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HomeMy WebLinkAbout1986-0415 Regular Meeting ~_'~ tJL~:~ ..v ~... . . AI:.I' (~ZeJ1 itUeYlcUn.g CouncA..i:.mewng.6 ma.y .6pea.k on a.ny .{-tern on .:the .a.g~Ilda., UIUlOM .u A..6';(;\,', .6u..bject 06 a. pubue hea.iU.J1g whJ..eh ha..6 been c1.o.6ed~. 16 !:fou w.v.,h to .6 pea.k , o.f.ea..;,e we a.n.d a.6:tvr. you have be.en Jteeogn.J..zed by the Cha.J..Jt, g-<.ve YOlLlL n.a.me a.rr.d ~:,dd.,1e.6.6. The Cha.J..JL will. theY: a..Uow you to .6pea.k a.Yld a..e..~o .{.Yl6oJtm you a..6 to the a.mou.nt :;6t.une ill.otted to you. The time gJLa.n.ted will. be dependent to ./)Ome extent OYl the , na.twLe 06 the dern undvr. dM.elL./).6A..on, the numbvr. On people who wU,h to be hea;z.c!, a.nd the length 06 the a.genda.. -..... ~. I , ~, AGENDA FOR'THE,REGULAR MEETING ASHLAND CITY COUNCIL April 15, 1986 PLEDGE OF ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers T .. II. ROLL CALL III. APPROVAL OF MINUTES: Regular Meeting of April 1, 1986 IV: PL~LIC'llEARINGS: 1. Appeal from a decision of the Planning Commission, denying a proposed subdivision on Oak Street - Planning Action No. 86-010. (Hardold T. Gentry, App.) V. COMMUNICATIONS, PETITIONS & REMONSTRANCES: 1. Letter from Windmill's Ashland Hills Inn, requesting permission to install outdoor information center for Expo 86 on hotel grounds. 2. Request by Harold L. Grogg, 2030 Wine Street, to paint curb house numbers for profit. 3. Letter from State Historic Preservation office regarding nomination of E. C. Kane House, 386 B Street to National Register of Historic,Places~ 4. Petition for Vacation of a portion of 7th Street from Donna Eden, 777 E. Main St. (Set public hearing for June 3, 1986.) VI. UNFINISHED BUSINESS: None VII. NEW & MISCELLANEOUS BUSINESS: 1. Proposed agreement with Ashland YMCA and Ashland Parks & Recreation Commission for donation of property on Tolman Creek Road for park purposes. 2. Proposed School/Park Agreement for development and maintenance of Helman School Park site. 3. Memorandum of Understanding with Forest Service for closure of certain roads in the watersh~d during fire season. 4. Memo from Director of Finance recommending that Council set date for public hearing on 86-87 budget for May 27, 1986 at 7:30 P.M. 5. Request by Councilor Reid to set schedule for review of Capital Improvement Plan. VIII. PUBLIC FORL"M: Business from the audience not included on the agenda. IX. ORDINM,CES, RESOLUTIONS & CONTRACTS: 1. Second reading by title only of an ordinance with respect to the establishment of credit. 2. Second reading by title only of an ordinance amending the garbage collection franchise with respect to recycling. '"' r , ~ ;:x. ORDINANCES, RESOLUTIONS & CONTRACTS: cont. ~ .I 3. First reading of an ordinance authorizing the issuance of improvement bonds in Street Improvement District No. 56. 4. Resolution transferring appropriations within funds. X. OTHER BUSINESS FROM COUNCIL MEMBERS: XI. ADJOURNNENT Attachments: 1. Minutes of Boards, Commissions & Committees 2. Monthly Departmental Reports - March, 1986 ',' !I ~ROLL CALL APPROVAL OF MINUTES ELECTION OF COUNCIL MEMBER - Position 6 BIKEWAY COMMITTEE APPT. THORMAHLEN PUBLIC HEARING LIST OF CITY-OWNED LANDS HOSLER DAM IMP. FUNDS HOSPITAL CONST. FUNDS MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL April 1, 1986 Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:35 P.M. in the Civic Center Council Chambers on the above date. Elerath, Reid, Bennett, Acklin and Laws were present. Bennett moved to approve minutes as submitted; Reid seconded the motion which passed unanimously on voice vote. Reid nominated Phil Arnold. Bennett nominated Al Wills tatter and Everett nominated Mike Slattery. Reid moved to close nom- inations; Bennett seconded the motion which passed unanimously on voice vote. On Slat'tery vote, Elerath voted in favor and: :'. Reid, Bennett, Acklin and Laws opposed. On Willstatter vote, Elerath and Bennett voted in favor and Reid, Acklin and Laws opposed. On Arnold vote, Reid, Bennett, Acklin and Laws voted YES; Elerath voted NO and Arnold was elected by 4-1 vote. The Mayor administered the Oath of Office. Bennett thanked all applic- ants for the Council position and urged they continue'interest. Reid thanked Lorin Parson for applying. Arnold thanked Council for the appointment and said he would miss the participation of Smith in this position and pledged;,to the Mayor and Council that he would continue to uphold the traditional service by being a part of City government. Roger Christianson was appointed by the Mayor to the Bikeway Committee to replace Donald Daoust. Acklin moved to accept appointment; Elerath seconded the motion which passed unanimously on voice vote. Public Hearing appealing from a decision of the Planning Commiss- ion on a C.D.P. for travellers accommodations at 130 Hargadine was continued to May 6, 1986 to allow preparation of presentation by Attorney Richard Thierolf. Reid thanked the City Administrator for making inventory of City- owned properties available. No action necessary. A memorandum from Director of Public Works Alsing was reviewed requesting expenditure of a portion of unused Water Bond project savings to improve Hosler Dam. Elerath asked the City Attorney if there would be legal problems and was assured there would not. Laws moved to approve; Bennett seconded the motion which passed without opposition on voice vote. A letter from Ashland Community Hospital Board requesting release of construction funds for remodelling of old laundry annex was reviewed and Bennett noted a possible conflict of interest could exist because she has worked with proposed Director of the facili- ties being built. Salter said he didn't consider that a conflict. Laws moved to approve; Acklin seconded and on voice vote motion passed unanimously. 4/1/86 P. 1 Regul,\r Meeting . , . . ARCHEOLOGICAL SURVEY 1986 SUPER GOOD CENTS PUBLIC FORUM Ashland City Council 4/l/86P; 2 A memo from Director of Public Works Alsing requesting permission to apply for a Grant for archeological survey from Oregon State Historic Preservation Office to be conducted on the proposed site of future Winburn Dam. Dr. Winthrop said that he would be bid- ing on the project and the results of the survey would satisfy the LCDC criteria as well as the EIS necessary for the proposed dam project as well as other benefits resultant from an archeologi- cal survey. Acklin moved to authorize; Reid seconded the motion which passed unanimously on voice vote. Conservation Director Wanderscheid reviewed his memo of March 26, 1986 relative to the 1986 Super Good Cents Program saying that building is booming in Ashland and cited units under construction and type of energy being planned. Wanderschied reviewed the new financial inventive grant proposal of $2,000 to implement the program for a single family residence with a like amount being given for multi-family units (first unit) and $750,for additional units. Elerath expressed concern that gas heated homes might be bypassed with the new program and Wanderscheid assured Council that gas-heated homes are given the same amount of attention for energy conservation options. A resolution to enter into an agreement with BPA to operate the Super Good Cents Program was read and Acklin moved to adopt; Bennertt seconded the motion. Elerath cautioned Council that a raise in rates might well be 'expected as a result of the Program. On roll call vote motion passed with all voting YES. Mark Cooper noted that he is a citizen of the United States and a resident of California and requested that the next Council agenda include consideration of installing a stub at Lots 1500 and 1600 (Lithia Homes Subd.) to provide service. Cooper made a letter available to Council and the Daily Tidings he had written to 1'1arilynMarthofski Weeks. Cooper noted that Mr. Hicks had reported on erosion dangers etc. relative to his building site and asked that the possible danger of the gravel pit on Granite Street be addressed by placing the matter on the agenda of the next meeting. Cooper noted that a portion of newly paved nranite Street is sinking and that old portion of Granite Street should be paved and asked that this item also be placed on the agenda of the next meeting. Cooper continued by saying that large boulders on the property of Mrs. Weeks are unstable and could come ' down onto Granite Street and again asked that the matter be placed on the next agenda. In conclusion, Cooper requested that street cut permits be considered for service to two lots abutting Granite Street. The Mayor noted that items are placed on the agenda at the option of the City Administrator and the extent of the request will be his decision. At this point the Public Forum portion of the meeting closed. 4/1/86 P. 2 r P~Rular'Meeting . , 'Ashland' Ci ty 'CounCil 4/J.