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HomeMy WebLinkAbout1986-0715 Regular Meeting r IMPORT ANT-:, l , Any C{....t.-Lzen auena.-<..n.g I.UW'l~ m\C..~n.~.Q "'~ QJw'LIoM'" v,.. .....,..~ .........~'" ".~ .-...... --,:)";"----, -------~ .u. -U .the l>u.bjec:t 06 a pu.btic heaJung wh..i.cJ: ha.6 beeYl c1..ol>~d. ~6 you. w.u.h :to l>pea.h., p.teMe we and a6teJr. you. have beeYl llecogtU.zed by :the Ch~, g,we yoWL Ylame and addJc.e.!.ll>. The CfuUJt wU.e. :theYl ail.ow !f(Ju. :to -I>pea.h. and a.Uo -<'Yl60JUn you. a.6 :to :the amou.Yl.t 0 6 .umeail.o;t.~ed to you.. The:t.Une glUl.Yl-:ted will be depeYldeYl.t to :,ome ex.:tel1.t 011 the I1IU:WLe 0,6 :the .:..tem UJ1deJt d-iAC.lLM.i.OYl, :the l1.umbeJt 06 peop.te who wil>h :to be heOJld, and the.teYlgth 06 :the-Jjgel1.da. " :;1~ . ,......___>f' AGE~DA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL July IS, 1986 I. PLEDGE OF ALLEGIANCE: 7:30 P,M" Civic Center Council Chambers II. ROLL CALL III; APPROVAL OF MINUTES: Regular meeting and executive session of July I, 1986 IV, SPECIAL AGENDA ITEM: I, Presentation of special award to Electric Department by Workers' Compensation Board and S,A,I.F" for 20 years without a time-loss accident. V. PUBLIC HEARINGS: 1. Continuation of public hearing on proposed paving of "A" Street from 6th to 7th Street by the Local Improvement District process, VI. COMMUNICATIONS, PETITIONS & REMONSTRANCES: 1. Letter from Jeff LaLande. 1031 E. Main Street concerning riparian area designation on E. Main Street. 2. Letter from State Ballet of Oregon requesting 216 hours of free use of the Community Center on Winburn Way for rehearsals. VII.. NEW,& MISCELLANEOUS BUSINESS: 1. Memo from Director of Finance concerning liability insurance, and proposed self-insurance program for excess liability coverage. Report on results of s~rvey regarding alley closui'~proposal on High Street ~ ., I near Susan Lane., , 2. , , 3. Memo from Energy Conservation Model Conservation Standards, - Coordina~or concerning early adoption of the .'.. " VIII. PUBLIC FORLTM: Business from the audience not included on the agenda, IX, ORDINANCES, RESOLUTIONS & CONTRACTS: 1. Second reading by title only of an ordinance increasing the membership on the Traffic Safety Commission from,S to 7 voting members, 2, Resolution adopting an amended pay plan for management and confidential employees, 3; Resolution supporting an application by Rogue/Valley Manor for low-income housing project in Ashland. Xo OIHER BUSINESS FRON COUNCIL ME~ffiERS XI, ADJOUfu~MENT (Reminder: Field Tour with Forest Service on July ,25), Attachments: 1. Minutes of Boards, Commissions & Committees " :1 to '1 .. ROLL CALL APPROVAL OF MINUTES PUBLIC HEARING "Au Street Improvements FORENSIC LAB & MUSEUM OF NATURAL HISTORY MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL July 1, 1986 Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. in the Council Chambers on the above date. Elerath, Reid, Bennett, Acklin, Laws and Arnold were present. Bennett moved to approve minutes of the regular meeting of June 17, 1986 as submitted; Acklin seconded the motion which passed unanimously on voice vote. Director of Public Works Alsing reported that all of the signatures have not been secured on the agreement relative to the payment of improvement costs because one of the principals is in Texas. Alsing requested that the public hearing be continued and Council agreed. ing The Mayor credited Dr, Ralph Wehinger ,for bring/the Forensic Lab into fruition and asked Cynthia Ford, Director of Research Services to review findings after a short report by Wehinger. Wehinger reviewed the history of pursuing the 15 acre site at Southern Oregon State College for the combination of the Pacific Northwest Raptor Rehabilitation Museum and Forensic lab, Wehinger said the acquisition of the site was worked through the State Board of Higher Education and introduced Director of Forensic Labs Ken Goddard of Washington, D.C, Goddard reported that he bas been working for seven years .to get support to provide a forensic lab which will work toward safety of endangered species as well as making the crime lab an effective tool for tracking down poachers and predators of wildlife. Goddard said the work will be done on an international scale and will be known throughout the world. Cynthia Ford,reviewed impact figures the Pacific Northwest Museum of Natural History would have on Jackson County and the State of Oregon for the first four years of construction and operation phases and credited her associate as having generated the analysis. Ford noted the total direct and indirect impact would be $92,214,000 on Jackson County and $80,244,000 by the Museum. On the Forensics Lab Ford noted the estimated total direct and indirect impact would be $10,800,000 on Jackson County and $15,000,000 on the State. Ford noted that the analysis has been done basically by research with construction comparables and figures are estimates."Ford reviewed a combined yearly impact once both facilities are operational and came up with a total direct and indirect impact of $92,064,000 on the County and $61,344,00 on the State. The Mayor introduced those involved in the team effort as Ron Boldstad, Dean of Administration at S,O,S,C. Rod Stevens, S.O.S,C. Physical Plant Directo~, Ben Tyran of the Economic Development Commission of Ashland and Liz Shelby, Director of Economic Development for Jackson County ,and Larry Mattson, Architect. 7/1/86 P. 1 'iular Meeting Ashland City 'Council , """ '7/l/86'P; '2' <' i' FORENSIC LAB Goddard reviewed forensics lab construction saying the design will be available by October 1, 1986 and the construction funds will be available that day. He said he plans to go to bid between sixty and ninety days and the contract should be awarded by the first part of December and that groundbreaking may occur in early January 1987. Goddard said that forty countries have signed treaties with the U.S. for the cooperative effort and the U.S. will have the only crime lab. Planning Director Fregonese said staff has considered applying for an' Infrastructure grant which would provide....: funding necessary to widen E. Main Street at the site and bring a road into the facility and that the needs seem to match perfectly the type thing such a grant was designed for. Fregonese said that the grant would be 85% of the request with a match of 15%. On Laws' question as to what will happen should the grant not be available and noted the City is not in a position to fund such a project. Fregonese said the Infrastructure grant is the first priority and should that avenue not work, other options would have to be explored. Tyran said that the Deput:' Director of the State Economic Development of the State