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HomeMy WebLinkAbout1986-0218 - Regular Meeting lI)tdant,: A/1Y cilize/1 a:tter!cU/1g CouncJ..L mee-U/1g.6 may .6peaic or! any ,(..Li:Jn on :tile ,agenda, unxu,.\ ~t ~/. ", ',u, the llubjeet 06. a pubUc heatt.<./1g wh.<.ch hM been c..t0.6ed. 16 you w,U\h to llpeak, , .'" ")~,/flea.6e we and a6tett you have bee/1 ftecogrUzed by :the Cha.<.tt, g.<.ve YOUlt /1ame and . ,8,' , addtteM. The ChaM w.Uf. then aUow you :to bpeak and a.t.60 .<.nDoJun you a,; :to :the amowlt ,.~' 06 ~e aUotied to you. The ~e gltal1ted w.Uf. be depe/1dent :to .6Ome extent 0/1 the na,twr.e 06 :the dem u/1dett diAcUM'<'O/1, the /1wnbvr. On people who tt0,h :to be ite~~ a{!d the le/1gth 06 the agenda. ~ / AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL February 18, 1986 I. PLEDGE OF ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers II. ROLL CALL: III. APPROVAL OF MINUTES: Regular meeting and executive session of February 4, 1986 IV. PUBLIC HEARINGS: 1. Proposed amendment to the Land-use Ordinance relating to permitted uses in the Employment District. COMMUNICATIONS, PETITIONS & 'REMONSTRANCES: 1. Request by the Oregon National Guard for the and Pioneer for mobilization. clos<~i'~ of "B" Street between Oak !' II . Ii,' 1\ , V. VI. UNFINISHED BUSINESS: 1. Report by City Administrator on City participation"in utility bill drop boxes as proposed by McCaw Cablevision. VII. NEW & MISCELLANEOUS BUSINESS: 1. Presentation of Drainage Master Plan by Cramer, Chin and Mayo, Consulting engineer, 2. Mayor's Appointment of Frank Billovitts, to Community Hospital Board to complete term of Bob Rasmussen (resigned). 3. Proposed County Comprehensive Plan Amemdment and Zone Change for Motel at North Ashland Interchange. VIII. PUBLIC FORUM:, .Business from the.audience not included on the agenda. IX. ORDINANCES, RESOLUTIONS & CONTRACTS: , 1. Second reading by title only of an ordinance ordering the improvement of Sheridan and Walnut Streets. 2. Resolution authorizing funds and accounting methods for the 1986-87 fiscal year. 3. Resolution relative to yield signs at Scenic and Nutley Streets. 4. Resolution prohibiting parking on the Northerly side of Auburn Street. S. Resolution designating a loading zone Jt'{olman Creek Road at Siskiyou. ",-, X. OTHER. BUSINESS FROM COUNCILMEMBERS XI. ADJOURNMENT Attachments: 1. Minutes of Boards, Commissions & Committees 2. Monthly Departmental Reports - January 1986 .......... " '-- v T , .' . '" ROLL CALL ACKNOWLEDGEMENT APPROVAL OF MINUTES STATE HISTORIC NOMINATION ENDERS BUILDING 4th of JULY STREET CLOSURE q MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL February 4,,1986' Mayor Medaris led the Pledge of Allegiance and called the meet- ing to order at 7:30 P.M., on the above date in the Council Chambers and Elerath, Reid, Bennett, Acklin, Laws and Smith were present. Mayor Medaris noted that as Architect for the Community Center building renovation, Joyce Ward had inadvertantly been left off the acknowledgement list and expressed gratitude for the fine contribution Ward had made as Architect on the project. , Smith moved to approve minutes of the regular meeting of January 21, 1986; Bennett seconded the motion which passed unanimously on voice voteu A letter was read from the State Historic Preservation Office relative to the nomination of the Enders Building to the Nat- ional Register of Historic Places and Almquist noted that the Council is getting the option of voting on the measure because .the deadline would not permit it to pass to Historic Commission first. Laws expressed concern that if every historic building is placed on the register the impact on other taxpayers would eventually be a burden. Reid contended that the freezing of taxes could work in City's favor should taxes be lowered. Reid went on to say that the request should not be held up since there has been no advance notice that it would be questioned before tonight. Laws said he has expressed concern on the same issue when other requests have been considered. Acklin agreed the request on the Enders Building should not be held up but that after the present inventory of historic buildings becomes avail- able and a report comes from Planning Director Fregonese the rationale can be reconsidered with the statistics in hand. Acklin moved to approve subject to the Historic Commissions approval and requested the results of the study and report on the subject; Bennett seconded the motion. On voice vote all voted in favor with the exception of Elerath and the motion carried. A request by the 4th of July Committee requesting closure of E. Main St. and Siskiyou Blvd., from the Plaza to Mountain Avenue from 8 a.m. to 12 noon; closure of the Plaza area and Winburn Way from 6 a.m. to 6 p.m. and authorization to call upon commercial towing companies to remove vehicles from the Plaza, Winburn Way and the City parking lots off Winburn Way during the hours noted was considered and Smith moved for approval; Bennett seconded the motion which passed unanimously on voice voteo 2/4/86 P. 1 ~ ~gula r V, ... <4 Meeting , . .' ASHLAND SHOPPING CENTER UTILITY ACCOUNTS/EQUIP. SUPER GOOD CENTS AWARD MC CAW CABLEVISION REPORT INDUSTRIAL WASTE HOSPITAL BD. APPOINTMENT ';'\ . .Ashland City Council 2/4/86 P. 2 lb A letter from Marion Krebs, owner of the Ashland Shopping Center requesting that the City take over the equipment and billing of tenants was read as was a memo from Director of Electric Utilities Williams which recommended approval of the request. Almquist noted that the shopping center was one of two entities in the City which was grandfathered in when the City's policy was set to control all utilities and billing. Council discussed the issue of deposits and Almquist .noted that most deposits of present tenants had already been returne~ and didn't see a problem with the request. On question of Laws as to whether the request would create a drop in revenue, Alm- quist said the installation is in good repair and the City would be recalibrating the meters at a later date which is routine. Bennett moved to approve request; Elerath seconded the motion which passed unanimously on voice vote. A letter announcing the 1985 Super GOOD CENTS Program special recognition award to be presented Conservation. Director Wander- scheid was read. Smith said she would like to see a story in the Daily Tidings on the award saying the Ashland Conservation Program has been unique and a leader in the West. Reid com- mended the Community Development Department and builders involved. A