HomeMy WebLinkAbout1986-0819 Regular Meeting
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AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
August 19, 1986
I. PLEDGE OF ALLEGIANCE: 7:30 P.M., CIVIC CENTER
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular meeting of August 5, 1986
IV. COMMUNICATIONS, PETITIONS & REMONSTRANCES:
1. Letter from Buddy Sullivan requesting Council approval of stock transfer for
Oak Knoll Golf Course.
2. Letter from Marilyn Lenihan, Ashland Peace House, requesting approval of
Resolution declaring September 7, 1986 as "Nuclear Free Ashland Day."
3., Petition urging Council to pursue expansion of Oak Knoll Golf Course to 18 holes.
V. UNFINISHED BUSINESS:
1. Letter from City of Sandy concerning juvenile ,offenders.
VI. NEW & MISCELLANEOUS BUSINESS:
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1. Memo from Planning Commission relative to proposed amendment to the Zoning Ordin-
ance concerning non-conforming uses (set date for public hearing for September 2,
1986).
2. Memo from the Planning Commission concerning an annexation/zone change and
subdivision on property off Crowson Road, West of 1-5 freeway (set date for
public hearing on September '2, 1986.)
3. Memo from Director of Public Works 'concerning ehgineering design costs for
energy conservation at Wastewater Treatment Plant.
4. Approval of application for infra-structure grant for Forensics Lab (Raptor
Museum project at Walker & East Main Stree~.
5. Mayor's Appointments to Bikeway Committee.
VII., 'PUBLIC FORUM: Business from the audience not included on the agenda.
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\ VIII. ORDINANCES, RESOLUTIONS & CONTRACTS:
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1. Second reading'by title only of an ordinance pertaining to the unauthorized
trimming of street trees.
2. Second reading by title only of an ordinance authorizing the improvement of
"A" Street from 6th to 7th Street.
3. Resolution amending Resolution No. 86-29 amending question in the ballot title
to comply with State law.
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'~, ,", -...,4. Resolution transferring appropriations within a fund.
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5. '~eso1ut~~n~!ansferring appropriations from General Fund to Capital Improvement
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IX. EXECUTIVE SESSION:
XI. ADJOURNMENT:
Attachments:
1. Minutes of Boards, Commissions & Committees
2. Monthly Departmental Reports - July 31, 1986
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ROLL
CALL
INTRO-
DUCTION
APPROVAL
OF
MINUTES
LABOR
DAY
RUN
LIABILITY
INSURANCE
.
Minutes of the Regular Meeting
Ashland City Council
August 5, 1986
Chairman Laws led the Pledge of Allegiance and called the meeting
to order at 7:30 P.M. on the above date in the Council Chambers.
Present were Elerath, Reid, Bennett, Acklin and Arnold. Mayor
Medaris was absent.
Laws introduced the Honorable Arnold Spencer, member of the
Greater Manchester Council, London, England, Chairman of the Plan-
ning Commission in Manchester, Chairman of the Nuclear Free Zone
Committee and teacher. Spencer said he has been overwhelmed by
the reception he has received in Ashland and said it had been a
privilege to have Councilors Reid and Smith visit them in England.
Spencer said Manchester was the first Nuclear Free City in the
world and there are now seventy cities in the United States that
have passed ordinances to join them as Nuclear Free Cities. He
said the purpose of a Nuclear Free Zone is not to exclude medical
work using nuclear"for its work but it means using other means to
settle disputes without using nuclear weapons. Spencer said he
was visiting Oregon to support the nuclear initiative slated for a
vote at the November general election. spencer said he would like to
extend friendship from Manchester and presented the coat-of-arms
to the Council. Spencer was then presented a book with a history
of the first 50 years of the Oregon Shakespearean Festival.
Acklin moved to approve minutes of the regular meeting and execu-
tive session of July 15, 1986; Arnold seconded the motion which
passed unanimously on voice vote.
A letter from Patrick Barfield, Race Director, was read requesting
road closure on August 31, 1986 from 8:30 a.m. to 10:00 a.m. along
the race route beginning at the top of Lithia Park on Granite
Street, proceeding down Granite to Winburn Way and down around the
plaza, proceeding out Main & Siskiyou Blvd., then left on Highway
66 turning at the YMCA following the same course back, ending on
Winburn Way adjacent to the Community Center. Almquist said the
race has been held for the past two years along the same route and
there have been no problems. Arnold moved to approve; Acklin
seconded the motion which passed unanimously on voice vote. '
A memo dated July 17, 1986 was read from Director of Finance
noting improvements in liability insurance claims history. No
action was necessary.
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APPOINT-
MENTS J
PUBLIC
FORUM
"A" STREET
IMPROVE-
MENT
STREET
TREES
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Laws read a memo from Mayor Medaris'requesting the appointments of
Bev Lamb, 288 Harrison St., and Walter Schraub, 1566 Woodland Dr.,
to the Traffic Safety Commission iri order to bring the membership
to seven members. Arnold moved to approve; Bennett seconded the
motion which' passed on voice vote with all in favor.
George Foster, 501 Euclid, said he was concerned about the action
Council took concerning the request by the Oregon State Ballet of
Oregon for use of the Community Center for rehearsals at no cost.
Foster,said growth and entertainment were important to Ashland and
he feels the Council is shortsighted in not allowing them to use
the center rent-free, and urged that the decision be reconsidered.
Reid said she did not attend that meeting but had received several
calls. She said she feels there was some confusion on denying use
when the building was not in use. Elerath said the ballet is much
improved over the past year and he is sympathetic to their needs,
and hopes they can find ways to support themselves. Acklin said
it was an unfortunate situation that they are not allowed to ask
for donations due to Park policy, but the City has supported the
Ballet through the budget process. Acklin noted that other
organizations also need help and if the request had been granted,
it wouid have opened the door for similar requests.
First reading was given an ordinance ordering the improvement of
"A" Street from 6th Street to 7th Street, under the Bancroft Act.
Arnold moved to second reading; Bennett seconded. On roll call
vote, all AYES.
First reading of an ordinance was given amending the Street Tree
Ordinance requiring a permit for permission to prune. Almquist
said there is a permit request to move the Peace House on Laurel
Street and it would pass by the Methodist Church where a large
Cyprus tree would need to be trimmed. Reid, said she is concerned
about wording and using cosmetic purposes is nebulous. Elerath
questioned who owns the trees in parkways and Almquist said pro-
perty owners own them, but the City can control. Laws said he
doesn't think the Council wants to deal with individual requests
and feels it is appropriate to have the City Administrator
administer the permits. Alsing noted that as well as the Electric
Department, other City departments need to trim. Salter said the
word electric could be taken out of the Ordinance. Arnold said he
did not like to give unlimited right and would prefer adjacent
property owner get a permit if for other than cosmetic purpose.
Almquist said the Tree Commission would be contacted and the
mover, plus himself, would view the area before a decision would
be made and any decision could be appealed to Council. Acklin
moved to delete the word electric and pass to second reading;
Arnold seconded. Motion passed on voice vote with Elerath,
Bennett, Acklin, Laws and Arnold, YES; Reid, NO.
8/5/86 Page Two
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INITIATIVE
,
Separate
Police &
Fire
Depts.
OTHER
BUSINESS
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A resolution was read calling a special election on the 4th day of
November, 1986, in the City of Ashland for the purpose of submit-
ting to the legal voters a measure calling for the amendment of
the Charter of the City, to provide for permanently separate
Police and Fire Departments: Arnold moved to approve the
Resolution, Bennett seconded.
Edwin Chapman, 113 pine Street, said he does not recognize the
authority of the Council, to take this action and change the date
of the election. He said the intent of the ordinance passed,
allowing the, Council to change election dates, was intended to
apply to Restore Emergency Services Quality and this initiative.
He said RESQ has looked into possible legal action against the
Council. Bennett said the decision to hold it at the General
Election will save funds. Acklin said historically more people
vote in the General Election. Reid questioned the technicalities
of petition if initiative was circulated with the September 16th
date and then Council changing to November 4th. Laws said the
purpose was to allow more people to vote on a major issue and to
save money having it on a General Election rather than a special
date. Arnold said Council has a duty to place the issue on the
ballot and he feels the Council does have the right to change the
date to the General Election. Ai Willstatter, 128 Central, said
people did look at the date when petition was circulated and feels
the ordinance passed to change the date was pOlitically motivated.
Don Rist, 310 Bridge Street said he feels this is like a problem
the County has just had and reported that Ray Phelps felt the
County did not have the right to change the date.
On voice vote to pass the resolution, Elerath, Bennett, Acklin,
Laws, and Arnold, YES, Reid, NO.
Reid asked Alsing to notify Council when sluicing of lower
reservoir is to be done. Alsing reported on the progress on the
lower part and said sluicing will not take place this summer but
possibly in the fall or if close enough to be done with regular
sluicing.
Bennett moved to place on the agenda the matter of a report to DEQ
on future sluicing; Reid seconded, on voice vote all in favor.
Bennett moved for Council to endorse comments from City
Administrator which were passed out to Council prior, and send to
the DEQ, Acklin seconded, all in favor on voice vote.
Almquist reported there was a conflict on the August 26 date
scheduled for the study session on Capital Improvements.
September 9, 1986 was agreed upon.
8/5/86 Page Three
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ADJOURN
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Laws read a letter from the Mayor of the City of Sandy requesting
the City of Ashland to support the City of Sandy in the problem of
dealing with juvenile offenders. Acklin asked that the matter be
placed on the next agenda.
The meeting adjourned at 8:40 P.M.
Nan E. Franklin
City Recorder
Don Laws, Chairman
Acting Mayor
8/5/86 Page Four
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August 14, 1986
Mayor Gordon Medaris
City COlmci1 Members
City Hall'
Ashland, Oregon
Dear Mayor and Council Members,
In 1982 Ashland, Oregon was the first city in the United States to pass
an ordinance as a Nuclear Free Zone by the vote of its citizens.
Although the'city has not officially participated in promoting this
landmark event, WE: can all be proud of the fact that Ashland has served as
an inspiration for citizens throughout the United States who are attempting
to fully use the democratic process to create ever widening circles of
commitment to peace, which we hope will ultimately, embrace our entire nation.
Since 1982, over 100 cities and counties in the United States have declared
themselves Nuclear Free Zones, thus making a statement that they as a commun-
ity will not participate in the nuclear arms race. Over 14 million people in
the United States now live in Nuclear Free Zones, and Chicago, Illinois is
the largest Nuclear Free Zone.
Globally, millions of people are working to make tRe world a Nuclear Free
Zone; 41 countries and 3,000 cities are Nuclear Free Zones.
A few weeks ago we were fortunate to be visited by City Councilor, Arnold
Spencer , from Nuclear Free Manchester, England. He shared with us the hope
that the people of Oregon are inspiring throughout Europe by attempting to
become a nuclear free state; not just suggesting an end to the arms race,
but expressing through law that Oregonians do not consider making nuclear
weapons an acceptable business practice in this state.
On September 5,6 & 7, people from around the state will be participating
in the 4th Annual Rogue Valley Peace Pilgrimage to kick-off this statewide
effort for peace. They will be walking from Grants Pass,where nuclear weapon
component parts are manufactured,to Ashland, a Nuclear Free Zone, to symbolize
the potential that exists for conversion to a non-nuclear economy.
Many elected officials from throughout the state will participate, and'in
support of this effort all of Ashland's churches which possess a bell will
ring their bells for ten minutes as the Pilgrimage arrives in Ashland on
Sunday, September 7. '
To enhance this celebration, we request that the City of Ashland affirm the
official stance of its electorate and declare September 7, 1986, "Nuclear
Free Ashland Day" in recognition of the leadership our community is providing
PEACE HOUSE I P,O, BOX 524 I ASHLAND, OR 97520 I (503) 482,9625
A Center for Education and Action
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in, the national and international peace movement.
. ,Thank you for your consideration of our request.
.
