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HomeMy WebLinkAbout1986-0318 - Regular Meeting ~ ~lpOILtant ; V ,_ ,r:. ,:r; , , ...~ t: ~ ~,ilY (,A.:tiz'~f~ (:.-i:.."'(:c-ncU,:tJ CO(:.HvC:~ tiil!_' :..[ngb i7)n,1;' /...pe.a[;: on any Uvn on the aaencil -u .the '/'~bjeGt 06 a pu.bL:.c hell_l.:",g 1'Jiuc.h I,M he.el1 ctol.>ed. In you wu.' it .eo 1 p(.eII<Ie l!.We G.itd a6-1:eJt you ha.ve br.en. :tec.oolU.zed by tha. C/lMJI., g,4l'l! fll'M ~. addJtu<I. The ChaM. wa.e :then .,f?aw {fJu. ~Q <lR~@ i:!nct lIMo {116i;l/ql! yo~ ~ .to \ 06 time aUotted to you.. The wne g;umted will. be depel1~ell-t to 40me exten.t\ na.tuJte on the .<.tern U.ndVL fucu.<l<lwn, the nu.mbVL 06 people who IA0.h .to be he,!, the length 06 the agenda. .. . . 4) == AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL March 18, 1986 I.. PLEDGE.OFALLEGIANCE: 7:30 P.M., Civic Center Council Chambers II. ROLL CALL III. AWARDS & PRESENTATIONS IV. APPROVAL OF MINUTES: Regular Meeting and Executive Session of March 4, 1986 .V. COMMUNICATIONS, PETITIONS & REMONSTRANCES: 1. Letter from Oregon Sanitary Service Institu~e concerning su&gested changes to solid waste franchise pursuant' t.oO,R,g, Chapter .459, 0 2.. Letter from Pacific Power & Light Co, requesting franchise for customers served with in the City limits; 3. Oral request by Gerald Kaminski'.for 90-day extension. of purchase option for "A" Street property.. ( .' 4, Oral request by Russ Dale for improvement,of North Ashland City entrance. ~,I .' VI. UNFINISHED BUSINESS: ~ , l. Policy change concerning es~ablishment of credit for utilit~ serviee. ~ VII. NEW & MISCELLANEOUS BUSINESS: ,. , '. 1'. 2. " Recommendation from Airport Commission .concerning fees charged at Municipal Airport. Referral from Traffic Safety-Commission relative to basketball backboards placed -in City right-of-way for street play, Mayor's appointme~ts to Tree Comm~ssiono Notification by Water Quality Department concerning emergency cut of new pavement on Grant Street for sewer lateral repair, Liquor license request from Toulouse Lautrec Cafe, 120 E, Main Street. 3. 4. 5, VIII. PUBLIC FORUM: Business from. the audience not included on the agenda. IX. ORDINANCES, RESOLUTIONS & CONTRACTS: , 1. Second reading by title only of an ordinance amending the land-use ordinance pertaining to uses permitted in the,EmploYm~nt District., 2. Resolution Transferring appropriations wi~hin funds, X, .OTHER BUSINESS FROM COUNCIL MEMBERS --= . -=> "c. S> 11 XI. ADJOURNMENT: To Executive Session to consider Litigation and Real Property Transactions pursuant to O,R.S. 192660(1)(h) and (1) (e) on the following matters: 1. Purchase offers for "A" Street property. 2. Purchase offer for Northwest Section reservoir site. 3. Pacific Power & Light Co. litigation, 4. Mark Antony Hotel potential litigation. 5, Reeder Reservoir'Cleaning potential litigation. Attachments: 1. Minutes of Boards, Commissions & Committees 2. Monthly Departmental Reports - February 1986 3. Miscellaneous Correspondence :~ . ' ,,-~""l ," ROLL CALL E. MAIN ST. LIGHTING PLANNING COMMISSION APPEAL 130 Hargadine PIZZA HUT LIQUOR LIC. MICHAEL'S HAMBURGERS PUBLIC FORUM ORDINANCES, RESOLUTIONS & CONTRACTS Land-use Amendment Employment District State Forestry Dept. Guard Station Lease ~ MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL March 4, 1986. Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P,M. Elerath, Reid,. Bennett, Acklin and Laws were present, Smith was absent. A letter and petition requesting additional lighting on E, ~illin Street between 4th and 5th Street was reviewed and the City Administrater noted that the Electr.ic Superintendent looked into the area and agreed there is a need'"for additional lighting and Mr, Thirlwall had been so notified. Council supported action. A public hearing was set for April 1, 1986 to consider appeal by Sharon Thormahlen of Planning Commission decision, A change of ownership application on liquor license for Pizza Hut was reviewed and recommendation for approval by Police Department pending completion of background check was considered. Acklin moved to approve contingent on final approval by Police Depart- ment; Laws seconded the motion which passed unanimously on voice vote. The City Administrator noted a request for a liquor license had come in too late for the agenda from Michael's Old-Fashioned Hamburgers, Acklin moved to place on agenda; Reid seconded the motion which passed unanimously on voice vote. The Police Depart- ment recommended approval based on completion of background check. Laws moved to approve subject to contingency of receiving favorabl< background check; Elerath second the motion which passed unanimou. ly on voice vote. No response from the audience, First reading was given an ordinance amending sections l8.52.020(D) and (F) of the Land-use Ordinance and Laws moved to second reading; .Acklin seconded the motion which p~ssed unanimously on roll call. Almquist reviewed a proposed lease for the Guard Station,wh~ch has been paying $1. 00 a year on lease saying.'he . thought .it would be more equitable for the department ~o :p'ay fu6re rent;' 'Almquist said the Guard Station isn't funded. through the..General Fund of the State and receive only 4can acre in timber,sales. Almquist noted the Forestry Department has been very coo"peratiye.'w'ith -th~ City and are unhappy ab~ut the proposal\to cha~&e $50 per month with the rent .to increase in increments of a ,20% increase until it reaches $135. Almquist said Council~~~~y wish to reconsider but said it is located on valuable property which may serve as a site for a commercial firm and in that case a one year's notice could be given for vacating the property. Fire Chief King said the Forestry Department's cooperation both inside and outside the City limits has averted serious consequences and noted that dur- ing the Hillview fire which began in the City limits they went .......continued 3/4/86 P. Regular ME!eting A.:ihJ..'\tld Ci tv -c;~,..