HomeMy WebLinkAbout1986-1118 Regular Meeting
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REVISED
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
November 18, 1986
I. PLEDGE OF ALLEGIANCE: 7:30 P.M", Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular meeting of November 4, 1986"
IV. PRESENTATIONS: League of Oregon Cities First Place Award for Risk Management Program'
V. PUBLIC HEARINGS:
1. Proposed annexation, withdrawal from Jackson County Fire Dist. No. 5 and Zone
Change for 9.88 acres located North of 289 Clay Street (Hank Albertson, Applicant).
2. Application for Community Development Block Grant Funds for offsite improvements
for Forensics Lab on E. Main Street.
VI. COMML~ICATIONS. PETITIONS & REMONSTRANCES:
1.
Proposed resolution by Councilor Laws dissolving the Department of Public Safety.
Oral presentation by Eric Dittmer RVCOG Water Quality Coordinator of data report
for Bear Creek Basin for 1985-86.
Letter from Oak Knoll Golf Course requesting approval of proposed leasehold
improvements.
2.
If/fA
VII. t~FINISHED BUSINESS:
1. Request by Director of Public Works for appropriations to prepare plans and
specifications for energy savings measures at Wastewater Treatment Plant.
2. Letter from O.S.F.A. requesting City assistance in annual installation and removal
of street banners. '
VIII. NEW & MISCELLANEOUS BUSINESS:
10 Liquor license. applications:
a. The Gamekeeper Inn, 568 E. ~~in Street
b. Suzanne's Fine Dining, 397 E. Main Street
c. Cabaret Theatre, 241 Hargadine Street
2. Memorandum concerning recommended improvement of Susan Lane, West of High Street
(Resolution setting public hearing later on agenda~.
IX. PUBLIC FORUM: Concerning business from the audience not included on the agenda.
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X., ORDINANCES. RESOLt~IONS & CONTRACTS:
1. Second reading by title-' only of an ordinance with respect to parking limitations
on lie" Street.
2. Second reading by title only of an ordinance ordering the improvement of Tucker St.
from Thornton to Halnut, and Walnut Street' from Tucker to Grc::t"
3. Resolution transferring appropriations within funds.
4. Resolution prohibiting parking on the Southerly side of Auburn Street and repealing
Resolution No. 86-08.
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"~x. '.; !)Rr:INANCES, RESOLUTIONS & CONTRACTS: continued
-,5. Resolution calling a public hearing on the propqsed improvement of Susan Lane.
6. Resolution calling a special election for March 31,1987 regarding, a proposed
increase in Transient Occupancy tax.
7. Agreement for purchase of land in Northwest Ashland for reservoir/hilltop park site.
8. Canvass of votes for special election of November 4, 1986 regarding City offices and
ballot measure No. 51.
XI.. OTHER BUSINESS FROM COUNCIL MEMBERS
XII. ADJOURNHENT
Attachments:
1. Minutes of Boards, Commissions & Committees
2 Departmental Reports for October, 1986.
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AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
November 4" 1986
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ROLL CALL
Mayor Medaris led the Pledge of Allegiance and called the meeting
to order at 7:30 P.M. on the above date, Elerath, Reid, Bennett,
Laws, Acklin and Arnold were present,
APPROVAL OF MINUTES Elerath asked that page two where it was said he abstained from votin!
on the Benson Annexation ordinance saying that he abstained because
he was not at the public hearing rather than not understanding the
legal description, Acklin moved to approve as corrected; Bennett
seconded the motion which passed unanimously on voice vote.
ENERGY/MCS A memo from Energy Conservation Coordinator Wanderscheid was reviewed
and the City Administrator noted report is for information only,
OSFA BANNERS A letter from OSFA requesting assistance by City relative to installa-
tion and removal of banners was read and a report ,from Director of
Electric Utilities reviewed. Williams estimated a cost of $2400 for
installation and removal of banners by two men and a truck. Williams
reported that the City would be exposed to liability because of the
location of the signs and the busy schedule of the Electric Depart-
ment at this time of year would make it difficult for the crews.
According to Williams a ladder truck should be used for the project
which the City does not have. The City Administrator reviewed the
history of the banners saying that some fifteen years ago the City
did install and remove the banners but Council decided not to partici-
pate any longer. Laws said that he is sure OSFA could find another
way to get banners removed if the City did not do them but that the
banners do make up part of the atmosphere of the community. Bennett
suggested a definite policy. Arnold said the banners are owned by
the Festival and that it is part of their advertising program and
therefore should be their responsibility. Laws moved to postpone
action on request, have OSFA take care of banner removal and have
OSFA present when the matter is discussed at a future meeting;
Bennett seconded the motion which passed unanimously on voice vote.
PUBLIC FORUM No response from the audience.
NONCONFORMING USES Second reading by title only was given an ordinance amending the
Zoning Ordinance with respect to nonconforming uses and Arnold moved
to adopt;, Reid seconded the motion which passed with Elerath, Reid;
Bennett, Laws and Arnold voting YES. Acklin abstained because she
missed the public hearing. (Ref. Ordinance 2406)
ALBERTSON ANNEXATION Second reading by title only was given an ordinance setting a public
hearing on a proposed annexation on Clay Street and Acklin moved
to adopt. Laws asked why the ordinance had an emergency clause and
the City Attorney explained the length of time involved in just
getting to the public hearing stage. Laws seconded the motion which
passed unanimously on roll call vote. (Ref. Ordinance 2407)
11/4/86 p. 1
~ularMeeting
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TUCKER ST 0 IMPROVEMENT
"c" ST. PARKING
OTHER BUSINESS
ENGINEERING REPORT
COMMENDATIONS
ADJOURNMENT
Ashland ~ity ~ounCl1
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'First reading was given an ordinance ordering the improvement
of Tucker Street from Thornton to Walnut; and Walnut Street
from Tucker to Grant and Reid moved to second reading; Bennett
seconded the motion which passed unanimously on roll call vote.
First reading was given an ordinance amending the Municipal Code
with respect to parking limitations on "c" Street. Laws moved
to strike the emergency clause; Bennett seconded the motion which
passed unanimously on voice voteo Acklin moved to second reading
and Bennett seconded the motion which passed unanimously on roll
call voteo
Elerath reported that he had spoken with Brown & Caldwell
relative to questions he had in their recent report and said:
the rationale behind electric energy savings within the City
should be addressed. The Mayor asked that the matter be deferred
until a future meeting at which time it will be on the agenda.
Bennett recommended endorsement of the commendation letters from
Mayor and Council to Public Safety Director Lively and Street
Superintendent Jackson relative to their contributions and cooperc
tion in maintaining crowd control and for street cleanup after
the Halloween festivities so the streets could be used by the
community the following day. Council agreed and asked that the
commendations be passed on to the departments involved.
The meeting adjourned at 8:00 PoM.
Nan E. Franklin
City Recorder
L. Gordon Medaris
Mayor
11/4(86 Po 2
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BEFORE THE PLANNING COMMISSION
CITY OF ASHLAND, OREGON
IN THE MATTER OF PLANNING ACTION 86-100, A REQUEST )
FOR AN ANNEXATION, ZONE CHANGE AND SITE REVIEW FOR ) RECOMMENDATION
APPROXIMATELY 9.88 ACRES OF PROPERTY LOCATED AD- ) FOR
JACENT TO THE ASHLAND CITY LIMITS AND TO THE NORTH ) APPROVAL
OF 289 CLAY STREET. ZONE CHANGE WILL BE FROM RR-5 )
COUNTY ZONING TO R':'1-3. 5 SINGLE FAMILY RESIDENTIAL )
CITY ZONING. A CONCURRENT REQUEST TO APPROVE A )
SITE REVIEW FOR A 122 UNIT SENIOR RETIREMENT COMPLEX)
APPLICANT: HANK ALBERTSON )
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RECITALS:
1) Tax Lot 3100 OF 39 IE llC is located directly to the north of
Ashland's Urban Growth Boundary abutting Clay Street. Subject
parcel totals 9.88' acres in',size. The parcels are presently zoned
RR-5, Rural Residential, minImum five acre parcel size, County
zoning. ':
2) The applicant has requested an annexation and zone change from
RR-5 to R-1-3.5, Single Family Residential. The site is presently
underdeveloped except for agricultural structures.
3) The criteria for annexation of property are found in Chapter
18.108.190 of Ashland's Land Use Ordinance. These standards
identify specific findings which must be made to justify such a
request. Further, the City's Comprehensive plan has been
acknowledged by the Land Conservation Development Commission under
ORS 197.251(1). This annexation is consistent with the LCDC goals.
4) The Planning Commission, after proper public notice, held a
Public Hearing on October 8; 1986, at which time testimony was
received and Exhibits were 'presented. The Planning Commission
adopted a recommendation for' Council approval for the proposed
annexation and rezone subject to certain conditions which
would guarantee the:appropriate development of this site. The
Site review was further approved contingent upon the Council's
approval of the annexation and rezone.
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Now, therefore,
The Planning CommissIon of the City of Ashland finds, concludes and
recommends as follows:
SECTION 1 FINDINGS
1.1 The Planning COmmission hereby incorporates by
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reference the slides presented at the hearing noted as "Exhibits A,
Band Co, the Staff Report n6ted as "Exhibit 0", the plans on file
in the Department of Community Development including site plans,
floor plans and elevationsn6ted as "Exhibit E", the Findings
prepared by the applicant noted as "Exhibit F", and the Minutes
from the Public Hearing on this proposal held on October 8, 1986
noted as "Exhibit G".
SECTION 2 CONCLUSORY FINDINGS
2.1 The Commission finds that is has received all
information necessary to make a decision based on the Staff Report,
Public Hearing Testimony and the Exhibits received and reviewed.
2.2 The Commission finds that the annexation as proposed
will meet the qualifications mandated in Chapter 18.108.190,
Annexations. Approval of the Site Review with the attached
conditions, will ensure that: the proposal will be in conformance
with the Ashland Land Use Ordinance as well as the Site Design
Guidelines adopted, by Council. The Commission further finds that
the proposal will create a less significant impact than other
possible permitted'uses within the zone in terms of traffic impact
on Clay Street. '
2.3 The applicant has made the requisite findings for a
request for annexa~ion and zone change. The land is within the
Ci ty I S Urban Growth" Boundary:, the proposed zoning and project are
in conformance with Ashland's Comprehensive Plan. The land is
currently contiguous with the present City limits. Public services
are or can be made 'available' to the site. There does exist a
public need for additional land so zoned as defined in the City's
Comprehensive Plan. The Commission therefore adopts the
applicant's findings as submitted.
SECTION 3 DECISION
3.1 Based on the record of the Public Hearing on this
matter, the Planning Commission concludes that the proposal for an
annexation and rezoning of the subject property has been
substantiated. Therefore, the Planning 'Commission recommends
that Council approve' the annexation and rezone of subject
properties. The Commission further approves the Site Review as
submitted contingent upon the following 'recommended conditions of
approval:
1) That hydrants be installed subject to the standards
.~stablished by the'City of A~hland Fire Departmerii,
2) That all City utilities, including water, sewer, and electric
connections with appropriate: easements be installed to the
standards established by the City of Ashland Public Works
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Department and Electric Uti~ity Division,
3) That the dra~nage plans receive review and approval by the
City Engineering Division,
4) That the applicants sign in favor of future street
improvements on Cla~ Street, including curb, gutter, and paving to
City standards, and to that section of the extension of Iowa Street
not paved as a part of this approval.
