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HomeMy WebLinkAbout1986-0520 Regular Meeting ImpoJt.tant: );. ./ jt" )1. 11.\ > III! ) ) , / , ) r) Any eJ..t.<.zen a.UeYlcUrtg COUI1cA..i:. mewYlg.6 ma.y .6pea.k on a.YlY .{-tern on .the .ag~J!da., wu'.uo .u .{../) the .6ubject 06 a pubue h~uflg whJ..eh ~ been dO.6ed. . 16 !:(ou w.v.,h to .6pea.k, IJlea..6e we and a.6tvr. you "have been Jteeognaed by the Cha.J..Jt, g-<.ve YOlLlL n.a.me a.rr.d addJte.6.6. The Cha.J..JL-'will. the.n a..U.ow you to .6pea.k a.nd WO A..n60Jtm you a..6 to the cunou.nt 06 time a..U.o.tfe.d to you. The time gJLa.n.ted will. be dependent to ./)Ome extent on the , na.tl.LJte 06Ahe dern undvr. dM.el.L./)oA..on, the numbeJL 06 people who w.{../)h to be heMd, a.n.d the length 06 the a.genda.. ~~ - J , ~ AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL May #I!I, 1986 ~. > ~ 7:30 P.M, Civic Center C~uncil Chambers PLEDGE OF ALLEGIANCE: ROLL CALL APPROVAL OF MINUTES: Regular meeting and Executive Session of May 6, 1986 IV: PUBLIC HEARINGS: 1. Proposed ordinance amending initiative and referendum procedures to require a measure to be placed on primary or general election ballot if requested within 120 days of such ballot. V. COMMUNICATIONS, PETITIONS & REMONSTRANCES: 1. Petition requesting paving of alley off Nursery Street and Resolution setting public hearing for June 3, 1986. 2. Request by Ski Ashland, Inc. to present draft E.I.S. on expansion of ski area at study session proposed for MAY 27, 1986 at 7:00 P.M. 3. Letter from Britt Festival requesting waiver ,of policy to-install street banner for event held outside of Ashland. VI. NEW & MISCELLANEOUS BUSINESS: 1. Request by Allen Drescher to address the Council regarding proposed YMCA agreement. 2. Liquor license renewals for 1986-87. 3. Request for appointment of Council study committee to review U.S.F.S. Forest Management Plan for Ashland Watershed. 4~ Letter from Hospital Board requesting release of hospital construction funds for building remodel project. , 5. Proposal by Councillor Reid relative to purchase of land for Park and Greenway purposes. ' 6. Request by Siskiyou Wheelmen for temporary closure of Winburn Way, Nutley Street and Granite Street on August 17, f!,om 6:30 A,M. to 12:00 Noon for bike race to benefit Rescue 9. VII. PUBLIC FORUM: Business from the audience not included on the agenda. VIII. ORDINANCES, RESOLUTIONS & CONTRACTS: 1. Second reading by title only of an ordinance amending the initiative and referendum process. 2. Second reading by title only of an ordinance authorizing a fre7' ht fee at Ashland Municipal Airport. handlers ~vIII. ORDINANCES, RESOLUTIONS & CONTRACTS: continued i 3. First reading by title only of an ordinance adopting the 1985 Uniform Building, Mechanical, and Plumbing Codes. (Advertised and furnish to Council pursuant to Art. X, Sec. 2(c) of the Charter). 4. Resolution amending resolution which adopted transportation utility fees. 5. Resolution changing parking restrictions on Oak Street. 6, Resolution clarifying utility discount policy. 7. Resolution transferring appropriations within funds. IX. OTHER BUSINESS iFR011 COUNCIL ~lliMBERS X. ADJOURNMENT: To May 27, 1986 at 7:30 P.M. for public hearing on 1986-87 Budget. Attachments: 1. Minutes of Boards, Commissions & Committees 2. Letter from State Historic Preservation office concerning archeological grant. If' ., ROLL CALL APPROVAL OF MINUTES PUBLIC HEARING 130 Hargadine Appeal , . t MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL May 6, 1986 Mayor Medaris led th~ Pledge of Allegiance and called the meeting to order at 7:30'P,M. in the Council Chambers on the above date. Elerath, Reid, Bennett, Acklin, Laws and Arnold were present. Elerath noted that on page 6 relative to the YMCA Agreement the vote was not unanimous. Bennett noted that on page 4 she had .;r.c seconded the motion to uphold the appeal on the Gentry develop- ment proposal. Bennett moved to approve minutes as corrected; Acklin seconded the motion which passed unanimously on voice voteo The City Administrator read a letter from Sharon Thormahlen requesting an appeal on decision made by the Planning Commission for aC.U.P. fora seasonal travelers accommodation permit at 130 Hargadine Street. Almquist asked that findings of Planning Commission, minutes"applicant's findings and staff report be made part of the record. Planning Director Fregonese reviewed' the criteria on which thee the Planning Commission based their denial of the application to use four 'existing.apartment for travellers' accommodations during the summer months saying that one reason the proposal was denied was the removal of needed housing and the removal of tenants to provide tourist housing. Fregonese said this would have a detri- mental effect on the rental market and would establish a preced- ent that would lead to approval of properties in similar situations, and would violate the Comprehensive Plan Housing goal and the purpose and intent of the R-2 Zone. Fregonese further stated that the co-applicant was not felt to fit the criteria not having any dsk or profit shadng in the ownership. Fregonese showed graphs of Housing and Population data stressing the need for more multi- family units in Ashland etc. and reviewed inventory of Travelers Accommodations in residential zones. Reid noted that she owns a guesthouse on her property at 171 Granite Street. Arnold noted that removal of four units wouldn't create a shortage of apartments. Sharon Thormahlen noted Council had beensub~itted,background data "and she would be representing herself. Thormahlen reported that there had been an unfair application of the law and said the:; analysis presented by Fregonese of applications over the last six or eight years lacked information and reviewed applications from Peggy Rubin of 323 Oak Street, The Chaney's development of,.' site on Holly Street which would have been ideal for multi-family use was allowed a 9-unit B & B, Randy & Lesley Smith of 455 B Street application for conversion of duplex was noS addressed as displace- ment of tenants. Thormahlen said she was/~ofd her application was deficient and that she felt singled out because the other applic- ants on the agenda were not criticized about displacing rental stock. Thormahlen showed newspaper ads of available rentals in the months of July,& August indicating no shortage and then few available in October illustrating no scarcity in the summer. ..ooocontinued 5/6/86 P. 1 egularMeeting , ~ HARGADINE APPEAL cont. ASn~ana C1~Y LounC1~ J/U/OU .t'"o L Thormahlen said there has never been' a problem with Shakespeare because they police the people in the building and that would not change when the units'are rented by the day. She said that other applicants have had co-applicants and she feels that the Planning Commission arbitrarily disqualified Mrs. Fales who would be a host- ess while Thormahlen would continue to handle rents and administra- tion. Thormahlen read letters' from Nancy Anderson and Jack Edwards indicating no objection to the proposal and added that with one side of the property operating downtown commercial and other things happening she can't see how the summer concept could hurt. She said it will require a variance because they are within 200 feet of a collector and East !min is 350 feet from the site. Thormahlen reviewed other B & B'establishments who live separately from the business including the Beavers, Janice Pinkul, Parkside Cottage and Winchester House. Thormahlen said the downtown site proposal is attractive to guests who enjoy walking to local restaurants and shopping downtown. Fregonese rebutted the comment on the 455 B Street saying that it is in an El Zone and that the Thormahlens are not being singled out but that the criteria and guidelines have changed over the past five years and that the apartment housing stock being changed brought the matter up. Fregonese said in recent years there were only 500 available rooms in Ashland and people were going'to Medford. Now, Fregonese,said, there are 800 units and there has been no substantial apartment or multi- family units constructed for five years. On the Mayor's question as to whether the applicant must live on premises, Fregonese said they do and the City Attorney has established that living across a right-of-way is not considered on the same premises. The public hearing was opened for those in favor. Teri,Koerner said the VCB is receiving an increasing amount of requests for weekly lodging and that people who would use the Thormahlen units would probably have a like schedule as OSFA and'wouldn't find the location awkward. Koerner said it would be an advantage not to have to park downtown and that it isn't fair to compare occupancy rate with population. Terry Spaulding supported the proposal saying that housing is needed in this location. Spaulding added that ,the marketplace.will dete'rmine;.'the success of. the proposaL', Bill"Hic15s'190 Vista, said there may be a need for more accommodations but we do not need them in that area. Hicks said if you look five,years ahead they will cree~ up everyWhere and the long term impact should be considered. Hicks opposed the proposal. 'Candy Rystrom who is an employee at Shakespeare and makes' housing al',rangements"for.:people in the OSFA organization said she has problems finding suitable housing and opposed proposal saying apartment type housing is needed on a yearly basis. Barbara Wight, 180 Vista, said that she had written a letter to the Planning Commission relative to the proposal and noted that the area is barricaded for four months out of the year and after their long term residence near Shakespeare have learned to cope with it and must pilot people to their home during the summer etc. For this reason, Wight said that the proposal being in the barrica- ded area would not be accessible to overnight guests and this pro- blem should be addressed. 'ooooooo..continued 5/6/86 P. 2 'lular Meeting .- , THORMAHLEN APPEAL cant. THORMAHLEN APPEAL OF P.C. DECISION ON 433-435 Holly St. 'Ashlanu City Count:il' :>/b/llbl'.'