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Home My WebLink About2010-143 Contract - Univar USA CITY OF ASHLAND CONTRACT FOR PURCHASE OF GOODS AND SERVICES Contract made this 21st ("City") and Univar USA, Inc. day of Julv ("Contractor"). , 2010, between the City of Ashland City and Contractor agree: 1. Contract Documents: This contract is made as a result of an Invitation to Bid issued by City entitled "INVITATION TO BID" for CHEMICALS for the WATER & WASTE WATER TREATMENT PLANTS. Bid No. #2010-102. Contractor was awarded the bid as the lowest responsible bidder on July 20. 2010 . In the event of any inconsistencies in the terms of this contract, the contract documents defined in the invitation to bid and Contractor's bid, this contract shall take precedence over the contract documents which shall take precedence over the bid. 2. Scope: Contractor shall produce and deliver the goods and services described in the contract documents within the time prescribed in the contract documents. The following exceptions, alter- ations or modifications to the contract documents are incorporated into this contract: 3. Price and Payment: City shall pay Contractor the sum of $ 2.71/Per Lb for Cvtec Superfloc N- 300 IMW Flocculant and $1.221/Per Lb for Cvtec Superfloc C-573 Flocculant. The delivery charge will be $50.00 per order (One time, multiple items). Note: Cytec Superfloc N-300 IMW Flocculant and Cytec Superfloc C-573 Flocculant to be ordered as needed by and for the WTP for a term of one year beginning July 1, 2010 and ending on June 30,2011. 4. This contract may be cancelled by either party with 30-days written notice. L.aurc.. I ~\c..- Print Name CITY OF ASHLAND BY~.';\~. 0 Q.....~_ Mike Faught Public Works Director BY Fed ID # q \ - VSY1C\3,6' Title: fY\.. 1'\i1 ~ \ <;f""C:f! l:c...- BY Date Funds appr iated for current fiscal year: BY ~ _'1. ~ (('/trio Finance Director I Purchase Order a-16? I A request for a Purchase Order REQUISITION FORM C IT Y 0 F ASHLAND ~~T;';ilr"J~~;};ji.t~i; Date of Request: . !;:;~(j,lt:t,,:'~';i',:r1kf~\X::/, THIS REQUEST IS A: o Change Order(existing PO # Required Date of Delivery/Service: :,;'. '\r;~r.'~ ..~; l',"(\....:..:uf~t;:r"~\';',j ';1ho""' '('o,... '",",' c. ~fkJrlritd~,_~'~~~J;~.;~.~ Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name UNIVAR. '600 - 4-!>'J..- 4")1'1. SOLICITATION PROCESS Small Procurement o Sole Source I J5i( Invitation to Bid 0 Less than $5,000 o Written findings attached (Copies on file) o Quoles (Not required) Coooerative Procurement 0 Reauest for ProDosal o State of ORJWA contract (Copies on file) Intermediate Procurement o Other government agency contract 0 Soeciatl Exemot o (3) Written Quotes 0 Copy of contraCt attached 0 Written findings attached (Copies attached) 0 Emeraencv 0 Contract # 0 Written findings attached Description of SERVICES BLANKE..T P\JRCI-\A<;E. ORDE.R feR 7-1- 10 \'0 (;;,-30 -I \. WJ\TE:R 'TR.E.AT""I:.N\ c.\-\EM ICAd Total Cost o Per attached PROPOSAL I :2- Unit Price Total Cost Item # 94b. II, Yl ~1-, b4 lec.c..\)L.A~T '24 :1.00 \14<\-4,OC> o Per attached I OT~/? . tflP O~ Project Number~ __!t~,~ ~~/oj,... ~~ . ~ _ ~ 7/70'3//0 Account Number~l~ 'l!~ .t.