5) That the access road to the development off of Clay Street be
dedicated to the City as a 47 foot right-of-way, and that the
street be constructed to City standards, without the proposed
center strip planting or entrance gate, and that the right-of way
be extended at a radius approved by the City of Ashland
Engineering Div. to the northern property line,
6) That the sign proposed for the development shall be a maximum
of 8 square feet in'size and 5 feet above grade, and be subject to
the issuance of a separate sign permit,
7) That the 8" water line currently ending at the city limits on
Clay Street be extended to the parcel frontage,
8) That the proposed pond and dam be engineered so as to not
raise flood levels on upstream parcels, with engineering details
submitted for review by the city Engineering Division, and Physical
Constraints permit obtained from the Planning Division, and that
the dam not adversely affect,: any water rights for use of Clay
Creek or T.I.D. water, , ,
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9) That a site, size and species specific landscape plan shall be
submitted at the time of building permit issuance, with all
improvements installed prior to occupancy of the units on-site.
10) That the applicants pay the Systems Development Annexation
Fee. Such fee sha11, be due and payable upon the issuance of a
valid Building permit; or upon the issuance of a valid permit for a
connection to the City's water or sewer system, whichever of the
foregoing occurs first. The 'amount of the fee is approximately
$24,600.
11) That street trees shall be installed along the Clay Street
frontage and all public and ,private roadways within the
development, a minimum of 9~~ for every 30 feet of road frontage.
12)
form
That owner of the par~el shall sign a consent
prior to fina~review:by the City Council.
to annexation
13) That the applicant shall provide a drainage way easement for
Clay Creek to the satisfaction of the Engineering Division.
14) That a legal description of the property, prepared and stamped
by a surveyor registered in the State of Oregon, shall be submitted
prior to the first reading of the ordinance annexing the property.
15) That the applicants consider construction of the units to
Super Good Cents standard and the incentives available through
the Conservation Division.
16) That the Council develop an alternate means of assessments for
street improvements along Clay Street in lieu of the front footage
as typically utilized in a local improvement district perhaps on
the number of units or on the acreage served.
Planning Commission Approval
Date
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STAFF REPORT
PLANNING ACTION: 86-100
APPLICANT: Hank Albertson
LOCATION: North of 289 Clay Street
ZONE DESIGNATION: R-1-3.5
COMPREHENSIVE PLAN DESIGNATION: Suburban Residential
ORDINANCE REFERENCE: 18.22,18.72, 18.108
REQUEST: Application is for an annexation, zone change and site
review to construct a 122-unit senior retirement complex on a 9.8
acre parcel
I. Relevant Facts
1) Background - History of Application:
No previous planning actions have been recorded on this
parcel.
2) Detailed Description of the Site and Proposal:
The subject parcel consists of approximately 9.8 acres
located on Clay Street between Highway 66 and East Main St. The
parcel is roughly rectangular, 539.5' wide and 774' deep, with a
portion of the lot fronting Clay Street for 175'.
The parcel is located on land with approximately a 3% to 4%
negative slope to the north. Clay Creek and its associated
floodplain flow through the center of the lot from south to north.
A Talent Irrigation ,District ditch flows out of Clay Creek in the
northern half of the parcel and exits on the north property line.
Existing significant trees and vegetation are primarily associated
with Clay Creek and its drainageway. The other areas of the parcel
are generally undeveloped with the present use of the land being
pasture. The only existing: structure is a barn located along Clay
Street in the northeast corner of the property.
The land is currently outside the Ashland city limits and
inside the Urban Growth Boundary. The current county zoning is RR-
5, the Comprehensive Plan designation is Suburban Residential, and
proposed city zoning designation is R-l-3.5.
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The surrounding lands to the north and west are of similar
present usage as the subject parcel, generally pasturelands, while
to the east across Clay Street are a few homes backed by more
pastureland. All of these properties are outside the city limits.
Immediately to the south, adjacent to the property, is the .
Wingspread Mobile Home park, which is zoned R-2. The surroundlng
area is of similar slope and topography as the subj~ct parcel.
The application is comprised of several facets. The
applicants are proposing the annexation of approximately 9.8 acres
of land presently in the city's Urban Growth Boundary.
Classification is presently Suburban Residential and applicants are
requesting a zone change from the county's RR-5 to a zone of
R-1-3.5, and a site review for development of a 122-unit senior
retirement facility.
Of the 122 units, 93 are to be in a community building of
one- and two-bedroom studios with meal facilities provided by a
group dining room and kitchen. The remaing 29 units will be in
separate row houses; The community building is iritended for
seniors who are somewhat active but desire the amenities that
community housing provides while the row houses will cater to those
seniors who desire a more independent lifestyle.
Under the proposed zoning, the density requirement is 5000
sq. ft. for the first dwelling unit and 3500 sq. ft. for each
additional unit. The density allowed under this zone would allow
122 units on the site, which is the number requested and complies
with the base density.
Access to the development is proposed through the dedication
of a public right-of-way from Clay Street along the northern
border of the property to approximately the midpoint of the lot.
From this public roadway private streets would take off to access
parking, the community building and individual rownouses.
Recreational amenities will be provided within the
development in the form of a swimming pool near the community
building and mini golf/putting greens along Clay Creek. An
engineered pond is:also planned in Clay Creek near the center of
the development. No structures are proposed for the Clay Creek
floodplain.
Landscaping will be provided throughout the development with
a site and species specific landscape plan to be submitted.
Off-street parking is proposed in the form of
community building<'and garages for the row houses.
parking is planned;, The proposed zoning requires 1
lots for the
No on street
1/2 spaces per
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one-bedroom unit and 1 3/4 spaces per two-bedroom unit. The
application provides fewer parking spaces than required, based on
the assumption that senior residents of this type of development
have fewer cars that the general population and require fewer
spaces. The number of spaces proposed is 1/2 space per unit plus
one space per employee, similar to the requirements in the Land Use
Ordinance for rest homes and homes for the aged. staff tends to
feel that the parking data provided by the applicant from other
similar developments supports the reduced proposal. However, the
acceptance or denial of this portion of the application will be the
responsibility of the Planning Commission.
Water service is currently available to the city limits along
Clay Street and the developer would extend this 8" line to the
property access on Clay. Sewer service is availabli to the
frontage of the site along Clay St. Electrical service is
presently provided by Pacific Power and Light and would be taken
over by the Ashland Electric utility after annexation. Storm water
drainage for the development is proposed to be directed into Clay
Creek.
II. Project Impact
presently within the city limits, there is no vacant land
zoned R-1-3.5, the most suitable zone classification for this type
of development. The Suburban Residential designation of the
Comprehensive Plan was developed for such zoning a~d usage and the
annexation of this parcel under this zone would bedesireable for
the City'S land inventory.
Little housing is presently available within the city which
is specifically designed for senior citizens similar to that
proposed by this project. The concept of the community building
and individual row houses for seniors in one development at this
density is not available at another location within Ashland.
Increased traffic along Clay Street will be the major impact
of this project. The main access to the development is by Clay
Street, a county road presently built to county standards.
According to figures supplied us by Jackson County Public Works
current traffic levels are approximately 632 vehicle trips/day
(VTD). A development of the size and nature proposed is estimated
to generate approximately 427 VTD. By comparison, a mobile home
park at similar density would produce 671 VTD and a planned-unit
development at similar density would generate 854 VTD. (All VTD
estimates from Transportation Research Board, National Research
Council.)
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III. Procedural - Required Burden of Proof
The applicant is required to address the legal requirements
relating to the findings of fact for annexations. The applicants
findings must show that the following conditions are met by the
proposed annexation:
1) That the land is within the City's urban growth boundary
2) That the proposed zoning and project are in conformance
with the City's Comprhensive Plan,
3) That the land is currently contiguous with the present
City Limits,
4) That public services are available or can be made
available to the site,
5) That the public need for the additional land can be
demonstrated.
Assessment of Applicant's Findings:
The applicant's findings attached to this report adequately
address the cr iter ia necessary for the granting of 'such request and
meet the required burden of proof for such request.
IV. Conclusions 'and Recommendations
It is staff's opinion that this request meets a definite
public need. There is presently no vacant land with the city of
the proposed zone.',' This request also meets a housing need in that
there are currently no senior developments of this nature available
within the City. These factors, along with the availability of
services to this parcel, makes this an area logical for annexation
and development. Staff recommends approval of this application,
however, if the Planning Commission decides to approve this
planning action, staff would recommend it be subject to the
following conditions: '
1) That hydrants be installed subject to the standards
established by the City of Ashland Fire Department,
2) That all City utilities, including water, sewer, and electric
connections with appropriate easements be installed to the
standards established by the City of Ashland Public Works
Department and Electric Utility Division,
3) That the drainage plans receive review and approval by the
City Engineering Division,
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4) That the applicants sign in favor of future street
improvements on Clay Street, including curb, gutter, and paving to
City standards,
5) That the access road to the development off of Clay Street be
dedicated to the City as a 47 foot right-of-way, and that the
street be constructed to City standards, without the proposed
center strip planting or entrance gate, and that the right-of way
be extended at a radius appproved by the City of Ashland
Engineering Div. to the northern property line,
6) That the sign proposed for the development shall be a maximum
of 8 square feet in size and 5 feet above grade, and be subject to
the issuance of a separate sign permit,
7) That the 8" water line currently ending at the city limits on
Clay Street be extended to the parcel frontage,
8) That the proposed pond and darn be engineered so as to not
raise flood levels on upstream parcels, with engineering details
submitted for review by the city Engineering Division, and Physical
Constraints permit obtained from the Planning Division, and that
the darn not adversly affect any water rights for use of Clay
Creek or T.r.D. water,
9) , Tha t a site, si ze and species spec if ic landscape plan shall be
submitted at the time of building permit issuance, with all
improvements installed prior to occupancy of the units on-site.
10) That the applicants pay the Systems Development Annexation
Fee. Such fee shall be due' and payable upon the issuance of a
valid Building Permit; or upon the issuance of a valid permit for a
connection to the City's water or sewer system, whichever of the
foregoing occurs first. The amount of the fee is approximately
$24,600.
11) That street trees shall be installed along,' th!,! Clay Street
frontage and all public and private roadways within'the
development, a minimum of one for every 30 feet of road frontage.
12) That owner of the parcel shall sign a consent to annexation
form prior to final review by the City Council.
13) That the applicant shall provide a drainage way easement for
Clay Creek to the satisfaction of the Engineering,Division.
14) That a legal description of the property, prepared and stamped
by a surveyor registered in ,the State of Oregon, shall be submitted
prior to the first reading of the ordinance annexing the property.
15) That the applicants consider construction of the units to
Super Good Cents standards and the incentives available through
the Conservation Division.
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'P,4 86-100
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0::~{;1
ASHLAND PLANNING COMMISSION
MINUTES
October 8, 1986
CALL TO ORDER
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The meeting was called to order at 7:35 p.m. by Chairman Stout. In
attendance were Commissioners Kennedy, Shoberg, Greene, Winthrop,
Thompson, Dunlop, Bridges, and Benson. Also in attendance were
staff members Steve Jannusch, John McLaughlin, John Fregonese, and
Barbran Pirog.
