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HomeMy WebLinkAbout1986-0204 - Regular Meeting r,Jrmpotdant: " , A/1Y cilize/1 a.UencU/1g COU/1cAJ: mew/1go may .6peak 0/1 a/1Y .{;/;em 0/1 the aqe/1da un.tU.6.<- .<..6 the .6ll;bj~c;t 06 a pubUc he.aJU./1g wh.<.ch 11M bee/1 c1ooed. 16 you wiAk to ~peak, , plea.6e JtM\e and a~tett 'you have been ltec.ogMzed by the ChMtt, g-<-ve yoUlt name and ~ a.ddttuo. The ChlWL w.Uf. the/1 a.Uow you to opeak a/1d a.t.60 -<-/160ttm you M to the amoUJ1.; 06 time a.UoUed to YO(.L. The time gttanted wU.t be depe/1dent to oome extent 0/1 the na,twLe 06 the Uem undett diAc.lL.6o-<-O/1, the /1wnbvr. 06 people who u0..h to be heattd, and the length 06 the age/1da. -dt'4 If! '. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL February 4, 1986 . I.. PLEDGE OF ALLEGIANCE: 7:30 P.M., Civic Center II. ROLL CALL II1. APPROVAL OF MINUTES: Regular meeting of January 21, 1986. IV. COMMUNICATIONS. PETITIONS & REMONSTRANCES: . I. Letter from State Historic Preservation office concerning nomination of Enders Bldg., 250-300 E. Main Street, to, National Register. 2. Letter from Fourth of July Committee requesting closure of E.Main, Plaza, and Winburn Way for Fourth of July activities. 3. Letter from Ashland Shopping Center requesting City assumption of utility accounts and waiver of deposits and fees. 4. Letter from B.P.A. announcing Ashland's selection as regionwide winner of Special Recognition Award for Super Good Cents program. V. UNFINISHED BUSINESS 1. Report from McCaw Cablevision on progress toward Utility pay station. V1. NEW'& MISCELLANEOUS BUSINESS: I. Memo from Director .of Public Works concerning need for ordinance regulating industrial pretreatment of waste. 2. Mayor's appointment to Hospital Board to fill unexpired term of Dawn Tooker (resigned). Mayor's appointment of Thomas C. Howser, as Pro-tem Judge for one day. 3. Recommendation from Traffic Safety Commission: a. Loading Zone at Tolman Creek Road & Siskiyou b. Yield Signs on Scenic Drive at Nutley Btreet. c. Paving width on Auburn Street d. Speed limit on E. Main Street e. Six-year State Highway Division program. VII. PUBLIC FORUM: Business from the audience not included on the agenda. VIII. ORDINANCES, RESOLUTIONS & CONTRACTS: 1. Second reading by. title only of an ordinance amending lien search fees. 2. Second reading by title only of an ordinance electing to receive State-shared revenues. 3. Second reading by title only of an ordinance levying special benefit assessments in L.I.D. No 56. . .4; First reading of an ordinance ordering the improvement of Sheridan Street from N. Main to Walnut, and Walnut from Sheridan to Grant Streets. S. Resolution transferring appropriations within funds. , 6. Resolution authorizing participation in the City/County - C.I.S, Workers Compensatior self-insured group. . . IX. OTHER BUSINESS FROM COUNCIL MEMBERS " X. ADJOURNMENT: .. Attachments: 1. Minutes of Boards, Commissions & Committees ~ . ROLL CALL LIFE SCOUT BADGES APPROVAL OF MINUTES PUBLIC HEARING Sheridan-Walnut-Grover Proposed Assm't Dist. ~ MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL January 21, 1986> Mayor Medaris' led the Pledge of Allegiance and called the meeting to order at 7:30'P.M., on the above date in the Council Chambers and Elerath, Reid, Bennett, Acklin, Laws and Smith were present. Mayor Medaris noted that the two Lombard boys were present in the audience to fulfill a meeting criteria to earn their Life Scout status. Councilor Smith asked that the minutes be corrected on page 3 to reflect that she felt a logo badge for the City could be more broadly used and not to say that the honorary citizen certificate is not effective for other purposes. Bennett moved to approve minutes of the regular meeting of January 7, 1986 as corrected; Smith seconded the motion which passed unanimously on voice vote. The City Administrator noted that several letters had been attached ;to the agendas and said that another had been received from Barbara Allen speaking for the Merrimans, Pierce and herself in opposition to the improvements. Almquist noted that there were 59.42% in favor including the 37.6% who had presigoed as a result of a previous planning action; that 30.05% had sigoed against the proposal and 10.53% had not responded which included the:: Hargadine Cemetery Association which Almquist said the City would probably have to pick up the assessment on. The Mayor opened the public hearing and John Eads, attorney spoke on behalf of Lawrence, Byers, Moore, Schofield, Knight,> Ligon .and Westerman. Eads said that some of the people he represents are those who have presigned and also appear on the remonstrance list. Eads said that in reviewing the improvement agreement signed by the individuals in his opinion such agreements are invalid because not all the persons signing the agreement were property owners at the time the agreements were given the City. Eads said in the instance of the Lawrences and Moores who have property