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HomeMy WebLinkAbout1986-1007 Regular Meeting ;l~(~ \ ~ "',. _,woJt.tant: . .~. .! i . T --~ . '(,A~\4 ,'.' , "\.~~... .-'..4" .~ . t III. ':v. VI. VII. v"III" . IX. . , Any cU-i.zen afteniUYtg Council. meeting.! may .!pea.k on any <<em on ;the .agenda, wz,(U.I .u .i6 -the <lu.bject:'06 a 'pu.bUe heaJt.i.ttg wh..i.eh ha.6 been elo<led. r 6 . you. wu,h -to <lpeak, pte.a1>e we and a.6teIL you. have been Jt.eeognized by :the ChcWr., g.i.ve yoWl name and addir.eM. The Chai.Jt. wu..e. :then aUow you. -to <lpeak. and aUo .i.rt60.lU1l you. a..\ -to :the amount: 06 :U.me aUo:Ued -to you.. ~he ~e gJta.nt:ed ~...J~e,dependeni -to ,<lame ext:ent: on :th~ na.twr.e 06 -the .{;tem u.ndeIL cU.6wM-<.on, me I1W!IbeIL 06 peopte who wu,h -to be hea.l';d, and .. -the tength 06 the agenda., /v ~, "~ . ---'.../ REVISED ., _._.' AGENDA FOR THE. REGULAR MEETING "", r '. ASHLAND CITY COUNCIL .' October 7, 1986 : ; \ I. PLEDGE,OF ALLEGIANCE: i:30 P.M., Civic Center Council Chambers I II. ROLL,"-CALL Regular .Meeting and Executive Session of September 15, 1986 IV. APPROVAL OF MINUTES: .1 PuBLIC HEARINGS: l( Proposed amendment to the zoning ordinance pertaining to the reestablishment ...., f f' o none on ormlng uses. 1 COMMllNICATIONS PETITIONS & REMONSTRANCES: 1. Letter from Robert Macknowski representing Ashland Citizens Tribunal. e UNFINISHED BUSINESS: 1. )APprOVal of design features for the proposed improvement of Hersey Street from' . N.. Main. Street to Water Street. 2. 'Request by Director of Public Works for appropriation for plans and cost estimates (for energy savings measures at Wastewater Treatment Plant. NEW & MISCELLANEOUS BUSINESS: I 1. ~mofrom Director of Planning relative to annexation systems development fees for Forensics Laboratory. r 2. ~emo from Director of Public Safety requesting amendment to .personnel services 9udget for 1986-87. ) 3. ~mo from Director'~f Public Works requesting that a public hearing be set for construction of curb, gutter and paving of Tucker Street and portion of Walnut S I . t~et. ~. ) .' , 4. Recommendations from Traffic Safety Commission. 5. M~O from Director of Public Works Alsing requesting authorization of signatures relative to acceptance of a TrafIlc Engineering Grant.' , 6. Me~o from Planning Director Fregonese giving progress report on restoration of Perozzi Fountain and requesting funds for completion. , 'PUBLIC(FORUM: Business from the.audience not included on the agenda. ORDINANCES, RESOLUTIONS & CONTRACTS: 1. F~~st reading of an ordinance ordering the improvement of Hersey Street from N. Main S,treet to Water Street under the F.A.U.S. Program and forming a Local Improvement ~~strict. . 2. \ First reading of an ordinance annexing 16.7 acres located North of Crowson Road and ~West of 1-5 freeway (Claude Benson, Applicant). \..,,-~ \ "----- '. ,. QTHER BUSINESS FROM'COUNCIL'MEMBERS / "( t r i}DJOURNMENT A~tachments : r! Minutes of Boards, Commissions & Committees l .... -., \ ,I t ~\ irwr... x. XI. I \ / / \ '- '"'" ORDINANCES, RESOLUTIONS & CONTRACTS: continued v - I - -, -/ v-"'" 3. First reading of an ordinance withdrawing certain recently annexed property from Jackson count~Pls~r7ct No.5 (Claude Benson Annexation). 4. First reading of\..an ordinance rezoning certain recently annexed property from Jackson Co~nty_RR-5 to City of Ashland M-1 and E-1 (Claude Benson Annexation). ,- ......... Jr-" 5. Second reading by title only of an ordinance amending the Municipal Code with . respect to alarm systems and special police service feeso 60 ~Reso1ution authorizing an amendment to the BoP.A. Power Sales Contract. 7)' A resolution providing for installation of1curbs, gutters and paving of Tucker/ Walnut Streets and setting public hearing for October 21, 1986 at 7:30 PoM. ,8~ Ratification of a new 3-year contract with I.B.E.W., Local 659, representing the Clerical/Technical emp1oyeeso - Memorandum from Director of Public Works A1sing requesting authorization of Mayor and Recorder to.sign agreement with Southern Pacific relative to sewer under the railroad track on Wightman Street. Voting delegate to LoO.Co Convention Mayor Laws - Alternate Letter from Cooper re: 8" sewer Regional meetings by LoO.C. re: Letter from Lodging Association tax measures Letter from Foster & Purdy ? '--) ./ \ '.., '\ - '--------- :::;jji .. ,] , ,. ~ , ROLL CALL APPROVAL OF MINUTES PUBLIC HEARING ASHLAND CITIZENS TRIBUNAL GRANITE ST. CLOSURE I ?h MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL Septemoer 16, 1986 Mayor Medaris noted that on September 17th the 199th anniver- sary of the signing of the U.S. Constitution will be marked and invited the audience to join in the recitation of the Pledge of Allegiance. On roll call Reid, Bennett, Acklin, Laws and Arnold were present. Elerath was absent. Reid moved to approve minutes of the regular meeting of September 2, 1986; Bennett seconded the motion which passed unanimously on voice vote9 ., The continued public hearing regarding a request for annexa- tion, subdivision and zone change for 16.7 acres located North of Crowson Road was reviewed by Director of Planning Fregonese who sub11ii.tted a memo dated September 16th from him- self and asked that it be made part of the record~ Fregonese explained that the original plan to use water from a line that runs_between Croman Corp. and Oak Knoll was no longer an Option due to commitment of that source due to development in the area. Fregonese noted the request includes approval of development incphases with the first phase' to be served by septic. tanks subject to approval by Jackson County and sewer line~~will be installed in phase one for eventual connection to"sewer, 'service. Richard Stevens.. representing Applicant Claude Benson explained the use of septic tanks as opposed to holding tanks which require maintenance and reviewed plans for water in cooperation with B & G Properties w~o plan to develop further and who have been required to provide water lines for that purpose. The public hearing was opened and there being no comment either pro or con, was closed. Laws moved to approve the annexation, subdivision, and variance, and instr- uct staff to prepare the necessary findings, ordinance, and annexation agreements; Arnold seconded the motion which pass- ed unanimously on voice vote. Robert Macknovski reviewed his letter relative to proposing formation of an Ashland Citizens Tribunal to conduct a public information survey relative to citizens kno"ledge of nuclear weapons. Macknovski outlined his affiliations with peace groups and asked for CoUncil support. Janelle Ryan, 52~ E. Main Street expressed concern over possession and use of' nuclear arms and asked for cooperation from Council on the matter. The Mayor said that Macknovski and Ryan are welcome to conduct a survey of the citizenry. No action was taken. A letter "as read from the Ashland High Cross Country Coach who was present in the audience. 'Julian noted that 500 run- ners 'are expected to participate in the yearly event. Reid moved to approve; Bennett seconded the motion which passed without opposition on voice vote. 9/16/86 P. 1 ~}{ular Mee tins; iJ. , . HERSEY ST. IMPROVEMENTS '&9hland'City'Council .... '9/l6/86P;2 The City Administrator reviewed a memo he had written rela- tive to proposed improvement of Hersey Street from'N. Main Street to Water Street initiated by petition and pre-signed agreements representing 51% of the affected property owners. Almquist noted that with the commitment of property owners the City can apply for funding through FAUS which would make it possible for the City to guarantee a cost not to exceed $25.00 per front foot for the paving of Hersey Street. Almquist noted that there had been 41.65% in opposition at the public hearing held on December 17, 1985. Almquist s.tllted that at a recent meeting of the staff and property owners (September 4, 1986) the Director of Public Works had pre- sented a design approved by the State Highway Division and at that time a few of the property owners disapproved of the bikeway asking that it be deleted from the project and Al- sing indicated that the bikeway is part of the City's overall bikeway system/plan. Alsing showed a map illustrating the configuration of the proposed improvements. Terry Brimhall representing Jim Parsons said the City promised to stake the right-of-way and then call another meeting after that time but the meeting was never called. Brimhall contradicted the statistics showing 51% in favor saying that a recent survey showed 52.8% against the proposal. Brimhall said tbatParsons Pine is in favor of what the majority of the people want but wants to know how everyone voted on the project. Almquist noted that three people have signed the petition in opposi- tion after having signed agreements in favor of future imp- rovements when Planning actions have been approved. Almquist read the minutes of the Council meeting of the public hearing on December 17, 1985. Fred Roberts spoke saying he is not now