~;":'l.l ,l,/,4/,86 P. '" , ,. . FORESTRY LEASE cont. out with borate loads which were used in the City and never charged for the time and materials.'::::King went on to say they provide other services including assistance on the 4th of July and often get to brush fires before:. the City does. He said they teach fire awareness programs in the schools and are willing to . help on a moment's notice. Laws moved to lease for $1.00 per year on a year to year basis for a 10 year lease terminable on a one year's notice; Ackli~ seconded the motion which passed , without opposition on voice voteo SHAKESPEAREAN ZONING The City Attorney was' asked to speak to the question of zoning brought to the attention of the City by Mr. & Mrs. Thormahlen and he reported that O.S,F.A. is zoned C~l (Commercial) with the exception of the outdoor theatre and said that the use is valid and legal since the outdoor theatre is ancillary to park property. Salter said that Planning Director,Fregonese has talked to the Thormahlens about the matter and Salter doesn't think anything else is necessary and an outdoor theatre is a common use in large parks, OTHER BUSINESS Reid asked that consideration be given utility customers an oppor- tunity to build credit through their payments when someone else has guaranteed their account by signing for them and the person actually makes the Payments. Council discussed the proposal and it was suggested that the. utility user have their name on the account and the other party co-sign whereby the principal would get credit for payments. The City Administrator was asked to work the plan with the Utility Department cashiers and bring back .0ptionsQ . . Elerath said he would not be at the.Budget Committee meeting of March 6 and asked that his support be given to the Visitors & Convention funding as an important function in this tourist orientf City. Elerath also expressed concern that Council had not been notified that a lawsuit had been lodged by Pacific Corp, and asked that he and other members be made appraised of such developments as they become known to staff. Bennett commended Alsing for a good presentation relative to the planned sluicing of Reeder Reservoir in the face of much opposi- tion at the Rogue Valley Council of Governments meeting. Bennett said the comprehensive report for need to sluice and support by Eric Dittmer helped to calm the opposing neighboring communities. The City Administrator asked that Alsing report on current actions and background of the reservoir s~uicing in order to keep Council informed of latest developments .on which to make decisions. Reid expressed concern that Smith is absent from the meeting and that she should be in on the discussion. Almquist said that he would ...continued 3/4/86 P. Regular Meeting .". C. .,' . . OTHER BUSINESS cont, Ashland City.Council \-.:> 3/4/86 P. relate all details to Smith but wished to go on with the discuss- ion because of time constraints invoived in sluicing project, Alsing reported that the dam was buiii in 1928 and cleaned many ti~es of the sediment and it was only when we had the 1964 flood and then the 1974 flood when. people became involved with environ- mental issues and became involved. Alsing said that DEQ became involved and required the City to get a permit for the sluicing. The condition was that the"City have a study done at a cost of .$70,000. Alsing reviewed the study "Water Resources Management Plan" in substance and gave details on the physical removal of sedimentation. Reid noted that this:..is such an important issue that the community should have the op~ortunity to hear the presentation. Laws said that Council may need direction because of conditions and timeliness of decisions. Alsing showed a . chart of storage and drawdown of the reservoir and said that there are only about six weeks time when it is possible to dredge the reservoir and that rain and snowpack must be just right to refill the reservoir after it has been sluiced. Almquist noted that the sedimentation has increased over the years and the operation of the Watershed has had an impact on the condition of the reservoir, Alsing noted that work done by the Forest Service has corrected some of the problems created in the watershed. On Reid's question as. to what would happen if,we had .other dams.and the importance of timing, Alsing said that timing is critical and if we had a second dam it would allow an alternate supply. Reid felt the 10 year old report could be obsolete. .Acklin said we are making a decision on our only water supply and there is no alternate supply at this tiem, Almquist said that the City of Talent has pipes under Bear Creek for their water supply and are,. concerned with the sediment, Almquist said our water crews will be.sent there to help correct anticipated problems. Almquist said. the City has also heard from Harry & David's Bear Creek orchard no~th of Valley View interchange who have sump pumps in Bear Creek to.provide for irrigation and for water use when confronted with freezes and can't guarantee that we will be able to sluice next year or future years. Elerath said that both the City of Talent and Harry & David had to have been aware of routine sluicing prior to installation of water pipes and planting the pear orchard and suggested that we go along with sluicing plan to ensure that the City residents have water. Alsing reminded Council there is a risk if and when we sluice and we could be held responsible and there is a problem if we don't sluice, Alsing reviewed the proposal to have holding ponds and said that the DeYoung property has been identified as a possible site where ponds could be installed as the property has been quarried and leaves a natural filling area. Alsing said that after settling the material will need to be removed and a location would need to be found at great expense of trucking it. Almquist gave calculations relative to the estimated cubic yards saying the cost in 1975 was $5.80 per c.u, .and we are talking about 25,000 yards. Alsing reviewed a proposal to have a pilot program with con- sent of Parks Commission to: use Wade property where Ashland Creek flows into Bear Creek if City returned the area to present condition after using it for settling. pond, continued <;>00"" 3/4/86 P. Regular l1eeting .