HomeMy WebLinkAbout1986-0506 Regular Meeting
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AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
May 6, 1986
I. PLEDGE OF'ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular meeting of April 21, 1986
IV. PUBLIC HEARINGS:
1. Appeal from a decision of the Planning Commission, denying a conditional use
permit for travellers accommodations at 130 Hargadine Street in an R-2 District
(Phillip & Sharon Thormahlen, Applicants).,
2. Appeal from a decision of the Planning Commission, denying a conditional use
permit for the expansion of a non-conforming use, and a variance from the
required parking for t he Lamplighter Apartments at 433-435 Holly Street in
an R-2 District., (Phillip & Sharon Thormahlen, APplicants).
3. Adoption of transportation utility fee as authorized by Sec. 4.26.030 of the
Ashland Municipal Code.
V. COMMUNICATIONS, PETITIONS & REMONSTRANCES:
1. Recommendation from Ashland Chamber of Commerce, Visitors & Convention Bureau
regarding tour bus policy.
2. Memo from Director of Public Works Alsing and letter from Mark Cooper, request-
ing permission to cut newly paved portion of Granite Street to serve two lots.
VI. UNFINISHED BUSINESS:
1. Memorandum of Understanding with U. S. Forest Service for closure of certain
roads in the watershed during fire season.
2. Request by Councilor Reid to set schedule for review of Capital Improvement Plan.
VII. NEW & MISCELLANEOUS BUSINESS:
1. Application from Ashland Senior Program for funding under Older Americans Act,
from R.V.C.O.G.
2. Letter from Councilor Arnold concerning liaison assignments.
3. Recommendation from Traffic S~ty Commission concerning first parking spaces
North of "c" Street on the }IIf'~ide of Oak Street.
PUBLIC FORUM: Business from th{ audience not included on the agenda.
VII 1.
IX.
ORDINANCES, RESOLUTIONS & CONTRACTS:
1. Second reading by title only of an ordinance with respect to the establishment
of credit.
2. Second reading by title only of an ordinance amending the garbage collection
franchise with respect to recycling.
3. First reading of an ordinanca adopting the 1985 Uniform Building Code,
1985 Unifo,rm Mechanical Code, and 1985 Plumbing Code.
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i IX. ORDINANCES, RESOLUTIONS & CONTRACTS cont.
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4. First reading of an ordinance authorizing a freight handlers fee at the
Ashland Municipal Airport.
5. First reading of an ordinance amending Chapter 2.36 of ,the Ashland Municipal
Code, with respect to initiative and referendum.
6. Resolution adopting transportation utility fees as authorized by Sec. 4.26.030
of the Ashland Municipal Code. ,
7. Resolution authorizing the issuance of improvement bonds in Street Improvement
District No. 56.
8. Resolution transferring appropriations within funds.
X. OTHER BUSINESS FROM COUNCIL MEMBERS
XI. ADJOURNMENT
1. Minutes of Boards, Commissions & Committees
2. Monthly Financial Commentary -- March 31,' 1986
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ROLL CALL
APPROVAL OF MINUTES
PUBLIC HEARING
Gentry Appeal from
P.C. Decision (Oak St
Developmen t)
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
April 15, 1986
Council Chairman Laws- led the Pledge of Allegiance in the absence
of the Mayor and called the meeting to order at 7:30 P.M. in the
Council Chambers on the above date. Present were Elerath, Reid,
Bennett, Acklin and Arnold. ~ffiyor Medaris was absent.
Bennett moved to approve minutes of the regular meeting of April 1,
1986; Reid seconded the motion which passed unanimously on voice
vote.
A letter appealing a decision of the Planning Commission denying .
a proposed subdivision on Oak Street from Harold T. Gentry was
read. The City Administrator asked that the original application,
analysis of development including bonus points, preliminary plat,
findings and orders of the Planning Commission and copies of
minutes and staff report of February 12, 1986 be made part of the
record. Planning Director Fregonese reviewed the proposed subdivis-
iOn and said it met every criteria in it's proposal and that the
Commission found no disagreement with the design of development and
the applicant was agreeable to the fourteen conditions imposed by
the Commission. Fregonese showed slides of the 1974 flood which
were presented as evidence of the Ashland Creek flooding but ,noted
no pictures are available as to what condition the high waters had on
POD being proposed. Fregonese then showed 'recent, slides '
of the area in question and noted that although there is a pond
on t~e property there doesn't seem to be a drainage problem and
the soil is sandy. Fregonese showed where in the 100 year flood
area the Ashland Creek water left its channel and this was one of
the principle reservations the Commission had and noted they had
requested Council to request a study by FEMA of the area. Fregon-
ese said that all of the lots are out of the flood plain and in
open space area. He said that after the first Public Hearing the
Commission adjourned and continued the public hearing for thirty
days :to permit staff 'and the Engineer time ,to study the matter.
Fregonese said that calls were made to FEMA' and it's attorneys and
the response from FEMA only obligates the applicant to keep build-
ings out of the 100 year flood plain or if buildings are constructed,
they be kept one foot above the flood plain. Fregonese said the
Planning Commission felt approval was not in conformance with the
purpose of the Comprehensive Plan in that area. Arnold said Council
can assume that the flood study is wrong because the 100 year flood
happened above the flood plain. Fregonese said that Council should
detel~ne if there is a reasonable certainty that there ' would be
significant damage to this property because of the secondary
channel discussed and said those aspects should be covered by the
Engineer for the project.
........ocontinued
4/15/86 P. 1
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PUBLIC HEARING cont.
Gentry Oak Meadows
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The public hearing was opened and those ,in favor of the Appeal were
asked to :speak first. Roger Kauble, Engineer for the applicant
showed the area on a map with location of Ashland Creek and Flood
Plain designation in the area for proposed development bounded by
Oak, Hersey and Helman Streets. Kauble reviewed the 1974 flood
circumstances saying that unseasonably warm weather melted the
snow pack resulting in large volumes of water rushing down Ash-
land Creek taking debris with in and in many instances creating
debris dams, slides and instant surges when water became freed
and noted that Ashland Creek left it's boundary to cut a secondary
channel spreading in a wide swath. Kauble said that from a tech-
nical and engineering point of view a flood could occur if a
secondary channel could develop and to offset that possibility
they decided to install a barrier of impervious gab ion baskets
and if there ever was a second channel then the barrier would send
the water back to it's primary location. Kauble said the work
done after the 1974 flood including increased culvert sizes etc.
would create less possibility of flooding and doesn't feel that
there is a high probability of this happening. Kauble showed the
building elevation with gab ion basket design with the proposed
house being l~ feet above the ground level. Arnold said that
since the'floods appear to be caused by debris buildup we might
expect them on a regular basis. Kauble noted that the 1964
100 year flood caused no damage to the property discussed and the
1974 flood likewise apparently caused no property damage. Kauble
noted that all ordinance requirements have been met by the applicant
Laws asked how high the barrier is above the ground and Kauble
said it is below the ground level and not visible.
Kathie Golden, 886 Oak Street, said she lives across the street
from the proposed PUD and has nothing against developments in
general but had checked with Soil Conservation for the type of soil
in the PUD area and learned that there is five feet of top soil
over 3 feet of clay and that the clay has a tendency to hold water.
Golden cited Comprehensive Plan guidelines relative to flood insur-
ance and said we can't,ignore guidelines. She said the soil is
rated severe due to floods for homes withont basements. Golden said
to develop in a flood plain area is not a right and the FEMA guide-
lines should be followed. Golden said it is a potentially danger-
ous area to develop and doesn't believe the benefits outweigh th~
possible problems. She said as a taxpayer she had lived in a
place subject to flood/a~~was faced with repair of sidewalks etc.
and as a governmental body she feels the risk too great. Golden
added that there are other areas in Ashland to build on and she
would go along with it. She said the development would be lucra-
tive to her but to approve it would be irresponsible. Acklin
noted that the Soil Conservation people do their work from aerial
photos and that the situation may be different on the site.
Steve Haskell, 622 Helman, strongly urged that Councilmembers
endorse decision of the Planning Commission noting that they had
full benefit of slides and studies to come to their conclusion.
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PUBLIC HEARING cont.
Gentry/Oak Meadows
Haskell said he is fairly new to Ashland and had asked long-time
citizens of Ashland if they felt flood insurance is necessary in
that area and they all agreed it is important. Haskell said he
moved here for the environment and would hate to see that ruined
by culverted creeks. He said the barrier probably would do the
job for the new development but would send the water right back to
his sideo
Neil Benson, Planning Commissioner, urged Council to uphold the
decision of the Planning Commission saying that the 1974 flood
illustrated the risks and that as a taxpayer he wouldn't want to
pay for damage. Benson said if one would look behind the houses,
on Helman they could see evidence of flooding. lIe said the risk
is very high because of the types of soil. On question by'
Arnold as to how their decision should be based, Benson said
that he was not here in the 1964 flood but had surveyed the area
in question in the 1974 flood and there was water there then.
Benson said that is probably the reason the land has never been
b~ilt on. Benson said the responsibility shouldn't be put on the
general public to clean up flood-caused problems and insurance
rates would go up for everyone.
Matt Farmer spoke in favor of the Planning Commission's decision
to deny saying that there is no question about flood risks and
doesn't f~el the citizens are being served by this development.
Farmer said if a development is allowed and high waters cause
sewer pipes to be broken etc., we would then be looking at the
possibility of channelizing the creek and that's not the reason
people live in Ashland. Farmer commended the Planning Commission
on it's work and asked that Council uphold their decision.
A resident at 530 Oak Street asked that Council uphold the Plan-
ning Commission's decision which was a result of intelligent and
responsible efforts.
At this point the public hearing was closed. Elerath said he had
gone to the hearing and that when Fregonese introduced the subject
he said the data is incomplete and the burden of proof is on the
City if the proposal is denied. Elerath said that Benson had
made his testimony before the public hearing and had made up his
mind in advance. Fregonese said that ,in retrospect he ,should
have said there would be more-of a burden of proof on the City
because of ordinances that support the project. Bennett said that
when people live near a creek or a river might e~~ect additional
'risks. Elerath noted that it is low-cost housing and sometimes
people have to take a chance under those circumstances. Reid asked
what the City's liability is and the City Attorney said that
historically a property owner can do with his land what he desires
and that Fregonese had touched on that issue when he said there
are no ordinances against the proposal. Salter added that we
would have 'to find extreme dangers before it can be denied and
he doesn't think we can deny it and if we do it may be challenged.
Council discussed the liability if culverts dam up and Salter said
the liability wouldn't increase but the costs qf monitoring would.
. .. ... continued
4/15/86 P:
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PUBLIC HEARING cont.
Gentry/Oak ~~adows
hSnLano Clcy counCll
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Arnold said he would uphold the Planning Commission decision
because of the, substantial evidence that there is flood danger
and it is a valid thing for Council to avoid building where there
is flood danger. Acklin said the likelihood of overflowing
channels or surface water on the property is high but that the
ordinances don't give Council reason to deny the appeal. Acklin
said that if we have a Comprehensive Plan that has a policy, we
should have ordinances to implement it. Fregonese said he has
the same problem and the ordinance refers to the FEMA maps which
are in error and when an applicant comes in to develop an area
we must consider it because we do permit building in other areas
with other hazards. Fregonese said it is necessary to compare
similar risks you allow in other areas and cited wooded hillsides
as an example. Reid said it is apparent that the developer has
met all requirements but expressed her concern that public utili-
ties, streets etc. might be damaged and the citizens of Ashland
would bear the expense. Reid said she would feel better if Gentry
was providing the utilities.
Elerath moved to uphold the appeal; Reid seconded the motion.