APPROVAL OF MINUTES & FINDINGS & ORDERS
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Winthrop mentioned that the vote was omitted in Planning Action 86-
095 on page 6 of the Minutes. Let the record show that Bridges
seconded Greene's motion and it was approved with one abstention.
Greene moved to approve the Minutes, Findings and Orders from the
meeting of September 10, 1986 and Kennedy seconded. The motion was
carried unanimously. The Type II Findings from the August meeting
were also approved.
TYPE III PUBLIC HEARINGS
PLANNING ACTION 86-100
ANNEXATION & ZONE CHANGE
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CLAY STREET
APPLICANT: Hank Albertson
STAFF REPORT
Jannusch presented the Staff Report stating that the proposed
fronts along Clay Street approximately 157 feet. He said the
proposal involves the construction of 122 rental units, 93 of which
will be in a common building. The applicant intends to groom the
Clay Creek drainage area and use it as an amenity. He reviewed the
site plan and said the street that would enter the development
would involve a dedication from Clay Street as required by the
Transportation Plan. This street will ultimately connect with
Normal Street to the west. The median strip would be a problem for
City maintenance so staff is also requesting that it be omitted
as part of this application. Traffic on Clay Street was another
concern, with a current count of 632 vehicle trips per day.
The numbers generated for this proposal are estimated to be
approximately 427 vehicle trips per day which would raise the total
to over a thousand per day. The physical capacity of the road as
it is is 10,000 vehicle trips per day but Fregonese said it should
be held to approximately 3,000 based on its designation as
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a collector. Jannusch referred to the numerous conditions attached
to the approval and then read a letter from Mr. Cooper who was
opposed to the proposal. Winthrop asked for clarification of the
Comp Plan's description of categories of available land, Chapter
XII, page 3, referencing the term "townhouse residential." This
was an early term that had been used in the original drafts of the
Comp Plan, which has subsequently been changed to "suburban
residential." Stout asked how many employees would be required and
Jannusch said about 25. Stout further inquired if staff checked
the referenced places, such as Madison House or Royal Oaks, to see
how their parking situation worked out in relation to the number of
residents and Jannusch stated that he had made no contact with
the referenced facilities. The Public Hearing was then opened.
PUBLIC HEARING
KEITH SORENSEN, 200 Clay Street, said he's lived in the area for
about five years and addressed the dangers of the proposed traffic
on Clay Street. He surmised that the residents of the proposed
complex would want to utilize Clay Street for walking and feared
for their safety. He also added that this is a suburban area and
the residents there do enjoy that flavor of Ashland and he would
not like to see it become urbanized. He stated that the street was
a racetrack at night and they have not been able to get any
enforcement of the speed law for that street. At this point
Jannusch informed the Chairman that staff had slides prepared of
the site and thought they would informative. Stout agreed.
ROSS JOHNSTON, JR., 301 Clay Street, agreed with Sorensen with
reference to the dangers of the narrow street, no curbs, and
speeders. He also stated that buses have to run over the yellow
line so as not to fall into the ditch. He said he had lived here for
14 years and didn't want 122 people at his backdoor.
STEVE RAY, 475 Fordyce, was there to represent his in-laws, Mr. and
Mrs. Taylor at 300 Clay Street. He said if the proposal goes
through, and annexation was forced on his in-laws, it would, in
turn, force them to sell the property because of the high
annexation fees that would be imposed. He also feared that their
property would lose their greenbelt tax breaks. Jannusch
interjected that the Greenbelt issue had been brought up at the CPAC
meeting the night before. Upon checking with Public Works it had
been determined that the right of way here is already 60 feet in
width, thus it was extremely doubtful that additional right of way
would be required at the time of development.
GARY AFSETH, 249 Wimer, represented Hank Albertson, and requested
further consideration of the private access to the property. He
said because of the nature of the project, it was in the best
interest of the residents to have a private access. He added that
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this project would be a great asset to the community. The creek
would be left in its natural state and their would be additional
landscaping. Greene inquired about buffering from the adjoining
neighbors and Afseth stated that would be provided. Winthrop asked
Afseth to comment on the criticism that this location was
inappropriate for this type of facility and also if the issue of
public need had been adequately addressed. Could this type of
facility be accommodated in other types of land that may already be
in the city? Afseth stated that R-2 zoning would accept a facility
of this type however the size of this project required a large
parcel and there are no such parcels existing within the City that
would be appropriate. He felt that the chosen location was
convenient to shopping and churches and the residents could rely on
the transportation provided by the facility. Winthrop further
inquired what the average age would be and Afseth suggested that
the applicant answer that question.
HANK ALBERTSON, HC 60, Lakeview, Oregon, said that there would be
no age limit and that the facility would be for ambulatory, active
adults on a month to month rental basis. He stated that it would
not be a nursing home and suited toward the upper income client
with rental figures averaging $1,000 - $1,200 a month including
meals. Thompson asked about short term illnesses and Albertson
said there would be services available on the premises. Winthrop
asked if Albertson ever ran a facility such as this before and he
responded no, he did not have the expertise and would be hiring
someone to manage it.
EUGENE WRIGHT, 120 Clay Street, said the cost of street
improvements would total about $35 per lineal foot and if that's the
case, based on his front footage assessments would cost him $7,000.
He felt prime farm land was being gobbled up and it should be in
the best interest of everyone to try to preserve it. The Public
Hearing was then closed.
COMMISSIONERS DISCUSSION AND MOTION
Stout stated that the CPAC memo should be incorporated into the
Minutes for the record. He questioned how Public Works felt about
the additional traffic and Fregonese said no specific comments, and
Jannusch added that the applicant should sign in favor of future
improvements to Clay Street. However, 51% of the affected property
owners would be needed to trigger this assessment district.
Fregonese thought that would be a long way off. Kennedy thought
this development might trigger the county to further improve Clay
Street and widen it. Winthrop questioned if such improvements
could be accomplished without assessments affecting the abutting
property owners. Fregonese said that such improvements would be
regulated by County standards and that he didn't know if and
when that would happen. Benson asked if the three properties on
Clay Street directly in front of the project would remain in the
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county and Fregonese said yes, that the property owners did not
want to be annexed.
Afseth explained the elevations for Winthrop, and Stout asked for a
motion. Greene moved to approve Planning Action 86-100 with the
attached findings and a recommendation to the Council that a
different method be approved for the street assessment based on
number of units and acreage. Kennedy seconded but Thompson
interrupted stating he felt there were no senior citizens in the
audience supporting this application nor was there a representative
from the American Association of Retired persons and thought the
location was too isolated. Fregonese commented that the
Commissioners consider the outlook of the Comprehensive Plan for
that area in which many lands have already been annexed and growth
is prominent. They discussed the possibility of a pedestrian
pathway to Highway 66 in the current right-of-way and Greene stated
it was an expensive proposition to put on the applicant and he
didn't feel it would generate much traffic. After further
discussion, Dunlop spoke up as a representative of the senior
citizens in the community. She referred to the Rogue Valley Manor
and said twenty years ago she thought that was the most isolated
mountain top she ever saw but people seem to be terribly happy up
there. She, in fact, just put a down payment on going there
herself. Her point was that her views were different as an older
person than they were back then. She felt that most senior
citizens had pretty good sense and would judge for themselves not
to walk along a dangerous roaQ if other means of transportation
were available. She further said that Ashland does need a facility
like this and the community is growing in spite of the resistance
of some property owners. Stout then asked for the roll call and
the motion was carried unanimously.
~tmnrattdum
ijl' 0:
Planning Commission
JIf rom:
~ubjed:
Citizens Planning Advisory Committee
Planning Action 86-100
PLANNING ACTION 86-100 is a request for annexation, zone
change and site review to change 9.8 acres of RR-5 county zoned
property to R-1-3.5 city zoned property and to develop a l22-unit
senior retirement facility. Comprehensive Plan Designation:
Suburban Residential; Current Zoning: RR-5; Proposed Zoning:
R-1-3.5; Assessor's Map # llC; Tax Lot 3100.
APPLICANT: Hank Albertson
There was a Public Hearing on October 7, 1986, regarding the above
mentioned Planning Action before the Citizens Planning Advisory
Committee. After extensive discussion and much opposition from the
audience, a motion was made to recommend approval of the annexation
and zone change of the property located north of 289 Clay Street.
It was further recommended that an alternative method of assessment
for street improvements be researched to provide a more equitable
system, perhaps based on acreage or density and that the applicant
adequately address the buffering of adjacent properties from
adverse impacts, either through landscaping or berming.
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Minutes of Citizens Planning Advisory Committee, October 7,1986.
Public Hearing
~ wright, 102 Clay St.
Opposed to annexation of property based on increase in
traffic flows on Clay St. and increased costs to surrounding
property owners due to street improvements. Recommended ,
alternative to standard frontage foot street improvement assessment
system. Stated that he has been opposed to annexation of any
properties in this area and was opposed to the inclusion of this
area in the Ashland Urban Growth Boundary.
Shorty Taylor, (380 Clay St.l, owner of 10 acres across from
proposed development.
, Opposed to annexation and development due to increased taxes
from street improvements and the possibility of his property being
forced into annexation. Also concerned at the loss of property due
to street dedication when Clay St. is improved.
Ross Johnston, 301 clay st.
---- Opposed to annexation and development due to increased
traffic on an already narrow congested road. Concerned about being
forced to be annexed into City since he will be surrounded by City
property along Clay St. '
Dorothy Jerland, 110 Clay St.
Opposed to annexation and development due to increased
traffic on an undersized road. Feels that land should be kept in
its rural state and not used for high density housing. The
development and annexation are not in the best interests of the
residents.
Mary Raby, 300 Clay st.
Opposed to annexation and development due to increased taxes
on current property owners related to street improvements.
Steve Ray, 475 Fordyce.
Read letter from J. Wayne Cooper, owner of ,property at 300
Clay St. opposed to development and annexation. Also spoke on
behalf of father-in-law Shorty Taylor about increased taxes due to
future street improvement assessments. Encouraged development of a
street improvement assessment system that was based on density
rather than frontage.
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J. Wayne Cooper, M.D.
',c,', Diplomate
I _r.. .
'.' American Board of Family Practice
1615 Hill Road, Suite H
Novato, California 94947
(415) 892-0947
October 3, 1986
The Ashland Planning Commission
20 E. Main Street
Ashland, OR 97520
Dear Sirs:
Since we cannot personally be present at the PUBLIC HEARING regarding Hank Albertson's
request of rezoning of the property described on the Assessor's Map #llC:Tax Lot 311,
we ask that this letter be read and be made a part of the official hearing scheduled
for October 8, 1986.
My brother, Glen, and I are strongly committed to the preservation of Ashland as a
fairly small town with a rural flavor. Our Oregon heritage dates back to the late 1800's
when our great grandparents homesteaded a farm in Jackson county. Our grandparents,
Mr. and Mrs. Winfield L. Davis, purchased the small farm located at 300 Clay Street
nearly 50 years ago. Glen and I spent many of our childhood summers there, learning the
country way of life. Our grandmother died at age 92 and she willed us her old home
knowing that we had a fondness for this piece of property. It is our desire to keep the
place for our future use and enjoyment.
We believe that rezoning of the property immediately across the street from our farm to
a high density senior retirement facility will destroy the character of our property.