at the. upper end of Sheridan Street there would be no special benefit and said that Council must find there is a special benefit and enhancement to property to justify improvements. Eads showed pictures of properties and noted the Schofield property could not be served by Sheridan Street because of the terrain. Eads said that Moore and Lawrence could have some benefit from Sheri- dan improvement but that Walnut Street would not be a special benefit to that property. Eads added that the vast majority of the property owners would not have special. benefits by improvement of Sheridan above Walnut. Eads said that Council has authority to levy assessments by the decision they make as to whether the improvepent is a special benefit. Eads read Sec. 13.20.100 of AMC/s~~~ if Council is intent on the improvements special conditions should be considered for the property owners who will not have special benefits by having the street paved. Eads showed proper- ties on the map which do not have actual access to Sheridan say- ing they represent about 25% and said there is a strong argument that these people will not have special benefits. 1/21/86 P. 1 ~egular Meeting Ashland City Council . '1/21/86 'P.2 \J . . Public Hearing cont./Sheridan has been Elerath noted that paving/done in the past when there has been a majority in favor and doesn't see any difference in this proposal. Salter agreed with Ead's interpretation of the Code as outlined and said the decision as to whether there is a special benefit rests with the Council and if there is no such benefit he doesn't think they have a right to put the improvement in. Don Skinner - lot 200 spoke in opposition to the proposal saying that it would cost $9,763 for his portion and doesn't consider it a special benefit as it is on the back of his property. Skinner expressed concern that property owners are charged the same for the narrow portion as for the standard street. Alsing said the costs are predicated on front footage basis.and all project costs..are divided by the number of property owners. Lynn Merriman, 731 Grover Street, opposed to the project said although he lives at Sheridan and Grover, neither section would benefit his property. Merriman said there isn't an erosion problem in that section and that Grover is nothing but an alley. with solid bedrock and that all property owners are against the 40 wide pavement proposed. Merriman said he would like to see the country/rural atmosphere left intact. Barbara Allen, 355 Grant Street opposed the measure saying no one would benefit by the paving of Grove Street. Director of Public Works Alsing said Grover is scheduled to be paved 36' wide down to 28' where the standard street wouldn't be possible where more right of way would be required than available. Bob Baylis, 300 Sheridan Street spoke in favor of the project saying that there will always be those in opposition to paving and that the cost will increase as time goes on. Steven Lunt, 375 Grant Street, spoke in favor of the proposal saying that it would eliminate a dust problem due to traffic every Summer. Lunt went on to say that he would like to see Grover Street remain unpaved to preserve the rural atmosphere. Lunt said he would like to know the cost of the project in separate segments and was told that Sheridan would cost $34.50 per front foot; Grover $40.00 and Walnut $40.00 - the last two increased because of excavation expenses. At this point the public hearing was closed and after brief discussion by Council relative to paving of upper Sheridan Laws moved to delete Sheridan above Walnut and delete Grover; Acklin seconded the motion. On question of Alsing as to how difficult it would be to come back later to pave Grover, Alsing said it wouldn't be a problem. On voice vote the motion passed unanimously. Almquist said an ordinance authorizing improvements would be brought back at next meeting. 1/21/86 P. 2 ~gular Meeting PNWB PAVEMENT CUT REQUEST THE CROSSROADS/ OAK KNOLL GOLF COURSE LIQUOR LICENSE APP. ECONOMIC DEV. ADV. IN OSFA PLAYBILL PUBLIC FORUM ORDINANCES, RESOLUTIONS AND CONTRACTS Airport Commercial Rezone (Bard's Inn) Lien Search Fees PshlandCity Council 1/21/86P; 3 1\ A memo from the Public Works Director was reviewed relative to a pavement cut request from Pacific Northwest Bellon Gresham Street near E. Main Street for cable repair. Acklin moved to approve; Bennett seconded the motion which passed unanimously on voice vote. For information only it was noted that Nancy A. Tucker has relinquished all rights,and interests to the Crossroads Restaur- ant and Kenneth L. Meirstin was present to state that the restaur- ant is now known as The Oak KnolL An application by Dennis & Bonnie Ryan (dba Main Street Pub) was considered and noted that background checks by the Police Department have not been completed. Smith moved for approval contingent on a positive final report from the Police Department; Acklin seconded the motion which passed unanimously on voice vote. An