letter updating the joint effofts with Pacific Power, Pacific Northwest Bell and C P National/ Rave drop boxes for customer convenience was read noting that when a contractor is decided on that boxes will be made in a few weeks and hopefully will be in place by the end of February. Laws asked the City Administator to consider the method for utility payments for the City and Almquist said he would report back on the proposal etc. For information only - no action necessary. Director of Public Works Alsing's memo relative to need for pretreatment regulations of industrial waste was read and Alsing said that although there is no industry at this time creating exotic waste products, the City would be in a posi- tion to give such service should the need arise in the future and an ordinance which would.implement the pretreatment pro- cess would be helpful as a guideline. After Council discuss- ion Bennett moved to hold in abeyance; Reid seconded the motion. Acklin noted that. she had made available an article which illustrates the use of sludge in manufacturing certain products from the resourceo On voice vote the motion passed without opposition; Mayor Medaris accepted the resignation of Dawn Tooker from the Hospital Board and asked confirmation of the appointment of Frances Wiley noting she had almost 24 years of experience with the University of California Medical Center School of Nursing. On question of affiliation at the U.C.M.C. the Mavor said she was in Administration of Nursing School. 2/4/86 Po 2 ~gular Meeting , . . . HOSPITAL BOARD PROTEM JUDGE TRAFFIC SAFETY RECOMMENDA- TIONS Ashland.City Council. 2/4/86 P; 3 o Reid asked the Mayor if someone on the Hospital Board had also been appointed to another committee and, the Mayor explained that the' ordinance creating the Hospital Board specifies that one member also be on the Audit Committee. Mayor Medaris added that in the case of the appointment of Dick Reeve to both positions that Reeve has asked that he not represent the Board. on the Audit Committee and that another recommendation for that position will be submitted shortly. The Mayor noted that Attorney Tom Howser had requested that he be appointed Judge Pro tem for February 14, 1986 only in order to perform a marriage ceremony for a friend and recommended approval. Smith moved to approve; Laws seconded the motion which passed unanimously on voice vote. , Almquist read a memo from the Traffic Safety Commission outlin- ing five recommendations. Recommendation No. 1 calling for the first two parking spaces on the south side of Siskiyou Blvd.. easterly from Tolman Creek Road be designated as loading zones between the hours of 8:00 A.M. and 6:00 P.M. for vision clearance purposes and for safety of school children was considered. Bennett moved to approve; Reid seconded the motion. Smith said the present owner of the property was most cooperative having met with the TSC and the recommenda- tion will help until a traffic light is installed at that location. Smith said tha~ 0 le p.,c in up children were asked to do so below. rather than across the street to further safeguard the schoolchildren. 00 voice vote the motion passed unanimously. On recommendation to install yield signs on Scenic Drive where it enters Nutley, Laws moved to approve; Bennett seconded the motion which passed unanimously on voice vote. Parking on the northerly~ side of Auburn Street was recommended noting that the street serves only a few houses and is not a collector- or arterial street was considered and Elerath moved to approve; Laws------- seconded the motion which passed. unanimously on voice vote. The fourth recommendation was reduction of speed on E. Main Street between the railroad and Walker and it was noted there would be sufficient signing to alert drivers. Bennett moved to approve; Smith seconded the motion. It was noted that the area is not a heavy traffic area but Alsing noted that once the proposed Armory is installed, traffic will increase appreciably. On voice vote the motion passed with- out opposition. The last recommendation dealt with the fact that the proposed traffic signals at Tolman Creek Road and Siskiyou andat,Walker.and Siskyou have been dropped from the State Highway Division's Six Year Plan. It was noted that the program does include replacement of the traffic signal at Wightman & Siskiyou and that replacement of the traffic signals at Beach St. & Siskiyou are being considered. ...OG..continued 2/4/86 P. ~~gUlar Meeting Ashland City Council 2/4/86P. 4 ,'1 . . , .' ( O,l' Acklin noted that the Walker Avenue signal is very important. Reid said she would like to see a representative attend the public hearing with the State and the Mayor recommended that Eric Jorgenson, Principal of Bellview and a representative. from the City attend to illustrate need. ,Elerath noted that the pedestrian crossings are difficult in that the person escorting the children across the staeets cannot be seen in I advance like they can when station/in the crosswalk in the street. Police Chief Barnard said he didn't know if it would be a good idea for the children to leave the curb into the street alone. Council agreed to bring materials to the State to urge action as they relate to the traffic signals deleted from the 6 Yr. program of the Highway Division. , STATE HWY 6 YR PLAN PUBLIC FORUM No comment. ORDINANCES, RESOLUTIONS & CONTRACTS Lien Search Fees Second reading by title only was given an ordinance amending lien search fees and Laws moved to approve; Smith seconded the motion which passed unanimously on roll call vote. State Shared Revenues Second reading by title only was given an ordinance electing to receive State-shared revenues and Acklin moved to adopt;- Smith seconded the motion which passed without opposition on roll call vote. L.I.D. No. 56 Second reading by title only was given an ordinance levying special benefit assessments in L.I.D. No. 56 and Smith moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote. Sheridan St. Imp. First reading was given an ordinance ordering the improvement of Sheridan Street from N. Main to Walnut, and Walnut from Sheridan to Grant Streets and Laws moved to second reading; Bennett seconded the motion which passed unanimously on roll call vote. Transfer of Appropriations A resolution transferring appropriations within funds was read and Acklin moved to approve; Smith seconded and the motion passed unanimously on roll call vote. C.I.S. Workers Compo A resolution authorizing participation in the City/County C.I.S. Workers Compensation self-insured