~' Thormahlen concluded'by saying that Council is the body to approve; that weekly rentals are needed; that the Rehab loan will be paid back and that they are doing everything possible to ensure the quality of the environment of Ashland. Council discussed Salter's opinion that separation by a right of way would not be considered on the proposed site.. Reid asked if Mrs. Fales lived on the property proposed for sho~t term housing and Thormahlen said she has lived there for four years. Laws said he can see arguments on both sides but felt the Planning Commission decision should be upheld and moved that the application be denied and findings be, adopted. Arnold seconded the motion with all members voting AYE on voice vote with the exception of Reid who voted in opposition. (Tapes of proceedings on file) The City Administrator read a letter from Sharon Thormahlen appeal- ing denial from Planning Commission for application for C.U.p. for the expansion of a non-conforming use and Zone Variance from the required off-street I'arki.!'g at 433-435 Holly Street. Alrng,uistcc, aSKed~hat applicant's findings, Planning Commissions findings of fact, minutes and staff report be made part of the record. Fregon- ese reviewed the amended proposal and made Council aware that two storage areas had been converted to expand existing units in the non-conforming apartment complex and the Planning Commission after hearing an amended proposal denied by a 4-2 vote. Arnold said without a staff report from the Planning Department he finds it difficult to follow procedure. Sharon Thormahlen reviewed the amended application and said that unauthorized construction had taken place to expand the non-conforming use at the Lamplighter Apartments. Thormahlen said the present proposal would convert two apartments to 2 br 2 bath and 3 br and 2 bath units. Thormah- len said to upgrade required landscaping it would eliminate one parking 'space. The Mayor opened the public hearing and there was no comment from the audience pro or con. The public hearing was closed. Elearth said the proposal for Council decision was not clear to him. Arnold agreed saying without a staff recommendation he would like to return the matter to the Planning Commission to address the proposal before Council. Acklin said she also likes staff reports but.the Planning Commission knew what the changes were before they,voted on the amended proposal and it is clear that 'the proposaL'is/cb~rect the violation involving the actions beca.ise of renovations at the site in question. Acklin moved to deny the appeal; Laws seconded the motion. On roll call Laws and Acklin voted YES. Elerath, Reid, Bennett and Arnold voted in opposition. Arnold moved to refer back to the Planning Commission for staff report on amended proposal; Reid seconded motion. Arnold amended motion to waive fees for application; Reid seconded and accepted amendment. On voice vote motion passed unanimously on amendment. On voice vote Elerath, Reid, Bennett, Laws and Arnold voted in favor; Acklin opposed and the motion carried. Laws moved to adjourn the meeting at 10:30 P.M.; Arnold seconded and Council agreed. 5(6(86 p.3 ~ular Meeting .. ~ PUBLIC HEARING Transp. Utility Fee TOUR COMMITTEE PROPOSAL 'Ashland City Council 5/6/86P;4 --- -\"-....--- The City Administrator reviewed, the resolution adopting a Trans- portation Utility Fee noting that Council had defined the need for street 'maintenance funding to replace the now exhausted Rev- enue Sharing funds and was made a.goal settat their recent goal setting session. Almquist noted this is the second public hearing on the matter with fees set for implementation with the first utility billing cycle subsequent to June 1, 1986. On Reid's question as to whether Southern Oregon State College would be exempt, FregOllese reported they would be',chargeiLa:fee:,based' on 1450 parking spaces. Arnold asked if there is a definition avail- able on rest homes and homes for, the aged as exempted in Section 2 and Almquist said he would respond to the question.' The public hearing was opened at this point and Cliff Moran, Valley Entrance Motel and Andre's Restaurant owner asked for clarification as to procedure for fees, on his restaurant and Fregonese said the fees are based on fixed seating. Fern Taylor, 740 Tolman Creek Road asked if Croman would be included and the City Administrator said, it would. Council discussed the basis for fees and Reid noted that AARP had contact her to ask if the tax would exceed the 6% limitation and Laws explained'it is like a Water/Sewer user fee except to maintain streets. Almquist read the resolution and said he will bring back amendments lowering fees in some instances and defining rest homes and homes for the aged. Arnold said he will vote "No" on criteria outlined in Section 2. Laws moved to adopt; Acklin seconded the motion. On roll call Bennett, Laws, and Acklin voted YES. Everett, Reid and Arnold voted against. The Mayor broke the tie by voting YES. Acklin reviewed the process for determining 'approval or denial of applications coming to Council proposing various tours of the City, Acklin said that since it has always been a difficult proces~ for Council that a committee to study the'issue should be formed before the summer tourist season to set guidelines and make recom- mendations to Council on how to handle the perennial applications. Acklin said because we have no authority by ordinance to deny a permit that it makes the process awkward. 'Acklin said there is a need for guidelines and that once formulated the availability of tours etc. could ,be made know through information disseminated by the VCB',and Chamber. Acklin said a committee could recommend as to whether or not the City needs an ordinance. Ashland Taxi Owner (franchise-holder) Perkins agreed on the need for guidelines saying that he has had difficulty protecting, his business franchis- ed by the City and that competition is keen because of various kinds of transportation and non-profit agencies such as the College. VCB"representative Teri Koerner said that Perkins feels the Bureau does not want to work with him and they are anxious to cooperate. The Mayor appointed Acklin to act as Chairperson; Perkins, Bennett, Chamber Director James, 'Koerner and Staff to participate on the Tour Committee and report back. 5/6/86 P, 4 ~gular Meeting ., " PAVEMENT CUT REQUEST MEMORANDUM OF UNDERSTAND- ING WITH FOREST SERVICE CAPITAL IMPROVEMENT SENIOR PROGRAM FUNDING LIAISON ASSIGNMENTS TRAFFIC SAFETY. RECOMMENDA:- TIONS 'AshhirtdCity Council' 'j/o/BoP; '5 A letter from Mark'Cooper was read requesting permission to cut pavement in the 600 block of Granite Street to serve lots 1500 and 1600 with sewer and water., A memo was read from Director of Public Works Alsing noting the street will be under moratorium and that the lots proposed for sewer and water installation stubs are those which resulted in a denial of like request by Denlinger who is currently suing the CitY__~f-Ash~and for it's acti~n.__A letter ' - was read-from- l".arilyn Martho.!!),i Weeks, noting that .the easem",nt which would need to be used for lines is being tested by Federal Court., Cooper said the Federal Court is not hearing a dispute relative to the easement as contended by Marthoski and said the easement had been established by Mrs. Couch who had owned the property in the 1950's. Cooper,said that Mrs. Couch rerecorded the easement when it was apparent the matter needed clarification. Cooper made a deed available to Council and the City Attorney said that unless the deed is current it wouldn't support the request. Zane Nix requested approval of the request saying that she, plans to build one home on the two lots if permitted. Alsing advised Council that, the City is in litigation over the two lots in question because of the denial of the Denlinger request. Council adjourned to executive session at 9:50 to discuss the matter. Upon returning to the regular meeting Arnold moved to approve the request subject to Cooper producing a current title report showing a legal easement to the property for the sewer and water lines, ingress and egress and that there be a second condition that no litigation be filed within 30 days of the issuance of title report. Laws seconded the motion which passed with Reid, Bennett, Acklin, Laws and Arnold voting YES. Elerath voted NO. Bill Rose of the Forest Service reviewed the Memorandum of Under- standing and Bennett moved to authorize the Mayor to sign the document; Laws seconded the motion which passed unanimously on roll call vote. Councilor Reid asked Council to consider setting a study session dates to consider Capital Improvement program. No action needed. Almquist said he will poll Council as to meeting date(s). The City Administrator noted that funding for the Senior Program has been applied for through the RVCOG Area on Aging and the program will be about $2,005.00. Barbara Dunlap was, on hand to answer questions and noted she was unable to submit application to Council before the fact because of deadlines. For information only. The Mayor advised that Councilor Arnold who had written a memo relative to his liaison 'assignments would have the same one as previously assigned to Smith. ,Arnold accepted the positions. A memo from the Traffic Safety Commission recommending that the first six parking spaces north of C Street on the East side of Oak Street be made 30-minute parking rather than unrestricted to a,llow parking to' allow spaces for customers of Ashland Sanitary oo.....continued 5/6/86 Po 5 . ...~..- __~~_M " :r TRAFFIC SAFETY REC. cont. PUBLIC FORUM ORDINANCES, RESOLUTIONS & CONTRACTS Establishment of Credit Garbage Collection Recycling Adoption of Uniform Bldg. Code Freight Handler's Fee Initiative & Referendum ~ St. Improvement Dist. 56 ---~~'::=::':'=---='::':-.J -. -. - - - - ,.,. Service and the Northwest Nature Shop. L~is Wenke~ was in the audience and commented on the need for spaces for 'people, to pay their bills to preclude double parking and using a private park- ing lot etc. Arnold moved to approve; Bennett seconded the motion which passed unanimously on voice vote. ' No comment from the audience." Second reading by title only was given an ordinance with respect to establishing credit and Laws moved to adopt; Acklin seconded the motion 'which passed unanimously on roll call vote. Second reading by title only was given an ordinance amending the garbage collection' franchise with respect to recycling and Laws moved to adopt; Bennett seconded the motion which passed without opposition on roll call vote. Deferred until meeting of May 20, 1986. First reading was given an ordinance authorizing a Freight Handler's Fee at the Ashland Municipal Airport and providing a penalty for viQlation of the, ordinance and Laws"moved to second reading; Arnold seconded the motion which passed unanimously on roll call voteQ An ordinance was given first reading amending Section 2.36.100 of the Ashland Municipal Code which,relates to the Initiative and Referendum process; and declaring an emergency., Almquist said there is an initiative petition being circulated to set a special election in approximately 5 to 6 weeks before the General Election. Almquist said a special election costs about $3,500. Acklin said that the ordinance makes sense to combine issues to save the expense for taxpayers and added, that more people will vote in a General Election. Al Wills tatter suggested a public hearing before second reading of the ordinance. Acklin moved to second reading; Laws seconded the motion which passed unani- mously on roll call vote; A resolution authorizing issuance of City Improvement Bonds for construction of curbs and paving in what has been designated as Local Improvement District No. 56 was read and Acklin moved to adopt: Reid seconded the motion which passed unanimously on roll _calL:voJe,~ "_"~_ Transfer of Appropriations A memorandum from the Director of Finance was read and a resolution transferring appropriations within funds was read and Laws moved to adopt; Reid seconded the motion which passed unanimously on roll call vote. 5/6/86P. 6 .:..