The proposed facility would greatly increase the traffic on Clay Street as well as
presenting significant increase in the noise level.
We believe that we constitute an important part of the history of Southern Oregon
because of the contributions made by our families in the earlier years. We wish that
you consider this fact when making'your decision regarding this proposal.
My brother and I are strongly opposed of the approval of PLANNING ACTION 86-100. We
see it as more than'a simple request for annexation. We see it as an insidious move
to destroy our heritage as..well as the beautiful flavor of the city of Ashland. We
want our land to be preserved as a family farm.
We respectfully request that this proposal be denied.
"fVa1~ :'"7"{"~
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Sent. 22. 1986
Ashland Plannin~ Commission
Ashland City Hall
Ashland. Oregon 97520
RE: Zone change in Iowa street-Clay street area
Dear Sirs:
I would like to register to your commission that I
am in strong oTInosition to any zone change being
made in the area between Iowa street and Clay Street.
I feel this zone change wo"ld be detrimental in that
it would cause more noise and traffic in an already
highly conjested area. With the Morman Church on
one end and Wingsnread Park on the other. traffic
is already extensive.
The additional tax burden to home owners who are on
a fixed income would also be more than we could bear.
The City of Ashland needs no more cnndos or anartments.
We should maintain some form of open spaces and farmlands.
Therefore we feel we must stronglY oPPose.~ny zone
chan~e in this area. Thank you for your assistance.
Sincerely.
Roy Scaife
295 E. Clay street
Ashland. Oregon 97520
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~emorandum
September 24. 1986
'ijI 0:
Steve Jannusch, Associate Planner
JIf rom:
L. R. King, Fire Chief <::.let::.
~ubjed:
Clay Street Development
The entrance to the Clay Street development must be at least 12'
both sides. You will note I have added one hydrant to cover the
town houses nearest Clay Street (there will be 5 hydrants total).
All hydrants to be in and operational before combustible
construction begins.
The large complex must have a local alarm system to alert
residents to fire. The kitchen needs 2 hour separation wall to
ciompartmentize and hold fire to the kitchen area only.. This does
not apply to any units except the main kitchen complex.
If smoke or grease laden vapors will be produced in the kitchen
than an approved hood and extinguishing system must be provided in
compliance with N.F.P.A. Standard #96,
We should not allow any parking on either side of the street in
the development.
A further point is I would strongly recommend using 1 hour
separation between all units of 5/8" sheetrock to the roof line
such as we did in the Ravenwood complex. That proved its worth
when they had a serious fire and the sheetrock held the fire to
that apartment.
LRK:mm
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1INNEXATION FINDINGS FOR
ASH!1IND ME'.AI:QIS VILIAGE, #8615
1\DGUST 27, 1986
,'!he following findin;ls for Items A-E will cle:loonstrate the need to annex
the subject property to the City of Ashland.
18.108.190 Annexation
A. "'!bat the land is within the City's urban growth bourx:laJ:y."
'!he land proposed to be annexed consists of three separate contiguous
parcels of land totalling 430,534.95 s.f. fronting on North Clay
street as shown on the attached map.
Fin:li.m A: '!he land proposed to be annexed for the development of
Ashland Meadows Village is within the urban growth bourx:laJ:y.
B. "'!bat the proposed zoning and project are in c:onfonnance with the
City's CXllIprehenSi ve plan."
'!he zCll'li.rq proposed for the Ashland Meadows Village project is R-1-3.5
suburban residential, the purpose of which is to "provide an environ-
ment suitable for urban living." Similar land nearby on Tolman creek
Road within the City limits is zoned R-I-3.5, although it is not
available. Adjacent land to the south of this property is within the
City limits and is zoned R-2, multiple-family. This area is clearly
the area set aside in the Comprehensive Plan for this type of develop-
ment. '
Ashland has chOsen through it's Comprehensive Plan to encourage the
private sector to beccane the "housing provider" by "allowing housing
market to freely detennine what should occur." 'Ihis project is
proposed by the private sector. '
Ashland has inventoried its housing needs and has provided land within
the City Limits and within the urban growth bourx:laJ:yto "allow for
variation in houSing type and density." 'Illis project fulfills this
goal. ' .
Further, the Comprehensive Plan states:
''While it is important to ciJ.scuss housing types in Ashland, it is
impossible to a=urately pre::lict haw the marketplace will allocate
housing units. '!herefore, it is necessary for the City sillply to set
aside amounts orland that are con-ectly zoned so that the housing
needs of Ashland:Can be met. '!he marketplace will then be the major
determinant of which type of housing will be built in the various
zones, within limits imposed by the City based on density, aesthetics,
and neighborhood campatibili ty . "
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ANNEXATICN FDlDWGS FUR
ASHIl\ND MF.AI:OiS VILtMiE, #8615
Page 2
In addition, the CompreheilSive Plan assumes a continual .inCrease in
the ll\lIWJer of housirg tmits. "New hoosirg areas will contain hoosirg
types other than sirgle-family residential detached tmits, am much of
the City'S neIoI hoosirg deIlIaOOs will be met by sirgle-fCilllily detached
units in unconventional Planned unit DeIIelopnents, attached units in
Planned unit DeIIelopnents, and hoosirg in higher densities than
experienced in the past, such as townhouse developnents am garden
apartments. "
'!he C:I1Iprehensive Plan states that the housirg goal is to:
"Ensure a variety of chvell:ing types and provide housirg opporbmities
for the total cross-section of Ashland's pop.1lation, consistent with
prese.rv:ing the character ard appearance of the City."
Firrlin:! B: '!hepi-cposed z6nin:; and project are in conformance with
the City'S Comprehensive Plan.
C. '''Ihat the lard is =rently contiguous with the present city limits."
'Ihe proposed site is i.Imnedi.ately adjacent to the north city limits of
Ashland which runs westerly from North Clay street as shown on the
attached vicinity map.
Firrlin:! C: 'Ihe land proposed to be annexed is contiguous within the
present city limits. .
D. "That pJblic services are available or can be IOOre avqilable to the
site."
An 8" sanitary sewer am natural gas line rurl by the l'roperty frontage
on Clay street. An 8" water line am city pcMeI' lineS are available
at the City limits line on Clay street and will be ext:errled to the
property upon annexation. 'Clay Creek bisects the property, flowirg in
an easterly direction. storm drainage will be direc\:l;ld into Clay
Creek. '
Refuse pick-up will be provided by Ashland Sanitary s~ice. Cable
T . V. am tel~one service are available in the area am will be
provided by McCaw Cablevision and by Pacific Northwest Bell Telephone.
Other City services, such as police an:i fire will be available upon
annexation.
Fin:i:inq D: Public services are available or will be made available to
the site as fle"<"I<><'l.
E. "That a pJblic need for additional lard, as defined in the City's
COrnpre.~ive Plan, can be dem:lfIstrated." ,
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ANNEl(M'IClN FINDINGS FOR
ASHIAND ME:AlXlWS VIIlllGE, '8615
Page 3
'!he Ashland Meadows Village is privately financed, non-suhsidized,
. "Active lletirement Q..u>:ll",gate Housing." '.!his will be the first
project of it's kind in Ashland.
'!here are three similar types of projects in Medford totalling aver .
500 units, and one in Grants Pass with 90 units. All are nearly full;
at all times. '!his alternative for housing is not now available in .
Ashland. '!his relatively I'Io2W alternative housing type is very popular
in other rY'Ill1ml1Tlities and would ~ very desirable in Ashland.
Ashland Meadows Village will provide 29 row house units and 93 studio,
1 bedroom and 2 bedroom units, for a total of 122 units on 9.8 acres.
'Ihe city Camprehensive Plan iniicates the need for 54 acres of
multi-family land and 83 acres for townhouse residential. '!here is
currently 13 acres of multi-family residential land within the city
limits, leaviIq 41 acres, nee-'l'3d in the U.G.B. for multi-family. '!here
are no I:lli1clable townhouse residential lands available within the City
limits.
'!he proposed Ashland Meadows Village proj ect is a mixture of
multi-family and row-house development utilizing 9.8 acres.
If you carnbine the 41 acres ofl""""doo multi-family and 83 acres of
townhouse residential, the total ~M in the U.G.B. is 124 acres.
9.8 acres used for Ashland Meadows Village would be less than 8% of
this total. 'Ihi.s leaving ample land for future annexation and
development.
,
'Ihe 13 acres of multi-family residential land within the city limits
is small parcels and is not zoned correctly for this project.
'Iherefore, land outside the cui-rent: city limits and within the urban
growth J:loonjazy is ~<>O for this project.
Firrlim E.l: 'Ihere is a public need for this land for development of
senior active retirement: housiIq. The land is available within the
urban growth boundary and therefore should be armexscl.' and zoned to
allC7.>l this develc:pnent at this time.
A=nling to the OU":lUll Blue Book, Ashland's population increased to
15,600 from 1980 to 1984 a total of 4.39%. At the same time, Jackson
County's population has increased 1.99% aver the same pe.ricxi. In
acldition, the trend has been a laxger increase in retirement: age
population in Ashland. Because of the desirable liviIq environment in
Ashland and the population growth rate of retirees, the population is
expected to increase at a faster pace in Ashland than in other areas
of the County. 'Ihese factOrs create the need for the senior
reti.rerrent housiIq proposed by Ashland Meadows Village.
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ANNEXATICN FINDINGS FOR
; . ASHI.MID MEAIX:JoS VILIAGE, #8615
Page 4
'lb1s pqlUlation increase p.Its an additional burden upon Ashland to
provide !lOre opportunities for retire seniar hous.in;J. 'll1ere are
nurs.in;J homes ani subsidized low-incx:me housing available in 1lsh1ani,
but no private senior active CXIl,,:/legate housing projects at this time.
A demand far this type of housing opportunity ani living style is
dem:mstrated in Southern 0l~Q11 by the Sll(Y"ACl-Q of three projects in
Medford ani one recently built in Grants Pass.
Fin:lim E.2: '!here is a need to pI'CI/ide far private retired senior
hous.in;J in Ashland. 'lhis need will best be met by annexation of 9.8
acres to the City of Ashland and zoning it R-l-3.5 to a1lCM this
proposed development to proceed.
,
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VICIN8TY
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, '. APPLICATION IS FOR
\)/ I"',,:,.)
FUe No. ~1o-ltJ~
Comprehensive Plan
F1Unf FeefJ-750::rt:.//77J
designat on
,
,-Date received
. . .Land Use: Zon
( ) Land Partition ( ) Subdivision , of units___
( ) Zone Variance ( ) P.U.D. 'of units
( ) Conditional Use Permit ~) Site Review
( ) Boundary Line Adjustment ~ Annexation
Application pertains to 18.22 and 18.72 of the Ashland Huncipal Cc
chapter, section, subpart
( ) Zone Change
( ) Comp. Plan (
( ) Sta,U Pendl
APPLICANT
Name Hank Albertson
Address HC 60, Box 4700, Lakeview, Oregon 97630
Phone 947-4721
PROPERTY OWNER (2)
Name' Kathy McMurtrey land for Kenneth Zimmerlee
Address 2725 Orchard Home Drive, Medford, Oregon 97501
I have notified the mortgage holder, which is None
Phone 779-4029
SURVEYOR, ENGINEER,ARCHITECT (if a~propriate)
Name Afseth, Jacobs & Schmitz, Architects, A.LA.