in favor of paving nor ever has been but would not oppose if the majority are in favor. He said he would want to know the 51% indicates a legitimate majority. Acklin asked Roberts if he considered a prior signed agreement in favor of;-future improvement valid and Roberts agreed it is valid but dislikes the policy. Laws said the property owner has received a right to develop property and with it comes an obligation to improve the streets when the time comes and added he thinks it is a good policy. Laws said it is the City's policy to improve City streets whenever it is possible to get 51% in favor but it can be done with 1/3 in favor or the absence of 33 1/3 remonstrance. Laws said the Federal funds are avail- able and the City can legally go ahead with the proposal. Brimhall said the FAUS money is not available at this time and Alsing explained that the property owner's' support, design and entire proposal must be submitted with the application for the funds before monies are available. Alsing said if they are not available the matter will be returned to Council for further consideration. Toni Robbins of 312 Helman St. opposed the plan and had signed in favor because of approval of a Planning action. Rob Robbins, 312 Helman said that they had signed in favor of paving to get a Day-care Center permit but that his people don't use Hersey street but Helman. Robbins noted that his home is on the corner of Hersey & Helman Laws moved to postpone for notification of property owners and place on next agenda. Reid seconded the motion which passed unanimously on voice vote. 9/16/86 P. 2 ;;.ular Mee ting ., .. " TRANSIENT OCCUPANCY TAX '" ~ ...-, -'..~~ . ..:- .--, 'Ashland'City'Council' . '9/16/86P;'3' To accommodate the many interested persons in the audience, the ~~yor moved the second' reading by title only of an ordin- ance._increasing .the transient _ occupancy_tax_ahead_on_the____ agenda. Almquist gave second reading by title only of an 'ordinance increasing' the transient occupancy tax ~o'seven (7) percent. George Foster spoke in favor of the proposal say- - - - - ing that Ashland deserves to compete with other Cities for tourist trade and noted when he travelled in business he can't remember being concerned with room tax. Foster said the City has everything else and should have an l8-hole golf course. Peter Zukis of Oak Knoll Men's Club asked for some- one to let him know why they wouldn't want an l8-hole golf course in Ashiand and no one responded. Jean Cauvin,,,!'epres- enting the Accommodations group and owner of Windmill's Ash- land Hills Inn said that the Ashland Lodging Association is in favor of the golf course but against the method of paying for it through the hotel/motel tax. Cauvin asked that two weeks be allowed to explain the plan to lodging people. and perhaps to offer ideas for developing a course by other means. Jim Beaver said that the accommodations people are trying to come up with a variable plan which would change the tax struct- ure to a seasonal formula. saying that he would like to work out a more palitable solution. Bill Yeoman, 6500 Highway 66 said the off-season is a big concern but that the motel owners should be able to put a marketing package together. Levy said he has seen no cost, plan or total expense and asked why this is not available. He asked that two weeks be given to study the proposal. The City Administrator said that there has been involvement for many years and that the lease- holder Sullivan has had a golf course Architect Powers to draw. design and estimated cost of $375,000 was submitted which Almquist said appears to be low and that $50,000 a hole. would be more realistic for a total cost of around '$500,000. Almquist said that revenue bonds could be used for financing the development of the course which would be paid by the users of the course and Bancroft Bonds could be used should Buddy Sullivan wish to sell the balance of time on his lease which has eight years to run. Acklin said the Council at this point .must act on ac~uiring the land which is the only land adjacent to the present course and is avail- able at this time. Lee Howard, 90 Ridge Road said the City is confronting a great opportunity to purchase the land at this time and when it is paid for over the next five to seven years the motel tax can be reverted to the 6%. Sharon Thorma- halen said she doesn't enjoy collecting the tax from her guests': now and doesn't wish to explain it as a tax for other than services. Thormahlen said that earlier a tax hike was suggested to benefit a Health Service and now golf is the reason. Acklin said that Council has resisted many special interest groups recommendations to raise the motel tax in the past but this proposal will benefit the lodging industry. 9/16/86 P. 3 ." "'. '. gulatMeeting' . .. TRANSIENT OCCUPANCY TAX Continued 'Ashland'City Council . '9/l6/S6 'P, Don Pohlmann, 790 Acorn Circle, said he has golf course figures in mind and has been involved with Mr. Sullivan and the golf course architect preparing the plan. In con- nection with the exchange of property proposal, Pohlmann said that Mr. Powers prepared costs of those factors at an estimated $375,000. Pohlmann said he realizes that the motel people are concerned about the tax but showedcbrochures used by the Chamber of Commerce that show pictures of the golf course and/or' advertise its availability to draw tourists. Pohlmann said' he plays golf all year on a daily basis and feel, the eighteen hole course will keep the golfers moving rather than being stacked up and making a long play for only nine holes. Pohlmann noted at a recent convention of 200 people that they went to Shastina for their tournament at a tremend- ous loss of business in Ashland including the golf course. Pohlmann said he tried to play golf last Saturday but there was no time available so he did a survey on golfers asking them how they' feel about a motel tax and found no opposition to the tax but enthusiasm about the possibility of an IS-hole course. Wayne Sorsoli, 765 Cambridge, spoke in support as a golfer saying he spends $50.00 a month playing now and will spend more should an IS-hole course be developed. Sorsoli urged that City involve itself in the project since it sup- ports other types of recreation here in Ashland including tennis, baseball, swimming etc. Ken Mickelson said that about eighty years ago a controvery was underway regarding acquisit- ion of additional land for expansion of Lithia Park aQd with the wisdom of the people leaning toward the proposal/r~sulted in development of one of the most beautiful parks in the world. Mickelson said the City needs recreation areas and said there should be ways the tourist can help pay for it. Howard Wagner of the Flagship Inn said they do advertise the golf course and he is not against expansion of the golf course but is concerned about the finances of it saying there should be other ways to have tourists pay .their fair share. Wagner said. .'the costs should be spread between all businesses it is going to help. Reid suggested a study session on the issue since the next regular meeting is three weeks away which would give staff time to come up with a written proposal to show the people with figures. Reid said she would like to know if Revenue Bonds can be used to purchase land. Reid also questioned access and the possibility of buying Mr. Sullivan out etc. and said the citizens have a right to understand the whole concept. Reid said the idea of the golf course is appealing but more information is needed. Bennett said she would like to pursue a study relative to pro rata per- centages and explore workable solutions. Acklin said she does not think it is a good idea to wait and that the figures are available to look at. Acklin said she doesn't feel the S% in .the summer and 4% tax in the winter to be workable but 9/16/"86 P,4 gular Meeting' . . , " TRANSIENT OCCUPANCY TAX Continued ASHLAND SENIOR PROGRAM TRANSPORTATION STP CONSERVATION UPDATED SEWER SYSTEM STUDY 'Ashland'City'Council' '9/l6/86P;5 offered to work with Wagner and other motel people for a acceptable solution. Acklin said Council' has resisted add- ing to the motel tax and motel owners need only to look at the past:-record to confirm that. Acklin said it is time to act on the proposal. Arnold said he would like to see some- thing worked out to lessen the dispute but that it is time to act to secure the available land which will have a long term impact on the community and doesn't think the difference of 1% will have a detrimental affect on the motel business. Arnold moved to adopt; Acklin seconded the motion. Reid dis- closed that she is in the lodging accommodations business and will receive monies relative to the business. On roll call Bennett, Acklin, Laws and Arnold voting in favor. Reid opposed and the motion carried. A memo from Ashland Senior Program Director Dunlap was read relative to funding for Special Transportation for the Elderly and Handicapped and showing distribution of monies