-: '0- ~. .- OTHER BUSINESS cont. Reservoir Sluicing Ashland C1 Ley council 3/4/86 p, 4 Reid indicated the City had received a letter from a State agency and asked the City Attorney. what the .legal ramifications of it were. Salter said he could foresee.a claim for declaratory relief and recommended an Executive Sessici~." Council agreed, Willstatte. asked on what basis an Executive Session was being held and Salter told him it was for threatened litigation, The meeting adjourned to executive session at 8:55 P,M. ' At 9:10 Council reconvened and Laws moved to put the sluicing of the reservoir on the agenda; Acklin seconded the motion, Everett, Bennett, Acklin and Laws voted YES, Reid opposed and motion passe, Laws stressed the need to do whatever is necessary to clear the ---~ reservoir of sedimentation and that the experiment with the settlil pond be carried through if we sluice, Alsing said he would need to hire a Cat and purchase pipe and also solicit volunteers to hell Acklin moved to proceed with settling pond experiment, .to wait, for results:of application for permit from Stat~ Land Bo~rd, ~h~ another meeting when word is received and if the reservoir is not drawn down enough at that time, a diver should be sent down to inspect the grate, Laws seconded the motion. Elerath said since we are talking about our Water supply, we should have a decision from an engineer and. we already have a permit. Acklin said we still have enough time to hear from the State Land Board. On roll cal, Reid, Bennett, Acklin and Laws voted YES. Elerath opposed. The meeting adjourned at 9:20 P,M. Nan E. Franklin City Recorder L, Gordon Medaris Mayor 3/4/86 p. 4 ~ ! 5S1 ()~ SadM,fI Surd<< 1~ 4372 liberty Rd. S., Salem, Oregon 97302 Phone 399.7784 o Research Standards Service February 12, 1986 Reply to: 2202 SE Lake Road Milwaukie, OR 97222 (654-9533) BRIAN L. ALMQUIST, City Administrator City of Ashland 20 East Main Street Ashland, OR 97520 Re: ASHLAND SANITARY SERVICE, INC. Dear Mr. Almquist: Your solid waste franchisee, Bob Wenker, of Ashland Sanitary Service, Inc., has asked OSSI to provide him with an Ordinance Amendment so that both the franchisee and the city will be in compliance with the mandates of Senate Bill 405 known as the "Opportunity to Recycle Act," (Chapter 729, Oregon Laws 1983), which is now a part of Chapter 459 of Oregon Revised Statutes. Under SB 405, a condition of. your franchise ordinance must be that your collection franchisee will provide the opportunity to recycle in the City of Ashland to all his collection customers. Therefore, this Ordinance Amendment is basically a housekeeping measure, and similar amendments are being presented to jurisdictions allover the state to bring franchise ordinances into compliance. Your Ordinance No. 2069, Section 12., states that you have the right to issue a recycling franchise, with the first right of refusal going to Ashlan~ Sanitary Service, Inc. But whether or not you grant that recycling franchise, language must be contained in your franchise ordinance as indicated, mandating your collection franchisee to recyc.le. . . . , , Therefore, I am enclosing two recommended forms of Ordinance Amendments for your review. If the council wants to go ahead and issue a recycling franchise to Ashland Sanitary Service, .Inc., then the first form could be used. If you want to keep your present language in Section 12., and not issue a recycling franchise at this time, then the second form could be used, as it merely adds the mandated language onto the present section. Please feel free to contact me if you wish to discuss this Ordinance Amendment~ EH:e Enclosures Copy: BOB WENKER DOUG JOHN, President OSSI ~Z~~ yours, , ~..~) ESTLE HARLAN, OSSI Consultant ~ ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 2069, ADOPTED BY THE CITY OF ASHLAND, JACKSON COUNTY, OREGON, SET'l'ING FORTH '].'HE HANDATES REQUIRED BY SENATE BILL 405 (CHAPTER 729 OREGON LAWS 1983) KNOWN AS THE "OPPORTUNITY TO RECYCLE ACT," WHICH IS NOIv INCORPORATED IN CHAPTER 459 OF OREGON REVISED STATUTES. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 12. of Ordinance No. 2069 shall be amended to read as follows: SECTION 12. The City reserves the right to grant franchises for collecting recyclable materials. If the Common Council determines that it wishes to grant'a franchise for such service, it shall first submit any proposal to the Ashland Sanitary Service, Inc., which shall have the first right of refusal of the franchise. However, even if no recycling franchise is granted, Ashland Sanitary Service, Inc. must provide all customers within the City of Ashland with the Opportunity to Recycle and must comply with all the requirements of Senate Bill 405 (which became Chapter 729, Oregon Laws of 1983), as now incorporated in Chapter 459 of Oregon Revised Statutes, together with all rules and regulations promulgated thereunder. SECTION 2. All other provisions of Ordinance No. 2069 shall remain in full force and effect. The foregoing Ordinance was read at a regular meeting of the Common Council held on the day of , 1986, and passed to its second reading and duly. passed. on the day of 1986. Dated this ___day of , 1986. . APPROVED : MAYOR ATTEST: CITY RECORDER ACCEPTED BY FRANCHISEE: By ASHLAND SANITARY SERVICE, INC. . March 10, 1986 ~- -=- ..;gg ~ PACIFIC POWER 216 W. Main Street. PO, Box 1148 . Medford, Oregon 97501 '(503) 772-6171 The Honorable City Council City of Ashland City Hall 20 East Main Street Ashland, OR 97520 Gentlepersons: As you are aware, Pacific Power & Light Company has for some time provided electric service to residents of the City of Ashland at locations within limits of the City. Because of such service, the City on June 15, 1982 enacted Ordinance No. 2202 imposing on Pacific a privilege tax amounting to 3~ percent of annual revenues derived from Pacific's service within the City. The fee paid by Pacific to Ashland is equivalent to that paid by Pacific to communities where it has_ been granted a franchise in connection with the Company's use of public streets