Arnold stressed the fact that the Comprehensive Plan goals should
be upheld but the ordinance is inconsistent with the C.P. and is
flawed. Reid asked if the barriers used caused damage to someone
else would the City then be at risk. Salter said that is an Eng-
ineering question but if the Engineer'is wrong, we could be sub-
ject to liability. On question of Reid as to the risks of the
gabien baskets causing problems across the way. Alsing said he
knows they divert water but would have no idea if it would cause
problems. Alsing said he did not.observe conditions in the area
during the '74 flood and said he knows there was debris in the
culverts at that time but that had the culverts been fully opened
they couldn't have handled the force and volume of the water
during thac flood. Alsing added that should flood damage occur
again as it did in the '74 flood, the City will have to repair
damage out of its own pocket because the Federal government would
not assist in this emergency again. On vote to uphold appeal,
Elerath and Bennett voted in favor; Reid, Laws, Arnold and Acklin
voted in opposition and motion carried. Acklin moved to deny
appeal and adopt findings of Planning Commission; Arnold seconded
the motion which passed with Reid, Acklin, Arnold and Laws voting
YES. Elerath and Bennett voted NO and the motion carried.
4/15/86 p. 4
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EXPO '86 INFORMATION
CENTER
HOUSE NUMBER PAINTING
lJISTORIC PRESERVATION
VACATION OF PORTION OF
7th STREET
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A letter from Windmill Inns (Ashland Hills Inn) was read requesting
permission to install outdoor information center for Expo 86 on
the hotel grounds and Scott Bradley was present to outline plans
to attract attention, divert traffic enroute to the Expo and to
make ,information available to promote Tourism. Bradley said
plans to have a 40 x 100 ft. teRt fiet up on the hotel grounds is
planned and a two and one-half/sfBry balloon to advertise the
Expo would be tethered at various times during the term of the
Expo. 'Bradley asked that the' sign (balloon with "Expo Ernie")
installatioIl and concept of the proposal be accepted. Council
discussed the sign ordinance provisions which would conflict and
Bradley urged that exceptions or provisions to permit be made and
noted that Senator Hannon, Executive Dir. of Chamber James as well
as the V & CB. Bradley noted that he had requested permission
for signs but the State Highway Division refused based on
expected requests from many cities. Terry Koerner strongly urged
Council to mak~ provisions for the request saying that she has
just returned from Califonlia where an aggressive tourism campaign
was carried out by passing out brochures etc., and not to extend
our- 'tourist oriented Ashland an opportunity to be exposed would
be a serious error. Koerner urged a short term seasonal permit
to be allowed so the promotion can proceed because of time con-
straints for the work to be done prior to the opening of Expo 86.
Laws said he would like to research to see if
an amendment can be placed on the ordinance. Bennett agreed and
moved to adopt concept and to facilitate needed provisions to
allow; Elerath seconded the motion which passed unanimously on
voice vote.
A letter requesting permission to'paint house numbers on' curbs ,
was read from Harold Grogg. Grogg was present to say that he is
seeking self-employment for health reasons and would be licensed.
Acklin moved to grant nonexclusive right to paint house numbers
on curbs and asked that Grogg work with Public Works on criteria;
Reid seconded the motion which passed unanimously on voice vote.
A letter from the State Historic Preservation Office was read
reporting that the E. C. Kane House at 386 "B" Street has been
nominated for the National Register of Historic Places. Reid
noted that staff had been asked to get information on historic
properties designated for the Register and Almquist noted the
matter is being placed on the next Historic Commission agenda.
Reid moved to endorse nomination; Bennett seconded the motion
which passed unanimously on voice vote.
The City Administrator read memos relative to petition for vaca-
tion of a portion of 7th Street and reviewed Council's options
as outlined in the memos. Donna Eden's niece was present to out-
line the need for additional space and reviewed the location of
th~ bedrooms and loss of privacy because of the right of way.
Reld moved ,to set a public hearing for June 3, 1986; Bennett
seconded and the motion passed unanimously on voice vote.
5/15/86 P.5
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MEADE ST. PAVEMENT cur
YMCA ,MAINTENANCE AND USE
AGREEMENT/PARKS S REC. &
CITY OF ASHLAND
HELMAN SCHOOL/PARKS COMM-
ISSION AGREEMENT
CITY /USFS AGREEMENT
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A request for a pavement cut fvom David Dahle was read and
a mcmo from Director of Public Works Alsing was reveiwed in
which he recommended a temporary split in the water service
at the adjacent lot owned by Dahle at his expense until ,the
end of the moratorium period Lt which time a permanent connect-
ion can be made. Alsing's memo added that the lot can be served
with sewer by connecting to the alley line by securing an ease-
ment through the neighboring property. Dahle asked Alsing about
the possible loss of water pressure because of the split and
Alsing said he didn't think it would be appreciable. Arnold
moved to deny request and offer alternative outlined in memo;
Acklin seconded the motion which passed unanimously on voice
vote.
An agreement bctween the Ashland Family YMCA, Ashland Parks
Commission and the City of Ashland was submitted for consideration
and authorization of the ~~yor's signature. Council discussed
various conditions and responsibilities of the parties outlined
in the agreement and the City Attorney made recommendations for
changes and deletions as well as Councilmemhers. Acklin moved
to amend the agreement to include the following: on page 3 the
following language be added to line 7 "based upon public interest",
added to the third from the last line, of page 3 should read
immediately after the word YMCA "or by TI1CA" .... for the use of
the Park etc. On page 4, item 6 there should be a period after
"Park" in the second sentence and the balance of the paragraph
deleted, and Item 12 on page 5 should he deleted and the ~~yor
be authorizcd to sign. Reid seconded the motion and asked that
a member of Council attend such negotiations in the future.
On roll call vote the motion passed unanimouslyo_
A memo from the City Administrator was read relative to the
Helman School Maintenance Agreement recommending that a clause
be included saying that the, agreement with the School District
can be cancelled in any year that voters fail to reauthorize the
the 3-year serial levy for the maintenance of non-dedicated park
lands. Reid moved to approve agreement; Elerath seconded the
motion. Laws moved to amend to add that the City has the right
to terminate the agreement if-levy is not passed; Acklin seconded
the motion. On the vote on amendment the motion passed unanimously
on roll call vote. The motion as amended was passed unanimously
on roll call vote.
A memo from the Director of Public Works was read and a Memorandum
of Understanding submitted between the City and the Forest Service
concerning closure of roads into the watershed under various
circumstances. Robert Howell representing the Siskiyou Wheelmen
asked if bicyclists and hikers will be kept from using the area
in question and the Director of Public Safety said there is a
possibility of total closure in extreme fire danger times but that
has not happened before.
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FOREST SERVICE AGREEMENT cont. Alsing noted that closures are determined by a test area used
by the Forest Service. Neil Benson of the U.S.F.S. noted that
in the past closures have been for motorized vehicles. Alsing
said that the agreement being considered is a cooperative one
between the City and the Forest Service for olarification and
use by employees, volunteers etc. Arnold agreed to postpone
the matter to allow input by the Siskiyou Wheelmen at the
next meeting and' Council agreed.
PUBLIC HEARING ON BUDGET
Acklin moved to set public hearing for the 86/87 Budget for
7:30 P.M. on May 27, 1986; Arnold seconded the motion which
passed unanimously on voice vote.
ADJOURNMENT
The meeting adjourned at 11:15 P.M.
Nan E. Franklin
City Recorder
Don Laws,
Acting Mayor
4/15/86 P.
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80 Hargadine street
Ashland, OR 97520
February 27, 1986
Mr. Brian Almquist
C/O Ashland City Hall
Ashland, OR 97520
Dear Mr. Almquist,
We request an opportunity to appeal a decision made
by the Ashland Planning Commission regarding our request
for a C.U.P. for a seasonal travelers' accommodation
permit at 130 Hargadine Street, Ashland, OR.
We feel that unfair objections were raised about our
proposal and that an uneven application of planning
criteria was used in issuing the denial of our request.
We are enclosing $50.00 as the fee to file an
appeal.
We would like to make our arguments in front of the
City Council on April 1, 1986.
Sincerely,
c.&--~_~LG-~
Sharon Thormahlen
ST:bc
Enclosure.
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80 Hargadine Street
Ashland, OR 97520
April 15, 1986
Mr. Brian Almquist
C/O Ashland City Hall
Ashland, OR 97520
Dear Mr. Almquist:
RE: Planning Action #86-028
On April 9,'1986, we received a denial from the Planning
Commission for application for a Conditional Use Permit for the
expansion of a non-conforming use, and a Zone Variance from the
required off-street parking for the Lamplighter Apartments
located at 433-435 Holly Street, Ashland, OR. We request an
appeal of that decision to the Ashland City Council at the
earliest possible date.
During the discussion at the Planning Commission meeting it
became obvious that our original application was flawed.
Through the ideas that were exchanged a spirit of compromise
evolved so that we amended our proposal to reflect more what the
Planning staff thought would be a proper request. Please accept
the attached findings for our new proposal as basis for our
appeal.
Sincerely, ,
~C:~-e E~~.
Sharon Thormahlen
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REASON FOR REQUEST: To be allowed to expand a preexisting
non-conforming use by adding 1 bedroom and bath to two existing
apartments already located at 433 and 435 Holly street, Ashland,
Oregon.
A. The Proposal is in conformance with the Comprehensive Plan.
Findings:
The Comprehensive Plan speaks
directly to a need for a variety
of rental units. with the addition
of these bedrooms and baths we
would be able to offer something
new to answer public needs. The
resultant 3 bedroom/2 bath unit
and 2 bedroom/2 bath unit will
offer options for families and
singles having to share apartments
for economic reasons.
The renovation of the storage
units to living space eliminates a
long-standing fire hazard.
Tenants stored empty boxes next to
gasoline-powered chain saws and
generally ignored our pleas for
safety. This condition will no
longer exist.
The combining of the vacant
storage rooms with the corre-
sponding adjacent apartment units
is an effective use of space at
its highest and best use.
The statistics and goals as
outlined in the Housing Element of
the Comprehensive plan are clearly
addressed in the affirmative with
the addition of these units to the
Ashland housing market.
B. The location, size, design and operating characteristics of
the proposed development are such that the development will
be reasonably compatible with and have minimal impact on the
livability and appropriate development of abutting properties
and the surrounding neighborhood.
Findings: The fact that the property is a
developed piece of land limits
substantially any change to its
various characteristics.
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The apartments buildings that the
subject units are located in have
existed for twenty years. They
have 15 units, this would remain
the same. what would change is
the distribution of 1 bedroom, 2
bedroom and 3 bedroom units. At
the time of their construction in
1966 the land which they were
built upon was zoned R-3 1:2. The
apartments were in conformance
with the original zoning. Now,
however, because of the downzoning
of the land, a non~conforming use
has been created. In order to
make ~ use of the buildings, a
Conditional Use Permit is neces-
sary.
The point to emphasize is that no
major structural changes have been
nece~sitated by these units. The
exterior measurements of the
buildings have not been altered in
any way, the buildings look
exactly the way they did twenty
years ago. The only alterations
have 'been on the interior of two
storage rooms. These storage
rooms were already fully plumbed,
heated, finished spaces that were
converted (primarily cosmetically)
to living spaces.
The impact on the neighborhood is
less than minimal. The apartment
buildings' visual impact on the
neighborhood remains unchanged.
The current population of the
building is around 30 people
(includes children). with the
proposed changes, that population
count shouldn't change by much more
than 2 people.
In our operation of these apart-
ments we are very sensitive to
their "barracks-type" construction
and have found that we must make
every effort not to allow
over-crowding. The addition of
2
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these two bedrooms would be
compatible with those concerns.
The only negative impact of the
addition of these 2 bedrooms in
existing units would be the extra
car trips that might be generated
by their occupants. This is a
difficult factor to measure
because of the transient nature of
all the tenants in the buildings.
The car count constantly fluctuates
as tenants without cars move in
and others with 2 cars move out,
or vice-versa, the situation is in
a constant state of flux. with
four entrance/exits, two on Holly
street and two on the alley, the
traffic is distributed to lessen
the impact on the adjoining
properties.
Off-street parking is another area
for concern. A recent survey of
most of the tenants disclosed that
no one has had to park on the
street since the subject units
were occupied in December. The
existing spaces accommodate tenant
needs, and usually that of their
visitors.