Address 2950 East Barnett Road, Medford, Oregon 97504
Phone 779-5237
DESCRIPTION OF PROPERTY . (attach legal description)
Street Address Clay Street
Assessor's Map No, ~ ~ ~ Tax Lot(s) 3100 ________
Above described property was acquired by, owner on December
month
---- ---- -
15 198
day ye
List any covenants, conditions or restrictions, concerning use of property,
of improvements contemplated; as well as yard set-back and area or height
requirements that were placed on the property by subdivision tract developer
Give date said restrictions expire.
FINDINGS OF FACT
Type your response to the appropriate zoning requirements on another sheet(s:
of paper and attach it to this form. Keep in mind that your responses must 1
in the form of factual statements or findings of fact and supported by,evidel
List the findin~ criteria and then the evidence which supports it.
,'k J/(d-0!?~
Applicant's Signature
% P;{/ 80
Date
As owner of the property involved in this request, I have read and understood
the complete applicationJlOd its consequences t~me as a property owner.
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Property Signature Date
NOTICE: Sec'tion 15.04.240 of the Ashland Muncipal Code prohibits the
occupancy of a building or a release of utilities prior to the issuance
of a certificate of occupancy by the Building Division AND the completion
of all zoning requirements and conditions imposed by the Planning
Commission m~LESS a satisfactory performance bond has been posted to insure
completion. VIOLATIONS may result in prosecution and/or disconnection of
utilities.
Footnote:
(1) The Applicant has agreed to provide a property survey following the successful
determination of financial feasibility and acquisition of funding for the project.
It is estimated the time frame for the acquisition of the survey will be follow-
ing the council reading annexation of the property and prior to the first public
hearing. Should the Applicant determine the project is not feasible, the appli-
cation for annexation will be withdrawn.
(2) Se~ond Property Owner: Lester Zimmerlee, 848 Glendale Avenue, Ashland, OR, 482-3852.
,-..,
,Notice is hereby <;=n that a PUBLIC HEARING ('"\the following
,', request wi th respect to the ASHLAND LAND, USE, JINANCE will be held
before the ASHLAND PLANNING COMMISSION on the 8~h day of
october 1986 at 7:30 ~ at the ASHLAND CIVIC ,CENTER, 1175 East
Main Street, Ashland, Oregon. At such Public Hearing, any person
is entitled to be heard.
If you have any,questions or comments concerning this request,
please feel free to contact the Ashland Planning Department, city
Hall, at 482-3211, ext. 253.
Note: This action will also be reviewed by the:Citizens Planning
Advisory Committee on Tuesday, October 7, 1986 at 7:30 p.m. at the
Ashland Civic c~nter.
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PLANNING ACTION 86-100 is a request for annexation, zone change a"d
site review to change 9.B acres of RR-5 County zoned property to
R-1-3.5 City zoned property and to develop a 122-un~t senior
retirement facility. comprehensive plan Designation: Suburban .
Residential; Current Zoning: RR-5; proposed Zoning: R-1-3.5;
Assessor's Map # llC; Tax Lot 3100.
APPLICANT: Hank Albertson
Oregon Community Development Block Grant Program
Intergovernmental Relations Division
ECONOMIC DEVELOPMENT GRANT
FINAL APPLICATION FORM
PART 1 GENERAL INFORMATION
1. Applicant Information
Applicant Name:
Ci!:y of Ashland
Mailing Address:
20 East Main Street
City: Ashland
State: Oregon
Zip: 97520
Phone: (503)482-3211
Contact Person: John Fregonese
2. Business Information:
Business Name: Federal Fish & wildlife Service, Enforcement
Division.
Business Address: P.O. Box 28006
Washington, D.C. 20005
3. project Highlights
OCD Funds Requested
Private Fund Pledged
Other Funds Pledged
$79,640
$3,000,000
$90,000
Minimum Jobs Required: 7
Jobs Anticipated 28
Jobs Benefitting Low and
Moderate Income Persons 4*
Cost per Job $11,377
Total Project Cost $3,169,640
Leverage Ratio 1 to 39
* While we are claiming only 4 jobs, the minimum required, we
expect 13 of the jobs to be filled by local hires which will
benefit low and moderate income persons.
4. proiect Description/Proposed Accomplishments
The project is to provide the necessary infrastructure
for the construction of the USDI Fish and Wildlife
Service's Forensics lab in Ashland, Oregon on the campus
of Southern Oregon State College. The lab will provide
forensic services for the Fish & Wildlife Service's law
enforcement activities, which involve such laws as
protection of endangered species.
In addition, forty countries around the world will be using
the services of this laboratory to enforce their local laws,
and to work on international cases involving the smuggling of
endangered animals or their body parts.
The laboratory will be a state of the art forensics lab, and
will be equipped with more than $1,000,000 dollars worth of
the latest equipment. .It will employ approximately 2B
persons at the outset, and have an annual payroll of
$680,000. Approximately 13 scientists will be
recruited to the lab from other forensic labs in the
country, and the remainder will be hired locally or
transferred from other Fish & wildlife offices in
the country.
While the lab will cost $2,000,000 to construct, and
$1,000,000 to equip, the federal budget did not provide for
any off site improvements. The other candidates for this
facility were existing federal properties, and Ashland was
considered only because we would be able to provide free land
and infrastructure. This grant is necessary to build a 250
foot section of road, and to provide sewer, water, and storm
drainage utilities to the site, and to develop to urban
standards the 350 'foot frontage on East Main St., a ,rural
road.
This project will provide a boost to the local economy with
the addition of a $2,000,000 construction and"a $1,000,000
annual operating budget, will enhance Oregon and Ashland as
locations for high level research, and will enhance the
programs that sose will be able to offer due to the
experience that students will gain working in internships and
work study projects with the lab.
Attachments A, B, & e show the project site. It is at the
extreme northern end of the sose campus, in an area which is
currently undeveloped. The sose Plan for the 80's contained
a section which referred to this site as an "opportunity
area", anticipating this very situation at some time in the
future. This section is included as attachment D. The
proposed Northwest Museum of Natural History is also proposed
to be located on this site, and will benefit from the
infrastructure installed by this project. The project will
extend services to the center of a 15 acre parcel of land
planned for the Northwest Museum of Natural History and other
similar projects in the future.
Attachment E is a letter from Ken Goddard, who will be the
director of the new laboratory. There will be 28 permanent,
full time jobs provided by the lab, all of which will be
"family wage jobs" as def ined in the grant appl ication.
The project is located in an area zoned "SO", the Southern
Oregon State College Zone. The entire site is in the city
limits of Ashland. The SO zone is subject to the developments
outlined in the "Southern plan for the 80's", a planning
document developed by SOSC and the City of Ashland, and
adopted by both. It complies with the general provisions,
subject to a Site Review by the Ashland Planning Commission.
The site is well served by sewer, water, street and other
public facilities, they only need to be extended a short
distance to serve the 2 acre site of the forensic lab.
Attachment F is an engineer's estimate provided by the City
of Ashland Engineering Division and a preliminary site plan
of the infrastructure project. The figures and site plan are
approximate, and may vary somewhat from the final version
depending on changes in locations made by the Fish & wildlife
Service when their final design is complete.
Construction is expected to commence in spring of 1987.
5. Business Description
Does not Apply. The owner of the facility is the Federal
Government.
6. Financial Summary for all private and public funds
Source Use Amount
OCD Infrastructure $79,640
City of Fees & $21,000
Ashland Engineering
SOSC Land Donation $75,000
Term & Rate
N/A
In Kind
Services
Donated
long term
lease
Federal Building
Fish & Wldlf e Construction &
Service Equipment
7. Use of Funds
--
Source Use
OCD Infrastructure
City of Fees &
Ashland Engineering
$3,000,000
Appropri-
ation
Amount
$79,640
$21,000
SOSC
Land Donation
$75,000
Federal
Fish & Wldlfe
Service
Building
Construction &
Equipment
$3,000,000
.8. What is the anticipated collateral for the loan?
Does not apply, see waivers below.
9. ~ this project in your juristiction?
Yes.
10. Are you aware of any enviornmental concerns with this
project?
No. The project has also recieved an enviornmental review by
the Fish & wildlife Service, and they found that there would
be no significant enviornmental impact.
11. Has the business been in contact with the local Private
Industry Council regarding job traInIng and related
employment services?
No.
12. Waivers Required
This request, while providing excellent employment benefits,
and a leveraging ratio of 1 to 39 for OCD funds, does not fit
in to the standard economic development grant request. Three
waivers of the current rules are required.
1) The requirement that this be a loan is requested to be
waived. The money will be used for nessessary infrastructure
to serve the project, there will be no income derived from
it. Also the direct beneficiary is the federal government,
and has no profit to pay back the loan. We are requesting
that this be a grant.
2) The requirement that this be
also is requested to be waived.
this project are public.
matched by private dollars
All the funds being used for
RESOLUTION NO. 86-
A RESOLUTION RELATING TO BALLOT MEASURE NO. 51
AND THE DEPARTMENT OF PUBLIC SAFETY.
WHEREAS, the electorate on November 4, 1986 approved a Charter
initiative mandating the functional separation of
police and fire operations; and
WlIEREAS, the City Council believes that changes are necessary to
implement the spirit of the Charter initiative.
NOW THEREFORE, BE IT RESOLVED AS FOLLOWS,
SECTION L
SECTION 2"
from Police
from Police
The Department of Public Safety is hereby dissolved.
The title Director of Public Safety shall be dropped
Chief, and the title Deputy Director shall be dropped
Captain and Fire Chief.
SECTION 3. The Police Chief and Fire Chief shall report directly
and independently to the City Administrator.
The foregoing resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the 18th
day of November ,1986.
Nan E. Franklin
Ci ty Recorder
SIGNED and APPROVED this
day of
November ,1986.
L. Gordon Medaris
Mayor
~emorandum
November 4, 1986
'ij[ 0:
Brian L. Almquist, City Administrator
~
~ rom: I,t Allen A. Alsing, Director of Public Works
~ubjed:
Presentation by Eric Dittmer
Eric Dittmer of the RVCOG has now completed the Water Quality
Data Report concerning the Bear Creek Basin for 1985-1986,
and would like to present a summary and analysis of the data
collected to the City Council at its meeting on November 18,
1986.
Would you please place this item on the agenda and confirm
with Eric?
~emnrCl!ndt.tm
August 6, 1986
, "
Wo:
Brian L. .'\lmquist, City Administrator
{.i:
Jfr fom: Allen
A Alsl.ng D1.'rector of Public Works
. .,
~1tbj!.'d:
Wastewater Treatment Plant
In February, 1985, the City was offered financial assistance by
O.D.a,E. to study and identify ways to conserve electrical energy at
the Wastewater Treatment Plant.
T".e Ci':y ultimately enter'"d into it contract with Bro~m and Caldwell for
the study \-Ihich identified a number of equipment and technical modifi-
c.?.. ~ions \-lhich \oJarrant.ed future implementation.
Fhase II of tho program would be engineering, design, and cost
esL..mating; ;'Iith implementation being Phase III as funding became
available in tho future,
As part of the budgeting process, r included $8,000.00 in the proposed
bud~ot for the engineering representing the Phase II part of the
projc::t. Unfortunately, I could not attend the budget meeting where
this pro~osa~ \-Ias considered, and Bob Nelson did not have the infor-
mation to suppcrt it. Consequently this item was not included in the
b'-ld;']2t.
