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Home My WebLink About2010-144 Contract - Brenntag Pacific .. CITY OF ASHLAND CONTRACT FOR PURCHASE OF GOODS AND SERVICES Contract made this 21st ("City") and Brenntaq Pacific, Inc. day of Julv ("Contractor"). ,2010, between the City of Ashland City and Contractor agree: 1. Contract Documents: This contract is made as a result of an Invitation to Bid issued by City entitled "INVITATION TO BID" for CHEMICALS for the WATER & WASTE WATER TREATMENT PLANTS. Bid No. #2010-102. Contractor was awarded the bid as the lowest responsible bidder on Julv 20, 2010 . In the event of any inconsistencies in the terms of this contract, the contract documents defined in the invitation to bid and Contractor's bid, this contract shall take precedence over the contract documents which shall take precedence over the bid. 2. Scope: Contractor shall produce and deliver the goods and services described in the contract documents within the time prescribed in the contract documents. The following exceptions. alter- ations or modifications to the contract documents are incorporated into this contract: 3. Price and Pavment: City shall pay Contractor the sum of $ 0.1974/Per Lb for SODA ASH. The delivery charge will be $27.50 per order. Note: Soda Ash to be ordered as needed by and for the WTP for a term of one year beginning July 1, 2010 and ending on June 30, 2011. 4. This contract may be cancelled by either party with 30-days written notice. :~~:O~ ~ ---=--~ rM.J Print Name Title: b~~ ~ (} CITY OF ASHLAND BY ~~ , Q e--L. Mike Faught Public Works Director Reviewed as to form' BY fed ID # ..;.< I) 0 .s-S'2 ~ / I Funds appr iated for current fiscal year: fl1.. :J.- - t, ,~h Ii () Finance Director ) , BY Purchase Order 02-96 7 -?- A request for a Purchase Order REQUISITION FORM CITY OF ASHLAND Date of Request: THIS REQUEST IS A: o Change Order(existing PO # Required Date of Delivery/Service: Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name 8. "'EN N l' /-\G- '077 - ').2'7-(,;>:'07' SOLICITATION PROCESS Small Procurement D Sole Source '&r Invitation to Bid D Less than $5,000 D Written findings attached '(Copies on file) D Quotes (Not required) CooDerative Procurement D Reauest for ProDosal D State of ORJWA contract (Copies on file) Intermediate Procurement D Other government agency contract D Soeciall Exemot D (3) Written Quotes D Copy of contract attached D Written findings attached (Copies attached) D Emeraencv D Conlract # D Written findings attached Description of SERVICES BLANK!:. 1 PU~C:\-IASE o\~OEF. Fop.. 1-1-10 10 c{; - 3 0 - ), WATE..R "REAl ME.N, C.\-\~M\ <..p..L5 o Per attached PROPOSAL Item # Quantity Unit Description of MATERIALS Unit Price Total Cost 14 O~\)EIU 2\ '2. S' ,\-'2.. '3o:2.,?I.'C<iS Project Number ______.. ___ 1J....-- ~ 4 Ix-- ~ tJ..I.. ~ &- ~ f' ~d. - t#?- ~.z..JJiJ o Per attached QUOTE Account Number~1~ 'Q~" Lt "Q.~ ..