can handle the traffic added by the proposed development. Attachment/ . Highway Capacity ForMula froM "Transportation & Traffic EngineerIng Handbook" Page 333 .' Service VoluMe z (M5V)(W)(T) Vi,SU i.,1 Where 400 (table 8.10) 0.6 (table 8.11) 1. MaxiMun Service Volu~e AjustMent for narrow lanes AjustMent for Trucks & buse :\;3r'-I 'Jo1= 240 vehIcles per hour 10.801. vehIcles In the peak hour (Trafflc Research Board) (Report 187) Daily ~erVlC~ VoluMe ., ';!?') ........-... ~ ~emorandum November 24, 1986 ., . ~o: Brian L. Almquist, City Administrator } ~rorn:a Allen A. Alsing, Director of Public Works ~~~ Request to Award Bid for Hosler Dam Improvements On November 19, 1986, the City opened bids for improvements to Hosler Dam. Bids were received from six companies with the low bid of $362,243 being submitted by Donald W. Thompson of North Bend, Oregon. In order to stay on schedule, it is necessary that the contract be awarded at the December 2, 1986, Council meeting. We find that Mr. Thompson meets all of the bidding requirements and recommend that the Mayor and City Recorder be authorized to sign the contract for the City of Ashland. Attachments/ .' . CITY OF ASHLAND HOSLER DAM PROJECT OUTLET MODIFICATIONS EVALUATION OF BIDS CONTENTS 1. INTRODUCTION 2. BID SUMMARY 3. RESPONSIVENESS 4. QUALIFICATIONS OF BIDDERS 5. RECOMMENDATION EXHIBITS A. SUMMARY OF BIDS B. RESPONSIVENESS CHECK LIST -1- ~ 1. INTRODUCTION Bids for Contract No. HD-5126-02, Hosler Dam Outlet Modifica- tions were opened in the City Council Chambers, Ashland, Oregon, at 2:00 P.M. on Wednesday, November 19, 1986. All bids were hand-delivered to the meeting place. Bids were received from six bidders which included: o Stach Construction Co., Inc. Grants Pass, Oregon o Baker Construction Company Ashland, Oregon oDonald W. Thompson, Inc. North Bend, Oregon o Ohbayashi Corporation South San Francisco, California o P.C. Power Contractors Bellevue, Washington o Hamilton Construction Company (Oregon) Springfield, Oregon City of Ashland Engineering and Morrison-Knudsen Engineers, Inc. have evaluated each bid on the following bases: o Total bid price o Responsiveness of bid to requirements of the bid documents o Experience of bidders in performing work of similar type and magnitude 2. BID SUMMARY The bid summary is presented in Exhibit A. -2- 3. RESPONSIVENESS Each bid was reviewed to determine its responsiveness to the requirements of the Bid Documents, in particular, the specific requirements for the preparation of the bid, as specified in Article 5 of the Instructions to Bidders. A bid check list is presented in Exhibit B. The results of the responsiveness review are summarized as follows: o Donald W. Thompson, Inc. did not include a financial statement with its bid. Mr. Thompson was contacted by telephone and stated that his company's policy was to not issue financial statements and this has been acceptable on previous public works jobs. Our investigation revealed that' the current Oregon State "Contractor's Prequalification Application; Equipment and Experience Questionnaire" does not require a financial statement. ORS 279.037 requires that a prospective bidder have financial ability to perform the contract, but adds that if the person is capable of acquiring a surety bond in the amount and type required, this is presumptive evidence of financial ability... Telephone' contacts to two of the bidder's referenced public works clients confirmed he has handled contracts for them in excess of the size of the Hosler Modification. o Stach Construction Company, Inc. submitted a responsive bid and did not take exception to the Bid Documents. o Baker Construction, Inc. did not submit a financial state- ment but said one will be available after Nov. 30, 1986. o All Other Bidders submitted responsive bids and did not take exception to the Bid Documents. 4. QUALIFICATIONS OF BIDDERS With the exception of Baker Construction, Inc. (3rd lowest), and P.C. Power Contractors (4th lowest), all the bids were from companies showing experience on jobs equal to or exceeding the magnitude and complexity of Hosler Modifications. 5. RECOMMENDATION We recommend award of contract to Donald W. Thompson. 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MEMORANDUM FROM: TO: Planning Commission and Plan~ing Staff Ci ty Counci 1 RE: Amendment to Sign Code - Neon Signs. The Planning Commission held a public hearing on October 29, 1986 on proposed amendments to the Sign Code, Chapter 18.96 of the Ashland Land Use Ordinance, relating to neon signs. An inventory of neon signs within the City, some of which are affected by this ordinance, is included. The proposed ordinance amendments were prepared by Planning Staff and a copy is enclosed. Minutes from the meeting, including testimony from the public hearing, are also included. The Planning Commission decided not to accept the Staff proposed amendments and instead adopted an amendment which continues to prohibit neon signs, but does allow neon signs within a building, at least 10 feet from a window where the sign would be visible from the public right-of-way. A copy of the Planning Commission amendment"', submitted for adoption by the City Council, is enclosed. r ~ ~emnrandum November 24, 1986 m~ Brian L. Almquist, City Administrator ~ ~ro~: ~ Allen A. Alsing, Director of Public Works ~~~ Request to Submit Grant Application In April of 1986, the City of Ashland submitted an application for an archeological grant to the State Historic Preservation Office in hopes of receiving assistance in conducting archeolo- gical surveys at the Winburn Site and the Lithia Springs Site. While we were unsuccessful at that time, we were encouraged to resubmit the application at the next round of funding. The grant would be for 70% of the project ($3850.00) with the City's 30% being in the form of in-kind services in the areas of administration, surveying, drafting, access preparation, etc. This project would add to the City's historic data base and we would like permission to resubmit the grant request. Would you please place this item on the next Council agenda? - ,