and alleys. Because of the foregoing, it seems appropriate to Pacific that it acquire a franchise from the City of Ashland. We are informed that similar franchises have been granted by the City to Cascade Natural Gas and Pacific Northwest Bell and that the City collects a "utility franchise tax" based upon revenues derived from its own electric operations. Accordingly, we enclose our "standard" form of franchise granting the Company the right to use City streets and alleys for a term of 20 years. In accordance with Oregon law, the proposed grant is nonexclusive in nature. Please consider this letter as an application for the franchise grant described herein. We would greatly appreciate your prompt attention to this matter. Kindly direct all correspondence with respect to the applica- tion, including official action taken on Pacific's request, to the undersigned. Very truly yours, ~&au~ KEN MEDEARIS District Manager KM:bh 036201.15 Enclosure Jlemorandum March 14, 1986 '<IT 0: Honorable Mayor & City Council ~rom: Brian L. Almquist, City Administrator ~ubjett Policy change re: Utility Deposits It was suggested by Councilor Reid that the City amend its customer credit policy to allow greater flexibility in allowing customers to estab- lish credit. It was further suggested that we reveiw the concept of allowing a "co-signer" in lieu of a utility deposit. In regards to the first suggestion, it would be appropriate to amend Ordinance No. 2242 (A.M,C. Sec. 14.02.020) to allow a third party to post the required deposit and allow the party requesting service to carry the account in their name. Then, in the event that a satisfactory payment record is maintained, the deposit would be refunded in the normal fashion and that person would be deemed to have est~blished credit. Regarding the second suggestion, this is not recommended since there is no procedure for recovering a delinquent bill from a third party co- signer. Several years ago, the City lost a substantial sum of money when a property was sold, and the seller agreed to leave the utilities in their name. The courts would not allow collection from the seller. The effect of allowing a "co-signer" without the required utility deposit would be the same. RECOMMENDATION: If the Council concurs, the staff should be directed to bring back a proposed ordinance implementing an amendment to A,M,C. Sec. 14.02.020 to allow a third party to post a deposit and the party receiving service to carry the account in their name for purposes of establishing credit. ~emnrandum March 12,1986 m~ Brian L. Almquist, City Administrator 1 ~ronn:~ Allen A. Alsing, Director of Public Works ~~~ Recommendation from the Airport Commission It has come to the attention of the Airport Commission that at times when the Medford Airport is fogged in, air-freight operators are serving the Rogue Valley by use of the Ashland Airport. The Commission has determined that the Medford and Klamath Falls airports charge these operators a freight-handlers fee on a regular basis. In most cases these operators do not purchase fuel at these airports or contribute to the airport's income in any other way, hence the freight-handlers fee. Medford and Klamath Falls charge $0.65/1,000 pounds gross weight of the aircraft. Based upon the 1986 winter use of the Ashland Airport, this would generate $13.00-$15.00 per day when Medford is fogged in. Since the freight handlings would have to be tallied by the FBO and forwarded to the City for billing, staff would propose that the FBO receive 20% of the gross income for administering the fee and that a letter agreement be ~xec~ted setting up the collection system. Would you please place this item on the agenda for Council consideration? ~emnrandum March 11, 1986 '(fio: Brian L. Almquist, City Administrator , Jff rom: .Q- Allen A. Alsing, Director of Public Works ~ubjed: Communication from Traffic Safety Commission The Traffic Safety Commission at its meeting of January 22, 1986, received a complaint from a resident concerning the placement of a pole, backboard and basketball hoop on a city street right of way. The complaint concerned the traffic hazard caused by players in the street, noise, and trespass of players onto private property while retrieving balls. The Commission held this item until its meeting in March in order to evaluate the magnitude of the problem. It was determined that there are many such basketball installations throughout the City, some of which are a problem, some of which are not. The Commission could not find any ordinance which addressed this issue and were divided on a solution. ~/ The Commission voted to refer the problem to the City Council for clarification and advice. Would you please pass this item on to the Council? ~emorandum March 6, 1986 'm 0: Members of the City Council JIf rom: L. Gordon Medaris, Mayor ~ ~ubjed: Tree Commission Appoint~ents I respectfully request your consideration of the following persons to serve on the Tree Commission to fill the three present vacancies: Michael Cady Kerence Savory Frieda Verner '~.,.-: :.'.;' - . ~ v MICHAEL ~AYNE CADY 706 Narmal Ave. Ashland, OR 97520 482-3753 . . . . . . . . . . . . . . . . . . . . . . . i . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . 03,J".CTIVE: rJ.ain 81Jppintment tCl the Ci ty of Ashland Street Tree CClmmission. EmJC.4T:rON: (~radu8te, .