of Oregon visited the site and a meeting was held and at that time he said that an amount of $50,000 may well be available as a starting point for the proposal. Acklin moved that staff proceed with grant application; Reid seconded the motion which passed unanimously on voice vote. Laws asked if any further City participation is anticipated other than for the forensics lab and Wehinger said there are not plans of that nature at this point but that the Museum proposal has been set aside relative to finances at this time but that the lease is being worked out. UNFINISHED BUSINESS Historic Application Kay Atwood reported that she had prepared the Drescher application for the Enders building for Historic designation and will also represent the Tietelbaum request. Atwood said she has resaarch on the number of requests approved and rejected/~~viewed the processing used by the State Historic Preservation Office and noted that the members of the com- mittee usually check each piece of property. Atwood said that about three buildings per year are submitted for approval in the City. Atwood then reviewed the Enders Bldg., saying that it was built by Frank Chamberlain Clark in 1910 of reinforced concrete. Atwood said that change of facade does not disqualify the integrity of the building. Acklin asked Atwood why the Historic Commission had initially denied the request and Atwood said it would be easy to be subjective and that they may have been concerned over changes over the years. ..e......continued 7/1/86 P. 2 rJ ~ular 'Meeting " i' Drescher/Enders Building Historic Designation cont. 'Ashland City'Cotincil' 7/l/86P;'3' Reid said the Historic Commission is not made up of profess-', ionals and perhaps did not see the historic value of the building. Drescher noted he had not been notified of the Historic Commission's intention to review the application and therefore no testimony was given. Drescher said he is reluct- ant to criticize any officials of the City but said if the Historic Commission were to be faulted it would have ,been by the procedure used. Acklin said that the State and Federal government have no mechanism to require that certain things be done to historic buildings. Hal Cloer apologized for the Historic Commission saying that it was poor procedure which was followed and noted this was the first time the Commission had seen any documentation on the Enders Building. Cloer said he was asked to come to the Council meeting to ask that the action be delayed as the matter appears on their agenda for a special tax assessment. Atwood offered to make sure the Historic Commission receives a copy of nomination papers and Atwood was asked by Council to review the same material she had just given Council for information. Reid said she would like to approve request without necessarily getting the Historic Commission's approval. Julie'Schwartz reported on the Tietelbaum request saying that much has been done to restore the building. Schwartz said it is the same building ',:& essentially the same request. Cloer said the Historic Commission takes quite a bit of time with issues and along with being asked to requeSt a delay on action he was also asked to get a feeling of how Council feels about special assessments. Cloer said the Commission expressed a negative view of the tax freeze saying the balance of the population must make up the lost revenue. Cloer said the City already loses taxes because of the College and school districts being' exempt. Cloer said that the special assessment on property will have no effect on future restoration and noted the letter was very vague as to what kind of restoration would occur., Arnold noted he has a financial interest in the first request (Drescher) and not in the second request. The Mayor said the vote would be taken on each issue.' Drescher reviewed the State statutes and said he would like to have had the opportunity to address the Historic Commission and said that closed door meetings or phone calls are illegal when they effect his property rights and took issue with public meetings law not being followed. Drescher sug- gested that voluntary board members such as the Historic Commission and CPAC should have the opportunity to review questions with the City Attorney and staff for information to save them from being confronted with sensitive situations. Laws moved to have a study session with Council and the His- toric Commission to go over the process and get State law reviewed. Reid said it would be nice to have Atwood or a State official on hand for meeting 7/1/86 P. , r i gular Meeting I i. i <. '~) Drescher Historic Request Enders Building PUBLIC FORUM ORDINANCES, RESOLUTIONS & CON- ' TRACTS Traffic Safety Commission Membership Transfer of Appropriations OTHER BUSINESS FROM COUNCILORS OREGON BALLET EXECUTIVE SESSION ADJOURNMENT Ashland City 'Council' 7/l/86P;4' Acklin moved to approve Drescher request; Reid seconded the motion. On voice vote the motion passed without opposition; Arnold abstained and the motion carried. Reid moved that Tietelbaum request be approved; Acklin seconded the motion which passed unanimously on voice vote. Allen Russell asked that his application for a liquor license be considered for La Paloma, 76 N. Pioneer and Acklin moved to place on agenda; Bennett seconded the motion. On voice vote passed unanimously. Laws moved to approve application; Arnold seconded and the motion carried ,by unanimous voice vote. Public Forum closed. The ordinance to increase the membership from 5 to 7 was read in full and Laws moved to second reading; Reid seconded the motion which passed with Reid, Bennett, Acklin, Laws and Arnold voting YES; Elerath voted NO. Motion carried. Elerath said that 5 members are more effective on a committee and the Mayor explained they were having problems getting a quorum and disappointing people who came to testify. Withdrawn. Reid noted that July 1st is International Nuclear Free Day and that she is proud that Ashland is a nuclear free City. Reid requested that the Oregon Ballet be placed on the next agenda with information coming. At 8:55 P.M. the Mayor requested Council go into Executive Session to discuss litigation by authority of AMC 192.660(i)(h: Council returned to the regular meeting at 9:12 P.M. and Arnoll moved to place the matter of the Ashland vs. Krahel lawsuit on the agenda; Laws seconded the motion which passed without opposition on voice vote. Arnold moved to instruct the City Attorney to take steps to dismiss the case against Krahel; Elerath seconded the motion which passed with Elerath, Bennett, Laws and Arnold voting in favor; Acklin and Reid opposed and the motion carried. The meeting adjourned at 9:15 P.M. Nan E. Franklin City Recorder L. Gordon Medaris Mayor 7/1/86 Po 4 r) 01- , ) ~?24~/ ,--' 1 Southem Pacific Transportation Company J\\\.. I,) 1 Rt.C'\\ ' .