group was read and Reid moved to approve; Smith seconded the motion. Bennett said it would be nice for the Tidings to recognize the coveted safety record of the Electric Department. On roll call the motion passed unanimously. Almquist asked that "and City Council" be added to item 112 in the resolution. OTHER BUSINESS The City Administrator reported he had a letter' from Marjorie O'Harra requesting that the Bear Creek Greenway Foundation be allowed to enclose information on their funding efforts in the City's utility bills and asked for approval. Laws moved to 2/4/86 P. 4 I 'gular Meeting Ashland City.Council 2/4/86'P. .5 I~ . , . OTHER BUSINESS cont. put on agenda; Reid seconded the motion which passed unani- mously on voice vote. Laws moved to approve request; Reid seconded the motion. Acklin expressed concern that a pre- cedant be set and wondered how requests from other groups like United Way etc. would be handled. Smith noted that the City historically has supported the Greenway both finan- cially and in concept and supported the request. Laws said Council could still consider requests on an individual basis. On voice vote the motion passed unanimously. Councilor Elerath expressed concern that the past-due utility , notices seem to arrive on the heals of the original bill. Almquist noted that the billing policies are controlled by , ordinance. Elerath noted that with the proposed sale of BPA problems could arise relative to rates etc. The Mayor said that the contract for the twenty year term would still be honored. Almquist said the chances of the sale of BPA are remote due to political clout in the Ways & Means Committee etc. ADJOURNMENT At 8:45 P.M. the Mayor adjourned the meeting to an executive session under the authority of ORS Sec. .192.660(1) (h) to con- sult with the City Attorney concerning litigation filed by A.C.L.U. relative to Ashland's Occult Arts law. L. Gordon Medaris Mayor Nan E. Franklin City Recorder 2/4/86 P. 5 ~ em ora ttd~':~7);', I . ''1' ,1 //i.,/ lL_- . "-:-~' ,.C6 , v 'mo: Brian Almquist, City Administrator JIf rom: John Fregonese, Pl anning Di rector j&ubjed: Proposed Amendments to the M-l District " At their meetings of January 7, and January 8. 1986 respectively, the Citizens Planning Advisory Committee and the Planning Commission voted unanimously to recommend approval for the addition of the following Sections to Chapter 18.52 (M-1District) of the Land Use Ordinance. 18.52.020F. Permitted Uses in the Employment District and 18.52.020D. Conditional Uses in the Employment District, except residential uses. Please note that the amendment requires a 30-day Public Notice. Let me know when this is scheduled to be heard by the Council. We can do the notice if you wish. . .' MINUTES ASHLAND PLANNING COMMISSION .:JANUARY 8, 1986 CALL TO ORDER The meeting was called to order at 7:40 p.m. by Chairperson Don Green. In attendance were Commissioners stout, Dunlop, Bridges, Kennedy, Thompson, and Shoberg. Also in attendance were Planning ~ Director John Fregonese, Associate planner Steve Jannusch, and Assistant planner Steve Calfee. Since this was the first meeting of the new year, Green found it necessary to nominate and elec~ a new Chair and Vice Chairman. Dunlop nominated Stout for Chalrman and Thompson nominated Benson for Vice Chair. The motion was carried and unanimously approved to elect Stout as Chairman and Benson as Vice Chair. APPROVAL OF MINUTES & FINDINGS & ORDERS - - The Findings and Orders of the December 11, 1985 meeting were unanimously approved as written. Due to a Planning Staff shortage, the minutes of the December 11, 1985 meeting were not included in the packets and therefore their approval shall be postponed until the February 12 meeting. INTRODUCTION OF NEW MEMBERS At this time newly appointed members, Kennedy, Bridges, and Shoberg, were introduced to the rest of the commissioners. TYPE III PUBLIC HEARINGS REVISIONS TO THE ~ DISTRICT Fregonese gave the staff report. He explained briefly the history of staff's proposal and highlighted the discussion of the proposal that occurred under new business of the December 11, 1985 commission meeting. Fregonese explained that historically lighter intensity uses were allowed in heavier use districts: e.g. permitted and conditional uses in the Employment District allowed as permitted and conditional uses in an Industrial District. At this time, Fregonese read a memo from, the Citizen's Planning and Advisory Committee which expressed concern about a~low~ng residential uses as conditional uses in Industrial Dlstrlcts. At this time the Public Hearing was opened. .' . - 2 - PUBLIC HEARING Since there was no one to speak,on this, the Public Hearing was closed. COMMISSION DISCUSSION AND MOTION Stout asked about circumstances in which residential uses might ca~se problems. Fregonese explained that there were some residential uses in Industrial Zones, primarily those near the ~ Lumber Company off of Mistletoe Road. He explained that if residential uses were not allowed as conditional uses in the M-1 Zone, then they would become non-conforming. Further he stated that the expansion of a non-conforming use required Planning commission approval. Calfee explained CPAC's concern with regard to residential uses and indicated that their major concern was the impact of industrial traffic with children walking to and from school, particularly in the area of Oak, Water, and Helman Streets. Green favored eliminating residential uses as a conditional use. Thompson indicated that such uses would occur only in a few circumstances and that residential uses would require conditional use permits. Fregonese said that it would be easier to delete residential uses as conditional uses. After a brief discussion, Green moved to approve the revisions to the M-1 Zone excluding residential uses as conditional uses. Dunlop seconded the motion and the vote was unanimous to approve the revisions as amended. TYPE II PUBLIC HEARINGS PLANNING ACTION 86-001 PA 86-001 is a request for Outline plan approval for 11 unit PUD located off Oak and Hersey Streets. Applicant, poplar Place Asso- ciates. Steve Jannusch gave the staff report. He then gave the desc~iption of the 1.6 acres site. He noted that access would be provided via Oak Street along what could be termed as a Flag entrance. Jannusch noted that the applicant is proposing 11 single family units on parcels of 3,000-45,000 square feet. He noted that the units would be one and two story. He indicated the location and the number of on-street parking spaces and further