It would be in our best interest, long term, to proceed with this con-'
sen'3tio:l progc-am and I/\.;cmld like to discuss funding with you. I
wo,,:'d S:J:r.O!10\0; like to find funds for this phase in this budget year so
that wo can procoed with implementation in the next budget.
YOCl 'fig!',': '.:'oca11 that the proqram allows us to borrow the money for
Phese: I \4i th repayment to be made with ultimate conservation savings.
I"e ,:L~ci::.ed, in d2-scussion \oiith Bob Nelson, that we would be better off
to f~12yj .by budJet'2d money rather than borrovJing.
~emorandum
November 4, 1986
'mO: Brian Lo Almquist, City Administrator
7ll' (). vJ
~Irorn: Al Williams, Director of Electric Utilities
~ubjed:
OSFA Banner installation and removal
I have reviewed the recent request by OSFA for the Electric Depart-
ment to annually install and remove their street bannerso
I estimate the cost for installation and removal of the banners would
be approximately $2,400 which would include costs for two men and a bucket
truck.
There are several reasons that I would urge the City not participate
in this project.
1. I believe the City's exposure to liability claims would increase
because of the location of all of the banners.
2. This is a very busy time for the electric department because of
routine tree trimming, installation and removal of Christmas
decorations and the need to complete existing jobs.
3. This work should be done with a ladder truck so that one person
on top of the ladder can put the top of the banner on while the
person on the bottom can install it simultaneously. Since the
City doesn't have a ladder turck, it will require at least three
trips up and down the poles to install the banners or the
brackets would have to be bent to install the banners which would
weaken the steel brackets.
I have talked with a sign company about this annual process and was
told that they would be happy to do this job with a ladder truck and two
mean at a cost of $50.00 per hour. I believe this would be a better
alternative due to the reasons outlined.
~emnrandum
~j< I,. f/y /'vU
/)J'...-_
Or-lober 31. 1936
'm 0:
Mayor and Council
Chief of Poll"" ~
JIf rom:
v j c L j Vt:.1 y.
~ubjed:
Liquor License Application
AIl app] j ca II un fur] lquor 1 icense has been rece.-i ved from Hill &
Murgoret Henry dbu TUE GAMEKEEPER INN. 568 E. Muiu St.
'!'Ill! bal:kgrollflll jnv(~st..iga.tiorl has been c:omplete(1 (Jrl the applicants
atld aIJ!l!'oval uf tIle license is r'ecommended.
Vl.:mm
.
Jlflemorandum
/f_cc" '.I, 1//,;. /:/>',
/'/7-- ,-
~ ,-
:olovember 4. J 986
'm 0:
Mayor and City Cuun~il
Chief of Police c;,.
~ rom:
Vie Lively.
~ubjed:
Liquor" Li~ense Application
An applir:at.i(lfl has been re~elved frClm Susan C. and Rex A. Srlyder
dba Suzanne's Fine Dining. 397 East Main St,
Backgrollnd investigations have been r:umpleted on the applir:unts
and approval of this licellse is re(:ommended.
Vl.:mm
J8Ilemorandum
November 3, 1986
'mO: Al Alsing, Brian AlmqUist/"
~ rom: Jim 01,on. ",c. City Engln"~
~ubjed: SUSAN LANE IMPROVEMENTS ()
With the completion of the Nason minor land partition, we now have full \
right of way through the cul-de-sac as well as a vast majority of
frontage represented on pre-paving agreements.
There are currently four pre-paving agreements recorded on Susan Lane,
representing 81.9% of the total front footage (see attached). Only one
lot (l39 ft.) is not included on a pre-paving agreement.
The right of way on Susan Lane varies from 25 feet for the first 139
feet to 47 feet for the remaining portion, with a 45 ft. radius cul-de-
sac at the terminus. The improvements would be 20 ft. wide to 28 ft.
wide, with a standard 79 ft. radius cul-de-sac.
All lots abutting the street have provided right of way for the
widening and creation of the street, with the exception of lot 7500
which is an older established lot with no prospects of further lot
division. It is' doubtful that additional right of way could be gained
there. No petition has been circulated. No contact with the property
owners has yet been made.
Attachments:
Area Map
Data Sheet
Status Sheet
District Limits Sheet
Estimated Cost Per Lot
Construction Estimate
Pre-paving Agreements
~emorandum
November 12, 1986
'm 0:
Brian L. Almquist, City Administrator
~ rom:
Robert D. Nelson, Director of Finance
~ubjed:
GOLF COURSE LEASEHOLD INPROVEMENTS
Pursuant to Section 1 of Addendum Number Two of the City's lease of the golf
course to Oak Knoll Enterprises, Inc., the lessee has written a letter dated
September 25, 1986 to the City, in which he proposes leasehold improvements
amounting to $9,920.20 (in lieu of a cash payment for rental), Specifically,
the improvements would include "new culvert pipe on the road entrance, new
pipe and gate valve on our pond, top soil, sand and gravel for new tees, new
drainage with rock and gravel, new trees and various other things."
If the City Council approves his request, no payment would be due, and the
lessee would have fulfilled his obligation insofar as 1986 rental is concerned,
If the Council elects to deny the request, and no other arrangements are agreed
upon, early in 1987 the lessee would owe the City approximately $2,687, calculated
as follows:
1% of estimated gross sales (1% of $4,000,000)
Less credit from prior years
$4,000
1,313
Net
$2,687
It is my understanding
will be present during
from the Council.
that Buddy Sullivan, President of Oak Knoll Enterprises,
the November 18 Council meeting to answer any questions
Respectfully submitted
/f;n-{-
Robert D. Nelson
Director of Finance
RDN/ams
cc: Hon. Mayor & City Council
Nan Franklin, City Recorder
Buddy Sullivan, President'of Oak Knoll Enterprises, Inc,
..
September 25, 1986
,
Ci ty of Ashland
Ci ty Hall
Ashland, Oregon
Attn: Bob Nelson
Director of Finance
Dear Bob:
Oak Knoll Enterprise Inc. would like ap;oly the l% of the gros" income
toward the construction of lecseho1d improvements for the year 1986.
At this time we have spent:;; 9,920.20 on new culvert pipe on the road
entrance, nelO pipe and gaLe ",alve on our pond, top soil, sar.d and gravel
for new tees, new drainage """ith rock and [ravel, New ..rees and various
other things.
Your letter dated September 16, 1986 states we sho,~d obtain approval
from the city council for these improvements:~ At this time I ask for
such approval.
Thank you very much.
Cordially,
... ~. -s>o, \:'_~ I Q~.__,-^-
Buddy C. Sullivan
Oak Knoll Enterprise Inc.
C IT Y
o F
ASHLAND
C I T Y
HAL L
.
ASHLAND, OREGON 97520
lelephone (COOe 503) 482-3211
September 16, 1986
Oak Knoll Enterprises, Inc,
P.O. Box 277
Ashland, Oregon 97520
Dear Friends,
This is a reminder that if you wish to construct leasehold
improvements during 1986, instead of paying the 1% on
gross income, that you should obtain City Council
approval as to the nature of the proposed improvements.
(Ref: Addendum Two, Paragraph #1).
Please let us know your plans for leasehold improvements,
if you choose that approach rather than the 1% rental.
Also, the credit carried over from 1985 is only $1,368,
according to our records.
Cordially,
. -J3rf72~-(~
Robert D, Nelson
Director of Finance
RDN/jr
cc: Brian L. Almquist, City Administrator
~emorandum
November 6, 1986
'm n:
Brian L. Almquist, City Administrator
~rnm: i{UU~ Robert D, Nelson, Director of Finance
~ubjed:
REQUEST FOR TRANSFERS OF APPROPRIATIONS WITHIN FUNDS
Several transfers of appropriations within funds are needed:
1, The volume of building permit activity has far exceeded our
expectations. Building Division is so busy that it is not
practical to save the $6,400 in Personnel Services by
attrition and delayed rehire, and we recommend that this
amount be restored to the Community Development budget.
The $6,400 will be more than offset by permit revenue
increases,
2. A transfer of appropriations is needed to complete the Perozzi
Fountain, (Ref: 10/7/86 Minutes).
Following is a proposed Resolution for Council consideration:
************************************************************************
RESOLUTION NO,
A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN FUNDS
WHEREAS, due to circumstances reco~ded in the above memo from the
Director of Finance, the Mayor and City Council of the City of Ashland
hereby determine that it is necessary to transfer 1986-87 appropriations
as follows:
1. From General Fund Operating Contingency to Community Development
Personnel Services (Attrition & Delayed Rehire) - $6,400,
2. From General Fund Operating Contingency to General Fund Inter-
fund Transfers (tp Capital Improvements) - $4,000.
Within the Capital Improvements Fund, both Interfund Transfer
revenue extimates and the Capital Improvement (Real Property .&
Improvements) appropriations estimates are increased by $4,000.
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of the Ashland City Council on the day of ,1986,
Nan E, Franklin, City Recorder
SIGNED and APPROVED this
day of
, 1986,
L. Gordon Medaris
Mayor
~emorandum
November 4, 1986
'm~
Brian L. Almquist, City Administrator
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W a
~Irorn: Allen A. Alsing,
Director of Public Works
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Traffic Control - Auburn Street
In February of this year, the City Council passed a
resolution prohibiting parking on the northerly side of
Auburn Street between Gresham and Iowa Streets.
At the pUblic hearing on the street improvements for this
section of Auburn Street, the residents requested that
parking be prohibited on the southerly side of the street.
Neither staff nor the Council disagreed with this request,
but somehow, in the resolution process, the parking
prohibition was placed on the opposite side.
Staff and the residents would like to request that the
resolution be amended so that parking is prohibited on the
southwest side.
Attachments (2)
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FETITION
We hereby request that parking be a1 lowed on the NE side of
Auburn Street. wi th no parKing on the SW side, as agreed upon
in January at naborhood meetings and at the Traffic Commission
t-lo?€" t i ng c,n .Jd.rtUar"y 22, 1 Y:'::::,S.
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RESOLUTION NO.
A RESOLUTION PROHIBITING PARKING ON THE SOUTHERLY SIDE OF
AUBURN STREET AND PROVIDING A PENALTY FOR VIOLATION OF THIS
RESOLUTION 0
BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS,
SECTION I. Parking is hereby prohibited at all times on the
Southerly side of Auburn Street, and it shall be unlawful for
any vehicle to be parked in that area at any tim~.
SECTION 2, It shall be rebuttably presumed that the registered
owner of a vehicle which is parked in violation of the provisions
of this Resolution was parked by said registered o~er.
SECTION 30 The penalty for violation of this Resolution shall
be as provided in Ashland Municipal Code Section 11.29.110.
SECTION 4. Resolution No. 86-08 is hereby repealed.
The foregoing Resolution was READ and duly ADOPTED at a
regular meeting of the Ashland City Council on this l8thday of
November, 1986.
Nan E. Franklin
Ci ty Recorder
SIGNED and APPROVED this
day of
November
, 1986.