( Room 251-N Union Station. 800 Northwest Sixth Avenue. Portland, Oregon 97209 G. A. GREBLO 5Ul>E:RINTENDENT June 27, 1986 IN FfEPLY PLEASE qEFf;R TO R. I. MELSO ASSISTANT SUPli:R'NTENOENT L M. LAWSON OlVISION ...ECH..NIC...... OFFICER 073 J. K. YOUNG DIVISION ENGINEER Ms. Nan E. Franklin City Recorder/Treasurer City of Ashland 11 75 E. Ma in St. Ashland, OR 97520 Dear Ms. Franklin: This letter is confirming our vocal remonstrance as stated by Mr. J. R. Reel, of my staff, on June 17, 1986 concerning your proposed formation of a local improvement district for the con- struction of curb, gutter and paving of "A" Street from 6th to 7th St. Southern Pacific Transportation Company can not see any benefit to the proposal and most certainly not when we would be responsible for over 59% of the cost of the project. Yours truly, RLJ:ljg , , , -l::7!T'~~-.~- ..' .jj~J'~,.",,,""l " ,,- July 5, 1986 1031 East 14ain Ashland, OR To:-AshlahdcCity Council Re: Riparian Areas I am writing to express my recommendation for "riparian area" designation for a small area of spring/cattail marsh habitat located along East Main street. This site is located adjacent to 1040 East Main (property of Gary and Rosalynn Schrodt), on \~hat is apparently city-owned land. ' I believe that, based on topography and pr{~nt drainage patterns, a natural, seasonal stream-course formerly flowed through this neighborhood, through the area now covered by the high school athletic fields, and on down the Emerick street vicinity. One of the few places this drainage is exposed is the small site referred to above. Various kinds of birds and small mammals utilize the marsh, and I believe that it should be identified for preservation as one of the community's riparian habitat resources. cc: steve Janousch, City Planning Dept. .j , '- State Ballet of Oregon, Inc. .' \......< c..ll ttot"/O\..pto/it... CJuc(ltiorlal (J,gQl1il!ation Eric J. Hyrst: Founder-Director Diane G. Hyrat; Co-Director \ '- July 9, 1986 Mr. Brian Almquist City Administrator City Hall Ashland, OR 97520 Dear Brian: The State Ballet wishes to request time on the City Council's agenda for Tuesday, July 15 to discuss the possibility of a partial remission of rental charges at the Winburn Way Community Center this summer. Specifically, our concern is with those hours used for rehearsing the Monday evening Ballet in the Park performances, which as you know have been very well attended this year. If you can fit us on the schedule, Jim Taylor, our treasurer, would make the brief presentation. Thanks for your help. Robert Winthrop Post Office Box 1.207 A,lllnnd. Oregon 97520 503/482'4789 State Ballet of Oregon, Inc. ~ '1ot./o,..pw/iL l:J"'iJtiol1ul lA9Glti.afiOll Eric J, H}nt fou"'!cr. Director D.anc G. H)'nt; Co-Darectol' July 8, 1986 Honorable Mayor Medaris and Members of Ashland City Council Gentlemen: State of Oregon Ballet, Inc. has completed "Ballet in the Park 1986" for June. four performances on successive Monday nights at the Butler Band Shell. There remain four performances during July and four performances during August. The Jun~ performances have cost $2,810.00 (please see enclosure of receipts and expenditures) plus many hundreds of dollars of gifts in kind, and the unpaid rehearsal time of dancers and the director Eric Hyrst. Based upon the cost for June, the cost for July and August could reasonably be $5,620.00 (2,810, X 2). The City of Ashland, through Parks and Recreation, have awarded a $2,500.00 grant to the State Ballet,ofOregon, Inc. Of this $2,500.00 grant, $1,000.00 has been set aside to repay a $1.000.00 loan from Western Bank, Ashland Branch, for June expenses of "Ballet in the Park." The Ballet Company has made arrangements to borrow $1,500.00 from Western Bank as soon as a time commitment letter is received from the City Administrator. An additional $4,100.00 (5,620.00 - 1,500.00) is still needed at this time. The State Ballet of Oregon, Inc. is hereby req~esting a grant,from the City of Ashland for the use of the Ashland Community Center for ballet rehearsals, as follows: 108 hours for July, as already scheduled (please refer to letter dated June 24, 1986), and 108 hours to be scheduled for August. The rental value is approximately $500.00 for July and $500.00 for August. If the above is granted, the'Ballet Company and the community will still need to fund about $385.00 per week for a total of $3,100.00 for the eight Monday nights of "Ballet in the Park" scheduled for July and August 19'86. It is estimated that about 1,400 people are enjoying the balJet each Monday evening. Please grant the above request for 108 hours in July and 108 hours in August of the Ashland Community Center to help complete the very successful season of "Ballet in the Park 1986," Sincerely yours,' STA~E BALLET OF OREG~itINC. ./ I ./', #~..------: (/ ,/';, (/.//'/.' v-> {;;;& -'J'L''c_(/~7 -'[ L/ , 01 iver p. TaYlory]"feasurer ,/ Enclosurers: 2 July 9, 1986 Attention Ashland City Council Members, The opportunity to work with Eric Hyrst in a professional manner prepares the dedicated dancer for a life-time career in the world of dance. Beople love the Ballet, it is evident in the large audiences on Monday nights. The Summer Ballet Park program is exhilerating and a gift we the dancers, enioy giving, that's why we are willing to sacrifice' so much, we love the C:c, Balletand obviously the Rogue Valley public does tool The connnents we receive' from people after the performances has made us realize how uplifting and appreciated our performances have become. Others have stated how amazed they are 'of the "excellent local talent" of the Ballet company and it's composer, Webb Young. These positive responses have made me reflect and say, I~es, this is why I dance, and why I am willing to sacrifice my time, energy and emotions for the State Ballet of Oregon." The long hours of rehersal time are needed to fine-tune and perfect each dance movement of the individuals and of the Ballet company as a, whole. The many hours needed in rehersal and technical classes help develop':' a company which reflects to the tourists and the community the meaning of excellence in the multi-dimensional world of art in the "culturally-renown" Ashland. Ashland doesn't have a ~ajor industry to bring people in for supporting its community but Ashland does have a reputation of providing fine-entertainment to people who come from allover the U.S'. We feel that we must uphold that reputation and thus are willing to dedicate ourselves towards maintianing an illustrious example of Ashlands' fine-art. We are asking you the city to donate the hours needed to uphold this ~pitome of dance and music as a fine-art form. We cannot ,support these hours financially by ourselves. Most of the dancers are only able to work part-time evening jobs and thus 'can barely cover cost of personal expenses needed for dance gear and transportation costs. I moved down from Corvallis to work with the State Hallet for the summer program. I have only been able to find an "on call" cocktail job' at the Mark Antony. I only have $35.00 in my pocket, my toe',shoes,:arei.trashed ,with holes in the bottom and my toes digging into the floor. Toe shoes cost $30.00, but I have sacrificed myself to the company and have suffered low-income stress symptoms of a starving artist. Please, Ashland, consider your own sacrifices, but don't let Ashland's Art starve. Company Dancer, ~,~ Edwina Robinson July 9. 