Sincerely,
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Marilyn Lenihan
Jd~~
Shi:ley pallo~
Page 2
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JUNE 12, 1986
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TO. ASHLAND CITY COUNCIL
ASHLAND, OREGON
W,E THE UNDERSIGNED ENDORSE THE 1~ INCREASE IN THE CI
-'-'HOTEL..MOTEL'TAXAS A MEANS'TO-BUY--THE'LAND ,paR ,THE,-EX--+----'-
PANSION OF THE OAK KNOLL GOLP COURSE FROM 9 HOLES TO 18
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July 25, 1986
'-iJnnf' OF
SANDY
TO: ALL MAYORS IN THE STATE OF OREGON
P,O, BOX 111B
SANOY, OREGON 97055
Tolephone 668-5533
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Dear Mayor:
I am seeking your support in addressing an issue that the Sandy City
Council gives a high priority. We have pursued it very agressively.
It is an issue that has raised as many emotions here as any issue in
the last several years.
The issue is the inability ~o do anything about repeat juvenile
lawbreakers. So that you understand where we are coming from, I
want you to know that we are not discussing juveniles who take a
candy bar from the local grocery store or take a neighbor's bike for
a joy ride. I am referring to juvenile offenders who repeatedly
steal, burglarize, vandalize, commit arson and assault.
I have enclosed a resolution adopted by the Sandy City Council. I
have also included a copy of a newspaper article, one of our
Councilors brought back from a recent trip to'Indiana. Let me
assure you, we are not suggesting that all juvenile offenders be
sentenced to death but we do feel there must be consequences for
criminal activity by juveniles and the article demonstrates that it
can be done.
If this issue is a concern in your community, we urge you to take
action in whatever way you feel appropriate either with the League
of Oregon Cities or your local legislators. I would appreciate a
copy of any action your Council takes in regard to this issue.
Thank you for your cooperation.
A Very Determined Mayor,
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(rv<'!q 1)( CCJ.-ueJ;.L
Deane Wesselink
DW:mp
Encs.
cc: Governor Vic Atiyeh
State Senators
State Representatives
Dick Townsend, League of Oregon Cities
NOTE: Tho City of Sandy is an equal opportunity employer and does not discriminate on the basis of race, religion, sox or handicapped status.
RESOLUTION' NO. 18-86
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WHEREAS, The Sandy City Council has been addressed both formally
and informally with regard to juvenile problems experienced by
residents and business operators;, and
WHEREAS, the legislature in 1983 enacted a law which for all
practical purposes prohibited the prehearing incarceration of juveniles
with the exception of those accused and likely to commit serious
felonies; and
WHEREAS, the 1985 legislature made modest changes in that law but
still the law does not enable the justice system to remove repeat
offenders from the community or to post bail; and
WHEREAS, the Sandy Police Department has reported arresting a few
juveniles many times and finding that their only alternative is to hold
the individual for three hours and then release them back on to the
streets; and
WHEREAS, there is a concern that if juveniles are allowed to
burglarize, arson and thieve at will that a state of terrorism will
exist and the likelihood of vigilante activity will increase.
NOW THEREFORE, the members of the Sandy City Council do hereby
resolve:
That the State must reverse its current direction towards
downsizing and eliminating bedspace at the MacLaren Juvenile Facility.
Further, that the State should continue.to provide bedspace in
Clackamas County for offenders who do not respond to other counseling
and rehabilitation efforts; and
Further, that the State provide legislation which will require
either the juvenile or a parent or guardian to be responsible at least
financially for the acts of a juvenile; and
Further, that the Criminal Justice System including the State, keep
in mind that there must be consequences for criminal acts and that that
tenet be considered in preparing policy and administrative direction
for the Criminal Justice System specifically the Juvenile System; and
Further that "Electronic House Arrest" be used as one deterrent for
repeat offenders.
This resolution adopted by the City Council and approved by the
Mayor this th day of July, 1986.
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City Recorder
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Mayor
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sentenc~d to
electric;:~hair
'.'."'n1t' .;
CROWN. POINT; Ind, (UP!)
-'- A' 16-year-old 'girl ' who
masterminded the robbery,
and, stabbing death' of an
I . elderly Bible teacher has be.
e /come:. the,,,,first.' girl..."to.,;,~e".
. sentenced to' death;:":";;,',~":,,,,:-,",,--,,,,
.':: .,.. .
, :' Paula Cooper, who' pleaded
guilty April 21" was sen-
tenced Fridav to die in the
electric chair, pending auto-
matic appeals to the state,
Supreme Court. ,,'':' , "
"The court today has made
a .courageous and., historic,
yet very difficult, decision,"
Lake County proseclltor Jack
Crawford said. ,','., "~,^.':'.
"(Cooper) is the first fe:
male juvenile ever to receive
'the death penalty, The sen-
tence was just. This was a
terrible ,,'-and senseless
crime. ". .. .': :~"I.:;.;f; ii:N.~jj;.-,~:;~>
Cooper admitted plamiing'
and leading three other Gary,
Ind" . teenagers" in- the' May
1985 holdup and stabbing of
Ruth Pelke, a' 78,year-old,
'Bible teacher., '..,'< > ..".. ' ''',
,.' The girls ap'proached' ni.,.,
woman on the '.premise- of
taking Bible classes.' hut at-:
tacked her when Pelke 'al-'
lowed them' in her il'ollse. '. ."-'.
. ',' Denis~;-. lhomas . '~iWas ,~. se~~ ':
tenced to 35 years in prison
for her role in the attack and:'
',Karen' Corder got a" GO-year"
sentence thi~ spring, A fourth"
accused accomplice, April
Beverly, ple'aded,;guilty, 'to--
robbery and fares ,up..to a ,lip" '
year term a! :sentencing next,
month, :'i., r" :,;L''''~,,}.,.,~', ':,' ";:~:';__
Lake County 'Superior
JUdge James Kimbrough ,bad
delayed Cooper's senten'Ciilg
. when rumors surfaced, that
. she was having sexual inter='
, course with jail personnel.
, Two jail workers resigned
, shortly after an investigation
started., A pregnancy, test ,on
Cooper :'was negative.~ .,..... "
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ries and l,";,;".,~,<c..~'~~~.f:f"jli.v.~_''''
ported ot~~~1~~,1.,~~~~,~~"~~':~
in one h "". . ".' .
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the 4,20 a'II\'
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on the RiCht~
Presgrave, of
Survey's Ear
tion Center in
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, Early reading,' ',','
. 'center near. S . ,'-';"<':.>,:''-~_':;':',:''..''..}'-2'"
about 80 miles n :;",;~~:~:Z~r.~~~~~:;;.~:,
~~~::J: ~=th:;:-: te 'l.;t~~!ff~:'~}~~\~~?.f.~:;'?
throughout ,Ohio ',',
tucky, Indiana an
: 'said" Don, :(Finley
Geological 'Survey,
, ,A Parkersburg, ,
,jocke(receiv~d, ,a"
from a woman wbo sa
bird ::\\ient crazy." St
also said they recei
calls from concerned,
',who felt the quake.:. :....,,>.~.
-':"'. .~.We've h'sd a couple' ....',
',small power outages ' ,
.. 'house that flooded (bec'
, ..pipe damage>,"'<.said :di.'
':' Rose Meyer' OJ' "the" Sl '
, Police, Department. "A, ,"" ,',';' ,'..,
' people had broken dishe' "N~~~~
, fell out of cupboardsllut '~...f.,;.:':;,;'?i"
"ing big'ai-Jlll.~"..' ,;t};'~.:~r~~~ "'~"'<>-::-'..-
,,~:",;'omciais.~ at:?a:..;GOOdyear ..
"a'nd Rubber'CO:"Plant in_
.. q'l'at'ys silid a'fewbricka fell '.' ,
the top of 'a 'chiimiey" .'. ~'
. ','Auglaize County sherifrs d ,',':' ,\;',
uty Mar. k Dunnigan said dama' '.:':"':""","
seemed '"to, be liniited~''''l,o, ".. ,:'?';-,
Marys:";-:'-.:. . . ,.... <.!..~'.~.,/.(? "'.i,:.\::::..~'X"'.
..' "We've;""had Some Picture'~<"" :';';;
knocked ofT walls and .s~me ~~:~~;,,~~~
glass broken, but nothing seri-:, ';.\"-:"',
ous has been reported," Dunni. " . .
ga~o~~d'aft~;'- the"V~~:;c:':'~ '\ . ,
quake !>~surred", residenls.,~~C.!"
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~tmorandum
<ijI n:
Mayor and City Council
JIf rom:
Planning Commission
~ubjed:
Amendment to Chapter 18.68.090 - Non-conforming Uses
At its July 23, 1986 meetingr the Planning Commission voted
unanimously to forward the following amendment to the Ashland
Municipal Code to the City Council. The proposed amendment would
allow for the reestablishment of an abandoned non-conforming use
through the issuance of a Conditional Use Permit from the Planning
Commission. In addition to the standard Conditional Use Findings,
further findings of fact must be substantiated for the approval.
The amendment is as follows:
C. REACTIVATION: A non-conforming use, which has been abandoned
for a period of more than six months may be reactivated to an
equivalent or more restricted use through the Conditional Use and
Site Review process. In evaluating whether o! not to permit the
reactivation of a non-conforming use, the Planning Commissionr in
addition to using the criteria required for a Conditional Use
Permit and Site Review, shall also use the following additional
criteria:
1) That any improvements for the reactivation of a non-
conforming use to an existing non-conforming structure on the site
shall be less than 50% of the value of the structure. The value of
the structure shall be determined by either ,the assessed value
according to the Jackson County assessor or by an independent real
estate appraiser licensed in the state of Oregon. Personal
property necessary for the operation of the business or site
improvements not included in the structure shall not be counted as
improvements under this criteria.
2) An assessment that the traffic generated by the proposed
use would not be greater than permitted uses on the site. In
assessing the traffic generated by the proposed use, the Planning
Commission shall consider the number of vehicle trips per day, the
hours of operation, and the types of traffic generated, i.e., truck
or passenger vehicle. The Planning Commission shall modify the
Conditional Use Permit so that the operation of the non-conforming
use is limited to the same traffic impact as permitted uses in the
same zone.
<>"',
.
,;
Amendment to 18.68.090 - Page Two
3) That the noise generated by the proposal will be
mitigated so that it complies with the Ashland noise ordinance,
Chapter 9.08.170r and also that it does not exceed the average
ambient noise level already existing in the area, as measured by
this standard.
4) That there will be no lighti.ng of the property which
would have direct illumination on adjacent uses and that there
would be no reflected light from the property greater than the
amount of reflected light from any permitted use in that same zone.
5) In a residential zone the findings must further address
that such reactivation will further implement Goal VI, Policy 2,
Housing Chapter of the Ashland Comprehensive Plan.
NOTE: The existing Section (C) "Building or structure" of Chapter
18.68.090 will become Section (D).
July 23 r 1986
'ijJ a:
Jff ram:
~ubjtd:
~tmnrandum
Brian Almquist
Steve Jannusch
Item to be added to City Council Agenda
Please include the following item on your next
City Council agenda.
A request for Annexation, Subdivision and Zone Change
for approximately 16.7 acers of land located north
of Crowson Road immediately west of 1-5. Theproperty
is presently designated as RR-5 in the County and would
be rezoned as M-l and E-l upon annexation. Comprehensive
Plan Designation: Industrial and Employment; Zoning:
RR-5 (County); Assessor's map #14D; Tax Lots 100, 101, 201.
applicant: Dolores & Claude Benson
';;.;.~-:f~~~
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(:'::',"1
'C.Y
.
,
BEFORE THE PLANNING COMMISSION
CITY OF ASHLAND, OREGON '
IN THE MATTER OF PLANNING ACTION '86-023, A REQUEST )
FOR AN ANNEXATION SUBDIVISION ZONE CHANGE FOR)
APPROXIMATE 16.7 ACRES OF LAND LOCATED NORTH OF )
CROWSON ROAD IMMEDIATELY WEST OF INTERSTATE 5. )
APPLICANT: CLAUDE BENSON )
FINDINGS,
CONCLUSIONS
AND ORDERS
RECITALS:
1) Tax Lots 100, 101, and 201 of 391E14D are located within the
Ashland Urban growth boundary with current county zoning being RR-5
Proposal is to rezone the property to E-l and M-l as required by
the comprehensive plan map and as shown on the submitted site plan.