from cigarette tax and other funding i;e. Rogue Valley Transit District. The Senior Program's proposal to apply for fund- ing would expand the Taxi Subsidy Program by reducing the age requirement to 60 or over; remove income as a means test; include handicapped over age 18; provide funding to Ashland Taxi to bring insurance coverage to compliance with RVTD application requirement etc. Dunlap reviewed the application process and said it would be applied for on a yearly basis to supplement the existing transportation program. Laws moved to authorize signatures; Acklin seconded the motion. Larry Hyland of Southern Oregon Citizens for Independent Liv- ing said he put in a proposal to handle severely handicapped people and wondered about people under eighteen years old in the program. Mavis Cloutier said that most handicapped people under that age are in an educational setting where transporta- tion is provided. Hyland asked about taxi fees where the lift is used and Dennis Perkins reviewed the schedule where people are moved from their homes to the special transport and rates from curb to curb. On voice vote the motion passed without opposition. Postponed until return of Councilor Elerath. Steve .Simonson, Asst. V.P., CRS Sirrine, presented the Updated Sewerage System Study Report covering manhole overflows, STP flows which create problems upsetting balance of system and other problem areas and said a computer program has been created which can be amended in the future. On question of Reid relative to water treatment, Simonson said that the study included. collection only. Simonson said the Ashland Creek Pumping Station needs to be expanded and include an emergency generator. Alsing complimented Simonson on the thorough job and the Mayor and Council also thanked him. 9/16/86 P. 5 sUlarMeeting .., .. SEWERAGE STUDY cont. ASHLAND POWERHOUSE WORKERS COMP. MANUAL RATES PUBLIC FORUM ORDINANCES Hersey St. Improvements Alarms Systems OTHER BUSINESS FROM MEMBERS ADJOURNMENT AshlandCitv Council 9/10/eso'r. b Laws asked Simonson if he anticipated that we would be press- ured into a tertiary system. Alsing said that the plant is now adequate and has extra capacity and standards were set when the STP was expanded. The City Administrator reviewed the proposal to submit nomina- tion for Ashland Powerhouse to the National Register of Histor. ic Places and authorization to pay approximately $1,225 for research to be done by Historian Kay Atwood. Acklin moved to approve; Reid seconded the motion which passed unanimously on voice vote. Submitted for information only. No comments from the audience. First reading of an ordinance ordering the improvement of Hersey'Street postponed until public meeting can be held after notification of property owners. First reading was given an ordinance amending Chapter 4.32 of the Municipal Code with respect to Alarm Systems and Special Police Service Fees and Bennett moved to second read- ing; Laws seconded and the motion passed unanimously on roll call vote. Reid asked about the ordinance relative to Nonconforming Uses and Almquist said that it would be read in the first meeting of October because of time needed to notice it. Reid asked that Bob Nelson give update for Central Services. The meeting adjourned at 10:45 P.M. Nan E. Franklin City Recorder L. Gordon Medaris Mayor / 9/16/86 p. 6 Jlemorandum ijI 0: Mayor and City Council Jff rom: ~ubjed: Planning Commission Amendment to Chapter IB.6B.090 - Non-conforming Uses At its July 23, 19B6 meeting, the Planning Commission voted unanimously to forward the following amendment to the Ashland Municipal Code to the City Council.. The proposed amendment would allow for the reestablishment of an abandoned non-conforming use through the issuance of a Conditional Use Permit from the Planning Commission. In addition to the standard Conditional Use Findings, further findings of fact must be substantiated for the approval. The amendment is as follows: C. REACTIVATION: A non-conforming use, which has.been abandoned for a period of more than six months may be reactivated to an equivalent or more restricted use through the Conditional Use and Site Review process. In evaluating whether or not to permit the reactivation of a non-conforming use, the Planning Commission, in addition to using the criteria required for a Conditional Use Permit and Site Review, shall also use the following additional criteria: 1) That any improvements for the reactivation of a non- conforming use to an existing non-conforming structure on the site shall be less than 50% of the value of the structure. The value of the structure shall be determined by either the assessed value according to the Jackson County assessor or by an independent real estate appraiser licensed in the state of Oregon. Personal property necessary for the operation of the business or site improvements not included in the structure shall not be counted as improvements under this criteria. 2) An assessment that the traffic generated by the proposed use would not be greater than permitted uses on the site. In assessing the traffic generated by the proposed use, the Planning Commission shall consider the number of vehicle trips per day, the hours of operation, and the types of traffic generated, i.e., truck or passenger vehicle. The Planning Commission shall modify the Conditional Use Permit so that the oper3tion of the non-conforming use is limited to the same traffic i,c;)'Cct as permitted uses in the same zone. ,. . Amendment to 18.68.090 - Page Two 3) That the noise generated by the proposal will be mitigated so that it complies with the Ashland noise ordinance, Chapter 9.08.170, and also that it does not exceed the average ambient noise level already existing in the area, as measured by this standard. 4l That there will be no lighting of the property which vlOuld have direct illumination on adjacent uses and that there vlould be no reflected light from the property greater than the amount of reflected light from any permitted use in that same zone. 5l In a residential zone the findings must further address that such reactivation will further implement Goal VI, Policy 2, Housing Chapter of the Ashland Comprehensive Plan. KCJTE: The existing Section (Cl "Building or structure" of Chapter 18.68.090 will become Section (Dl. July 23, 1986 f l '" . . " . i " .. LIST OF NON-CONFORMING STRUCTURES Old Packing Plant - Wiley Street - Bruce Hornack Orchard & Grandview - Kneebone Helman Bath - Randy Street Christlieb - Elizabeth Street Ashland Greenhouses - Nevada Street State H~lY Building on Mountain & 'B' Street Concrete Building - 5th Street, between 'A' and 'B' Cabinet Shop - 165 'B' Old Key Shop - Hargadine Upper Tolman Creek Road - Metal Building Bellview Grange - Tolman Creek Road Soroptomist Community Hall - Clark Street Planing Mill - Middle Tolman Creek Road Ashland Car Tune - Crowson Road :', )'" " '" '" '<" -; . \ Mr. Brian Alinquest Ashland City Administrator City Hall 20 E Main St Ashland, OR 97520 September, 24, 1986 Dear Mr. Alinquest: . Recently, the Ashland Citizens Tribunal' presented to the City Council a declaration and recommendation from the findings of the research on the issue of nuclear war planning and preparation, that, according to International Law experts of all nations...is illegal. Pursuant to (Chapter 2.04, Sec. 2.04.100) Title 2, of the Ashland Municipal Code, we further request and desire to present to the Council for consideration, and, at the earliest possible council meeting, either regular or special, agenda time for the following: (1) The Council consider a "Ashland Peace Tax" to generate revenue to support groups working for peace, such as the Ashland Citizens Tribunal. (2) The Council support Congressional action to increase spending for local government needs by taking money from the military and excessive defense spending. (3) The Council draft a resolution renouncing the insane planning and preparation for nuclear warfare and send this resolution to our officials in Hashington. The First Amendment to the U.S. Constitution and other laws support these actions. The reason for a First Amendment to the Constitution is to enforce the democratic rights of the people. The reason people must be able to speak. freely is so that they can run the government...so they can tell the elected representatives and the President what to do. As a matter of law, local officials are required to work for the protec- tion of the health and safety of their people. The U.S. natfonal defense agencies, the Army, Navy, etc. are required to protect the safety of the people...not from accidents or hazardous materials - but from military invasion. Since the Ashland Community Health Care and Future Social~Needs Committ~ ee Report states that new sources of revenue are needed for health and social services program, we suggest that the Council support the "Income and Job Action Act" of 1985-86, introduced by C.ongressmembers Hayes and Coyers. If ~( ~ . Mr. Brian Alinquest Page two September 24, 1986 This bill proposes local planning as part of a national planning to reduce unemployment and to convert from military to citizen needs. It is a well know fact that the largest share of taxes go to the mili- tary and supports the most dangerous (nuclear weaponry) buildup in the history of the world. The telephone tax for example, paid by the public, funds, in part, this nuclear arms production and the preparation for nuc+"' lear warfare. A local tax levied by the Council could be used for the support of actions for peace, rather than weapons. ~e~~~. R~Macknowski Ashland Citizens Tribunal 140~ Central Ave Ashland, OR 97520 482-9244 (,.,,'f<".;.