application was also submitted, for a liquor license for the Sandwich Shack and Smith moved to place on agenda; Acklin seconded the motion which passed unanimously on voice vote. Smith then moved to approve application contingent on a positive final report from Police Department; Acklin seconded the motion which passed unanimously on voice vote, Council considered the suggestion that the City purchase ad- vertising space in the 1986 OSFA Playbill at a cost of $775 and unanimously agreed not to support the request at this time. No response" ... . "- Second reading by title only was given an ordinanee regulating commercial activities at the Ashland Municipal Airport and Smith moved for adoption; Laws seconded the motion which passed without opposition on roll'call vote. Second reading by title only was given an ordinance rezoning certain property from Multi-family residential to Commercial (Bard's Inn) and Laws moved for adoption; Elerath seconded the motion. Reid noted that she had not attended the public hearing and therefore not qualified to vote. On roll call vote, Elerath, Bennett and Laws voted in favor; Acklin and Smith voted against and Reid abstained. The motion carried. First reading was given an ordinance amending fees for certifica- tes of lien search and Acklin moved to second reading; Smith seconded the motion. Elerath moved to amend motion to include emergency clause which died for lack of a second. Laws said that the Charter provides for emergency clauses only when an emergency involving health and welfare of citizens are con- cerned. On roll call the motion passed unanimously. 1/21/86 Po 3 egular.Meeting. ORDINANCES, continued State Revenues LID #56 Improvements OTHER BUSINESS City Atty Eval. Goals Session Community Health & Soc. Services ADJOURNMENT Ashland City Council 1/2l/86'P. ~ First reading was given an ordinance electing to receive State revenues and Acklin moved to second reading; 'Bennett seconded the motion which passed unanimously on roll call vote. First reading was given an ordinance levying special benefit assessments in L.I.D. No. 56 (Fordyce etc.) and Smith moved to second reading; Acklin seconded the motion which passed unanimously on roll call vote. Smith asked for report on evaluation returns relative to City Attorney position and the Mayor said all forms had not been returned as yet. Goals setting session set for February 1 at '9,:00 A.M. to be held at Ashland Hills Inn (Windmill) and. the City Administrator advised that he would have all Department Heads present for the session to reprioritize goals. Almquist announced that the first meeting of the Community Health & Social Services Committee is being held on Thursday, January 23 at 4:00 P.M. in the Civic Center Council Chambers. Almquist also reminded Council of the Community Center dedication slated for 2:00 P.M. on January 30th. Reid asked for rationale on having a Medford citizen serve on the Ashland Airport Committee when so many applications have been received for service on committees and the Mayor said the ordinance does not call for local residents totally in the makeup of the Airport Commission.' & said Lausmann keep plane there. Reid asked for follow up on the subject of the naming of streets noting that Historic/Geographic names were said to be considered in the future and suggested the matter be brought up at the Goal~ session. on passing of Mayor Medaris suggested a letter of sympathy on~ong time citizen and City employee Herman Helm be sent to relatives in Portland. The City Administrator said he would take care of the request. The meeting adjourned at 9:07 P.M. Nan E. Franklin City Recorder L. Gordon Medaris Mayor 1/21/86 P. 4 ~~, . /,..'tN......"'-..~_~t\ ._"ij' ,0. , '!"':1V. ,', '0 !';\:" ~ },~/ " " '-~r' 1..1, ."'<"'~c ,,-;/;1 "," ......' ? '~ VICTOR ATIYEH -- ;::orm 734-3122 Department of Transportation STATE HISTORIC PRESERVATION OFFICE Parks and Recreation Division 525 TRADE STREET S,E,. SALEM. OREGON 97310 January 22, 1986 The Hmorab1e L. Gordon f>'edaris f>byor of Ashland City Hall Ashland, CR 97520 Dear t>byor f>'edar is: This is to noti fy you that the following property has been proposed for nominatim to the National Register of Historic Places and will be reviewed by the State Advisory Committee on Historic Preservation on February 21, 1986. Enci!rs Buil ding (1910-1914) 250- 300 East Ma in St. Ashland, Jackson County, Oregon The National Register is the Federal Government's official list of historic properties worthy of preservation. Listing in the National Register provides recognition Q'ld assists in preserving our Nation's heritage. Enclosed are a copy of the rreeting agenda and a copy of the criteria lJ1der I'otlich properties are evaluated. This is to ITilk e certa in th at you are aware of: (1) the effects of 1 isting a property in the National Register of Historic Places, and (2) your opportunity to cornrrent on the proposed nomination. Listing in the National Register results in the following