2) The applicant is requesting a third extension for the
annexation and subdivision zone change which was originally
approved in April of 1983. The subdivision will include the
development of 14 parcels for development with a 15th parcel to be
designated as park area.
3) Criteria for approval of an annexation is found in chapter
18.108.190 which require that: A) The land is within the cities
Urban Growth Boundary. B) That the proposed zoning and project
are in conformance with the city's comprehensive plan. C) That
the land is currentiy contiguous with the present city iimits.
Dl That public services are available or can be made available to
the site~ E) That a public need for additional land as defined
in the City's comprehensive Plan can be demonstrated. Criteria for
the zone change have been established for the comprehensive plan
and is designated as E-l (Employment) and M-l (Industrial) on the
Comprehensive Plan map for this particular site. Criteria for
subdivisions are found in chapter 18.80 and such chapter is
referenced as a part of these findings. Assessment of the plans
and the findings follow in section 2 below.
4) The Planning Commission following proper public notice held a
public hearing on April 9, 1986, at which time testimony was
recei ved and exh ibi ts were presented. 'rhe Planning Comlllission
approved the application for the extension subject to certain
conditions pertaining to the appropriate development of the
site.
Now, therefore,
The Planning Commission of the City of Ashland finds, concludes
and recommends as follows:
't';i;:i"
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- 2 -
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SECTION 1 FINDINGS
1.1 The Planning Commission hereby incorporates by referenqe
the staff report noted as "Exhibit A" the Findings submitted by t;he
applicant noted as "Exhibit B", the Site Plan prepared by the
applicant noted as "Exhibit C"r the minutes from the public hearing
held on this request on April 9, 1986 noted as "Exhibit On, and the
slides ap presented to the Commission noted as "Exhibits E, F anq
G".
SECTION 2 CONCLUSORY FINDINGS
2.1 The Planning Commission finds that it has' received all
the information necessary to make a decision based on the staff
report, Public Hearing Testimony and Exhibits received.
2.2 The Commission finds the proposed development is
consistent with the relevant annexation findings. Relative to the
provision that "Public services are available or can be made
available to the site," such approval is conditionalized on the
premise that the applicants will enter into a utility service
agreement with the City for provisions of sewer and water to the
subject site. The specific uses proposed for each parcel
will be reviewed on a case by case basis and water requirements and
sewage disposal will be determined at the time of such review.
, Present proposal is to provide holding tanks for sewage disposal
and it will be the responsibility of the applicant to provide for
the necessary maintenance of these holding t?nks. For the subject
tentative plat is still valid and it will be the requirement of the
applicant to submit a final plat on this application should the
council grant approval within a twelve month period otherwise the
application becomes null and void.
2.3 The Planning Commission further adopts the applicants
findings as prepared.
SECTION 3 DECISION
3.1 Based on the record of the Public Hearing on'this
matter, the Planning Commission concludes that the proposal for the
12 month extension to the previous approval for the annexation zone
change and subdivision an appropriate request. Therefore, based on
our overall conclusions and upon the proposal being subject to each
of the following conditions, we forward Planning Action 86-023 to
the Council with a favorable recommendation. Further, if anyone
or more of the following conditions are found to be invalid for any
reason whatsoever, ,then the Planning Commission recommends that
Planning Action 86-023 is denied. The following are the conditions
and they are attached to the approval:
p"
'.;
~'
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- 3 -
.
1) That all relevant conditions from Planning Action 83-16
and 84-018 shall require compliance.
2) That the applicants enter into a utility service
agreement with the City within six months from the date of this
approval for provisions of all necessary City utilities to the
site.
3) That the applicant shall sign in favor of future
installation of sewer and water to the site.
4) That the applicants agree to the future development of
any site on a case by case basis by the Planning Commission to
determine appropriate development relative to the Site Review
Chapter and relative to the utilities necessary for such use.
"?-)
/)" , "7
/..::.~~C;.--z''--
~Lj /R,6
Date
Planning C
'.
"
~emnrnndum
August 6, 1986
QIo:
Brian L. Almquist, City Administrator
'.
~
JJf rom: Allen A. Alsing,
Director of Public Works
~uhjed:
'Wastewater Treatment Plant
In February, 1985, the City was offered financial assistance by
O.D.O.E., to study and identify ways to conserve electrical energy at
the Wastewater Treatment Plant.
The City ultimately entered into a contract with Brown and Caldwell for
the study which identified a number of equipment and technical modifi-
cations which warranted future implementation.
Phase II of the program would be engineering, design, and cost
estimating; with implementation being Phase III as funding became
available in the future.
As part of the budgeting process, I included $8,000.00 in the proposed
budget for the engineering representing the Phase II part of the
project. Unfortunately, I could not attend the budget meeting where
this proposal was considered, and Bob Nelson did not have the infor-
mation to support it. Consequently this item was not included in the
budget. .
It would be in our best interest, long term, to proceed with this con-
servation program and I would like to discuss funding with you. I
would somehow like to find funds for this phase in this budget year so
that we can proceed with implementation in the next budget.
You might recall that the program allows us to borrow the money for
Phase II with repayment to be made with ultimate conservation savings.
We decided, in discussion with Bob Nelson, that we would be better off
to fund by budgeted money rather than borrowing.
-mo:
~ rom:
~ubjed:
\
~emora1tdum
.~rian Almquist, Dean Bolstad, Ken Goddard, Ralph Wehinger
Liz Shelby, Rich Carson
John Fregonese
Infrastructure Grant Program - Application
Enclosed is a copy of the grant for the Forensics Lab.
Thank you for all of your assistance. Please let me know
if you have any questions. We can make amendments to
this if necessary.
"
Jlemnrandum
August 14, 1986
ijf 0:
Members of the City Council
~ rom: L. Gordon Medaris, Mayor ;;!Arr<--,
~ubjed: Bikeway Connni ttee, Appoin tmen ts
In accordance with the attached reconnnendation from Councilor
Bev Bennett who chairs the Bikeway Connnittee, I am pleased to submit
the following names for appointment to the Bikeway Connnittee:
Irvin Schueller Vice Florence Inman and Robert Thomson
Vice Richard Moore
I respectfully request your approval of these appointments.
P.S. I am sure you will agree that Councilor Bennett is doing an outstand-
ing job in chairing the Bikeway Connnittee and join me in expressing
our appreciation for the productive efforts.by the Connnittee which
are so beneficial to the citizens of Ashland.
August 2, 1986
To; Mayor Medaris
From. Bev Bennett
Re: Names for the Bikeway Committee
Would you please consider the following people as potential members
of the Ashland Bikeway Committee.
1. Mr. Irvine Schueller
2325 Lupine Drive (482-3207)
Backgrouno.:
Mr. Schueller is a very active 70 yr. old bicyclist. He was
recommended to m~ by Florence Hancock-Inman and was invited to attend
our last meeting--which he did--and indicated his willingness and
interest to serve in the capacity of a committee member. He is aware
of inner-cmty problems, though he is an avid long distance bicyclist.
Mr. Thomson is considerably younger and the bicycle is his major
form of transportation to his work at Shakespeare. He has traversed
The Siskiyou Blvd. problems and alleys around Ashland so is well aware
of the problems we face in trying to establish safe paths for bicyclists
and pedestrians. His interest has been demonstrated by his attendance
at both the Traffic Safety and Bikeway committee meetings.
One of these positions would replace Richard Moore who resigned due to
his absence from the city for a year, and the other would replace Florence
Hancock-Inman who will be resigning in order to represent Ashland on the
Jackson County Bikeway Committee. She will still be consulting with us
during her service for the County.
I hearfily endorse both of these nomineesl
(I may also submit Lollie or Don Skillman--they just completed a long
journey on their bikes with articles of experiences published in the Tidings--
however, they live 7 miles outside the city limits but have a real estabe
business in town so I have to check whether their appointment would be
legal. I discussed this with Lolli~because Frank Lange and Roger Christianson
have difficulty making our meetings and I will check with them concerning
their real interest and time to devote to the issues we must complete this
year.
2.
Mr. Robert G. Thomson
220 Harrison (482-1935)
Our immediate plans are to hold a pUblic hearing this month concerning
the bike path we plan from Helman School down to Hersey Street. We will
also be submitting a grant to have Hersey street paved with a bike path down
to Mountain Ave., and hence, to East Main. We also want to extend the East
Main path out to Tolman Creek. We will also be working with Daymon and the
police and traffic safety personnel to update the ordinance to coincide
with state rules. All of these will be time-consuming and we need a committee
that has the time and interest to participate in order to ensure the best
and safest routes and rules we can develop for Ashland.
Thanks for your considerationl
Si22:-'
.'~~\'~~;~',i~K~{;lP2',:Wki".ik~",;i,j,.i'!{iii,i,~~;".t~~~;~,\w;;;~6~1,i:i1i!;i
TO: Mayor and Members of
the Common Council
DATE: August 11, 1986
FROM: Ronald L. Salter
City Attorney
SUBJECT: Resolution
Our File A-27-P
Ladies and Gentlemen:
I failed to count the words in the question contained
in the Resolution on police and fire, calling a special election.
The wOrding for the question in the original Resolution is as
follows:
"Question:
Shall the Ashland Charter be amended so as to
provide permanently for the separation of the
Police and Fire Departments so that the employ-
ees of one may not be assigned to the duties
and functions of the other?"
The State law limits the wording of the question to
twenty words, and thus delivered herewith is an Amendment to
that Resolution, bringing the wording down to nineteen words
so as to be acceptable by the Elections Department.
Respectfully submitted,
\t;:> ;' ,..(',::>
d~ .~. '. \,
r, U, V;,~', .
\J ~-_. '. "-:::'~'~--
RONALD L. SALTER
City Attorney
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Nan Franklin
-""
~
RONALD L. SALTER
ATTORNEY AT 1-AW
94 THIRD STREE::T
ASHLAND, OREGON 97520
~
,
.
RESOLUTION NO.
A RESOLUTION AMENDING RESOLUTION NO. 8629, ENTITLED, "A RESOLUTION CALL-
. ING A SPECIAL ELECTION ON THE 4th DAY OF NOVEMBER, 1986, IN THE CITY OF
ASHLAND FOR THE PURPOSE OF SUBMITTING TO THE LEGAL VOTERS A MEASURE CALL-
ING FOR THE AMENDMENT OF THE CHARTER OF THE CITY OF ASHLAND, TO PROVIDE
FOR PERMANENTLY SEPARATE POLICE AND FIRE DEPARTMENTS", SO AS TO CORRECT
THE STATEMENT OF THE QUESTION IN THE BALLOT TITLE CONTAINED IN SAID
RESOLUTION.
BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS:
SECTION 1. The question contained in the Ballot Title in
Resolution No. 8629, the title of which appears above, is hereby amended
to read in its entirety as follows:
"Question:
Shall the Ashland Charter be amended so as to provide
permanently for the separation of police and fire
departments?"
SECTION 2. In all other respects, Resolution No. 8629 remains
in full force and effect.
The foregoing Resolution was duly passed at a regular meeting
of the Common Council held on the' day of August, 1986.
Dated this day of August, 1986.
APPROVED:
MAYOR
ATTEST:
CITY RECORDER
-1-
Resolution No.
RONALD L. SALTER
ATTORNEY AT LAW
Q4 THIRD STREET
ASHLAND. OREGON 97520
Jlemnra:ndum
August 12, 1986
, .
'ID 0:
Brian L. Almquist, City Administrator
~rom: jtp\obert D. Nelson, Director of Finance
~uhjed: REQUEST FOR TRANSFER OF APPROPRIATIONS WITHIN A FUND
A transfer of appropriations within a fund is needed:
1. Flu shots were ordered in 1985-86, but the vendor
failed to deliver until after July 1. The Senior
Program needs this appropriation in order to main-
tain existing services.
Also, the transmission on the bus unexpectedly
failed, and it is beyond the warranty period.
Following is a proposed Resolution for Council consideration:
*************************************************************
RESOLUTION NO.