We can find no negative impact on
the surrounding properties in this
regard. (See separate findings'
for Off-Street parking Variance.)
C. In determining the above, consideration should be given to
the following: harmony in scale, bulk, coverage and density,
the availability and capacity of public facilities and
utilities, the generation of traffic, and the capacity of
surrounding streets, public safety and protection, archi-
tectural and aesthetic compatibility with the surrounding
area.
Findings: The proposal would not affect the
current visual status of the
surrounding area. As already
noted, the building has been
located at this site for twenty
years. No additions or expansions
to the existing structures were
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made. The city's conditions of
approval would only improve the
neighborhood. The requirements of
additional landscaping, signing in
favor of paving on the alley and
removal of the sign would only
enhance the property and create a
positive effect on the surrounding
area. We would hope to create a
more natural scene, more like the
tree-laden property up-slope from
the buildings. By removal of some
of the asphalt in the parking lot
abutting Holly street, and using
that space for landscaping, a less
stark streetscape could be achieved
which would complement the area.
In time, exterior redecoration of
the building would also make it
less noticeable and soften the
impact of the structures on the
neighborhood.
City services and public facilities
are already in place. The genera-
tion of traffic and parking needs
has already been addressed in
Section B. We feel that the City
Planning Staff has protected the
city and the neighbors' interest
with the imposition of conditions
of approval that would greatly
benefit all concerned. The
planning criteria has been used in
a "carrot and stick" approach .that
achieves the desired result. We
get our additional 2 bedrooms and
the city and neighbors get a
greatly improved property that can
only enhance property values in
the surrounding area. The alter-
native is for nothing to happen.
~~'\
, I.
, .-' \
"--- -\,,,-,,,JLQ,--
Sharon T~ormahlen ..--."/
----6~# ~- .--/7/ ~/'
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,
Philip Thormahlen
4
Findings to meet variance requirements for 433 and 435 Holly
street, Ashland: Off-Street parking Variance.
1. There are exceptional or extraordinary circumstances or
conditions applying to the land, building or use referred to
in the application, which circumstances or conditions do not
apply generally to land, buildings or uses in the same
district.
The Lamplighter Apartment building was built in
1970. At that time, the land was zoned R-3 1:2.
Since the construction of the building the area
which the Lamplighter is located was downzoned
to R-2 with entirely different off-street
parking requirements. Due to the existing
developed status of the property, it is
physically impossible to meet the parking
requirements as required by 1986 criteria.
Those requirements demand 25 spaces. Currently,
there are 24'spaces located at the site. Our
minimum need would be a variance for one addi-
tional parking space.
We would like to be able to add landscaping to
the front of the building. In order to do this
we would need to eliminate an existing space.
If we were allowed to do this, then we would
need a variance for the two spaces. This might
represent a trade-off of sorts, but the effect
of landscaping at the street would have a
dramatic impact on the neighborhood.
The fact that this is the only large apartment
apartment complex in a one-half mile radius
makes this situation unique.
2. The granting of the application is necessary for the preser-
vation and enjoyment of substantial property rights of the
petitioner.
When a government body changes zoning so 'as to
adversely affect existing developed land, some
flexibility in regard to zoning requirements
must be shown so that the negative impact of
downzoning is not an undue burden. In order for
the Lamplighter Apartments to be brought into
conformance, a parking variance must be granted,
so that continued enjoyment of the applicant's
property rights can be preserved.
.
3. The granting of the application will not, under the circum-
stances of the particular case, be outweighed by adverse
effects to the health or safety of persons residing or
working in the neighborhood of the property of the applicant,
and will not, under the circumstances of the particular
case, be materially detrimental to the public welfare or
improvements in said neighborhood.
The concerns as stated above will not be
adversely affected by the granting of this
proposal. The size of the apartment buildings
as developed will not be physically altered, the
occupancy level of the apartment building will
be increased by only 2 people, and the number of
cars located at the site will not increase by
more than 2 as well. The impact on the neighbor-
hood will be negligible. There will be no
noticeable change to the neighborhood and as a
result, no detrimental impact on other property
owners in the area.
4. That the circumstances or conditions have not been willfully
or purposefully self-imposed.
The fact that the property was developed under
one set of zoning requirements and now must
conform to a more stringent set of zoning
requirements was beyond the control of the
applicants.
The desire to expand 2 units by adding a bedroom and
bath of them was, of course, the doing of the
applicant and the resultant need for an additional
parking spot could not be avoided. Due to the
pre-developed state of the site and the slope, it is
impossible to meet the off-street requirements.
PA#86-028
CONDITIONAL USE PERMIT & SITE REVIEW
APPLICANT: SHARON & PHILIp-THORMAHLEN
PLANNING ACTION 86-028 is a request for a Conditional Use Permit
and Site Review for the expansion of a non-conforming use at 433-
435 Holly Street. Proposal involves expanding a IS-unit apartment
complex to a 17-unit by adding two studio units. A concurrent
variance is being requested for the required parking.
Comprehensive plan Designation: Multi-Family Residential~ Zoning:
R-2~ Assesssor's Map # 9CA~ Tax Lot #5100.
APPLICANT: Sharon & Philip Thormahlen
STAFF REPORT
Calfee presented the staff report. Kennedy asked if it was non-
conforming because of the down zoning. Fregonese said 17 units
would be non-conforming and that no zoning would allow that
density. Benson asked that staff clarify the meaning of "more
restrictive use." He also asked how does one increase lot coverage
and Fregonese said by reducing the paved area. At this point the
Public Hearing was open.
PUBLIC HEARING
SHARON THORMAHELN, 80 Hargadine, started out with the fact that the
original storage rooms were very dangerous and a fire hazard. She
also pointed out the need for low cost housing. She further stated
that no improvements were done to the exterior of the building but
only the interior was decorated. Benson asked what the legality of
a non-conforming use is. At this point the Public Hearing was
closed.
COMMISSIONERS DISCUSSION AND MOTION
Dunlop asked staff to explain why they can't make them into two
bedroom apartments by expanding. Fregonese responded that
additional parking was required but that was not what the applicant
was requesting. Sharon Thormahlen spoke up and asked if she could
amend her request while the hearing was taking place and Fregonese
stated that the Public Hearing needed to be reopen. Benson
reopened the Public Hearing and Sharon stated her case saying she
would like to expand the apartments adjoining the two studio
apartments as spare bedrooms with baths. The Public Hearing was
closed again and Calfee stated that one and a half additional
parking spaces were needed to do so. Kennedy asked what the
Commissioners flexibility was. Fregonese stated that the sign
conformance was law and was required. Shoberg stated that the
applicant had broken the law by building without a permit in the
first place and now were asking us to bend the rules and he didn't
feel it was a good idea. Greene agreed however, he did like the
idea of the alley being paved (as a tradeoff). Dunlop gave another
example of someone illegally building a garage and felt the
Commission had been forgiving before. Fregonese said that the
municipal court already penalized the applicant and it wasn't the
Commission's position to tar and feather. Shoberg agreed that the
applicant probably had no malicious intent but they did violate the
ordinance. Shoberg moved to deny Planning Action 86-028 and Greene
seconded. The vote was four'to two in favor of denial.
~emornndum
m~
CITY COUNCIL
~~
~~~
JOHN FREGONESE, DIRECTOR OF COMMUNITY DEVELOPMENT
PLANNING ACTION 86-028
On April 9, 1986, the Planning Commission denied the request for
the expansion of a non-conforming use at 433 and 435 Holly Street,
the site of the Lamplighter apartments. ,The applicants, Sharon and
Philip Thormahlen, were requesting to add two studio apartment
units to the existing 15 units on the site. The applicants were
also requesting a variance from the requird off-street parking for
such an expansion.
During the hearing the Planning Commission determined that the
proposed expansion did not meet the criteria required in Chapter
18.68.090Ia) of the Land Use Ordinance lfindings attached). The
Commission further found that this request was, in fact, a variance
request to allow an R-3 use in an R-2 Zone and, therefore, was in
conflict with Section 18.100.010 which states that "a variance may
not be used to allow a use that is not in conformity with the uses
specified by this Title for the District in which the land is
located". The Commission found that granting such request may be
illegal and in conflict with this section. The Commission also
found that there was a number of non-conforming uses on the
subject site including lot coverage, number of units, parking
stall size, number of spaces and backout requirements for such, as
well as the existing density at the site. . In terms of the parking
variance request, the Commission found that there were not
exceptional or extraordinary circumstances, that could be applied.
During the hearing it was fairly evident that the application would
be denied based upon the original request. However, at that time,
the applicants were leaning toward a modification of their request
to convert the studio units' into bedrooms and bathrooms for
adjacent units rather than convert them into separate studio
apartments. During the hearing it appeared that several of the
Planning Commissioners felt that this would be a more desirable
request, however, this was not a part of the request considered by
the Planning Commission. The conversion of the units to
bedroom/bath facilities would reduce the parking requirement from
the original request. Twenty five parking stalls would be required
with the revised request versus 27 required with the original
request. , There's a one space variance request as the applicant
claims there are 24 stalls presently on the site.
I feel that this request is more reasonable and, at the very least,
. .
a legal request for the expansion of a non-conforming use. I also
feel that the approval of this request could result in a tradeoff
between the applicants and the City. The tradeoff would include
the upgrading of the landscaping of the site, the paving of the
alley and bringing a non-conforming sign into conformance. The
conditions listed on the attached staff report should also be
considered in the final decision.
.
. "
.
BEFORE THE PLANNING COMMISSION
CITY OF ASHLAND, OREGON
IN THE MATTER OF PLANNING ACTION #86-028, A REQUEST)
FOR A CONDITIONAL USE PERMIT FOR THE EXPANSION OF A )
NON-CONFORMING USE AND ZONE VARIANCE FOR THE )
REQUIRED OFF-STREET PARKING FOR THE LAMPLIGHTER )
APARTMENTS LOCATED 433 & 435 HOLLY STREET )
APPLICANTS: SHARON & PHILIP THORMAHLEN )
FINDINGS,
CONCLUSIONS
AND ORDERS
RECITALS:
1) Tax Lot 5100 of 39 IE 9CA is located at 433 and 435 Holly
Street. Zoning for the parcel is R-2, Multi-Family Residential.
2) The applicant is requesting a Conditional Use Permit to allow
for the expansion of the existing non-conforming use, specifically
to allow for an additional two units to be added to the 15
pre-existing units located on site. A variance is also being
requested for a waiver of the necessary parking requirements for
such expansion.
3) Criteria for ap~roval of a Conditional Use Permit to expand a
non-conforming use lS addressed in two specific sections of the
Land Use Ordinance. First, Chapter 18.68.090 states that "a non-
conforming use or structure may not be enlarged, extended,
reconstructed, substituted, or structurally altered except as
follows: 1) when authorized in accordance with the same procedure
as provided in the Conditional Use Chapter, a non-conforming use
may be changed to one of the same or more restricted nature, 2)
when authorized in accordance with the same procedure as the
Conditional Use Chapter, an existing building, structure or land
may be enlarged, extended, reconstructed or structurally altered
except that a Conditional Use Permit need not be obtained to
enlarge or extend a single family home in the residential district
provided that the addition or extension meets all requirements of
this Title." Secondly, the Conditional Use Findings are found in
Chapter 18.104.040. Such Findings must address 1) that the
proposal is in conformance with the Comprehensive Plan, 2) that the
location, size, design and characteristics of the proposed
development are such that the development will be reasonably
compatible with and have minimum impact on the livability on the
appropriate development of abutting properties and the surrounding
neighborhood, 3) in determining the above, consideration shall be
given to the following: a) harmony, scale, bulk, coverage, and
density, b) the availability and capacity of public facilities and
utilities, c) the generation of traffic and the capacities of
surrounding streets, d) Public Safety and protection, e) architec-
tural and aesthetic compatibility with the surrounding area.
. .
.