- , egular Meeting ~ ~ ADJOURNMENT AshlandCity'C6tincil' .'" The meeting adjourned at 10:30 P.M. Nan E. 'Franklin City Recorder L. Gordon Medaris Mayor )fbf'Ob't'. I 5/6/86 P. 7 ~tmorttndum April 24, 1986 ;'-' '(fro: Brian L. Almquist, 3 7tr<< l' ~lrOtn: Allen A. A s~ng, City Administrator Director of Public Works ~ubjed: Proposed Paving of Alley Off Nursery Street We recently received a petition requesting improvement of the alley off Nursery Street between Rock and N. Main Streets. The attached summary notes that a total of 65.33% of the front footage is represented as being in favor of the improvement. We need to proceed with the public hearing on this project. It might be too late to work this into the current year's projects, but we should proceed with the paperwork at this time. .. , , , Attachment/ .. '.. RESOLUTION NO. 86- A RESOLUTION OF INTENTION TO PROVIDE FOR THE INSTALLA- TION OF ASPHALTIC PAVING ON AN ALLEY RUNNING NORTH RLY FROM NURSERY STREET, WEST OF N. MAIN ST. ; . THE CITY COUNCIL OF THE CITY OF ASHLAND DOES RESOLVE AS FOLLOWS: SECTION 1. That it is the intention of the Council to cause ~kKJ ~"'rxlfxmm asphaltic paving to be constructed by contract on an alley running Northerl from Nurse' Street West of N. Main Street. . ..' uc ~mprovements w~ e ~n accor ance w~t costs est~mate at 11.'0'0 per front foot of benefitted property, 100% of which will be paid by special assessments. SECTION 2. That the Council will meet in the Council Chal'lbers, Ash- land Civic Center, 1175 E. Main Street on the 3rd day of' June , 1986 at 7:30 P.M., at which time and place the owners of said adjacent benefit=- ed property are hereby called upon to appear before said Council, or to submit written comments, and show cause, if any, why said improvement should not be constructed, and why said property should not be assessed for the construction thereof. I , SECTION 3. That warrants for the interim financing of the aforementioned ~mprovement shall bear interest at prevailing rates, and shall constitute general obligations on the City of Ashland, and shall be issued pursuant to and one the terms and conditions set forth in ORS 287.502 to 287.510 inclusive. SECTION 4. The City Recorder is hereby directed to serve notice hereof upon the property owners aforesaid by publishing a notice of public hearing once in the Daily Tidings, not less than ten (10) days prior to the hearing, and by mailing copies of the notice by registered or certi- fied mail to the owners of each lot benefitted by the proposed improvement as shown on the latest tax and assessment roll. The notice shall be in the form set forth in Exhibit "A" attached hereto and made a part hereof. The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 20th day of May 1986 . Nan E. Franklin City Recorder SIGNED and APPROVED this day of May , 198...&.. L. Gordon Medaris , Mayor May 12, 1986 Brian Almquist, City Manager City Hall . Ashland, oregon Dear Brian: Last summer we were pleased to be able to place a Britt Festivals banner across Main Street during our Classical Festivals. We'd like to do this again this summer during the early'weeks of August (the event runs from August 1 - 19). We are aware that there was an issue about our events taking place in Jacksonville, but we feel there is a preponderance of reasons to set this concern aside. My wife and I are both Ashland residents, supported by work at Britt, paying our taxes here as do several other Britt employees. Britt is in fact a tourism destination that strongly benefits Ashland. As our audience survey taken eveny night of the Britt season shows, one third of our out- of-town audience utilizes Ashland lodgings. Knowing that the lodging portion of a tourist's budget is the most significant, and also the portion which generates tax revenue, Britt contributes a significant portion of its total $4 million economic impact to Ashland. In fact, when an Ashland based tourist goes to Britt, they are in fact staying in Ashland one more day. Britt has also taken a leading role in developing regional tourism promotions. The enclosed ad from the Oregonian, and other pieces generated by our office emphasize the entire Southern Oregon area, not just Jacksonville. In fact, we have made serious efforts and overtures to involve Ashland and Shakespeare in more of this work and are making positive progress in that direction to the benefit of all area agencies. I hope that our banner request is approved this and future seasons as our separate efforts are mutually beneficial. ~:cl ~ David Shaw General Manager .STREET BANNER POLICY Eligibility: Time Limits: Placements: Construction: Frequency: Charge: Approval: May' 25, 1982 All non-profit, charitable, and educational institutionsbased'in Ashland" sponsoring events of City-wide interest and which are held within the Ashland community. Maximum of five (5) calendar days (including weeKends and Holidaya). ' Banners will be installed and removed by City electric crews at the convenience of the City. Banners must'meet the specifications ,set' forth by the Electric Department for size, material strength, wind vents, and metal grommets. No more than one banner in any six (6) month period per organization. $125,00 Permits for banners will be issued by the City Administrator under the above regulations. Appeals may be made to the City Council, c#Jfl em n r a ndum May 16, 1986 .' mo: Honorable Mayor & City Council Jff rom: Ashland Parks Commission/YMCA ~ubjed: Modification to proposed agreement for dedication of land on Tolman Creek Road for Park purposes. Representatives of the Parks Commission, YMCA and City staff, met on May 16, 1986 to discuss the language modifications requested by the City Council concerning the above dedication by the YMCA. The key language dispute was over the words added by the City Council "in the public interest," as to the criteria to be used by the Parks Com- mission in approving the YMCA's scheduled use of the park. The YMCA was concerned that this language might negate their scheduling privileges if some future Parks Commission was so inclined. The language tentatively agreed upon by the parties is as follows: "in the public interest provided that the YMCA shall be given preferential treatment, after Parks and Recreation Commission use, in scheduling use of ; the park, in consideration of the gift of the land",.. The members of the YMCA board'are being contacted to obtain their concurrence, and this final approval should be available by Tuesday evening. , 'ID' 0: '. 1 ~Jemornndum May 6, 1986 Daymon Barnard,'Chief of Police JIf rom: ~ubjed: L I OUOR LIcENSE RENEWALS Nan Franklin, City Recorder ", It is again time tor I icense renewals to start coming In for, endorsements, Prior to placing this matter on the Counci I agenda, wi II you please review your records and let me know If the Police. Dept, has had problems with any estabiishments,that would cause their license not to be approved, . I would I ike to have this on the agenda for May ;10, 1986.. V cc: Brian Almquist; City Administrator ~.-/ ' (,-.4 ' /(~ ".,.-.:":'" . ";"'.." '. ",-, " '"t.,. " ..".::~.~." JIIemnrandum April 23, 1986 .' '(!I 0: Brian L. Almquist, City Administrator ., '11r {e 1 l' ~Ironn: A len A. A s~ng, Director of Public Works ~ubjed: Request for Study Committee The Forest Service is progressing with its Forest Management Plan and has forwarded copies of strategies 22 and 23, one of which is proposed for adoption for the Ashland Watershed. Because of the importance to Ashland's water supply, it is important that the City have appropriate input into the plan. I would like to propose that a committee be formed from the Council to study the proposals and that the Council take a stand on the concepts put forth. If you agree, would you please place this on the next agenda? .. , ~ .-I . ~ [AJ ,,- 'F ASHLAND COMMUNITY HOSPITAL i MEMORANDUM TO Robert Nelson, City Finance Director FROM Thomas ,M. Mack, Hospital CEO SUBJECT Request for Additional Building Funds DATE May 13, 1986 Bids for remodeling the existing laundry facility to house the Southern Oregon Sports Medicine Center far exceeded preliminary estimates of our architects. Initial estimates indicated that $85,000 would suffice and was thus allotted. Much to our chagrin, low bid for this project was $107,900, high bid $137,000. 'We also included in the bid process an alternate--to estimate construction costs to replace the existing open walkway from the Sports Medicine Clinic to the emergency entrance of the main complex. Currently, we are confronted with a very undesirable situation, The emergency entrance is not conducive to the image we must maintain. It is neither aesthetically pleasing nor functional. Patients are currently transported from ambulance to the Emergency Room via an open passage, exposing patients to nature's elements (rain, snow, etc.). At our Board Executive meeting and Strategic Planning meeting it was decided to recommend to the Board and request from the City Council additional money from our Construction Fund to accept the low bid of $107,900 to remodel the Sports Medicine Center and simultaneously request an additional $44,000 to enclose the existing open walkway. I therefore request that the Council at their next regularly scheduled meeting allocate an additional $74,500 which includes a 5% contingency so that we may complete our remodeling. project. nz ~,~ V 280 Mople Street / P.O. Box 98 / Ashlond / OR 97520 / (503) 482,2441 Note: As of March 31, there was a balance of $333,700 in the Construction Fund. te''^tl 5/11/1". Jflemnrandum May 15, 1986 ~o: Honorable Mayor and Councilors JIf rom: Councilor Susan Reid ~ubjed: Purchase of land for Park/Greenway It has come to my attention that the land owned by Mrs. James Smay, across from the Lithia Homes (Cooper) property has recently been placed on the real estate market for $40,000. Those of you who are familiar with the property will recognize that it is one of the most delightful, scenic places on the entire length of Ashland Creek. The land is already adjacent to City-owned land just above the property on Glenwood Drive and is separated from Lithia Park only by the home formerly owned by Mr. & Mrs. Al Meyer. I would like to propose that we make an offer to Mrs. Smay for $35,000 with $7,000 down and the balance to come from our payments from the Croman Corporation from our earlier sale of the land on Mis- tletoe Road. The $7,000 is available in the Greenway line item in the Capital Improvement Fund. We could also stipulate the value at $40,000 and designate the $5,000 difference as a gift to the City for tax purposes. Please drive by the property before Tuesday night. I think you will agree that we can't let the beauty of this site be lost forever. -----.-.--- ______-_____..r--- ~ CiTY t ~ , ' ~: ~~i I . -'"f'r-~ ... -ThOOn-' 1 -~ LJ . ,. . ; /~./e5T/:;> .. "/5/ ' .? r > "..Jv _ / / 'cJt( l'/;/C:~ ,,.,.., / cc.fl1CA/ / ------ / ;z, c- . i=!~ , ~ rn" ! L--___-5cr~L- rr""/----~- .---.::...,-'- / ' .po-..-,',IO'H- !: '-,"\ .G~IV" / ~ " ,,'''-. ~ ::::; ! '0, cit:"'~"c- ;:; .... ..,....... !" c. "i l ~ ";~. ~$ '",. . -";.:,., ,:.;.05' i',,<" ,. ....... .' '. ..r""" ~ '}, q; :-':', "<. .. " ...."'