for historic properties. Cmsideration in planning for Federal. federally licensed, and federally assisted projects. Section 106 of the National Historic Preservation Pet of 1966 requires that Federal agencies allow the Advisory Council on Historic Preservation an opportunity to cornrrent on all projects affecting properties 1 isted in the National Register. Details of the revi&/ and cornrrenting procedures are given in 36 CFR roo. Eligibility for Federal tax provisions. If a property is listed in the National Register. certain Federal tax provi!';ions ITilY apply. The Tax Reform Act of 1984 revises the historic preservation tax incentives authorized by Congress in the Tax Reform Act of 1976. the Revenue Act of 1978, the Tax Treatment Extension Act of 1980, and the Economic Recovery Tax Act of 1981. I'otlich provici! for a 25 percent investment tax credit for rehabi1 itating historic cornrrercia1, indJstria1 and rental residential buildin9S instead of a 15 or 20 percent credit avail able for rehabi1 itation of non-historic bui1 dings rrore than 2 30 years old. This can be combined with an 18-year cost recovery period for the adjusted basis of the building. Certified structures with certified'rehabi1itations receive additional tax savings because owners are allowed to reduce the basis by one-half the amount of the credit. The Tax Treatment Extension Act of 1980 provides Federal tax deductions for charitable contributions for conservation purposes of partial interests in historically important land areas or structures. For further information'please refer to 36 CFR 67. Consideratibn .of historic values in the decision to issue a surface coal mining permit where coal is located, in accord with the Surface Mining and Control Act of 1977. For further information p~ease refer to 30 CFR 700 et seq. Qualification for Federal grants for historic preservation when funds are available. Funding is unavailable at present. Under ORS 358.475 to 358.565, owners of Oregon properties entered into the National Register of Historic Places, including those properties which have been designated as contributing features of historic districts, may apply for special assessment status--a "freeze" of the true cash value for a 15-year period. In return for this benefit, which is a temporary freeze on increases in assessments, the property owner agrees to maintain his property in such a way that it does not deteriorate and is encouraged to submit all plans and specifications for alteration, rehabilitation or restoration'for review and approval by the State Historic Preservation Office. Under Chapter 49 of the Uniform 8uilding Code recognized in Oregon, National Register properties, and certain other historic properties, are eligible to be considered for waivers of certain normal code requirements in the interest of preserving the integrity of the property. Owners of private properties nominated to the National Register of Historic Places have an opportunity to concur in or object to listing in accord with the National Historic Preservation Act and 36 CFR Part 60. Any owner or partial owner of private property who chooses to object to listing may submit to the State Historic Preservation Officer a notarized statement certifying that the party is the sole or partial owner of the property, as appropriate, and Objects to the 3 1 isting. For a single privately ol'61ed property with one ol'61er, the property will not be 1 is ted if the owner objects. In nominations with multiple ol'61ership of a s,ingle property, or in nominations of historic districts, the property, or district, will not be listed if a majority of the OW1ers Objects. Each OW1er or partial OW1er of private property has me vote regardless of what part of the property that party owns. Normally, a property ol'61er wi th in a proposed historic district may not have his individual property deleted from the nomination by a letter of objection. If the property cannot be listed because the owner or a majority of OW1ers objects prior to the submission of a nOll)ination by the State, the State Historic Preservation Officer shall, under federal rule, submit the nominatim to the Keeper of the National Register for a determination of el igibil ity of the property for inclusion in the National Register. If the property is then determined eligible for 1 isting, although not formally 1 isted, Federal agencies will be required to allow the Advisory Council on Historic Preservation an opportunity to cormrent before the agency may fund, license or assist a project l'i1ich will affect the property. If property owner s ch oos e to obje ct to th e 1 is ti n g of the ab ove-nalTl:!d property, the notarized objection must be submitted to this office by the date of the forthcoming meeting of the State Advisory Committee on Historic Preservatim on February 21, 1986. Comments of others on whether the property shoul d be nominated to the National Register should be submitted to the State Historic Preservation Office also. A copy of the nomination ooculTI:!nt is m file at this office and will be made available upon request, as will information on State and Federal tax provisions. We hope this information is helpful to joU. If questions concerning the National Register nomination process arise, I can be reached at th e foll ow in g number (503) 378- 5001. Sincerely, A L, (YJ'IPJ '" i7r !