//jtJt'. j .' . < . J RECYCLING ORDINANCE The City Administrator gave first reading of an ordinance amend- ing the Franchise Ordinance with Ashland Sanitary Service relative to recycling. Laws moved to second reading; Bennett seconded the motion. Almquist noted that State law, required the language implemented and that it doesn't change anything but must be incorporated in the franchise with Ashland Sanitary Service. Reid asked for clarification relative to recycling glass and Alm- quist noted that at this time it is not economically feasible since the'closest recycling of glass is in Portland. Almquist added that it is his understanding that recycling of glass is not required'in this wasteshed. Almquist told Reid he would research for clarification. On roll'call the motion passed with- out opposition to second reading. ESTABLISHMENT OF CREDIT First reading was given an ordinance amending Sec. 14.02.020 of the Ashland Municipal Code with respect to establishment of credit and Acklin moved to second reading; Elerath seconded the motion which passed unanimously on roll call vote. OTHER BUSINESS The City Administrator noted that Lithia Water is now available at the Civic Center in the patio area located between the two buildings. ( Bennett passed out the minutes of the most recent Rogue Valley Council of Governments and noted their support for sluicing of Reeder Reservoir. Bennett also reported that the Bear Creek Green- way long-range goals affecting Ashland would be acquisition of land on Oak Street. Bennett reviewed action from the Department of Energy as it relates to overcharging by Exxon and noting that monies are being made available from this source but exact amount is still unclear. Bennett noted that some cities are coming back to RVCOG including Grants Pass and Josephine County and that members are encouraged by this recent interest and potential of RVCOG. ADJOURNMENT The meeting adjourned at8:l8'P;M. Nan E. Franklin City Recorder L. Gordon Medaris Mayor 4/1/86 p. 3 '. " . i P(~ ~ -# 8't,-0/0 ASHLPJffi CITY COUNCIL March 19,1978 I would like to appeal denial of ~ Development on 1936. the decision of the Planning Commission Oak Street at the Meeting of March 12 , The Denial was based on the Flood Plain. My Development as Certified by a Registered Civil Engineer ( Mr. Roger Kauble) is not in the Flood Plain according to the FEMA map adopted for use in establishing the Flood PlAin boundries. I Have agreed to meet and exceed the requirments of the appli- cable city ordinances. I have in good faith, followed the direction as outlined in Ashland"s Compo Plan, and have agreed to take steps to prevent or minimize any damage which may occur from flood events beyond ~ control. I have agreed to meet all ordinance Requirments as outlined in Chapters 18:20, R-l Single Family Residential; 18:62. Physical Constraints, although there are no lots located in Class B lands as defined by this ordinance; 18:68 General regulations, 18:70 Solar Access; 18:88 Performance Standards; and all others that may apply, including all 14 conditions suggested by the Planning Staff in their report of Feb. 12, 1986 where they reccommended approval,. Thank You for your consideration in this matter. #~~ Harold T. Gentry 107 Oak Street Ashland Or. 97520 WINDMILL INNS OF AMERICA . " Ashland City Council Attention- Brian Almquist City Administrator Ci ty Hall Ashland, Oregon 97520 " .~ t.' ... April 1, 1986 Dear Mr. Almquist, My letter today is a request for an appointment on the earliest available agenda to approach the city council. My time before the council will be in presentation of a proposed EXPO 86 ~NFORMATION CENTER to be located on the premises of the Ashland Hills Inn. The intent will be to show the potential benefits to the city of Ashland that this added attraction will bring, and to receive the councils approval to proceed. Please notify me at your earliest convenience at the , > Ashland Hills Inn 482-8310. Scott Bradley Vice President of Marketing Thank You, .. /~t ..~- ASHLAND HilLS INN ASHLAND, OREGON 97520 2525 Ashland St. . (503) 482-8310 ROSEBURG, OREGON 97d70 MEDFORD, OREGON 9750d 1450 NW. Mulholland Dr.: ~ (SC '. '1901 1950 Biddle Rood. (503) 779-0050 TOLL FREE, "") 800.452.5315' (OUTSIDE OREGON) 800.5d7-d747 VICTOR ATlYEH 'ft OOVE"NOR Fomt 731&-3'~ Department of Transportation STATE HISTORIC PRESERVATION OFFICE Parks and Recreation Division 525 TRADE STREET S.E.. SALEM, OREGON 97310 Apr il 3, 1986 The Honorable L Gordon Medaris Mayor of Ash 1 an d City Hall Ashland, IF 97520 Oear Mayor Me dar is: This is to noti fy you that the following property has been proposed for nomination to the National Register of Historic Places and will be reviewed by the State Advisory Committee on Historic Preservation on May 9,1986. Kane, E. C;, House (1886) 386 B Street Ashland, Jackson County, Oregon The National Register is the Federal Government 's offi cial 1 ist of historic properties worthy of preservation. Listing in the National Regis ter provi des recognition and ass is ts in preserv ing our Nation 's heritage. Enclosed are a copy of the reeting agenda and a copy of the criteria 'under wtlich properties are evaluated. This is to make certain that you are aware of: (1) the effects of 1 isting a property in the National Register of Historic Places, and (2) your opportun ity to comment on the proposed nomination. Listing in the National Register results in the follOlling for historic properties. Consideration in planning for Federal, federally 1 icensed, and federally assisted projects. Section 106 of the National Historic Preservation Act of 1966 requires that Federal agencies allOll the Advisory Council on Historic Preservation an opportun ity to comment on all projects affecting properties listed in.,the National Register. Details of the review and commenting procedures are given in 36 CFR 800. , ( , Eligibility for Federal tax provisions. If a property is listed in the Nati'onal Register, certain Federal tax provisions may apply. The Tax Reform Act of 1984 rev ises the h is tori c preservation tax incentives authorized by Congress in the Tax Reform Act of 1976, the Revenue Act of 1978, the Tax Treatment Extension Act of 1980, and the Economic Recovery Tax Act of 1981, \\I1ich provide for a 25 percent investment tax credit for rehabil itating historic commercial, industrial and rental -residential buil dings instead of a 15 or 20 percent credit available for rehabil itation of non-historic buildings nnre than 2 , 30 years old~ This can be corrbined with an 18-year cost recovery period for the adjusted basis of the building. Certified structures with certified rehabilitations receive additional tax savings because owners are allowed to reduce the basis by one-half the amount of the credit. The Tax Treatment Extension Act of 1980 provides Federal tax deductions for charitable contributions for conservation purposes of partial interests in historically important land areas or structures. For further information pl ease refer to 36 CFR 67. Consideration of historic values in the decision to issue a surface coal mining permit lItlere coal is located, in accord with the Surface Mining and Control Act of 1977. For further informa t i on pl ease refer to 30 CFR 700 et seq. Qual ification for Federal grants for historic preservation lItla1 funds are available. Funding is unavailable at present. Under IRS 358.475 to 358.565, owners of Oregon properties entered into the National Register of Historic Places, including those properties lItlich have been designated as contributing features of historic districts, may apply for special assessment status--a "freeze" of the true cash val ue for a 15-year period. In return for this benefit, lItlich is a temporary freeze on increases in assessrrents, the property owner agrees to maintain his property in such a way that it does not deteriorate and is encouraged to submit all plans and specifications for alteration, rehabilitation or restoration for revieN and approval by the State Historic Preservation Office. Under Chapter 49 of the Uniform Building Code recognized in Oregon, National Register properties, and certain other historic properties, are eligible to be considered for waivers of certain normal code ~requirerrents in the interest of preserving the integrity of the property. Owners of priv'ate properties nominated to the National Register of Historic Places have an opportunity to concur in or object to 1 isting in accord with the National Historic Preservation Act and 36 CFR Part GO. Pfly owner or partial owner of private property lItlo chooses to object to listing may submit to the State Historic Preservation Officer a notarized statement certifying that the party is the sole or partial ""mer of the property, as appropriate, and objects to the 3 . 1 isting. For a single privately owned property with one owner, the property will not be 1 isted if the owner objects. In nominations with multiple ownership of a single property,or in nominations of historic districts, the property, or district, will not be listed if a majority of the owners objects. Each owner or partial owner of private property has one vote regardless of what part of the property that party owns. Normally, a property owner within a proposed historic district may not have his individual property deleted from the nomination by a letter of objection. If the property cannot be 1 isted because the owner or a majority of owners objects prior to the submission of a nomination by the State, the State Historic Preservation Officer shall, under federal rule, submit the nomination to the Keeper of the' National Register for a determination-of eligibility of the property for inclusion in the- National Register: If the property is then determined eligible for 1 isting, although not formally 1 isted, Federal agencies will be required to allClil the Advisory Council on Historic Preservation an opportunity to comment before the agency may fund, license or assist a project WIlich will affect the property. If property owners choose to object to the 1 isting of the above-named property, the notarized objection must be submitted to this office by the date of the forthcoming meeting of the State Advisory Committee on Historic Preservation on May 9, 1986: Comments of others on whether the property should be nominated to the National Register should be submitted to the State Historic Preservation Office also. A copy of the nomination document is on file at this office and will be made available upon request, as will information on State and Federal tax provisions. We hope th is information is he1 pfu1 to you: If questions concerning the National Register nomination process arise, I can be reached at th e follow ing number (503) 378- 500 1. ' Sincerely, !Z t, fY!17>)Xw7r /--:>c.nf'l.V'-- E1 isabeth Wal ton Potter Preservation Special ist EW P: jn 9707C Enclosures cc: Ashland Historic Commiss ion Jlemnrandum April 11, 1986 . ijl' 0: Honorable Mayor & City Council ~ rom: Brian L. Almquist, City Administrat~ ~ubjed: Vacation of a portion of 7th Street The attached petition does not contain the approval signatures of the requisite 2/3 of the affected property owners for the vacation of a portion of the 7th Street right of way. Thus, it is the prerogative of the Council to proceed to set the hearing, or it may reject the petition. As the attached memo from the Asst. City Engineer indicates, the inclusion of the City-owned Cemetery would place the petition over 2/3 majority, but this is also the Council's prerogative. As you can see from the attached map, Ms. Eden is petitioning only for the vacation of the strip adjacent to her property (about 88 feet), This would allow the area to be fenced or a building addition to be constructed within this area. Since the present right of way is uniform from E. Main through to "A" Street, it seems that a vacation of only the 88 foot portion could create a building setback intrusion which might set a precedent for. similar requests throughout the Railroad District. Please note that all of the rights-of-way widths are uniform throughout the District. c#lemnrandum April 3, 1986 . 