showed that the T-turn-around would, probably be a through street at some point in the future. He noted that lots 5, 6 and 7 might have solar encroachment problems however he felt that a different roof confi- guration or height could alleviate these potential problems. u v . .' Chapter 18.40 B-1 EMPLOYMENT DISTRICT Sections: 18.40.010 18.40.020 18.40.030 18.40.040 18.40.050 Purpose. Permitted uses. Conditional uses when in proximity to residential dis- tricts. Conditional uses. General regulations. " 18.40.010 Purpose. The purpose of this district is to provide for a variety of uses such as office, retail, or manufacturing in an aes- thetic environment and having a minimal impact on surrounding uses. 18.40.020 Permitted uses. The following uses and their accessory uses are permitted outright: A. professional, financial, and business and medical offices, and personal service establishments such as beauty and barber shops, launderettes, clothes and laundry pick-up stations. B. Stores, shops and offices supplying commodities or performing services, but not including a shopping center with more than one store per tax lot unless located on a street designated an arterial in the Ashland Comprehensive Plan. C. Eating, drinking, entertainment and dancing establishments. D. Cabinet, carpentry, electrical, furniture, machine, plumbing or heating shop, printing, publishing, lithography, or upholstery. E. Light manufacturing, assembly, fabricating, or packaging of products from previously prepared materials, such as cloth, plastic, wood (not including saw, planing, or lumber mills or molding plant's), paper, cotton, precious or semi-precious metals or stone. F. Manufacture of electric~ electronic, or optical instruments and devices. G. Administrative or research establishments. 18.40.030 Conditional uses when in proximity to residential districts. The following uses and their accessory uses are permitted when author- ized in accordance with the chapter on conditional uses if they are within 200 ft. of any residential district. If no portion of the tax lot upon which the proposed use is intended to be located is more Revised December 1982 \...,.,' "-I . .' than 200 ft. from a residential district, the use is permitted out- right. A. Bakeries, bottling plants, cleaning and dyeing establishments, laundries, and creameries. B. Wholesale storage and distribution establishments. C. Mortuaries. D. Night operation involving truck deliveries. 18.40.040 Conditional uses. The following uses and their accessory uses are permitted when authorized in accordance with the Chapter on Conditional Use Permits: " A. Manufacture of food products, pharmaceuticals and similar items, but not including the production of fish or meat products, or fermen- ted foods, such as sauerkraut, vinegar or other materials which have significant potential for odor, or the rendering of fats or oils. B. Cold storage plants. C. Public and public utility buildings and yards. D. Shopping centers or department stores on parcels not located on an arterial street as designated in the Ashland Comprehensive Plan. E. Mini-warehouses and similar storage areas. F. Contractor equipment storage yards or storage and rental of equipment commonly used by a contractor. G. Commercial parking lots for passenger vehicles. H. Automobile service stations, new and used car sales, boat, trailer and recreational vehicles sales and storage areas. I. Hotels and motels. J. Residential uses, subject to all the requirements of the R-3 district. K. Building material sales yards, but not including concrete or asphalt batch or mixing plants. L. Any use which involves outside storage of merchandise, raw materials, or other material associated with the primary use on the site. M. Kennels and veterinary clinics. Revised December 1982 \..:.- v' . Chapter 18.52 . M-l INDUSTRIAL DISTRICT sections: l8.52.010 l8.52.020 l8.52.030 18.52.040 Purpose. Permitted uses. 'Conditional uses. General regulations. 18.52.010 Purpose. This district is designed to encourage sound industrial development in the City by providing a protective environ- ment exclusively for such development. " l8.52.020 Permitted uses. The following uses and their accessory uses are permitted outright: A. Any manufacturing, processing, assembling, research, wholesale or storage use. B. Railroad yards and freight stations, trucking and motor freight stations and facilities. C. Public and public utility service buildings, structures and uses. D. Dwelling for a caretaker or watchman employed on the premises. E. Building materials sales yards, including concrete or asphalt batch or mixing plants. 18.52.030 Conditional uses. The following uses and their accessory uses are permitted when authorized in accordance with the Chapter on Conditional Use Permits: A. Junkyards and auto wrecking yards. B. Kennels and veterinary clinics. C. Banks, restaurants or other convenience establishments designed to serve persons working in the zone only. 18.52.040 General regulations. A. Minimum lot area, width, depth. There is no minimum lot area, lot width, or lot depth. B. Minimum front yard. The minimum front yard shall be 25 ft. C. Minimum side yard. There is no minimum side yard requirement, except 20 ft. where adjoining a residential district. Revised December 1982 "---' '-/ ASHLAND CHAMBER OF COMMERCE 110 E. MAIN P.O, BOX 606 ASHLAND, OREGON 97520 PHONE: (S03) 482.3486 November 13, 1985 " TO: Planning Commission FROM: Board of Directors Ashland Chamber of Commerce Date: November 12, 1985 RE: M-I Zone Change At the November 12, 1985 meeting of the Board of Directors of the Ashland Chamber of Commerce, it was recommended that the Planning Commission consider changing M-I zoning. r I' The Board felt, after discussion with Bill Hunt of Four Seasons Adventures, that his proposal to change the ordinance by adding a retail sales component would be a wise move to increase economic development in those areas. Due to the low costs per sq.ft. of M-I zoning, it could also encourage cottage businesses to relocate to property zoned M-I, thereby, increasing their potential for growth. v u ;::c' 'I il'1 FOUR SEASONS ADVENTURES P.O BOX 1321 ASHLAND OR. 97520 503-482-8352 INC. DEAR JOHN FREGONESE AND THE DEPARTMENT OF COMMUNITY DEVELOPMENT; As a business owner in Ashland who is expanding and drawing similar businesses to town, we have found that Ashland's M-1 zoning classification (unlike other areas we have operated in) restricts sales or services. As a recreational business over 60% of our business is in manufacturing, repair