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Home My WebLink About2010-009 Contract - Cascade Columbia Dist CITY OF ASHLAND CONTRACT FOR PURCHASE OF GOODS AND SERVICES Contract made this 21st ("City") and Cascade Columbia day of July ("Contractor"). , 2010, between the City of Ashland City and Contractor agree; 1. Contract Documents: 'This contract is made as a result of an Invitation to Bid issued by City entitled "INVITATION TO BID" for CHEMICALS for the WATER & WASTE WATER TREATMENT PLANTS, Bid No. #2010-102. Contractor was awarded the bid as the lowest responsible bidder on July 20. 2010 . In the event of any inconsistencies in the terms of this contract, the contract documents defined in the invitation to bid and Contractor's bid, this contract shall take precedence over the contract documents which shall take precedence over the bid. 2. Scope: Contractor shall produce and deliver the goods and services described in the contract documents within the time prescribed in the contract documents. The following exceptions, alter- ations or modifications to the contract documents are incorporated into this contract: 3. Price and Payment: City shall pay Contractor the sum of $1.41/per qallon for Sodium Hypochlorite 12.5%. The delivery charge will be $25.00 per order. Note: Sodium Hypochlorite 12.5% to be ordered as needed by and for the WTP and WNTP for a term of one year beginning July 1, 2010 and ending on June 30, 2011. 4.. This contract may be cancelled by either party with 30-days written notice. CORPORATE OFFICER :\UL PIUC e Print Name CITY OF ASHLAND BY~Jl~ Mike Faught Public Works Director BY Title: V p..... li.A /1 fr{L Reviewed as to form: BY Fed ID#-.1f-ifiDLflfJL Funds app 0 iated for current fiscal year: BY ~,;;( g. FJf~iJ Finance Directo;zJ- ct:7 9 c; P-?- Purchase Order 0 r 7 c G A reque$t for a Purchase Order REQUISITION FORM CITY OF ASHLAND THIS REQUEST IS A: o Change Order( existing PO # Date of Request: )-/3-/0 Required Date of Delivery/Service; ~~rQc/to (;;/"...6/4 Vendor Name Address City, State, Zip Telephone Number Fax Number . Contact Name SOLICITATION PROCESS Small Procurement o Less than $5,000 o Quotes (Optional) o Sole Source o Wrillen findings attached o Quote or Pro sal allached CooDerative Procurement o State of ORlWA contract o Other government agency contract o Copy at contract attached o Contract # o o o o o o o Intennediate Procurement o (3) Written Quotes (Copies attached) Description of SERVICES o Per attached PROPOSAL Total Cost Item # Quantity Unit Description of MATERIALS Unit Price Total Cost :),700 .. Yo 3l:f07.00 75.00 Project Number ______ - ___ ~~V1)1 D o Per attached QUOTE Account NumberC,'].:[. ~l. L~ -a (:J.("f!! ~f? 'Items and services must be charged to the appropriate account numbers for the financials to reflect the acroal expendirores accurately. By signing this requisition form, / certify that the information provided above meets the City of Ash/and public contracting requirements, and the documentation can be provided upon request. L Employee Signature: ~ .#~ Supervisor/Dept. Head Signature: ~ Q. INVITATI9NTOBID 2010-102, WTP & WWTP CHEMICAL CHEMICAL W'rP- '.C'.."