Additionally, the requisite criteria for a variance request include
that 1) that there are exceptional or extraordinary circumstances
or conditions applying to the land, building or use referred to in
the application which circumstances or conditions do not apply
generally to land, buildings or uses in the same district, 2) that
the granting of the application is necessary for the preservation
and enjoyment of the substantial property rights of the partitioner
and 3) that the granting of such application will not, under the
circumstances of that particular case, be outweighed by the adverse
effects to the health or safety of persons residing or working in
the neighborhood of the property of the applicant and will not,
under the circumstances of this particular case, be materially
detrimental to the public welfare or injurious to property or
improvements in said neighborhood, and 4) that the circumstances or
conditions have not been willfully or purposely self-imposed.
4) The Planning Commission, following proper public notice, held a
Public Hearing on April 9, 1986, at which time testimony was
received and exhibits were presented. The Planning Commission
denied the applicant's request for a Conditional Use Permit for the
expansion of a non-conforming use and denied a zone variance for
the required off-street parking.
Now, therefore,
The Planning Commission of the city of Ashland finds, concludes and
recommends as follows:
SECTION 1 FINDINGS
1.1 The Planning Commission hereby incorporates by reference
the Staff Report noted as "Exhibit A", the Findings submitted by
the applicant noted as "Exhibit B", the Site Plan prepared by the
applicant noted as "Exhibit C", Minutes from the Public Hearing on
this proposal held April 9, 1986, noted as "Exhibit on, and slides
presented at the hearing noted as "Exhibit E". ~
SECTION 2 CONCLUSORY FINDINGS
2.1 The Planning Commission finds that it has received all
information necessary to make a decision based on the Staff Report,
Public Hearing Testimony, and Exhibits received and reviewed.
2.2 The Commission finds that the proposed expansion does
not meet the criteria established in Chapter 18.68.090Ia) which
states that na non-conforming use or structure may not be enlarged,
extended, reconstructed, substituted or structurally altered except
as follows: 1) when authorized in accordance with the same
procedure as provided in the Conditional Use Chapter, a non-
conforming use may be changed to one of the same or a more
restricted nature.n The Commission finds that the addition of two
. .
.
studio units does not meet this definition and is less restrictive
in nature. The Commission further finds that the Conditional Use
request is, in fact, a variance request to allow an R-3 intensity
use in an R-2 Zone, and therefore, is in conflict with section
18.100.010 Variances, which states that "this Chapter may not be
used to allow a use that is not in conformity with the uses
specified by this Title for the District in which the land is
located." The Commission finds that this request cannot be legally
approved according to the aforementioned Section of the City's Land
Use Ordinance. The Commission further finds that there is a high
degree of non-conforming uses on the subject site including lot
coverage, number of units, parking stall size, number of spaces and
backout requirements, as well as density at the site. The
Commission finds that given the degree of non-conformities at the
site, the proposal would compound these non-conformities and result
in a negative impact upon the adjacent neighborhood.
2.3 The Commission finds that the parking variance request
does not exhibit exceptional or extraordinary circumstances or
conditions applying to the land and finds that these conditions
have been self-imposed since the reasons for the variance are a
direct result of action by the applicant. Further, the Commission
sees no hardship relative to this variance request.
SECTION 3 DECISION
3.1
matter, the
Conditional
Commission,
Based on the record of the Public Hearing on this
Planning Commission concludes that the proposal for
Use and Variance request are unsubstantiated. The
therefore, denies Planning Action #86-028.
the
-
-'
,
RESOLUTION NO. 86-
A RESOLUTION ADOPTING A TRANSPORTATION UTILITY
FEE AS AUTHORIZED BY SECTION 4.26.030 OF THE
ASHLAND MUNICIPAL CODE.
/
4
WHEREAS, the City Council has heretofore created a Transportation
Utility for the purpose of providing funding for the maint-
enance of local streets under the jurisdiction of the City
of Ashland.
\VHEREAS, the City Council has determined that the amount necessary to
properly maintain local streets is in the approximate sum of
$90,000 for fiscal year 1986-87.
NOW THEREFORE BE IT RESOLVED by the Mayor and City Council of the City
of Ashland as follows:
SECTION 1. Pursuant to Section 4.26.030 of the Ashland Municipal Code,
the following Transportation Utility Fees are hereby adopted:
Single family residential $1. 00
and mobile homes per mo.
Multiple family ,uni ts .75 per mo.
Retail Stores .12 per mo. per 100 sq. ft.
lVholesale uses .07 per mo. per 100 sq. ft.
Office uses .09 per mo. per 100 sq. ft.
Medical/Dental .12 per mo. per 100 sq. ft.
Service uses .12 per mo. per 100 sq. ft.
Restaurants & bars .35 per mo. per 100 sq. ft.
Manufacturing uses .07 per mo. per 100 sq. ft.
Warehousing us~s .04 per mo. per 100 sq. ft.
Hotels and Motels .35 per mo. per guest room
Institutional and other uses
not classified above
.35 per mo. per required park-
ing space as specified in
Chapter 18.92
Uses within the Downtown Overlay District
same basis as elsewhere within the City.
account shall be $1.00 per month. .
SECTION 2. Pursuant to Section 4.26.110 of the Ashland Municipal Code,
the City Council hereby determines that churches, rest homes, and homes
for the aged shall be exempt from the fees established herein in that
the contribution to street use is insignificant.
SECTION 3. Three (3) copies of this Resolution shall be maintained in
the Office of the City Recorder, and shall be available for public
inspection during business hours.
shall be charged on the
The minimum fee for any
Note:
-1-
SECTION 4. The fees adopted pursuant to this resolution shall be
effect~ve with the first utility billing cycle subsequent to
June 1, 1986.
The foregoing resolution was READ and DULY ADOPTED at a regular meeting
of the City Council of the City of Ashland on the day of
, 1986.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of
, 1986.
L. Gordon Mrdaris
Mayor
-2-
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Ashland Chamber of Commerce
Visitors and Convention Bureau
Minutes
March 19, 1986
Present: Mavis Cloutier, Ken Silverman, Gloria Thorpe, Pat Acklin,
Stephanie Pollard, Dennis Slattery, Gayle Vincent, Roller
Yondorf, R~gina Stepahin, Lynda Thirlwall, Howard Wagner and
Charlotte Vaughn.
Minutes: Approved as mailed. (January 15th minutes and February 19th.)
Director's
Report: Sandra reported on her meeting with PSA and announced their
plans to do a "fam" trip next fall. This could include a
-'---------c~verage--ofKsnliihd for 'a-P :M, Magazine spot (L.A.)'
Sandra expressed her thanks to the committee for all the
support at the City Council meeting when the new budget was
presented,
Dr, Ralph Wingher met with Sandra and asked for support for
the proposed Natural History Museum to be located in Ashland.
Initially he will need contact names for fund-raising efforts.
Treasurer's
Report:
Old
Business:
-'" ...
The report on the Ed Camara Workshop was 'postponed until the
April meeting.
The revised budget was presented and showed $2,400 cut from
the total budget. The cuts were from promotional printing
and trade shows. $500 was added to display advertising. Dis-
cusfon:'followed, and the emphasis centered on the positive
comments made, by the City Council and the community, as to
the impact the Visitor and Convention Bureau is making on
Ashland tourism, It was moved and seconded' that the revised
budget be accepted as presented, The motion passed unanimously.
A policy recommendation to the City Council regarding trans-
ported guided tours in Ashland was, discussed. It was suggested
that the Chamber of Commerce identify the criteria,stating
some regulation is necessary. It was also brought up that this
type of tour would not infringe on the taxi franchise. Pat
Acklin will present it to the City Council.
Page 2
VOB Minutes
t .....~.- '._
New
Business: Sub-Committee Reports
R~giona1 Promotion: The committee met and discussed ideas
for regional promotion and what involvement the VCB should
have. It was decided that the VCB should be a resource for
information and a coordinator of various interest groups for
facilities etc, The 9th of April was decided on for a forum
to be held a 6:00 p.m, at the Oak Tree Restaurant. It will
provide the retailers and motel/hotel owners and bed and
breakfast owners' the opportunity to voice their concerns and
ideas regarding regional promotion, Cooperation will be:
stressed. (Reported by Lynda Thir1wa11)
12 Days of Christmas: The committee met and ie-assessed the
involvement of the VCB in this event, The main question under
discussion was whether to go beyond promotion and actually get
involved in the coordination, If the committee decides to do
a mailing to tour operators it needs to be completed and mailed
by June 1, The committee will meet again prior to the next
meeting to write a policy regarding VCB involvement, (Lynda)
Hospitality Workshop; Plans are progressing nicely for the
Hospitality Workshop to be held on May 20th reported Stephanie
Pollard,
Pilot's Meeting: The drawing will be finalized by the end of
the month for the post card, It is planned to send out 1,000
with a partial mailing to California, (Reported by Ken Si1vermar
Friendship',Run: The Expo committee will be meeting again on
Tuesday, April 8th at 2:00, The sponsorships will be reviewed
and decisions':iWi11 be made regarding more fund-raising. The
festivities of the morning will be discussed and also the re-
ception, (Reported by Mavis Cloutier)
Closing:
The meeting was adjourned at 1:00 p,m.
Submitted by,
f!Juv
Charlotte Vaughn
Administrative Assistant
ASHLAND CHAMBER OF COMMERCE
P.O. BOX606 ASHLAND, OREGON 97S20
PHONE: (503) 482,3486
August 21, 1984
The Board of Directors of the Ashland Chamber of Commerce moved
to support the Business Facilitating Committee report stating,
that the Bus Tour offered valuable assets to our visitor industry
and should be given an opportunity to operate on a conditional
basis in' the City of Ashland. The conditions are as follow:
The Tour Bus shall not stop at points of interest or in front
of houses.
There shall be no advertisements on the bus and the bus shall
be finished in tasteful colorls).
There shall be no noise from Bus speakers.
The Bus shall be equipped. with an American drive train.
The Ashland Chamber of Commerce Board is very concerned that
Ashland not become a place where new ideas, especially new business
ideas, are rejected without fair consideration.
~emorattdum
April 29, 1986
m~
Brian L. Almquist, City Administrator
~
1r ~ .
~Iro~: Allen A. Als~ng,
Director of Public Works
~~~
Request to Cut Pavement
Attached hereto is a request to cut the pavement on Granite Street to
install water and sewer services to two lots owned by Mark Cooper.
These are the same lots for which you received a similar request from
Jake Denlinger in 1984. These lots are not part of the Lithia Park
Village Subdivision, although they are adjacent to it.
The street was paved on 8-3-83 and will be under the pavement excava-
tion moratorium until 8-3-88. The owner of the property was aware that
the street would be paved, and was notified of the excavation mora-
torium, as were all of the abutting property owners.
Attachment/
. .
Mr. Mark K. Cooper
3909 Sherbrook Drive
Santa Rosa, California 95405
April 17, 1986
City of Ashland
City Hall
Ashland, Oregon 97520
ATTENTION: Mr. Brian L. Al.rrquist .
City Administrator
Dear I.lr. Al.rrquist:
Please place this request on May 6, 1986 council agenda.
In the spirit of rrost recent developnents and how I felt after your phone
call and also to be consistent with my invitation to the council to start a
new page, I have decidEid to limit mY, requests as follows:
Request for stubbing of public sewer and water lines in 600 block of
Granite Street to service the lots 1500 and 1600. These public services are "i1, , ,
needed to serve a new house tentatively planned to be constructed this
swnner on lot 1500, area map attached.
This request also includes cutting of pavement under imratorium if stubbing of
sewer and water lines is not possible by boring under the pavenent method.
.'~~\""1i~""
HAND DELIVERED
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~emorandum
March 31, 1986
. ,
.~
Brian L. Almquist, City Administrator
7
~ro~: d Allen A. Alsing, Director of Public Works
~ubjett:' Authorization for Mayor to Sign Memorandum of Understanding
Attached is a Memorandum of Understanding between the City and the
U.s. Forest Service concerning closure of roads into the watershed
under various circumstances.