'ID'o: Al Alsing, Director of Public Works Jlf rom: Jim Olson, Asst. CitYEngineer~/iJ() ~ubjed: Proposed Vacation of a Portion of Seventh Street Attached are petitions calling for the vacationof--a-strip-of-land-,-.----- off the west side of Seventh Street from E. Main to the alley in Block S of the Railroad Addition. This situation is unusual in that it involves City owned property (cemetery). The cemetery all the land within the affected area limits. signature on the petition it is impossible to The area represented on the petition is 45.2% cemetery is to be included with the petition, 89.7%, well over the required 2/3 majority. a large portion of comprises 44.5% of Without the City's gain a 2/3 majority. of the total. If the the total would be The description used with the petition appears to be in error. The footage to be vacated and the footage to be retained (measured from the curb face) have been reversed (see attached letter). I have verified with the petitioner that the intent was to leave 5 1/2 feet of right of way west of the west curb face on Seventh Street and to vacate the remaining portion to the west. The description should read "11.5 feet off the westerly side of Seventh Street ..." Apparently, Ms. Eden presented the correct arrangement to those signers with whom she made personal contact. Hopefully this can be brought out during the public hearings without the necessity of recirculating a revised petition. Ms. Eden has spent a great deal of time in acquiring the attached petitions and would welcome a solution to this lengthy process. Attachments: Petitions Letter to Ms. Eden Address list Petition Summary SEVENTH STREET VACATION REPRESENTED ON MAP NO. LOT NO. AFFECTED AREA PETITION 391E 9AC 900 3,900 S.F. Yes " 1000 3,770 " Yes " 1100 6,500 " Yes " 1200 6,500 " Yes 1300 6,500 " Yes? 1400 7,100 " No 1500 10,650 " Yes 1600 8,875 " Yes 1700 4,260 " Yes 2200 900 " No 2300 1,500 " No 2400 1,500 " No " 2500 3,000 " Yes " 2600 3,000 " Yes " 2700 3,000 " Yes " 8500 600 " No " 8600 600 " No " 8700 7,500 " Yes " 8800 7,500 " No " 8900 5,000 " No " 9100 3,850 " Yes " 9200 5,250 " Yes " 9300 5,000 " Yes " 9400 2,300 " Yes? " 9500 3,600 " Yes " 9501 800 " No " 9600 6,500 " Yes " 9601 6,200 " Yes " 9700 10,000 " Yes " 9800 560 " Yes " 9900 ' 665 " Yes " 12300 450 " No " 12400 940 " Yes " 12500 1,980 " Yes 391E 9AC 12600 112,450 S.F. No TOTAL 252,700 S.F. AREA REPRESENTED ON PETITION - 114,300 S.F. = 45.2% AREA NOT REPRESENTED ON PETITION - 138,400 S.F. = 54.8% DOYlna EdeYI 777 East 'Main Street Ashland, Oregon 97520 (503)488-2793 March ZO, 1986 Ashland City Planning Department Ci ty Hall Ashland, OR 97520 Dear Planning 'Department, The attached petitions are in support of my desire that the city vacate a pc.rtion of its right-of-way adjacent to my property. I have been told by your staff that the right-of-way, which literally extends to my home which was built before the turn of the century, was established prior to the year 1900 for the purpose of widening the street in case the Railroad District needed it before the turn of that century. The street itself is very wide, and your staff has told me that there are no plans of widening it, further. The unusually wide right-of-way, however, prevents me from'making normal improvements on my property. I have been working with your staff and the Engineering Department and have been instructed to obtain the enclosed petitions. It has taken me over a year to obtain them, in part because some of the essential homeowners live out of the area and in part the telephone company (corner of Sixth and East Main) had to literally send someone from Portland to study the situation before they fi na 11 y agreed to the request. I have now completed th is 'arduous process. Ever, while I have been collecting the petitions, there has been further harrassment -- by adolescent boys of roy teenage daughters whose bedroom windows are on the ground level 'looking directly OY,to Seventh Street. Their bicycles have been stoler, twice !chains were cut), and I am prevented from building any sort of fence, porch, or other protection from harrassment for my daughters because of a right-of-way that everyone I've spoken with agrees is out-of-date and unwarranted. - Please inform rae of the next steps I must take to complete this process. Thank you. Sincerely, fyQ11MA. ~ Donna Eden ..............1-1"" JAN 28 1886 39 IE 9AB . ']"'!"~oJ_ _____ l~ -~, 39 IE 9AC t I_U .MA IN,,,,,,.,, ~u' I 1 " 110 ,II ,12 ~p.GG" f: I ~; 7; . ~ I I ' ,I m r=-.......::. -;:r.;;.~".!-- ~ ~ " 1 2~~,: L_ I I- i,' ... '9 24 !. ~ 25 , ~ : ,. 4'] ,-I .. . :.u~1' - 26 i f ~ -, ' [ ~'-J-=;- ..1.N '...-- J"'rL 15 --. t 16~ , - , ':''} 7, II ~4 --. II, 18.- " . ~""~~ ; I t- ~ 2'!ua, ./ ~ 11 21 , . Lots Represented on Petition , ) 12600..._..'.......~..",-.. ,I --., SEVENTH STREET VACATION i Legend , "Sca1~ 1"'-100' ..... Limits of Affected Area 21 ~ ,~ I s": 5- [ ~i ill~ I . . 39 I E 9D8 i i~ I.- r ~ !:, " ~.' !.~ r. I., I, , \; -I. , f:- ,~ 1 ~;:.... , t" ~.: .0 ~ !!! ., ',' i"- , t' l~~ I. I" i' 't, tj , ci ~1 Ii f, t'., '1" f. r t~ " r ~, I ,- r en '" i ' , L l' ~emorandum April 11, 1986 '(fi 0: Honorable Mayor & City Council /' ., Brian L. Almquist, City Administrato!J~~ JIf rom: ~ubjed: Request to paint Curb House Numbers There are currently no City ordinances or policies governing requests of this nature. In the past, the Lions Club, Boy Scouts, etc., have received permission from the City Council to use this service as a fund- raiser for club activities. This particular request is for the purpose of self-employment. If the COID1ci1 grants this request, it should be subject to standards set by the Director of Public Works as to color, size and quality control. t . . Harold L. Grogg 2030 Wine Street AshlAnd, Oregon 97520 ~!arch 27, 1986 To the rremhers of the City Council: I am requesting permission to :'lJint ]'ol1se eddresses on curbstones, as this appears to be needed in many places and would provide the additionAl work I need. I am presently working only part-time. Due to the fact that I ow 57 years of age and have arthritis, it has been difficult for me to find a~ditional e~ployment. Consequently, self-errnloyment seems to be the answer. I could work at my own pace and as m11ch as my p!-ysical condition permits. Having "ermission to do the ahove-menti.oned 'vork ",ould be very much Appreciated. Respectfully, '~':2,~ I, , Harold L. Grogg ~ ~emnraudum April 11, 1986 , . ~ '(fi 0: Brian L. Almquist, City Administrator ':iIr t<-' <:'1 rom: Allen A. Alsing, Director of Public Works ~ubjed: Request to Cut Pavement I have reviewed the attached request to cut pavement and would comment" as follows. 1. Meade Street is under a pavement excavation moratorium until 9-19-88. 2. Since the lot owner also owns the adjacent lot, it would be possible to make a temporary split in the water service at the adjacent lot. We would request that the owner pay for a new connect and the labor and material for the temporary split. At the end of the moratorium period the City could make the new, permanent connection in the appropriate location. 3. It appears that the lot could be served with sewer by making the connection to the alley at the rear of the property, so this should be no problem if the owner is able to obtairi an easement through the neighboring property. Attacrunent (1) l~:. -' - , to "'. . <:l ~, '" ';:0 '" 'l> " FO, 3/4" PIPE"" \, ., . . )[' J/d" 10"', "N --, .,;_.. f""'":: 16,5 ST LINE OL.e No. 39) ~ , , , , .. - f~\ SEr J/6Jfr;" I. PIN -.. --~.. IN '0' Of CONe UTA/NING' WAll ~ "' "' . " , ~, ~ " . , C Co ~ .. FD, 3/4" PIPE:~..:..'-':':"- SUMMIT STREET" " ,'. ,> ,..,,..";'. 39 IE' 9c./i" 'toe I f' ,-ENGINEER'S , , , , CENTERLINE I \ J u ". " l' r\ _ _-00:. ", (Pi A r tEe Id}'1." ...j ".' , ., , .VACAr,D , , :.. "I' O,d, ,~94 8 1229 '" c " -, IC cj C ., ;,; JO' JO' , . , ..... ll.J ll.J c:c ..... :<ri ll.J ~ '::t ll.J ~ I"": '" "- c, -"-. ~ c.' o C C '" " ..ID )/In I zJA" ,'... IRS S 11.10'1, J.45' , , ,/ 94.45' ~ , 17,94 .) "- PARCEL No 2 ." ... .. ~ 0./42 Acres C ,c"" , ,,J ,', 9192 . ; i!'! ',~ C 0,146 Acres 0 -#'?~/ g 0) N,89042'3/'W ,'-s89052'54"W 13.50' PE ARL 5,89040'56"E, -~-,'- 'I 161.61' (PiA' 58 040' 56"" 16210' ,'" 98,26 , 'EC,/d]') /6).62' ~ ;- .. " Jl -~ ,1 ~j , . .', , . , 16' I,j I;' . ~ .~. -~ ~ i ~\ oi ___o~Or- ~ I ",'l~ ------- -~ ~. \ :2 11 >'1 PARCH No 3 ,'!t. b 0295 Aaes ~ ~ 'c ~ ,~ '~.:-."'-"~~;-'<;":'~'~'I";::-'!r;E'~.;i.;,,:" ...... """,,"." .,.,'.;;1' ..... ..... :j'q~A;i7'r"''''~ll'~~t~')':-~~. ,'(D.II2"8fPIPE Vi ~ 8RS.N./rIJ'E. 