-' 0, .;/(' \ t >--- , ,,~ t 'J' , 1- . . , ; : . 'I ~tmnrnndum August 6, 1986 , , i i. W"o: Brian L. Almquist, City Administrator ('" JIf rom: Allen A. Alsing, ~ubjed: Director of Public Works 'Wastewater Treatment Plant In February, 1985, the City was offered financial assistance by a.D.a.E. to study and identify ways to conserve electrical energy at the Wastewater Treatment Plant. The City ultimately entered into a contract with Brown and Caldwell for the study which identified a number of equipment and technical modifi- cations which warranted future implementation. Phase II of the program would be engineering, design, and cost estimating; with implementation being Phase III as funding became available in tne future. As part of the budgeting process, I included $8,000.00 in the proposed budget for the engineering representing the Phase II part of the project. Unfortunately, I could not attend the budget meeting where this proposa~ was considered, and Bob Nelson did not have the infor- mation to su~port it. Consequently this item was not included in the budget. . It would be in our best interest, long term, to proceed with this con- servation program and I would like to discuss funding with you. I would somehow like to find funds for this phase in this bUdget year so that we can proceed with implementation in the next budget. You might recall that the program allows us to borrow the money for Phase II with repayment to be made with ultimate conservation savings. we decided, in discussion with Bob Nelson, that we would be better off to fund by budgeted money rather than borrowing. ":f~' , '.'- ~~ ,:' ~r>, . . I,' P , - ' I . !'" , " )'r t.c' . "i', , .' \~ . , - ;', }if :.j TO: FROM: RE: MEMORANDUM Mayor and counCi~~-' Planning Directo Annexation fee f Fo nsics Lab " , . ,. ",. . .- "'. , ") Site The Forensics lab project is moving ahead, and a possible snag has developed which I believe can be easily resolved. The property which has been annexed has not paid an annexation fee. The ordinance which assesses the annexation fee does not prescribe a fee for the SO zone, however if it was assessed the same as a single family lot, the assessment would be $6,673. The college will not be using the site, so are understandably reluctant to pay the assessment. The Fish and Wildlife Service considered Ashland as a site because they were told that the land would be ready to develop, with all offsite infrastructure costs to be paid by the city, the state, or the college. The state cannot, by statute, use its funds to pay for a fee of any kind. At this point, the college has contributed 5 acres of land, and the costs of surveying and processing the application, the state has committed to paying for a road development which will cost about $70,000. At this point our only cost has been personnel costs related to engineering and supervising the road construction. The final signing of the lease is awaiting the resolution ot'this problem. Since this would bring about 30 high paying, stable jobs to this area, and this' appears to be a serious stumbling block to the project, I would recommend that the city waive payment of the fee, or find some other means to forgive this assessment. ~emnrattdum September 29, 1986 m~ Honorable Mayor and Council ~~ Vic Lively, Public Safety L. R. King, ~ire Chief Director J~ ~~~ Request to Hire Firefighter In our continuing search for improvement and cost savings in the Department of Public Safety we present the following proposal. After reviewing our final 1985-86 expenditures for personnel services in the Fire Division we feel that a savings can be realized by hiring another Fire Fighter and having a staffing level of 6 on each shift. We have reviewed this proposal and the savings possibilities with Mr. Almquist and he agrees with our plan. We project a total savings over the next 2 years of approximately $17,000. During the remaining 8 months of the 1986-87 fiscal year we would be able to save approximately $14,500. In the next year the savings would be about $2,500 and in the third year would be a fixed cost. We feel that this move would give us more flexibility in the operation of the Fire Division. As you will recall when the Communications/Training Supervisor was moved out of the Fire Division that left the Division short one person and we have been covering this by hiring back. Chief King and I will both be at the council meeting to answer any questions you may have about this proposal. If you have any questions prior to that time feel free to contact either Chief King or me. ~emnrandum October 1, 1986 .. 'aIO: Brian L. Almquist, City Administrator 3 ':ill' (I- C'I rom: Allen A. Alsing, Director of Public Works cSubjed: Request for Public Hearing .for Street Improvements We have recently received a number of petitions calling for the improvement of Tucker Street and Walnut Street from Thornton Way to Grant Street. The responses are as follows: Represented by prepaving agreement 705.15' "" 39.41% Signed in favor of improvement 315.34' "" 17.62% SUBTOTAL 57.03% Signed in opposition to improvement 50.00' = 2.79% No Response 718.89' = 40.18% TOTAL 1789.38' = 100.0% Several positive and one negative petition were also received which were included in prepaving agreement areas 'as shown on the attached sheets. To date 8 petitions have been received, with only 2 signing against the improvements. Would you please include this item on the next Council agenda for setting of a public hearing? ~emorandum October 1, 1986 mo: JJf rom: Brian L. Almquist, City Administrator ) '" Allen A. Alsing, Director of Public Works ~uhjed: Recommendations from Traffic Commission The Ashland Traffic Safety Commission at its meeting of Sept. 24, .1986, voted to recommend the following to the City Council: 1. That the "Car Loading Zone" signs on Beach Street, in front of Lincoln School, be replaced with "Commercial Vehicles_Only" signs and the zone length be decreased to 45 feet to accommodate one school bus. This request came from Principal Rose Marie Davis. The school has developed a student loading zone, on site, behind the school and Mrs. Davis wishes to discourage all student loading or unloading on Beach Street. The bus zone is needed for school activities utili- zing bus transportation because buses cannot make the turn off of Beach into the loading area behind the school. 2. That the "4 hour parking" zone on C Street between 1st and 2nd Streets be changed to "4 hour parking, 8:00 A.M. to 5:00 P.M., weekdays". This would then conform to regulations on other four-hour zones and would free up long-term parking for evening use. ~emnrattdum October 1, 1986 ijJ 0: Mayor and City Council > JJr rom: 6L Allen A. Alsing, Dir. of Public Works .' . ~ubjed: Traffic Engineeririg Grant /. . " Several months ago it c~~ to our attention that grants of up to $3000.00 were available to local government in the way of technical assistance through the Oregon Traffic Safety Commission for traffic engineering and highway safety serv~ces.. The Ashland Traffic Safety Commission discussed this opportunity and through discussions with Fire Chief Lee Roy King, requested that a grant request be submitted for design and cost estimate of a Traffic Signal Emergency Vehicle pre-emption System. This is a system which allows emergency vehicles to control traffic signal functions such that the emergency vehicles will always have a "green light" at signalized intersections. The' grant, of course, does not include purchase of the equipment but would develop all information needed by the Public Safety Department for planning and budgeting. We have been successful in obtaining the grant and would like Council authorization to sign the appropriate documents. Attachmentl . Traffic Engineering and Highway Safety Assistance for Local Government Local jurisdictions can obtain free technical assistance from private traffic consulting engineering firms under a program recently implemented at the Transportation Research Institute, Oregon State University. The program, sponsored by the Oregon Traffic Safety Commission, provides traffic engineering and highway safety services for local government upon request. Some of the services available are: analysis of a safety problem. redesign of an unsafe intersection, evaluation of the jurisdiction's traffic control devices and analysis of traffic operations. Local agencies should submit their request for these services to Oregon State University (OSU.) Nine traffic engineering consultants have been selected to assist with the program. OSU verifies the type and severity of the problem. then assigns a consultant to perform the work with the local jurisdiction, matching the consultant's particular expertise with the request. Individual projects are limited to $3,000 per project and up to $5,000 with special approval. The request for assistance should be directed to the Transportation Research Institute at OSU by phone or mail. Requests will be placed on a preliminary Request For Technical Assistance form that will then serve as the description of work to be done. Fpr more information or requests.for technical assistance, please call Hossein Takallou, project coordinator, at (503) 754.2458. r .".";;:t,;;\,, 'r;,,;-:,: ...u~___....._____...