A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN FUNDS
WHEREAS, due to circumstances recorded in the above
memo from the Director of Finance, the Mayor and City
Council of the City of Ashland hereby determine that it is
necessary to transfer 1986-87 appropriations as follows:
1. From General Fund Operating Contingency to Materials
& Services - $1,636 (Senior Program Technical
Supplies - $832, and Bus Expense - $804)
NOW, THEREFORE, BE IT RESOLVED, that appropriations are
hereby transferred as indicated above. .
The foregoing Resolution was READ and DULY ADOPTED at a
regular meeting of the Ashland City Council on the day
of , 1986.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this ____day of
, 1986.
L. Gordon Medaris
Mayor
'l~
c#lemornndum
~
August 13, 1986
~o:
Brian L. Almquist, City Administrator
7Ir"aJi\
C'I rom: 'I Robert D. Nelson, Director of Finance
~ubjtd:
REQUEST FOR TRANSFERS OF APPROPRIATIONS FROM GENERAL
FUND TO CAPITAL IMPROVEMENTS
The Ordinance levying the $5.00 business tax surcharge and the
parking surcharge calls for these revenues to be placed in the
Capital Improvements Fund.
The following proposed Resolution, if adopted, would bring the
budget into comformity with this Ordinance.
**************************************************************
RESOLUTION NO. 86-
A RESOLUTION TRANSFERRING REVENUES ESTIMATES FROM THE
GENERAL FUND TO CAPITAL IMPROVEMENTS
WHEREAS, due to circumstances recorded in the above memo,
and pursuant to ORS 294.450 (3), the Mayor and City Council of
the City of Ashland hereby determine that it is necessary to
transfer revenues estimates and appropriations as follows:
1. Within the General Fund, the Parking & Court Fines
estimate is reduced by $9,000, and the Interfund
Transfer line item is reduced by a like amount.
2. Within the Capital Improvements Fund, a $9,000 Parking
& Court fines revenue estimate is added, and a like
amount is appropriated as an Interfund Transfer.
NOW, THEREFORE, BE IT RESOLVED, that appropriations are
hereby transferred as indicated above.
The foregoing Resolution was READ and DULY ADOPTED at a
regular meeting of the Ashland City Council on the day
of , 1986.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this ____day of
, 1986.
L. Gordon Medar~s
Mayor
\,"
"-6
.
ASHLAND COMMUNITY HOSPITAL
MINUTES OF THE
BOARD OF DIRECTORS' MEETING
.
July 18, 1986
The Board of Directors of Ashland Community Hospital met at 1!:30 p.m. on Friday,
July 18, 1986, in the Conference Room of the Hospital.
'RESENT:
Those present were: Walt Hoffbuhr, presiding; Doyle Greene, Mike Jewett, Jerry
Cooper, and Frances Wi ley, Board members; Dr. Bruce Johnson, Medical Staff
representative; Pat Ackl in, City Counci I I iaison; Beth Bornet, Foundation presi-
dent; Mike McGraw, chief financial officer; Tom Mack, chief executive officer;
and Sharlene Stephens, executive secretary.
oTHERS
'RESENT:
Carolyn Johnson, publ ic information and project coordinator.
BSENT:
Those absent were: Board members Linda Jackson, Frank Bi I lovits, Dr. Jean Keevi i,
and Dick Reeve.
RESENTATION ON
ANAGING CHANGE:
Sharlene Stephens reported on a recent AHA seminar she attended in San Francisco.
This seminar covered current changes happening in hospitals, trends for the future,
reorganization, survival tips, and other issues involving the executive secretary.
Some of the current changes happening in hospitals are corporate reorganization,
M.D. practice acquisition, down sizing/layoffs, aggressive marketing, joint
venturing, diversification, management contracts,.alternative delivery systems,
HMOs, affi I iations, and insurance programs.
Stephens reported that it takes three years for a major change to take place. The
first year fol lowing a reorganization 30% of the employees leave or are asked to
leave; in the second year another 20% to 30% leave, and by the third year things
start settling down.
Some of the future trends mentioned in Stephens' report and some of the things
that are happening nationally included the fact that more hospitals are hiring
CEOs with MBA degrees rather than those with a MHA degree, the .fact that by 1990
40% of CEOs wi I I be M.D.s, and the fact that the time of tenure for CEOs in
hospitals is running between 18 months to 36 months. Other facts included that
more CEOs, as well'as management personnel, wi II be put on three-year contacts,
more M.D.s are being put on hospital boards, and by the 1990s everyone wi I I be
doing It times the amount of work they are presently doing. There wi I I not be
any job security for anyone. Hospitals that make it are hospitals that have
management that continues to take risks, hospitals that are looking for the next
move, and hospitals that have financial people who are looking at individual depts.
\LL TO ORDER:
Fol lowing the above presentation, Walt Hoffbuhr cal led the meeting to order.
'PROVAL OF
)ARD MINUTES:
Mike Jewett moved and Frances Wi ley
Board minutes as typed and mai led.
seconded a motion approving the June 20, 1986,
A II approved.
,
.
.. .
;OMM I TTEE REPORTS
,NO I':lINUTES:
Strategic Planning Committee
This committee did not ho'ld a meeting during the month of July.
Tom Mack reported that he had recently visited the Puget Sound area looking at
three geriatric units. He reported that one out of three had a good setup,
however, it was not feasible from a financial standpoint., Ma<!k stated that a
psychomedical geriatric program ,is sti I I a'possibi lity, but we cannot find
another, program to study.
Mack thon reported that the hospital was presently considering turning the nurses'
lounge on I-A into an area for the ,laser surgery. He stated that Dr. Epstein
would no longer be doing any more work at the Yreka hospital; Epstein wi I I be
bringing his Yreka patients here. Mack stated that the hospital would be ieasing
the laser surgery equipment on a per-use basis. Mack also reported that there is
the possibi lity that we could contract with lind5 Vista Care Center to have their
van pick up and del ivery patients from the Yreka area. (Their bus currently makes
regular trips to Yreka.l
Marketing and Finance Committee
This committee did not hold a meeting during the month of July.
",
Tom Mack reported that Carolyn Johnson had given a presentation on marketing our
physicians to the medical staff. Carolyn Johnson reported that according to a
survey that was done, the community is not aware of what services we provide.
She stated that our concept was to have a paid advertisement in the paper once a
week. Each week we wi I I focus in on one of our physicians giving his/her name,
address, and information regarding the physician. C. Johnson stated that it was
suggested at the Medical Staff meeting that we have a visible ad in the yel low
pages--some type of a box-~I isting al I Ashland physicians. Pat Acklin suggested
putting our information in the new Ashland directory. Dr. Bruce Johnson discussed
the idea of sharing the cost involved with the physicians since it benefits them
as wel I as the hospital.
;
Carolyn Johnson reported that a logo had been selected for our Sports Medicine
program. She stated that on August 6, 1986, our hospital would be conducting
physicals for 7th, 9th, and 11th grade boys and girls in the Ashland School
District who are going out for school sports. Profi les wi I I be set up on the
students for four years. Channel 10 wi I I be here as wel I as the Mai I Tribune.
Carolyn Johnson stated that several open houses wi I I be scheduled in the future;
one just for coaches and trainers, and others for other market groups. C. Johnson
also reported that we recently conducted physicals for the "Medford A's.
Jerry Cooper passed out copies of an article entitled "What Makes Hospital Marketing
Tick?". All board members received a copy.
Mike McGraw presented the financial report stating that June was the last month in
our fiscal year. Our net revenues over expenses were $88,474 for the month and
$340,082 for the year; this latter figure being prior to the auditors' adjustments.
In reviewing the Budget Expense Summary it was noted that we came out $474,553
under budget for the year. In reviewing the Operating Statistics page of the
report, McGraw pointed out that we were down in al I areas as compared with last
year at this time except for the total number of operations performed, which was'
-2-
..
.
,
up by 33.3% and the total number of outpatients, which was up by 25.5%. McGraw
reported that our occupancy for the month of June ran at 24%.
Executive Committee
Walt Hoffbuhr reported that the Executive Committee had meet on July 11, 1986.
After reviewing the minutes from that meeting, Doyle Greene moved and Mike
Jewett seconded a motion to accept the minutes and approve the actions of this
committee as reflected in the minutes. AI I approved.
1ED I CAL
(EPORT:
STAFF
Dr. Bruce Johnson reported that some of the physicians are interested in
down with some of the board members and the administrative staff to have
informal exchange of ideas and to brainstorm. It was suggested that Dr.
Johnson ask the physicians what type of meeting and structure they want.
was also suggested that we could possibly pian to meet in September.
sitting
an
Bruce
It
Tom Mack reported that he had received a letter from the Medford anesthesiology
group; the letter stated that as of July 1, 1986, they wouid no longer provide
us with coverage. Mack stated that our medical staff does feel we need an
anesthesiologist. Mack went on to say that about, six weeks ago a Dr. Mark
Schooley, husband of the new neonatologist at RVMC, had contacted him about
work here. At that time, Mack gave him no encouragement. However, since the
arrival of the letter from the Medford group, Mack has talked to Dr. Schooley.
Mack stated that he would be setting up a meeting next week with our Chief of
Surgery, Dr. John Maurer, and several other physicians. The purpose of this
meeting wi I I be to meet with Dr. Schooley. Mack added that Dr. Schooley is
very interested in working with our hospital. It is also very desirable to us
to have an anesthesiologist head up that department.
'OUNDATION'S QUARTERLY
:EPORT: Beth Bornet reported that close to 5,000 letters were mai led out asking for
donations for our Sports Medicine Center. So far 31 contributions have come
in total ing over $1,000. Three checks have been for $100; most have been for
$25. Some letters have come back marked "deceased" or "moved." Barnet stated
that members of the Foundation would be meeting next week to discuss the timing
for the second mai I ing and other related detai Is. Bornet stated that in the
second letter they plan to really zero in on al I services provided ,by Sports
Medicine. She stated that they may also emphasize the point that ACH is close
and easy to get to. Foundation members wi I I also discuss approaching the physi-
cians and others for donations. Bornet asked board members to let her or others
on the Foundation know of people to contact. Bornet reported that there are 22
members on the Foundation. Gloria Thorpe is the member in charge of contacting
potential donors. Bornet stated that al i the envelopes on the first mai ling
were addressed by hand, with many being done by our Auxi I iary members. The
Auxi I iary also helped with the stuffing of materials into the envelopes.
,pPROV AL OF
XPENDITURES:
Frances Wi iey moved and Jerry ,Cooper seconded a motion approving payment of the
July bi lis. All approved.
EO'S REPORT:
Physician Coverage in the Emergency Room
Tom Mack reported that he has met twice with our E.R. physicians. Mack reported
that we currently have paid, 24-hourcoverage on the weekends. We are now looking
-3-
,
l'. O....._.Q.
-,
.
to supplement this with paid staff through the week from about 5 p.m. to I I p.m.
with our staff physicians covering days. The problem of there being a lack of
physicians wi I I ing to cover our Emergency Room under the present conditions was
discussed. Mack stated that there are physicians wi I i ing to cover our E.R.,
but they want us to pick up their' malpractice insurance coverage. Mack reported
that our present insurance carrier has informed us that they are not adding
any new or additional physician business at this time. Mack reported on three
other insurance carriers and the premium costs involved with each; al I were high.
He stated that his secretary had,cal led ten neighbor hospital3 finding that eight
of the ten do pick up their E.R.' physicians' insurance costs. This survey also
showed, that these physicians are paid anywhere from $25 per hour up to $45. The
Board discussed this situation. Dr. B. Johnson suggested a financial incentive
for those physicians covering the E.R.; he suggested increasing the fees to the
doctors per hourly coverage.
OTHER BUSiNESS:
Pat Ackl in thanked Walt Hoffbuhr, Mike Jewett, and Tom Mack for attending the
meeting the City Counci I had to review the Mayor"s Community Health Care and
Future Social Needs Committee's final report.
Tom Mack reported that Carolyn Johnson was working on a contract between our
hospital and Linda Vista in which we would provide them with Physical Therapy
services.