and storage of equipment whichs requires a tremendous amount of space. To maintain the rest of our business at an overhead cost that doesn't restrict our efforts of maintaining affordable prices we have need of low cost rental space. By revising the M-1 to allow E-l operations we can accomplish those goals and bring our entire operations inside of the Ashland city limits, offering a better drawing for year round tourist business. The Ashland Chamber of Commerce, Rex Kelso of Croman Lumber, Darryl Meierhoff of Meierhoff Construction, Fred Roberts and Terry Parsons of Parsons Pine have been contacted and are in favor of this zone revision. We really believe that this zone revision will not only allow us to bring more business (and employment) to Ashland but open the doors to low cost manufacturing/warehouse sales space for other existing and new small businesses in Ashland. " Thank you, looking forward to your response, Bill Hunt, President FSA Inc. , OREGON ARMY NATIONAL GUARD Headquarters Company, 1st Battalion l86th Infantry I 208 Oak Street, Ashland,. Oregon 97520-1806 " , 2 January 1986 SUBJECT: Request for use of "B" Street during Mobilization. .' ' Mr. Brian Almquist City Administrater City of Ashland Ashland, OR 97520 "". "~:1~"~ sir: 0":'0' ." .~.\~ :'" .,'", In the event of Federal Mobilization this unit requests the use of "B" Street between Oak and Pioneer as a vehi~le assembly area. The area would be used only to form up convoys for movement, and not as a parking or holding area. This request is ~or State or Federally directed mobilization purposes only. Please aCknowledge,granting of permission for this .request by signing in the space provided below. . Signature and Title Date "....', Point of Contact is the undersigned at 482-3977 or SFC Orton at 482-3566. t~k f' JtUIiL , CHRISTIAN P. HALO CPT,IN,ORARNG I '. Command~ng .-"'- . DEPOSITORY AGREEMENT THIS AGREEMENT, Made and entered into this day of and "Utility", , 19_, between , hereinafter referred to as "Depository", hereinafter referred to as WITNESSETH: RECITALS: A. Utility desires depository to maintain a drop box where utility's customers can deposit the payment of their monthly bills from utility. B. Depository is willing to accomodate utility pursuant to the following terms and condi tions, so long as deposi tory is relieved and released from any and all liability for such service. NOI'I, THEREFORE, The parties agree as follows: l. Depository agrees to maintain a drop box for utility at depository's premises at Medford, Oregon. The design of the drop box and the location of it on depository's premises shall be subject to the mutual agreement of the parties. 2. A statement to the effect that only payments by check shall be deposited in the drop box, and that cash should not be deposited in the drop box, shall be prominently, displayed on the drop box. 3. Depository will empty the drop box at least once Page 1 - Depository Agreement ,- . during every business day, and shall, on every business day, mail, in envelopes provided by utility I the payments deposited in the drop box. Depository shall use its best efforts to make sure utility's payments are correctly sorted into the envelopes supplied by utility. It shall be utility's responsibility to maintain sufficient envelope supplies to accomodate the required mailing of payments. Depository shall have no responsibility and shall not be required to issue payment receipts. 4. It is understood that depository shall have no liability to utility of any kind or nature arising out of this agreement, including but not limited to, claims or damages arising from fire, theft, vandalism, or depository's negligence. 5. Utility agrees to indemnify and hold depository harmless from any and all claims of any kind or nature arising out of this agreement, including but not limited to any claims of utility's customers associated with late or missing payments resulting in whole or in part from the negligence of depository or from fire, theft or vandalism. 6. Either party to this agreement can terminate it upon the other party 30 days' written notice of such giving termination. Page 2 - Depository Agreement ~emorandum January 29, 1986 Wo: Brian L. Almquist, City Administrator } JIf rom:.V- Allen A. Alsing, Dir. of Public Works j&ubjed: City of Ashland Drainage Master Plan , The City of Ashland Drainage Master Plan, prepared by Kramer, Chin, and Mayo Consulting Engineers, has been completed. Mr. Glen Grant, KCM Project Leader, would like to present the findings to the Council at its meeting of February 18, 1986. Would you please place this item on the Council agenda for that evening? ~emorandum February 12, 1986 m~ Members of the City Council ~rotn: L. Gordon Medaris, Mayor ~uhject: Ashland Community Hospital Board Vacancy and Appointment As per attached letter, Bob Rasmussen has moved outside the City limits so can no longer serve on the ACH Board of Directors. Also attached is an application from Frank Billovits of the Valley of the Rogue Bank to serve on the Hospital Board. I have discussed the appointment of Frank Billovits to the Hospital Board with Tom Mack, Administrator and members of the Board. We believe Frank Billovits to be well qualified to serve as a member and would appreciate your confirmation of his appointment. Thank you. . II UNITED STATES NATIONAL BANK OF OREGON A Subsidiary of U. S. Bancorp ASHLAND BRANCH 30 N. SECOND STREET P. O. BOX 67. ASHLAND, OREGON 97520 ..EAD OF..,CE-POATL.ANO February 3, 1986 Gordon 11edaris. Mayor City of Ashland City Hall Ashland, oregon 97520 RE: Ashland Canmunity Hospital Board Dear Mayor 11edaris: This is to confinn our conversation of last week concerning my rroving outside the Ashland City limits. As the rrove will take place late this rronth, the 00ard meeting of the 2lst will necessarily be my last. I look forward to continuing my irwolvanent on other city boards where the city residence reguiranent does not apply. Sincerely, ik614,~_~~,"- Bcb Rasrrussen cc : Thcr.ias !-lack Halter Hoffbuhr . VALLBY of the ID GUB BAlK City of Ashland Ci ty Hall 20 East Main Ashland, Oregon 97520 February 7, 1986 Dear Gordon, Please consider this letter as my request for nomination for the upcoming vacancy on the Ashland Community Hospital Board. I have been involved in the banking industry for the past sixteen years, and currently hold the position of Vice President/Branch Manager of the Ashland Branch of Valley of the Rogue Bank. I will be glad to answer any further questions you may have regard- ing my qualifications for this position. Thank you for the time and consideration taken in reviewing this request for nomination to the Hospital Board. Cordially, ,:/')/;J/L~~ Frank Billovits Vice President & ~lanager FB:jh ". Ashland Office . P,O, Box 36 . 