/v'f77ttL. El is ab eth Wa 1 ton Potter Preservation Special ist EW P : jn Enclosures cc: Ash lan d Hi s tor ic Commi ss ion 4th OF JUL Y COMMITIEE ASHLAND CHAMBER OF COMMERCE 110 E. MAIN P.O. BOX 606 ASHLAND, OREGON 97520 PHONE: (503) 482-3486 27 January 1986 Mayor Gordon Medaris and Ashland City Council City Hall Ashland, Oregon 97520 Dear Mayor Medaris and City Council Members: We are in the planning stages for Ashland's 1986 Old Fashioned 4th of July celebration. This year's theme "Lithia Park--Our Crown Jewel" is a fitting, reminder of Ashland's overall beauty. In order to stage our traditional parade and other events, we request permission for the following: 1. Closure of East Main Street and Siskiyou Boulevard from the Plaza to Mountain Avenue from 8 a.m. to 12 noon. 2. Closure of the Plaza area and Winburn Way from 6 a.m. to 6 p.m. 3. Authorization to call upon commercial towing companies to remove vehicles from the Plaza, Winburn Way, and City parking lots off Winburn way during the above hours of closure. With your approval for the 4th of July events and activities, the Chamber of Commerce will accept responsibility for regulation and administration of all concessions and events on the 4th of July, 1986. Thank you for your consideration of this request. Sincerely, /4~ ),1~ MATTESON Parade Chairman Ashland 4th of July Committee cc: Highway Division Ashland Public Safety Department ASHLAND SHOPPING CENTER OREG.. LTD. P. O. BOX 1120 . TELEPHONE 15031482,1168 . ASHLAND, OREGON 97520 ~gblanb SHOPPING CENTER January 27, 1986 Mr. Brian Almquist City of Ashland 20 E. Main Ashland, OR 97520 Dear Brian, * " In reference to our phone conversation today regarding the electrical metering agreement at Ashland Shopping Center, we would like the City of Ashland to take over the equipment and bill the tenants direct. We will do whatever is necessary to effect the change as soon as possible. Maryellen and I would like to do more traveling and the electrical billing ties us down. We would like the City to waive the deposit for existing tenants in as much as they are all us. Any new tenants naturally would be expected normal depos i t. ,requirement current with to.:- pay the Sincerely, \ ~4~ Marion G. .Krebs;; General Partner JAN 4" ]~bO Department of Energy Bonneville Power Administration P.O, Box 3621 Portland, Oregon 97208 - 3621 JAN 2 4 1986 In.ep1vr,t.rIO: KRP '-.'.. Mr. Dick Wanderscheid City of Ash 1 and City Hall Ashland, OR 97520 Dear Dick: In appreciation for your participation and contribution to the Super GOOD CENTS Program--both at your utility and in the SPA program regionwide--you have been selected to receive the 1985 Super GOOD CENTS Program Special Recognition Award. This is a special award to us, and we have selected only three utility Super GOOD CENTS Representatives to receive it. SPA is sponsoring an awards banquet Tuesday, February 4, at the Sheraton Airport in Portland, Oregon, to honor these utilities and others in the Super GOOD CENTS Program. You will be receiving an agenda for this event in the. next couple of days. Though no expenses can be reimbursed for this event, we are sincerely hoping you can be in attendance to receive the recognition that you deserve. I hope to see you there. Thanks for your participation in the 1985 Super GOOD CENTS Program and congratulations on your success. S i Ilc.ere 11~ .;-J /4;C:-:C~ Pat Durocher Super GOOD CENTS Program Manager v MCCfIW CABLEVlSIOIt January 29, 1986 Brian Almquist, City Administrator City of Ashland 20 East ~1ain Ashland, OR. 97520 Dear Brian: This is to update you regarding our joint efforts with Pacific Power & Light, Pacific Northwest Bell and C P National to have constructed and placed in several locations in our area payment boxes for customer convenience. The bids for construction are due this Friday, January 31. Once a contractor is decided upon, five of the boxes will be made in two or three weeks. Our goal is to have these five in place by the end of February. Representatives of the project will be meeting today with bank officials in Ashland regarding placement of one of the boxes. There is a prototype box currently located in Pacific Power & Light's Medford main office, in use on a "pilot" basis. As we advised the City Council at its January 7 meeting, we are making every effort to have the program implemented by the first quarter, and to date we are on or ahead of, schedule. Should you have any questions, or need further information, please advise. Sincerely, e rge Dodge District Manager GD/cw 926 S, GRAPE . P,O. BOX 399 . MEDFORD, OR 97501 . (503) 779-1814 "Partners in communications with Affiliated Publications, Inc.. Boston, Massachusetts" ~tmornndum January 6, 1986 m~ Brian L. Almquist, City Administrator J ~ro~:~ Allen A. Alsing, Director of Public Works ~~ Industrial Waste Pretreatment Regulations Last summer the Planning Department was contacted by an industry which was interested in locating in Ashland. This industry would have discharged a sewage into the domestic system which would have had a high concentration of oil and grease, and concentrated solvents. The volume was estimated at 70,000 gallons per day with a high biochemical oxygen demand. Since the City presently does not have sufficient industry to require an Industrial Waste Pretreatment Program under the Federal Clean Water Act, we were not prepared to accept this type of industry or to set pretreat- ment requirements. Attached is a draft ordinance which, if adopted, would cover industrial wastewater discharge. This ordinance would satiSfy all Federal Wastewater pretreatment program requirements. It was patterned after the ordinance adopted by the ,City of Medford and the BCVSA. The proposal could be adopted now or held for the future. As to admini- stration, it is now set up to be administered by the Director of Public Works, but this could be changed to be administered by the City Admini- strator if that would be your desire. Chapter numbers would also need to be inserted according to requirements of the proper chapter of the A.M.C. Also attached is an article from Public Works Maqazine that relates to enforcement of industrial waste pretreatment regulations. The completion of this ordinance draft satisfies one of the goals set forth for the current six-month period under my Goals and Objectives Work Plan. Attachments/ ~emnraudum January 30, 1986 '(IT 0: Members of the City Council ~ rom: L. Gordon Medaris, Mayorl)jJ.}n ' ~uhjed: Hospital Board Appointment As shown by the attached letter from Dawn Tooker, it is necessary to fill the vacancy on the Hospital Board. I respectfully request your approval of Frances Wiley to the Ashland Community Hospital Board of Directors in lieu of Dawn Tooker. Walt Hoffbuhr, Chairman of the Board and Tom Mack, Administrator and I have interviewed Mrs. Wiley and agree she is well qualified to serve as a member of the ACH Board of Directors. Thanks for your approval. ~CF JACKSON COUNTY FEDERAL SAVINGS & LOAN ASSOCIATION Home Olliee: 2 East Main Street Medford, OR 97501 (503) 778-0600 January 22, 1986 Mayor Gordon Medaris Mayor of Ashland City Hall Ashland, OR 97520 Dear Mayor Medaris: The purpose of this letter is to inform you that due to personal circumstances, it has become necessary for me to resign my position on the Ashland Community Hospital Board. I have enjoyed my tenure, although short, and hope that I may have the opportunity to serve our Community in some capacity in the future. Again, thank you for considering me, and I do sincerely hope that I will be able to be of some service to Ashland in the future. /i:::j~~ Dawn M. Tooker MfKiford Ashland Grants Pass Central Point Jacksonville ~emnrnttdum January 29, 1986 'mo: Brian L. Almquist, City Administrator " . ? 7Ir 'v C"I r-om: - Allen A. Alsing, Dir. of Public Works ~uhjed: Recommendation from Traffic Safety commission The Traffic Safety commission at its meeting of January 22, 1986, voted to recommend to the Council that: 1. The first two parking spaces on the south side of Siskiyou Blvd., easterly from Tolman Creek Road, be designated as loading zones be- tween the hours of 8:00 A.M. and 6:00 P.M. This area has caused problems of vision clearance for motorists en- tering the Boulevard from Tolman Road in a northerly direction. The Bellview School administration and P.T.A. are concerned for the safety of school children at this location. Other complaints have been received from motorists about vehicles parked at this location causing vision clearance problems. 2. Yield signs be placed on Scenic Drive where it enters Nut1ey Street. Although there have been no recently recorded accidents at this loca- tion, several residents of the area have requested traffic control to establish which driver has the right of way and because of the steep- ness of Nutley Street. 3. Auburn Street be paved to a width of 20 feet and that parking be pro- hibited on the norther!y (downhill) side. Auburn Street will be paved this coming summer through petitions presigned with planning actions. There is only room within the right, of way for a twenty-foot street, curb to curb. Normally it takes a twenty-eight foot street to allow parking on one side, but in this case the street is only a short two blocks, serves only four or five houses, and is not a collector or arterial. Because of its uniqueness, the Public Safety Department does not feel that the 20-foot/one side parking would be a problem. Recommendation from TSC January 29, 1986 Page Two 4. The commission considered reducing the speed on E. Main St. between the railroad :and Walker Ave. 