Tom Mack also reported that our Obstetrics ~Department is In the process of being
redecorated. The wal Is are being painted and new carpeting wi I I be put in.
Respectfully submitted,
\-~ ~()
~I ~~-~:S~Ph';~f\"
Executive Secretary
-)
Approved:
Walt Hoffbuhr
Soard President
-4-
. ,
I. ---:;..
,
.
June, 25, 1986
ATTENVANCE:
PJze/.\el'&t:
Ab-6e1'lj::
I. ADDITIONS OR VELETIONS
TO THE AGENVA
II. APPROVAL OF MINUTES
III. BILLS 'ANV 'FINANCES
IV. AUVIENCE PARTICIPATION
ON THE AGENDA
CITY OF ASHLANV
PARKS ANV RECREATION COMMISSION
REGULAR /lEETING
The Ch~an Qatted the meeting to oJzd~ at
7: OOPM at 340 S. P.i.one~ S.tItee..t.
SeaM, CJzaw60Jzd, JohYl-6on, Ne.t6on, Adamo, M.i.Q/,wen
None.
None
Comm.i.M.i.on~ JohYl-6on made a motion to appJzove j:he
Regu.tM Meeting m.i.nute/.\ 06 May 22, 1986. CommLM.i.on~
Nwon -6eQonded.
In d-U Qlw~.i.on, CommL6-6.i.on~ CItaL060Jzd .i.ncUQated that
-6he 6eU j:hat the. m.i.nute/.\ -6hou.td be amended QonQ~nA.ng
the -6.tipltf.atiOYl-6 60Jz e/.\j:abLiAlUng an e.nv.i.MnmetU:a.t
pJzogJzam .i.n Ldlua PMk wdh j:he S-wlUyou EnvVtonmetU:a.U6t6.
She. .i.ncUQate,d that -6he. Jzememb~ed that the gMup'-6
pJzov.i..d.i.ng thw own L,{,abili;ty .i.MWlanQe Wa.6 d-UQuMed
aM~ the motion aQQepting the QonQe.pt 06 a pMgJzam /
but d Wa.6 not -6pee-i.MQaUy mel'&uone.d .i.n the. m.i.nute/.\.
The oth~ Qomm-w-6.i.oneJz6 QonQuJzJzed.
Comm{~-6.i.oneJz CJzffiu60Jzd made a mo,uon to amend the. la-6t
-6etU:enQe. at j:he ,top 06 .the 6.i.Ju"t pMagMph on page 7
to Jzead, "Qol'&t:Jtacted pMgJzam wdh j:he gMup becvUng
the QO-i>.t6 60Jz that pMgJzam .i.ncl.ucUng Uabili;ty .i.Yl-6WlanQe."
Comm-w-6,ioneJt Adamo -6eQonded.
The vote Wa.6: 5 Ye/.\ - 0 no
The. Cha.i.Jtman' Jze/.\.tate.d the. oJU.g.i.na.t motion .i.ncl.ucUng .the.
j:he. ame.ndme.l'&t. Wdh no 6wcth~ qUe/.\tiOYl-6,
The. vo.te Wa.6: 5 Ye/.\ - 0 no
Comm,LM.i.,oneJz Ne..t6on made. a motion to appJzove the
pJzev.i.otW month' -I> cU-6bllM eme.n.t6 a.6 60Uow-I>: Pauabte/.\
QheQk-6 #8993 thJzough 9058 .i.n the amoutU: 06 $38,519.27
, and PaljJzoU QheQk-6 # 52 49 ,thJzollgh 5298 .i.n the amoutU:
06 $15,298.36. Comm.i.-6-6.i.on~ CJzffiv60Jzd -6eQonded.
The vote Wa.6: 5 lfe/.\ - 0 no
None
-,
,
.
REQULAR MEETING - June 25, 1986 PAGE 2
V. . AUVIENCE PARTICIPATION NOT
ON THE AGENVA . None.
.
VI. OLV BUSINESS
A. AuthotUzaLi.o n to
advrut:u.H 60lt b,{M
V,{ilec.:tOlt Micke.t6 en ,{ncU=ted thlLt authotUzaLi.on
to adve!U:-u.. e nOlt b.<d6 WIU nece.MaJtlj 60lt the
Heman SellOOt pilO j ec.:t and :the VMCA c.alj PaJtk
devetopmen.t pltO j ec.:t. The, .{;tem6 to be adve!U:-u.. ed
wOltfd be ptaygltound equ.ipmen:t and .6fand.
MOTI ON
CommU.l.>,{onelL Cltaw60ltd made a motion :to autholt,{ZC'. :the
adve!U:-u..,{ng 60lt b,id6 on :tllO.6 e ,Ltem6. Comm,{M,{onelL
Ne.t6on I.> econded.
The vo:te WIU: 5 ljel.> - 0 no
,I
V.i,~ec.tolt W,ckc.t6 (w pltV> e.n.ted a te;tteJt :to the Comm,i,M,{on
nJtOm A.e. A.t6,{ng, V.Ute,c.:tolt 06 Public [VOltM, ltecommend,{ng
thlLt :the Comm,{M,{on jo,{n ,{n a wlLtelL tUgh.t.\ agltee.men:t
w.<..th the C.<..tlj :tltaM 6eilAng the wlLtelL ilA,gh:to on the
Bltljan:t/Jonv> pltOpe.Jtttf. Vlte to the lte.cen:telj dc.vdoped
pond ILt that, I.>.{;te ,{n ltdaLi.oM/Up :to -60ev,{ng tile. oe.d.imen:t pltobee.mo ,{n dltain,{ng
ReedelL RV>elLVo.ur., wlLtelL cannot be applied :to the pltOpeJr.:tlj tluo ljeaJt. Mlt. A.t6.ing
,{nd.iclLte.d thlLt blj tltaM nC?JlfUng the. wlLtelL IUgh.t.\ to :th e. ~Ltlj, :th e. wlLteJt ilA,glI:to coued
be pltV>e!l.ved. The dltaM on an aglte.emen:t wh,ich he. attached to :the. teA:.teJt .incUclLte.d
:thlLt the. ;(;!{a,M 6elL WIU ortflj te.mpOltaJtlj and cou.e.d be. ;(;!{aM 6e.Med back :to :the. CommiM.ion
ILt the-ilt ltequv>:t. Commu'o,{onelL SeaJt.6 ,{ncUclLte,d tlllLt he. had no pltobte.m w.<..th the.
btaM nelL Olt the. agltee.men:t IU dJtaMe.d pltov'{ded :thlLt the. -6,tlLte wa:teJt mlU:telL concuMe.d
thlLt :the btaM nelL d'{d not lteplteoetI:t a conveJto,ion 0 n (Mage and wou1.d theltenolte. eol.> e.
the wlLteJt IUght nOlt the pltOpe.Jttlj.
B.
WlLteJt R.i.gh.t.\ -
Bltljan:t/Jonv> pltOpeJr.:tlj
MOTION
Commiol.>,{oneJt Cilroonoltd made a motion :to accept :the
agltee.men:t IU wlliften pltov,{ded :thlLt plUOlt :to .Lt' 0 acce.p:tance, V,iltec.tolt W.cl2e.t6en
con:tac.t the 1.>:tlLte wlLteJt mlUtelt and conn.uun :thlLt .<..t wa6 no:t a conveM,{on 06 ((.6 e. and
:that :the wlLtelL ilA,gh.t wou1.d not be. ,{n jeopaJtdlj due to :the, adoption 06 :the. aglteement.
CommLM,{oneJt Ne.t6on I.>econded.
The vote wa6: 5 ljC'.6 - 0 no
VI r. 'NEIV BUS I NESS
None
VII r. CORRESPONVENCE; COMMI NICA TI ONS,
VIRECTOR'SREPORT
A. Le;tteJt 6,/tOm AARP - V.i.Jtec.tolt MLckeL6en .<ndielLted :thlLt he had ju.o:t ltece,{ved
A.e. Sco:t:t, Pltv>'{den:t a le;tte!l. nltom A.e. Seo:t:t, PltV>.<dent On :the A-6htal1d Chap:teJt
06 AARP ,{ndicaLi.ng :thlLt gltan:t monelj U, ava..i.(able 60lt
HeaUh CaJte Activ.<..tlj. AARP wanted :to apptlj 60lt a gltan:t
w.<..th :the '{dea 06 hav.ing a "waikeJt- C{,6 e" COUM e v>:tabLi6 hed
in L.<..th,{a PaJtk. The deadline 60lt apptlj,{ng 60lt :the gltan:t
.v., June 27, 1986. Mlt. Seo:t:t ,{ndiclLte.d :thlLt, '<,6 :the, Commi,M.ion ltv>ponde.d 6avoltabtlj :to
the concep:t, AARP would like :to apply nOlt the gl1an:t.
~; .
ReGULAR MEETING - June 25, 1986
PAGE 3
i
Comm-i..M.i.oneft SeaM .i.ncUc.a..ted ;tha..t he had no objectioft6
;to AARP appflj-i.ng 60ft a gttan;t ,t6 ;th ey c.hOl.> e ;to do M.
Howeveft, he and Comm.u.I.>-i,oneJt Nef.l.>on had qUe..6UOft6
c.onc.eJuunD I.>Upu.ea..ti.Oft6 Wh.tell ;tIle Dftan..t m.i.gIU: ftequ..iJte,
I.>ueh M fang ;teJtm tlla.<.n..tenanc.e obugauoft6, wluc.h ;the
CommLM.i.on mi.ght no;t w.u.h ;to be obuDa..ted ;to. Thelj ,tncUc.a..ted ;tha..t thelj woufd no;t
OppOI.> ed ;to ;the c.onc.e.p;t, bu;t w.u.hed 60ft Mft. Sc.o:t.t ;to undeJu.,;tand ;tha..t the Comm.0~I.>-i,on
would need mOfte -i,n60fUnation be60fte ,(;t c.ould obuga..te -i..t~e..(n to ac.eepung the mone,lj
and obuDating them6 e..(Ve..6 to the pftoj ed. Comm.i.M.i.oneJt Cftaw60ftd eXpfteM ed OppOl.>-i..uon
to the pftOpOl.>a..l'. .i.ncUeating tha..t I.>he 6eU tha..t il wen-t aga.<.ft6t pftev.i.ol(/.)flj e..6;tabli6hed
Comm.u.l.>.i.on pouelj c.oneeJtn-tng devefopmen..t ,tn Li.th-ia PaftR. Slle fte6e.JUted to ;the
Comm.u.l.>.i.on'l.> hav.i.ng pftev.i.oUllflj ftej ede.d a patt-pllljl.>.i.eal c.ouft6 e fteque..6;ted ..~ome lje.aM
pftev.toUllflj. V.i.Jtedoft M.i.eRel6en MA.d tha..t wllat Mft. Seo:t.t env.u..i.oned would be 1.>,i.JnLtatt
;to ;tha..t exeept ;tha..t il woufd be on a mueh mofte umiled I.> eale due ;to ;the Md tha..t
..(;t would be de..6.i.gne.d 60ft I.>e.nA.Oft6. Comm.u.l.>.i.oneJt Cftaw60ftd eonMJimed ;tha..t il I.>.ti.ll
woufd .i.nclude. pRLlctng the appatta..tIL~ .i.n ;the. pil.!l.f" howe.ve.ft. In 6u![;/:he.ft d.u.wM.i.on,
il 10M ge.neJta..U1f6ta..te.d ;tha..t ;the Comm-U.l.>.i.oneft6 had no objection to ;thei.tt appflf.tHD
60ft ;the Dttant but ;tha..t tha..t cUd JW;t mean a c.omm-i..ttment on the Comm-U.l.>.i.on '6 paJit ;to
adua..Ulj ac.c.ept the "WalReJt-U6 e" eOulL6e .i.n the pattR although the DeneJtal eonc.e.pt
wMwppo![;/:ed.