^ ..". _' . ..' .. f')... ' ,,"" . < . '. ,.:-.-,..."", = "",,: ,'"Nlt " ,>"': ".... . '. ,,~' . "-.,, :t./' .'. /,' .~':':'~'~;" ....,:. 1< \ .,,::.~::: .' . .,- . . . '." .,.,., ,,,' .~""'- "". ... "" " .. ' :-;,;~;,._;,.,.^~.':~: ..',.....';:.4'1t1!".,;.._.:."~,.,::,:,.:0:,~.. ':,',:. 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" ' _ ".' r.= ~ ,.....,.- r-'J:::'!" ,'. ;r.;'~":"'~;;:: ~ "i ~~_ ',' fl--' r7" F.i ,,,-,,,' ~ JU"'::; '- 7 i ;t!/JI c::/~. ."" . . "", _ __,' ,V'tt" ' ,,' ---P-' ,/,' ' ;::~.......~ti>';~::'1;?': ':<. ' G--"~ I..~r';':,~ . !,R'rr~ J i '7 I .../',1 i;':' "~_ ".,' ,,'. _ t'.. ......' _R-~ ' ~! ,///. ,> ,,:,-''7'< "..~, ".",' , ';;:J I ~ ~ ,r ... "",. " . . 1" ' ,. ~ ~ /~ --' ,,,"~i( , .;c / e J..j' ~;!~ I; . .. " ,. ." ~ ' ~ . ~ ' ' J I l..~9 ? I. / . ,.. ! c,.".; i .y' c~ " ' ,',.' ....... i r JI''-'l-d"!.' I' '// ,,: ~,{1:; i ; ~'..,' it "s\,;, l.._ ' .. ~ LL.i~.!". . ~ '. .,;,.::.~~~~t;~..~ , ." ' ,-,."'~,,. ,-" .., , ,,-. ~" , .iji~Z~':'l.: .;.: ,co: .~:~: ~:': " '" '1 t ,~~.' -:,' ;t~ ~",1~,.:;;-.~.~';,.i.S~)...~1;J;.t>Cf-;ii , _ , "': ,", ,;-,;c"'c, " ,,'\;fi,.~f{.ij,r ' . ,: _ . ..:-,.:.,...~;-~c'~;~~~~'~,:TI~~~. ~l't^ ,.:if ",M' ""I' /' /' ./ ..............,_c-::-__ ; (;1.'l_7JalJ.5 --~ "--::.. C-~.LC"5131; 1_E; I /.- . I ,/ '. \~.. ' .vA ~>-_... J's;;-<- 10, -"1 ----- , ,r'-":" ' ~' 'I "- :, \ "::,' \ -....:.... , ," i:"F" ~~ ;/ "l.,.j;'tr- ,-,,"\,' 'U~ )i /f (r' I} . : ,I '1NIFER ~ ';~I~~"~j~gi-~~~.~:f; ,... , Cc ORDINANCE NO. . .. AN ORDINANCE AMENDING TITLE 15 OF THE ASHLAND MUNICIPAL CODE, ADOPTING THE 1985 UNIFORM BUILDING CODE, THE 1985 UNIFORM MECHANICAL CODE AND THE 1985 UNIFORM PLUMBING CODE. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 1 of Ordinance No. 2102 and Section 15.04.010 of the Ashland Municipal Code are hereby amended to read as follows: "15,04.010 Code Adopt ion. In add it ion to compliance with this and other ordinances of the City, building and related activities shall comply with provisions of the Oregon Structural Specialty and Fire and Life Safety Code (1985 Uniform Building Code with Oregon Amendments), with the State Mechanical Specialty Code and Fire and Life Safety Code (1985 Uniform Mechanical Code with Oregon Amendments), and with the State Plumb- ing Specialty Code (1985 Uniform Plumbing Code with Oregon Amendments). No person shall conduct building or related activities without compliance with these standards. " SECTION 2. Section 3 of Ordinance No 2102 and Section 15.04.050 of the Ashland Municipal Code are hereby amended to read as follows: "15.04.050 Agricultural Buildings. Chapter 11, Agri- cultural Buildings, of the appendix to the 1985 Edition of the Uniform Building Code published by the Interna- tional Conference of Building Officials, shall be in effect in this City." SECTION 3. Section 4 of Ordinance No 2102 and Section 15.04.060 of the Ashland Municipal Code shall:' be amended by changing the reference from the "1979 edition of the Uniform Building Code" to the 1985 edition of the Uniform Building Code." SECTION 4, Section 5 of Ordinance No. 2102 and Section 15.04.080 of the Ashland Municipal Code shall be amended by changing.the reference from the "1979 edition" to the "1985 edition". SECTION 5, Sections 1, 3, 4, 5 and 6 of Ordinance No. 2102 of the Ashland Municipal Code are hereby repealed. Page 1 - Ordinance No. . . The foregoing ordinance was first read on the day of 1986 and duly PASSED and ADOPTED this day of , 1986. Nan E, Franklin City Recorder SIGNED and APPROVED this Page 2 - Ordinance No, day of , 1986. L. Gordon Medaris Mayor .. RESOLUTION NO. 86- A RESOLUTION AMENDING RESOLUTION NO. 86-15 WHICH ADOPTED TRANSPORTATION UTILITY FEES PURSUANT TO ORDINANCE NO. 2373. BE IT RESOLVED by the City Council of the City of Ashland as follows: SECTION 1. A new paragraph shall be added to Section 1 of Resolution No. 86-15, which shall read as follows: "Any nonresidential customer may ,appeal a deter- mination of the required fee listed above based on floor area, if it can be shown that the application of Chapter 18.92 would result in a lesser fee, in which case the lesser fee shall apply." SECTION 2 . Section 2 of Resolution No. 86-15 shall be amended by deleting the words "home for the Aged." SECTION '3. Section 4 of Resolution No. 86-15 shall be amended by changing the words "June 1, 1986"to 'July 1,1986." The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of , 1986. Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1986. L. Gordon Hedaris Hayor .. RESOLUTION NO. A RESOLUTION CHANGING THE PARKING RESTRICTIONS ON OAK STREET. BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS: SECTION 1. For the first six (6) parking spaces on Oak Street North of "CO Street, and on the East side of Oak Street, park- ing shall be limited to no longer than thirty (30) minutes from 8:30 A.M. to 5:30 P.M., except for Sundays and holidays. SECTION 2. The penalty for violation of this Resolution shall be as provided in Ashland Municipal Code Section 11.28.110. The foregoing Resolution was read and approved by the City Council of the City of Ashland, Oregon, on this day of , 1986. APPROVED: MAYOR ATTEST: CITY RECORDER / Resolution No. RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND. OREGON 97520 . '(fi 0: Jff rom: ~uhjed: Jlemnrattdum , May 12, 1986 Brian L. Almquist, City Administrator Robert D. Nelson, Director of Finance REQUEST FOR INTERPRETATION OF EMPLOYEE DISCOUNT POLICY We need to know if we are properly interpreting Ord. 1655 (see attached~ Following are some specifics: 1. We grant a discount to an employee whose services to their "principal place of residence" includes a bed and breakfast facility. 2. One "y" account customer (residential electric and commercial water) is granted the discount. 3. A residential customer is in the process of converting about half his floor space to commercial. Possibly the Ordinance should be re-worded to read "billed for residential service to their principal place of residence" instead of "billed to their principal place of residence." Respectfully submitted, ~ Robert D. Nelson Director of Finance ---~ ORDINANCE NO. I~~~ . ' '. An Ordinance establishing and fixing discounts as to the elec- trical services, water services and sewer services for certain ~mployees of the City of Ashland. - , THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOllOWS: Section 1. All permanent employees of the City of Ashland shall receive a 25% gross discount on the electrical, water and sewer servi~es bi1 led to their principal place of residency within the City of Ashland, Oregon, from and after July 1, 1970. Section 2. City employees not entitled to the discount are as follows: (a) Employees residing outside the city limits of the City of Ashland. (b) Employees who have not been classified as permanent, (c) Employees of Ashland Community Hospital. Section 3. For the purpose of this ordinance, the permanent employees of the City of Ashland shall include the Mayor, 'Members of the Common Counci 1, City Attorney, Municipal Judge and other heads of depart- ments under ordinance No.1399, Section 4. This gross discount shall not apply to other than the monthly charges for the services above rendered and specifically excludes al I connect fees~ deposits for services and any other extraordinary charge. Section 5, The Finance Director shall prepare and keep current a list /--- // ? ., '// ;/ /" " , comprising the names and addresses 6f the employees entitled to this gross discount and he shall cause to be credited to that account the said discounts, The Finance Director shall further make the necessary arrangements to notify and provide a copy of said list to the City Utilities bi 11ing department. He sha 11 further make this list avai lable to the Council and shall refer any question as to the eligibility of any employee to the Council for its decision. The foregoing ordinance was duly passed by the Common Council at a special meeting of the Counci 1 on June 29, 1970, and approved by the Mayor, the vote being as follows: Ayes_L Nays 0 Approved: ". Mayor / /~;' . ( . O. J /. /.-,?'...- '-'" 7 ., ~ F. . " ./ /' <_..'t:';:-'-,{<~L.' ./ \ To all of which I hereby certify: ,/7 ?,~~~/ Recorder -- .' RESOLUTION NO. 86- . WHEREAS, Ordinance No. 1655, adopted in June of 1970 granted a utility discount to,employees and officers of the City of Ashland; and WHEREAS . a question has arisen concerning the interpretation of said ordinance relative to employees or officers who also conduct commercial enterprises open to the general public in conjunction with their principal place of residence; and \{HEREAS, it was the original intent of the Council to allow a discount only for residential service and not for commercial purposes. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council as follows: SECTION 1. Ordinance No. 1655, Section 1 shall be interpreted to include only"residential" service billed to the principal place of residence. In the event that a commercial enterprise open to the general public is located on the same premises, it must be individually metered and billed in order for the principal residence to qualify for said discount. The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the ' day of , 1986. Nan E. Franklin City Recorder SIGNED and APPROVED this day of ' , ,1986. L. Gordon Medaris Mayor ~emnrandum May 14, 1986 m~ Brian L. Almquist, City Administrator ~~ Robert D. Nelson, Director of Finance ~~~ REQUEST FOR TRANSFERS OF APPROPRIATIONS WITHIN FUNDS Several transfers of appropriations within funds are needed: 1. The volume of building permit work has increased to the point where the inspector needs to work about 50 hours per week for,the next several weeks. The overtime will be more than offset by increased permit revenues. 2. In connection with defending the City's occult arts ordinance, the City was required to pay the plaintiff's attorney's fees and court costs. 3. Primarily for the purpose of continuing the money- saving practice of contracting out certain services, the Hospital has requested an additional transfer from Personnel Services to Materials & Services. 4. Ashland Parks & Recreation requested a transfer of appropriations to cover salary adjustments. Attached is a copy of their letter. Attached is a proposed Resolution for Council consideration. Respectfully submitted ~ Robert D. Nelson Director of Finance cc: Hon. Mayor & Council Nan Franklin, City Recorder Tom Mack, Hospital CEO Ken Mickelsen, Director of Parks & Recreation . ,," .. RESOLUTION NO. A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN FUNDS WHEREAS, due to circumstances recorded in the May 14 memo from the Director of Finance, the Mayor and City Council of the City of Ashland hereby determine that it is necessary to transfer appropriations as follows: 1. From General Fund Operating Contingency to General Fund Personnel Services - $1,500 (Community Development Salaries - $1,150, and Employee Benefits - $350). 