Staff has worked with the Forest Service in drafting this document
and I recommend that the City enter into the agreement.
Would you please place this on the Council agenda?
Attachment (1)
i
,
-, ~
..'
"
,
MEMORANDUM OF UNDERSTANDlNlt
USDA FOREST SERVICE, REGION 6
ROGUE RIVER NATIONAL FOREST
ASHLAND RANGER DISTRICT
and the
CITY OF ASHLAND, OREGON
This MemDrandum of Understanding is made by and between the City Df Ashland, hereinafter
called the City, by and thrDugh its MaYDr, and the United States Department of Agrilculture,
rDreSt Service, acting by and through the FDrest SupervisDr, Rogue River National rorest,
hereinafter called rDrest Service, WITNESSETH THAT:
WHERE,A.s, as specified in the Water Resources Planning Act Of July 22, 1965, "In order to meet
the rapidly expanding demands for water thrDughout the Nation, it is hereby declared to be the
policy of CDngress tD encDurage cDnservatiDn...and utilizatiDn Df water and related land
reSDurces Df the United States on a...coordinated basis by the Federal Government, States,
lDcalities, and private enterprise with the cooperation of all affected Federal agencies, States.
local governments..."; and,
WHEREAS, the parties hereto did in 1929 enter into a Cooperative Agreement, entitled
"Cooperative Agreement For The Purpose Of Conserving and Protecting The Water Supply Of
The City Of Ashland, OrE;on of 1929"; and, .
WHEREAS, the parties hereto did in September of 1979 did agree upon except as qualified the
"Interim Watershed Planllj and,
WHERe: AS, the parties hereto are in consensus that both the above referenced Cooperative
Agreement and the Interim Watershed Plan, although still in effect, now require further
clarification and updating to address issues and circumstances which have changed since they
were entered into; and,
WHEREAS, The City:
I. Has the responsibility for providing its citizens with a water supply; and,
2. Has historically used the water from Ashland Creel(; and,
3.'Has helped develop a short-term plan and currently guided by the Interim Watershed Plan
for the analysis and implementation of stated objectives to meet the on-going responsibilities
of general stewardship of the land. The Intllrim Plan tenure is valid until the Rogull River
National Forest Plan is completed and approved. The objectives of the Interim Plan address
fire prevention and suppression, maintenance of a healthy and'vigorous cover of vegetation -
particularly in the event of severe fire, insect or disease occurrence to vegetation creating
extreme fire dangRri and,
,
4, Has signed and approved by the authority of the Mayor of the City of Ashland the Interim
Watershed Plan cDnditiDnally set forth in the attached report in the Interim Watershed Plan
labeled "Attachment A"; and,
Page 1
,":'- -.J.
,
, .
5. Has agreed as specified in the above referenced Cooperative Agreement, .....should the
City of Ashland desire any special protection measures not provided by. the regular Forest
Service administration, they may be obtained by the appointment of additional employees to be
appointed by and to be directly responsible to the rorest Supervisor.....; and,
6. Has provided during the 1982,1983 and 1984 fire season routine patrols of City fire
personnel through the Ashland Watershed for the purpose of fire prevention; and,
7. Has provided during fire season 1985 volunteer City personnel who patrol within the
Ashland Watershed for the purpose of fire prevention; and,
WHEREAS, The Forest Service:
1. Has the responsibility for managing the watershed from which Ashland Creek originates
and drains; and,
2. Has delegated to the Ashland District Ranger authority and responsibility to administer,
the Ashland Watershed; and,
3. Has agreed with the City to manage the watershed in such a way as to conserve and
protect the City's water supply; and,
4. Is required by Law and 'Policy to manage National rorest lands consistent with protection
of the basic resource, soil, and maintenance of State and Federal water quality standards; and,
5. Has developed a rire Management Plan ror The Ashland Creek Watershed as directed in
the approved Interim Watershed Plan and through the l'ire Management Plan addresses
pre-suppression, suppression, fire prevention and fuel management actions necessary to
prevent a catastrophic wildfire occurrence in the Ashland Watershed; and,
6. Has developed and implemented four closures under the authority of the Code Of Federal
Regulations within the geographic location and for the protection of the Ashland Watershed
which stipulate "No Overnight Camping"; "No Off Road Vehicles"; "No Open rires" and "Roads
Closed" during wet fall and.winter weather; and,
7. Will close the Ashland Watershed to the public under the authority of the Code Of Federal
Regulations applicable to National rorests during periods of extreme fire danger; and,
8. Does recognize extreme fire danger by the moisture content of live vegetation and dead
vegetation during summer months in combination with the Palmer Drought Index; and,
9. Is required to provide public notice and posting of signs bringing to the public's attention
closures that are in effect in the Ashland Watershed so that the public has a reasonable
opportuni ty to be aware of closure area and requirements; ancj, .
10. Has the responsibility'for news releases that effect National Forest land, including the
Ashland Watershed; and,
,
11, Has agreed to establishing at the City's expense gates on road' 2060 at T.39S" R.1E, Sec.
21 NENE and road 2060200 at T.40S., R.1E., Sec. 15 NENE north of Bull Gap, to be used to close
Page 2
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,the Ashland Watershed during extreme fire danger when approved by thl? Forest Supervisor;
and,
NOW, THE:RE: FORE:, It is hereby' agreed by and betwl?l?n the partil?s hereto as fo1\ows:
The Forest Service shall:
I, Establish vegetative fuel moisture plots within or adjacent to the Ash]and Watershed to.
assess fire danger in order to determine when to close thl? Ash]and Watershed; and.
2. Establish Palml?r Drought Indices as a criterion to prl?dict in latl? spring or early summl?r
the liKelihood of serious fire danger conditions due to drought of significant duration of time
during the late portions of summer; and,
3. Use the 1000 hour time lag fuel moisture <)3" dia, to 6" dia, dead and down fuell as a
criterion for watershed closure for extreme fire danger; and,
4. Upon determination of a Palmer Drought index of -2.00 or ]ess during the month of May
prepare for a closure of the Watershed because of impending extreme fire danger. If during the
month of June, July and August the Palmer Drought Index is -3.00 or' less and the 1000 hour
time]ag fuel moisture is < 15% and schrub foliage moisture content <100,.. watel"shed c1osUl"e fol"
restriction of public access should bl? implemented; and,
5. Have an Ashland Watershl?d closurl? proclamation pl"epared fol" signatul"l? by the FOl"est
Supervisor for timely impleml?ntation when the Palmel" Drought Index,'IOOO hour fuel moisture
and vegetative fuel moistul"e indicates extl"eme fil"l? dangel". Pl"eparl? fol" public notification
thl"ough the news media and signing of the pl"oclaiml?d c1osul"e; and,
6. Annua1\y provide fil"e pl"evention literature and handouts, pl"ocedul"es and tl"aining as
required by Forest Service management for fire prevention contacts with the public by
employees and volunteers of the City; and,
7. Annua1\y provide training and information to l?mployel?s and volunteers of the City
concl?rning closures pl?rtaining' to the Ashland Watel"shed and pl"ocedul"e9, authol"ities and
responllibilitil?s for enforceml?nt of c1osurl?s; and,
8. Notify the City whl?n the closure fol" thl? Ashland Watershed for extl"eme fil"l? dangel" is
rescinded dUl? to a change in wl?ather and/or vegl?tation conditions. which al"e usua1\y brought
about by prl?cipitation of significant amounts usua1\y >.5" within a short period of time; and,
9."Place a Forl?st Service locK on gatl? constructl?d at T.39S., RIE., Sl?c. 16 NWNW on road
2060 near Tel"race Street; and,
10. Annually, review evaluate and discuss with the City the Ashland Watershl?d as it relates
to fire danger, fil"lI pl"evention, closul"es and cool"dination between the City and FOl"est Service;
and,
The City Shall:
Page 3
"
. ,
1. Designate the Public Wor~s Director as the City's representative for coordinati:- :~ ~his
Memorandum of Understanding; and,
2. Notify the Forest Service before the City close the gates on private land outside the
National Forest Boundary that would affect access onto National Forest; and.
3. Ma~e time available during the month of April or May for their employees and volunteers
in positions of fire prevention patrol to receive training by the Forest Service. Such training
will entail fire prllvention proclIdurlls and spllcifics of the closures that are in effect within
the Ashland Watershed; and,
4. Maintain a log by their employees or voluntllers on a daily basis while on firll prevention
patrol within thll Ashland Watershed. The log will record such things as vandalism, illegal
activitills in violation of closurlls, numbers of plloplll and tYPIl of public use within thll Ashland
Watershlld and othllr pllrtinllnt information; and,
5, Through the dllsignatlld City representativll participatll in and input into the
Environmental interdisciplinary Team process for planning, management review and evaluation
any resource activity within the Ashland Watershed.
CITY OF ASHLAND, OREGON
BY
Mayor
Da tl!
USDA FOREST SIl:RVICE
SY F~~~
Rogue River N. F.
DateMe""
Page 4
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IU.o~~G REQUEST PAC<<AG( lOR IISCAL YEAR Ig6a-6T TO
~G(wCY' ASHLAND SENIOR PROGRAM
IeAILING AOOft($5, r In ri t:,l. Hr:l11
CITY/STATE/Zlr, .t\!;~l jlnn ~ np Q7t;?n
RVCOG Area AOencv on Aoina
COHTACT rE~~~:~I"SA~ffifA DUNLAP
~g~~~o~E' IlA?_~~nL~~~ ?4fi
I'RO(;RAM S"'MARY
(SUaMIT A S(PARATE PAGE I lOR EACH PROGRAM lOR WHICH IUICOIMG IN REQUESTtDl
Shuttle Bus Transportation Service OMIT
I.PROGRAM TITLE. 2.UUASISI,
J.PAOGRAM SERYlaS COLlIMM I IPAGE4,II ~. A.NAME 01 UNIT Of SlAYICElone-way tri p
OAA o.
,. A.DOLLAR AMOUIIT .IllQUlSTllI fOR PROGRAM,
a., INCRlASE OR DECfllA$E OWU n's6,de c.
C.TOTAL DOLLAR COST Df THIS PROGRAM.
(Local & In-Kind)
3,360
6.8%
26,925
B. Proposed Total Cost/Unit
of Service:
2.99
C. Proposed P/JA Cost/lili t
. of Service:
.37
6. STATE THE GOALISI Of THIS PROGRAM. Attach Board approved gJa1s if available. To provide persons
over age 60 residing within the Ashland City Limits transportation service
for daily needs (shopping, medical appointments, mea1site) thereby enabling
them to maintain least restrictive living arrangements.
7. STATE THE SPECIfIC PROGRAM OBJECT I YES _ INCLUDE THE NAME ANO NUMBER Of SERYIOES OR PRODUCTS
TO IE PROYlDEO. TN[ TiMt:. fllAME~, THt: f4RGUED ClIEMT GROUl'lSl, AMO THE CEOGRA'.'HIC AREA ,Of
fOCUS/ELIGllllITY. ~rlorlt.Y W1 I be glven to those Ashland C1ty res1dents
over age 60 whose independence is most threatened by lack o~ accessible
transportation. Dissemination of information will be through service of
Outreach Worker, I & R Staff and Program Director, periodic press releases,
coordination with other agencies/providers and city departments. In addition
to the Shuttle Bus, the Senior Program administers a taxi discount program
for low-income seniors who reside within the Ashland City Limits.
The Shuttle Bus operates five days weekly with regularly scheduled ~uns.
Rides are by reservation made at least a day ahead. Client is piCked up and
returned to his own residence.
S.OESCRlaE, - THE ACTION PLAN, STRATEGY, OR M[THOOOLOGY BY WHICH YOU, WILL ACCOMPLISH YOUR .