AARP - gttan..t 60ft
"walReJt-ci..6e" c.ou.lL6e
MOTT ON
CommLM-i.oneft AdamI.> made. a mo.tJ.on .to have the. difte.doft
wfLi...te a le.lieJt ;to Mft. Seo:t.t 06 AARP and -ind.i.ea..te ;that the Comm.L6I.>.ion doe..6 not
d.i.6agftee wilh the e.onee.p;t 06 a "walReft-c.i.l.>e" c.ouft6e. M pfte..6en..te.d .irl thei.tt fette.ft
06 June 23, 1986 bu..t tha..t tha..t .tac.I, 06 d.u.agfte.e.men;t a..t th.u. .ume doe..6 not obugate.
the Commi.M.i.on ;to the adual e..6tab.eMhmen..t 06 a C.OWl.l.>e., a6.teJt mofte .i.n6Oftma..tion -i..6
ftec.e...i.ve.d .i.n ;the 6u.tulLe. Comm-U.l.>.ioneJt Ne..I'.I.on I.>eeonde.d.
The vote. 10M: 4 ye..6 - 1 no (Cftaw60ftdl
IX.
TTEMS'FROM'COIAMISSIONERS
V.i.Jte.doft IheRe..I'.I.e.n .i.nd.i.c.a..ted tha..t he had j(V~.t heattd
tha..t, .i.n fte..(atioft6h.i.p to the Hetman Sc.hool pftoj ect and
the 6undftLt.i.6.i.ng e6f..ow by the l.>c.lwof'l.> PTO, ;the pftojed
hM be.,en apyJJwve.d 60ft a $2,500 gftan-t 6ftom the Llt-theJtan
BftotheJthood, a 6ftate.ttnal oftganA.zaUon. MI1. M-i.d,e.t6e.n
.i.ncUc.a..ted ;tha..t membeJL6 06 .the pro had heattd .tha..t mantel.>
61Jft th.u. .type. 06 pftoje.,ct migh;t be. ava.i.lLlbfe. and lie had
wJUften .the gttan.t pftOpOl.>al 60ft them.
He wo .i.nd.i.c.a..te.d .tha..t ftenovaUon 06 .the Chet CoJUty AJtea
10M 90% eompleted and .tha..t pftev.i.oUll c.omm-U.l.>.i.oneft6 had
been eon..tacted eonc.eJtn.i.ng ;the Jullj 4th c.efebftation.
The. next Re.gafM. Ilee..ung 06 the Comm-i.M.i.on 10M l.>c.hedlU'.ed
60ft Jullj 30, 1986, We.dne..6day, a..t 7:00PM.
,X. NEXT MONTH'S AGENVA
(Uilh no 6Il![;/:he.tt bl(/.).i.ne..61.> nOft the Re.ga./'.aJt. Meeti.ng, the
Clw..tftman adjolUtned .to Exec.u.t.tve Se./.)/.)-i,on. Following tile.
Exe.c.u.t.i..ve Se..6I.>.ton, the. Chai..!l.man c.a..Ue.d .the. meeti.ng
bac.R to OftdeJt.
XI. 'AVJOURNMENTTO
EXECUTIVE SESSION
'<;
of' a..
RE.GULAR MEETING - June 25, 1986
PAGE 4
XII., SALARY NEGOTIATIONS
1986-87
AM-eJL .the Regu.R,M Mee.ting Wa.6 Ite-covened,
Comm~~~oneJL Ne~on made a mo~on .to appltove
.the 60Uow"i.ng ~ataA'f ~nc.ltea.6 C/.\ 601t .the (,.ucaJI.
tfeM 1986-87:
Fait PMQ Techruual1il: 2% ~aJl.M'f ,i.nc.lteit6e on July 1, 1986 and a 2% ~nCltea.6e on
JanuMY 1, 1987. The ~flc.ltea.6e rv.i.U be ba.6ed upon .the aveMge hoU!l1.y Ita.te 06 aLe.
PMQ .tedllUual1il.
FOJt Admi.nv".tJ1w.ve SeClte.tMY: 2% .i.nCltea.6e Ofl July 1, 1986 and 2% ~aJl.MY ~nCltea.6e
on JanuM'f 1, 1987 ba.6ed Ilpon .the hoU!l1y Ita.te 06 .the pMll .tec.hn-tual1il. Gltan.ted .the
V-iJtec..tOJt .the op.ti.on 06 gMn.Ung up .to a 2% meJU.t ~nCltea.6e.
PMQ SllpeJLi.n.tenden.t:
E~.tabwhed a ~aJl.MY Mnge 6ltom $22,500 .to $30, 000 p.tac.~ng
.the c.uMen.t Supvu.n.tenden.t a.t $27,500.
Vhtec..tOJt: 2)2% ~aJl.Mtf ~nCltea.6e on July 1, 1986 and 2%% ~nCltea.6e,
PMQ~ and Re.Clte.at.lon
on Jal11lMlj 1, 1987.
Comm~~.{.oneJL Johl1ilon ~ec.onded. W-i.th no 6uJt..theJL
fuc.lLM~on,
The vo.te Wa.6: 5 tfC/.\ - 0 no
(~-i.th no 6uJctheJL blLl>.i.nC/.\~, .the mee.ting Wa.6
adjoMned.
XIII. AVJOURNMENT
R~pec..t~LUtf ~,ubm.i..tted,
W fiw,1u't
Ann Benccd~c..t
A dm~nM.tJta.ti. v e S eClte.tMY
I'
.
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CITY OF ASliLANV
PARKS ANV RECREATION COMMISSION
REGULAR MEETING
July 30, 1986
The V.{.c.e-Cha-tJrman c.a.Ued the meeting to M.delt at.
7:00PM at. 340 S. P.{.oneelt S.tItee.t.
A TTENVANCE:
PIte6 oLt:
Ab6ent:
i
Cltaw60ltd, Nwon, Jo/uuon, M.i.c.Rwen
Sea/1..6, Adamo
I. ADDITIONS OR VELETIONS
TOTliE AGENVA
VVtedolt M.{.c.Rwen .{.nt/toduc.ed J.{m Pa/1..60J1.6 who WM
.{.n the aud.te.nc.e .{.ncU.c.a;t.{.ng that. he wanted to maRe
a plte6 enta;t.{.on c.onc.eAtUng the btUdg e6 .{.n U..tlUa
PMk. Tllat. ,Ltem WM pfuc.ed undeA AUcU.enc.e Pll.fl..tiupa;t.{.on
Not on the Agenda.
Mlt. MZc.Rwen a.i'J.,0 plte-6ented a le.t.teA he had jw.,.t
ltec.uved 6/tOm the EaA.tlj BVtd U.OJ1.6. The .<..tern WM
plac.ed undeA Co/t/te6pondenc.e.
II. APPROVAL OF'MINUTES
Comm.{J.,!.>.{.oneA NWon made a mot.{.on to appltove the,
m.{.J1[lte6 06 the Jlll1e 25, 1986 meeting M wJU..t.ten.
Comm.{J.,!.>.{.oneA John60n !.>ec.onded.
The vote WM: 3 Ye6 - 0 no
Comm.{./.}!.>.{.onelt Nwon made a mot/on to appltove the
pltev.tOlU mOfLth!.> d.i.6 bUM ernenU M 60Uow!.>: Palj/tOU
c.hec.R6 #5299 th/tOugh 5443 .{.n the amount 06 $33,410.19
and Paljable!> c.hec.R!.> #9059 though 9212 .{.n the amount
06 $93,596.41. CommZ!.>!.>/oneA JohJ1.6on !.>ec.onded.
The vote WM: 3 lje6 - 0 no
II!. BILLS ANV FINANCES
IV. AUVIENCE PARTICIPATION
ON THE AGENDA None
/
V.. AUVIENCE PARTICIPATION
NOT ON TliE'AGENVA
A. J.{.m PaMOJ1.6
363 liefuan
A!.>hland
J/m Pa/1..60J1.6 exp.tained to the Comm.{./.}!.>.{.on that. he
and othelt .tntelte6ted 1te6/denU .{.n AMl.tand had helped
eng/neelt and c.OJ1.6.t1tud the btUdge6 .{.n WlUa PM/i. M
vo.tw1..teeM a6.teA the 1974 Mood. lie WM peMona.U.lj
.tJ1.6:Uuunenta1. .{.n the ltec.oJ1.6.t1tuc.Uon pltoc.e6!.> dona;t.{.ng
mt:\nlj hOUM and obtaitUng mat.wa1. dona;t.{.oJ1.6; One 06
t~e btUdge6 .{.n the uppeA pM/i. .u., named a6.teA h.{.mo
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MOTI ON
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lilt. PM.601'L6 ~M.d :thO-t he had been :thltough :the
paJLIz ltec.ent..f.y :talzing a hMd R.oolz O-t Mme 0 n :the
bfL.i.dge~ wluc.h appeMed :to be dUeM.oJta.:Ung 6a.6:teJt
:than :the,y ~/IOu.i'.d have been. He ~M.d :thO-t a had
bec.ome Obv.tOM :to h.un :thO-t, Mme :ten yeM.6 ago when
they welte buJU, wllOeveJt 6{.iU..6hed the c.oY/J.,;(:ltuwon
had no:t ~ eaJ1.ed Olt plto:tec;ted :the beam!> pltopeJtR,y :to
pILeven:t dlty ltot. Un60lttunO-te..l'.y, t/1M mean:t thO-t :tIle
bfL.i.dge1l weJte R.M.ttng ~ome 15 yeM.6 il'L6:tead 06 40 yeM.6 M :they Mwu.i'.d. Mlt. PM.601'L6
incUc.O-te,d :to the Comm.tMion thO-t, in hM op-<.rUon, a needed :to begin immediO-teR.y
on a PILOc.ell~ 06 lteA:tofL.i.ng and ltepLac..i.ng ~ome 06 :the b~dge.6 ~o :thO-t they clid no:t
have a bad pltobR.em on :thw hand.6 ill O-t onc.e. He 066eJted :to ltebtUR.d "Il,u.," bltLdge
O-t no c.o6:t :to :the depaJt..tment and in :the pltoc.ell~ in~bwc;t the Pa.!tk ~ta66 on the
pltOpeJt way :to c.Ol'L6bwc;t 6u:tulte bfL.i.dge.6 :to pltevent :thM pltobR.em.
Jim PM.601'L6 -
Lahia PMIz BfL.i.dg e.6
The Comm-ih~ion a61zed many QUellt.i.ol'L6 06 Mlt. PM.6on~
M :thO-t :they c.oLttd fUldeJt6tand :the pltObR.em and then thanlzed !Um 60lt /1M gltaciou~
066elt to ltec.ol'L6bwct the blttdge wllic.hbeM.6 /ti~ name. Both tile V.iJr.ec;tolt and
the Comm-<-M.i.on explte.6Hd :thw appltec..i.O-tionto MIL. PM.601'L6 and inclic.O-te,d thO-t they
weJte, eageJt to R.eaJm whO-t c.outd be done ,tll the c.Ol'L6bwc..tLon 06 the bfL.i.dge.6 :to maize
them R.M:t R.ongeJt.
MIL. Gaba.JUrU, a lteplte.6 en:tative 6ltOm the EaJU'.y B.iJr.d
UOI'L6 CR.ub, made a pltell en:tation :to :the CommiMion
in c.onjunwon wah :the R.e;t;teJt w!Uc.h :tIle V.iJr.ec;tolt had
ltec.eJ.ved eaJLUeJt .it! the weelz. The te;t;teJt and plte1l e'1-ta-
t.i.on c.onc.eJtned having :the UOI'L6 pll.ltc.llM e two duc.lz 6eedeJt6 60lt :the two pond6 in
La/tia PMIz. They 6eU :thO-t :the 6eedeM wouR.d be 06 bene6a ~inc.e a wou.i'.d pltov.tde
mOlte ml:tJU.ti.on 60IL the duc./u, :tllan the bltead wluc.h peopR.e bltought :to :the pMIz pR.M
WOltU Izeep Mme 06 the me1l~ away 6ILom the pond.6 cJ1.eOvted by QR.oating bltead whic.h :the
duc./u, cUdn ':t eOvt. The 6eedeJt6 would be c.o'<'ll opeJtO-ted "bubbR.e gum" :type mac.hine.6
wluc.h wou.i'.d cW, pen6 e gJuU.n. The Comm.u.,~iOnelt6 wtened.:to Mlt. Gaba.JUrU and incUc.O-ted
:thO-t :the .<.dea WM new to them and they cUd not 6ee..l'. :thOvt they had pltOpeJt t.i.me :to
c.ol'L6.<.deJt a :to maize a dec..u.,ion dllM.ng tl1M mew,ng. They explte.6Hd :the de1l.iJr.e to
Mlt. GabMLrU to hoU a decMton 066 un.ti..t the nex:t ltegu.i'.M meeting 06 the Comm-ih~ion.