__. ' ",' l"', ;." .\.' < ' .; ~ :' , ORDINANCE NO. . AN ORDINANCE AUTHORIZING AND ORDERING THE IMPROVE}ffiNT OF HERSEY STREET FROM N. MAIN TO WATER STREETS UNDER THE . F.A.U.S. PROGRAM BY CONSTRUCTING THEREON CURBS. GUTTERS AND PAVING; AUTHOR- IZING THE ASSESSMENT OF COST OF SAID IMPROVE}lENT AGAINST PROPERTY TO BE BENEFITTED THEREBY: AND PROVIDING THAT WAR- RANTS ISSUED FOR THE COST THEREOF BE GENERAL OBLIGATIONS OF THE CITY OF ASHLAND. rmEREAS. the Council has heretofore by Resolution declared its intention to construct the improvement hereinafter described in accordance with plans and specifications ane to assess upon each lot or part thereof adjacent to and benefitted by such ~prov~e~~ its proportionate share of said cost of said improvement. as provided by the Charter of the City of Ashland; and WHEREAS. notice of such intention has been duly given and published as provided by the Charter, and a public hearing held thereupon, and it appears to the Council that such improvement is of material benefit to said City and that all property to be assessed therefor will be benefitted thereby to the extent of the probable acoent of the respective assessments to be levied for the costs thereof: NOW, THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. It is hereby ordered that Hersev Street from N. Main to WRtPT Streets, with funding assistance under the F.A.U.S. program be improved by the construction thereon of curbs, gutters and paving in accordance with the plans and specifications therefor heretofore adopted on file in the office of the Director of Public Works, and that the cost thereof be assessed upon each lot or part thereo~ adjacent to or benefitted by such improvement, as provided by the Charter of the City of Ashland. SECTION 2. That warrants for the construction of the aforementioned ic- provement shall bear interest at the prevailing rates and shall constitute general obligations of the City of Ashland, and said warrants shall be issued pursuant to and on the terms and conditions set forth in O.R.S. 287.502 to 287.510 inclusive. The foregoing ordinance was first read on the 16th day of September ,1986. and duly PASSED and ADOPTED this 7th day of October , 1986. Nan E. Franklin City Recorder SIGNED and APPROVED this day of October . 1986. L. Gordon Medaris Mayor . ORDINANCE NO. AN ORDINANCE OF THE CITY OF ASHLAND ANNEXING A CONTIGUOUS AREA TO THE CITY OF ASHLAND, OREGON AND PROVIDING FOR AN EFFECTIVE DATE (BENSON ANNEXATION) THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: . SECTION '1. The land described in Exhibit "A" attached hereto and made a part hereof is contiguous to the City of Ashland and is located in Jackson County, Oregon, and is hereby annexed to the City of Ashland as provided in Section 2 of this ordinance. SECTION 2. Upon the effective date of this ordinance, the City Recorder, in accordance with ORS 222.170, is hereby authorized and directed to make and submit to the Secretary of the State of Oregon, a copy of this ordinance, a copy of the Statement of Consent from the landowners of the tract annexed, and a copy of the ordinance dispensing with the election on the proposed annexa- tion, and also upon the effective date hereof, the City Recorder is authorized and directed to submit a copy of this ordinance to the County Assessor and County Surveyor of Jackson County, Oregon. The foregoing ordinance was first read on 1986, and duly PASSED and ADOPTED this the 7th day of October, day of October, 1986. Nan E. Franklin City Recorder day of October, 1986. SIGNED and APPROVED this L. Gordon Medaris Mayor EXHIBIT. "A" .. A boundary description for the Claude Benson annexation: Commencing at the Northwest corner of Donation Land Claim No. 54, "Township 39 South, Range 1 East, Willarnette Heridian, Jackson County, .oregon; thence West, 846.J8 feet, to the West line of Donation Land Claim No. 52, said Township and Range, for the POINT OF BEGINNING; thence continue West 86 feet, more or less, to the Easterly right of way line of the Oregon and California Railroad (Southern Pacific Railroad); thence Southerly along said Easterly right of way line 436 feet, more or less, to the most northerly corner of the tract described in Document No. 80-14739 of the Official Records in Jackson County, Oregon; thence South 250 09' East along the northeasterly boundary of said described tract 845 feet, more or less, to the most easterly corner.thereof; thence South 390 06' East, 376.46 feet, to a point on the northwesterly line of the tract described in Volume 516, Page 463 of the Deed Records in Jackson County, Oregon; thence northeasterly along said north- westerly line 90 feet, more or less, to the most southerly corner of the tract described in Document No. 81-14791 of said Official Records; thence North 390 06' West 273.0 feet to the most westerly corner thereof; thence North 500 15' East 464.43 feet to ~1e most northerly corner thereof; thence South 350 30' East 273.8 feet to the most easterly corner thereof; thence North 500 15' East (Record North 510 48' East) along the northerly line of said tract des- cribed in Volume 516, Page 463, a distance of 8 feet, more or less, to the southwesterly line of the tract conveyed to the State of Oregon by deed re- corded in Volume 504, pase 500 of said Deed Records; thence northwesterly along said southwesterly line 1248 feet, more or less, to a point that bears East of the point of beginning; thence West 350 feet, more or less, to "the point of beginning. ._.'_4_'''__..'_''._ Annexation description Description from the record (Not a surveyed description) FOR: Claude & Delores Benson June 21, 1983 REGISTERED PROFESSIONAL LAND SURVEYOR ~cO of &x4 OR,GON JULY 30.1976 RICHARD l r,ATH No )Ut,' '- Richard L. B~-:;i Hoffbuhr/Biltr. [, i\,Ssoc., Inc. . . ORDINANCE NO. . AN ORDINANCE OF THE CITY OF ASHLAND WITHDRAWING CERTAIN RECENTLY ANNEXED REAL PROPERTY FROM JACKSON COUNTY FIRE DISTRICT NO. 5 (BENSON ANNEXATION) THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. The land described in Exhibit "A" attached hereto situated in the City of Ashland, Jackson County, Oregon, is hereby withdrawn from Jackson County Fire District No. 5 pur- suant to the provisions of ORS 222.524. SECTION 2. The City of Ashland elects to pay the bonds of the Special Taxing Districts pursuant to the provisions of ORS 222.520(2)(6). The foregoing ordinance was first read on 1986, and duly PASSED and ADOPTED this the 7th day of October, day of October, 1986. Nan E. Franklin City Recorder SIGNED and APPROVED this day of October, 1986. L, Gordon Medaris Mayor , . EXHIBIT "A" " A boundary description for the Claude Benson annexation: Commencing at the Northwest corner of Donation Land Claim No. 54, Township 39 South, Range lEast, Willamette Heridian. Jackson County, Oregon; thence West, 846. J 8 feet, to the West l.ine of Donation Land Claim No. 52, said Township and Range, for the POINT or BEGINNING; thence continue West 86 feet, more or less, to the Easterly right of way line of the Oregon and California Railroad (Southern Pacific Railroad); thence Southerly along said Easterly right of way line 436 feet, more or less, to the most northerly corner of the tract described in Document No. 80-l4739 of the Official Records in Jackson Coun::y, Oregon; thence South 25Q 09' East along the northeasterly boundary of said described tract 845 feet, more or less, to the most easterly corner thereof; thence South 390 06' East, 376.46 feet '. to a point on the northwesterly line of the tract described in Volume 5l6, Page 463 of the Deed Records in Jackson County, Oregon; thence northeaste~ly along said north- westerly line 90 feet, more or less, to the most southerly corner of the tract described in Document No. 81-14791 of said Official Records; thence North 390 06' West 273.0 feet to the most westerly corner. thereof; thence North 500 l5' East 464.43 feet to the most northerly corner thereof; thence South 350 30' East 273.8 feet to the most easterly corner thereof; thence North 500 IS' East (Record North 5lo 48' East) along the northerly line of said tract des- cribed in Volume 5l6, Page 463, a distance of 8 feet, more or less, to the southwesterly line of the tract conveyed to the State of Oregon by deed re- corded in Volume 504, Page 500 of said Deed Records; thence northwesterly, along said southwesterly line l248 feet, more or less, to a point that bears East of the point of beginning; thence tvest 350 feet, more or less, to the point of beginni~g. ....