~snland Seni'Jr Hi"h Scn'JCll, Asnland, OR, 1976. Graduate, OreE;on State University, Corvallis, OR. BaCtlelor of Science in Horticulture, June 9, 1985. Horticulturalist, Bear Creek Corporation, Medford, OR. Dec. 1)U5 to present. EXPERlEI~CE: Landscape Construction, Alpine Concepts, Kings Beach, CA. June 'U5 to Oct. ':35. street Tree Survey, City of Corvallis, OR. (College term project) Winter '85. Summer Internship, USDA Forest Service, Sandpo1nt, ID. (Warkec for the Resource Forester develop1ng a Recreation Opportun1ty Gu1de for the distr1ct) Summer '84. I NTEF-ZSTS : Outdoor Recreat1Cln, photography, landscap1ng. REASOI~S rOR APPLYI;{}: I am a nat1ve Ashlander who has enj'Jyed Ashlan~s liveab111ty. I am concerned abaut the landscape and trees of Ashland as I feel they play an important part in <Ashland's li vea.bili ty. I feel I have some ins1ghts that wauld be benef1e1al to the comm1ss1on. It would also be a ~ood learn1ng exper1ence for myself. Kerence Savory 278 Idaho st. # 10 Ashland, OR 97520 488-2180 . To Whom It May Concern; I have been an Ashland resident since July of 19~ and I am a junior, majoring in geography at Southern Oregon state College. I am J4 years old and I'll be married 2 years in March. I enjoy hiking, nature study, and writing. I am interested in doing something wcrthwhile for the community and one way I can do this is by being a member of the tree commission. The beauty and esthetics of the natural environment can blend well within a town that is already located in a pretty setting. Trees help to stablize the soil from erosive forces, can be an aid against pollut- ion, and produce shade where needed. The proper maintenance and concern for the trees in our community is important to all the wildlife that use them as their habitat. I hope to serve to the best of my ability, and to grow in the experience of being a part of this valuable project. Sincerely, 1(~~~ . ,.. ~emorandum March 10, 1986 m~ Brian L. Almquist, City Administrator ~ ~rPtn:-~Allen A. Alsing, Director of Public Works ~~~ Cutting of Pavement Under Moratorium Attached is a report from Mike Morrison concerning the cutting of street pavement on Grant Street to facilitate an emergency repair of a sewer lateral. This pavement was resurfaced on 9-15-83 and is under a mora- torium until 9-15-88. The repair had to be made in order to restore sewer service to the homeowner. This report is being made as required by the Pavement Excava- tion Ordinance. Would you please pass this information on to the City Council? Attachment (1) - ~ On Wednesday, March 5, 1986, I was notified of a plugged sewer at 244 Grant Street. Upon investigation, it was determined to be the property owners responsibility. The property owner then contacted SOS Drain Cleaning Service. They were only able to rod approximately 10 feet of sewer lateral between the curb and the main. At this point their snake hit an obstruction and could go no further. Upon retrieving the snake, the auger was found to be coated with mud. SOS then informed the property owner that the line was probably broken and would have to be replaced. SOS also marked the area where the probable break was located. At this point, the property owner contacted me asking for a cost estimate for a sewer replacement. I based this estimate on time and materials required to complete the job. After the estimate was approved by Dennis Barnts, the property owner paid this amount at City Hall. I then called for utility locates. Due to the fact that all of the sewage from the above address was flowing out of the front yard and into the street, I asked for immediate locates so this problem could be resolved quickly. It was through these locates that we noticed the gas main and the previously marked area of the break to be in approximately the same location. Because of this coincidence, we decided to expose this area first to determine if the cause of the problem was here. At this point, I also informed the property owner that it would be wise for her to be present when we exposed the lines in order for her to witness the problem. On the following morning, March 6, 1986, with the owner present, we cut the pavement over the predetermined area and exposed the gas line. However, the sewer lateral was at a slight angle rather than at the normal 90 degree angle and the hole had to be enlarged in order to find the intersection of the two lines. (We had checked the tax lot files on the previous day and were unable to find a sewer tie for this property.) After exposing both the sewer line and the gas line, we discovered that the contractor working for the Gas Company had dug through the sewer line. This apparently occurred in 1983 when the gas line was lowered to prepare the street for paving. We also found the top of the gas line to be at the same depth as what would have been the bottom of the sewer lateral. However, approximately a 2 foot section of the sewer line was in pieces and it appeared as though a makeshift line had been previously attempted and now failed. Also, we have no records stating that this break was ever reported to our department. After repairing the sewer, the final pavement cut was approximately six feet by six feet. The hole was backfilled and compacted with sand and covered by cold mix asphalt. The Street Department will install a permanent patch of hot mix when possible. ~~~~~ Mike Morrison Water Quality Foreman . . r ~ S ~ ~ I; ~ t: ~ ~ . w p ~ ~ ~ G ~ . . ~ ~ ~;~ ,. . . ~: .QII em nrandum ~~l 03 13 86 'QJo: HONORABLE MAYOR and MEMBERS of the CITY COUNCIL JJf rom: DAYMON BARNARD, CHIEF of POLICE ~ubjed: LIQUOR LICENSE APPLICATION An application for a liquor license has been received from ROBERT A, ALISA K. and BLANCHE D MAHER dba/ TOULOUSE LAUTREC 120 East Main St. This is a New License Application. \ve are conducting a background check on the above named individuals and to this point in time find no criminal record. Final approval will be contingent upon the final results of the ~:~~ouA::t. DAYMON ~~~'N~~: Chief of Police DB:am MAR 11 REC'O /<:'! 30 A./h. a ,JC" I ::- __,_ I APPLICATION \...,1 STATE OF OREGON \:.::...... OREGON LIQUOR CONTROL COMMISSION Return To: GENERAL INFORMATION ThiS application form costs $5,00, A non-refundable processing lee IS assessed when you submit this completed form 10 the Commission (lIxceptlor Druggist end Health Cere Facility Licenses). The filing 01 this application does not commit lhe Commission to the granting of the license tor which you IIrll applying nor doe, It permll you to operate the business named below. No. 13307 (nos SPACE IS FOR OLee OFFICE USE) Application is beinl~e lor: o DISPENSER. C ON REC;EIVE nfl8r o DISPENSER. C' .~~oml Privilege CJ DISPENSER, CLASS C 0 Change Location o PACKAGE STO"tAR 1 3 ld3ccnan"e Ownership IX RESTAURANT ~Change 01 Privilege [] RETAIL MALT B€VERAGE 0 Greater Privilege o SEASONAL D1StIIJaiIl.DMSIIJi Lesser P,iviloge o WHOLESALE MALT r$l. New Outlet BEVERAGE & WINE .