GOAllS1 ANO SPECifiC OOJECTlYES, The Seni or Program wi 11 admi ni s ter the
operation of a 17 passenger bus. A.8 FTE driver wi11'provide rides on a
scheduled route-deviation system (door-to-door service & escort) allowing
for fi ve routes per week to major markets, doctors ," offi ces, downtown area
together with daily rides to congregate mea1site. In addition, transportation
to health clinics, meeting (Senior Club, AARP) and special events is provided
either separately or in conjunction with routes. The bus is also used to
transport volunteers to and from work sites. The current driver's training
includes "Services Available for Older Persons," "Process of Aging," Defensive
Driving, First Aid and,CP~. Vo1vnteer.drivers must have chauffer's License
olus exoerlence. Cont1nu1ng tra1n1no 1S orov1ded annual1v.
9. OESCR/a[ THE METHOO 8Y WHICH TH[ EffECTlYENEH Of (ACH OF THE PLANS, STAATEGIES. OR METHOOS
OUTLINEO IN 11 WILL aE ASSESSEO.
Daily records of services delivered are kept by bus driver and are reported
monthly to director and to the State Public Transit Division. Director
prepares quarterly reports which include units of service, numbers of persons
served and financial statement.
Reports are furnished funding agencies, program board and city administration.
10. (deleted)
_ 1..
"
DRESCHER & ARNOLD
ATTORNEYS AT LAW
JOOE. MAIN. P.O. BOX 160
ASHLAND, OREGON 97520
ALLEN G. DRESCHER, P.C.
G. PHILIP ARNOLD
April 14, 1986
TELEPHONE
(503j.a2..(935
,-
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~""."","---~...".,..
Honorable Gordon Medaris
City Of Ashland
City Hall
Ashland, Oregon 97520
Dear Mayor Medaris:
I have talked with Karen Sm.ith concerning her
previous liaison assignments. She has advised me that
she participated on the Traffic and Safety Commission,
the Southern Oregon Justice Information Council, the
Historic Commission, and the Band Board. I am willing to
finish my term by participating in the same assignments,
it deemed appropriate. I would like for the decision to
be formal so that we could all be certain about meeting
dates and whatever. Further, if I am to participate in
these assignments, I would appreciate it if the relevant
persons in those groups were informed and I would like
to be informed of meeting dates, times, and places.
Sincerely,
C~
l . . ld
G. Phlllp Arno
GPA!amy
Don Laws
~emnrandum
April 29, 1986
m~
Brian L. Almquist, City Administrator
~
a
~ronn: Allen A. Alsing,
Director of Public Works
~~~
Recommendation From Traffic Safety Commission
The Ashland Traffic Safety Commission at its April 23, 1986 meeting,
made the following recommendation to the City Council.
1. That the first six parking spaces north of C Street, on the east
side of Oak Street, be changed from unrestricted parking to 30-
minute parking, from 8:30 a.m. to 5:30 p.m., except Sundays and
holidays.
The request for this 'change was received from Ashland Sanitary Service
and the Northwest Nature Shop.
It was noted in the request that under the existing control, the
parking spaces in this block fill up with all-day parkers and there are
no spaces left for customers. It has been reported that some motorists
double-park in front of Ashland Sanitary Service while paying their
collection bill.
~
ORDINANCE NO.
AN ORDINANCE AMENDING TITLE 15 OF THE ASHLAND
MUNICIPAL CODE, ADOPTING THE 1985 UNIFORM BUILDING
CODE, THE 1985 UNIFORM MECHANICAL CODE AND THE
1985 UNIFORM PLUMBING CODE.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 1 of Ordinance No. 2102 and Section 15.04.010
of the Ashland Municipal Code are hereby amended to read as follows:
"15.04.010 Code Adoption. In addition to compliance
with this and other ordinances of the City, building
and related activities shall comply with provisions
of the Oregon Structural Specialty and Fire and Life
Safety Code (1985 Uniform Building Code with Oregon
Amendments), with the State Mechanical Specialty Code
and Fire and Life Safety Code (1985 Uniform Mechanical
Code with Oregon Amendments), and with the State Plumb-
ing Specialty Code (1985 Uniform Plumbing Code with
Oregon Amendments). No person shall conduct building
or related activities without compliance with these
standards."
SECTION 2. Section 3 of Ordinance No 2102 and Section 15.04.050 of
the Ashland Municipal Code are hereby amended to read as follows:
"15.04.650 Agricultural Buildings. Chapter 11, Agri-
cultural Buildings, of the appendix to the 1985 Edition
of the Uniform Building Code published by the Interna-
tional Conference of Building Officials, shall be in
effect in this City."
SECTION 3. Seetion 4 of Ordinance No 2102 and Section 15.04.060 of
the Ashland Municipal Code shall be amended by changing the reference
from the "1979 edition of the Uniform Building Code" to the 1985
edit ion of the Uniform. Building Code."
SECTION 4. Section 5 of Ordinance No. 2102 and Section 15.04.080 of
the Ashland Municipal Code shall be amended by changing the referenee
from the "1979 edition" to the "1985 edition".
SECTION 5. Sections 1, 3, 4, 5 and 6 of Ordinance No. 2102 of the
Ashland Munieipal Code are hereby repealed.
Page 1 - Ordinanee No.
The foregoing ordinance was first read on the day of
1986 and duly PASSED and ADOPTED this day
of
, 1986.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of
, 1986.
L. Gordon Medaris
Mayor
Page 2 - Ordinance No.
, "
ORDINANCE NO.
AN ORDINANCE AUTHORIZING A FREIGHT HANDLERS FEE AT THE ASHLAND MUNICIPAL
AIRPORT AND PROVIDING A PENALTY FOR VIOLATION OF THIS ORDINANCE.
THE PEOPLE OF THE CITY OF ASHLAND ORDAIN AS FOLLOWS:
SECTION 1. Commercial air freight handlers periodically use
the Ashland Municipal Airport to pick up and deliver freight.
SECTION 2. The freight handlers do not contribute to the
maintenance and operation of the airport and it is the desire of the
City of Ashland that all users of the airport contribute their fair
share for such maintenance and operation.
SECTION 3. A freight handlers fee is hereby established at
the Ashland Municipal Airport as follows:
a) The fee shall apply to each aircraft, each time it lands
at the Airport, for the purpose of picking up or delivering
freight.
b) The fee shall be $0.65/1000 pounds gross weight of the
aircraft.
c) The fee shall be collected by the Fixed Base Operator and
remitted to the City of Ashland.
d) The Fixed Base Operator will be compensated for collection
according to the airport lease agreement.
SECTION 4. Any owner, agent of the owner or operator of any
freight handling airplane who fails to pay to the Fixed Base Operator,
the fee set forth above,commits an infraction and is punishable as
prescribed in Section 1.08.020.
The foregoing Ordinance was first read at a regular meeting
of the Common Council held on the day of May, 1986, and passed to
its second reading and duly adopted on the day of , 1986.
Dated this day of , 1986.
APPROVED:
MAYOR
ATTEST:
CITY RECORDER
-1- Ordinance No.
.
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 2.36.100 OF THE ASHLAND MUNICIPAL CODE,
WHICH RELATES TO THE INITIATIVE AND REFERENDUM PROCESS: AND DECLARING
AN EMERGENCY.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 2.36.100 of the Ashland Municipal Code is
hereby amended to read in its entirety as follows:
"2.36.100 - Special Elections.
When any petition under the initiative or referendum
calls for a special election, it is the duty of the
Common Council, as soon as practicable after any such
petition has been finally accepted and filed by the
City Recorder and the deposit made as required, to
call by Resolution, a special election to be held on
the date fixed in said petition, or if the Council
determines that the subject is of general public
interest, and there is a general or primary election
within 120 days of the date requested, it may order
the election be held at such general or primary election."
SECTION 2. It is hereby adjudged and declared that the exist-
ing conditions are such that this Ordinance is necessary for the preser~a-
tion of the public health and safety of the people of the City of Ashland
and that an emergency is hereby declared to exist, and this Ordinance
shall take effect and be in full force and effect from and after its
passage and approval by the Mayor.
The foregoing Ordinance was first read at a regular meeting
of the Common Council held on the ____ day of May, 1986, and passed to
its second reading and duly passed on the ____ day of , 1986,
the vote being as follows:
AYES,
NAYS:
APPROVED:
MAYOR
ATTEST:
CITY RECORDER
~1- Ordinance NO.
RONALD L. SALTER
ATTORNEY AT LAW
84 THIRD STREET
ASHLANO, OREGON 97520
.
.
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ASHLAND, OREGON AUTHORIZING
THE ISSUANCE OF CITY IMP~OVEMENT BONDS IN THE MATTER
OF CONSTRUCTioN OF CURBS AND PAVING IN WHAT HAS BEEN
DESIGNATED AS LOCAL IMPROVEMENT DISTRICT NO. 56
WHEREAS, the Mayor and Council of the City of Ashland did,
after due notice, proceed to construct curbs and paving and sanitary
sewer installation, in the City of Ashland, Oregon, included in what
has been designated as Local Improvement District No. 56, and Levy
as assessment for special benefits accruing to the parcels of land
affected by and abutting on, such improvements; and
WHEREAS, there have been applications by the owners of parcels
of property abutting on such improvements to pay in installments the
special benefit assessments incurred by reason of said improvements;
and
WHEREAS, the Bond Lien Docket of the City of Ashland has been
made up, as provided by Section 223.230 01 the Oregon Revised Statutes,
for the amount of such unpaid assessments for which applications to'
pay in installments have been filed, to wit:
NAME
TEITELBAUM, Albert, Trustee
OR. SHAKESPEAREAN FESTIVAL
BOAZ, William & Angelina
BLUHM, Douglas A.
PAPEN, Frank C.
GUNSOLUS, Pamela S.
FAERBER, Douglas & Nancy
HUBBARD, Robert P.
IRELAND, Emma
PETITT, Gerald & Virginia'
STADY, Thomas & Dana
MARTIN, Clyde & Cynthia
BORGSTROM, Carl
DECKER, Bessie
JOHNSTON, James A.
PEABODY, Larry
HOPKINS, John & Edna
ROGERS, Mildred I.
KINNEY, Richard & Sharon
JACKSON, Virginia
PASTLES, John & Annabelle
HOPKINS, John & Edna
RYKKEN, Thelma B.
EPSTEIN, William & Shelley
TAYLOR, Scott & Jean
ROBERTS, Evan & Sarada
HOFNER, Dale & Delores
GEDDES, John & Eleanor
STOLLING?, Allen & Virginia
WYER, Michael D.
~TAL 0'" RONDED
TAX LOT NO.
9BD-4900
9BD-5200
9BD-5500
9CA-12400
9CA-12500
9CA-12800
9CA-12900
9CA-13000
9CA-13100
9CA-13200
9CA-13400
10B- 900
10B-1200
10B-1300
10B-1400
10B-1900
10B-2100
10B-2200
10B-2400
10B-2600
10B-2700
10B-2800
16AA-2300
16AA-2400
l6AA-240l
l6AA-2600
l6AA-2700
16AA-2703
l6AA-2704
5CA- 911
IMPROVEMENTS
AMOUNT
$ 556.08
1,085.00
1,131.16
357.50
715.00
622.05
357.50
357.50
563.92
715.00
357.50
4,205.18
4,030.09
3,727.43
2,961.96
2,484.78
7,908.92
3,953.32
5,191.95
2,033.37
2,965.56
6,883.30
1,152.94
3,598.64
3,801.29
2,250.89
1,490.40
2,801.44
2,518.73
2,215.59
$72,993.99
.
.
~'
.' -
i
NOW, THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND RESOLVE AS
FOLLOWS:
SECTION 1.
That there be issued Local Improvement Bonds of the City of Ashland
in the amount of $72,993.99 (Seventy-Two Thousand, Nine Hundred
Ninety Three Dollars and Ninety Cents), said bonds to be dated May 1,
1986; to bear interest from the date thereof and be redeemable at the
office of the City Recorder of the City of Ashland, Jackson County
Oregon, to mature in ten (10) years from the date thereof (i.e.