-.'...."."--.- REGISTERED Annexation description PROFESSIONAL LAND SURVEYOR Description from the record (Not a surveyed c:escription) FOR: Claude & Delores Denson June 21, 1983 [4ckc9 of ~ OREGON JULl' lO, 1976 RICHARD 18ATH No. 1069 Richard L. Bath f1offbuhr!Bat,., & Assoc., Inc. . , . . ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 2052, THE LAND-USE ORDINANCE OF THE CITY OF ASHLAND, AND SECTION 18.12.030 OF THE ASHLAND MUNICIPAL CODE, TO REZONE CERTAIN PROPERTY FROM JACKSON COUNTY RR-5 TO CITY M-l AND E-l. (BENSON ANNEXATION) SECTION 1. Ordinance No. 2052 and Section 18.12.030 of the Ashland Municipal Code, are hereby amended by rezoning from Jack- son County RR-5 (Rural Residential - 5 acre min.) to City of Ashland M-l (Industrial District and E-l Employment District), the property described in Exhibit "A" attached hereto and made a part hereof. The foregoing ordinance was first read on and duly PASSED and ADOPTED this day the 7th of October, of Octoberi 1986. 1986 NanE. Franklin City Recorder/Treasurer SIGNED and APPROVED this day of October, 1986. L. Gordon Medaris Mayor EXHIBIT "A" . . A boundary description for the Claude Benson annexation: Commencing at the Northwest corner of Donation Land Claim No. 54, Township 39 South, Range 1 East, Willamette Meridian, Jackson County, Oregon, thence West, 846.18 feet, to the West line of Donation Land Claim No. 52, said Township and Range, for the POINT OF BEGINNING; thence continue West 86 feet, more or less, to the Easterly right of way line of the Oregon and California Railroad (Southern Pacific Railroad); thence Southerly along said Easterly right of way line 436 feet, more or less, to the most northerly corner of the tract described in Document No. 80-14739 of the Official Records in . Jackson County, Oregon; thence South 250 09' East along the northeasterly boundary of' said described tract 845 feet, more or less, to the most easterly corner thereof; thence South 390 06' East, 376.46 feet,. to a point on the northwesterly line of the tract described in Volume 516, Page 463 of the Deed Records in Jackson County, Oregon; thence northeasterly along said north- westerly line 90 feet, more or less, to the most southerly corner of the tract described in Document No. 81-14791 of said Official Records, thence North 390 06' West 273.0 feet to the most westerly corner. thereof; thence North 500 IS' East 464.43 feet to the most northerly corner thereof; thence South 350 30' East 273.8 feet to the most easterly corner thereof; thence North 500 IS' East (Record North 510 48' East) along the northerly line of said tract des- cribed in Volume 516, Page 463, a distance of 8 feet, more or less, to the' southwesterly line of the tract conveyed to the State of Oregon by deed re- corded in Volume 504, Page 500 of said Deed Records; thence northwesterly along said southwesterly line 1248 feet, more or less, to a point that bears East of the point of beginning; thence West 350 feet, more or less, to the point of beginning. ,-....- Annexation description Description from the record (Not a surveyed description) FOR: Claude & Delores Denson JWle 21, 1983 REGISTERED PROFESSIONAL LAND SURVEYOR ~c9 of ~ OREGON JULY .)0, 1976 RICHARD l. BATH No, 1069 .. "\.. Richard L. Bath Hoffbuhr/Bath & Assoc., Inc. r . RESOLUTION NOo86- . A RESOLUTION AUTHORIZING AN AMENDMENT TO THE POWER SALES CONTRACT WITH B.P oAo (Contract Noo DE-MS79~8l BP90432) , , '.~ WHEREAS, there are inconsistencies in the names of the'designated points of energy delivery in the present power sales agreement; and WHEREAS, there is an error in the delivery voltage indicated in the present power sales agreement. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE' CITY OF ASHLAND AS FOLLOWS: . SECTION '1. Revision 1 to Exhibit H to the Power Sales Agreement (Contract No. DE-MS79-81BP90432), as set forth in Exhibit "A" attached hereto and made a part hereof, are hereby approved. SECTION 2. The Mayor and City Recorder are hereby authorized and directed to sign Revision Noo 1 to Exhibit H on behalf of the City. The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 7th day of October, 1986. Nan E. Franklin Ci ty Recorder SIGNED and APPROVED this day of October, 1986. Lo Gordon Medaris Mayor L r . Revision No.1 Exhibit H, Page 1 of 1 Contract No. DE-MS79-81BP90432 The City of Ashland Effective at 2400 hours on the date of execution by Bonneville POINTS. OF DELIVERY The purpose of this reV1S10n is to change the reference to the Nevada Street Substation to Ashland Substation, and to correct the delivery voltage for the Oak Knoll Substation. 1. ASHLAND POINT OF DELIVERY: Location: the point in the Company's Ashland Substation where the 12.5 kV facilities of the Company and the Purchaser are connected; Xoltage: 12.5 kV: Metering: in the Company's Ashland Substation, in the 12.5 kV circuit over which such electric power and energy flows: 2. OAK KNOLL POINT OF DELIVERY: Location: the point in the Company's Oak Knoll Substation where the 12.5 kV facilities of the Company and the Purchaser are connected: Voltage: 12.5 kV: Metering: in the Company's Oak Knoll Substation in the 12.5 kV circuits over which such electric power and energy flows. APPROVED: UNITED STATES OF AMERICA Department of Energy Bonneville Power Administration CITY OF ASHLAND ~ ~ Title Title Date Date (OPC:mr:0731D) 1 Department of Energy Bonneville Power Administration Eugene District Office 211 East 7th Avenue Eugene, OR 97401-2722 In reply refer to: OPCA September 9, 1986 Mr. Brian L. Almquist City Administrator and General Manager City of Ashland - City Hall Ashland, Oregon 97520 Dear Brian: I have enclosed two copies of Revision 1 to Exhibit H of your Power Sales Agreement, Contract number DE-MS79-8IBP90432. This changes the name of the Nevada Point of Delivery to Ashland Point of Delivery, to be consistent with the General Transfer Agreement with Pacific Power and Light. It also corrects the delivery voltage at the Oak Knoll Point of Delivery. If the City finds this satisfactory, please have two copies signed and returned to this office, along with an appropriate authorizing resolution. Upon execution by BPA, our office will forward the City one originally signed Exhibit and two authenticated copies. Should you have questions, please contact me at 687-6952. Sincerely J --.--- // /- . j't~ ~~~2Zz Ladd Sutton, District Manager Eugene District Enclosure '~\::; . ',.,,, .. ' '," ?d , ADDENDUM TO AGREEMENT BETWEEN THE CITY OF ASHLAND, OREGON AND LOCAL UNION NO. 659 INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS CLERICAL/TECHNICAL UNIT WHEREAS, there presently exists an Agreement between the parties effective July 1, 1984, through June 30, 1987, covering wages, hours and working conditions, and WHEREAS, the existing Agreement provides in APPENDIX "B" for revisions to the wage rates July 1, 1985 and July 1, 1986. In accordance with those provisions and individual position adjustments agreed to by the parties, the wage rates for each classification as of July 1, 1986 and October, 1, 1986, are as follows: , ~ ..< . Appendix "B" WAGE SCHEDULE I.B.E.W. - CLERICAL/TECHNICAL CLASSIFICATION: Staff Accountant/EDP First six months Next 12 months Next 12 months Next 12 months Thereafter Associate Planner/Revenue Officer First six months Next 12 months Next 12 months Next 12 months Thereafter Building Inspector (1) First six months Next 12 months Next 12 months Next 12 months Thereafter Housing & Redev.Specialist (4) First three months-trainee Next six months Next 12 months Next 12 months Next 12 months Thereafter Eft. 7-1-86 Hour/Month $10.59 11. 22 11. 89 12.61 13.36 9.15 9.65 10.14 10.77 11.30 B.B6 9.39 9.96 10.56 11. 21 6.94 8.46 8.98 9.52 10.08" 10.69 Engineering Tech.I (2); Asst.Planner First six months Next 12 months Next 12 months Next 12 months Thereafter Engineering Tech. II (2) First six months Next 12 months Next 12 months Next 12 months Thereafter Bldg. Maint./Warehouse Worker First six months Next 12 months Next 12 months Next 12 months Thereafter 7.20 7.65 8.09, 8.59 9.11 8.45 8.98 9.52 10.11 10.69 6.31 6.70 7.10 7.53 7.97 (1836) (1945) (2061) (2186) (2316) (1586) (1673) (1758) (1867) (1959) (1536) (1628) (1726) (1830) (1943) (1203) (1466) (1557) (1650) (1747) (lB53) (1248) (1326) (1402) (1489) (1579) (1465) (1557) (1650) (,1752) (1853) (1094) (1161) ( 1231) (1305) (1381) Eft. 10-1-86 Hour/Month $10.64 11.28 11. 95 12.67 13.43 9.20 9.70 10.19 10.82 11. 36 8.90 9.44 10.01 10.61 11. 