- --l 0 Other ."'1 o WINERY '--/ 'I y_ - 00 OTHE . jtuCJ,..x:>rn;;f-~' ~>:.... (- - ,C' '-:-- ~~;'fI1/;Jtgo Z"Y"J"V>',J ,L..r.,..-c.._ (THIS SPACE IS FOR CITY OR COUNTY USE) NOTICE TO CITIES AND COUNTIES: Do not consider this applica. hon unlass il has been stamped and Iiigned at thelefl by an OlCC representative, THE CITY COUNCIL, COUNTY COMMISSION, OR COUNTY COURT OF 1_01 Clly o,Counly) RECOMMENDSTHATTH1SUCENSEBE: GRANTED_ DENIED DATE BY (5'11""1"") TITLE CAUTION: II you, operation ollhis busin8S5 depends on your receiVing a liquor license, Ol.ee caultons you not 10 purchase, remodel, or slart construction until your license is granled. 1. Name 01 Co'poration, Partnership, 0' Individual Applicants: 2';"~.A.~ 1) Robert A. Maher. Jr. Alisa K. Maher ') " " 61 lE.O.C" PERSON l'STEO ABOVE MUST filE AN '>roIYlOU"'l "ISTORY ANO'" fIN"NC'''l SUTEM(NT) 0" 2. P~t Trade Name 3 New T,ada Name Toulouse Latrac Year filed 1985 ..,,1\ Co'ponIhon eomm,..DIWI OR 97520 '" Premises address 120 E. Main St. Ashland (C'ly) Ashland Jackson (Counll') (Stoll.l (Zlpl 97520 ,"oj /Nu_, 5""',Ru,al RD"'.) OR (5_) '\. 5 BUSlnessmailingaddress 120 E. Main St, (Ctly) Year (P.O.80_.N,,_,SI_I.R,,'aIRoll1.) ,.. 6. Was premises praviously licensed by OlCC? Yes_ No-L 7, II yes, to whom: Type 01 license: 8. Will you have a manager: Yea_ No----I- Name IJMNIg.........~ r,w....'Ind'vi"....H'oIOl)') 9. Will anyone else not signin'i this appJicalion shale in the ownership nr ntceive a Percentage 01 prolits or bonus from the business? Yes_ NO_ 10. What is the local governing body where your premises is located? Citv of Ashland (_D'e.ll'o,Counly) t t. OlCC rep,esenlative making investigation may conlact: Robert or AIisa Maher lOB N. 2nd St., Talent OR 97540 -, 'NO_I (503) 535-7160 rr..,_.__,__l CAUTION: The Admlnlstrato, 01 the Oregon liquor Control Commlss,on must be nohlled II you are contacted by anybody oflerlng to ."",,"'" '" Comm""o" 0" yO"' boh~ i/J// / OATE ;Jt..cl- / 1"f'f5(,.. ---:/L~~L ' Applicant(s) Signature 1)' " (In ease ot co';>o<aI1on. Ouly (){'; ,- :.::> aUlhOnZedollocerln.,eol)")') ~ , 9lX ~ /D. 'mA/, i- ~ ., " "",,",'- -- " fOf"''''~(e-a2I ..~, . .....- ,. -. .. ./ :i= f.,--: " .,;~~, ~;h,"::'i.""'; ",. ""., "'l_;:: . .. ~X:;;~f:;;::':'~::~;.: ::: ;,~-: .'.; :;'~'.,::? c _.....~..,.~ )'." ~tmnrandum March 13, 1986 'Q[ 0: Brian L. Almquist, City Administrator ~ront: (~~~bert D. Nelson, Director of Finance ~ubjed: REQUEST FOR TRANSFERS OF APPROPRIATIONS WITHIN FUNDS Several transfers of appropriations within funds are needed: 1. Unemployment insurance amounting to $2,124 has been paid by the Senior Program. 2. The Hospital has requested a transfer to (a) reflect increased outpatient services and decreased length of stay by inpatients, (b) contracting physical therapy, rather than providing these services by the Staff, and (c) lease payments on the new mammography, ultrasound and chemical analyzer units. 3. Electric utility revenues have somewhat exceeded fore- casts, thereby increasing the franchise tax liability. Following is a proposed Resolution: * * * * * * * * * ..,1: * * RESOLUTION NO. A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN FUNDS WHEREAS, due to circumstances recorded above, the Mayor and City Council of the City of Ashland hereby determine that it is necessary to transfer appropr.ia tions as follows: 1. From General Fund Operating Contingency to General Fund Personnel Services (Senior Program Employee Benefits) - $2,124. 2. From Hospital Personnel Services to Hospital Materials & Services - $200,000. 3. From Electric Utility Operating Contingency to Electric Utility Other Expenditures (Franchise Tax) - $20,000. NOW, THEREFORE, BE IT RESOLVED, that appropriations are hereby transferred as indicated above. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the Ashland City Council on the day of , 1986. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1986. L. Gordon Medaris, Mayor BUILDING ACTIVITY REPORT -t3v~ " DATE FEBRUARY 1986 PROJECT if OF VALUATION PERMITS RESIDENTIAL . New SFR 3 243,200 Retaining Wall 1 500 Additions to SFR. 4 24,100 Remodels 3 19,200 Mechanical 1 150 . Plumbing 1 1,600 Satellite Dish 2 4,400 Wood Stoves 3 1,100 Demolition 1 700 ".,. , COMMERCIAL , , Mechanical .3 7,521 Plumbing 1 200 ~OTAL THIS MONTH , 23 302;671 TOTAL THIS MONTH LAST YEAR 26 498,894 'T'OTAL THIS YEAR 1985 - 1986 385 5,225,851 "'OTAL LAST YEAR 1984 - 1985 300 3,363,785 TOTAL FEES THIS MONTH 4,183.99 TOTAL INSPECTIONS THIS Hm.JT1' 111 THIS YEAR THIS MONTH 51,735.45 LAST YEAR 6,265.73 THIS MONTH 1,259 LAST YEAR 136 far for the current fiscal year. THIS YEAR NOTE: "This year" refers to the total so . ~ ~emorandum March 13, 1986 ~o: Honorable Mayor a~d City Council o ~rotn:~ Al Williams, Director of Electric Utilities ~~~ Electric Department Activities for February 1986 The following is a condensed report of the activities of the Electric Department for the month of February 1986. The department head services. removed. installed four new underground services and two over- There were two temporary services installed and three We responded to 12 requests for location of underground power lines, repaired eleven street lights and replaced ten bulbs at the Airport. Three transformers were removed from inside the Shakespearean Theater and replaced with a padmount transformer outside the theater. This month we removed three 50 KVA transformers for a loss of 150 KVA to the system. We installed 840' of wire and 280' of conduit this month. The department replaced 75 meters, installed six new meters and removed six services and meters. There were 332 delinquent account notices worked, and 60 delinquent accounts were disconnected. There were 128 connects and 155 qisconnects for a total of 283 orders. The tree trimming around all our .power lines was completed this month. On February 26th the Department completed 20 years with no lost time accidents. . . : Mr. Edward Pentkowski was involved in our last lost time accident. He was burned with 7,200 volts at