1986 Attention Ashland City ,Council Members, Ballet in the Parks - Why I volunteer my time I I enjoy the opportunity to perform outside to a large and appreciative audience. Working with Eric Hyrst provides a highly professional atmosphere for me to further my knowledge as an aspiring dancer. I also share in Eric's dream of having a professional Ballet company in Ashland year around. Ballet in the Parks gives us a chance to share our dream with the many people who come to watch. This dream can continue and grow if we gain support from our local people. I personally feel that I am spending as much energy as I can just to keep going. For me personally I spend about 40 hours a week in class and rehersal without pay. On top of that I spend another 2-3 hours figuring out our weekly rehersal schedule and I maintain a part-time job at a local restaurant to try and support myself. Finding a job was extremely difficult, because of the split hours available at the Community Center we the dancers must be available for rehersals from 9 A.M. to 9 P.M. Tuesday through Friday, all day Saturday and Sunday and Sunday and Monday evenings for dress rehersal and preformance. This leaves very little time to work at another job. It is difficult to get hired because places of employment don't want to deal with your schedule conflicts when their are many other available employees that have no schedule conflicts. In fact I lost my job at a local restaurant after working for them for 1 year for that very reason. It took me 1 month to find another restaurant who was willing to employ me and even so I have to miss Thursday and Friday evening rehersals in order to work. These missed rehersals are very difficult not only for me but for everyone in that dance. It causes uS to reherse an,'extra hour for every hour missed in order for me to learn my part and others to become accustomed to my positioning. I would also like the City Council to know tnat not only do we the members of the State Ballet volunteer our time but we also must provide '""C' ourselves with pointe shoes, $32.00 every two week; ribbons and elastics for pointe shoes, $3.00 for every new pair of pointe,shoes; tape and lamb's wool to protect our toes, $5.00 every month; pink tights, $10.00 three times in the summer; make-up, bobby, pins and hair spray. This things are all costly and working only a part-time job makes it ~ery difficult to get by. 1-Ie the members of the State Ballet would appreciate your understanding and help in anyway you can. I r . 't} , ~ .~ Soloist, S,tate :,Ballet ,of'Oregon'~ --.- '/,~j-^, I -t--..Q,<,....:; j -(f-v, Teresa Taylor , July 9, 1986 ~~ :- .~ To the Ashland City Council: Dear Council Members, I am writing to encourage your support of the State Ballet of Oregon. I have been performing in the San Francisco Bay Area for 5 years as a semi- professional and professional Dancer with a variety of Dance Companies, including Pacific Ballet::,ahd most: recently with the San Francisco Opera Ballet. These Dance Companies have had' varied budgets for aalaries, production needs and class/rehearsal space. Obviousaj, the San Francisco Opera Association is an extremely large organization with nearly ideal conditions, both financial and physical, for the professional dancer, however, with ~ese large production budgets the audience reached is limited. Similarly, Pacific Ballet and the other organizations I've performed witO have not been able to reach a "non-dance" audience to any large extent. The Dance in the Park program offered by the State Ballet is specifically oriented to the "non-dance" audience. With fr!,e admission, a beautiful performing "pace, and high quality performance and production value, I see the State B~11et as exemplary in community outreach. We attract and educate, an audience whose dance e>'posure is limited to Baryshnikov movies, and perhaps some musical theatre or old movie musicals. Eric Hyrst~s choreography includes "crowd pleasers" as 'Tell as clasical and modern/ abstract Ballets. His programming is designed to give maximum pleasure and exposure to a variety of tastes and interest levels, while maintaining a high standard of performance. I have received positive feed-back from everyone I've met in Ashland who has seen or heard of the State Ballet, and from professional colleagues visiting from San Francisco who were amazed at the high quality of the Dance in the Park. I came to the State Ballet as a Guest Soloist bec4~se of toe variety in the programming and to have the opportunity to be a part of their community outreach efforts. Dancing the various roles Eric has given me in quality productions alone, would make this experience invaluable, but it is enhanced by being able to perform for the large and varied audience in'Ashland. I felt this opportunity warranted leaving a high paying position as a word processor (a job to carry me over to the next Opera Season) and my apartment in San Francisco without a sub-let (I had only five days to move to Ashland). As you can tell, I feel very strongly about augmenting the dance audience and support any effort to attract the "unexposed". The future for all dancers is in the harids of the audience. The larger the audience the stronger the future is for all of us. The"State Ballet goes far beyond the usual "yearly" Nutcracker or dance recital that most civic ballet companies typically offer. These small events are usually..limited to an audience of friends and families. The contrast of the State Ballet',~ 3 full Ballet programs of a professional level during the summer ~long with their Christmas program and other activities, speaks well of not only Eric Hyrst's efforts, but of Ashland and its cultural atmosphere. Rehearsal and class space are of paramount necessity for a Ballet company to develope, let alone maintain its professional standards. We spend 1 - 2 hours each in class building the strength and the technique necessary to perform Eric's choreography and from 2 - 6 hours per day in rehearsal. Most company members do not receive a salary and we all pay for our mnl dance paraphanelia including shoes,dancwear and stage make-up. Obviously, we do thiS for the love of dance, but Ashland also benefits from our dedication and commitment. The State B~11et Of Oregon is an added feather in Ashland's cultural cap and certainly deserves the City Council's full support to :'maintain and continue our excellence. Respectfully Sub~t7" 17 / ?