HomeMy WebLinkAbout2010-140 IGA Ext - RVTD Fare Reduction
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3200 Crater Lake AVe.
Medrord. OR 97504
(541) 779-5821
Fax (541) 773-2877
TTY# (541) 734-9292
,'RVTD ~:
July 26, 2010
Martha Bennett, City Administrator
City of Ashland
20 East Main Street
Ashland, OR 97520
Dear Ms. Bennett:
I am in receipt of your letter dated May 25,2010 in which the City of Ashland indicated that they
would like to extend the agreement between the City of Ashland and Rogue Valley
Transportation District (RVTD).
RVTD is in agreement that the extension of the previous contract is under the same terms,
conditions and the same rate of compensation.
As Tequested in your letter, the direction of Route 15 was reversed and the bus stops have been
relocated. In addition notice to all passengers and the public has been completed as requested.
This letter serves as RVTD's written acceptance to the City's request to extend the current
. Agreement to June 30, 2011.
Sincerely,
mtl~ ~U'~__
Uulie Brown, General Manager
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C.c.: Mike Faught, Director of Public Works
Ann Seltzer, management Analyst
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INTERGOVERNMENTAL AGREEMENT
BETWEEN THE CITY OF ASHLAND AND THE ROGUE VALLEY
TRANSPORTATION DISTRICT FOR REDUCED FARE PROGRAM
2009-2011
This A~eement is made and entered' into this L. day of ~ ' 2009 1>Y and
between ROGUE VALLEY TRANSPORTATION DISTRICT, Oregon specIal dlstnct,
hereinafter referred to as "R VTD," and THE CITY OF ASHLJ\ND, an. Oregon municipal
corporation, hereinafter referred to as "Ashland."
RECITALS
A. ORS 190,010 permits units of local government to enter into intergovernmental
agreements for the performance of any or all fU!1ctions arid activities that a party to the agreement
lias autlionty to perform; ano
B, The Rogue Valley Transportation District is an Oregon Special District providing
transit services in Southern Oregon; and
C. The City of Ashland desires to supportRVTD's provision of transit services by,
inter alia, subsidizing the cost of fixed route fares through a Reduce Fare Program; and
D. The Reduced Fare Program furthers the public interest by making efficient use of
Ashland's trailspo'rtation infrastructure, reducing greenhouse gases and promoting energy
efficiency; .
NOW, THEREFORE, in consideration for the mutual covenants contained herein the receipt
and sufficiency of which are hereby acknowledged, the parties agree as follo\vs:
1. RECITALS. The recitals set forth above are true and correct and are
incorporated herein by this reference.
2. DURATION. [ORS 190,020(I)(e)]. The term ofthis Agreement shall commence
and the agreement shall be effective on September 8, 2009 and after execution by both parties.
The Agreement shall expire June 30, 2010 at II :59 p.m., unless administratively extended in
writing as provided for herein. The Ashland City Administrator may extend this Agreement
twice, by twelve (12) months each extension, by indicating in writing to RVTD that an extension
of the Agreement is sought under the same terms and conditions, of this Agreement. Provided
. however, that the rate of compensation set forth in paragraph 4 below is subject to a mutually
agreed upon adjustment. The extension shall. be effective only upon receipt of a document from
an authorized RVTD representative consenting to the extension under the same terms and
conditions
3. RVTD FUNCTIONS OR ACTIVITIES. [ORS 190.020(1)).
a. PROGRAM. RVTD shall provide transportation services consistent with
its mission, including but not limited to the Reduced,Fare Program (hereinafter
Intergovenunental Agreement For Reduced Fare Program
Page I of.7
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2. Update the information on all placards with new route/schedule
information; and
3. Provide free bus advertising space on one vehicle; and
4, Continue to promote Ashland's system at local events; and
5. RVID will post a map and schedule at each designated bus
shelter in Ashland detailing the Route 10 ~d Route 15 bus
stops and schedule; and pr-ol"t'lOt:e.. .k. '"'
6. R VTD will provide information concerning and motl:: the ... '.3'"
Ashland Reduced Fare Program and service, at events, at
map/schedule distribution points, and at www.rvtd.org.
iii. In partnership with the City of Ashland, RVTD will do the following:
I. Create a tri-fold specific to the Ashland system and distribute
to local businesses; and
2. Distribute promotional information through utility bill stuffers;
anti
3, Coordinate a public relations event to launch the new service;
and .
