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Home My WebLink About2010-010 Contract - Cascade Columbia Dist CITY OFASHLAND CONTRACT FOR PURCHASE OF GOODS AND SERVICES Contract made this 21 st ("City") and Cascade Columbia day of July ("Contractor"). ,2010, between the City of Ashland City and Contractor agree: 1. Contract Documents; This contract is made as a result of an Invitation to Bid issued by City entitled "INVITATION TO BID" for CHEMICALS for the WATER & WASTE WATER TREATMENT PLANTS. Bid No. #2010-102. Contractor was awarded the bid as the lowest responsible bidder on July 20. 2010 . In the event of any inconsistencies in the terms of this contract, the contract documents defined in the invitation to bid and Contractor's bid, this contract shall take precedence over the contract documents which shall take precedence over the bid. 2. Scope: Contractor shall produce and deliver the goods and services described in the contract documents within the time prescribed in the contract documents. The following exceptions, alter- ations or modifications to the contract documents are incorporated into this contract: 3. Price and Payment: City shall pay Contractor the sum of $ 1.41/per !lallon for Sodium Hypochlorite 12.5%. The delivery charge will be $25.00 per order. Note: Sodium Hypochlorite 12.5% to be ordered as needed by and for the WTP and WWTP for a term of one year beginning July 1, 2010 and ending on June 30, 2011. 4. This contract may be cancelled by either party with 30-days written notice. CORPORATE OFFICER BY /V)-C. p,u.(.,L -i9tJ' Signature ::lUL P Me e Print Name CITY OF ASHLAND BY~~ Mike Faught Public Works Director Title; V p...... (i:,^ t1 WL Reviewed as to form: BY Fed ID#-.!1J -(fiDLfLf]L Funds app 0 iated for current fiscal year; BY ~.:Z- e: fJ!;/ c) Finance Directo? c!/ .cr? p-;::.- Purchase Order GJ- r 7 Cl 6 , A reques.t for a Purchase Order REQUISITION FORM C IT Y 0 F ASHLAND THIS REQUEST IS A: D Change Order( existing PO # ;'5~'if1'1[,."i''i,'I'i)".r, Date of Request: ~1~~~ll4~f ~~.1 Required Date ot Delivery/Service: ~~t"l~li!f,f'i;! ~1~Tit..m;r~r.,~l,Q~ Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name CASc.ADE c..eL \J N\ B , A- 51:>3 - b25 - 52.g'~ SOLICITATION PROCESS Small Procurement o Sole Source ~ Invitation to Bid 0 Less than $5,000 o Written findings attached (Copies on file) o Quotes (Not required) CooDerative Procurement . 0 Reauest for ProDosal o State of ORIWA contract (Caples on file) Intermediate Procurement o Other government agency contract 0 Soeciall Exemot o (3) Written Quotes 0 Copy of contract attached 0 Written findings attached (Copies attached) 0 Emeraencv 0 Contract # 0 Written findings attached Description of SERVICES BLANKET ~LlRc.l--\A.$E oRi>ER FoR 1- 1- 10 ,0 6-10 - ,\ wA1ER IREAil'1'l'Ol'IT c.l-\tMIc..AI-~ D Per attached PROPOSAL P. D, ~ C<} b -:z. -:l. Total Cost . , -" , . , ' '.' . , .' ~. ~ " ' . . 6 . " . ~..." ~ , "r,. ~ Item # Quantity Unit Description of MATERIALS Unit Price Total Cost IJ.. OR-i),,- S 7 -r.::.iE:S SoDIU,N\' ~ 35 B32 .00 D Per attached QUOTE Project Number ______. ___ ~ ~___...., t-. t..- ".J. t ""'--t.- ~ ~ A;J- ~ ;;1.-:3/<> Account Numbe~~~ .~~ .~'t.~ '~~!~~.5' . Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements, and the documentation can be rovide upon req st. Employee Signature: ( SupervisorlDept. Head Signature; \,\\,:l.Ao '<L~-\- G: FinanceIProcedureIAP\Fonns\8_Requisition fonn revise<l.doc Updated on: 6/1512007 CITY OF ASHLAND Council Communication Approval of Multiple Contract Awards for WTP & WWTP Chemicals Meeting Date: July 20, 2010 Primary Staff Contact: Mike Faught Department: Public Works E-Mail: faughtm@ashland.or.us Secondary Dept.: Purchasing Secondary Contact; Greg Hunter, David Gies Approval; Martha Bennett Estimated Time: Consent Agenda Statement: Will the City Council, acting as the Local Contract Review Board, approve multiple contract awards resulting from an Invitation to Bid for WTP & WWTP chemicals? Staff Recommendation: Staff recommends the public contracts be awarded to the lowest responsive and responsible bidders as follows: Brenntag (Soda Ash), Cascade Columbia (Sodium Hypochlorite 12.5%) and Univar (Cytec Superfloc C-573 and Cytec Superfloc N-300 LMW Fiocculant). The term for each of the intended contracts is one fiscal year beginning July I, 20 I 0 and ending on June 30, 20 II. Background: The sourcing method for this multiple contract award is a Competitive Sealed Bid (Invitation to Bid). The City received four (4) bids in response to the ITB and the lowest responsive and responsible bidders are as follows; Sodium Sodium Cytec Superfloc Cytec Superfloc Soda Ash Hypochlorite Hypochlorite C-573 N-300 LMW (WTPI) 12.5% 12.5% (WTP) Flocculant (WTP) (WWTP) (WTP) Brenntag Cascade Columbia Cascade Columbia Univar Univar FMC $0.1974/Lb Hasa $1.41/Gai Hasa $1.41/Gal Cytec $1.221/Lb Cytec $2.71/Lb Total estimated cost Total estimated cost Total estimated cost ' Total estimated cost Total estimated cost for FY 2010-20 II is for FY 2010-2011 is for FY 2010-2011 is for FY 2010-2011 is for FY 2010-2011 is $32,391.30 $30,756.00 $3,882.00 $22,428.00 $3,784.72 A complete bid summary is attached for your review. Related City Policies: *PLEASE NOTE: This ITB was released prior to the new public contracting code becoming effective June 18,2010; therefore the old code is applicable to this multiple contract award Section 2.50.070 Procedure for Competitive Bids All Public Contracts shall be based upon Competitive Bidding pursuant to ORS 279A - 279C and the Attorney General Model Rules, OAR Chapter 137 Divisions 46 - 49, except for the following: Page I of2 ~~, CITY OF ASHLAND Section 2.50.020 Public Contracting Officer's Authority A. Authority to Execute Contracts Without Prior Council Approval. The Public Contracting Officer may execute without prior Council approval contracts that satisfy all of the following: i. The contract has a total value of seventy-five thousand dollars ($75,000) or less; Council Options: The City Council, acting as the Local Contract Review Board, can approve (or decline) the multiple contract awards. Potential Motions: I move to approve (or decline) the multiple contract awards. Attachments: ITB 2010-12, WTP & WWTP Bid Summary Page 2 of2 ~.l' INVITA,T\ON TO BID 2010-102, WTP & WWTP.CHEMICAL July 8, 2010 . CHEMICAL BRENNTAG CASCADE SIERRA UNIV AR COLUMBIA CHEMICAL Hasa Hasa Sierra Hasa WTP- -$1.485/Gal $1.41/Gal $1.75/Gal $1.53751Gal CHEMICAL # I : 330 Gal/Tote 360 Galrr ote 330 Gal/Tote 330 Gal/Tote SODIUM 6 Totes/$2940.30 6 Totesl$2538.00 6 Totesl$3465.00 6 Totes/$3044.25 HYPOCHLORITE Del $27.50 Del $25.00 Del - Included Dei $50.00 *One 12.5% Tote Deposit: *Must receive timelmultiple items (6) Totesl12 times *Tote deposit/Not $200/Each award for bleach Tote Deposit; per year required Total estimated and soda ash to $700/Each cost for FY 20 I 0- accept award. 