2. From Central Services Operatin~ Contingency to Central Services Materials & Services (Operating Division Professional Services) - $469. From Hospital Personnel Services to Hospital Materials & Services - $80,000. From Parks & Recreation Operating Contingency - $294, and From Parks Materials & Services (Parks Division) - $5,706, to Parks & Recreation Personnel Services - $6,000 (Parks Division Salaries - $5,000, and Employee Benefits - $1,000). , NOW, THEREFORE, BE IT RESOLVED, that appropriations are hereby transferred as indicated above. 3. 4. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the Ashland City Council on the day of . , 1986. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1986, L. Gordon Medaris, Mayor ; . ,~ ASHLAND PARKS AND RECREATION COMMISSION .J . PARK COMMISSIONERS: PATRICIA ADAMS JEAN M. CRAWFORD DENNIS JOHNSON GARY NELSON L,B. (BERNIE) SEARS TO FROM SUBJECT: DATE CITY HALL . ASHLAND, OREGON 97520 . 482-9215 or 482-9216 KENNETH J. MICKELSEN Director M'E M O'R A NO U M Bob Nelson, Finance Director Ken Mi cke 1 sen, Di rector }(rrJ Transfer of appropriations - fiscal year 1985-86 May 7, 1986 The figures listed below illustrate the transfer of appropriations which has been approved by the Ashland Parks and Recreation Commission. Please place this request for transfer of funds on the City Council Agenda for its approval, Parks DiviSion Total transfer of$294.0a from Operating Contingency Fund to Personnel Services; and, $5,706.00 from Materials and Services to Personnel Servi ces. 1985-86 adjusted figures for Personnel Serv1ces - Parks Division: Director $ 28,280 Secreta ry 8,039 Park Superintendent 25,181 Park Maint. Worker III 41,967 Park Maint. Worker II 58,817 Park Maint. Worker I 70,666 Parttime/Overtime/Seasonal '10; 776 $ 243,726 Employee Benefits 91,000 I , TOTAL Personnel Services $ 334,726 Home 01 Famous Llthia Park - .e. '. ... .. MEMORANDUM - Transfer of funds PAGE 2 . " 1985-86 adjusted figures for Materials & Servi ces - Darks Division: ACCT # Current Ad'; usted 309 - Onerations ~ 26,430 $ 25,430 " 344 - Maintenance 11,875 10,875 449 - Uti 1 Hi es 39,065 35,359 All other accounts remain the same T0TAL Materials & Services: 124,227 $ 118,521 ,.-- ... : ., ~MORRISON.KNUDSEN ENGINEERS, INC. ~ A UORRJSON KNUDSEN COMPANY . HEADQUARTERS OFFICE 180 HOWARD STREET SAN FRANCISCO. CALIFORNIA U.S.A. 94105 . TELEX: (WUI) 677058, (ITT) 470040, (ReA) 278382. (WUD) 34376 PHONE: (415) 442-7300 WARREN M, EMERSON VICE PRESIDENT WATER & PQ\rVER DIVISION 30 Aprl1 1986 Mr. Allen A. Alslng Dlrector of Publlc Works Clty Hall, 20 E. Maln Street Ashland, OR 91520 Subject: Proposals for the Hosler Dam Modlficatlons Dear. Hr. Alslng: Morrlson-Knudsen Englneers, Inc. (HKE) ls pleased to submlt lts proposals for the design of modifications at the Hosler dam slulce outlet, and deslgn of the Hosler dam servlce outlet, as requested by the Clty of Ashland, Oregon. Our project manager responsible for thls work will be Mr. Adam Borenstadt. He will be asslsted by Mr. Harry Jackson, who wl11 be responslble for flnite element analyses and Mr. Al Stelner, who wl11 deslgn steellntakes, trashracks, etc. Thelr resumes are attached hereto. The scope of englneering activities and estlmated cost breakdown ls also attached, as well as MKE experience listings. . We estimate the cost of our services for the study and deslgn of the modlflcatlon to the slulce outlet at $29,100 and the estlmated cost of construction at $160,000. The estimated cost of the design of the new intake to an exlstlng service. outlet ls $22,000, and lts estlmated cost of construction ls $211,500. . The costs of englneerlng quoted above cover preparation of the complete sets of drawings, specifications and bid documents, which will enable initiating of the bidding process for the reconstruction of both outlets. We do not believe there wl11 be a slgnlficant savlngs durlng the englneering phase if thls were to be bid as one package, however there could be a savings during construction. We propose to make this evaluation as part of our study. ~-:;/~" c ... ,~'" -(' /r- f '--~.J j--":: (.:... ' ._~ ""/ i.~ C. "1 .... ~:.... -::::. _ q ."\ oJ ') Cc ('lc,Tr,f. Clf~~.: 1f- :;,'/100 / Iwo co 6 ___..l__~--. .:t: 18'1100 , ;;:: " Ie. I: <? PC"-::'-' ()-' c-:o n ~ -f,"t. c-/to:J\ .;n , () () (> ?~.'; c- C> () "'",::;1 500 ....; ~~;' 1'1::>:1_600 !"..2fI~2~~J1~tI}SEN ENGINEERS, INC. .. Mr. Allen A. A1s1ng 30 Apri 1 198& Page 2 MKE looks forward to assisting the City of Ashland, Oregon on these projects. Please do not hesitate to contact me regarding any aspect of our proposals. Very truly yours, ~ (/ ~ W.M.~ Vice president Attachments: Attachment 1 - Proposal for Modifications to Concrete Dam Outlet Attachment 2 - Proposal for Design of Dam Outlet Structure Attachment 3 - Resumes and Experience \ .. CALL TO ORDER MINUTES AIRPORT DAY- AIRPORT SECURITY FREIGHT HANDLERS ASHLAND HILLS INN CHAMBER OF COMMERCE ADJOURNMENT MINUTES ASHLAND AIRPORT,COMMISSION May 7, 1986 The meeting was called to order at 12:10 P.M. by Chair Bill Knowles. Others of the Commission in attendance were Rod Stevens, Ron Bartley, Jerry Lausmann, and Bill Porter. Minutes of the April 2, 1986, meeting were approved as written. Elmont George and Ron Bartley discussed the activities planned for Airport Day. The Committee has been meeting every Thursday and sub-committees have been formed to address the various items of interest. Staff presented a report from the Public Safety Depart- ment qoncerning security at the airport, which made a number of recommendations. Staff reported that the City Council had accepte~ the Commission's recommendation that a freight-handlers fee be established. The ordinance has passed first reading. Mr. Jean Cauvin from Ashland Hills was in attendance and discussed the part that the airport plays in Ashland's economic well-being. He strongly supports the pedes- trian path between the airport and the Inn. Staff noted that it has begun preliminary engineering and will try to put together a cooperative project. Staff noted that the Chamber of Commerce has developed a large postcard designed to attract air-oriented visitors. The Chamber intends to target fliers from California and Washington. The meeting adjourned at 12:56 P.M. , iL!i, c ({ -Allen A. Alsing, Staff I " / ~, r :"---.' ~', ~ " Advisor '-:. ";',' 'j CALL TO ORDER MINUTES TRAFFIC SIGNALS N. MAIN SPEED CHECK REQUEST FOR CHANGE IN PARKING CONTROL OREGON TRAF- FIC SAFETY COMMISSION REQUEST TRAFFIC ENGINEERING MOUNTAIN AVENUE TRAFFIC CONTROL MINUTES ASHLAND TRAFFIC SAFETY COMMISSION April 23, 1986 The meeting was called to order at 4:01 P.M. by Chairman Phil Arnold. Other members in attendance were Phil Gates, Bill Marschall, Bob Goldberg and Gary Cretan. The,minutes of the March 5, 1986 meeting were approved as written. Staff noted that the Highway Division had studied the ' Boulevard/Tolman and Boulevard/Walker intersections in regard to Ashland's request for traffic signals. The report shows that neither intersection meets the traffic warrants. It was also noted that Mayor Medaris has requested to present the City's position to the State Traffic Commission at its May meeting. Staff noted that the Highway Division had checked the speed of vehicles on North Main St. in the vicinity of Maple and Grant Streets. State Highway recommended that no change be made in the posted speed. Lois Wenker of Ashland Sanitary and Mike Uhtoff of the North- west Nature Shop requested that six parking spaces in front of their businesses be restricted to 30 minutes. This block of Oak Street is presently posted for unlim~ted parking and the spaces are usually filled by all-day parkers, leaving no parking for the businesses in question. The Commission voted to recommend to the Council that the first six spaces north of C Street on the east side of Oak St. be designated for 3D-minute. parking. The Oregon Traffic Safety Commissio~ has requested that local Commissions identify important issues and problems. The Ashland Commission put this item over to the next meeting in order to provide more discussion. The City has received an offer f.rom Oregon State University and the Traffic Institute to provide engineering assistance for traffic safety. problems. Fire Chief King suggested that a request be made for engineering design and specifications for emergency vehicle control of traffic signals (such as Optacom). Staff will apply for aid. A resident of N. Mountain Ave. who resides at the north end of the pavement, suggested that some sort of traffic control be initiated in the vicinity of her residence. She noted that vehicles seemed to be speeding, that there was a dust problem and the traffic was heavy. Staff will look at adding a speed advisory sign to the curve warning sign. Paving procedures were discussed. Police Chief Barnard noted that the area is presently being patrolled. '1' .~, 'A ~ T9LMAN CR. ROAD SPEED ZONE Traffic Safety Comm. Page Two April 23, 1986 A letter from the State Speed Control Board noted that Jackson County had requested a 40 m.p.h. speed zone on Tolman Road between Highway 66 and East Main St. The Traffic Commi- ssion noted that it did not object to the proposal. The meeting adjourned at 4:55 P.M. -, 1 II " i 1/' f' F . ( / . "j' - --';~ ,,( '-Allen A. Alsing, Staff /)/, -" /, Advisor' / / / (?'" !F. . .~,. , Cln' OF ASHLAND PARKS AND RECREATION COMMISSION REGULAR MEETING ApiUt 22, 1986 The ChcUAmal1 e.a1..ted ,the mewl1g :to o/tdeJ1. tU 7:00PM tU 340 S. PA.ol1eeJ1. S:tJteet. ATTENDANCE: , P/t<06 el1:L: Ab~en):: SeaJL6, C/tawfto/td, JOtIMOI1, Ne-UOll, AdClJl1.6, W.e.I1.e-Uel1, Re-i.d. NOl1e I. ADDITIONS OR DELETIONS TO THCAGEmrA------ D.i/tec.toJ[ ~1.ie.l1e.('M.f1 added -DVO .u:VM :1:0 .the agel1da. Tlte. ft.i.M,t l(Ia~ a memo/tal1dwn :to :the Conlln.{).,~A.OI1e;u., e.011e.eJLI1,{,119 a :tJtaM;\e/t 06 app/tOpiUalioM t.u.u:h,i.11 fttll1d6, and :the ~ ee.ond WM a .te.-tte/t ;)!tom WA.11/1 J eall /teqlleJ.>;ti..!g peJun,i.~~.i.on :La e.ol1duc.t :the MaJtlle-tp.f.ae.e aglLi.11 thA.6 ~llmmC/t. II. APPROVAL OF MHJllTES Comm,i.Mi.ol1eJ1. Adam~ made. a mo,t.A.ol1 to app/tove :the, mA.llflteJ.> of, :the ReglLf.aJt Mewl1g 06 MMe.h 20, 1986. Comm.{).,~A.ol1eJ1 Ne-Uol1 ~ee.o'lded. The. vo:te WM: 4 lfM - 0 110 - 1 ab~:tel1Li.ol1 (C/tawno/tdl III. GILLS AND FINAIiCES. ._~+~~- A. Ap!)/tov('v( a;) D.0.<.bllfl.l>emel1.t.6 Comm.u.,z\.i.ol1eJ1. Johl1~on made a motiol1 :to app/tove, the, )J/te.V.i.OU.6 IHoJrth' ~ dL6buM emel1l:.6 M f,oUow~: Parjab.teJ.> e.hecfl~ #8858 - 8921 A.11 the amoun.t of, $41,695.61 al1d Palf/toU c.I!ee.l1.~ #5172 - 5102 A.11 the. amoUlrr 06 $14,163.78. COIllIlli..6~,i.Ol1e/t Adam6 ~e,e.ol1de.d. The vote, [va6: 5 lfM - 0 110 " G. ApIJJWVa.!'.. 06 t.1a/tc.ll 31, 1986 F.i.Mltc.i.C:)'. S:ttUVHe.n): D.iAec.to/t Mi.cfze-U ell p/teJ.> eJrte.d :the, .ttu/td qUilJ[;c('}[ ;),i.l1alle.i a.i'. ~ttUemel1_t nOlt :the de.pM-tme.Jrt :to ,the Comm.0.<.~A.0'le/t6~,,(Ci- e.lLt.A.l1g :tlltU the depaJLtmeJrt wa~ A.11 exe.e..U.eJrt rJ.iHaI1c.i.a.i'. 6hape beg.i.I1I1,{J!g :tIle tMt qua!ll:e/t On the. M~e.a.i'. lfeaJt. lie a.U0 pOA.nted Olot the. e.hal1ge A.11 nOJuntU to ,the. COlllm,i.MA.OI1 due, :to the e.hal1ge ,{11 the I1wnbe/t 06 f,und.6 wlue.h :the COmmA.M,i.ol1 .0.