4. Approach SOU Administration to request ongoing support of a
fare buy-down; and
5. Approach the Chamber of Commerce and local employers to
encourage employees to use transit, especially in downtown;
and
6. Create a bus ad to utilize free ad spacc offer from RVTD.
e. COMPLIANCE WITH APPLICABLE LAWS. RVTD, its subcontractors, and
all employers working under this Agreement must comply with Oregon State
Laws related to the work performed including but not limited to laws
concerning workers compensation. employment, payroll taxes and required
insurances for general liability for loss ofproperty, injury to persons and
property. City may require RVTD to demonstrate compliance with applicable
insurance requirements, including but not limited to proof of coverages.
4. CITY FUNCTIONS OR ACTIVITIES. [ORS 190,020(1)]. The City of
Ashland shall fund the Reduced Fare.Program as provided herein and subject to Section 9. .
Specifically the City shall offset the cost ofthe fixed-route fares within the City and support
more frequent service as outlined under PAYMENT in paragraph 5 below.
5. PAYMENT. [ORS 190.020(1)(a)]. Subject to Seclion 9, below, City shall
promptly pay all bills for services provided by RVID pursuant to this Agreement, including but
not limited to the following: .
a, RVTD shall bill the City quarterly $1.00 for each Route 10 passenger picked
up and delivered in the City of Ashland during the term of this Agreement.
b. RVTD will bill the City-$16.028.25 per month minus the Route 15 farebox
revenue for that month.
Intergovernmental Agreement For Reduced Fare Program
Page 30f7
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entirely cured the breach within thirty (30) days of the date of the notice, or within
such other period as the party giving the notice may authorize or require, then the
contract may be terminated at any time thereafter by a written notice oftermination by
the party giving notice. Notwithstanding the cure provisions above, either party may
immediately terminate this Agreement for cause upon delivery of written notice to the
other party under any of the following conditions:
i. If Federal or state'\aws, rules or regulation are modified, changed or
interpreted in such a manner that the services are no longer allowable or
appropriate under this Agreement;
II. If any license or certification required by law or regulation required for the
provision of the services under this Agreement is for any reason denied,
revoked, suspended, or not renewed.
d. OBLIGATION/LIABILITY OF PARTIES: Termination or modification ofthis
contract pursuant to subsections A, B, and C, above, shall be without prejudice to any
obi igations'or~li abi.li ties.o~either-paFty-already'aeefUed-pFior-to'suGh-teFll1i nation-oF
modification. The rights and remedies of the parties provided in this subsection are
not exclusive and are in addition to any other rights and remedies provided by law or
under this contract.
e. NON-APPROPRlA nON: Notwithstanding the termination provisions above,
termination may occur for non-appropriation, Specifically, all City obligations to
expend mDney under this Intergovernmental Agreement are contingent upon future
appropriation as part of the City budget process and local budget law, and the failure of
the Council and Budget Committee to make the appropriation shall necessarily result in
termination of the Agreement, and shall not be considered a breach.
f. FORCE MAJEURE. Neither party shall be responsible for delay or default caused by
fire, flood, riot, acts of God, and/or war which are beyond the party's reasonable
control. RVTD may terminate this Agreement by written notice after determining
such delay or default will reasonably prevent successful performance ofthis
Agreement.
10. HOLD HARMLESS. To the extent permitted by the Oregon Constitution and
the Oregon Tort Claims Act, RVTD shall hold harmless, defend and indemnify the City of
Ashland from any and all claims, demands, damages 'or injuries, liability of-damage that anyone
may have or assert by reason of the any error, act or omission of R VTD, its officers, emplDyees
and agents, in the performance of their duties under the terms of this Agreement. It is further
agrees and understood that neither party is, by virtue of this Agreement, a partner or joint
venturing with the other party and neither party shall have any obligation with respect to the other
party's debts or liabilities of whatever kind or nature. If any aspect of this indemnity shall be
found to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not
affect the validity of the remainder of this indemnification.
11. METHOD AND PLACE OF GIVING NOTICE, SUBMITTING BILLS,
AND MAKING PAYMENTS. All notices, bills, and payments shall be made in writing and
may be given by personal delivery or by mail. Notices, bills, and payments sent by mail should
be addressed as follows: .
Intergovernmental Agreement For Reduced Fare Program
Page 5 of?
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17, APPLICABLE LAW. This Agreement shall be governed by and interpreted in
accordance with the Jaws of the State of Oregon.