L. Gordon Medaris
Mayor
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RESOLUTION NO. RI;
A RESOLUTION OF INTENTION TO PROVIDE FOR THE INSTALLA-
TION OF CURBS, GUTTERS AND ASPHALTIC PAVING ON SUSAN
LANE, WEST OF HIGH STREET'
THE CITY COUNCIL OF THE CITY OF ASHLAND DOES RESOLVE AS FOLLOWS:
SECTION 1. That it is the intention of the Council to cause curbs,
gutters., and asphaltic paving to be constructed by contract on
Susan Lane, Wes t of Hi~h Street' . . '.' .' .
Such ~mprovements will e in accordance with costs estimated at ~ 36.50
per front foot of benefitted property, 100% of which will be paid by
special assessments.
SECTION 2. That the Council will meet in the Council Chanbe~s, Ash-
land Civic Center, 1175 E. Main Street on the .6th day of January. , 19sf.
at 7:30 P.M., at which time and place the owners of said adjacent benefit-
ed property are hereby called upon to appear before said Council, or to
submit written comments, and show cause, if any, why said improvement
should not be constructed, and why said property should not be assessed
for the construction thereof. .. '
SECTION 3. That warrants for the interim financing of the aforementioned
1.mprovement shall bear interest at prevailing rates, and shall constitute
general obligations on the City of Ashland, and shall be issued pursuant
to and one the terms and conditions set forth in ORS 287.502 to 287.5l0
inclusive.
SECTION 4. The City Recorder is hereby directed to serve notice hereof
upon the property owners aforesaid by publishing a notice of public
hearing once in the Daily Tidings, not ~ess than ten (10) days prior to
the hearing, and by mailing copies of the notice by registered or certi-
fied mail to the owners of each lot benefitted by the proposed improvement
as show~ on the latest tax and assessment roll. The notice shall be in
the form set forth in Exhibit "A" attached hereto and made a part hereof.
The foregoing resolution was READ and DULY ADOPTED at a regular meeting
of the City Council of the City of Ashland on the 18th day of November ,
198 6.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of . November , 198...2...
L. Gordon Medaris
Mayor
EXHIBIT "A"
NOTICE OF PUBLIC. HEARING
NOTICE IS HEREBY GIVEN that the City Council of the City of Ashland
will meet on the 6th day of January, 1987 at 7,30 P.M. in the
Civic Center Council Chambers, 1175 E. Main Street, to hold a public
hearing to consider the formation of a Local Improvement District as
follows,
Nature of Improvement: Cons truction of curb, gutter and paving.
. Benefitted Property: Properties abutting both sides of Susan Lane,
West of High Street.
Estimated Cost, Total estimated cost of improvement is $28,072 or
~36.50 per front foot of benefitted property,' 100% of which will be paid'
by special assessments.
Additional Information: Preliminary project design information and
deta~led estimates of project costs are available during business hours
at the office of the Engineering Division, 27~N. Main Street (above the
Dahlia Restaurant).
NOTICE IS FURTHER GIVEN that all affected property owners are hereby
called upon to appear at the hearing, or to submit written comments
prior to or at the hearing, as to why the aforementioned improvement
should not be constructed, or why the benefitted properties should not
be assessed for the construction thereof in the manner proposed herein.
by Order of the City Council
NanE. Franklin
City Recorder/Treasurer
PUBLISH, Daily Tidings
November 24, 1986
RONALD L. SALTER
ATTORNEY AT LAW
94 THIRD STREET
ASHLAND. OREGON 97520
(503) 482.4215
October 21, 1986
Ms. Nan Franklin
City Recorder
City Hall
Ashland, Oregon 97520
Re: Special Election - Transient Occupancy Tax
Dear Nan,
As requested, enclosed is a Resolution and Notice.
We have taken the polling places from a older election, and
if they are incorrect, either feel free to make the changes,
or let me know and I ~ill.
Of course, if you have any questions, please feel
free to call,
Very truly yours,
RONALD L. SALTER
City Attorney
RLS/pc
Enclosure
RESOLUTION NO.
A RESOLUTION CALLING A SPECIAL ELECTION ON THE 31st DAY OF MARCH, 1987,
IN THE CITY OF ASHLAND FOR THE PURPOSE OF SUBMITTING TO THE LEGAL VOTERS
A MEASURE CALLING FOR THE REJECTION OF ASHLAND ORDINANCE NO. 2400, WHICH
PERTAINED TO THE INCREASE IN THE TRANSIENT OCCUPANCY TAX.
BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS:
SECTION 1. A special election is hereby called to be held in
the City of Ashland, Oregon on the 31st day of March, 1987, from 8,00 a.m.
until 8,00 p,m., at which election there shall be submitted to the legal
voters for their adoption or rejection of Ashland Ordinance No. 2400,
entitled, "An Ordinance Amending Section 4.24.020 of the Ashland
Municipal Code Increasing the Transient Occupancy Tax to 7%."
SECTION 2. That the Ballot Title is as follows:
No. 51
REFERENDUM OF 1% INCREASE IN THE TRANSIENT
OCCUPANCY TAX
Question,
Shall Ashland Ordinance No. 2400, which
increased the transient occupancy tax from
6% to 7% be rejected?
YES / /
NO / /
Explanation:
Ashland Ordinance No. 2400 increased the tax paid
by the traveler using a hotel, motel or other
traveler's accommodation from 6% to 7%. A yes
vote will reject this tax increase.
SECTION 3. That the City Recorder is hereb~ requested and
directed to give due notice of such Special Election hereby called as
provided in the Charter and Ordinances of the City of Ashland, Oregon.
SECTION 4. For the purpose of this Electionl the polling
places for Ward No, 1 shall be the Briscoe School, 265 North Main Street,
that Ward No.1 shall consist of Ashland Precincts 2, 3, 4, 5 and 7.
That the polling place for Ward No. 2 shall be the Ashland Middle School,
100 Walker Avenue, that Ward No. 2 shall consist of Ashland Precincts
1, 6, 10, 11, 12 and 13.
SECTION 5. The City Recorder is hereby authorized and directed
to employ qualified persons to serve as Chairman, Judge and Clerks on
the Boards of the various precincts.
-1- Resolution No.
RONALD L. SALTER
ATTORNEY AT LAW
94 THIRD STREET
ASHLAND. OREGON 97520
"
The foregoing Resolution was
of the Common Council held on the
Dated this ____ day of
duly passed
day of
at a regular meeting
, 1986.
, 1986.
APPROVED,
MAYOR
ATTEST,
CITY RECORDER
-2- Resolution No.
RONALD L. SALTER
ATTORNEY AT LAW
94 THIRD STREET
ASHLAND. OREGON 97520
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NOTICE OF SPECIAL ELECTION
IN THE CITY OF ASHLAND, OREGON
NOTICE IS HEREBY GIVEN that a Special Election has been called and will
be held in the City of Ashland, Oregon on the 31st day of March, 1987,
at which time there will be referred to the legal voters of said City
for their approval or rejection, Ashland Ordinance No. 2400, which
increases the transient occupancy tax from 6% to 7%.
The Ballot Title of said Measure to be submitted reads as
follows:
No. 51 REFERENDUM OF 1% INCREASE IN THE TRANSIENT
OCCUPANCY TAX
Question:
Shall Ashland Ordinance No. 2400, which YES / ---;
increased the transient occupancy tax from NO / ---;
6% to 7% be rejected?
Explanation,
Ashland Ordinance No. 2400 increased the tax paid
by the traveler using a hotel, motel or other
traveler's accommodation from 6% to 7%. A yes
vote will reject this tax increase.
The Polling Places for the purpose of this Election are as
follows:
Ward 1 (consisting of Precincts 2, 3, 4, 5 and 7) Briscoe
School, 265 North Main Street, Ashland, Oregon.
Ward 2 (consisting of Precincts 1, 6, 10, 11, 12 and 13)
Ashland Middle School, 100 Walker Avenue, Ashland, Oregon.
The Polling Places for said Special Election shall be open
between the hours of 8,00 a.m. and 8:00 p.m.
BY ORDER OF THE CITY COUNCIL, of the City of Ashland, Oregon,
day of , 1986.
dated
NAN E. FRANKLIN, City Recorder
City of Ashland, Oregon
Notice of Special Election
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ASHLAND HISTORIC COMMISSION
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CALL TO ORDER' \ '
The meeting was called to order,at 7:~0 p.m. by Chairperson Georg~e ~
Kramer. Members present were J1.m Lew1.s, George Kramer, Terry .
Grant, Craig Hudson, Maxine Colwell, Margaret Dode, Lorraine
Whitten and Hal Cloer. Also present were Associate Planner Stev ,
Jannusch and Secretary Sonja Akerman. Commission member Larry I f
Medinger was absent. ~ ,
MINUTES
November 5, 1986
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APPROVAL OF MINUTES
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Cloer moved and Hudson seconded to approve the minutes of the
September 3, 1986 meeting. Motion passed unanimously.
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STAFF REPORTS
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PA #86-114
Conditional Use Permit
Corner of 'c' and pioneer Streets
Barbara Mumblo
Jannusch explained the applicant has requested to use the property
located at the corner of 'c' and pioneer Streets for a Christmas
tree lot. It will be the identical operation as the past five
years, and in that time, no complaints have been received. He
stated that Staff is recommending approval to the Planning Commis-
sion.
Hudson moved and Lewis seconded to approve the application. Motion
passed unanimously. I
OLD BUSINESS
Staff will write a letter to Matt Farmer informing him to contactJ
Kramer and/or Medinger regarding the expansion of the Historic !f
District.
NEW BUSINESS ~
Discussion transpired regarding the term "public benefit" as used)
in applications for tax exempt status of historical structures. (
Kramer explained the Historic Commission needs to send a definition
of public benefit to the City Council. Cloer stated it was suggested
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. the Council and Historic Commission form a joint committee,
,ho~ver, nothing has developed. Hudson suggested the applicants
. 'tell us why they th ink the public would be benef i ted in each case
, a~d why the City should give tax exempt status to the property.
~ Cloer recommended that prior applications which have already been
approved be studied individually to determine what the public
benefit was. It was decided that Staff will send out more informa-
tci'on to all members and discussion of public benefit will ensue at
the December meeting.
~' 'ramer then informed the Commission he had attended 'the lOth Annual
\],JGovernor's Conference on Historic Preservation in Coos Bay the
. prior weekend. The City of Ashland was co-recipient of the 1986
Local Government Award for restoration work in Lithia Park (namely
\ he Butler-Perozzi Fountain). Jannusch stated the press release
~ill involve not only the Historic Commission, but also the Parks
Commission.
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Grant moved to reimburse Kramer $160.70 for expenses accrued at the
conference. Cloer seconded the motion. Kramer abstained and the
motion passed with 7 ayes.
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Cloer moved to eliminate the Historic Commission account at Valley
of the Rogue Bank, and give the entire amount ($521.62) to the
restoration of the Perozzi Fountain. Hudson seconded and the
motion passed unanimously.
Staff will find out current balance of Historic Commission portion
of City budget. Discussion will be generated at a later time
regarding the use of the money for promotion of historic
preservation.
Kramer then reported he had attended the Planning Commission
meeting on sign code changes. He expressed his concern with
certain non-compliance signs in Ashland and what would result if
the businesses would want to make any changes or expand their
enterprises (the signs would have to be removed). Some cities have
strict sign codes but if certain signs are designated as historic
landmarks, there would be no law that would force these establish-
ments to remove the signs if they wanted to expand their businesses.