<. now adm,i.I1.{).,tvU.l1g. COIl1IllA.MA.Ol1e/t Ne.f.MI1 made a mo.tiol1 .to ae.e.ep.t .the MaJtc.l! 31, ;986 Fi.nal1c.i..aJ.' StlLteJl1en-t M p/te6el1:ted. Comm.0.<.~iol1('}[ Jol!fl~on ~ee.ol1ded. The vo:te WM: 5 lfeJ.>' - 0 110 :r~. . . <C> ~ - l1FGUU,)i MffTING ApJcU'. ZZ, 1986 PAGE 2 " " HILLS AND FINANCfS C.OtLtilllle.n --'------------- ,-"- C. TltalI.6ile.~. 06 appltoplt.ilLti.OH6 w-i'/:!I..{.I1 iluI'ld6 V,iJte.c.:tO/f. M.i.c.fze.l.he.n tJJr.r/6e.n.te.d a mcma:uuldllm .to .t::te. CommL6-6A.OH .i.ndi.c.a:t:i.H(I J.:lte. Hc.c.d ,to ,tJlaJl~ilc.lt a .t:o.t".e 06 $6,000 ,IIWI:1 ,Ule. Opcir.a.t.{HiJ Con:t.i.ngc.Jlc.lj Fand anil 61wm MCvte/Li.a.l6 and .se.'~IIi.C.C.; ,to PC/L;OnI1C,C SeJl\!,i.C.M w.U:!,.{.1l ;the. PGlll.'~ IIOTIOIJ f,i\l.i,~,i all 0 f, ,tile. PCJr.!c~ ami :1c.c.lr.c.lLU.OJ1 Flllln. Commi.M,i,ofJ.('.,~ "k~MJI1 .60 mowc'.' CO!m.i.66.(01le.1!. Jolm601l .;c.c.ollde.d. Tlte.. \!o,te r!3ab: "YC.6 - 0 110 Ill. A(JDWJC[ PA!lTICIPATH':1' ON TI,E AGci.J1JA ;iJ(lJ1e_ V. AI/DIf:!JCC: PARTICIPATIOIJ ,'.JOT O.'! TIlE AGE'.IDA None VI. OLU CUSIIJESS A. Aglte,c.mCJI.f; 011. YMCA Ci..t" Paltlc; BJci~c.oc, Sc.llOo.t-PaJl/l ,;,i..tc..: flc.l'.man SC.!100C-PCVtl, ,;-i,te V,(lte.c.toll 1i.{,c.IIC..I'.M.11 Jre).'oJcte,d ,to .tlte. Commi..,\;'l.OIt 011 the, ~:tlLtU.6 0 () .the. ;thltee agltecmcllt,; pend.i.ng C.fmc.c..ul.i119 tile. VAlCA C,i,t'j ?GlLl, al1d .the ..:WO c.ommlll[.Lty ~C.!100.e l'aJllc6: tie ~epoJctc.d ;f:ha,t .i.n ltell.icrv-i.llg .tlte agli.eemeJ1,t w.Lth .the YMCA, :the, CLfU COl/JI.C.,(j', Iw,n made ~omc. c.hangc..; amI ,dlat now ,tllO.6e c.hal1ge~ welte. bcJ,ng ltell,i.ewed brj .the YMCA bOlL~d; .the 3~.uc.oe Sc.l100.c.-PaI1.11 M.xe, aglteemen.t had been appltoved by .the6c.1lOo.l'. bOMd al1d fl'Cv.\ 110W It.c.ad1j f,ofL ;f:he CommiM,i.ol1'~ ~-i.gntLtUJLe; tile lIc.i'maJl Sc.llOO.e.-PctJrl1 ~.Ue ll'cv.\ af.~o Ite\!.iewcr! "c' .O:e. C;Jlf CorHlc.Lt and .the.u "'auld Ilot agltee to ~U':Ji)Oltttlw ma.{,Il,(:c.llallc.e. ob.l'.iglLt,i.ofl6 .i.n c.of1ncc.t.i.on with ,the <1[pe.cmel,;t .if, .tIle ReC.-1U!fltLon SVLlal Le.I.1U 6fwlLf.d ~a.Le., /:heJtc.fJoJte, tJu!.y 1'Janted (I. c.fau6e in /tfre_ a0ltecmcllt .to .titlL'L c,n6ec..t. The ::c"l'1nan Sc.lLOO.c. .1.g,~e.eme.l1X: would now go bad to -U1e~c.i100'~ arlt!J'{I1.ut~aU.of1 f,oJr ;thel;' to 11 e.v.iew. In cL{,6Clt.66A..OI'I, .the_ COPlm.L!J 6.i.o;t -<-Hdic.a-ted .that ;they {()e,,'i.e d-L6f1.iJI:Jointe.d {J)..Lth .tile CO[(/lc..i.l'.',~ de.c..i~iof1 Olle/l the i{e(malt ma.t.l/.tenanc.e. ,;uppoJct dlle t~ the f,ac.t .thtLt .the. pJr.O j e,c_i: had ~(lc,h l'.:,i.dc CO;:1J11W1,i.ty .6UPPoJrt alld ,thltt .the pOM.ible. OIlAO.(l1g mlLifl.tCf1MC.e. C.06,t tl'a; ve.lt:; Li..t,Lle. c.ompal1e.d .to the. bene6.Lt ;(;ha.t the c.ommuf1iZIf U'olt.l'.d ,oa,i,:. A!OTIO,'J Comm-iM.i.onelt .'Je.('Mm l11o.dc. c, mo,t.ion :to Italle .the ChaAnman ~.{,911 ,the Cwcoe. Sc.llOol- PaI1!.' aQlteeJ11e,f1'l:. Comm.i..66,iof1CJI Jo!m60f1 6 e.conded. . ,fi c l'ote, l'JM: 5 yc/.> - 0 no VI I. IiG'! BlISI ;-JESS Mono,v A. ,he. MMflc,tp.l'.ac.e. [~'{Ill, JeaH, manageJr. of, ,'Lite 1,IMke:tplac.e .in both 1984 al1d 1986 1985, lC'lto.te a .f.c.Uelt .to .the Comm.{,M-i.on .teque.~.t.{l1g u~e 06 GW!l1ajlllLto Way nOll, a Ma,~fzc.tp.('L..c.e .in 1986 Mom JUlle. 14th .th1tOagh Se.p:Le.mbeJl. 27.th. {(.clt .f.c.tte.1t .i.ncU.ctLted .tlw,,f;he ItC,qllM;(; .the. ~ame. ctJrnangemen.a cv.\ .in 1985. A6;tCfl bJcic.f, fueuM-i.ofl, Comm.tM.iol1e1l Johl11>ol1 madc a mo.tion ;(;0 appltove. cUte Uh e. 06 Guaf1agua.to Waif 60lL a Sa..tuJ1.dalf HaJtfze:tpfuc.e unde!l. .tlte ~mne agltee.men.t a6 ,tile pl1c.v.iou.; ifc.aJ/. f,~om June 14, 1986 ,tlvtough Se.pt. 27, 1986. Comm-i.6~.t011 ell CIti1w601td ,; ec.onded. Tile. vo;(;e. WM: 5 rje/.J - 0 no i ,,~ ( ~ ~'REGULAR MEETING Apw 22, 1986 PAGE 3 . VII 1. CORRrSPONDENCE, COMMWIICATIONS, DIRECTOR'S REPORT D~ecto~ ^~eke~en ~epo~ed that he had been ~nvited to attend a meeting 06 tenanto along Guanajuato Way ~egMd{,ng the gMbage ,~.tottagrJ c.oUemon pMbtem -<.n that a'z.ea. He Mid that the tenanto had md with M~. AtmquMt the p~ev-<.oU6 week. Ken ~ndi.ea.ted .that he 6ett that many 06 the bU6~ne,6f.>e,6 a..f.ong Guanajuato Way had made Mne -<.mp~ovemenv., to that Mea bu:t that, un60~unate1.y, when do-<.ng f.>0 had not made adr,quate pMv-U.~on 6M gMbage f.>to~age/eoUe.mon. It 10M not .tIwe 06 aU f.>to~e oWne~ bu:t it had beeome an ~n~eM~ng p~obtem 6~om abou:t the Mt..Suppty f.>to~e down tOWMd6 No~lt Mai.n. An ~dea wl1-<.eh Mme 06 the tenanto had eome up with 10M pOM-<.bty U6~ng pMk ./'and .to toeate a t~Mh eompactM to dean up Mrne 06 .the gMbage wh~ch 10M geneJtated ~n that Mea. M~. M~eke~en f.>ai.d that he had ~nclieated to tilM g~oupthey would need to eome to the PMk Comm-U.f.>~on with a p~OpOf.>a..f. -<'6 they 6ett that tilM 10M the be,6t Monty Mtution to the pMbtem. He f.>ai.d that at tilM po-<.n.t -<.n .ti.me he d~d not know that theJte 10M a eoneeMU6 among the tenanto M to how they wan.ted to app~oaeh the p~obLem. Guanajuato Way - ga~bage In a ~efated ~~f.>ue, M~. M~eket6en me~oned that eontnactohf., do~ng the eonotnumon along Guanajuato Way had beeome p~etty Lax about f.>toJUng theA.~ matwa.l'~ on pMk phOpe~y and even, pOM-<.bLy, bLoe/Ung the 6~e ./'ane.. He ~nclieated .that p~ev~ouf.> eon.:tJr.actohf., ha.d eOl'Ctacted .the depaJdmen.t ~eque,6J.:,i.ng that they be abLe to .tel)lpo~aJU..Ly f.>:to~e rnatwa.1'..6 on pMk p~opVLty and that that had been gttan.ted. He MW no ~ea),on :that :tlte,6e eon.tnactohf., f.>hould no:t a.l'..60 be abLe ,to do M ./ but f.>ai.d :that he nett .that :the depa~men.t f.>ltOuld eon.tact .:them to -<.nclic.a;te .:tllat it wan.ted :the Mea poueed ftegul,aJ11y a.nd .:to Mf.>Wte that the 6~e Lane 10M kep.:t deM. Cha.Vunan S eiVLl> ~ndi.eate,d .:that he would f.> peak :to M~. A.f1nqtUf.>:t :to ga.i.n h-U. ..i.mp~e,6f.>~on 06 :the f.>ituaUon. He f.>ai.d he a.l'..60 6ett that Mrne f.>.:tandMd6 needed .:to be Md. 6M the eon.:tJr.actohf., M that the mateJL.i.a.1'..6 weJte no.:t jllA:t bung :tlutOwn on :the wa..f.kway and Le6:t .:theJte. I/e alho Mid :that he clid not 6avo~ pl7.ov-<.di.ng pMk p~opeJcty :to a..U.e.v-<.ate :the. gMbage. p~obLem 06 pJUvate. bU6-<.ne,6f.>e,6. Ge.neJtaL eoneenouf.> amon!J .:the o:theJt Cornrn-U.f.>-<.onehf., 10M .:to a..f.M qUe,6uon M .:to whe.theJt :that 10M :the on.ty M.tution to the p~obLem. IX. ITEMS FROM COMMISSIONERS None The next Regu1.a.Jz. Meeting 10M f.>d 6M May 22, 1986 at 7: OOPM. X. NEXT MONTI/'S'AGENDA With no 6u~heJt bU6.i.ne,6f.>, the Cha.Vunan adj oWtned the meeting. XI. ADJOURNMENT Re,6 pect6uil.y f.>ubrn.uted, ~&J~ Ann Beneclict DepaJdmen.t Se~d1VLY 4 , tt ASHLAND COMMUNITY HOSPITAL , MINUTES OF THE BOARD OF DIRECTORS' MEETING Apri I 18, 1986 The Board of Directors of Ashland Community Hospital met at 12:30 p.m. on Friday, Apri I 18, 1986, in the Conference Room of the Hospital. Those present were: Walt Hoffbuhr, presiding; Doyle Greene, Linda Jackson, Miehael Jewett, Frank Bi I lovits, Diek Reeve, and Frances Wi ley, Board members; Mike McGraw,' chief finaneial officer; Thomas Mack, ehief executive offieer; and Sharlene Stephens, exeeutive secretary. Others present were: Ruth Keener, Auxi liary president, and Carolyn Johnson, publ ie information and project eoordinator. Those absent were: Jerry Cooper and Dr. Jean Keevi I, Board members; Dr. Bruce Johnson, Medieal Staff representative; and Pat Aekl in, City Counei I liaison. CALL TO ORDER: Walt Hoffbuhr eal led the meeting to order at 12:30 p.m. APPROVAL OF BOARD MINUTES: Linda Jaeksonmoved and Frank Bi I lovits seeonded a motion approving the March 21, 1986, Board meeting minutes as typed and mai led. All approved. COMMITTEE REPORTS AND MINUTES: Board Education/Orientation Committee Dick Reeve reported on the Committee's Apri I 8, 1986, meeting. At this meeting the Committee reviewed the current edueational proeess and the Items needing to be addressed. Reeve stated that the first review for board members wi I I be seheduled for the end of 1986. In reviewing the Edueation/Orientation meeting held on Mareh 21, 1986, it was decided not to put this type of meeting back to baek with a board meeting because of the work involved in preparing for both meetings, the time element, ete. Tom Mack reported that there was about $12,000 bu~eted for board edueatlon in Fiscal Year 1986-87. After discussing the issue of board edueation, Dick Reeve asked that two changes be made in the Education/Orientation minutes of Apri I 8, 1986. The first change being on Page 2, the first paragraph: Changing the word "requirement" to "reeommendation," so the sentence would read: "it was decided to make it a reeommendation .that the president of the board (or the incoming president), the ehief of staff (or the ineoming ehief of staff), and the CEO attend one Estes Park Institute meeting once every two years." The seeond change to be on Page 2, the first sentenee under the heading "Committee Goals." The change would make this sentence read: "The committee agreed that their goal would be to have the evalua- tion forms for the board and the CEO developed and eompleted by the end of 1986~ l '( 'ir~ .. . 4' The words "and completed" would be added to this sentenee. that the Board Edueation/Orientation Committee minutes from Apri I 8, 1986, be approved with the two changes made in the Franees Wi ley seconded this motion. AI I approved. Mike Jewett moved Mareh 21, 1986, and latter set of minutes. Marketing and Finance Committee In the absenee of Jerry Cooper, Carolyn Johnson reported that this committee was working on developing a plan for marketing our new.Sports Medicine serviee. She also reported that at their last meeting they diseussed plans for National Hospital Week (May 11-17). The theme this year is "Hospitals Make Healthy Neighbors." A package of events is being developed for this week. The eommittee also discussed the idea of running a weekly ad featuring physieians. In other business, the'Marketing and Finance Committee reviewed a recent survey that had been eonducted on the hospital's image. The survey showed a marked increase in the number of residents who know that there is a hospital here (97%) and where it is loeated (87%). Most respondents had formed their opinion of the hospital from personal experienee (55%) or word of mouth (24%). Of the group surveyed, 55% had used ACH and 46% had used It in 1985; 44% rated the serviees good or very good. Johnson stated that the Committee wi I I now develop an Image campaign with a kick-off date scheduled for the next fiscal year. Johnson reported that the Committee had also dlseussed the idea of a new resident "weleome program." This is a program where someone is hired to make visits to new residents informing them on general information about serviees In the community as wel I as information about available medical services and hospital servlees. Contaets would be made to new residents other than those seen through Welcome Wagon. (We do uti I ize Welcome Wagon.) Johnson explained that since many new residents in this area come f'rom Cal ifornia with an orientation toward large .hospitals and speeial ists, and in