'h , ';. 81i5. N, 67"lZ'L 0 28' ..... 0.41' 0 ~ ~ ,'lN89042'31"W 84;),)'.\ / . \ ' , <\ ~ I " VI,) ~ '>" /2.30 './ \, I \1 ,I 'r;,89042'Ji"W :,' 6.00' " '5,OOo01'06"E, 10,00' <(-t- ?~ )... ll.J -...J -...J '::t \\) ~\ . '0 'v \IJ -X\ -30:"- I L~___ ", I 16' :62. j.c:S' ,'r~Ar h(-. 10J'1 ;61. j.'j 589047'48"E InWA ASHLAND PARKS AND RECREATION COMMISSION \ ( CITY HALL . ASHLAND, OREGON 97520 . 482-9215 or 482-9216 PARK COMMISSIONERS: KENNETH J. MICKELSEN Director :lEAN M. CRAWFORD DENISE W, HARNL Y DENNIS JOHNSON GARY NELSON L. B. (BERNIE) SEARS April 8, 1986 Honorable Mayor and City COlUlcil MeT1bers CITY OF ASHlAND At the presentation of the Ashland Parks and Recreation Department's 1986-87 budget, Director Ken Mickelsen outlined a pIal"! to acquire additional park land for the citizens of Ashland. Basically, the plan was for the Ashland YMCA to donate to the City of Ashland approximately six acres of land that they own on Tolman Creek !bad under the stipulation that it would then be dedicated for park purposes. In return, the Ashland Parks and Recreation Ccmnission, with the support of the City Council, would agree to develop the site into an active park. The ftmds for the first phase of park developnent were included in the Ashland Parks and Recreation Lepartment' s 86-87 budget that has been approved by the budget ccmni ttee. I . ... : ~.~ , ..,.... - 0" .;- _ ,-_ . ./) Attached is a Maintenance and Use Agreement that has been. approved. by the Ashland Parks and Recreation Ccmnission and bT the YMCA,.BOard of Directors to implenent this'plan. The agreement has been revieWed by Ron Salter and Brian Alnquist. . ...... .at~, The Ashland Parks and Recreation Ccmnission is recx:mnending to the .City Council that they accept the land donation and approve the agreement. Sincerely, 1~a~01~~~ ASHLAND PARKS AND RECREATION CCM1.ISSION ri:l!ne of '':umous Lithls Park c' __ ~ . , . MAINTENANCE AND USE AGREEMENT The parties to this agreement are the Ashland Family YMCA, hereafter referred to as YMCA; the Ashland Parks and Recreation Commission of the City of Ashland, Oregon, hereafter referred to as the Park Commission; and the City of Ashland, Oregon. Whereas, the YMCA has agreed to dedicate to the City of Ashland, Oregon, certain real property described in Exhibit A . attached hereto for use as a city park under the control and management of the Park Commission as provided in Article XIX, section 3 of the Charter of the City of Ashland, Oregon, hereafter referred to as the Park; Whereas the YMCA operates various programs consistent with its tax exempt purposes as a nonprofit organization hereafter referred to as YMCA Programs; and Whereas, the Park Commission intends to construct improvements upon the Park in two phases, hereafter referred to as Phase I and Phase II upon segments of the Park as outlined on the diagram attached hereto as Exhibit B; Now, therefore, the parties agree as follows: 1. within one year after the date of this. agreement the i Park Commission shall complete the following improvements upon Phase I: a. install functioning irrigation system connected to the existing well on the property to be upgraded with pump to be installed and connected to irrigation system adequate to irrigate all playing fields indicated on diagram. '-1- Agreeinent-, b. Fill, level, and plant grass seed suitable for multi-purpose playing fields, including suitability for soccer, in area indicated on diagram. c. construct multi-purpose building including restrooms, concessio~ and storage in area indicated on diagram. d. Develop unpaved parking area for a minimum of cars and landscaping to meet applicable city codes and irrigation system for landscaping where indicated on diagram. 2. The Park Commission shall use reasonable, good faith efforts to complete the following improvements upon Phase II " within two years after the date of this agreement, provided if the park Commission is unable to perform its obligations under this subparagraph regarding Phase II within said time due to unforeseen circumstances beyond the control of the parties to this agreement, then the Park commission shall use reasonable good faith efforts to complete the following improvements upon Phase II as soon as practical and in no event later than three years after the date of this agreement: a. Develop upper field area for multi-purpose playing fields including suitability for soccer. · . ,b. Pave parking area and install playground equipment and picnic area so as not to interfere with use of playing fields. 3. By January 1 of each year, commencing January 1, 1987, the YMCA shall submit to the Park Commission, in writing, a schedule of YMCA programs for the calendar year commencing on -2-' Agreement , ", " January 1 of that year to be carried out by the YMCA in the Park, specifying the dates and hours of such programs and the nature of such programs. By February 1 of each year the Park Commission ~ shall ~ppreJe usage of the Park by the YMCA on the dates and times set forth in the schedule submitted by the YMCA for the programs described in such schedule. Approval of such schedule shall not be unreasonably withheld by the Park Commission. The Park Commission shall not authorize any other person or entity to use the playing fields or multi-purpose building in the Park during the times approved by the Park Commission for use of such playing fields and building by the YMCA. The YMCA shall have the exclusive right to use the playing fields and multi-purpose building in the Park during the times approved by the Park Commission for use by the YMCA. The YMCA is authorized to place a notice, in the Park informing the general public that during certain times approved by the Ashland Parks and Recreation Commission the YMCA shall have the exclusive right to use the playing fields and multi-purpose building. 4. The Park shall be administered by the Park Commission as a City Park, and the YMCA shall have the right to use the Park on th€ same basis as any other person or entity during those times when the YMCA does not have the exclusive right to use the playing fields and multi-purpose building, provided, however, that there shall be no fees or costs charged to the YMCA for use of the Park or any park playing fields or facilities at any time, in perpetuity. The YMCA shall have the right to use the playing -3- Agreement i .' i fields, park and facilities in the park at no cost to the YMCA in perpetuity for YMCA programs during all times when such use is approved by the Park Commission. 5. During all times when the YMCA uses the park or playing fields in the park or park facilities for any YMCA programs or purposes, the YMCA shall hold the Park Commission and City of Ashland harmless from any and all claims arising against the Park Commission or the City of Ashland and its employees, officers, and officials for any injuries or damages sustained by any person, other than employees, officers and officials of the Park Commission or City of Ashland, arising as a result of the use of the Park by the YMCA and due to any cause other than the negligence of the City of Ashland or the Park Commission or its employees, officers or officials. 6. The Park Commission shall maintain the park and the playing fields and facilities in the Park in a safe and usable condition for a multi-purpose park with the playing fields being ma inta ined in acceptable play ing cond i t ions su itable for socce r in perpetuity as long as the YMCA continues to use the Park for YMCA programs. 7. The YMCA shall exercise reasonable care to supervise its use of the Park in a reasonable manner. 8. The YMCA shall have the right to store athletic equipment and supplies in ,the multi-purpose building in an area designated by the Park Commission during the YMCA usage schedule as approved by the Parks Commission. -4- Agreement " , . 9. The YMCA shall have the right to leave portable soccer goals on the site in the Park throughout the year in perpetuity. 10. The YMCA shall have the right to "line" soccer fields on the playing fields in the Park from time to time in perpetuity. 11. The name of the Park shall be "Ashland YMCA City Park." 12. 'I'he City 0 f ''''h~.and-s,h.a-lJ._cn",.ope_r_a_te_w.ith-.'the- and / Commission in the performance of its obligation shall not unreasonably withhold any or consent required from the City of Ashland and nee by the Park Commission to perform its In the event of the inability of the Park Commis ' n to perform its obligations hereunder, the City of A shall assist the Park Commission in the p man ~io..s b,,-n!lI11der: Dated this day of , 1986. ASHLAND FAMILY YMCA ASHLAND PARK COMMISSION By: By: CITY OF ASHLAND, OREGON By: -5- Agreeme'nt ..----'. / RONALD L. SALTER ATTORNEY AT L..AW lil4 THIRD STREET .' ASHLAND,OREGON 97520 (503) 482.421 S March 24, 1986 Mr. Kenneth J. Mickelson Parks and Recreation Director Ci ty Hall Ashland, Oregon 97520 Re: YMCA Agreement Dear Ken: Thank you for your letter of March 21, 1986. Concerning the Bargain & Sale Deed: 1. Exhibits A, B & C where not attached, and thus not reviewed. 2. Exhibit 0 is the Maintenance and, Use Agreement, and it will be commented upon separately. 