~~ JJ2kbf~ Peter M. Tedeschi Guest Soloist State Ballet of Oregon " July 9, 1986 To Whom It May Concern: In behalf of my daughter, Kimberly Rupnick, a member of the Junior Company of the state Ballet of Oregon, my husband and I hope that you can find it in your hearts to some way help relieve the financial burdens we have all had to make in order to put on the Ballet in the Park. My daughter travels over an hour each way from her home in the Applegate to Ashland 5 days a week just for rehearsals. These rehearsals are necessary in order that the performance given to the people of Ashland is of the finest quality possible. We are all very dedicated to the goal of making this Ballet Company one of Southern Oregon's finest. In reviewing our request, please take irtto considera- tion that we are only one of several dancers who have donated their whole summer to making the Ballet in the Park a great success, and we are all looking forward to many-more summers with you. ,-/ ) Sin~erely ~_ ,1- / , y f',.,.,"."'!Zh;:!L Mr. & Mrs. Vincent Rupnick 255 Dutchman View Drive Jacksonville, Oregon 97530 Phone number 899-7065 ~ Ashland Community Center 59 Winburn Way Ashland, Oregon 97520 June 27, 19116 \ I've been requested by Eric and Diane to pres'ent you with the following information:' -On June 25 I met with John Fregonese regarding the enclosed Update of State Ballet and Ballet Academy. It is his position, if the ballet company cannot pay its bills promptly, they should be evicted from the Ashland Community Center. The other building renters pay for their hours in advance. For example, if they're scheduled to use 20 hours in June, by June 1 they have paid for that time. -Currently, the SBO is paid up but the Ballet Academy owes $253.00. Diane hopes to have this bill paid by 7/3. -On June 25 Diane, Teresa Taylor and I met and discussed the fo llowing: - establishing a definite calendar for July; this has been accomplished. , - I recommended billing the ballet on the second and fourth Thursday of every month in an effort to make their pay- ment schedule easier to maintain. 1:>- :,":', -IJ\~co~~~ded~he St~te. Ballet of Oregon ~mmed~~tedlyJ ~,:~~proach the, Ashland CitY,fCouncll" 1n' 'an' effort to ga1.Tl,cmo]:e '.Ii ,i,f:-t-ty,:-donated hours ~ for.,their Ballet in the Park rehearsals.', .... The city council has already donated SBO one free rehearsal hour a week directly' before they perform in the Lithia Park ' bandshell,. Please don't hesitate to contact me should you have any questions. I'm available Mon.-Thurs., 9 to 2 and Fridays, 9-1 at 488-0231. "Ii. I, , ~ ~ , '-> '~ ~ ~ ~ ~ , "-., ~, I( ~'i\ ~ "'- ~ ~ ~ ~, ~ \f\ - '\l{ ~.. ~~ 0 ~ ~ ' '1St ~ ~~ ~ ~ ~ ~ ~~ 'e~ ~ ~ ~ '"'~ ~ ~ ~ ~,~ ~ ~ ~,~ ~ ~~ ~ ~ ~ " ~ l~" "i \.",,' ,~ ...... \'.~, I ," ~ '~'" ,~. ~ " "'~' ~ ~ ~ \"" " , I '\" ~- '( ~"~' ~" \.,~ ~' ',', ~'" ~, "",. , tJ \~ , . ~ '"" ~ , ~ ~ ,t: ,~ ~ ~ ~ ~ \ "- ~ ,~ .... ~ ~ ~ ~ \), V\ -' v\-.. ' ':>...11\ ~. ~\.-\..:.Q\ ~~~\)( ~~~ ~ ~~ \~ N ~~ ~ t~ ~ '-I.~ ~~t;:)\l\ \.~ \-..~ ~, <:J~ <J ~ CJ '* (j \0, h' ~ ~ . ~ ~ ~ \ ~ ~ ~ ~ ~ ~ ~ ~, ~ ~ ~ \X) ~. """ ~ ~ ~ ~.. . ~, ~ l Il\ ~ '\ ~, ~~ "" ~ ~, , ~tmnrandum July 8, 1986 m~ Brian L. Almquist, City Administrator ~rom: Robert D. Nelson, Director of Finance ~~~ LIABILITY INSURANCE - JULY 1, 1986 TO JULY 30, 1987 Earlier this year, we were advised on three occasions that 1986-87 liability insurance premiums would be unchanged, except for experience modifiers and differences in risk exposure factors, such as payroll increases. I was somewhat skeptical of this prediction, so an increase of more than 19% was incorporated into the liability insurance portion of the budget. We recently learned that the predictions were very much in error, and if we wish to maintain existing policy limits, the net result is that the increase will be almost 57%. Although this hike is much less than that experienced by many cities in the country, it is more that earlier forecasts indicated. (Conversely, the auto physical damage premium, a much smaller factor in terms of dollars, will be 31% less than budgeted). Following is a proposed plan of action: 1. Self-Insurance There are two areas in which self-insurance would be appropriate, based u on the ast five ears' loss record (claims history and the continuing survival of the municipal tort liability limitations of ORS 30.270. a. Comprehensive General Liability We would be well advised to retain all claims of $2,000 or less, and receive a 20% premium discount for this retention. The $12,877 premium discount would be placed in the City's Insurance Services Fund. An estimated total of $3,407, plus interest on temporarily-idle funds, will be saved. (I have also explored the possibility of higher amounts of retention in exchange for larger premium discounts, but the $2,000 retention with the 20% discount appears to be the best approach). 2 . " b. Automotive Liability Applying the same concept to auto liability, past trends indicate that by retaining the first $10,000 of each claim, the annual savings should be $5,644, plus interest. 2. Excess Liability Like many or most cities in Oregon, Ashland did not maintain excess liability insurance until a few years ago. The statutory limitations in the Oregon Tort Claims Act seemed to preclude the need for this coverage. However, Federal civil rights cases are not subject to State limitations. Also, there is the problem of out-of-state travel, which gives rise to exposures not covered by Oregon tort claim laws. (We are encouraging City officials and employees to utilize public transportation wherever possible, for out-of-state travel. We especially discourage the renting of cars outside of Oregon). The CCIS liability insurance program has been in place for more than five years, among hundreds of entities, and no claim arising from any of the participants has exceeded the primary coverage. The excess policies have had no claims. r It should be noted at this point that environmental impairment liability is not covered by either the primary or the excess policy. This kind of insurance is practically impossible to obtain. The annual premium for $1,000,000 excess coverage would be $33,344. This would necessitate several large transfers or appropriations from operating contingencies, which