May 1, 1996), and be designated as Improvement Bond No.1 in the sum
of $993.99 (Nine Hundred Ninety Three Dollars and Ninety Nine Cents)
and Improvement Bonds 2 to 37 inclusive, in the sum of $2,000 (Two
Thousand Dollars) each; provided further that said bonds shall be
payable in legal tender of the United States of America and bear
interest at the rate of 8.50% (eight and one half percent) annum,
interest payable semi-annually. Provided that said bonds shall be
signed by the Mayor and counter-signed by the Recorder under the
corporate seal of said City; provided that the right to take up and
cancel said bonds upon payment of the face value with interest to the
date of payment at any semi-annual period at or after one year from
the date of said bonds shall be, and is hereby vested in City, as
provided by Oregon Revised Statutes; and provided that said bonds are
not to be, or taken to be, within or any part of the limitation by
law as to the indebtedness of said City.
SECTION 2
That the Mayor and City Recorder of the City of Ashlana, Oregon, are
hereby authorized and required to make and execute, on behalf of said
City, said Improvement Bonds as hereinabove specified in the amount
of $72,993.99.
SECTION 3.
That whereas sufficient monies are available in the Insurance Services.
Fund, said bonds shall be sold to the Insurance Services Fund for
inclusion in its investment portfolio.
The foregoing resolution was READ and DULY ADOPTED at the ad-
jPurned meeting of the Ashland City Council on the ____ day of
, 1986.
SIGNED and APPROVED:this
day of
, 1986.
L. Gordon Medaris
Mayor
ATTEST:
N'Il" .......II/HI..
~e"o..der
-'..-.
~emorandum
April 30, 1986
'fio:
Brian L. Almquist, City Administrator
Jff rom:
Robert D. Nelson, Director of Finance
~uhjed: REQUEST FOR INTERFUND TRANSFER AND TRANSFERS OF APPROPRIATIONS
WITHIN FUNDS
Several budgetary matters need Council attention:
1.
In connection with the Winburn Way Community Center
remodel, some additional painting, heating and other
costs were incurred which were not eligible for
reimbursement grants.
Due to a misunderstanding, Economic Development
expenditures may total almost $85,000, rather than
the $83,000 budgeted.
Publications costs will be higher than anticipated,
because of additional agenda notices, new forms, and
the award-winning brochures.
2. It was necessary to excavate a settling pond in
conjunction with the reservoir silt problem. (Ref:
3/18 Minutes)
3. Highway revenues ("gas taxes") will total about
$14,000 less than State-derived forecasts indicated,
and the telephone franchise shortfall is close to
$11,000. To offset these, it is suggested that
$25,000 of the proposed $88,000 Water Quality transfer
to the Stree~ Fund should be implemented, on a one-time
basis.
Attached is a proposed Resolution for Council consideration.
Respectfully submitted,
~
Robert D. Nelson
Director of Finance
RDN/lmt
cc: Hon. Mayor & Council
Nan Franklin, City Recorder
.
.~ (.
.
.
RESOLUTION NO.
A RESOLUTION TRANSFERRING APPROPRIATIONS
WITHIN FUNDS, AND AUTHORIZING AN INTERFUND TRANSFER
WHEREAS, due to circumstances recorded in the memo from the
Director of Finance, dated April 30, 1986, the Mayor and City .
Council of the City of Ashland hereby determine that it is necess-
ary to transfer appropriations as follows:
1. From General Fund Operating Contingency to General
Fund Materials and Services (Community Development)--
$4,500 (Building Maintenance--$1,500, Economic
Development--$2,OOO and Publications--$l,OOO).
2. From Water Quality Operating Contingency to Water
Quality Materials & Services (Water Division Con-
tract Services)--$6,000.
Now, THEREFORE, BE IT RESOLVED, that appropriations are hereby
transferred as indicated above.
BE IT FURTHER RESOLVED, that an expenditure of $25,000 from
the Water Quality Interfund Transfer appropriations is hereby
authorized.
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of the Ashland City Council on the day of
1986.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of
, 1986.
L. Gordon Medaris
Mayor
~>r,
.
-<'
,~-
.
CITY OF ASHLAND
PARKS AND RECREATION COMtlfISSION
REGULAR MEETING
Mafte.h 20, 1986
The Cllai.Jtmafl e.ailecl the meet.il1g to oftcleJt a;t
7:00PM at 340 S. P.iolleeJt S.tJte(d.
ATTENDANCE:
"--pJi-e.;I-ent:
A 00 e,l1:t :
SeaJv!., JOIIMOI1, AclaJ1l6, Mte.keioel1, Rucl
Comm.u6,t0l1eft NWol1 aJ1Jr.ived la;te.
Cftawnoftcl
I. ADDITIONS OR DELETIONS
TU"TH[ AtlEfJIJA-"-------
D,tfte,e.tOlt Mte./let!. CII .i,ncl.ie.a;tecl tlla.t EIUe. D-Lttme,ft
Mom tire, RogCJc. Vaile!} COUI1~i1. On GOVeJUllnento WM
)Jl1.c.oen.t ,to opeal, .to the e.omm.i06,i.011 on :the oe.clvllel1t
).lond pi.lot pftO j ec:t ,ill /tegMd.!. to the olute..il1g 0;\
Recde/t RC,Il c/tvo.i.Jt. CI,a/ftmal1 Sea/to pl'.ae.ed th/.o /:tem
llHclcJt Audiel1e.e PaJ1;(:je.,ipauol1 110t 011 the Agcl1c1a.
II. APPROVAL OF MINUTES
COlmll.iM.i.Olle,~ AcI~ln6 macle. a mot/.ol1 to appftove tire
mil1u,tC.1l 0;) ti,e, Re~wea/t Mee,ting On MMe.h 20, 1986
a6 w/t.<-t,tC.lI. COIll/)).i.H.iol1e/t Jo/ll1oOI1 oee.ondecl.
The ,'ote, Wa.6: 3 tjell - 0 110
III. SILLS .\ND FHIANCES
---_..__._-~-_._- ---.
A. Appftoval on
D-U, OUM cmen.t6
Comm.{.M/.ollC,ft JOI'Morl made a motiol1 to app/tovc.
d.i,601IftMmelJ-tJ.> ,ind.ie.ate,d otj Patjft.o.U, e.hec.flo # 5135
th/tou9h #5171 .ill tire amOllll.t 06 $14,335.64 and
Paljaol'.c.o e.hec.fu, #8809 tlUIOUgh #8857 .ill tile aJJIOUllt
on $26,093.29. Commi.oo.{Dlleft AdaJ1l6 Me.onded.
The vote wao: 3 tjc.!l - 0 lW
IV. AUVIWCE PARTICIPATION
OIJ T/lEAGE)TiJA'-------'
A. Bft-U,e.oe Sc.lwol PTA In /teoporl6e to .tlre, COIllIll.l.60,i,on'o ftc,que.;.t a.t ,tile .l'M.t
Re.gr<la.~ Mec..t.ing, ,the. B/t,ille.oe Sc.lwol PTA 'Il p.l'alf9/toul1d
deve.l'opllle.f~t e.omm.<-t.te,e. p/te.; ente.d the Comm{,6 ;.ion w.{,th
a J:.i.!l.t On pftopollCcl pwrc.llaoe.; Wl,/,e.h tlletj would .I'.i.lce to mal,e to upgftade the pf.atj
a~ea a.t the 6c.1100f ancl Wll.icll worlld .i."hane.e ti,e. CUle.a all a e.olllmr1l1i:ttjlllc.llOol pa/t/c,
Tire e.olll/ll-Lttee aol,e.d tile. COllll"i,M.ion to e.omm.i.t $4,181 ,to ouppo/t.t the. p,~oje~t. The
Comm.iM.i.ol1' 0 mcmetj would go 60ft owe.he.!>, p.ie.n,ie. taoleo. and f.>Ollle platj9/towld equ.tpment.
MOTI ON
Co/))m,tM.{one.,~ Ivel'.ooll macle a 1lI0:t.iOIl ,to eoopefta;te. wLth tile. BM.oe.oe. Sc.llOot PTA .tll
clevc..l'.op,tl1g a ,;c.IlOot!palll, platj Mea allcl to a.t'.l'.oe.atc. $4,181 nftom B,~tn'2LVOft,tll nuncio
towaftdll that pft.ojec:t. CommiM.iolle./t Adam6 f.>ee.ollde.d.
i
III d.{.oe.llM.iOIl, D.ille.c:to,~ M.ie.keioel1 Mud tllat he. had
f.>pohento COlllln-U,f.>ioncft Cft.aw6Oft.cI, who /.0 110t aolc to oe. pft.e.!>C.I1.:t, and f.>lleil1c1.te.atc.d
tha;t he J.,/wllld lc,t ;the. Comm.{.of.>.ion III10w tha;t .;he. -611ppoft,ted the pft.oje,c:t.
..~
",.., ..
.' REGU LAR MEETI NG
.
MMc.h 20, 1986
PAGE 2
BJt.u,c.oe Sc.lwal PTA Comm~<I.{onVt )ol1l160n .i.nd.i.c.a.ted .tha.t he .tlwu.gh.t
.the e.<\;uma.te on .the, eO<l.t 0 t) .the p.i.en.i.e .table<l
WM fta.theJt II":gll mId M Iled whVte .they had Jtec.e.i.ved
.the.i.ft e.<\.t.i.ma.te. Ken Itei>ponded .tha.t he had piUeed
.tIle .table6 601t. the eomm.U:.tee and tha.t the table<l wVt.e tlw<le eompVtable to wha.t
,the depaJz..tmen..t would put ":.n the pMk<l <lY6tem. V":ltec..tolt. M.i.ekehel1 <lai.d tha.t he
Iteeommended to the Comm.i.M,i.on tha.t a biUet) ma":.ntenal1ee aglt.eement be waft/led Old
w.i..th tile Sc.llOol V.i.Mfl.ic..t fte.(au.ng ,to .the equ":pmel1,t bUllg pUftehMed. , Connn.{.M.{.onVt
SeaM Mked the d,Ut.eetoft whe..thVt thelt.e WM anI( othVt Mult.ee at) t)und.{.ng ava.i..f.able,
O.tlteA ,than BJz..i,nl1wolt,tll mOfley, -5pe.r.A.oieaUy Seltlal LellY money. V-i.ft.eetoft M":.d1el6 en
Ite-rued .tha.t .thelte wa<l no.t, and .i.ncUea.ted ,tha.t he d.i.d no.t be.(":,eve SeiUal Lelll/
moni.e6 eould be -5pent on wha.t WM e6Mcn,t.i.aUy a eapi..tal vnpltOVv1J(Cn..t pltoje.c..t.
COmmu,6,i.onelt. Ne.t6011 Mid that he 6eLt ,the pltoje.c..t met tile COmnu.M.i.on'-5 ~eneJ1aUlj
aec.epted pouey 0 t) ,tJ1lj":.l1g to ma.tdl BIt.i.lllzwoJz..t:h t)1111d6. W":..th 110 t)uJt.thelt. dHeU-5Mon,
The. vo,te WM: 3 yei> - I no (SeaM I /
Comm.i.M,i.onelt. SeaM Lnd.i.eate,d to tile membelt.6 at) tile
PTA plt.e<le.ll.t that lie. IVM not oppMe.d to .the pltojee.t but .to the MUIt.ee 06 6und.i.ng.
V. AUDIENCE PARTICIPATION NOT
UNTIIE IIGE'ND'P:-----
-.---------.
A. EItJe V,dtmcf1 -
Gftee.mvalj p.ilo.t plt.o j ec..t
601t. Re,edVt Re6 e.lt.vo.i.Jt
MIt. V":..t..tme.1t oldt.i.lwd an c,xpallde.d p":.tot <I.tudlj t)01t.
a }XLM.i.ve .tlteatmell.t pond loeated 0/1 .the. pMI1 de.cU.ea.ted
Gltee,nway pltopelt.ty wh.i.eh had been deve.(oped by vaJ1..i.ou<l
agenei.e,; eonee~Iled wah the <llu),d.ng at) ReedVt Rei> Vtvo.i.Jt.