3, The City is taking the land, "subject to all encum- brances of record": Accordingly, I would suggest that we acquire a title report to see exactly what we are getting. Also on that subject, the title report would disclose the exact name of the grantor, which I believe may well be something different than is stated on the deed. In addition, by State law, all deeds must contain the following language: "This instrument will not allow use of the property described in this instrument in violation of applic- able land use laws and regulations. Before signing and accepting this instrument, the person acquiring fee title to the property should check with the appropriate City or County Planning Department to verify approved uses." " // c'" ' /- .,! /. Mr. Kenneth J. Mickelson March 24, 1986 Page 2 In addition, the construction and maintenance of the parking lot is not discussed, unless it is covered in the Maintenance and Use Agreement. Presumably, construction and perpetual maintenance would be the obligation of the City. The following comments concerning the Maintenance and Use Agreement: Paragraph 3: It states that, "Park Commission shall approve". I would suggest that it say, "shall consider". Page 4, paragraph 8: Is it just during the actual activity, or is it during the general season? Page 5, paragraph 12: It is understood that this p~ragraph would be deleted. [Although most likely known to all, it should be stated] " that any obligation,of the Park Commission not performed is the obligation of the City. No particular questipns were asked by you" and thus I have just reviewed the Agreement in general. If you have any specific questions, please let me know. Very truly yours, "0 \~C{j~ll S, ~~NALD L. SALTER City Attorney _ RLS/pc -.~'" " I. ;- .,~::~:::~;:~'::: ::EN:::::"':, :70nd ',mU ;"::::' ". .... ......."'''~~ {or th~ ~~~~;de;~tion he;~i~~i;er '''t~;-~d~'d~~'' {;~~eb;' g;~~t, b~-rg~i~: "~J/ a~d~~~~~; unt~,n., hereinafter caJ/edg'a~t~~, ; nnc:~tYn()~n.!\,:,,,~aJlCl'n9r,,,g()-I1n ' nnn'n ' nn' hereinafter called granteeJ and unto grantee's heirsJ successors and assigns all of that certain real property witll tile tenements, hereditaments and appurtenances t11ereunto belonging or in anywise appertaining, situated in tIle County 01.. JacKson non.nnnon.n' State of Oregon, desc,ibed ,,">/W1I.=><~K0it>< in Exhibit A attached hereto, subject to all encumbrances of record and also subject to the following encumbrances, conditions, and reservations: SEE REVERSE llf SPACE INSUFFICIENT. CONTINUE DESCRIPTION ON REVERSE SIDEl To Have and to Hold tile same unto the said grantee and grantee's l1eil'SJ successors and assigfJs forever. The true and actual consideration paid for this transfer, stated in terms 0/ dollarsJ is $......N.D..N.t.... @However, the actual consideration 'consists of or includes other property or value given or promised wllich is the wl~ol~ consideration (indicate which).(j) (The sentence between the symbols CD, if not applicable, should be deleted. See ORS 93.030.) .- 1~ construing this deed and where the context so requires, the singular includes the plural and all grammatical changes shall be implied to make the provisions hereof apply equaJ/y to corporations and to individuals. fn Witness Whereof, the grantor has executed this instwment this ,. day of.. .. ,.." /9.. "" if a corporate grantor, it has caused its name to be signed and seal affixed by its officers, duly authorized thereto by order o{ its board of directors. THIS INSTRUMENT Will NOT ALLOW USE OF THE PROPERTY DE, ..........on......,_ SCRIBED IN THIS INSTRUMENT IN VIOLATION OF APPLICABLE LAND ....... . ...... ..,n Dcr"l aTI('~<: P~~()P~ C';lr.NIN~ OR AC.CEPTING ~'. Grantee shall use said real property as a city park, in perpetuity, in accordance with the terms and conditions set forth in the "Maintainance and Use Agreement" a copy of 'which is attached hereto as Exhibit D. Grantor reserves unto itself, its assigns, and successors in interest a perpetual, non-exclusive easement to use for the benefit of Grantor's real property described in Exhibit Call utility, sewer and drainage easements that encumber or exist upon or across the real property described in Exhibit A and also the right to use any and all existing drainage ditches, pipes and water courses whether or not easements exist at the time of this conveyance to use such ditches, pipes and water courses. Grantor reserves unto itself its officen;, employees, members and guests a perpetual, non-exclusive easement to use the parking area designated on the diagram attached hereto as Exhibit B for the parking of vehicles used by Grantor, its employees, officers, members, and guests; and Grantor reserves unto itself, its officers, employees, members and guests a perpetual non- exclusive easement ,to use all roadways and premises open to the public for the use of motor vehicles on the real property described in Exhibit A as access to the real property described in Exhibit C from Tolman Creek Road to that certain strip of lanq designated on the diagram attached as Exhibit B as "YMCA access" lying upon Exhibit A thence along a strip of land, twenty feet in width, on Exhibit A in the location designated in Exhibit B as "YMCA access" from the parking area on Exhibit.A and designated on the diagram attached as Exhibit B to the real property owned by Grantor and described in Exhibit C and designated on the diagram attached as Exhibit B as "YMCA Land." Grantor shall have the right to construct a roadway upon the strip of land on Exhibit A and designated on Exhibit B as "YMCA access" for the use of motor vehicles and pedestrians; and, in this event, Grantor shall maintain said roadway in a safe condition. This access easement'shall be personal to Grantor, its officers, employees, members and quests and may not be assigned or conveyed to any other person. Grantor shall hold Grantee harmless from .any claims arising against Grantee as a result of use of the access ejsement reserved herein by Grantor, or by Grantor's employees, officers, members or guests. ~ ~emorandum April 11, 1986 {Un: Honorable Mayor & City Council Jff rom: /).-, Brian L. Almquist, City Administrato~J,/~,- I I j&ubjert: Helman School Maintenance Agreement I have reviewed the attached letter and Development/Maintenance Agreement between the Parks Commission and School District. The only concern I have is with the requirement that the City provide, for twenty five years, the amount necessary to finance the maintenance of the facility. As the Council is aware, Park tax levy monies may not be used on non-dedicated park lands. As a result, the serial levy for the operation of Meyer Memorial Pool includes funding for the maintenance of non-dedicated park lands. In the event that the voters fail to re-authorize this lev! (which is unlikely), the General Fund would be obligated, under the proposed Development/Maintenance Agreement to provide the funds, irrespective of other City needs, for 25 years. In my opinion, this violates State Law with respect to indebtedness and the local budget law, in that it contracturally binds future Councils and Budget Committees to the expenditure of monies. It would be my include a clause to Since the School District has a right in Section 5 to terminate the agreement by repaying the City's Capital investment, it seems reasonable that the City likewise have an escape clause if the voters fail to reauthorize the levy. :. ",,'. ASHLAND PARKS AND RECREATION COMMISSION . CITY HALL . ASHLAND, OREGON 97520 . 482-9215 or 482-9216 PARK COMMISSIONERS: KENNETH J. MICKELSEN Director JEAN M. CRAWFORD DENISE W. HARNl Y DENNIS JOHNSON GARY NELSON l. B. (BERNIE) SEARS April 9, 1986 Honorable Mayor and Ci ty Council Members CITY OF ASHLAND The Ashland Parks and Recreation O:rnni.ssion has been working with the Ashland School District and with the Helman School parents on a joint plan to upgrade and develop a cxmnunity/school park on the Helman School site. Presently, there is no developed park site in this section of the city. It is the policy of the O:rnni.ssion, when feasible, to utilize school sites in a joint effort with the school district and other ccmrn.mity organizations to develop ccmuunity/schobl parks. This policy has been extrenely beneficial in providing park and recreational facilities for the ocmm.mity. Examples of this policy in action are develorxnents on the Walker School site, the ~liddle School site, and on the SCGC fields on Icwa Street. The financial plan that has been arranged by the Ccmnission to develop a ocmm.mity/school park on the Helman School site involves funding fran the Ashland Parks and Recreation CaTrnission,. the Ashland School District, and the Helman School P.T.O.: The CaTrnission will contribute $25,000 fran bequest money, the school district will contribute $15,000, and the P;T,;O. will contribute $10,000. The one major probl611 with'developing camnmity/park sites On non- dedicated park land is that the CaTrnission cannot use its Park Tax Ievy to maintain the area. The attached Develorxnent and Maintenance Agreanent for the Helman School Park Site, which has been approved by the Camdssion and School District #5, contains a section (#3) on maintenance and repairs which states that maintenance responsibilities will be shared between the Parks J:epart:rrent and the school district. It is ~ understanding that, if the Carrnission enters into this agreement, it would ccmnit the City Council to an ongoing funding obligation for the length of the contract (25 years) . Homf '"'us Lithia Park Helman School/Park Site D=velopnent & Maintenance Page 2 Several years ago the City Council and the Ashland Parks and Recreation Ccmnission met to discuss ways to address the problem of funding recreation programs, including the Daniel Meyer Merrorial Pool, and naintenance of parks and recreational facilities on non-dedicated park land. The solution that came forth was the Recreational Serial Levy which the voters approved. Funds for the naintenance of the Helman School Park site were included in the 86-87 Recreational Serial levy budget that was approved by the budget commi ttee . The cost to the department to fulfil its maintenance responsibilities for the Helman School Park site will be $1,250 to! $1,500 for the first couple of years. After that the cost could increase due to inflationary factors. However, the serial levy is only for a three year period. As long as the voters continue to approve the Recreational Serial