...L CHEMICAL #1: SODIUM HYPOCHLORITE 12.5% (6) T otesl12 times per year WTP- CHEMICAL #2: CYTEC SUPERFLOC C- 573 FLOCCULANT - No Substitution (4) DrumslEvery 6 weeks on average 9 orders w:rP. - ._"- __.J CHEMICAL #3: CYTEC SUPERFLOC N- 300 LMW FLOCCULANT - No Substitution (6) BagslEvery 12 weeks on average 4 orders WrP,- CHEMICAL #4: . SODA ASH, DENSE, FREE FLOWING - Or Equivalent (2 I 6) BagslEvery 3-4 weeks on average (15 orders) WWTP- ___.___ _I CHEMICAL #5: SODIUM HYPOCHLORITE 12.5% (3) Totes/3 Times per year FMC $0.27/Lb 50 Lb/Bag 54 Bags/PaIIet 216 Bags/$2916.00 Del - Included 'Must receive award on bleach and soda ash to acce t award.' Sierra $~\75/Gal 33q GaI!rote 3 Totes/$I 732.50 I Dej- Included 'Must receive arard on bleach and soda ash to / cost for. f.W4 20'10 /accept award.' 20'11- $i3,882.0Y ~. BRENNTAG Hasa $ I A85/Gal 330 GalfTote 6 Totesl$2940.30 Del $27.50 'Tote depositINot required. Cytec $I.239/Lb 500 Lb/Drum 4 Drums/$2478.00 Del $2750 NO BID FMC $O~l9;7.l1mJ) 50 Lb/Bag 54 Bags/PaIIet 216 Bags/$2I3I.92 Del $27.50 lotal estimate cost for. EM 20110- QOH - $i32,B9Jl,i30 Hasa $ I.485/Gal 330 GaI!rote .3 Totes/$14 0.15 Del $27.5 CASCADE COLUMBIA Hasa $l!4':[fI.(';liI 300Y""~1'1T-- , ,~a1l11\ote 6 Totes/$2538.00 Del $25.00 Tote Deposit: $2001Each wotal estimatea cost for. EM 2010- 20,11 $B.0,!7r5Ji.OQ Cytec $ I.34/Lb 500 Lb/Drum 4 Drumsl$2,680.00 Del $25.00 Cytec $3.09/Lb $170.32/Bag 6 Bagsl$I02I.92 Del $25.00 Solvay $0.238/Lb 50 Lb/Bag 49 Bags/PaIIet 196 Bags/$2332.40 Del $25.00 ----"" -. /'- ". Hasa ( $J!41!/~iiI I 1illQt@a!;mOfii , 3 Totes/$1269.00 Del $25.00 Tote Deposit: $200/Each motal estimate SIERRA CHEMICAL Sierra $I.75/Gal 330 GalfTote 6 Totes/$3465.00 Del - Included 'Must receive award for bleach and soda ash to accept award. No Bid No Bid ITB 2010-102 WTP & WWTP CHEMICALS, PAGE 1 OF 1,0710812010 July 8, 2010 UNIV AR Hasa $1.5375/Gal 330 GaI!rote 6 Totes/$3044.25 Del $50.00 'One time/multiple items Tote Deposit: $7001Each Cytec ~1~22.rill6 500 Lb/Drum 4 Drumsl$2442.00 Del $50.00 'One time/multiple items motal estimate(l costfor. E 20 JiO- 201 I = $'b2,~28.0 Cytec $2~711'ill6 $149.36/Bag 6 Bags/$896.18 Del $50.00 'One time/multi Ie items otal estimate(l cost for. EM 20>1 0 QOi\l - $i3,iZ.8!H'r2 Univar $0.265/Lb 50 Lb/Bag 54 Bags/PaIIet 216 Bags/$2862.00 Del $50.00 'One time/multiple items Hasa $1 5575/Gal 330 GaI!rote 3 Totes/$154I.925 Del - $50.00 'One time/multiple items Tote Deposit: $7001Each CITY OF ASHLAND Council Communication Approval of Multiple Contract Awards for WTP & WWTP Chemicals Meeting Date: July20,201O Primary Staff Contact: Mike Faught Department: Public Works E-Mail: faughtm(a),ashland.oLus Secondary Dept.: Purchasing Secondary Contact: Greg Hunter, David Gies Approval: Martha Bennett Estimated Time; Consent Agenda Statement: Will the City Council, acting as the Local Contract Review Board, approve multiple contract awards resulting from an Invitation to Bid for WTP & WWTP chemicals? Staff Recommendation: Staff recommends the public contracts be awarded to the lowest responsive and responsible bidders as follows:' Brenntag (Soda Ash), Cascade Columbia (Sodium Hypochlorite 12.5%) and Univar (Cytec Superfioc C-573 and Cytec Superfioc N-300 LMW Flocculant). The term for each ofthe intended contracts