27 6.97 8.50 9.02 9.57 10.13 10.74 7.24 7.69 8.13 8.63 9.16 8.49 9.02 9.57 10.16 10.74 6.34 6.73 7.14 7.57 8.01 (1844) (1955) (2071) (2196) (2328) (1595) (1681) (1766) (1875) (1969) (1543) (1636) (1735) (1839) (1953) (1208) (1473) (1563) (1659) (1756) (1862) (1255) (1333) (1409) (1496) (1588) (1472) (1563) (1659) (1761) (1862) (1099) (1167) (1238) (1312) (1388) CLASSIFICATION: Eff. 7-1-86 Eff. 10-1-86 Hour Month Hour Mont Admin. Secy. (Planning) Court C1k. II First six months $ 6. 29 (1090) $ 6. 32 (1095) Next '12 months 6. 69 (1160) 6. 72 (1165) Next 12 months 7. 07 (1255) 7. 11 (1232) Next 12 months 7. 49 (1298) 7. 53 (1305) Thereafter 7. 97 (1381) 8. 01 (1388) Account Clerk (3) First six months 5. 98 (1037) 6. 01 (1042) Next 12 months 6. 32 (1095) 6. 35 (1101) Next 12 months 6. 71 (1163) 6. 74 (1168) Next 12 months 7. 11 (1232) 7. 15 (1239) Thereafter 7. 55 (1309) 7. 59 (1316) Secretary First six months 5. 66 (981) 5. 69 (986) Next 12 months 6 . 00 (1040) 6. 03 (1045) Next 12 months 6. 35 (1101) 6. 38 (1106) Next 12 months 6. 76 (1172) 6. 79 (1177) Thereafter 7. 16 (1241) 7. 20 (1248) Cashier First six months 5.68 (985)' 5. 71 (990) Next 12 months 6. 00 (1040) 6. 03 (1045) Next 12 months 6. 36 (1102) 6. 39 (1108) Next 12 months 6. 74 (1168) 6. 77 (1173) Thereafter 7. 16 (1241) 7. 20 (1248) Court Clerk I First six months 5 . 49 (952) 5. 52 (957) Next 12 months 5 . 80 (1005) 5. 83 (1011) Next 12 months 6 . 16 (1068) 6. 19 (1073) Next 12 months 6 . 52 (1130) 6. 55 (1135) Thereafter 6 . 92 (1199) 6. 95 (1205) Clerk II First six months 5 . 33 (924) 5 . 36 (929) Next 12 months 5 . 63 (976) _ 5. 67 _ (983) Next 12 months 5 . 99 (1038) . 6 . 02 (1043) Next 12 months 6 . 34 (1099) 6. 37 (1104) Thereafter 6 . 73 (1167) 6. 76 (1172) Clerk 1/Janitor First six months 4. 72 (818) 4. 74 (822) Next 12 months 4. 99 (865) 5. 01 (868) Next 12 months 5 . 27 (913) 5. 30 (919) Next 12 months 5 . 61 (972) 5 . 64 (978) Thereafter 5 . 93 (1028) 5 . 96 (1033) Energy Analyst & Inspector First three months-trainee 7. 20 (1248) 7. 24 (1255) Next six months 8. 78 (1522) 8. 82 (1529) Next 12 months 9. 32 (1615) 9. 37 (1624) Next 12 months 9. 88 (1713) 9. 93 (1721) Next 12 months 10. 47 (1815) 10. 52 (1823) Thereafter 11. 11 (1926) 11. 17 (1936) . . (1) To be reduced by 2.5% for Class B Certification; 5% for Class C Certification; and 7.5% for Trainee Certification. (2) To be increased by 2.5% for either L.S.I.T. or E.I.T. Certification or 5% for R.L.S. (3) Plus $50.00 a month when assigned payroll responsibilities. (4) To be increased by 2.5% for Class C Building Certification. New employees in this position must obtain their Class C Building Certification within 12 months of their date of hire. NOTE: During anytime that the City pays the employees contribution to PERS as required by ORS 237.071, six percent (6%) will be added to the wage rates shown on the attached schedule for the purpose of salary comparisons and computing inequity adjustments. All rates are hourly rates. Monthly rates are for information purposes only. A. Employees assigned to established special projects, for extended periods of time, which require sUbstantially increased responsibili- ties and duties, compared to their normal assignment and job description, shall receive additional compensation. At the time of the assignment the employee and his/her supervision shall discuss the matter of additional compensation. B. The following classifications received one percent (1%) wage adjustment retroactive to July 1, 1986, and the above rates reflect that increase: Court Clerk I, Clerk II and Janitor. C. Salary Increases: 1) Effective July 1, 1987: March 1986 to March 1987 CPI-W (average of Portland and National) increase, with guaranteed minimum salary increase of 3% and maximum salary increase of 6%. 2) Effective July 1, 1988: March 1987 to March 1988 CPI-W (average of Portland and National) increase, with guaranteed minimum salary increase of 3% and maximum salary increase of 6%. 3) Effective July 1, 1989: March 1988 to March 1989 CPI-W (average of Portland and National) increase, with guaranteed minimum salary increase of 3% and maximum salary increase of 6%. 4) An increase of 1% for one position chosen by the Union on each of the fOllowing dates: 7-1-88 7-1-89 D. Effective 7-1-87 the City will pay increases in present Health and Welfare package during the term of the agreement. E. Effective 7-1-87 Certification Pay of 5% as follows: 1) The employee must be working in the field of the certifica- tion and the program must relate to the employee's work. 2) The Parties above must mutually approve of the program leading to certification prior to the employee entering into the program. . 3) Certification Pay will become effective the first of the month following the employee's satisfactory completion of the program, i.e., evidence of satisfactory completion by the institution acceptable to the parties. 4) Upon mutual agreement of the parties an equivalency must be considered for an approved program not available locally. Short term or inadequate programs will not be considered. . City of Ashland, Oregon International Brotherhood of Electrical Workers Local 659 By By Business Manager City Administrator Date Date ~, t' ~emorandum October 1, 1986 'mo: Brian L. Almquist, City Administrator } ~ rom: (j- Allen A. Alsing, Dir. of Public Works ~ubjed: Request to Authorize Mayor and Recorder to Sign Agreement With Southern Pacific Railroad The Public Works Department is planning to construct a sanitary sewer ,diversion on Wightman Street at the railroad to relieve an overloaded main line. This is a major recommendation in the recently adopted Sewerage Plan. The construction will require placing a line under the tracks as noted in the attached indenture. If this is agreeable, it will be necessary for the Council to authorize the signing by the Mayor and Recorder. Attachment/ ..., ..,'.... \ " two\. "'.' . ' :" ' ,.1 ~. t; . . j ~" , , i';a~er AND WHEN RECORDED MAIL TO 'I Street Aadren Clty ~:;t.ste L ZifJ . ~ SPACE ABOVE THIS LINE FOR RECORDER'S USE THIS INDENTURE, made thiS~y of , 1986, by and between SOUTHERN PACIFIC TRANSPORTATION a Delaware corpora- 'tion, herein termed "Railroad," and CITY OF ASHLAND, a municipal corpora- herein termed "Grantee"; tion of the State of Oregon, address: City Hall, Ashland, Oregon 97520, WITNESSETH: 1. Railroad hereby grants to Grantee, subject to the reservations, covenants and conditions herein contained, the right to construct, recon- struct, maintain and operate a twelve (12) inch sewer pipeline within a sixteen (16) inch steel casing, hereinafter collectively referred to as "structure," in, upO!1, along, across and beneath the property and tracks of Railroad, at or near Ashland, in the County of Jackson, State of Oregon, crossing the center line of said tracks at Engineer's Station 26+92, Mile Post 428.29, in the location shown on the print of Railroad's Shasta Division Drawing No. L-5914-A dated June 11, 1986, attached and made a part hereof. Said structure shall be installed in accordance with minimum stand- ards of Form C. S. 1741, also attached and made a part hereof; provided that such standards are not in conflict with nor less than those required by law. I-a. As a part consideration for the rights herein granted, Grantee shall pay to Railroad ,the sum of Three Hundred Ninety-five Dollars ($395). * -1- i n. _ ..". ..,_..._~--_._-..._._--.,- -'------ - "----.-- .-....-.-.--- ~ \' ~Y. CITY OF ASHLANV PARKS ANV RECREATION COMMISSION REGULAR MEETING AugUld 26, 1986 The Ch~an eaited ~he me~ng ~o o~den at 7:00PM at 340 S. P.<.oneen Sbtee.t. ATTENVANCE: Ab.6 ent:: SeaM, C~aw60~d, JohnMn, Adami>, M.<.eke1.6 eJ1, Re.-i.d Ne1.6on / I. ADDITIONS OR VELETIONS TO THE' AGENVA None II. APPROVAL 'OF MINUTES A. Regu.tM Me~ng Jul.y 30, 1986 B. SpecA.at Me~ng AugUld 19, 1986 ComlnL6~.<.onen John6on made a mot-<-on ~o aeeep~ ~he m.<.ntd:eI> 06 ~he Jul.y 30, 1986 Reguhvr. Meet.&tg M w~en. Com~~.<.onen Adami> ~eeonded. The vo~e WM: 4 Yel> - 0 no A'motion WM made by Com~~.<.onen C.lLaw60kd ~o app.lLOve ~he m.i.ntd:eI> 0 6 ~he Spec.<.a.e. Me~ng 0 6 AugU6~ 19, 1986 M w~en. COrnrn.<.6~.<.onen John6on ~eeonded. The vo~e WM: 4 Yel> - 0 no III. BILLS'ANV'FINANCES A. App.lLOvat 06 cW, b llM emeYLt6 Comm.<.6~.<.onen John6on made a mot-<-on ~o app.ILove ~he cW,bllMemeYLt6 06 ~he p~ev.<.oU6 mont:h M 60.u0W6: Pay~o.u eheek6 #5443 - 5541 .<.n ~he amount 06 $24,858.37 and Payab!eI> eheek6 #9213 - 9311 .<.n ~he amount: 06 $46,669.91. Comm.<.6~.<.onenAdaml> ~eeonded. The vo~e WM: 4 Yel> - 0 no IV. AUVIENCE'PARTICIPATION'ONTHE'AGENVA None V 'AUVIENCEPARTICIPATION NOT ON THEAGENVA None VI. 'OLVBUSINESS A. L,<,on6 C!ub ~op.<.e: dunk 6 eedvu. The eom~~.<.onvu. ~ev.<.ewed ~he p.lLOpMat p.ILeI>ent:ed at .the p.ILev.<.oU6 me~ng by ~he EMR.y B-iAd U.On6 C!ub ~egMcU.ng pR.a.cA.ng duek needvu. at ~he two pond/, .<.n Larua PMk. AMen bJUe6 cW,eU6~.i.on, ~he eom~~.<.onvu. de.teJUn.<.ned ~hat, .<.n ~heM. opbuon, duek 6eedvu. wene no~ app~opJUa:te ~o ~he pMk. Ch~an SeaM M,.i.d ~hat he would wJUte a !e:tten on behat6 On ~he eom~~.<.on ~o decli.ne ~he UOn6 C!ub on6en bu.:t ~o aLlo ~hank ~hem 6M ~heM. eontinued .<.l1.tenel>~ .