18, ASSIGNMENT/DELEGATION. RVTD shall not delegate the responsibility for
providing services hereunder to any other individual or agency, Neither this Agreement nor any
of the rights granted by this Agreement may be assigned or transferred by either party.
19. NO THIRD PARTY BENEFICIARY. Neither the Federal Government, norany
other entity other than the parties named herein are parties to this Agreement and shall have no
obligation to any third party.
20. AMENDMENT. The terms of this Agreement shall not be waived, altered,
modified, supplemented or amended in any manner whatsoever without prior written approval of
RVTD and the City. To be effective, any amendments to this Agreement must be in writing and
mus't.be.signed.b:y.authocized.reptesentati.v.es.o,f.both.par:ti es.
21. MERGER. This writing is intended both as the final expression of the
Agreement between the parties with respect to the included terms and as a complete and.
exclusive statement ofthe terms of the Agreement.
22. BINDING EFFECT. The terms of this Agreement shall be binding upon and
inure to the benefit of each of the parties and each of their respective administrators, agents,
representatives, successors al)d assigns.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed in two
(2) duplicate originals, either as individuals, or.by their officers, thereunto duly authorized.
Dated this 4th day of
-
August
,2009.
ROGUE VALLEY TRANSPORTATION DlSTICT
ByfJ!j1//~
Julie Brown
General~anager
CITY OF ASHLAND.
~~n~~
Mayor
Reviewed as to form:
David Lohman
Legal Counsel for RVTO
Date:
Reviewed as to form:
BY~~.Q.:.,~
Richard AppiceUo
City Att~ey a
Date: tJ' }...o I
By
Intergovernmental Agreement For Reduced Fare Program
Page 7 of?
.
CITY RECORDER
Page 1/1
"
~~.,
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
:.,~DATE,,;
8/11/2010
" ";~~~t
,>' <:.1P.()iNUMBER'!\i',t
09744
VENDOR: 000182
RVTD, R V TRANS DISTRICT
3200 CRATER LAKE AVE
MEDFORD, OR 97504
SHIP TO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Payable on receipt
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.:
Contact: Mike Faught
Confirming? No
1~::QtiaJltiW;;:;:! ~:;;,'UnifF: .~p. ~~.'r~,:.!,:~;,{fjescriptlon:'..~' "';;';"".'."':. c",', ...",;'.'.....:')t' ::f~':; :Li'rlifprice~G~~;; :;.'".,;:~""{Ic"'.~..'."l~
f:A <.;.:lExt~ Rrice".>,,:n
RVTD Services - Fair reduction in .. 251,797.00
Ashland Agreement for Services 07/01/08
- 06/30/11. City to pay based upon
ridership detailed in attached
agreement.
agreement.
I
,
SUBTOTAL 251 797.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 251,797.00
ASHLAND, OR 97520
mriY~c"countTN1inflier~ rri~:RRrojecf Number;. 't:;Z: ~hl'J~iir~mountl32t~S~K: i;i;::AcC'O'iTIltfNumber;Aif~ ~r;:;el}~1ojecfNum6erSd(;& t%"~AmouniWio"\!ll
E 260.08.12.00.60420 251 797.00
. f~J(/J
.KJti.."i
~Ized Sign~
VENDOR COpy
.
it
CITY OF
ASHLAND
REQUISITION
No. PW- FY 2011
Department PW - Streets
Vendor RVTD
3200 CRATER LAKE AVENUE
MEDFORD OR 97504
Account No. 260.08.12.00.604200
Date August 4, 2010
Requested Delivery Date
Deliver To Mike Faught
Via Betsy Harshman
(f Note: Please allow approximately two(2) weeks for delivery on items not
generally caried in stored, and approximately two (2) months on printingjobs.)
Item No. Quantity Unit Description Use of Purchasing Office Only
Unit Price Total Price PONe.
R VTD Services - Fair reduction in Ashland
Agreement for Services 7/1108 - 6/3011 I
City to pay based upon ridership detailed in
attached agreement.
$251,797
for Kari:
BID IRFP / EXEMPT: Exempt
Contract Start Date: Sept. 8, 2009
Contract Completion: Juue 30, 2011
Insurance on file: YES NO
Proiect No: N/A
Job No.
Unit No.
I hereby certifY that the above items are necessary for the operation
oftllls department and are budgeted
~\<=l~
Department Head or Authorized Person
Issued By
Date
Received By
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. G:\pub-wrkslAdmin_NMladminIPB StreetsIFY11 RVTD Requisition.xls