He It.epo,~.ted tllat thefte had been a t)Clc..t t).i.nd.i..llg mee..t.i.ng
,tll.i.6 moftnillg to de..teltm.i.ne the t)eM.i.b,iLi.ty 06 ~,ti.U
6fu,ieil1g .tIle, It.c.; rftvO,;f1 .th i~ yealt (wd .tlltLt: II(>, wldelt6.tood .tha.t .tIle. C.i..ty Coundl me.;(:
!Lt 4:00PM .today ;to ma/le a de,ei.~.ion M to <llu,ieil1g th":,6 yealt. SUMIl Rud, Calmed'.
ti.!Li.<\on to the COlllm.i.M.i.O/I, It.epolt.ted th!Lt the eowle.i.l had me.t and had de,uded that,
w.i,tll !Ltc. th":.ng<l eOMidelt.ed, tha.t they wou.td not appllj 60ft a pe,ltm.i..t to -5 Lu.i.ee, tll,i.<\
ljeM. She, M..i.d, al,6o, tha.t the otiMc..io..f.o 6ltom up-Mate wVte Velt.lj enc.ouJtager! abold
tile eay' <I deve,lopi..ng a6e,d,imen.t pond to o..f.fev":ate Mille at) the, pltobLem6 ot) <lLILi,UIlg.
Tile C":,ty Cauned'. dc.teltm":,ned ,tha.t ;thelj wautd tdze ,to c.ond"c..t a pila.t pit oj ed by
hav.i.,,!] a <ledimen.t pond bu.i..U a/I ,the G,~eenwa'16,i.te and :tl,en dfta..l.n.i.ng :the ~mae..e. It.e..;Vtvo'':Jr.
on Gltani...te 5.tltr,e,t. VcvU.ou..; ot) t).ic..LaL6 and expe..'Lt<l .then c.oltld :tJty .to extJ1apo,tate, da.ta
:to de.te1un.i.ne, {LOW weU ..the pond ((Io1tld wolt.lz on a LMqelt. M,ate when ReedVt Re6 elt.vo.ilt.
WeLl Maine,d. She Mid :tha.t the c.,i..ty would pltobabLlj need U6 e 0 t) tile Land t)01t. abou.t
ei,gll.te.ell 1/10/ull,l .to eond({c..t a p.i.lo.t Mudy ot) :th.i..<\ natult.e. and :tha..t, a.t ,the e,nd at)
;the e..i.9h,te.e/1 mOIl.th6, the d.tJj would 11ego.t.i.a.te. a!Ja.i.n w.i...th ,tile Comm.u,~,ion ":0 tlle..Jj
wal1.ted to lt~e. .the la/1d 0/1 a molte. peltinanen.t bM.i.<\ a~ a <led,imefu pond 01[, .i.6 :the
pi.tot ltltdlj pftove,d ,the ~ edimen..t pO/1d 110t t) ea~.i.ble, ,the, c..Uy WOltld fte..tltJJ.n :the ~.i..te. ,to
:the. eO/ldU':'1011 ":,t .i6 .i..n now. MIt.. V":..ttme,1t c.of1c.ltJtfted tha.t a wOltld pftobabLlj tal1e abou;(:
e..igll..te.e:t IIIOIUIJ..6 t)Oft a c.ompLe.,te pd'.o:t <ltudlj to be, done.
MOTION At):telt <lOme, d,i.<\c.uM.i.on, Comm~~":.ol1e/1 NwolI made a
mo;u.o/1 to gftaf'Lt :tIle C":..tlj 06 A61ila11d peftm.i.M.i.(J!1 to c.onduc..t a pd'.o:t -5:tudlj on tha.t
.tlw;t .t'l,iang"lM p.ieee 06 GfteeJIway plt.opeJz..t:y aeltOM t)ltom AMiland POl1d :to ddoun.i.ne :the
6ea..~,i.bili..ty 06 c.on.t..~ltet.i.n9 a pe.ftmal1ellt paM.i.ve :tJte.a..t:mef'Lt -5edi.men:t pond .i.n ftemt.i.ol16h.i.p
to the. M.u,ic..i.l1g at) Re.edelt ReM.ftvo.i.Jt; :that :the. pe..'LL.od ot) :t":me -5et 601[ :the I'.omple..tio/!
ot) ~he, plt.ojec.t.i.6 eIghtec'n mOllth6 end,ing {n Oc.tobeA 00 1987; and, tha..t, whel1 the.
plt.O j ee..t wa6 eompLe.ted .tha.t .the c..Uy wouLd ftetuMl .to pita pe.Jz..t:Jj to a' -5 oltig.i.na.t C.0I1d,i.-
,. _....~
..-,'Ill' ..
. REGU LAR MEETI NG
tlMd, 20, 1986
PAGE 3
Re.e.deJt R<'.6 Vt\lO.0~ -
pcilo,t pJto j e,ct
,t.i,O/l Ofl. would appfl.Oadl ,ti,e. Commv.,~ciol1 about c.o,t-t,tlwe,d
u~age. On the. pfl.Opcuy. Commv.,~ci.ol1eJt JO/II1M'1 ~ec.onde.d.
The. 'Jote. wa~: 4 YC6 - 0 110
Vi.Jte.c.toJt Mi.c.fzel'.6 ell c.omplemente.d Mfl.. V.u.tmeJt on I,ci~
cnnoJcu tn wOJtk.i.ng to n,{lld a Jte.a60Ha.ble Mluuol1 to
the, ~e.cUnlell.t pJtOblemal1dnofl.ac.t.i.ng M a go-be.twe.e.11 to
hd'p ail a9eJ1c..ie.,~ Jtematn cil1noltmed.
ChaiJuna/l Se.a,~.o appo..i,ILte.d Comm..i,H.i.one.fl. Adam6 M a
c.ommi.ttc,e, On onc. to WOfl.fc w,i.th V,i,Jte.c.tOl1 Mi,c.fce..I'.6e.fl .UI
tlOUOW.tI19 ti,e, ).l.~O!)Jtc.o~ 00 tile pfl.ojec.t. i
VI. OLD BUSINESS
---.----
A. U.~a9e. f. ^Iail'l.t. The c.OImnAMciol1e1t,.~ fl.e.v.i.cwc.d tire. ofl..i.!).tnai. dfl.atl.t On
A!)lte.cmc/lt - YMCA a [j.6aqe. al1d maIILtenal1c.e. aqlte.eme.l1t d.~awn up a;ltc}1.
plt.ope.lt,tu a me.e1:cin!) by ILe,'Jfl.e,Ml1tau'V<'.6 06 ti,e A~h.ea.nd YMCA, .the
c.i.ty on AoIt.I'.and, a/ld ti,e. Pafl.f1O Comm.IM,ton C.OI'IC.Vt/l,t/lg
the. donat,i.ol1 0 n ,the YMCA'.6 T 0.&1Ia11 CJte.e.fz pfl.Ope..t,ty tlOfl.
a ded.i.c.atc.d palt.fc. They made. ~e.\le!lal mtnofl. fl.evci.6,i.ol1.6
to the c.OIU:ltac.t a6 wlt.U:ten, paJct.ic.uIMly to palta!}Mph.6 8, 9, alld la, wl,.i.c.h
Wefl.e. added .to .tl,e c.OlLVtact and not p.~ev.i.oM.I'.u d,i.~c.u.o~e.d by ,the c.omm.i.t.te,e..
Cotmni.MA.onefl. Adam6 made a mo,t...(,o/l au,tllOJ1.i.zi.llD the Cllai.Jtman 06 ti,e Paltfl6
llOTION Co,mn.i,M.i.O/l to 6ci.gfl ti,e. afjlteement an,teJt ti,e. c.h(1I1g<'.6 wh.i.d, WVte rii..6c.UMe.d Ilad
been made pltovci.ded that no otheJt IIlate..~.i.a.t c.llange,6 we,.~e. made al1d that Ron
Sa.tte..~, C.Lty AttOltlle.y'. had Jtead afld a.l'.6o a)Jp,~oved 0 tI the. c.on.t.~ac.t. Conlln.i.M,i.one,~
Ne.l'.6ol1 ~ec.ol1ded. .
The \late. WM: 4 ye6 - 0 110
VII. NEW BUSINESS
None.
VIl1. CORRESPONDENCE, COMMUNICATIONS,
1JfREcnlRrS'']3~iURT ----'--Vi,lte,c.tofl. Mi.c.fze.l'.6e.n fl.e.poJcted that ti,e fl.ou!)h dMot
0011 the. h.i/.>toJci.c.a.t boofz.te,t on L.i..tll.i.a PMlz wa6
c.omp.te.te.d.
IX. ITEMS FROM COMMISSIONERS NOlle.
X. NEXT MONTH'S AGENDA
nle. I1e.X,t Re,gula.1t Me,eLinfj WM ~c.he.d,d,ed 60fl.
Aplti..f. 24,1986 a.t 7:00PM.
wah 110 nUUlle.Jt bU6ci.lle.M, the. Cha.iJ1.mal1 adjoMne.d
the. mee.t.i.Ilg.
XI. AVJOURN^IENT
R<'.6 pe.C.ttlI1Uy .6 [(bm.i..tte.d.
01 .
.1>"''/''''6
Ann Be.ned.i.c,t
Ve.)JaIttJIle.nt Sec.JtetM!f
J
"'~.Ip.
-
.
...
../~-~
.~_-..I.''''
April 22, 1986
..
t....~O:
'!' ~
Brian L. Almquist, City Administrator
"
~
From:
Robert D. Nelson, Director of Finance
MONTHLY FINANCIAL COMMENTARY -- MARCH 31, 1986
,
,
.I
Electric Utility
I
~
Continuing warm weather necessitated a further reduction in sales
forecasts, but a sharp rise in non-operating income, plus wide-
spread improvements in expenditure trends, result in optimism
that the Electric Department will meet its budgeted July 1 fund
balance of $1,057.00.
Water Quality
Both Water and Sanitation should realize their anticipated July 1
fund balance estimates.
General Fund
Due primarily to very tight controls on Public Safety spending,
the General Fund probably should slightly over-realize its
estimated July 1 fund balance of $330,000.
Street Fund
The increase in "gas tax" rates has not translated into the
favorable revenues we had peen led to expect. We do not foresee
this fund starting the new fiscal year with the $51,000 budgeted.
We will be fortunate if we start with $30,000.
Liability Insurance
Preliminary information gives rise to hope that we will be able
to maintain the existing level of liability insurance coverage
after July 1, and premiums will be only slightly higher than at
present.
Hospital Fund
Although we might have to ask for a further transfer of appro-
priations from Personnel Services to Materials & Services, the
Hospital's estimated July 1 fund balance appears to be achiev-
able.
Respectfully submitted,
~
Robert D. Nelson
Director of Finance
RDN/lmt
cc: Hon. Mayor & Council
Tom Mack, Hospital CEO
Nan Franklin, City Recorder
~
,
~- ..,-t'~~~
-. ~
. -r'."
. i:i\~
~ ~
)J
.....
)
,)
i
[
WATER QUALITY UTILITIES
Financial Forecast by Departments
(In Thousands of Dollars)
Fund Balance, July 1, 1985
Wa ter Sanitation Total
504 202 706
1,025 672 1,697
225 24 249
1,754 898 2.652
409 309 718
337 248 585
90 53 143
Description
Sales to Customers
Other Resources
Total Resources
Personnel Services
Materials and Services
CapHal Outlay
Operating Contingency
.'
Other Charges (Credits)
55
458
1,349
24
634
55
482
1. 983
To Other Funds
Total Expenditures
Fund Balances, June 30, 1986
Warehouse Stoek
Accounts Receivable
Cash, Investments, Other
205 205
90 60 150
110 204 314
1,754 898 2,652
Date of Forecast April 19, 1986
Total Requirements