He offered to obtain information, hopefully by the next meeting, so
the concept could be discussed in more detail.
o/hitten stated the Heritage Committee could use input for the
~ailroad Centennial project. Heritage day will be celebrated the
~unday before the 4th of July.
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<Kramer appointed Jim Lewis as Planning Commission liaison.
)Cloer moved and Hudson seconded to adjourn the meeting at 8:45 p.m.
,Motion passed unanimously.
~emnraudum
November 4, 1986
m~
Honorable Mayor and City Council
~ronn:~ Al Williams, Director of Electric Utilities
~ubject: Electric Department Activities for October 1986
The following is a condensed report of the Electric Department
activities for October 1986.
The department installed 12 new underground services and six new
overhead services, There were four temporary services installed and
one removed.
Seven transformers were installed for a total of 900 KVA and three
were removed for a total of 1087 KVA, removing 187 KVA from our
system.
.
We installed 3740' of conduit and 3645' of wire this month. The
department responded to 44 requests for location of underground
power lines and repaired five street lights.
There were 383 delinquent account notices worked, and 39 delinquent
accounts were disconnected,
We had 336 connect orders and 196 disconnect orders for a total of
532 orders. There were 17 new meters installed and one replaced.
The department installed two services and plugs for food stands for
Halloween.
Employees attended monthly safety meetings.
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~emnrandum
November 4, 1986
~o: Honorable Mayor and City Council
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~Ironn: Al Williams, Director of Electric Utilities
~ubjett: Electric Department Activities for September 1986
The following is a condensed report of the Electric Department
activities for September 1986.
The department installed ten new underground services and replaced four
services. There were two temporary services installed and one removed.
We responded to 62 requests for location of underground power lines and
repaired 15 street lights,
We replaced one 45' pole, one 35' pole and removed one 45' pole. There
was one 100 watt sodium vapor street light installed.
Seven transformers were installed for a total of 415 KVA and six were
removed for a total of 85 KVA, adding 330 KVA to our system.
We installed 5510' of conduit and 4785' of wire this month. There were
210 delinquent account notices worked, and 75 delinquent accounts were
disconnected.
There were nine new meters installed and twelve replaced.
We had 352 connect orders and 293 disconnect orders for a total of 645
orders.
Employees attended monthly safety meeting.
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RESOLUTION NO,
A RESOLUTION DECLARING THE CANVASS OF THE VOTE AT THE GENERAL ELECTION
HELD IN AND FOR THE CITY OF ASHLAND, OREGON, NOVEMBER 4, 1986,
WHEREAS, the City Council of the City of Ashland met on the
day of November, 1986, at the Civic Center of said City and pro-
ceeded to canvass the vote cast at the General Election held in and for
said City of Ashland'on the 4th day of November, 1986, and
WHEREAS, the said Council has canvassed the said vote and has
determined the number of votes for each candidate for certain City Offices
and for the one Measure as follows:
FOR COUNCILMEMBER, POSITION NO. 2
Susan Reid
Gregory williams
Write-Ins
3071
3046
1
FOR COUNCILMEMBER, POSITION NO. 4
Pat Acklin
Dane Coefer
Lorin E, Parsons
Write-Ins
3178
708
1645
1
FOR COUNCILMEMBER, POSITION NO, 6
G, Philip Arnold
Regina Stepahin
Write-Ins
3066
2365
2
FOR CITY RECORDER
Nan Franklin
Write-Ins
4429
1
FOR MUNICIPAL COURT JUDGE
Allen Drescher
David M, Orf,
Write-Ins
3842
2252
1
FOR PARK COMMISSION, POSITION NO. 1
Pat Adams
Write-Ins
4119
1
FOR PARK COMMISSION, POSISTION NO. 3
Jean M. Crawford
3886
-1- Resolution No,
RONALD L, SALTER
ATTORNEY AT LAW
94 THIRD STREET
ASHLAND. OREGON 97520
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FOR PARK COMMISSION, POSITION NO. 4
Patrick Doran
Tom Pyle
Write-Ins
2021
2244
1
FOR PARK COMMISSION, POSITION NO. 5
Gary Nelson
Write-Ins
4185
1
MEASURE NO, 51
Charter Amendment to separate
police & fire departments
Yes - 4381 votes
.No ~2225 votes
NOW, THEREFORE, be it resolved by the City Council of the City
of Ashland, as follows:
SECTION 1, The following candidates are hereby declared to
be elected:
Councilmember, position No. 2 Susan Reid
Councilmember, position No.4 Pat Acklin
Councilmember, position No.6 G. Philip Arnold
City Recorder Nan Franklin
Muncipal Court Judge Allen Drescher
Park Commission, position No. 1 Pat Adams
Park Commission, position No. 3 Jeam M. Crawford
Park Commission, position No. 4 Tom pyle
Park Commission, Position No. 5 Gary Nelson
SECTION 2. Measure No.. 51, to separate police and fire depart-
ments, is hereby dec.lared to have passed.
The foregoing Resolution was read and adopted at the regular
meeting of the City of Ashland Council on the day of November, 1986.
Dated this ____ day of November, 1986.
APPROVED:
. MAYOR
ATTEST:
CITY RECORDER
-2- Resolution No.
RONALD L. SALTER
ATTORNEY AT LAW
84 THIRD STREET
ASH~ND. CRE130N 97520
PROCLAMATION I...
I, L, .Gordon Medaris, Mayor of the City of Ashland, Oregon,
do proclaim that at the Election held in the City of Ashland, Oregon on
the 4th day of November, 1986, there was submitted to the voters for
their approval or rejection, one Measure, being No. 51, entitled,
"Charter Amendment Providing Permanently for Separate Police and Fire
Departments," is hereby declared to have passed, Further, the election
of certain Council positions and Park Commission positions was deter-
mined by the vote, so that Susan Reid was elected to Councilmember
position No.2; Pat Acklin was elected to Councilmember position No.4;
G. Philip Arnold was elected to Councilmember position No, 6; Nan Franklin
was elected as City Recorder: Allen Drescher was elected as Municipal
Court Judge: Pat Adams was elected to Park Commission position No.1;
Jean M. Crawford was elected to Park Commission position No, 3: Tom Pyle
was elected to Park Commission position No.4; and Gary Nelson was elected
to Park Commission position No.5,
Dated at Ashland, Oregon this
day of November, 1986,
L. Gordon Medaris, Mayor
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RONALD L. SALTER
ATTORNEY AT LAW
94 THIRD STRE:ET
ASHLAND, OREGON 97520
(503) 482-4215
October 21, 1986
Ms. Nan Franklin
City Recorder
City Hall
Ashland, Oregon 97520
Re: Special Election - Transient Occupancy Tax
Dear Nan:
As requested, enclosed is a Resolution and Notice.
We have taken the polling places from a older election, and
if they are incorrect, either feel free to make the changes,
or let me know and I will,
Of course, if you have any questions, please feel
free to call,
Very truly yours,
RONALD L. SALTER
City Attorney
RLS/pC
Enclosure
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RESOLUTION NO,
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A RESOLUTION CALLING A SPECIAL ELECTION ON THE 31st DAY OF MARCH, 1987,
IN THE CITY OF ASHLAND FOR THE PURPOSE OF SUBMITTING TO THE LEGAL VOTERS
A MEASURE CALLING FOR THE REJECTION OF ASHLAND ORDINANCE NO, 2400, WHICH
PERTAINED TO THE INCREASE IN THE TRANSIENT OCCUPANCY TAX,
BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS:
SECTION 1, A special election is hereby called to be held in
the City of Ashland, Oregon on the 31st day of March, 1987, from 8:00 a,m.
until 8:00 p.m., at which election there shall be submitted to the legal
voters for their adoption or rejection of Ashland Ordinance No, 2400,
entitled, "An Ordinance Amending Section 4.24.020 of the Ashland
Municipal Code Increasing the Transient Occupancy Tax to 7%."
SECTION 2. That the Ballot Title is as follows:
\
No, 51
REFERENDUM OF 1% INCREASE IN THE TRANSIENT
OCCUPANCY TAX
Question:
Shall Ashland Ordinance No. 2400, which
increased the transient occupancy tax from
6% to 7% be rejected?
YES / /
NO / /
Explanation:
Ashland Ordinance No, 2400 increased the tax paid
by the traveler using a hotel, motel or other
traveler's accommodation from 6% to 7%, A yes
vote will reject this tax increase.
SECTION 3, That the City Recorder is hereby requested and
directed to give due notice of such Special Election hereby called as
provided in the Charter and Ordinances of the City of Ashland, Oregon,
SECTION 4, For the purpose of this Election~ the polling
places for Ward No, 1 shall be the Briscoe School, 265 North Main Street,
that Ward No.1 shall consist of Ashland Precincts 2, 3, 4, 5 and 7.
That the polling place for Ward No, 2 shall be the Ashland Middle S~hool,
100 Walker Avenue, that Ward No. 2 shall consist of Ashland Precincts
1, 6, 10, 11, 12 and 13,
SECTION 5. The City Recorder is hereby authorized and directed
to employ qualified persons to serve as Chairman, Judge and Clerks on
the Boards of the various precincts.
-1- Resolution No.
RONALD L. SALTER
ATTORNEY AT LAW
94 THIRD STREET
ASHLAND, OREGON 97520
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The foregoing Resolution was duly passed at a
of the Common Council held on the day of
regular meeting
, 1986.
Dated this ____ day of
, 1986.
APPROVED:
MAYOR
ATTEST:
CITY RECORDER
(
-2- Resolution No.
RONALD L. SALTER
ATTORNEY AT L..AW
94 THIRD STREET
ASHLAND. OREGON 97520
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NOTICE OF SPECIAL ELECTION
IN THE CITY OF ASHLAND, OREGON
NOTICE IS HEREBY GIVEN that a Special Election has been called and will
be held in the City of Ashland, Oregon on the 31st day of March, 1987,
at which time there will be referred to the legal voters of said City
for their approval or rejection, Ashland Ordinance No. 2400, which
increases the transient occupancy tax from 6% to 7%.
The Ballot Title of said Measure to be submitted reads as
follows:
No. 51
REFERENDUM OF 1% INCREASE IN THE TRANSIENT
OCCUPANCY TAX
Question:
Shall Ashland Ordinance No, 2400, which
increased the transient occupancy tax from
6% to 7% be rejected?
YES / /
NO / /
Explanation:
Ashland Ordinance No. 2400 increased the tax paid
by the traveler using a hotel, motel or other
traveler's accommodation from 6% to 7%. A yes
vote will reject this tax increase.
The Polling Places for the purpose of this Election are as
follows:
Ward 1 (consisting of Precincts 2, 3, 4, 5 and 7) Briscoe
School, 265 North Main Street, Ashland, Oregon,
Ward 2 (consisting of Precincts 1, 6, 10, 11, 12 and 13)
Ashland Middle School, 100 Walker Avenue, Ashland, Oregon.
The Polling Places for said Special Election shall be open
between the hours of 8:00 a.m. and 8:00 p.m.
BY ORDER OF THE CITY COUNCIL, of the City of Ashland, Oregon,
dated day of , 1986.
NAN E. FRANKLIN, City Recorder
City of Ashland, Oregon
Notice of Special Election
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