is one fiscal year beginning July 1, 2010 and ending on June 30,2011. Background: The sourcing method for this multiple contract award is a Competitive Sealed Bid (Invitation to Bid). The City received four (4) bids in response to the ITB and the lowest responsive and responsible bidders are as follows: Soda Ash (WTPI) Sodium Hypochlorite' 12.5% (WTP) Cascade Columbia Hasa $1.41/Gal Total estimated cost for FY 2010-2011 is $30756.00 Brenntag FMC $0.1974/Lb Total estimated cost for FY 2010-2011 is $32 391.30 Sodium Hypochlorite 12.5% (WWTP) Cascade Columbia Hasa $1.41/Gal Total estimated cost for FY 2010-2011 . $3,882.0 ytec Superfioc C-573 (WTP) Univar Cytec $1.221/Lb Total estimated cost for FY 2010-2011 is $22 428.00 A complete bid summary is attached for your review. Related City Policies: Cytee Superfioe N-300 LMW Floeeulant (WTP) Univar Cytec $2.71/Lb Total estimated cost for FY 2010-2011 is $3 784.72 *PLEASE NOTE: This ITB was released prior to the new public contracting code becoming effective June 18, 2010; therefore the old code is applicable to this multiple contract award Section 2.50.070 Procedure for Competitive Bids All Public Contracts shall be based upon Competitive Bidding pursuant to ORS 279A - 279C and the Attorney General Model Rules, OAR Chapter 137 Divisions 46 - 49, except for the following: Page I of2 ~~, CITY OF ASHLAND Section 2.50.020 Public Contractiug Officer's Authority A. Authority to Execute Contracts Without Prior Council Approval. The Public Contracting Officer may execute without prior Council approval contracts that satisfy all of the following: i. The contract has a total value of seventy-five thousand dollars ($75,000) or less; Council Options: The City Council, acting as the Local Contract Review Board, can approve (or decline) the multiple contract awards. ' Potential Motions: I move to approve (or decline) the multiple contract awards. Attachments: ITB 2010-12, WTP &WWTP Bid Summary Page 20f2 r.l1 Page 111 r~' CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 e!rV R~CQ ER I 'DATE':.;":~'.~l\ ~~,'~"'!P.-O)~-UMBERL: ;; 712812010 09706 VENDOR: 011016 CASCADE COLUMBIA DISTRIBUTION PO BOX 24745 SEATTLE, WA 98124-0745 SHIP TO: Ashland WWTP (541) 488-5348 1295 OAK STREET ASHLAND, OR 97520 FOB Point: Terms: Net 30 days Req. Del. Date: Speciallnst: Req. No.: Dept.: Contact: David Gies Confirming? No "Q'U~n~ ..IJnh:. .. '" .!.... ':.',..' . DescrlDtion .-",.,' f .,' , ":.',,""., . :UnffPrlc({' "\'i""'~-~.-'_"'''' '. ~Ext.~P.nce~. .);.; , , .. '-. 2,700.00 Gal Waste Water Treatment Plant Chemical 1.41 3,807.00 Invitation to Bid 2010-102 Approved by City Council 0712012010 SODIUM HYPOCHLORITE 12.5% 3 ToteslPer Order - 300 GalfTote- $1.41IPer gallon - Delivery charge 25.00 - Supplier to handle tote deposit of $200leach internally. 3.00 Load Total (3) Loads, (3) totes per load, 25.00 75.00 $25.00IPer delivery , , SUBTOTAL 3 882.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 3,882.00 ASHLAND, OR 97520 l~jA'c:CourmNUmDer:;~,;!;r( T~L-'~~r:ojecrNumber :'::~.~..~. t .;: '; Amolin( :" 1',' Acc'oun(Nl{iiibe-~" :i; , j:~rojeci.Numb"im_:::f~i! t;j;1~Am'OUnt~, ,'-- E 675.08.19.00.601 50 3 882.00 - :y Z1: h.f.-.. ~ 0) uthorized' Signature VENDOR COPY