are already tight. A $33,344 expenditure of public money for this coverage might be unwise. One alternative would be that we should self-insure for $900,000 through the Insurance Services Fund, for 90% of $33,344, or $30,010. Assuming no claims and an interest rate of 6%, the City would be self- insured for $1,000,000 in less than 19 years. However, we still would consume almost the same amounts of the operating contingencies if we self- insure. In view of the low probability of a claim beyond the limits of our primary coverage, and in the context of extremely tight departmental budgets, we probably should not renew the excess policy at this time. 3 . , " 3. Claims Management If we proceed with the recommendations for the 20% premium discount for general liability and 30% on automotive, I would settle small valid property damage claims without submitting them to the i~surance company, thereby saving $175 per claim. Taking into consideration risk management principles on the one hand, and fiscal restraints on the other, we recommend (1) partial self-insurance suggested in la and lb above, (2) not renewing the excess liability insurance policy at this time, and (3) adjusting minor property damage claims in-house, out of the Insurance Services Fund. Respectfully submitted ~ Robert D. Nelson Director of Finance RDN/jr cc: Hon. Mayor & City Council Ron Salter, City Attorney Nan Franklin, City Recorder Karen Huckins, Supervising Accountant ; ~tmnrandum July 10. 1986 m~ Honorable Mayor & City Council ~ Brian L. Almquist. City Administr~,~~ ~~ ~~ Survey Results - Alley Closure on High Street At the direction of the City Council, the staff has taken an opinion survey regarding the request of Sandra Shea. 342 High Street. regarding her proposal to close or vacate the alley located East of High Street at Susan Lane. The results of the survey are as follows: /0 J'In favor of closure 9 Opposed 1 No opinion (Bank Trustee) . The purpose of the survey was to determine whether or not there enough neighborhood interest in proceeding with closing the alley. Due to the lack of a strong showing of support, and several very strong objections to closure, I would recommend that the Council ~ proceed with vacation or closure. It is important however. that steps be taken to improve visibility by either trimming or removal of the abutting hedges. . RESOLUTION NO. 86- A RESOLUTION AMENDING RESOLUTION,NO. 79-55 AS AMENDED, ADOPTING A PAY PLAN FOR YillNAGEMENT AND CONFIDENTIAL EMPLOYEES. WHEREAS, it is estimated that wage adjustments with four of the City's labor unions will range from 2% to 4%; and WHEREAS, it is the desire of the City to maintain its management pay plan at a level commensurate with its organized employees. NOH THEREFORE, BE IT RESOLVED by the Mayor and City Council as follows: SECTION '1.' The salary schedule in Resolution No. 85-38 shall ' be amended by 3%, effective July 1, 1986. SECTION 2: The salary schedule for confidential employees shall be amended by an additional 1% effective July 1, 1986. SECTION 3: Resolution No. 79-55 shall be amended by amending Sect~onl.5 of Article VI to read as follows: . "Section '1.5. Employees with mqre than twenty (20) but less' than twenty:"fi,ve' (25) rull years of continuous service shall accrue ,,14. 67 hours of vacation credit for each calendar'month of service (22 working days maximum), Upon com- pletion of the 25th full year of 'continuous service, an employee will in addition be awarded 3 longevity days off (for a maximum total of 25 working days). .' . SECTION '4. A new Section 1.6 shall be added to Article VI of Resolution No. 79-55 which shall read as foilows: "Section 1.6. Employees with more than tW,~nty-five (2)) tull years of continuous service shall accrue 16.67 hours of vacation credit for each calendar month of service (25 w,o.rkin'g days maximum) ~', '. . SECTION 5. Resolution, ~o': 79:':'55 as ,amended shall be amended by chang~ng the words "2,5' per cent" to, "riot more than five (5) days", as to the maximum amount of vacation an employee may take as salary rather than time-off. 1 - Resolution resolution was READ and DULY City Council of the City of , 1986. ADOPTED at a regular Ashland on the The foregoing meeting of the day of Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1986. L. Gordon Medaris Mayor 2 - Resolution - ,. , ASHLAND HISTORIC COMMISSION MINUTES July 2, 1986 CALL TO ORDER The meeting was called to order at 7:40 p.m. by Chairperson George Kramer. Members present were Craig Hudsonr Jim Lewis, George Kramer, Hal Cloer, Terry Grant and Larry Medinger, Associate Planner Steve Jannusch and Secretary Sonja Akerman. Members absent were Parker McCreary, Diane DeBey and Curt Cooter. APPROVAL OF MINUTES Cloer moved and Grant seconded to approve the minutes of the June 4, 1986 meeting. Motion passed unanimously. STAFF REPORTS PA #86-079 Conditional Use Permit and Associated Site Review 345 Lithia Way Ken and Kay Anderson Jannusch explained the applicants propose to locate a drive-thru car wash on this site. At present, the site consists of a service station and repair garage. The property is predominantly covered in asphalt with a narrow landscape buffer along the east property line and in the southeast corner of the parcel. The parcel abuts Lithia Way for approximately 186 feet while fronting on C Street for appro~imately 161 feet. It i~ the applicants' intent to construct an addition to the eastern most lube bay of the existing facility to house the car wash. Entry to the car wash would be delineated by a 3,foot by 25 foot planter box which would separate the car wash bay from the adjacent lube room bay and act as a funnel for those vehicles . traveling through the car wash. Vehicles would enter the site from the existing entry off Lithia Way, drive through the wash and exit onto C Street. Vehicles requiring gasoline and other services would simply drive to the left at the entry, then exit the site via the existing curb cut at the west end of the site. Additional site improvements would include landscaping, painting and a new canvas awning. Colors would be in grays and burgundys. Jannusch went on to state that Staff believes this proposal will greatly enhance the existing site. A pre-existing non-conforming - 1 - , . . ~ sign would be brought into conformance as part of this application, and the improvements proposed would bring the site into substantial conformance with the site Review guidelines. The primary concern with the application involves the potential of stacking of vehicles at the entry off Lithia Way, however statistics prepared by the applicants would indicate they are providing ample room at the entry to prevent this from occurring. Kramer voiced his concerns regarding the change in