<.n LUIUa PMk. . . " . ,'~ ~- i REGULAR MEETING Augw..:t 26, 1986 PAGE 2 VII. NEW'BUSINESS VIII. CORRESPONDENCE, COMMWJI CATIONS, DIRECTOR'S REPORT None D.vr.ectolL M.{.c.keLI en ILemLnded :the c.omrn.i.6-6.{.oneN.> :tha:t :the ded.{.c.a:t-i.on c.eJr.emony 60IL :the NoJdh Campw.. Vevelopment: Pltoject would be on Sep:tembeJr. 2nd. V.vr.ectolL /Mc.keLIen a.t'.60 .{.ncUc.a:ted :tha:t :the Helman Sc.hool/PMk -6'ue p./'aygILound WM gomg well; a.t'.60, :the YMCA C,Uy PMk -6'ue '-6 -iNUgation WM .{.n. V.vr.ectolL M-ic.keLI en M.{.d :tha:t he had ILec.uved a :telephone c.aU 6!tOm :the S:ta:te BaUe;t 0 II OILegon , .{.ncUc.ating :tha:t :they would like :to w.. e .the band-6hell a.gun nea -6wnmeJr.. They Mked whe;theJr. OIL no:t :the c.ommu..-6.{.on c.ould 60ILe6 ee a.ny pltOb.tem-6 w'uh :theAJt w...{.ng :the 6a.c..{.t{,;ty a.gun .{.n 1987. The c.ommu..-6.{.oneN.> MW no cUll 6.{.c.u.Uy w,Uh a.n.t.{.upating :tha:t. Comm~-6.{.oneJr. ClUlWoolLd -6ud :tha:t :to :the be6:t 06 heJr. know.tedge :theJr.e ha.d been no nOJuna..t meeU.ng by :the owneN.> a.nd bw...{.ne6-6men a..tong GUilna.jua.:tO Wa.y c.onc.eJr.nA.ng IIlLtlUte development OIL .the gMba.ge pILob.tem .{.n :the Mea.. She -6ud :tha:t -6he ha.d .{.n60JunaUy -6poken w'uh Donna. UmmeJr.man, howeveJr., who .{.ncUc.a:ted :tha:t :they weJr.e aU VeJr.1f bw..y w,Uh :the -6UmmeJr. ac.tiv'uy blLt p./'anned :to mee;t agun .{.n :the llaU. The nea P.egulM MeeU.ng WM -6 c.heduled nOIL Sep:tembeJr. 18, 1986 a:t 7:00PM. W,Uh no 6uJrtheJr. bw...{.ne6-6, ChcWrma.n SeaM a.djolUtned .the mee;t,{;ng. ' IX. ITEMS FROMTflE , COMMISSIONERS X. 'NEXT'MONTH'SAGENVA XI. ' ADJOURNMENT / Re6pec.fi6uil.y -6ubmU::ted, ~ Hw--.L~ Ann BenecUct Adm.{.rvu..:tJtative S eCJr.e;tMY ~' ,- '.~ ~---~ ,..---~ . _._-...-- -~. r ASHLAND HISTORIC COMMISSION MINUTES ,; September 3, 1986 " CALL TO ORDER The meeting was called to order at 7:40 p.m. by Chairperson George Kramer. Members present were Jim Lewis, George Kramer, Terry Grant, Larry Medinger, Diane DeBey and Hal Cloer. Craig Hudson arrived at 8:30. Also present were Planning Director John Fregonese and Secretary Sonja Akerman. Members absent were Parker McCreary and Curt Cooter. APPROVAL OF MINUTES DeBey moved and Grant seconded to approve the minutes of the August 6, 1986 meeting. Motion passed unanimously. ) STAFF REPORTS PA #86-101 Site Review 50 Third Street Barbara Allen l Fregonese reviewed the applicant's proposal to construct a one story addition for the expansion of her real estate office. The existing parking area will be retained and additional parking will be provided on the adjacent property (also owned by Barbara Allen). The alley and adjacent parking area will be paved according to the approval of the City Engineering Department. The property is zoned C-l. Ms. Allen stated the existing redwood trees will remain. Also, the addition will be constructed using the same siding, windows, detail work, setbacks, etc. as the existing structure. After a short discussion, DeBey moved and Lewis seconded to approve the site review. Motion passed unanimously. PA #86-095 Conditional Use Permit and Site Review 31 South Second Street Sharon Thormahlen Fregonese reported the applicants propose to convert this house to a five-unit hotel (traveler's accommodation). It is zoned C-l-D 0, .. : ) , ~ , . - ..- ~----------- ." . . - .. and this use would be compatible with the adjacent properties. The existing two story structure is currently being used as a duplex. The proposal allows for two units in this building, one one-bedroom unit upstairs and one two-bedroom unit downstairs. It also allows for an additional structure to be built to the rear. It would be a two-level structure with two 18' x 25' one- bedroom suites in the upper story and one 18' x 25' commercial space in the lower level. Application is being made at this time for the future remodeling of the downstairs unit into two units so that eventually the main structure will have three units for a total of five. Five parking spaces will be located on the property and one will be rented in a commercial parking lot across the street. Bob Burton, agent of the seller, was present as a representative of the Thormahlens, who were unable to attend the meeting. He stated' that the Thormahlens have no intention of evicting the current tenants in the duplex and it will stay as is indefinitely. Because of the cost involved in renovating the structure, cosmetic improvements only are planned at this time. Grant moved to approve the application with a recommendation to the Planning Commission that the Historic Commission have review authority over any exterior changes made to the building. Cloer seconded the motion and it passed unanimously. PA #86-096 Outline Plan Approval/Planned unit Development Conversion 320 High Street Lois Johnson Fregonese stated this proposal is before the Historic Commission as a technicality. The applicant has had all necessary approvals to construct a four-unit complex and this conversion would involve no changes other than to allow individual ownership of the four units. Cloer moved and Medinger seconded approval of this application. Motion passed unanimously. PA #86-098 Site Review 591 Fairview Mara Mikalis Fregonese presented copies of the elevations for the proposed two four-unit apartment buildings. He stated the existing structure will be demolished (refer to Minutes of July 2, 1986 meeting), but the foundation will be saved. The apartment complex is a permitted use on the site and there is no problem with the parking. Staff has worked with the applicant on the streetscape to match that of a single family residence. . ~ ~J --~ -......._- . ....- --....... . .. .~ tt Mara Mikalis was present to answer questions from the Commission. She stated the buildings will have ship lap siding, anodyzed aluminum double hung windows, probably composition shingles and the color scheme will be in the grays and burgandys. John Mayers, property owner in the area, attended the meeting because of his concern with the number of units (which are allowed in the zone) and his concern with the visual aspects of the buildings. After looking at the elevations, however, he stated he liked the way it looked. Another member of the audience expressed his concern about the height of the fence, and was pleased to hear it would be six feet, as he feels a buffer against car lights is needed. Medinger moved and Grant seconded to approve the Site Review. Motion passed unanimously. COMMISSION BUSINESS No changes are considered necessary on the Design Criteria Checklist. Staff will obtain prices of printed NCR forms. Kramer stated he received a call from Matt Farmer regarding the expansion of the Historic District. Medinger and Kramer will meet with Mr. Farmer within the next month. ADJOURNMENT There being no further business, DeBey moved and Medinger seconded to adjourn the meeting in order to view the slides of Ashland and the Butler-Perozzi Fountain. Motion passed unanimously. -~ ~. ~ , . ..,. ,I CALL TO ORDER APPROVAL OF IviINUTES IOWA/HARRISON INTERSECTION POST OFFICE HANDICAPPED PARKING LINCOLN SCHOOL PARKING SISKIYOU BLVD. 'rRAFFIC CONTROL ADJOURN MINUTES Ashland Traffic Safety commission September 24, 1986 The meeting was called to order by Chair Pro Tern Bill Marschall. Other Commissioners in attendance were Walter Schraub, Bev Lamb, Gary Cretan, and Phil Arnold. The minutes of the August 27, 1986 meeting were approved as written. Staff reported that the hedges on the southeast and southwest corners had been trimmed. It was also reported that a number of radar checks have been made subsequent to the last meeting and that very few viola- tions have been noted. Staff indicated that hedge complaints had been received concerning the intersection of Harrison and Holly. This will be investigated. It was reported by Phil Arnold that the handicapped prefer construction of a ramp at the rear of the Post Office. It was reported that the Post Office rear ramp is under construction. The Commission voted to table this item. A letter was received from Rose Marie Davis, Lincoln School Principal, requesting that the "Car Loading Zone" signs on Beach Street in front of the school be replaced with "Commercial Vehicles Only" signs and the zone be decreased in length to 45 feet to accommodate a school bus. The Commission voted unanimously to recommend to the Council that the request be granted. Mrs. Jean Strand suggested by letter that the 4-hour parking zone on C Street between 1st and 2nd Streets be changed to 4-hour parking, 8:00 A.M. to 5:00 P.M., weekdays. This would then conform to regulations in other four hour zones. The Commission voted unanimously to recommend this suggestion to the Council. Mrs. Strand also suggested that the 5-minute parking zone on Siskiyou in front of the former Campus Cleaners be returned to "4 hour parking in bays" as is the case in all ,other 'Blvd. parking bays. The Commission voted to table this:'item. The meeting adjourned at 4:37 P.M. ./ _~ :J;~ ~~,.~# ~~~ . "~~~-F~' ".:.....-c Staff Advis /