~ 'Qq .6915.5>.5> . . flems end services must be charged to the eppropriate account numbers for the finencials to reflect the actual expenditures accuretely. By signing this requisition fonn, I certify thaf fhe infonnafion provided above meets the City of Ashland public contracting requirements, and the documentation can b provided upon re sf. _ \ Employee Signature: Supervisor/Dept. Head Signature: ~ ~:1s..:::: G: Finance\Procedure\AP\Forms\8_Requisition form revised.doc Updated on: 6/1512007 CITY OF ASHLAND Council Communication Approval of Multiple Contract Awards for WTP & WWTP Chemicals Meeting Date: July 20, 2010 Primary Staff Contact: Mike Faught Department: Public Works E-Mail: faughtm@.ashland.or.us Secondary Dept.: Purchasing Secondary Contact: Greg Hunter, David Gies Approval: Martha Bennett Estimated Time: Consent Agenda Statement: Will the City Council, acting as the Local Contract Review Board, approve multiple contract awards resulting from an Invitation to Bid for WTP & WWTP chemicals? Staff Recommendation: Staffrecommends the public contracts be awarded to the lowest responsive and responsible bidders as follows: Brenntag (Soda Ash), Cascade Columbia (Sodium Hypochlorite 12.5%) and Univar (Cytec Superfloc C-573 and Cy1ec Superfloc N-300 LMW Flocculant). The term for each of the intended contracts is one fiscal year beginning July 1,2010 and ending on June 30, 2011. Background: The sourcing method for this multiple contract award is a Competitive Sealed Bid (Invitation to Bid). The City received four (4) bids in response to the ITB and the lowest responsive and responsible bidders are as follows: Sodium Sodium Cytec Supertloc Cytec Supertloc Soda Ash Hypochlorite Hypochlorite C-573 N-300 LMW (WTPI) 12.5% 12.5% (WTP) Flocculant (WTP) (WWTP) (WTP) Brenntag Cascade Columbia Cascade Columbia Univar Univar FMC $0.1974/Lb Hasa $1.411Gal Hasa $1.411Gal Cy1ec $1.221/Lb Cytec $2.71/Lb Total estimated cost Total estimated cost Total estimated cost Total estimated cost Total estimated cost for FY 2010-20] 1 is for FY 2010-2011 is for FY 2010-2011 is for FY 2010-201 1 is for FY 20]0-2011 is $32391.30 $30,756.00 $3.882.00 $22,428.00 $3,784.72 A complete bid summary is attached for your review. Related City Policies: *PLEASE NOTE: Thjs ITB was released prior to the new public contracting code becoming effective June 18,2010; therefore the old code is applicable to this multiple contract award Section 2.50.070 Procedure for Competitive Bids All Public Contracts shall be based upon Competitive Bidding pursuant to ORS 279A - 279C and the Attorney General Model Rules, OAR Chapter 137 Divisions 46 - 49, except for the following: Page I or2 r.t. , CITY OF ASHLAND Section 2.50.020 Public Contracting Officer's Authority A. Authority t~ Execute Contracts Without Prior Council Approval. The Public Contracting Officer may execute without prior Council approval contracts that satisfy all of the following: i. The contract has a total value of seventy-five thousand dollars ($75,000) or less; Council Options: The City Council, acting as the Local Contract Review Board, can approve (or decline) the multiple contract awards. Potential Motions: r move to approve (or decline) the multiple contract awards. Attachments: rTB 2010-12, WTP & WWTP Bid Summary Page 2 01'2 r:.1 INVITATION TO BID 2010-102, WTP & WWTP CHEMICAL July 8, 2010 CHEMICAL BRENNTAG CASCADE SIERRA UNIV AR COLUMBIA CHEMICAL Hasa Hasa Sierra Hasa WTP- $1.485/Gal $L4l1Gal $1.75/Gal $1.5375/Gal CHEMICAL # I: 330 Gal/Tote 300 GallTote 330 Gal/Tote 330 GallTote SODIUM 6 Totes/$2940.30 6 Totes/$2538.00 6 Totes/$3465.00 6 Totes/$3044.25 HYPOCHLORITE Del $27.50 Del $25.00 Del - Included Del $50.00 'One 12.5% Tote Deposit: *Must receive time/multiple items (6) Totesll2 times 'Tote depositINot $200/Each award for bleach Tote Deposit: per year req u ired Total estimated and soda ash to $700/Each cost for FY 2010- accept award. 