the traffic patterns, stating it could present a potential problem. Jannusch stated one of the conditions of approval will be that the applicants coordinate the egress from the car wash with the city Public Works Department to insure adequate grade for the exit onto C Street. Cloer moved and Hudson seconded to approve the Conditional Use Permit and Associated Site Review. Motion passed unanimously. PA #86-082 Minor Land partition and Zone Variance 194 Meade Street Jon Modrich Jannusch noted this request is to create two lots which are 50 feet wide, less than the minimum 65 feet as required by ordinance. The parcel presently comprises two existing lots, parcels 6 and 7 of Block 47 of the Highland Park Addition platted around the turn of the century, thus forming non-conforming lots. These lots have been subsequently consolidated into one tax ~ot. Jannusch also noted that solar access plays an important part in the approval of this application in that building envelopes will be required on both parcels should the proposal be approved. Based on the calculations made by staff, and the northerly slope of the parcel, a single story structure can be placed on both subject parcels. Staff is recommending approval. Grant moved and Medinger seconded to approve the Minor Land Parti- tion and Zone Variance. Motion passed unanimously. PA #86-083 Planned Unit Development 57 Fifth Street ' Sandra Spaulding The applicant, Jannusch stated, plans to develop a two-unit PUD on the subject parcel. The second detached structure will be accessed directly off the alley to the west. There'is an existing single family two story residence on the property which was built during the early 1900's. The new structure is proposed to be constructed just west of and in line with the existing structure. Staff has - 2 - \ calculated the solar access requirements for the new structure and found it complies. parking for both units will be provided directly off the alley, and the applicant proposes to pave the alley form the closest adjacent paved street and improve the parking area. Alsor the applicant will be required to provide the necessary easements across the eastern parcel for access of utili- ties to the western parcel. Staff recommends approval. This proposal is under review as a PUD because of the applicant's desire to create separate ownership for both structures. Had both units been under a common ownership, it would have been permitted outright as a Site Review. The proposed structure on the site will match that of the existing structure according to the elevations submitted. Hudson moved and Grant seconded approval of the planned unit Development. Motion passed unanimously. COMMISSION BUSINESS Matt Farmer was present to explain his request to the Commission. He would like to propose the possibility of extending the historic district north on Oak Street to the Urban Growth Boundary at Nevada Street. This encompasses the historic farming district of Ashland. Jannusch stated if the Historic Commission desires to extend the Historic District, the Commission should submit a resolution to the City Council so a public hearing can be held to review the issue. Medinger and Kramer volunteered to work with. Mr. Farmer on this project. Cloer then reviewed the events concerning the Historic Commission of the City Council meeting the night before. 'Council unanimously approved a tax freeze for both the Enders building and the E.C. Kane house, not contingent upon recommendations by the Historic Commission. It was agreed a study session with Historic Commission members and Council members was needed. Kay Atwood, former Historic Commission member, was pres~nt (at the request of Cloer and the Mayor) to explain her presentation at the Council meeting. She briefly reviewed the process of applications for the National Register of Historic places and Special Assessment as Historic Property, the percent rejected and criteria used, especially with respect to the Enders Building, as she had prepared that particular report. Cloer thought it would be a good idea to invite a person from SHPO to meet with Commission and Council members to explain factors in the nomination process. - 3 - # , Susan DeMarinas was also present to answer questions pertaining to the E.C. Kane House. Since this was also approved at the Council meeting, there was very little discussion. Jannusch then introduced Carole Mingham and her builder, Tom Richards. During the April 2, 1986 meeting, the Historic Commis- sion reviewed PA #86-025 regarding a request for a proposed four- unit traveler's accommodation, with a fifth unit to serve the owner, located at 163 Granite Street. At that time, the Commission approved the Conditional Use Permit, but withheld approval of the Site Review until more information came in. Mr. Richards showed the Commission a set of plans and explained what will be done to the existing building and addition. Ms. Mingham assured the Commission the sign will conform to all regulations. Medinger moved and Grant seconded to approve the plans. Motion passed unanimously. Mr. H.L. Wood was present to explain what he intends to do in renovating his existing porch back to the original deck at 173 Helman Street. Jannusch stated he will have to get approval for a Variance from the Planning Commission before he can actually begin the work. Lewis and Hudson will make a site visitr as the Commission would like to see more of what Mr. Wood plans for renovating his house. A request for Historic Commission input was made by Mara Mikalis regarding the demolition of the structure located at 591 Fairview. She is proposing to build a 5-unit and 4-unit complex with a bermed planting area adjacent to the street. Bill Cowger, contractor, was present with Ms. Mikalis to help clarify the building plans. It was noted by all members that they were familiar with the existing structure, and that it is extremely dangerous and a fire hazard. Ms. Mikalis assured the Commission that she would not demolish the structure until all approvals have been met and the 9-unit complex is ready to be built. Grant moved to approve the demolition permit. Motion died from lack of a second. After further discussion, Hudson moved and Lewis seconded to approve the demolition, pending approval of the Site Plan. Motion passed unanimously. Kramer commented on the letter he had sent to the City Council on criteria used to review nominations to the Historic Registry. Brian Almquist would like to have criteria the Commission uses on tax freezes, and the Council would like the Commission to be more specific on criteria used. Kramer stressed the importance of separating the tax issue from the Historic Registry issue. - 4 - ~ ~ Mayor Medaris requested input from the Historic Commission on cleaning the Mickelson-Chapman memorial statue in front of the library. It was the general opinion that until the Perozzi Fountain has been completed, the Commission would not like to get involved in another project. We would like to refer the matter to Public Works. . ADJOURNMENT There being no further business, the meeting adjourned at 10:20 p.m. - 5 - .