He ~M.d :thO-t,tl,eJte WM no ultgenc.y all .the paJd 06 the UOI'L6 atib.
Moltltu., GabafL.i.n.i.
EaJU'.y Rtltd Liol'L6
VI.
OLV BUSINESS
A. Appltovaf 06 bid6 -
~and
Viltec;tolt Mic.lze.t6 ell incUc.O-ted thO-t :the depaJt..tmen:t had
ltec.eived onty one b,i.d 60IL ~and 60lt :the pLaygltolmd
plWj ec;t O-t HeRman SehooL ThO-t bid c.ame Mom Oltegon
, Gltavel and A~pha1:t, a c.ompany in WILi.:te Cay, in the
amount 06 $9.20 peJt ~qUMe 600t. V.iJr.ec;tolt Mic.lze.f.6en
.<.nclic.O-ted thCLt he cUd no:t Iznow why the depaJt..tmen:t had not ltec.uved bid6 6ltom otheJt
c.omparUe.6 -<n the Mea wllidl c.otLtd ~uppty the Mnd bu:t .{.nd.<.c.Ovted thOvt he 6eU thOvt
the bid WM h.<.gheJt than the depAA,tmen:t wan:ted Olt needed to pay 60lt ~and. He
ltec.ommended :thO-t the Comm.u.,~ion ltej ec;t the bid and lteb.<.d the aem. The Comm-ih~ioneJt6
eoneUJULed wah h.u., op.{Ju,on. Comm.u.,~ioneJt IIwQn made a mot.i.on to ltej ect ill bid6
60lt ~andplte.6en:ted. Comm.u.,~.<.oneJt John.6on Heonded.
The. vote WM: 3 Yell - 0 no
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VII.
MOnON
MonON
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MonON
PAGE 3
OLV BUSINESS
B. PR.aygftoW1d
Equipmeltt
V.ur.ec.toft W.ckwen pfte/.> eltted .the CommiMion w.i;th a
bid nOftm .{,ncUcating .the ValUOM bid6 -6ubm-Uted by
.thftee compaYlte/.> nOft .the valUOM piece6 0 n pR.aygJr.ound
equlpmel1.t ~0Jr. .the HeR.man Sc.llOo.e!PiVl.k -6ile. Each
company valUed w.Lth htghVt al1d R.oweft b.td~ 011 dtn ~Vteltt
p.tece6 On equipmeltt. In cU6CM-6.tOI1, il WlM dUeJUn.tl1ed .tha;t .the Comm.t,H.ton would
pfteoVt .to choMe .Ltem-6 -6epaJ1.a;(:ely ftathVt .thal1 cho06e a .ta.ta..f. package nJr.om atlY one
compal1Y. V,iAec.tOft M.tckwel1 a..f..60 .tncUca;ted .tha;t .tak,i.ng .the R.OWe/.>t b.td on each
ilem would not l1ece6-6cvU..ey be .tn .the Comm.0.l-6.i.on I -6 b e6t ,i.ntVte6t -6.tnce de6.tgn 00
Mme .Ltem6 viVl.ted w.tdely. Comm.tMioneft NeR.60n made a mo.tton -6tatil1g .tha;t
V.ur.ec.tOft M.tckeR.6en be g.tven the cU6cJtwon to choMe the cUnneJtel1t p.tece/.> 06
equipmeltt Mom the thftee comparUe6 wlUch he oeft WOli.ed be6t -6u.i;t the need6 On
.the depiVl.tmeltt al1d thel1 the depiVL.tmeltt wOltf.d pWtcha6e th06e p,i.ece6 00 equ.{,pmeltt
pVt the b.td pJUCe6 .l'..t6ted. Comm.0.l-6.tonVt Johl1-6on -6e.conded.
The vote WlM: 3 Ye/.> - 0 no
NEW BlISINESS
A. AtLthoJUzatiol1 to
adveJr..t.t-6c nOft b.td6
Comm.t-6-6ioI1Vt Nelhol1 made a mo~ol1 to atLthoJtize the
adveJr..t.t-6.tng nOft b.td6 00 a l1ew thftee-wheel tull.n
.tJwell-6tVt lM aUoca;ted oOft .tn tl'l-0~ yeiVl.' -6 blidg U.
Comm.t.M.tonVt Johl1-6on -6econded.
The vote WlM: 3 yei> - 0 no
The Comm.0.l-6.tone.ft6 Jte.c&ved a R.e..ttVt Oftom Lolt.-i. Haydel1
On the. Cfteek Vt~V Cane wh.tch .tncUca;ted that th&11.
CllMeltt watVt u;titLty b.til. WlM $18.00 higheft thal1
the b.til. nOft the Mme peJUod taJ.,t yeiVl.. She .tl1cUcated
tha;t they had ta..f.ked to the. e.i;ty watVt depalL.tmeltt al1d the watVt depaJt.tment had
.tncUcated .tha;t the .tncJtelMe WlM due. .to a highe.ft voR.ume. 00 watVt It6age, not jU-6.t an
,{.ncJte.lM e .tn u.t.U.Uy CMU. Mft6. Hayden a.6ked the Comm.0.l-6.tol1 .to ft&mbuft6 e .th em naIL
that CMt a.t.tJUblding il to the 6act .that the PR.aifglLound 1Lei>:tJr.oom wa6 cR.o-6ed at
that ~me and theJ1.eoOJt,e, the Mage 00 theilL Jt.e.6:tJr.oom WlM gJteatVt. A6;teJt. Mme
cU6cU-6-6.ton, Comm-i..,H.toneJ<. Nw an made a mo~ol1 to Jt.eimbwu, e the CJt.eel, V.tew Caoe OOIL
the. $18.00. Comm.0.l-6.toneJ1. Johl1-6on -6e.conde.d.
The vote wa~:
B.
Le..tteJr. 6ftom CJt.eek
V.t~{) Ca6e.
2 no - 1 YC6 (CJr.ffiv60Jt.d, Johl1-6on)
C. Renwa..f. 00 aglLeemeltt
60ft mea..f. -6.Lte
V.ur.ec.toft M.tckwen .tndtcated that the. Comm.tM.tOI1 had
ftecetved an anl1lla..f. Jt.e.newaR. aglLe.emeltt oftom the Rogue
Valley Council 00 GoveJt.nme.n.t6 oOft the. Mage on the.
HlllttVt PiVl.k BuiR.dtng a.6 a mea..f. -6ile. He. .tncUcated that
thVte. wVte no change.6 .{,n the agfteemeYlt wh.tch needed to
be newed an an annlla..f. ba.6.0.1. CommtMioneJ1. Ne.R.6on
made. a mo~on to Jt.enew the agJt.eemeltt. Comm-i..6-6.i,onVt
Johl1-6on -6ecoY/de.d.
The vote Wa.6: 3 ife.6 - 0 no
VIII. CORRESPONVENCE; 'COMMUNICATIONS
''DIRECTOR' J.;REPORT
None
I X. ITEMS FROM COMMI SS TONERS
Comm,LM.toneJ1. Nel60n a-6ke.d whuhVtthe othVt Comm.tM-i..onVl.6
had ftecetved a R.uteJr. oftom HiVl.oR.d CR.oeJr. conce.ILrUng the
-6.Ltua;t-i..OI1 an GllanajuaA:o Way. The otheJ1. Comm-i..M.tonVl.6
Mid that they had. Comm-i..M-i..onVt CJtawooJr.d .tnd-i..cated that
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REGULAR MEETING - Ju~y 30, 7986
.
ITEMS FROM COMMISSIONERS
X.
NEXT MONTH'S AGENDA
XI.
ADJOURNMENT
rAGE 4
Illle. had no.t he.a/td n.IWtn .the. gJr.oup bu{).{ne.Me.6 oJr.
owne.M on GwmajulLto (Vay IL~ ,to me.V'';'ngIl bung
he.ld.
TIle. ~te.x.t Re.guJ'M, Me.w,ng WM M.he.dule.d nOJr.
ThttMday, Augu,6.t 28, 7986 ILt 7:00PM. The. Lion{)
.topic 0'1 clue/I. 6e.e.dvu., would be. .tallen up again ILt
.thlLt ,ti.tn e..
(lJJ.th no 6uJr..thVt bu{).i.neJ.>{), l/.{ce.-ChtL.i.Junan Cftilw6oJr.d
adjoMne.d .tIle. tnerU:i.ng.
R/pec:t."u-uy {) t~btnLt.te.d,
&/),J l..v,c( )., >6
Ann Be.nedic:t.
Adm.i.,rUJ6.tJr.ative. Se.CJr.eta/ty
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CALL TO ORDER
APPROVAL OF
MINUTES
RELOCATION OF
BLVD. BIKEWAY
PARKING SPACE
MARKING - S.
PIONEER
MONTHLY MEETING
DATE
MINUTES
Ashland Traffic Safety commission
July 23, 1986
The meeting was called to order by
4:00 P.M. in the Council Chambers.
in attendance were Bill Marschall,
Cretan.
Chair Phil Arnold at
Other Commissioners
Phil Gates and Gary
Minutes of the June 25, 1986 meeting were approved as
written.
A letter from Brent Thompson, P.O. Box 201, Ashland, was
read suggesting that (1) the Boulevard bikeway be
relocated to the northerly side of the street, (2) that
downtown alleys between the Food Coop and First Inter-
state Bank be designated for bikes, and (3) that alleys
immediately above the Boulevard be designated as bike
lanes.
The Bike Patrol opposed the relocation to the-north side
of the Boulevard because of more intersections, location
of the fire station, location of the high school,
difficulty in linking up to the bikepath southeast of
SOSC, and other reasons.
The Bike Committee also opposed the proposal for similar
reasons. Mr. Russ Blair from the audience noted that
the bikepath yield signs were not observed.
The Traffic Commission voted to deny the proposal in its
entirety, agreeing with testimony presented.
A letter from Mr. and Mrs. Stuart Watson, 128 S.
Pioneer, objecting to the marking of parking spaces was
read. The Watsons also protested a number of other
traffic parking and theater activities.
The Commission tabled the subject pending the parking
ordinance evaluation in September. It was suggested
that S. Pioneer general area residents be notified at
the time of the evaluation. Staff will alert the
Planning Department.
The commission discussed the possibility of Changing the
monthly meeting date to enhance attendance. It was
decided to wait until the two new members have been
seated.
IOWA AND HARRISON It was noted that there was a recent accident at the
INTERSECTION corner of Iowa and Harrison which local residents feel
was related to excess speed and vision clearance
problems. Several residents spoke, including Mrs.
Thompson, Mrs. Kelley, Mr. Blair, and Mr. Savory.
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Traffic Safety Commission
Page Two
July 23, 1986
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The commission requested Staff to investigate and to
place this item on the next agenda. In the meantime
Staff will check into the vision clearance problems and
will see if something can be placed in the utility bill
newsletter for general circulation.
SPEEDS SIGNS
A request was made to the Commission for more 15 m.p.h.
signs on Winburn Way and on S. Pioneer, through park
property. Staff will discuss numbers and location with
Ken Mickelsen of the Parks Department.
COMMISSION
MEMBERSHIP
A question was posed as to whether or not a City
employee can be on a City commission. Staff will
research the question.
ADJOURN
The meeting adjourned at 5:10 P.M.
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ASHLAND HISTORIC COMMISSION
MINUTES
August 6, 1986
CALL TO ORDER
--
The meeting was called to order at 7:45 p.m. by Chairperson George
Kramer. Members present were Jim Lewis, George Kramer, Terry
Grant, Larry Medinger and Diane DeBey. Also present was Secretary
Sonja Akerman. Members absent were Parker McCreary, Curt Cooter
and Craig Hudson.