I ight of the fact that a study done last year showed that 60% of the residents of Ashland, Talent, and Phoenix were going to Medford for their medieal eare, it seems I ike a val id program for our hospital to implement. The Committee wi I I conduet further study Into this area. It was also reported that a senior-oriented health fair would be held at the Medford Armory on June 14 and 15. This Health Fair is being sponsored by the Rogue Val ley Manor. Our hospital wi I I partieipate by having a 8' x 10' booth. Mike McGraw then presented the finaneial report for March. This report was reviewed in detai I. The Hospital showed a loss of $34,725 for the month of Mareh. Our profit to date was reported at $148,421. McGraw then discussed the monies spent on saiaries and wages and eapital improvements. ~e stated that to avoid cash shortfal Is in the future, it was his recommendatio~ that 10.8% aggregate rate increase be put into effect. MeGraw reported that the last rate increase was Deeember 1, 1984. He added that the proposed rate increase would inerease our room rate to $224 per day, sti I I under that of RVMC and .Providence's. After discussing this issue and the issue of indigent care needs, Dick Reeve moved and Mike Jewett seconded a motion approving an aggregate inerease of 10.8%. AI I approved. Returning to the finaneial report, McGraw pointed out that the Hospital was below budget in al I areas of expense by $521,170 for the year to date. The Balanee Sheets were then reviewed. In reviewing the operating statistics, it was reported that total operations were up by 58.8% over last year at this time and the total number of outpatients was up by 37.8%. -2- " ,(-) " . Linda Jaekson then moved and Diek Reeve seeonded a motion to aceept the Marketing and Finance Committee minutes from Apri I 11, 1986, and approve the aetions of this committee as reflected in these minutes. AI I approved. Strategic Planning Committee Walt Hoffbuhr reported that Carolyn Johnson was doing some fol low-up work regarding the eoneept of a residential weight loss program. Hoffbuhr stated that the main topic diseussed at the Strategic Planning Committee's last meeting was that of spaee needs in the hospital. Hoffbuhr reviewed the areas of coneern and the possible options that eould be taken. He stated that the eommittee had diseussed the possibi I ity of deeertifying some patient beds. Tom Maek stated that sometime In the next eouple of months he would have Polly Arnold, Director of Patient Care Serviees and head of the Spaee Committee, come to a board meeting to give the same presentation she gave to the Strategie Planning Committee. Mike Jewett then moved and Frances Wi ley Planning Committee minutes from Apri I 4, eommittee as reflected in these minutes. seeonded a motion to aeeept the Strategie 1986, and approve the actions of this All approved. MEDICAL REPORT: STAFF In the absenee of Dr. Bruee Johnson, Tom Maek gave the report. Maek stated that both the Credentials Committee and the Medicai Staff had approved Frank A. Moore, M.D., for provisional-assoeiate staff privi leges in Gynecology-Surgery. Wi I lard Brown, M.D., wi I I be his monitor. Linda Jaekson moved and Diek Reeve seeonded a motion that the Board appr'ove the privi leges for Dr. Moore as reported by Tom Maek'. A II approved. Maek then reported that the Medical Staff had made and approved some changes in . their bylaws. Copies of these bylaws were distributed. Mack explained in detail the major ehanges made. These. ineluded: I) The Qual ity Assuranee Committee membership. In the past these members were appointed by the ehief of staff. Now the eommittee is eomposed of the ehiefs of serviee. Also a provision was put in that there wi I I also be a member at large other than. the chief elect. 2) New categories of medieal staff. The categories wi I I now include.active, assoeiate, eourtesy, honorary, and al I ied health eare staff. (The only al I ied health eare staff we have now are CRNAs.) 3) P~isional eategory. A provisional category has been added so that any new members added to the staff wi I I be monitored for one year. 4) Chief of Medicine. The Chief of Medicine wi I I also be the Director of ICU/CCU. Mike Jewett moved and Doyle Greene seconded a motion granting board approval for the Medical Staff Bylaws as ehanged. All approved. It was decided to hold an educational meeting devoted to reviewi~g the Medical Staff's Bylaws in detai I. Dr. Allen Johnson, Chief of Staff, wi rl be asked to attend this meeting. / AUXILIARY'S REPORT: QUARTERLY Ruth Keener reported that May was the year end for the Auxi liary. She stated that the Auxi I iary would be donating enough money to the hospital for purchase of seven Lifel ine units and a eardiae simulator for the Education department. Keener added that they would also be giving $500 to go toward the purchase of equipment for our new Sports I~edi'cine program. In other business, Keener stated that the Auxi I iary's brown bag socials had been very suecessful. She also reported that the Auxi I iary had made $951 on their reeent fashion show. APPROVAL OF EXPENDITURES: Linda Jaekson moved and Mike Jewett seeonded a motion approving payment of the Apri I bills. All approved. -3- , . '. . I CEO'S REPORT: (Frank Si I lovits and Ruth Keener had to leave the meeting at this time. Also Mike Jewett's schedule caused him to leave during this report.) Using overhead projections, Tom Mack had. Mike McGraw give a presentation regarding the status of our Laboratory. McGraw began by explaining where the Hospital gets its ineome (58% - government, 30% - insuranees, and 12% - personal paysl. He then reviewed the current problems in the Lab; these problems being: A) There wi I I eontinue to be a deerease in inpatient admits to the Hospital. B) The majority of inpatient days of eare wi I I be government subsidized. C) Revenue obtained from the government wi I I decrease 10% per year in the form of eontractual allowanees due to length of stay inereases and reimbursement deereases. D) Loss pass through to insuranee companies wi I I be disal lowed due to HMO proposals and priee competition by other hospitals in the area. E) We are not meeting the needs of the general publ ie, physieians, HMOs, etc. McGraw explained the process used in studying the marketing of tests at a lower fee schedule to doctors and veterinarians. He then stated that we eould ehoose to do nothing with the Lab in the way of staff reduetions or automation and lose $36,307 per year. We eould also deeide to go strietly with the lease-purehase of an automated analyzer and not make any staff ehanges (such as letting a technieian or technologist go and hiring a phlebotomist) and have a loss of $25,525. Th~ third option would be to replace a lab technician or technologist with a phlebotomist and go with the automation; this would give a projected loss of only $3,093. MeGraw stated that we must market our outpatient serviees at the price people are wi I I ing to pay. He added that physieians, Medieare, HMOs, and others are demanding lower fees. After discussing this Issue, Doyle Greene moved and Franees Wi ley 'seeonded a motion that by July I we begin with the lease-purehase of an automated analyzer at $300 per month and make the neeessary reorganization ehanges in the Laboratory. Ai I approved. (It was understood by al I that the above-reported loses were figured on lower fee charges.) Tom Maek reminded board members of the luncheon seheduled with the JCAH surveyors on Monday, Apri I 28, 1986, at noon, and the Summation Conference scheduled the same day at approximately 5 p.m. Attendance is very important. CHANGES IN UTILIZATION REV I E\'I PLAN: Sharlene Stephens reported that several changes had been made and approved in the Uti I ization Review Plan. These changes included: 1) On Page One, under Description, adding the Interqual ISD-A Review System and the Medieal Management Analysisa as data sources used to monitor the uti I ization of hospital resources on an on-going basis. (These systems have to do with the appropriateness of admissions and the patient's continued stay in the hospital.) 2) On Page Two, A.I: changing the wording from "CPHA" to "Interqual ISD-A Review System." !This ehange was made because we now use Interqual as our resouree inst~ad of CPHA. Additionally, the Oregon Medical Professional Review Organization (OMPRO) uses Interqual.) 3) Page 2, A.2. changed to add non-Medieare patients to review system, and 4) Changing the terminology where appropriate from "letter of denial" to "letter of termination of benefits." (This ehange was made to be consistent with OMPRO.I Linda Jackson then moved and Doyle Greene seconded a motion approving the changes made in the Uti I ization Plan. AI I approved. CHECK SIGNING AUTHORIZATION RESOLUTION: Franees Wi ley moved and Doyle Greene seconded a motion approving a resolution granting permission for deposits in either the payrol I or accounts payable aceounts to be withdrawn upon the cheek or other written order of any two (2) of -4- o . ,.:' ';' the fol lowing offieers: Thomas M. Mack, ehief executive offieer; Miehael S. McGraw, chief finaneial officer; or Sharlene P. Stephens, exeeutive seeretary. AI I approved. It was reported that in the past the treasurer of the board had also been given sueh approval; however, during the years, this person has not been needed to sign checks, espec i a II y s.i nee the Hosp i ta I purchased signature plates. Therefore, we currently have to have our bank eards al I reprinted and resigned every time we have a ehange in treasurers. This new resolution should simpl ify matters. (Copy of resolution attaehed.l BYLAW CHANGES: The first reading of some changes to be made in the Board's Bylaws were read. They were as fol lows: I. Under Artiele 12, Medical Staff-- Presently reads: "Staff Bylaws and Rules and Regulations developed by the Medical Staff shal I be reviewed and approved by the Board and Staff every two years." Change to: "Staff Byiaws and Rules and Regulations developed by the Medieal Staff shal I be reviewed and approved by the Medieal Staff every two years. These Bylaws and Rules and Regulations are subject to, and effective upon, approval by the Board of Direetors; approval by the Board is not unreasonably withheld." 2. Add to Artiele 14, Auxi I iary-- "The Bylaws of the Auxi I iary are approved by the Hospital Board of Direetors." 3. Add to Artieie 15, Voluntary Groups-- "The Hospital Board of Directors shall approve the bylaws that del ineate the purpose and function of any auxi liary organizations." 4. Add to Artiele I I, Committees, Joint Advisory Committee-- "This eommittee wi II also review the Qual ity Assurance reports for eaeh quarter." These changes were approved for the first reading. DATE FOR JOINT ADVISORY COMMITTEE MEETING: " It was decided to schedule the next Joint Advisory Committee meeting for 7:30 a.m. on Wednesday, Apr i I 30, 1986. ADJ OURr,Jj',1ENT: There being no further business, Walt Hoffbuhr adjourned the meeting at I :52 p.m. Approved: Respectfully submitted, .---.../-.; ,. -'_..>;1 1~./r:.'I) ............