AShland's Nevada St: substation on February 26,1966. Due to this accident Mr. Pentkowski had to take disability retirement on February 20, 1986. Ed started at the Police Department on March 1, 1958 and moved to the Electric Dept. in May of 1964. We are sorry to see him leave, but wish him a very happy retirement. . ~emorandum March 13, 1986 ~o: Honorable Mayor and City Council ~ ~ronn:\Y Al Williams, Director of Electric Utilities ~ubjert: Electric Department Activities for January 1986 The following is a condensed report of the activities of the Electric Department for the month of January 1986. The department installed six new underground services and one overhead service. We replaced four overhead services. There were two temporary services installed and three were removed. We responded to 19 requests for location of underground power lines and repaired 15 street lights. Installed the new light in front of the Community Center. One transformer was installed for a total of 150 KVA added to the system. We installed 370' of conduit and 1,855' of wire this month. Christmas decorations were removed and put away for another year. The department replaced 52 meters and installed one new meter. There were 125 delinquent account notices worked, and 47 delinquent accounts were disconnected. There were 205 connects and 177 disconnects for a total of 382 orders. Employees attended their monthly safety meetings. . . CALL TO ORDER MINUTES PIONEER & B STREETS LAUREL ST./ METHODIST CHURCH BASKETBALL COURTS CROSSWALK EDUCATION ADJOURN MINUTES ASHLAND TRAFFIC SAFETY COMMISSION March 5, 1986 . < The meeting was called to order at 4:00 P.M. by Chairman Pro-Tern Bill Marschall. Other members in attendance were Phil Gates, Bob Goldberg and Gary Cretan. The minutes of the January 22, 1986 meeting were approved a written. There was no meeting in February. A request from Michael Zapp for crosswalks, stop signs and warning signs at the subject intersection was considered. Because of the small number of minor accidents at the inter- section over the last few years, and because of existing traffic control, the Commission voted unanimously to install only crosswalks (across B). :' A request: from the Methodist Church for a "Visitor Only" sign and parking space was considered. It was felt that this was an internal problem and the Commission suggested a reserved parking space for visitors be designated<in the church's own parking lot. It was also suggested that the church members leave a space open for visitors on Laurel Street. A complaint was reqeived from a resident of Glendale St. con- cerning the erection of a basketball pole, backstop and hoop on the city street: right of way. The complaint noted that street players caused a traffic hazard, produced noise, and that the players trespassed on their property while retriev- ing balls:.:. The Commission noted that there were at least a dozen such.. facilities on street rights of way throughout the Ci ty, some.: of which caused problems and some of which do not. There does: not appear to be any city ordinance controlling such placement and the Commission voted to forward this item to the City Council for clarification and advice. A letter from Helman School (CatherinecGolden) was read requesting two crosswalks on Helman St..at the school and two crosswalks at the intersection of Randy and Laurel. The Commission voted to install the crosswalks but because the Helman crosswalks are mid-block, the School will be required to provide "Sammies" at the Helman locations during crossing hours. Staff and the School administration will meet to work ou t the locations.. Gary Cretan noted that he had talked to JUdge Drescher con- cerning the possibility of conducting a diversion program for traffic o~fenders. Such a program might keep violations off the record<and might keep insurance rates down. The Judge is considering the suggestion. The meeting adjourned at 5:20 P.M. ( /l!?:-~,j ( c? Allen A. Alsing, Staff ~)? '- /&..r-~1'A Adviso:: / (Y .":::, . . CALL TO ORDER MINUTES FREIGHT HANDLERS AIRPORT DAY AIRPORT USERS MEETING CAP ADJOURNMENT MINUTES Ashland Airport Commission March 5, 1986 The meeting was called to order at 12:10 P.M. at the Copper Skillet Restaurant by Chairman Bill Knowles. Other members present were Jerry Lausmann, Bill Porter, Rod Stevens, Merle Mills and Kenn Conger. The minutes of the January 15, 1986, meeting were approved as written. No meeting was held in February. Elmont George reported that he has determined that both Medford and Klamath Falls charge air-freight handlers a fee for the commercial use of their respective air- ports; Since many of the freight handlers utilize the Ashland Airport at times when the Medford airport is fogged in, he suggested that perhaps the City could generate some additional revenue by making a like charge. It was reported that Medford and Klamath Falls charge $.65 per 1000 lb. gross weight of the aircraft. Since there are often four deliveries per day by aircraft of 5,000 pounds average, income could be estimated at $13.00/day for each day when Medford: is fogged in. The Commission voted unanimously to suggest this source of revenue to the City Council. . Elmont George noted that he would like to hold an "Airport Day" on May 31, 1986, and noted that he will need. help in areas of advertising, r'ides, traffic control, PR, and others. It was suggested that the Chamber of Commerce, CAP, the City, and other groups might. become involved. This will be' discussed further at the next meeting. The Commission set April 7, 1986, as the next airport users meeting.. The meeting will be at 7:30 P.M. at the airport administrative building. City staff will prepare an announcement for inclusion with the billing by Southern Oregon Skyways. Bill Knowles will arrange for a program. Marc. DUVal, Commander of the Ashland Composite and Cadet groups was introduced and presented background and a current update of CAP activities in. Ashland. He offered cooperation with any airport activities and noted>:that a search and rescue mission will be held at the Ashland Airport March 20-22nd. The meeting adjourned at 1.:20 P.M. ~ . // /""-.