20 II ~ $30;756.00 WTP- Cytec Cytec No Bid Cytec CHEMICAL #2: $1.239/Lb $1.34/Lb $1.221lLb CYTEC 500 Lb/Drum 500 Lb/Drum 500 Lb/Drum SUPERFLOC C- 4 Drums/$2478.00 4 Drums/$2,680.00 4 Drums/$2442.00 573 Del $27.50 Del $25.00 Del $50.00 'One FLOCCULANT - time/multiple items No Substitution Tota] estiriiat~d (4) Drums/Every 6 cost for .FY 2blOc weeks on average 20] I ~ $22,428,00 ! (9 orders) WTP- NO BID Cytec No Bid Cytec CHEMICAL #3: $3.09/Lb $2.71/Lb CYTEC $170.32/Bag $149.36/Bag SUPERFLOC N- 6 Bags/$I 02 I. 92 6 Bags/$896.18 300 LMW Del $25.00 Del $50,00 'One FLOCCULANT - time/multi pie items No Substitution Total estimated (6) Bags/Every 12 cost for FY 20'lO, weeks on average 2011 ~ $3,784.72 (4 orders) WTP- FMC Solvay FMC Univar CHEMICAL #4: $0,19741Lb $0.238/Lb $0.27/Lb $0.265/Lb SODA ASH, 50 Lb/Bag 50 Lb/Bag 50 LblBag 50 Lb/Bag DENSE, FREE 54 Bags/Pallet 49 Bags/Pallet 54 Bags/Pallet 54 Bags/Pallet FLOWfNG - Or 216 Bags/$2131.92 196 Bags/$2332.40 216 Bags/$2916.00 216 Bags/$2862.00 Equivalent Del $27.50 Del $25.00 Del - Included Del $50.00 'One (216) Bags/Every Total estimated 'Must receive time/multiple items cost for FY 20 10- award on bleach 3 -4 weeks on 2011 = $32,391.30 and soda ash to average (15 orders) acceot award.' Hasa Hasa Sierra Hasa $1.485/Gai $1.411Gal $1.75/Gal $1.5575/Gal WWTP- 330 GallTote 300 GallT ote 330 Gal/Tote 330 qallTote CHEMICAL #5: 3 Totes/$1470.15 3 Totes/$1269.00 3 Totes/$1732.50 3 Totes/$1541.925 SODIUM Del $27.50 Del $25.00 Del - Included Del - $50.00 'One HYPOCHLORITE Tote Deposit: 'Must receive time/multiple items 12.5% 'Tote depositINot $200/Each award on bleach Tote Deposit: (3) Totes/3 Times required Total estimated and soda ash to $700/Each per year cost for FY 20 I 0- accept award' 20 II = $3,882.00 ITB 2010-102 WTP & WWTP CHEMICALS. PAGE I OF 1.07/08/2010 CITY RECORDER Page 1/1 ~~, C I, T Y 0 F ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 '(541) 488-5300 . ., ':':":;~DA'TE:~;t;;7'~:C.:i:.'~,;Frd;NuMBERli:tU..t 7/21/2010 09679 VENDOR: 000191 UNIVAR USA INC, ACCT#146175 FILE #56019 LOS ANGELES, CA 90074 SHIP TO: Ashland Water Treatment Plant (541) 488-5345 ASHLAND, OR 97520 FOB Point: Terms: Net 30 days Req. Del. Date: Speciallnst: Req. No.: Dept.: Contact: Greg Hunter Confirming? No ~ti~~1IT ~unjit~ E~)'~'\2\iJ~j~r)i.~Lr~t~r~j~~rtf\i:::;: ',j'i::i4i.tiWDest"iTD'tlOn"(:'U;:_:' ,- :;:",; -"',-1- :<"., . "C' ;.. ,-," ",'", ~:/tJnIfp'rrcent,\,: :'}i,;:~YExf~p.rYcet,i.;;t~:~ , THIS IS A REVISED PURCHASE ORDER , 4.00 Ordr Water Treatment Plant Chemicals 946.16. 3,784.64 Invitation to Bid 2010-102 Approved by City Council 07/20/2010 CYTEC SUPERFLOC N-300 iMW FLOCCULANT - 6 Bags per order - $2.71/Lb - Delivery charge: $50.00 (One time, multiple items) 7.00 Ordr CYTEC SUPERFLOC C-573 FLOCCULANT - 4 2,492.00 17,444.00 Drums per order - $1.221/Lb - Delivery charge: $50.00 (One time, multiple items) , , SUBTOTAL 21 228.64 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST , FREIGHT 0.00 541-552-2028 TOTAL 21,228.64 ASHLAND, OR 97520 _gccountiNum~ '-P,'iOjOCiiNumHei'iilllil'dI ~mountliRl f~~ountjNU'iilB'er~ ~K~,n~roject1Numli~r~g~ {lllImir~moynt_ E 670.08.19.00.60150 21 228.64 /, ~ 5-.. "~ 8//1;1/0 Au orized Signature VENDOR COPY