2011 = $30;756:00 WTP- Cytec Cytec No Bid Cytec CHEMICAL #2: $1.239/Lb $1.34/Lb $1.221&6 CYTEC 500 Lb/Drum 500 LblDrum 500 LblDrum SUPERFLOC C- 4 Drums/$2478.00 4 Drumsl$2,680.00 4 Drumsl$2442.00 573 Del $27.50 Del $25.00 Del $50,00 *One FLOCCULANT - timelmuitiple items No Substitution T otill est1irliltiid (4) Drums/Every 6 costfor.FY 2fj'IO' weeks on average 2011 = $22;42fMo (9 orders) WTP- NO BID Cytec _No Bid Cytec CHEMICAL #3; $3.09/Lb $2.71/Lb CYTEC $170.32/Bag $149.36IBag SUPERFLOC N- 6 Bags/$I 02 1. 92 6 Bags/$896.18 300 LMW Del $25.00 Del $50.00 *One FLOCCULANT - timelmultiple items No Substitution T otalestirtiated (6) BagslE very 12 coSH6f*Y 2010, weeks on average 2011 = $3,784.12 (4 orders) WTP- FMC Solvay FMC Univar CHEMICAL #4: $O.19:;'4/Lb $0.238ILb $0.27/Lb $0.265ILb SODA ASH, 50 Lb/Bag 50 Lb/Bag 50 LblBag 50 ~b/Bag DENSE, FREE 54 Bags/Pallet 49 Bags/Pallet 54 BagslPallet 54 Bags/Pallet FLOWING - Or 216 Bags/$21 3 1.92 196 Bags/$2332.40 216 Bagsl$2916.00 216 Bagsl$2862.00 Equivalent Del $27.50 Del $25.00 Del - Included Del $50.00 'One (216) Bags/Every Total estimated *Must receive timelmultiple items 3-4 weeks on costfor FY 20 I 0- award on bieach average (15 orders) 2011 =$32,39130 and soda ash to accent award. * Hasa Hasa Sierra Hasa $1.485IGa[ $1.411Gal $1.75/Gal $1.55751Gal WWTP- 330 Galrrote 300 Gal/Tote 330 Gal/Tote 330 (}alrrote CHEMICAL #5; 3 Totes/$1470.15 3 Totes/$1269.00 3 Totes/$1732.50 3 T otes/$1541. 925 SODIUM Del $27.50 Del $25.00 Del - Included Dei - $50.00 'One HYPOCHLORITE Tote Deposit: *Must receive time/multiple items 12.5% *Tote deposit/Not $200/Each award on bleach Tote Deposit: (3) Totes/3 Times required Total estimated and soda ash to $700/Each per year cost for FY 2010- accept award.' 2011= $3,882.00 ITB 2010-102 WTP & WWTP CHEMICALS, PAGE I OF 1,0710812010 ~.. ._~ C I T Y 0 F CITY RECORDER ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 Page 111 DATE .,:. ,i. 712112010 .", ; PO. NUMBER ,', 09622 VENDOR: 011016 CASCADE COLUMBIA DISTRIBUTION PO BOX 24745 SEATTLE, WA 98124-0745 SHIP TO: Ashland Water Treatment Plant (541) 488-5345 ASHLAND, OR 97520 FOB Point: Terms: Net 30 days Req. Del. Date: Speciallnst: Req. No.: Dept.: Contact: Greg Hunter Confirming? Yes Ir:j~uanffi:V ,; ~ . -"-~';"""i\ I,"" ': ,,;;.: '.: " i:i ':\"; .:.-~. ~-"'" rfes2riDtion': '.: '.'. .-. '.c.': , .r-n'. '1; -'Unlt"p'flce'.::. ':.; I:.",,:; "Ext~Rriclf:t:;~:,~~ ,"Unltl., ,;.. 12.00 Ordr Water Treatment Plant Chemicals 2.986.00 35,832.00 Invitation to Bid 2010-102 Approved by City Council 0712012010 SODIUM HYPOCHLORITE 12.5% 7 ToteslPer Order - $1,41IPer gallon- Delivery charge 25.00 - Supplier to handle tote deposit of $200leach internally. " SUBTOTAL 35 832.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 35.832.00 ASHLAND, OR 97520 '~.'~:.~Ac""'cO'iini';Num68rd~:-;j;'~ ~::?J; ~r_6ject N'umber -:: J: .' ., ,A'nlou'nt '. Account Nu'mbeF<: , Project: Number:<',~_,-:~:. i~_T:€~itAm.oumJIiU , , - , E 670.08.1 9.00.601 50 35 832.00 ~ ~ - ~ X~c) A orized Signature VENDOR COPY