250 Pioneer Street . Ashland, Oregon 97520 · Phone482-9611 , . RESOLUTION NO. 86 A RESOLUTION AUTHORIZING FUNDS AND ACCOUNTING METHODS TO BE USED IN THE FINANCIAL MANAGEMENT OF THE CITY OF ASHLAND FOR THE 1986-87 FISCAL YEAR. WHEREAS, there is a need for a summary of major resources, a statment of purposes, and a description of the accounting basis for each fund; and several changes have occurred since Resolutions No. 85-08 and 85-61 were adopted; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1. The funds listed on Exhibit "A" are to be established and used as indicated thereon to record the financial affairs of the City of Ashland, in accordance with the applicable laws of the State of Oregon. 2. All funds may have other resources, such as beginning fund balance and interest income, in addition to those cited in Exhibit "A". 3. The Hospital Fund will be on a full accrual basis and all other funds will be on a modified accrual basis of accounting. 4. This Resolution is to be liberally construed; it is general and descriptive, and not resrictive. 5. The Resolution is effective on July 1, 1986, and Resolutions No. 85-08 and 85-61 are repealed as of that date. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of , 1986. Nan E. Franklin City Recorder SIGNED and APPROVED this ____ day of , 1986. L. Gordon Medaris Mayor EXHIBIT "A" Page 1 of 3 1. General Fund - This fund shall be used to account for revenues and expenditures that are not assigned to other funds. 2. Revenue Sharing Fund - This fund shall be used to account for revenues received in conjunction with the Federal Revenue Sharing program; and which are to be expended or transferred for capital outlay, debt reduction, human resources development or other purposes designated by the Common Council. 3. Cemetery Fund - This special revenue fund shall be used to account for revenues received from Cemetery-related operations, plus property taxes, interfund transfers, grants and other sources; and which are to be expended for cemeteries, mausoleums, Boulevard and other landscape maintenance, and interfund tranfers. 4. Band Fund - This special revenue fund shall be used to account for revenues received from property taxes; and which are to be expended for the City Band and for Bandshell maintenance. 5. Hospital Fund - This fund shall be used to account for revenues received from hospital operations and other sources; and for expenditures for purposes related to the hospital. 6. Central Services - This internal service fund consists of two divisions - operational services and maintenance services. The operational services division shall include expenditures for the legislative, executive, administrative, legal, financial, risk management, recording, engineering, and public works admini- strative operations of the City. The primary source of funding shall be charges paid by City departments which benefit from these services. Themaintenance services division shall be utilized to cover expenditures for maintenance, repairs, fueling, insuring, domiciling and replacing heavy equipment and vehicles "leased" to operating departments. "Lease" payments shall be the primary source of revenue. 7. Emergenc~ 9-1-1 - This fund shall be used to account for revenues arising rom the State telephone tax; and which are to be ex- pended for administration, operation, maintenance and capital outlay for the emergency communications system. 8. Airport Fund - This special revenue fund shall be used to account for revenues from airport leases and other sources; and which are to be expended for airport maintenance, administration, and capital outlay. Electric Utility Fund - This special revenue fund shall be used to account for revenues generated by electric operations; which are to be expended for wholesale power purchases, operating expenses, capital outlay, debt service, interfund transfers, franchise tax and related purposes. 9. EXHIBIT "A" Page 2 of 3 ,10. Water Quality Fund - This special revenue fund shall be used to account for revenues generated by or applicable to the water and sanitation (sewer) operations; which are to be expended for operating expenses, capital outlay, debt service, interfund transfers and related purposes. - 11. Assessments Fund - This fund shall be used to account for revenues from assessments for local improvements, and from the sale of bonds secured by special assessments; which are to be expended for engineering, advertising, accounting, direct construction costs, redemption of warrants, interest, interfund transfers and related purposes. 12. Street Fund - This fund shall be used to account for State high- way revenues, certain franchise taxes, street utility revenues, and interfund charges; which are to be expended for administration, operation, capital outlay, debt service and other purposes re- lated to streets and public works. 13. Cemetery Trust Fund - This fund shall be used to account for interest income and sales of cemetery lots and services; which are to be expended for repurchases of lots, plus interfund transfers for care and maintenance of cemetery grounds, facili- ties and mausoleums. 14. Bancroft Bond & Redem Fund - This fund shall be used to account for revenues rom Bancroft) bonded assessments; which are to be disbursed for the retirement of each local improvement district (Bancroft) bonded debt principal and interest until each district's debts have been retired, at which time surpluses may be transferred to the general fund. 15. Bonds & Interest Funds (Other) - This group of funds shall be used to account for utility and hospital user charges; which are to be disbursed for the retirement of bonded debt principal and interest. '16. Parks & Recreation Fund - This fund shall be used to account for revenues received from property taxes, user fees and other sources; and which are to be expended for parks, swim pool and recreation purposes. 17. Recreation Serial Levy Fund - This fund shall be used to account for revenues received from recreation property tax serial levies; and which are to be expended for conducting swim pool programs and for maintaining facilities on non- dedicated park properties. 