Levy, the funds for maintenance for the prop:::>sed Helman SclPol Park site will be provided for by the levy. The Cannission is seeking back-up support from the Council in reference to maintenance obligations. This project has received tremendous ccmnunity supp:::>rt in the Helman School neighborhood both monetarily and in effort to make it feasible. The Ashland School District administration and board have cooperated and worked to make the project a reality. The Ccmnission monetarily endorses a11d has worked on the project because it believes that it would greatly enhance our park system to have a developed park in that area. The Ccmmission believes that the ongoing maintenance obligation which the city would p:::>ssibly have to in= is small canpared to the benefit that the a:mnunity would gain, and, t-herefore, asks the Council to support and approve this agreement. Sincerely, JJc1;:rr';rd,C:~~rf:mL ASHLAND PARKS AND RECREATION CCl>lMISSION I/~ .. ~ .. \ .... DEVELOPMENT AND MAINTENANCE AGREEMENT' HELMAN SCHOOL - PARK SITE THIS AGREEMENT is entered into this day of , 19 between the City of Ashland Parks and Recreation Commission, hereinafter referred to as "PARKS DEPARTMENT" and the Ashland School District #5, Jackson County, Oregon, hereinafter referred to as "SCHOOL DISTRICT". CONDITIONS OF AGREEMENT WHEREAS, both the School District and the Parks Department are public agencies which desire to cooperate to provide parks and recreational opportunities to segments of the general public, and it is deemed to be in the public interest, as well as being of mutual benefit to both parties that they coordinate the development of park and recreational facilities for such purpose. NOW, THEREFORE, for and in consideration of the promises and benefits flowing to each party hereunder, the Parties hereto do mutually agree as follows: 1. Location of Site. Certain real property owned by the School District and described in Exhibit "A" Phase #1, attached hereto and by this reference incorporated herein, and commonly referred to as the "~:elman School Site", shall be provided by the School District for joint development and maintenance under terms and conditions hereinafter set forth. 2. Initial Capital Improvements. In conformance with the site plan and final eonstruction documents (to be mutually agreed upon between the parties prior to commencement of any improvements or construction), the School District and Parks Department will develop and construct improvements on the land described in Exhibit "A" Phase #1. The Parks Department will contribute up to twenty-five thousand dollars ($25,000) whieh includes labor and material cost, to the initial development cost of the project. 3. Maintenance and Repairs. The School District shall be responsible for the following: the daily maintenance and care of the developed i area, including mowing, clean-up, and the payment of all utility bills associated with the site. The Parks Department shall be responsible for: maintenance of the playground equipment, maintenance of the irrigation system, fertilizing and aerating, maintenance of the trees and shrubs associated with this plan, and provision of weekend clean-up of the area. As to any permanent improvements, in the event unusual maintenance expense is required due to unusual weather conditions, vandalism, or other unforeseen reasons, the School District and the Parks Department shall share the cost of repair equally. 4~ Use of the Premises. When the site is not being used for School District activities, the area will. be open to the general public. 'I' ; .".';' 'Development and Maintenance Agreement Helman School - Park Site PAGE 2 5. Termination. The School District shall reserve the right to unilaterially terminate this agreement should an irreconcilable dispute between the parties develop. In such an event, the School District shall pay to the Parks Department an amount of twenty- five hundred dollars ($2,500) per year based on the first ten (10) years of the contract and multiplied by the number of years remaining in that ten year period. The ten year period starts from the date the contract is signed. After this ten year period, " the School District has no obligation to reimburse the Parks Department for the funds they contributed for the initial capital development for this project. 6. Alterations to Agreement. It is mutually agreed that if both parties agree to change the wording of this agreement, that changes can be made to this agreement. 7. Term. This agreement shall be effective for a period of twenty-five (25) years beginning the day of 19 and shall terminate (subject to paragraph #5) at midnight the-- day of , 19 day of , 19 Dated this ASHLAND SCHOOL DISTRICT #5, JACKSON COUNTY BY District Superintendent CITY OF ASHLAND PARKS & RECREATION COMMISSION BY Chairman c:fJNtmorandum March 31, 1986 mo: Brian L. Almquist, City Administrator .. JIf rom: (j Allen A. Alsing, Director of Public Works ~ubjed: Authorization for Mayor to Sign Memorandum of Understanding Attached is a Memorandum of Understanding between the City and the U.s. Forest Service concerning closure of roads into the watershed under various circumstances. Staff has worked with the Forest Service in drafting this document and I recommend that the City enter into the agreement. Would you please place this on the Council agenda? Attachment (1) , -' " ." . Ma:MORANDUM OF UNDa:RSTANDIN~ USDA FOREST SERVICE, REGION 6 ROGUE RIVER NATIONAL FORgST ASHLAND RANGgR DISTRICT and the' CITY OF ASHLAND, OREGON This Memorandum of Understanding is made by and between the City of. Ashland, hereinafter called the City, by and through its Mayor. and the United States Department of Agrilculture, Forest Service, acting by and through the Forest Supervisor, Rogue River National Forest. hereinafter called Forest Service. WITNESSETH THAT: WHEREAS, as specified in the Water Resources Planning Act Of July 22. 1965, "In order to meet the rapidly expanding demands for water throughout the Nation, it is hereby declared to be the policy of Congress to encourage conservation.,.and utilization of water and related land resources of the United States on a...coordinated basis by the Federal Government, States, localities, and private enterprise with the cooperation of all affected Federal agencies, States. local governments..."; and, WHa:REAS, the parties hereto did in 1929 enter into a Cooperative Agreement, entitled "Cooperative Agreement For The Purpose Of Conserving and Protecting The Water Supply Of The City Of Ashland, Ore.of' of 1929"; and, WHERE AS, the parties hereto did in September of 1979 did agree upon except as qualified the "Interim Watershed Plan"; and, WHEREAS, the parties hereto are in consensus that both the above referenced Cooperative Agreement and the Interim Watershed Pian, although still in effect, now require further clarification and updating to address issues and circumstances which have changed since they were entered into; and, WH~REAS, The City: 1. Has the responsibility for providing its citizens with a water supply; and, 2. Has historically used the water from Ashland CreeK; and, 3,' Has helped develop a short-term plan and currently guided by the Interim Watershed Plan for the analysis and implementation of stated objectives to meet the on-going responsibilities of general stewardship of the land. The Interim Plan tenure is valid until the Rogue River National Forest Plan is completed and approved. The objectives of the Interim Plan address fire prevention and suppression, maintenance of a healthy and vigorous cover of vegetation - particularly in the event of severe fire. insect'or disease occurrence to vegetation creating extreme fire danger; and, , 4. Has signed and approved .by the authority of the Mayor of the City of Ashland the Interim Watershed Plan conditionally set forth in the attached report in the Interim Watershed Plan labeled "Attachment A"; and, . Page 1 -..... J 5. Has agreed as specified in the above referenced Cooperative Agreement. .....should the City of Ashland desire any special protection measures not provided by the regular Forest Service administration, they'may be obtained by the appointment of additional employees to be appointed by and to be directly responsible to the Forest Supervisor.....; and, 6. Has provided during the 1982, 1983 and 1984 fire season routine patrols of City fire personnel through the Ashland Watershed for the purpose of fire prevention; and, 7. Has provided during fire season 1985 volunteer City personnel who patrol within the Ashland Watershed for the purpose of fire prevention; and, WHEREAS, The Forest Service: I. Has the responsibility for managing the watershed from which Ashland CreeK originates and drains; and, 2. Has delegated to the Ashland District Ranger authority and responsibility to administer, the Ashland Watershed; and, 3. Has agreed with the City to manage the watershed in such a way as to conserve and protect the City's water supply; and, 4. Is required by Law and Policy to manage National Forest lands consistent with protection of the basic resource. soil, and maintenance of State and Federal water quality standards; and, 5, Has developed a Fire Management Plan For The Ashland CreeK Watershed as directed in the approved Interim .Watershed Plan and through the Fire Management Plan addresses pre-suppression, suppression, fire prevention and fuel management actions necessary to prevent a catastrophic wildfire occurrence in the Ashland Watershed; and, 6. Has developed and implemented four closures under the authority of the Code Of Federal Regulations within the geographic location and for the protection of the Ashland Watershed which stipulate "No Overnight Camping"; "No Off Road Vehicles"; "No Open Fires" and "Roads Closed" during wet fall and winter weather; and, 7. Will close the Ashland Watershed to the public under the authority of the Code Of Federal Regulations applicable to National Forests during periods of extreme fire danger; and, e. Does recognize extreme fire danger by the moisture content of live vegetation and dead vegetation during summer months in combination with the Palmer Drought Index; and. 9. Is required to provide public notice and posting of signs bringing to the public's attention closures that are in effect in the Ashland Watershed so that the public has a reasonable opportuni ty to be aware of closure area and requirements; and, 10. Has the responsibility for news releases that effect National Forest land, including the Ashland Watershed; and, . 