~~~~~~ . Items and services must be charged to the appropriate account numbers for the financials to reflect the actuat expenditures accuratety. By signing this requisition form, I certify that the information provided above meets fhe City of Ashland public contracting requiremenfs, and the documentation can be rovided upon requ sf. Employee Signature: Supervisor/Cep!. Head Signature: '\t\. ~ \. ( u..R. Q l- G: FinanceIProce<lurelAP\Forms\8_Requisition form revised.doc Updated on: 6/1512007 CITY OF ASHLAND Council Communication Approval of Multiple Contract Awards for WTP & WWTP Chemicals Meeting Date: July 20, 2010 Primary Staff Contact: Mike Faught Department: Public Works E-Mail: faughtmrGlashland.or.us Secondary Dept.: Purchasing Secondary Contact: Greg Hunter, David Gies Approval: Martha Bennett Estimated Time: Consent Agenda Statement: Will the City Council, acting as the Local Contract Review Board, approve multiple contract awards resulting from an Invitation to Bid for WTP & WWTP chemicals? Staff Recommendation: Staff recommends the public contracts be awarded to the lowest responsive and responsible bidders as follows: Brenntag (Soda Ash), Cascade Columbia (Sodium Hypochlorite 12.5%) and Univar (Cytec Superfloc C-573 and Cytec Superfloc N-300 LMW Flocculant). The term for each of the intended contracts is one fiscal year beginning July 1,2010 and ending on June 30, 2011. Background: The sourcing method for this multiple contract award is a Competitive Sealed Bid (Invitation to Bid). The City received four (4) bids in response to the ITB and the lowest responsive and responsible bidders are as follows: Sodium Sodium Cytec Superfloc Cytec Superfloc Soda Ash Hypochlorite Hypochlorite C-573 N-300 LMW (WTPI) 12.5% 12.5% (WTP) Flocculant (WTP) (WWTP) (WTP) Srenntag Cascade Columbia Cascade Columbia Univar Univar FMC $0.1 974/Lb Hasa $1.41/Gal Hasa $1.411Gal Cytec $1.221/Lb Cytec $2.71/Lb Total estimated cost Total estimated cost Total estimated cost Total estimated cost Total estimated cost for FY 2010-2011 is for FY 2010-2011 is for FY 2010-2011 is for FY 2010-2011 is for FY 2010-201 1 is $32 391.30 $30 756.00 $3,882.00 $22,428.00 $3,784.72 A complete bid summary is attached for your review. Relllted City Policies: *PLEASE NOTE: This ITB was released prior to the new public contracting code becoming effective June 18,2010; therefore the old code is applicable to this multiple contract award Section 2.50.070 Procedure for Competitive Bids All Public Contracts shall be based upon Competitive Bidding pursuant to ORS 279A - 279C and the Altomey General Model Rules, OAR Chapter 137 Divisions 46 - 49, except for the following: Page 1 of2 r~1 CITY OF ASHLAND Section 2.50.020 Public Contracting Officer's Authority A. Authority to Execute Contracts Without Prior Council Approval. The Public Contracting Officer may execute without prior Council approval contracts that satisfy all of the following: i. The contract has a total value of seventy-five thousand dollars ($75,000) or less; Council Options: The City Council, acting as the Local Contract Review. Board, can approve (or decl ine) the multiple contract awards. Potential Motions: 1 move to approve (or decline) the multiple contract awards. Attachments: ITB 2010-12, WTP & WWTP Bid Summary Page 2 01'2 r~' INV.ITA i10N TO BID 2010-102, WTP & WWTP CHEMICAL July 8, 2010 BRENNTAG CASCADE SIERRA Ul'{IV AR CHEMICAL COLUMBIA CHEMICAL Hasa Hasa Sierra Hasa WTP- $1.485/Gal $l.4l1Gal $1.7 5/Gal $1.5375/Gal CHEMICAL # I: 330 Gal/Tote 300 Gal/Tote 330 Gal/Tote 330 GallTote SODIUM 6 Totes/$2940.30 6 Totes/$2538.00 6 Totes/$3465.00 6 Totes/$3044.25 HYPOCHLORITE Del $27.50 Del $25.00 Del - Included Del $50.00 'One 12.5% Tote Deposit: 'Must receive time/multiple items (6) Totes/I 2 times 'Tote deposit/Not $200/Each award for bleach Tote Deposit: per year required Total estimated and soda ash to $700/Each cost for FY 20 1O~ accept award. 