APPROVAL OF MINUTES
Grant moved and Medinger seconded to approve the minutes of the
July 2, 1986 meeting. Motion passed unanimously.
STAFF REPORT
PA #86-090
Staff Report
358 East Main Street
Manna From Heaven Bakery
David Eliasen (manager) and Gretchen Krueger (owner) of Manna From
Heaven Bakery were present to explain the remodeling proposed for
the building located at 358 East Main Street'. Eliasen presented
plans which had been drawn by a contractor and examples of material
which they planned to use on the building. He explained they
propose to widen the building three and one-half feet on the east
side and six feet on the west side. On the sides of the building,
they will use rose colored split face block; blue/gray concrete
tile on a mansard style roof; and the front will be pushed out to
the edge of the sidewalk to extend the eating area and will be
double paned french windows with stained cut fir as trim. The
entrance will be on the side.
The Historic Commission suggested breaking up the lines to make the
building more interesting. Also suggested was the use of stucco
rather than block, leaving the entrance in the front of the
building, and that the mansard roof seemed too heavy. Krueger stated
she was looking for input from the Commission and was open to any
and all suggestions for consideration.
COMMISSION BUSINESS
Grant presented copies of Design Review Criteria to Commission
members, stating she thought it would be a good idea to have
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Historic Commission Minutes
August 6, 1986
Page 2
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,something in writing which will give applicants in the Historic
District something to go by and also have something to give to the
Planning Commission regarding actions taken. Commission members
agreed with Grant and decided copies of the Design Review should be
accompanied by a cover letter. Also, it was suggested that if more
applicants received a copy of SITE DESIGN and USE GUIDELINES, they
would know what to expect from the Historic Commission.
There was nothing to report on the expansion of the Historic
District to include portions of Oak Street.
Lewis reported that he and Hudson had made a site visit to 173
Helman regarding the request by H.L. Wood to construct a second
story deck addition on an existing single story porch, and that they
saw no problems with this request. (This action had been discussed
at the Historic Commission meeting on July 2.)
Medinger moved to approve the second story deck with balusters and
railings matching the first story porch, but they strongly recom-
mend against overlaying existing siding and thus obscuring the
existing window and door trim and moldings. Lewis seconded the
motion and it passed unanimously.
The study session held on July 29 which included James Hamrick
(State Historic Preservation Officer), City Council and the Historic
Commission was then discussed.'
ADJOURNMENT
There being no further business, Medinger moved and Grant seconded
to adjourn the meeting at 9:10 p.m. Motion passed unanimously.
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L'PO:ICE
DEPARTMENT OF PUBLIC SAFETY
ACTIVITIES FOR JULY, 1986
DIVISION
.
Detectives assisted Jackson County Sheriff's Uffice in the seizure
. of 1600 opium poppy plants just outside the City. Three search
warrants were served on residences within the City resulting in
the seizure of marijuana, mushrooms and cocaine, Investigation is
continuing into the robbery. at gunpoint, of a local grocery
's t.ore .
A regular foot patrol beat was established in the downtown
business district and has been met with favorable response,
Problems wIth bicycles and skateboards in the downtown area have
been reduced as a result of this patrol.
The Traffic Accident Reduction Team has proven to be quite
successful, and necessary, Accidents increased by nearly 63% over
the previous month, for a total of 38 accidents investigated.
Targeted violations. which are the major causes, are addressed
through pro-active enforcement, The major cause of accidents in
July was Improper Lane Usage which resulted in 10 accidents and
the day of the week when the most accidents occurred was
Wednesday, with 11 accidents,
The Explorers are doing a fine job patrolling Lithia Park and
the bike paths, Members contributed 186 volunteer hours in July,
assisting on the 4th of July, manning barricades during concerts
in Lithia Park and on bike patrol,
Training during the month consisted of Personal Development Topics
for officers and staff, Officers also viewed a fiim on Sudden
Infant Death Syndrome (S,I,D,S,) investigations provided by the
State Medical Examiner's office,
FIRE DIVISION
Fire personnel responded to~89 alarms or calls for service in
July. Of these 89 alarms e significant number were fire calls and
the community experienced an estimated $209.910 in fire loss. On
Independence Day the Fire Department, working closely with other
city departments, finished the day without any major fires or
problems,
The weed abatement program is progressing'very smoothly, we are
receiving good cooperation from the affected property owners.
On July 6 an emergency medical call was received reporting a man
down In the downtown business district, Upon arrival of the
Rescue Unit it was determined that the victim was in V-Fib.
without pulse or respiration, At that time an advanced life
support skill, Countershock, was employed to successfully
reestablish a viable heart rhythm and saving this visitor to our
city,
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COMMUNITY SERVICE VOLUNTEER PROGRAM
.
Volunteers contributed 1,]41 hours of time through this program in
July in a variety of serviges. The volunteers who serve as mail
couriers between our offices and other city offices are very much
appreciated, as are all of those who give so unselfishly of their
time and talents to improve the quality of life in Ashland,
MUNICIPAL COURT
There were 1,1]9 cases filed in JUlY, including 456 traffic
violations, 29 formal complaints and 634 parking citations,
There were a total of 1,163 cases closed and these included 221
traffic violations, 25 formal complaints, 214 fines suspended, 28
dismissed, 1 found not guilty, one work detail of 10 hours, 618
parking citations were paid and 55 dismissed, 294 of the parking
citations listed above were issued in the downtown sur-charge
area, There were 10 trials held and 4 persons were placed on
probation,
Many hours have ,been spent in further enhancement of the comDuter
programs for Municipal Court records to make them more efficient
and to reduce the time consuming paper handling procedures.
COMMUNICATIO~S
Activity in the Dispatch Center included 435 Emergency 9-1-1
calls, 239 non-emergency 9-1-1 calls, 4,124 business calls, 9,332
~adio Jog entries. Police cases initiated totaled 733 and
Fire/Rescue runs totaled 91,
.
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BUILDING ACTIVITY REPORT
.
DATE July 1986
. if OF
PROJECT PERMITS VALUATION
I SFR 9 $ 556,108.00
I Additions " 3 56,900.00
f ,
: Remodels , 4 181. 900.00
I
! Foundation 5 18,286.00
: Roof 8 182,400.00
Mobile Homes 4 100,000.00
Mechanical 6 395.00
Plumbing .
. 2
Duplex/Fourplex 5 472,000.00
Miscellaneous 10 , 30,280.00
.
, _.. H__ u . ..... _ - ' - , .'._m_____... ----
rOTAL THIS MONTH 56 1,598,269.00
cOTAL THIS MONTH LAST YEAR 60 531,040.00
~OTAL THIS YEAR 19 85 - 19 86 Fiscal 56 1 598 269.00
:OTAL LAST YEAR 19 84 - 19 85 Fiscal 60 531 040.00
'OTAL FEES THIS MONTH
'HIS MONTH $ 17,522.58 THIS YEAR $121,550.58 LAST YEAR S 6.183.73
'OTAL INSPECTIONS Calendar THIS MONTH
HIS MONTh 207 THIS YEAR 2281 LAST YEAR 173
"This year" refers Calendar far for the current fiscal
JOTE: to the tota so year.
:t
'.
BUILDING, ACTIVITY REPORT
.
DATE June 1986
.
PROJECT flOF VALUATION
PERMITS
, ' ,
SFR , .. 5, $ 276,420.00
Additions . 1 2,500.00
,
Remodels 2 14,500.00
,
Foundation 4 8,000.00
Roof 3 7,063.00
Mobile Homes 4 .
.
Mechanical 10 7,482.00
.
Plumbing 4 400.00
Miscellaneous 5 4,700.00
.. ,
Commercial: .
I
! New
1 260,000.00
Remodel 1 25.000.00
Addition 1 867 500.00
..' ._, _u..___._.._ . , ...--- -.-- _._._..~-- . ___.__,_._ n. . __, --... .--.-
.__..u__ -,
,
~OTAL THIS MONTH 41 1,473,565.00
h'OTAL THIS MONTH LAST YEAR 52 1,497,264.00
~OTAL THIS YEAR 1985 - 1986 559 9 819 220.00
OTAL LAST YEAR 1984 - 1985 481 6 095 775.00
TOTAL FEES THIS MONTH
THIS MONTH $ 12,802.00 THIS YEAR $104,028.00 LAST YEAR $ 13;389.00
TOTAL INSPECTIONS THIS MONTH
THIS MONTH 200 THIS YEAR 2074 LAST YEAR 173
~.U'.' - "'-',
NOTE: "This year" refers to the total so far for the current fiscal year.
..
"
.
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JUNE 1986
NEW CONSTRUCTION
'.
~
Single Family Residential
1169 Dover Street
215 Glenview
344 Idaho
,300 Wimer
530 Dogwood
Contractor
Valuation
Ken Krumdieck
Greenewood Homes
Hal Munson
Stephen Banks
Greenewood Homes
$ 75,000.00
58,000.00
36,000.00
45,420.00
62,000:00'
Commercial
Contractor Valuation
,175 North Main
Dave Greene construction $ 260,000.00
'-'-'_.'--'~.~-"----'--_._._--_._.._--_._..,.-
"
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BUILDING ACTIVITY REPORT
-
'.
.
DA'1'E May 1986
PROJECT 11. OF VALUATION
PERMITS
New SFR 7 $ 433,000.00
Additions to SFR . " 2 13,890.00
Remodels' to SFR " . 7 30,450.00
Mechanical .. 7 2,700.00
Plumbing 3
Foundation ... 4 10,750.00
Deck/Porch 2 2,300.00
, .
Roof . 4 4,628.00
Mobile Homes 2 52,700.00
-" 5 14,622.00
Miscellaneous
Commercial
. 1 960,000.00
New
Remodel 3 48,500.00
Miscellaneous 1
.
rrOTAL THIS MONTH " 48
1,573,540.00
trOTAL THIS MONTH LAST YEAR " 47 , 293,695.00
troTAL THIS YEAR 19 85 - 19 86 518 8 345 655.00
rrOTAL LAST YEAR 19 84 - 19 85 429 4 333 496.00
TOTAL FEES THIS MONTH
THIS HONTH 15,313.54 THIS YEAR 91,226.00 LAST YEAR 5.300.00
TOTAL INSPECTIONS THIS HONTH
THIS ~lONTr 239 THIS YEAR 1874 LAST YEAR 1649
NOTE: "This year" refers to the total so far for the current fiscal year.
-
'.
1-'
. f
! .
,
.:" ~.
;
~; . .
, i
1'0'
\
..
.
.
Single Family Residential
1030 Ivy Circle
425 Sheridan
20 North Wightman
585 Orchard
495 East Hersey
780 W. Pebble Beach
289 Granite
Commercial
2350 Ashland Street
MAY 1986
NEW CONSTRUCTION
Contractor,
George Cot a
Beatty Construction
Medinger Construction
W. Falicoff
Ed Robinson
Jerry Toney
Arthur Aho
Contractor
Richard Shrum
Valuation
$ 98,000.00
95,000.00
47,000.00
82,000.00
37,000.00
50,000.00
24,000.00
Valuation
$ 875,000.00
"
~emnrandum
August 4, 1986
..
r,1r .
IilJ.O.
, iJ
JIf rom: /l; Al
Honorable Mayor and City Council
Williams, Director of Electric Utilities
~uhjed:
Electric Department Activities for May 1986
The following is a condensed report of the Electric Department
activities for May 1986.
The department installed six new underground services and three new
overhead services. There were two temporary services installed and two
removed.
We responded to 26 requests for location of underground power lines and
repaired 14 street lights.
Four transformers were installed for a total of 150 KVA and two were
removed for a total of 75 KVA, adding 75 KVA to our system.
We installed 1300' of conduit and 4065' of wire this month. There were
324 delinquent account notices worked, and 35 delinquent accounts were
disconnected.
We had 172 connects and 166 disconnects for a total of 338 orders.
Employees attended monthly safety meeting.
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