11. Has agreed to establishing at the City's expense gates on road 2060 at T.39S.. R.IE, Sec. 21 NENE and road 2060200 at T.40S., R.IE., Sec. 15 NENE north of Bull Gap, to be used to close Page 2 ,^ :; the Ashland Watershed during extreme fire danger when approved by the Forest Supervisor; and. NOW, TH6:RE FORE, It is hereby' agreed by and between the parties hereto as follows: The Forest Service shall: I. Establish vegetative fuel moisture plots within or adjacent to the Ashland Watershed to assess fire danger in order to determine when to close the Ashland Watershed; and, 2. Establish Palmer Drought Indices as a criterion to predict in late spring or early summer the likelihood of serious fire danger conditions due to drought of significant duration of time during the late portions of summer; and, 3. Use the 1000 hour timelag fuel moisture <>3" dia. to 6" dia. dead and down fuel) as a criterion for watershed closure for extreme fire danger; and, 4. Upon determination of a Palmer Drought index of -2.00 or less during the month of May prepare for a closure of the Watershed because of impending extreme fire danger. If during the month of June, July and August the Palmer Drought Index is -3.00 or less and the 1000 hour ,timelag fuel moisture is < 15% and schrub foliage moisture content <100,.. watershed closure for restriction of public access should be implemented; and, 5. Havl! an Ashland Watershed closure proclamation prepared for signature by the Forest Supervisor for timely implementation when the Palmer Drought Index, 1000 hour fuel moisture and vegetative fuel moisture indicates extreme fire danger. Prepare for public notification through the news media and signing of the proclaimed closure; and. 6. Annually provide fire prevention literature and handouts. procedures and training as required by Forest Service management for fire prevention contacts with the public by employees and volunteers of the City; and. . 7. Annually provide training and information to employees and volunteers of the City concerning closures pertaining tq the Ashland Watershed and procedures, authorities and responsibilities for enforcement of closures; and, 8. Notify the City when the closure for the Ashland Watershed for extreme fire danger is rescinded due to a change in weather and/or vegetation conditions. which are usually brought about by precipitation of significant amounts usually >.5" within a IDhort period of time; and, 9..Place a Forest Service locK on gate constructed at T.39S., R1E., Sec. 16 NWNW on road 2060 near Terrace Street; and, 10, Annually. review evaluate and discuss with the City the Ashland Watershed as it relates to fire danger, fire prevention; closures and coordination between the City and Forest Service; and, The City Shall: Page 3 ,- ...:.. I. Designate the Public WorKs Director as the City's representative for coordinati:- :" this Memorandum of Understanding; and, 2. Notify the Forest Service before the City close the gates on private land outside the National Forest Boundary that would affect access onto National Forest; and. 3. MaKe time available during the month of April or May for their employees and volunteers in positions of fire prevention patrol to receive training by the Forest Service. Such training will entail fire prevention procedures and specifics of the closures that are in effect within the Ashland Watershed; and, 4. Maintain a log by their employees or volunteers on a daily basis while on fire prevention pa trol wi thin the Ashland Watershed. The log will record such things as vandalism, illegal activities in violation of closures, numbers of people and tYPIl of public use within thll Ashland Wa tershed and other pertinent information; and, 5. Through the designated City representativll participate in and input into the Environmllntal interdisciplinary Team process for planning, management review and evaluation any resource activity within thll Ashland Watershed. CITY OF ASHLAND, OREGON BY Hayor Datil USDA FOREST SERVICE BY F~~~ Rogue River N. F. . DateMS(" , Page 4 'mo: JIf rom: ~ubjed; RDN/lmt c:fJlII em 0 r a ndum April 4, 1986 Brian 1. Almquis t, Ci ty Adminis tra tor Robert D. Nelson, Director of Finance COUNCIL PUBLIC HEARING -- 86/87 BUDGET Please include the following item of the April 15 Council agenda: "Set public hearing for 86/87 Budget at 7:30 p.m. on May 27; and authorize publication of legal notice thereof." (Ref: ORS 294.421). /' Respectfully submitted, 1?rl- Robert.D. Nelson Director of Finance RESOLUTION NO. A RESOLUTION OF THE CITY OF ASHLAND, OREGON AUTHORIZING THE ISSUANCE OF CITY IMPROVEMENT BONDS IN THE MATTER OF CONSTRUCTION OF CURBS AND PAVING IN WHAT HAS BEEN DESIGNATED AS LOCAL IMPROVEMENT DISTRICT NO. 56 WHEREAS, the Mayor and Council of the City of Ashland did, after due notice, proceed to construct curbs and paving and sanitary sewer installation, in the City of Ashland, Oregon, included in what has been designated as Local Improvement District No. 56, and Levy as assessment for special benefits accruing to the parcels of land affected by and abutting on, such improvements; and WHEREAS, there have been applications by the owners of parcels of property abutting on such improvements to pay in installments the special benefit assessments incurred by reason of said improvements; and WHEREAS, the Bond Lien Docket of the City of Ashland has been made up, as provided by Section 223.230 of the Oregon Revised Statutes, for the amount of such unpaid assessments for which applications to pay in installments have been filed, to wit: NAME TEITELBAUM, Albert, Trustee OR. SHAKESPEAREAN FESTIVAL BOAZ, William & Angelina BLUHM, Douglas A. PAPEN, Frank C. GUNSOLUS, Pamela S, FAERBER, Douglas & Nancy HUBBARD, Robert P. IRELAND, Emma PETITT, Gerald & Virginia STADY, Thomas & Dana MARTIN, Clyde & Cynthia BORGSTROM, Carl DECKER, Bessie JOHNSTON, James A. PEABODY, Larry HOPKINS, John & Edna ROGERS, Mildred I. KINNEY, Richard & Sharon JACKSON, Virginia PASTLES, John & Annabelle HOPKINS, John & Edna RYKKEN, Thelma B. EPSTEIN, William & Shelley TAYLOR, Scott & Jean ROBERTS, Evan & Sarada HOFNER, Dale & Delores GEDDES, John & Eleanor STOLLINGS, Allen & Virginia WYER, Michael D. ~ 'TAL OF BONDED TAX LOT NO. 9BD-4900 9BD-5200 9BD-5500 9CA-12400 9CA-12500 9CA-12800 9CA-12900 9CA-13000 9CA-13l00 9CA-13200 9CA-13400 10B- 900 10B-1200 106-1300 10B-1400 10B-1900 10B-2l00 10B-2200 10B-2400 10B-2600 10B-2700 10B-2800 16AA-2300 l6AA-2400 16AA-240l l6AA-2600 16AA-2700 l6AA-2703 l6AA-2704 5CA- 911 IMPROVEMENTS AMOUNT $ 556.08 1,085.00 1,131.16 357.50 715.00 622.05 357.50 357.50 563.92 715.00 357.50 4,205.18 4,030.09 3,727.43 2,961.96 2,484.78 7,908.92 3,953.32 5,191.95 2,033.37 2,965.56 6,883.30 1,152.94 3,598.64 3,801.29 2,250.89 1,490.40 2,801.44 2,518.73 2,215.59 $72,993.99 NOW, THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND RESOLVE AS FOLLOWS: SECTION 1. That there be issued Local Improvement Bonds of the City of Ashland in the amount of $72,993.99 (Seventy-Two Thousand, Nine Hundred Ninety Three Dollars and Ninety Cents), said bonds to be dated May 1, 1986; to bear interest from the date thereof and be redeemable at the office of the City Recorder of the City of Ashland, Jackson County Oregon, to mature in ten (10) years from the date thereof (i.e. May 1, 1996), and be designated as Improvement Bond No.1 in the sum of $993.99 (Nine Hundred Ninety Three Dollars and Ninety Nine Cents) and Improvement Bonds 2 to 37 inclusive, in the sum of $2,000 (Two Thousand Dollars) each; provided further that said bonds shall be payable in legal tender of the United States of America and bear . interest at the rate of 8.50% (eight and one half percent) annum, interest payable semi-annually. Provided that said bonds shall be signed by the Mayor and counter-signed by the Recorder under the corporate seal of said City; provided that the right to take up and cancel said bonds upon payment of the face value with interest to the date of payment at any semi-annual period at or after one year from the date of said bonds shall be, and is hereby vested in City, as provided by Oregon Revised Statutes; and provided that said bonds are not to be, or taken to be, within or any part of the limitation by law as to the indebtedness of said City. SECTION 2 That the Mayor and City Recorder of the City of Ashland~ Oregon, are hereby authorized and required to make and execute, on behalf of said City, said Improvement Bonds as hereinabove specified in the amount of $72,993.99. SECTION 3. That whereas sufficient monies are available in the Insurance Services Fund, said bonds shall be sold to the Insurance Services Fund for inclusion in its investment portfolio. The foregoing resolution was READ and DULY ADOPTED at the ad- jDurned meeting of the Ashland City Council on the day of , 1986. SIGNED and APPROVED this day of , 1986. L, Gordon Medaris Mayor ATTEST: ~ Nan rranklih Recorder April 3, 1986 - ,'TO: FROM: SUBJECT: Brian L. Almquist, City Administrator Robert D. Nelson, Director of Finance iit\\ REQUEST FOR TRANSFERS OF APPROPRIATIONS WITHIN FUNDS Two budgetary matters need Council attention: 1. In connection with the Winburn Way Community Center remodel, some additional painting, heating and other costs were incurred which were not eligible for reimbursement grants. 