20 II = $30;756.00 WTP- Cytec Cytec No Bid Cytec CHEMICAL #2: $ 1.239/Lb $1.3 4/Lb $1.221&11 CYTEC 500 Lb/Drum 500 Lb/Drum 500 Lb/Drum SUPERFLOC C- 4 Drums/$2478.00 4 Drums/$2,680.00 4 Drums/$2442.00 573 Del $27. 50 Del $25.00 Del $50.00 'One FLOCCULANT - time/mqltiple items No Substitution T otol estim.~t~il (4) Drums/Every 6 cost for .FY 2(nO' weeks on average 20 II = $22,428.00 (9 orders) WTP- NO BID Cytec No Bid Cytec CHEMICAL #3: $3.09/Lb $2.71/Lb CYTEC $170.32/Bag $1 49.36/Bag SUPERFLOC N- 6 Bags/$I 02 I. 92 6 Bags/$896.18 300 LMW Del $25.00 Del $50.00 'One FLOCCULANT- time/multiple items No Substitution Total'. estiniate.d (6) Bags/Every 12 cost for FY 2010_ weeks on average 2011 = $3,784.72 (4 orders) WTP- FMC Solvay FMC Univar CHEMICAL #4: $0.19'7!f/Lb $0.238/Lb $0.27/Lb $0.265/Lb SODA ASH, 50 Lb/Bag 50 Lb/Bag 50 Lb/Bag 50 Lb/~ag DENSE, FREE 54 Bags/Pallet 49 Bags/Pallet 54 Bags/Pallet 54 Bags/Pallet FLOWING - Or 216 Bags/$213 1.92 196 Bags/$2332.40 216 Bags/$29 I 6.00 216 Bags/$2862.00 Equivalent Del $27.50 Del $25.00 Del - Included Del $50.00 'One (216) Bags/Every Total estimated *Must receive time/multipie items 90st for FY 2010- award on bleach 3-4 weeks on 2011 =$32;39i.30 and soda ash to average (15 orders) accent award.' Hasa Hasa Sierra Hasa $1.485/Gal $1.411Gal $1.75/Gal $1.5575/Gal WWTP- 330 Gal/Tote 300 GallTote 330 Gal/Tote 330 !3allTote CHEMICAL #5: 3 Totes/$1470.15 3 Totes/$1269.00 3 Totes/$1732.50 3 Totes/$1541.925 SODIUM Del $27.50 Del $25.00 Del - Included Del - $50.00 'One HYPOCHLORITE Tote Deposit: 'Must receive time/multiple items 12.5% 'Tote deposit/Not $200/Each award on bleach Tote Deposit: (3) Totes/3 Times required Total estimated and soda ash to $700/Each per year cost for FY 2010- accept award.' 20 II = $3,882.00 ITB 2010-102 WTP & WWTP CHEMICALS, PAGE I OF 1,07/08/2010 ~4. ._~ C I T Y 0 F CITY RECORDER ASHLAND Page 1/1 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 I DATE" " . '. ;/21/20~~ '1 "'. PO"NUMBER"_'.', 09672 VENDOR: 011148 BRENNTAG PACIFIC, INC FILE # 2674 LOS ANGELES, CA 90074-2674 SHIP TO: Ashland Water Treatment Plant (541) 488-5345 ASHLAND, OR 97520 FOB Point: Terms: Net 30 days Req. Del. Date: Speciallnst: Req. No.: Dept.: Contact: Greg Hunter Confirming? No ./ ,auantiiv7: '. ..'.unii' ':::.;..:,.:r", ~'; <. -: ;:!.' ;~_:1";'..' . De'scriDtlon: . " .. ".,: ,- ';,;'. Unit Price ~ c -0 . .. .. . Ex!. Pric'ei - , 14.00 Ordr Water Treatment Plant Chemicals 2,159.42 30,231.88 Invitation to Bid 2010-102 Approved by City Council 07/20/2010 SODA ASH - $O.1974/Lb - 216 Bags/Per order - Deiivery charge $27.50 SUBTOTAL 30231.88 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 30,231.88 ASHlAND, OR 97520 :~~}Acco)Jnt Nlunber;',: -"::" :~~ ~.ProlecfN1.tniber: ::':~ _" .. Amount "', AccoU'nfNumb'e{' 0 .. ,~ro)ect Number' :;: '.~~ .. ,~<Am~Olintj~~ !.... .. , , ,; " .. E 670.08.19.00.60150 30 231.88 , ~.;t:...-./ ~...3V" AuthoriJd'signature VENDOR COPY