~,., ( )~V. <J-A J Linda Jackson, $ecretary Walt Hoffbuhr, Board President -5- t c; ,. ., ~ ASHLAND COMMUNITY HOSPITAL RESOLUTION ADOPTED APRIL 18, 1986 (REPLACES ALL PREVIOUS RESOLUTIONS REGARDING THE AUTHORIZED SIGNATURES ON THE ASHLAND COMMUNITY HOSPITAL'S PAYROLL ACCOUNT AND ACCOUNTS PAYABLE ACCOUNT. ) WHEREAS, The Ashland Community Hospital has separate banking aeeounts for its payrol I and aecounts payable; and WHEREAS, The cheeks drawn.on either of these accounts require the signature of two (2) authorized officers; therefore be it RESOLVED, That the members of the Ashland Community Hospital Board grant permission for such deposits to be withdrawn upon the cheek or other written order of any two (2) of the fol lowing offieers: Thomas M. Maek, Chief Execu- tive Offieer; Miehael S. MeGraw, Chief Finaneial Offieer; or Sharlene P. Stephens, Executive Seeretary; and be it RESOLVED FURTHER, That the signature cards kept on fi Ie at the banks earrying the Ashland Community Hospital's aceounts be kept eurrent with the names and signatures of those officers designated by the Board of Directors to sign, on behalf of the Ashland Community Hospital, orders for payment or withdrawals of money against the hospital's account. ....." ( " ..' '1' --::.., ,\ - ..(\ ,'.I ,l 0.({,' '. ~:_ L.)U.Jc.:-/C./ Secretary of the Board \~ Board '-."'" 280 Maple St'ee' I P.O. Box 98 I A,hlar.d I OR 97520 I 15031482.2441 ". ,(< - . To the Honorable Mayor and City Council b .City of Ashland, OR 97520 The following is a condensed report of the Public Works Department activities for the month of April 1986. . ENGINEERING DIVISION: Issued six street excavation permits and two driveway/sidewalk permits. Field checked three minor land partitions. Performed the following work on the 1986 Street Improvement Project: a) Prepared plan and profile of Otis Street improvement. b) Completed plotting of cross-sections. c) Prepared plan and profile of Sheridan Street and Walnut Street., d) Prepared plan and profile of Elizabeth Street. Checked and calibrated VASI lights at the airport. Issued one road oiling permit. Performed the following work on the Mill Pond P.U.D.: a) Prepared subdivision agreements. b) Assigned addresses to lots. c) Reviewed and computed bonding requirements. d) Reviewed and approved improvement plan. Performed the following work on the Miscellaneous Concrete Project: a) Staked and computed grades for curbs and storm drain at Water St. b) Staked and computed grades for curb on 4th St. c) Held contract preconstruction conference. d) Inspected work performed by contractor. Researched right of way on Hitt Road. Acquired deeds and researched descriptions on property near Lincoln School. Performed the following work on A Street: a) Ran centerline and topo survey between 6th and 7th Streets. b) Field tied all utilities and physical features at intersections. Ran p-line traverse on Ridge Road. Computed and staked right of way centerline on Ridge Road. Inspected work on the Ashland Creek settling basin. Maintained traffic counters at several street locations. Inspected alley paving off Third Street. Prepared data sheet, maps and info. concerning paving of an alley off Nursery Street. Estimated cost of construction of access gates on Hosler Dam. Reviewed plans for construction of Quailhaven P.U.D. Prepared subdivision agreements on Quailhaven sub. Researched right of way on Scenic Drive. " STREET DIVISION: Swept 514 miles of streets and collected 147 yards of debris. Responded to 41 utility location requests. Patched potholes and sunken services. Hauled granite to and graded several streets and alleys. Continued spring traffic painting program (white). Also painted 20 feet of curb yellow on both sides of Frances Lane above Siskiyou Blvd. Painted three feet yellow on both sides of driveway at 1157 Iowa. Painted no parking at City Hall by Building Division. ". .! Public Works Monthly Report Page Two April 1986 . STREET DIVISION: (Continued) . Began Water Street parking lots project: a) Installed 98 feet of 10" P.V.C. storm drain. b) Saw cut 559 feet of pavement. c) Dug 785 feet of ditch for the Electric Dept., backfilled and compacted the ditch with help from the Electric Dept. d) Excavated and prepared for contractor: 1. Sidewalk: 1550 square feet. 2. Curb: 800 feet. 3. Aprons: 660 square feet. e) Removed 150 yards of asphalt and two loads of concrete and hauled to storage yard. f) Removed 70 yards of fill and hauled to Clark Street. g) Removed 230 yards of spoil and hauled to Beagles dump site. h) Hauled 140 yards of granite and 70 yards of 3/4 minus rock to jOb site. Flushed and/or rodded several storm drain systems. Cleaned debris from catch basins. Cleaned ditches on several streets. Installed storm drain clean-out at 961 Mary Jane. Repaired or replaced several street signs and/or posts. Installed 25 m.p.h. sign at City limits on Ashland Mine Rd. for east- bound traffic. Installed two sign posts at Mountain and Iowa for future "Bear Crossing" signs at the Ashland High School. Installed two 25 m.p.h. signs on Iowa between Walker and Wightman. Installed three "no parking anytime" signs on the east side of Walker between R.R. tracks and East Main Street. Cleaned up sweeper dump site and hauled off 70 yards of debris. Welded chains to posts and replaced one lock at the granite pit due to vandalism. . Pruned trees and cut brush for sweeper clearance. Removed dead tree from Airport entrance. Planted live tree in its place. Levelled off Clark St. fill area. Stenciled and branded 24 new barricades. Removed three abandoned sign posts. Ground down sidewalks downtown. Removed 1,000 square feet of concrete at Fire Station #1 and subgraded for contractor. Subgraded 18 square-foot section in front of library. Saw cut 235 feet of asphalt and concrete on 4th and 'A' Street. Hauled 60 yards of 3/4 minus rock from Hardesty's Dead Indian Rd. pit. Excavated intersection of Grover' and Sheridan Sts. for Engineering Div. Did partial excavation at the airport for proposed walkway for the Engineering Div. FLEET MAINTENANCE DIVISION: Two mechanics completed work City equipment and vehicles. are as follows: on 47 repair orders for various types of The Divisions and Departments involved ': '" Public Works Monthly Report , Page Three April 1986 . FLEET MAINTENANCE DIV. (Continued) Street: 13 Electric: 7 P.W. #1: 1 Shop: 1 Police: 12 Cemetery: 1. Water: 9 Fire: 2- Engineering: 1 The emergency generators at City Hall and the civic Center were fueled and manually tested weekly. WATER QUALITY DIVISION: Repaired four water leaks in service lines and four main line leaks. Repaired one water line damaged by contractor and one damaged by the Street Division. Repaired one Lithia line leak and one fire hydrant. Repaired one main line irrigation leak and two service leaks. Repaired Gazebo fountains. Installed seven 3/4" water services and seven 4" sewer services for pre-paving purposes. Installed one new 1" irrigation service. Installed a new irrigation box above 225 Nutley Street. Installed one 2" water service and one 6" sewer service. Installed three 3/4" water services and replaced five 3/4" water meters. Connected 20" water main to 10" at Ashland and Terrace Streets. Connected 24" water main to 12" on Terrace Street. Installed sprinklers and planted shrubs at Terrace pumping station. Installed cold mix around trash remover on Terrace St. Planted shrubs at Hillview pumping station'. Installed bark around valves, lids, etc. at Terrace St. pumping station. There were 39 requests for utility locations. Installed a 3/4" tap on 24" supply line from Reeder forSteeck Electric. There were 68.72 million gallons of water treated at the Water Treat- ment Plant; and 51.38 million gallons of sewage treated at the Wastewater Treatment Plant. /" ' '/./ ., (1/" .L,/f Allen A. Alsing, Dir. (;;/~"~"~ of Public'Works / .' /".. JlemOldadum April 16, 1986 m 0: Honorable Mayor & City Council ~ ~ro~:~ Al Williams, Director of Electric Utilities ~uhject: Electric Department Activities for March 1986 The following is a condensed report of the activities of the Electric Department for the month of March 1986. The department installed four new underground services and one over- head service. There were five temporary services installed and one removed. One overhead service was replaced. Park Estates #1 was completed and SOSC Art Museum was connected. We responded to 23 requests for location of underground power lines and repaired 20 street lights. Ten transformers were installed for a total of 440 KVA and six were removed for a total of 140 KVA adding 300 KVA to our system. We installed 2,005' of conduit and 5,510' of wire this month. The department replaced 35 meters and installed ten new meters. There were 173 delinquent account notices worked, and'77 delinquent accounts were disconnected. There were 210 connects and 171 disconnects for a total of 381 orders. Employees attended monthly safety meetings. r BUILDING ACTIVITY REP(h~_ Ir'l!C'- . * DA'N: April 1986 .. PROJECT if OF VALUATION PERMITS RESIDENTIAL New SFR .9 $ 669,005 Additions to SFR ,5 56,500 Remodels to SFR 14 151,924 Mechanical 4 - Plumbing .' 5 17,000 Woodstove .. 2 - Demolition/Move house 3 - Satellite Dish 2 2,660 Mobile Home .2 . - Deck/Ramp/Steps 4 4,500 COMMERCIAL New 2 125,000 * Remodel .. .2 2,600 ... ..____ ___.n.. .. .. .. " .. u __, .. .. , Plumbing 2 2,000 TOTAL THIS MONTH 56 1,031,189 rrOTAL THIS MONTH LAST YEAR 54 598,600 f"OTAL THIS YEAR 19 85 - 1986 470 6,772,115 f"OTAL LAST YEAR 19 84 - 1985 382 4,304,816 TOTAL FEES THIS MONTH 17,651. 26 THIS YEAR TOTAL INSPECTIONS THIS MONTH 225 THIS YEAR ---_._--- NOTE: "This year" refers to the total THIS MONTH 75.. 912.. 63 LAST YEAR 7 liliR ?Ii THIS MONTH 1635 LAST YEAR 701i so far for the current fiscal year. * Already added 1,000,000 in January 1986 r .. APRIL 19co ~ .. l; ... NEW CONSTRUCTION SINGLE FAMILY RESIDENTIAL CONTRACTOR VALUATION 860 East Pebble Beach Jerry Toney 59,162 347 Orange Hal Munson 55,156 585 Weller Lane Ed Houghton 89,914 1003 Beswick Greenewood Homes 48,000 869 Clay Greenewood Homes 39,272 750 Oak Way Circle " ,". Wally Olson 77 ,661 748 . Lisa Lane Oregon Classic Homes 106,000 1475 Windsor Oregon Western Living 116,000 941 Beswick Dean Daviscourt 77,840 COMMERCIAL CONTRACTOR VALUATION 330 Hersey Mike Broomfield 125,000 1 BUILDING ACTIVITY REPLh,_ Ir"IC~ April 1986 PROJECT if OF PERMITS VALUATION RESIDENTIAL New SFR .9 Additions to SFR 5 $ 669,005 56,500 151,924 Remodels to SFR 14 Mechanical 4 Plumbing 5 17 ,000 Woodstove 2 Demolition/Move house 3 Satellite Dish .2 2,660 Mobile Home 2 Deck/Ramp/Steps 4 4,500 COMMERCIAL New 2 125,000 * 2 2,600 .. . --. .-- 2 2,000 56 1,031,189 54 598,600 470 6,772,115 382 4,304,816 Remodel Plumbing OTAL THIS MONTH OTAL THIS MONTH LAST YEAR OTAL THIS YEAR 1985 - 19 86 OTAL LAST YEAR 19 84 - 19 85 TOTAL FEES THIS MONTH THIS MONTH 17,651.26 THIS YEAR 75.912.63 LAST YEAR 7 fifiR )fi TOTAL INSPECTIONS THIS MONTH 'fHIS_);1QNTIJ 225 THIS YEAR 1635 LAST YEAR :JOfi NOTE: "This year" refers to the total so far for the current fiscal year. * Already added 1,000,000 in January 1986