18. Parks & Recreation Trust Fund - This fund shall be used to account for funds received from Oregon Shakespearean Festival and other sources on a trust or fiduciary basis. The funds are to be held in trust and are to be expended only for pur- poses .tipulated by the donor or bequestor. The corpus of the trust may not be expended unless authorized by the donor or bequestor or by court order. The interest may be expended according to the authorization of the donor or bequestor. EXHIBIT "A" Page 3 of 3 . 19. Insurance Services Fund - This internal service fund shall be used to account for revenues from workers compensation, colli- sion self-insurance, and health insurance charges from City departments, retrospective rating adjustments and other sources; which are to be expended for payment of workers compensation, collision self-insurance claims, health insurance premiums, and other charges related to risk management. 20. Capital Improvements Fund - This fund shall be used to account for revenues from interfund transfers, bond proceeds, depre- ciation charges, grants and other sources; which are to be expended for construction, property and equipment acquisition and replacemen~ improvements, sidewalks, interfund transfers and related purposes. 21. Parks & Recreation Ca ital 1m rovements Fund - This fund shall be use to account or revenues rom grants, interfund transfers, depreciation charges and other sources; and which are to be expended for parks and recreation facilities improvements, construction, equipment acquisition or replacement, and related purposes. . RESOLUTION A RESOLUTION DESIGNATING THE LOCATION OF CERTAIN YIELD SIGNS TO BE ERECTED AT THE INTERSECTION OF SCENIC DRIVE AND NUTLEY STREET, AND PROVIDING A PENALTY FOR VIOLATION OF THIS RESOLUTION. BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS: SECTION 1. The Department of Public Works is directed to place yield signs at the intersection of Scenic Drive and Nutley Street so that traffic on Scenic Drive shall yield to traffic on Nutley Street, all in accord with ORS 487.255. SECTION 2. Violation of Section I of this Resolution shall result in the penalty set forth in the State Law for violation of ORS 487.255. , The foregoing Resolution was read and approved City Council of the City of Ashland, Oregon on this February, 1986. by the day of APPROVED: MAYOR ATTEST: CITY RECORDER Resolution RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND. OREGON 97520 . RESOLUTION NO. A RESOLUTION PROHIBITING PARKING ON THE NORTHERLY SIDE OF AUBURN STREET AND PROVIDING A PENALTY FOR VIOLATION OF THIS RESOLUTION. BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS: SECTION l. parking is hereby prohibited at all times on the Northerly side of Auburn Street, and it shall be unlawful for any vehicle to be parked in that area at any time. SECTION 2. It shall be rebuttably presumed that the registered owner of a vehicle which is parked in violation of the provisions of this Resolution was parked by said registered owner. SECTION 3. The penalty for violation of this Resolution shall be as provided in Ashland Municipal Code Section 11.29.110. The foregoing Resolution was read and duly adopted at a regular meeting of the Ashland City Council on this day of February, 1986. , APPROVED: MAYOR ATTEST: CITY RECORDER Resolution No. RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND. OREGON 9752D . RESOLUTION NO. A RESOLUTION DESIGNATING A LOADING ZONE IN THE VICINITY OF SISKIYOU BLVD. AND TOLMAN CREEK ROAD, AND PROVIDING A PENALTY FOR VIOLATION OF THIS RESOLUTION. BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS: SECTION 1. The first two parking spaces, a distance of approximately 45 feet on the south side of Siskiyou Blvd. easterly of Tolman Creek Road is hereby designated as a loading zone between the hours of 8 A.M. and 6 P.M. It shall be unlawful for any vehicle to be parked during those times and in that area for any purpose whatsoever except for loading and unloading. SECTION 2. It shall be rebuttably presumed that the registered owner of a vehicle which is parked in violation of the provisions of this Resolution was parked by said registered owner. SECTION 3.. The penalty for violation of this Resolution shall be as provided in Ashland Municipal Code Section ll.29.110. The foregoing Resolution was read and duly adopted at a regular meeting of the Ashland City Council on this day of February, 1986. , APPROVED: MAYOR ATTEST: CITY RECORDER Resolution No. RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND, OREGON 97520 ~emnrandum January 30, 1986 'mo: Honorable Mayor and City council 1I.,y ~ronn: LrAl Williams, Dir. of Electric Utilities ~ubjed: Electric Department Activities for December 1985 The fOllowing is a condensed report of the activities of the Electric Department for the month of December 1985. The department installed six new underground services and replaced two overhead services. There were two temporary services installed. We responded to 20 requests for location of underground power lines, repaired 10 street lights, and installed one new street light. Two transformers were installed for a total of 40 KVA and two transformers were removed for a total of 40KVA. The department installed one power pole this month. We installed 975' of wire and 1200' of conduit this month. The department started tree trimming on December 1st. We replaced 41 meters and installed four new meters. There were 132 delinquent account notices worked, and nine delinquent accounts were disconnected. There were 186 connects and 186 disconnects for a total of 372 orders. Employees attended their monthly safety meeting. _ To the Honorable Mayor and City council ~' Fity of Ashland, Oregon 97520 . :The following is a condensed report of the activities of the Public '. Works Department for the month of January 1986. ENGINEERING DIVISION ''"- Issued 14 street excavation permits and field checked two minor land partition plats. ~repared assessment sheets for the following streets improved under the 1985 Street Assessment District: a. Walker Avenue, b. Iowa St., c. Wightman St., d. Glenwood Dr., e. Morada Lane, f. Hillcrest St., and Enders Alley. Performed the following work on the Garfield Street left-turn lane: a. Layed-out curb locations. b. Inspected work performed by contractor. c. Computed quantities and prepared bill. Prepared map of proposed improvements on Hersey Street. Performed the following work on the Terrace Street water line: a. Completed revisions to plans and specifications. b. Computed thrust block requirements. c. Prepared standard details for project. d. Submitted project to bid. e. Conducted bid opening. f. Prepared bid comparison and awarded contract. g. Staked