~ .' ,(I , . . MINUTES ASHLAND TRAFFIC SAFETY COMMISSION JUNE 25, 1986 CALL TO ORDER The meeting was called to order by Chairman Phil Arnold at 4:00 P.M. in the Council Chambers. Other Commission members in attendance were Bill Marschall and Gary Cretan. MINUTES The minutes of the April 23, 1986, meeting were approved as written. No meeting was held in May. ENGINEERING ASSISTANCE Staff reported that it had applied for engineering assist- ance from the Transportation Research Institute, at OSU concerning operation of traffic signals from emergency vehicles. EAST MAIN SPEED ZONE Staff reported that the Highway Division will change the speed limit on E. Main Street between the railroad and a point 300 feet east of Fordyce within 60 days. No action was necessary. PEDICAB PROPOSALS The recently adopted pedicab ordinance was discussed. Neither of the previous applicants had submitted a formal application and the Commission took no further action. This item will be placed back on the agenda subsequent to receiving further applications. BIKEPATH A letter from Brent Thompson was read suggesting that the Boulevard bikepath be moved to the north side of the street and that a number of off-Boulevard alleys be designated as bikepaths .'-'. The Commission requested staff to forward copies of the letter to the Bike Com- mittee and to the Bike Patrol for comment. The item will be placed on the July 'agenda. TRAFFIC CONTROL A request by residents on South Clay Street for addition- S. CLAY STREET al signing to help reduce vehicular speed was discussed. Comments were made by Joel Cicerrella and Mike Milligan. The Commission requested staff to relocate the 25 MPH sign near the Boulevard, install a 25 MPH sign near the south end of the pavement for northbound vehicles, and to investigate the availability of a standard advisory sign which might be appropriate to the reported problem. S. PIONEER PARKING Sharon Thormahlen requested that S. Pioneer Street from Hargadine Street, south to the end of the pavement be posted for two hour parking. She noted that it seemed that vehicles were parking in the area all day now that employee parking is prohibited in the downtown area. Paul Nicholson of the OSFA indicated that the only pro- blem he had noticed was that parking was somewhat dis- organized and suggest that parking stalls be painted on the pavement to better utilize the limited parking area. -..- -~.. - ~ ..~, r ~ S~ PIONEER PARKING ( continued) MOTORCYCLE PARKING ADJOURNMENT , The Commission indicated that it felt that the downtown parking ordinance should run its course until Fall when it will be evaluated, and that no further changes in the parking should be made until that time. The Commission also requested staff to mark the parking stalls on that section' of Pioneer Street. Leah Ireland, l30S. Pioneer noted that many cars, buses, and trucks start south on Pioneer and decide not to proceed onto the unpaved section. In turning around or backing down to Hargadine Street a traffic hazard is created. She suggested that some sort of sign be placed near the intersection of Pioneer and Hargadine to alert people of the unimproved portion of the street. The Commission requested staff to research the sign manual for an appropriate sign. A petition was presented by Ellen Norris requesting that a second motorcycle parking space be established in the Hargadine Parking lot. It was noted that as many as thirteen persons are now riding motorcycles into the area on a daily basis and that better use could be made of the parking lot if the motorcycles could be grouped. The Commission voted to recommend to the Council that a second parking space be designated for motorcycles. The meeting adjourned at 5:18 P.M. ,('€~>"(a Al en ' . 'A{sing "~~ ' 7 ~ ASHLAND TREE COMMISSION ~ . . MINUTES June 19, 1986 A slide show was presented by Helga Motley. of trees in the Ashland area and elsewhere. She had excellent slides In attendance were Commission members Mike Giffen, Joseph Vasilik and Kerence Savory, Mark Ahola, Charles Inman and Linda Ryan. Cady, Donn Todt, Peter Sonja Akerman and guests The minutes of the May 15, 1986 meeting were approved as mailed. OLD BUSINESS There will be a field trip in September for the Commission to go on a site review to the Morton Street Project. NEW BUSINESS Linda Ryan will drive Russell Dale's pick-up truck in ,the 4th of July parade representing the Tree Commission. Donn, Kerence and Mike will meet next Tuesday at the Upper Duck Pond for planning of the booth for the 4th of July. Mike read the seven goals which had been developed at the time the Tree Commisison was established. There had previously been a focus on educational activities. The inventory of distinctive trees and a continuing list was dis- cussed. Perhaps an inventory of vacant park lawns could be done. Also discussed was the expansion of the Street Tree List. It was the general concensus of the members that better coordination with the agencies (Planning Commission, City Council, etc.) is needed. We need to review ordinances pertaining to planting, care, maintenance, etc. of street trees. We also need coordination with others interested in planting trees (i.e. in San Francisco, Friends of the Urban Forest). We should push for maintenance of existing trees and replacement of trees that have been removed. (Check with Joshua on this) There is a need for a nonprofit tree planting organization from out- side the government/commission sector. ~-- . Ashland Tree Commission Minutes ~une 19, 1986 ~~ge 2 ..,...' Sonja will research the tree recommendations made to Planning Commis- sion regarding the area between Jazmin's and the Elks' Lodge. (Goal 6) The North Entrance Project needs more push. The first step is to get a site plan from Planning. (Goal 6) Goal 7 is beyond our capacity at present, but it is something to build towards. There is a need for a strong outreach in the fall for public involve- ment, also to focus on accomplishments. Additional goals include: 1) recruitment of new members, more pub- lic involvement, 2) set criteria, feasibility for a City Arborist (try to have ready to go before the City Council/Budget Committee by the end of this year - Kerence volunteered to spearhead this study), and 3) addition of a Commission suggestion box in the Planning Office (may not be needed - discuss further). The meeting adjourned at 9:20 p.m.