//>/"."..~ ~ // //1 Staff Allen A. Alsing, :':S, I/;.~.~/(::_~~ ~.~,'~__? Advisor // , /' ../ :,/ . . To the Mayor and City Council City of Ashland, Oregon 97520 The following is a condensed report of the activities of the Public Works Department for the month of February 1986. ENGINEERING DIVISION: Issued two street excavation permits. Field checked two land partition plats.. Measured area of deck encroachment on Guanajuato Way and prepared map of same. Performed the following work on the Terrace Street Waterline: a. Held preconstruction conference. '. b. Staked and computed grades for pipeline. . c. Issued notice to proceed. d. Inspected work performed by contractor. Performed the following work on the Misc. Concrete Construction Project: a. Designed stairway from Water St. to CSt. b. Prepared plans for construction. c. Prepared specifications for same. d. Prepared letter of commitment for Fourth Street. e. Prepared permit for operations on: State right of way. Performed the following work on the 30" pipeline at Reeder Reservoir: a. Completed design of pipe trestle. b. Prepared plans for trestle. c. Revised plans for trestle. Prepared report forms for Peachey Estates and Park Estates Subdivisions. Field checked plat of Park Estates Subd. Completed master index of minor/major land partition plats. Performed the following work on the 1986 Street Improvement Project. a. Mailed driveway and utility requests to property owners on Otis, Elizabeth, Auburn, Sheridan, and Ridge Road. b. Completed topo survey and cross-sections on Otis and Elizabeth Sts. c. Completed final design of Auburn Street. d. Designed and computed grades for storm drain system on Otis St. Updated F.A.A. rules and regulations. Computed subdivision payback amounts for the construction of Glendale Street in Agape Subdivision. Researched methods and cost of correction of drainage flow in the warehouse mudroom. Reviewed and field checked plat of Quailhaven Subdivision. Ran misc. levels for sewer service construction. Inspected erosion control measures on Lithia Park Village subd. Prepared pre-paving agreements for Plaza Avenue. Began design of shop extension floor and footing. Re-established monumentation for cross-sections at Reeder Reservoir. STREET DIVISION: Swept 472 miles of streets and collected 135 yards of debris. Responded to seven utility locate requests. Patched potholes and sunken services. . ." . Public Works Monthly Reports STREET DIVISION - Continued Page Two February 1986 Flushed and/or rodded several storm drain systems. Cleaned debris from catchbasins. Cleaned ditches and repaired washouts on several .streets. Ground down asphalt around catchbasins on Morton.and Dewey at East Main St. for better drainage. Repaired basin at Morton and Blaine and poured new concrete floor. Completed Clark St. storm drain project which included: 7 feet of 10" concrete pipe, 3 1/2 feet of 12" concrete pipe, 46 feet of 18" steel culvert pipe, one manhole, a ten-foot: piece of 48" steel culvert pipe (standpipe), five yards of concrete and 340 yards of fill. Also hauled off 20 yards of spoil. Complete new sewage treatment plant bridge, hauled in 120 yards of granite and graded road. Widened, sloped, ditched and installed storm drain on West Street improvement project, which included hauling off 130 yards of spoil, hauled in 70 yards of granite and 13 yards of 3/4 minus rock and 20 feet of 12" concrete pipe. Repaired or replaced several signs and/or posts. Changed two-hour parking to four-hour parking on C Street between 1st and 2nd Streets. Installed two yield signs on Scenic Drive at Nutley St. per Res. 86-07. Installed loading zone sign and painted 45 feet of curb white on Siskiyou and Tolman Creek Rd. per Res. 86-09. Installed bus parking only signs on S. Pioneer. Installed four hour parking signs in Hargadine parking lot. Two employees attended defensive driving class. Removed 165 feet of berm on S. Pioneer for Parks Dept. Hauled off 110 yards of debris from sweeper dump site. Cleaned up cinder pit storage area. Installed two water pipes protective posts with hose brackets at the wash rack (Service Center yard). Repaired undermined area on Harmony Lane above Siskiyou Blvd. Hauled 10 yards of sand from Liningers to the cemetery. Painted "No Parking" in front of the shop doors and Street Div. tool room door at the Service Center. Ground down raised areas on Siskiyou Blvd. bikepath for biker safety. Installed "Seat Belt Buck Up" signs at yard gates at Service Center. Began chipping tree toppings along creek behind Hassell's Mfg. on Dead Indian Road. FLEET MAINTENANCE DIVISION: Two mechanics completed work on City equipment and vehicles. are as follows: 48 repair orders for various types of The divisions and departments involved .- Street: 10 Police: 11 Engineering: 2. Cemetery: 1 The emergency generators at City Hall and the Civic Center were fueled and manually tested weekly. Water: 11 Shop: 1 P.W.: 1 Electric: 8 Senior Van: 1 Fire: 2 " $ Public works Monthly Reports . Page Three February 1986 WATER QUALITY DIVISION: Replaced nine 3/4" water meters and one 1" irrigation meter. Installed drain ditch at Alsing Reservoir. Exposed sewer line for grades for the Engineering Div. Removed granite washed into irrigation ditch. Raised and tested water valves on Ashland Street. Replaced 200' of Lithia line in Lithia Park. Repaired one water main leak. Moved one water meter out of a driveway. Repaired road at East and West fork dams. Responded to 25 requests for city utility locations. Installed one new 3/4" water service and meter.. . Finished Walnut Street 8" water main and put into service. Finished Alnut Street 6" water main, and put into service. Installed new stairs below the Water Treatment Plant. Installed catwalk and handrail at the Water Treatment Plant, from flash mixer to drain valve. Installed two 3/4" handvalves and one 1" handvalve. There were 60.472 million gallons of water treated at the Water Treat- ment Plant, and 69.62 million gallons treated at the Wastewater Treatment Plant. 'Allen A. ublic Works ..'