location of 45 degree elbow. Prepared plan of Civic Center sign. Completed indexing water and sewer records into the computer. Prepared pre-paving agreement form for streets. Referenced several street centerline intersections. Surveyed and located Alnutt Street right of way. Performed the following work on Park Estates Sub., Phase 2: a. Field checked and reviewed subdivision plat. b. Prepared subdivision agreement forms. c. Prepared agreement concerning contractor obligations. Prepared map of property on E. Main St. Completed grading design for Auburn Street. Prepared application for P.U.C. crossing permit on Glenn Street. Prepared annual street mileage report to the O.S.H.D. Updated City maps. Performed the following work on the proposed E. Main-Normal St. Sewer Assessment District: a. Revised estimate. b. Prepared petition for sewer construction. c. Prepared letter concerning dedication of property for right of way. Performed the fOllowing work on the Airport tree-trimming project: a. Located property lines and easement lines across Hassell's property. b. Marked trees to be topped. c. Prepared request for quotation and distributed to six tree- trimming services. d. Opened quotations and awarded contract. Performed the following work on the 30" pipeline: a. Measured 30" pipe trestles. b. Profiled and cross-sectioned pipeline. c. Began design of pipe trestle. d. Designed pipe saddle supports. , y ,... . Public Works Monthly Report ..~. Page Two January 1986 ~ ENGINEERING DIVISION (Continued) . Tabulated and computed excavation permit charges. Prepared annual report to the census bureau. Located and marked right of way on Alnutt Street. Began preparation of a misc. cQQcrete construction project. Revised bikepath master plan. Prepared master index of minor land partitions. STREET DIVISION Swept 679 miles of street and collected 294 yards of debris. Responded to 33 requests for utility locations. Patched potholes and sunken services. Continued raising valves and manholes in conjunction with our resurfacing program. Raised 29 vales and 7 manholes thus far. Flushed and/or rodded several storm drain systems. Cleaned debris from catchbasins. Cleaned ditches on several streets. Installed 30 feet of 4" storm drain in the Post Office alley at 2nd Street. Repaired broken storm drain on Iowa above Gresham. Began Clark Street storm drain project. This project is being under- taken due to what we feel is an unsafe situation consisting of a large, deep open area with open storm drains. We will tie all storm drains together into two manholes and fill in the area. Graded several streets and alleys. Completed new left-turn lane on Siskiyou Blvd. at Garfield St., in stalling 38 pieces of rebar in curb forms, backfilled new curb, resurfaced using 12.08 tons, painted two arrows and "only". Installed new bridge deck at Sewage Treatment Plant. Drilled holes and placed 10 rebar anchor dowels, crack-sealed the ends, grouted joints. Repaired or replaced several signs and/or posts. Removed old "Chamber of Commerce" sign and post on "c" Street at the beaver slide. Installed stop signs on Hillcrest on both sides of Iowa Street per Resolution No. 86-02. Installed "Do Not Enter" sign on West Street at Scenic Dr. per Resolution No. 86-01. Removed" Only" sign from island on Siskiyou at Garfield. Installed new street sign at E. Main and Fordyce due to annexation. Miscellaneous work included: a. Eight employees attended defensive driving class. b. Installed fire extinguisher and protective box at the airport for new fueling station. c. Removed large tree, with co-operation from the Electric Department, from in front of Hassell's Mfg. at 300 Dead Indian Rd. d. Planted 28 Northern Red Oak trees on Hersey St. between Oak St. and Ann St. NOTE: Electric Dept. dug the holes and. the Park Dept. assisted with soil preparation and advice on planting. Repaired trashers downtown. Stenciled 50 new cones. Put 204 feet of new rod on seweroder. Backfilled washed out curb on Scenic Drive at Nursery. Hauled off 240 yards of debris from sweeper dump site. Painted 20 ft. of curb yellow on both sides of Nursery at N. Main. .,. Public works Monthly Report .... \J' ~ -FLEET MAINTENANCE DIVISION , Page Three January 1986 . Two mechanics completed work on City equipment and vehicles. are as follows: 65 repair orders for various types of The divisions and departments involved ........ Street: 21 Police: 14 Warehouse: 1 cemetery: 1 Water: 17 Shop: 1 Building: 1 Electric: 7 Sr. Program: 1 Admin.: 1 The emergency generators at City Hall and the Civic Center were fueled and manually tested weekly. WATER QUALITY DIVISION , Repaired three leaks in customer service lines, one leak in City owned water main, and nine leaks in Lithia water system. Repaired three water valves and replaced three angle stops. Relocated 3/4" water service. Repaired two fire hydrants and replaced one fire hydrant. Installed one 1" and two 3/4" water services with meters and handvalves. Installed a 1 1/2" water meter and two 3/4" water meters. Installed 800' of 8" ductile water main with one fire hydrant on Walnut Street. Installed 780' of 6" ductile water main with two fire hydrants on Alnutt Street. Constructed a new set of stairs at the Wastewater Treatment Plant. Responded to 26 requests for City utility locates. Installed one new 4" sewer service. There were 4,032 feet of City sewer main rodded. One group toured the Wastewater Treatment Plant. There were 63.878 million gallons of water treated at the Water Treat- ment Plant and 60.03 million gallons treated at the Wastewater Plant. A{~~~S~' ~~liC Works /. -' BUILDING ACTIVITY REPORT ~ ~. , . DAtE January 1986 PROJECT 1f'OF VALUATION PERMITS RESIDENTIAL New SFR 3 162,000 Solar - - Mechanical 10 4,625 Plumbing 3 2,675 Remodels 10 45,070 Satellite Dish 2 2,000 Mobile Homes 2 3,500 COMMERCIAL New 1 1,000,000 Remodels 1 300 Plumbing 1 2,831 Demolition 1 7,000 !TOTAL THIS MONTH 34 1,230,001 n-OTAL THIS MONTH LAST YEAR 42 7R4,231 ~OTAL THIS YEAR 1985 - 1986 362 4,923,lRO ~OTAL LAST YEAR 1984 - 1985 274 2,R64,891 TOTAL FEES THIS MONTH THIS MONTH $8,875.86 THIS YEAR $47,551.46 LAST YEAR $6,677.il4 TOTAL INSPECTIONS THIS MONTH THIS MONTH 159 THIS YEAR 1,148 LAST YEAR 173 NOTE: "This year" refers to the total so far for the current fiscal year. r/~ . ~ - . .. , '. - SINGLE FAMILY RESIDENCE 931 Beswick 657 Prim 430 Monte Vista St. COMMERCIAL 135 Maple Street JANUARY 1986 NEW CONSTRUCTION CONTRACTOR Adroit Construction Darken Construction John P. Dundas Jeff Close : VALUATION 65,000 4il,OOO 49,000 1,000,000