2. It was necessary to excavate a settling pond in conjunction with the reservoir silt problem. (Ref: 3/18 Minutes) Following is a proposed Resolution: ,'. .', * "I: * "k * -, .. * "k -k RESOLUTION NO. A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN FUNDS WHEREAS, due to circumstances recorded above, the Mayor and City Council of the City of Ashland hereby determine that it is necessary to transfer appropriations as follows: 1. From General Fund Operating Contingency to General Fund Materials and Services (Community Development Building Maintenance)--$1,500. 2, From Water Quality Operating Contingency to Water Quality Materials & Services (Water Division Contract Services)--$6,OOO. Now, THEREFORE, BE IT RESOLVED, that appropriations are hereby transferred as indicated above. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the Ashland City Council on the day of 1986. Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1986. L. Gordon Medaris Mayor " F' ..' BUILDING ACTIVITY REPORT ~<C/ . , . ,DATE March 1986 PROJECT If OF VALUATION PERMITS ,,,,, S TDENTIAL New SFR 5 310 000 Aililirions to SFR 4 25.000 Remodels to SFR 7 30,275 Mechanical < -- woodstove 1 -- P1umbin'"' 3 -- Demolition 1 -- Garaae 1 4 500 Move House 1 1 500 Drivewav/sidewalk 1 1 000 Mobile Homes 2 -- DUD lex 1 75.000 COMMERCIAL - See next Daae -... TOTAL THIS MONTH 35 515,075 TOTAL THIS MONTH LAST YEAR 30 342 431 "OTAL THIS YEAR 1985 - 1986 420 5.740.926 1'0TAL LAST YEAR 1984 - 1985 328 3.706.216 TOTAL FEES THIS MONTH THIS MONTH 6,525.92 THIS YEAR 58,261. 37 LAST YEAR 4,424.59 TOTAL INSPECTIONS THIS MONTH THIS HONTH 151 THIS YEAR 1,410 LAST YEAR 160 ,/ NOTE: "This year" refers to the total so far for the current fiscal year. .' -' . '-- BUILDING ACTIVITY REPORT , . , , -DATE M"r"h 1 qRh (("nnt"i nllpd) PROJECT f! OF VALUATION PERMITS R("IJlL New Roof 1 2 000 Mechanical 1 -- Remodel I ? 40.ROO P 1 umbina 1 25.000 . . . ...-.. !TOTAL.THIS MONTH TOTAL THIS MONTH LAST YEAR TOTAL THIS YEAR 19 - 19 TOTAL LAST YEAR 19 - 19 TOTAL FEES THIS MONTH THIS MONTH THIS YEAR LAST YEAR TOTAL INSPECTIONS THIS MONTH THIS MONTH THIS YEAR LAST YEAR NOTE: "This year" refets to the total so far for the current fiscal year. , 0: r ') - ""'lII MARCH 1986 NEW CONSTRUCTION SINGLE FAMILY RESIDENTIAL CONTRACTOR VALUATION 2230 Greenmeadows Way Adroit Construction 79,000 1025 Beswick Way Adroit Construction 79,000 981 Beswick Way Jerry Toney 70,000 282 Terrace Hal Munson 42,000 785 West Pebble Beach Rd. Jerry Toney 50,000 MULTI-FAMILY RESIDENTIAL 210-218 Jessica (duplex) CONTRACTOR VALUATION Greenwood Homes 75,000 r ~. 1 ~ CALL TO ORDER MINUTES AIRPORT DAY AIRPORT USERS MEETING VASI FUEL TANKS JACKSON CO. AIRPORT COMMITTEE ADJOURN ....... MINUTES ASHLAND AIRPORT COMMISSION April 2, 1986 The meeting was called to order at 12:10 at the Copper Skillet Restaurant by Chairman Bill Knowles. Other members present were Rod Stevens, Kenn Conger, Ken Jones and Ron Bartley. The minutes of the March 5, 1986, meeting were approved as written. Elmont George noted several items he wanted to include in the activities. Glen Ward will be contacting the National Guard for a static display. The local CAP unit has been contacted concerning participation. It was suggested that the Mayor or a Council person should be on hand. It was also suggested that ex-military pilots be identified and honored in some way. The meeting was discussed as to proposed content and advertising. Notices were mailed with the latest SOS billing and the Tidings will be notified. It was suggested that a local airport users group be formed to continue the meetings and that the Commission be represented and participate. Staff reported that the new VASI on R/W 12 had been inoperative and it was found that the main unit had been wired 'improperly internally. Repairs had been made and the units are back in operation. Elmont George explained the problem with the 100 octane tank in that all fuel cannot be pumped from the tank. Staff will put him in touch with the equipment represen- tative. Rod Stevens reported that a member of the Jackson Co. Airport Committee had suggested that there be better communication between that Committee and the Ashland Airport Commission. Gunther Katzmar was requested to follow this up. There being no further business the meeting was adjourned at 12:50. ,'%. . ..,f' /-: /' f./!..C:';V1. /::;:{ -Allen A. Alsing, Staff , I~ /;;~ Aavisor / r .' . DEPARTMENT OF PUBLIC SAFETY MONTHLY REPORT FOR MARCH, 198b , " '~8MMUNICATIONS/RECORD5 DIVISION . Ji5~at=~er 8arbara Hansson is to be c=mmended for ~ne very . . _effi=ient 2nd professional way she ~2ndled tne repQrtea kicna?p:r~ ..::-:- -:he =1. i ! d from IhrE!e Bear's !J2Y Car2 Cen:'2:^. Sr.!:" ano back-up Dis?~tcner je~nifer Pola+~^J set the intOrm2tiwn o~t over ~he Je- Jac radio network very =uickly resulting in the acprehension of the suspects at Grants Pass. Except for their quick work the !Jut cOmE! of this incident may have bee:i :.otal ly different.. The CAD SYSLem is continuing tc be im~rDvec and the dispatchers arE finding it very e~~;=jent.. A telephcne modem has been installed whicr. will aU~iJmati=2.I!:v =121 fre=;uentiy L.:sed numbers, ! is:.e:l In tne CAD, a"':. "tr,e :.=:....;=;-, ::1" 2 kef'. We are now re=elvi~s cooies cf ai i new ousiness licenses from t~e Business License Divisi::n so that the information contained in the CAD is cont: n:...Ja i ! >' updated. A CSV vo! Ui1tee~ : 5 now cneck i ns businesses Tor cnanges of ownership and updating those records. During the month of Feoruary disoatchers received 297 emergency 9-1-1 cai Is, 236 :-:::n-emergency calls on 9-1-1 I ines, handled 3,Sb4 business calls and 8)375 radio entries. There were b28 police =us2s and 72 fire/rescue r~ns handled. FIR::: DIV!5ION T~e Division responded to 72 aiarms) a 60% 1~1=re2se over the mo~th of February. The most noteable rise is in the area of emergency ",edical calls, which totaled 40 in March, The Division issued 31 burn permits this month. The inspect i on ?rogram is now in high sear and tne aiong with the Fire Chief, performed :31 commer~jal abatin9 50me aD code violations. irefightersJ inspec:tions, The Division purchased nomex hoods) for each firefighter, which wi! I ~rovide better ~r=t2ction for the firefighter makin9 entry on structure fires. Also purchased were 8 hazardous materials entr~' sui"ts wr,ich will allow the firefight2r to enter, with Some safety, an area where there has been a hazardous materials spi Ii. L~. Clements taught a class on Death Scene Prese,vation to fire personnel on one shift, :,owever, due to a police investigation had ....... cane!? I the other -:wo. These wi I! Se done at a : 2'Ler time. Dr. Oien presentee ~ ~12SS on Communicable DiSEases anc Larry Pfeifer helc C.P.R. recertific2ticn =lasses Tor the shifts. This training included Some situational medic:al events on which the firemaan had to make a diagnosis and sive appropriate treatment. The first of a three part engineer evaluation was condu=ted by the Trai~in9 Officer from Fire District #5 in w~ich each shift was road tested with one of the ~ump=rs. This was done for evaluation ?:....:rposes and as a .su i de to future t.ra I n I ng needs. A I! + i re personnel have n~w completed Tom Weldon's detensive arlv!n: L:i::urse. r - ...... POLICE D!VISIOr-i , 'l"','i'O':,ae I Bianca was hired as a patro I off i eel" and i nterv j ews were "'="::J~n d u:: t e d tot e m p 0 r a r i \ yo t i I I the po 5 i t ion now va = ant d i....i e to J a = k ):3utheriand)s ext.ended leave on SAIF. This wi J j' bring staffi:lg ,,, . '\:.:.e cairol div1sion to 1:. , ~ .~i~2 m2J=r case ~hi5 month was the reoorted kidnap?ing of 19 mDn~h Ci 1 d r'legnan Ho I i ens from the Three Bears Day Care Center on .Ave!"y St. ThanKS to an observant neighbor information on the sus?ect vehicle was guickly =al led to the Emergency Dispatch Center ane 6roadcC3st immediately. The suspect vehicle was st=?ped at Gran~s Pass} the ch i 1 c recoveree an:::i in'? SUSDec'tS arrested. ThE ~~vestjsatior. of this case has extende~ to Mt. Vernon, Washington where the sus~ects I ived. The sws?e=ts arE' sti I 1 in the jsck5C~ C:JLinty Ja i J , Two warran~5 were serv2~ a~ SOSC dorms anci inve5ti9a~~r5 ~anfi5=2ted marijuana ~iants beins gr:Jwn there. :here were lb DUll arrests this mon~h, a 24% decrease over the same month last year. The oTfi=ers were extreme I coservant a~d ~ 5~olen vehicles were re=overed, with suspects apprehended in each case. Investigat.ion is ::::ont;r:uin9 ", an armed robbery at a local servi~!? Etatio~. Patrel investigated the accidental hanging of an 11 yeer Gld boy while he and a friend were piaying with a chain. A neishbor saved the youth by chopping down the chain that had been wrapped ar8und the boys neck and and secured to a pole. r-";arch was a month of heros ar1d c i t i zen i nvO I vement! ! Members 0+ the Fol ice Explorer Post put in lb2.33 hours in March, at~ending meetings) trainin9' riding with patrol officers, an~ washing to Senior Shuttle. COMMUNITY SERVICE VOLUNTEER PROGRAM Tkis program c~ntinues ~o be a valuabie asset for the Departmen~ and the City. During the month of Mar=h, 67 volunteers tontribut2d 679 hours of servi=e in the =ommunity. r-'1UNIC1PAL COURT There were 796 cases +rled wi,icn in=luded 247 ttaffic violations, 50 formal complain"ts ar,d 499 parking citations. A total of 700 =as?s were closed, these included 160 traffic vioja~ions, 21 formal complaints, 77 tines sus~ended) 11 cases dismissed, 1 fo~nc :Jot :;uiit>-" 412 parking citations were paid and 18 we:--e dismissed. A total of 190 cases appeared befOre the Viol2tions 3ureau and 79 QPpeared before the Court. There were 12 trials ~eld.