'to 25 MPH. This section of E. Main St. was recently annexed to the City. The road itself remains a county road. The request for the speed reduction came from Police Chief Barnard. His concern is for the heavy vehicular and pedestrian traffic in tne vicinity of the Junior High School. If the Council agrees, it willl need to work through Jackson County and the State Speed Contro] Board. The commissidn considered input to the State Highway Division con- cerning its six Year Highway Improvement Program. The 1984-1989 Six Year Program ,proposed traffic signals at Tolman Road and Siskiyou Blvd. and at Walker Ave. and Siskiyou Blvd. The signals were pro- posed for installation in 1989. I I The 1987-1992, Six Year Program does not include either of these sig- nals but does include replacement of the traffic signal at Wightman and Siskiyou Boulevard. A second project being considered is replacement of the traffic signals at Beach Street and SiSkiyou Boulevard. I. The Council m~ght want to comment on these or other proposals. ! 5. Mr. Al Alsing Director - Pub! ic Works , 20 E. Mai n st.1 Ashland, Or. l7520 Dear Mr. Alsing: At the sugges~ion of Jim Olson, Engineering, we are writing to you concernin~ the upcoming improvement on Auburn Street. I The roadway as now used is approximately 20 feet wide. It is two way 'Nith parKil'ng on both sides. It is a short street with not much traffic. There have been no incidents or accidents that we Know of due to its present width. The Engineerin1g Dept. has drawn up c'Jrt, to curb, land has met .wi th the desiqn details. The Engineers seem of cost a,nd si'mpl i city. More than into front ya~ds, driveways, etc.) plans for a 20 foot improvement, neighbors to work out the to favor this plan (because 20 feet would cut drastically We, the property owners who consitute the Improvement District, do not ,,'ant mo,re than a 20 foot roadway. We also want parKing on at least one side. Therefore, we :are request i ng a 20 foot two-way road wi th park i ng on one side. The're are precedents for 20 foot, two-way, parKing-on- one-side, stre~ts right in the neighborhood (Mead at Vista - this gets even more traffic than Auburn; Hillcrest with no I imitation on p.~r'King.) If this should cause problems, then later we would be will ing to a,pply for' one-i.,oay desigr.ation. crf it were to be one-way, we thinK it shoul~ go from Iowa to Gresham because Iowa is easier in snow and ic~; and the turn onto Gresham from Auburn is easier tha,n onto 10Wl.!. I>Jhat little traffic there is seems to be equal in either direttion. This is a short street, by no means a col 1 Eo c t or or ap t eo ria 1 . ) , I We prefer the parking to be on the NE side, since there will be a walKway or sidewalK there. I We hereby requ~st a hearing with the City Council and/or Traffic Commi'.':,ion ifth;;,t is necessary. !Ale thanK you for your consideration. We also want tb mention that we have been pleased with the cooDer.B,t i ve sp1i r it of the Engi neers. They have been very accom- mc,da,tin9 in ma:King this project, involuntary for some owners, as acceptable as possible. They have not only I istened well, but have done thei~ best to minimize property change and ~pset. Sincerely yours, ll"{-c,l:,,,-,' Id.P71J "'L"-,;/ -~.Q ff J- Martin Thomme~ - Joyce ~a/~- 549 AublJrn Str~et - Ashland Repre.en~,ng ~IL~ur~ 5~reet Committee cc: .Jlm Ulson, cc: F'r"operty OIj..Iner"s.: Ro?)~ HendricJ.:s, Kay Kr-oman, .J &: 8 Fol icK, , I Diana Laur~nt* 0 & M Kreit~an, Susan Patner cfIJfl em 0 r ct ndum January 2, 1986 Wo: I IAI Alsing. Traffic Safety Commission JIf rom: ~ubjl'd: Oaymon Barnard. Pol ice Chief Speed Limit on E. Main St. (Area Annexed) Now that,jhe city has annexed that portion of E. Main Street between tHe rai Iroad tracks and the easterly boundary of the Middle ScHool the speed I imit should be reduced. This area is Resideritial and School and my officers advise that they have clocked vehicles at 50 MPH on this stretch just prior to =rossin9 ~he tracks. ! know the Commission recently reviewed the posting of the REDUCED SPEED AHEAD sign, and I feel that this sign should be moved fur~her out E, Main. prior to entering the 25 MPH I imit. ne~r the easterly boundary of the Middle School, I Your cons iiderat i on of th i s matter wi f I be great I y apprec i ate,d. I r\ ~~ ORDINANCE NO. . AN ORDINANCE AUTHORIZING AND ORDERING THE IMPROVE}IENT OF WALNUT STREET FROM SHERIDAN TO GRANT. AND SHERIDAN STREET 'FROM N. MAIN TO WALNUT STREETS BY CONSTRUCTING THEREON CURBS, GUTTERS AND PAVING; AUTHOR- IZING THE ASSESSMENT OF COST OF SAID IMPROVEHENT AGAINST PROPERTY TO BE BENEFITTED THEREBY: AND PROVIDING TF.AT WAR- RANTS ISSUED FOR THE COST, THEREOF BE GENERAL OBLIGATIONS OF THE CITY OF ASHLAND. . ~rnEREAS, the Council has heretofore by Resolution declared its intention to construct the improvement hereinafter described in accordance with plans and specifications and to assess upon each lot or part thereof adjacent to and benefitted by such ~provene~~ its proportionate share of said cost of said improvement, as provided by the Charter of the City of Ashland; and WHEREAS, notice of such intention has been duly given and published as provided by the Charter, and a public hcaring held thereupon, and it appears to the Council that such improvement is of material benefit to said City and that all property to be assessed therefor will be benefitted thereby to the extent of the probable amount of the respective assessments to be levied for the costs thereof: NOW, THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. It is hereby ordered that Walnut Str<><>t from ShpridR.n 1'0 Grant Street: and Sheridan Street from N. Main to Walnut Street . .. bc improved by the construction thereon of curbs, gutters and paving in accordance with the plans and specifications therefor heretofore adopted on file in the office of the Director of ~ublic Works, and that the cost thereof be assessed upon each lot or part thercof adjacent to or benefitted by such improvement, as provided by the Chartcr of the City of Ashland. SECTION 2. That warrants for the construction of the aforementioned ~- provement shall bear interest at the prevailing rates and shall constitute general obligations of the City of Ashland, and said warrants shall be issued pursuant to and on the terms and conditions set forth in O.R.S. 287.502 to 287.510 inclusive. The foregoing ordinance was first read on the 4th day of February ,1986, and duly PASSED and ADOPTED this day of February 1986. Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 198 . L. Gordon Medaris Mayor . Wo: Brian L. Almquist, City Administrator 1/29/86 JIf rom: ~uhjett: . . \'1. Robert D. Nelson, Director of Finance/fir, REQUESTS FOR TRANSFERS OF APPROPRIATIONS WITHIN FUNDS Several budgetary matters need Council action: 1. Due to workers compensation coverage and other matters, it was necessary to hire some of the workers for the Perozzi Fountain project, rather than contracting the work. 2. Parks & Recreation salary and benefit changes for 1985-86 need to be appropriated. 3. The Hospital needs to replace a cauterizing unit which has become inoperative. Following is a proposed Resolution: * * * * * * * * * * * * * * * * RESOLUTION NO. 86- A RESOLUTION TRANSFERRING APPROPIRATIONS AND AUTHORIZING EXPENDITURES WHEREAS, due to circumstances recorded above, the Mayor and City Council of the City of Ashland hereby determine that it is necessary to transfer appropriations and authorize expenditures as follows: 1. Within the Capital Improvements Fund, from Capital Outlay (Construction) to Personnel Services - $6,600 (Salaries $6,000, and Employee Benefits - $600). 2. Within Parks Division, from Operating Contingency - $17,706, and from Capital Outlay (Other Projects) - $5,000, to Personnel Services - $22,706 (Salaries - $21,609, and Employee Benefits - $1,097). Within Recreation Division, from Operating Contingency - $2,000, and from Materials & Services (Program Expense) - $4,525, to Personnel Services (Salaries) - $6,525. 3. An expenditure of $6,000 from the Hospital Construction fund section of the Capital Improvements Fund is authorized. NOW, THEREFORE, BE IT RESOLVED, that appropriations are hereby transferred as indicated above. The foregoing Resolution was READ and meeting of the Ashland City Council on the DULY ADOPTED at a regular day of , 1986. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1986. L. Gordon Medaris, Mayor ~emorandum January 30, 1986 ~~ Brian L. Almquist, City Administrator ~rom: ~~ Robert D. Nelson, Director of Finance WORKERS COMPENSATION ALTERNATIVES In order to reduce workers compensation costs to the City, the safety program has been accelerated in the operating departments. To further reduce these costs, we wish to explore other alterna- tives, to the City's existing workers compensation insurance pro- gram. Toward that goal, we are asking Council permission to apply for the program now being formed by the League of Oregon Cities, in cooperation with the counties' league. . The attached Resolution is required as a prerequisite to parti- cipating, but it does not create any obligation or responsibility beyond those already imposed upon us by statute. Before signing a contract with a new carrier or self-insurance group, I would cautiously review all facets of the proposal, not just initial cost. Then a recommendation would be presented for your consideration. Respectfully submitted, ~ Robert D. Nelson Director of Finance RDN/lmt cc: Honorable Mayor & Council Nan Franklin, City Recorder ~ RESOLUTION NO. 86- . A RESOLUTION AUTHORIZING PARTICIPATION IN THE CITY/COUNTY- C.I.S. WORKERS COMPENSATION SELF-INSURED GROUP WHEREAS, the City of Ashland desires to protect its employees through statutorily-required workers compensation coverage at the least possible cost and without unnecessary financial risk; and WHEREAS, at this time, the City/County - C.I.S. Workers Compensation Program appears to meet these criteria; NOW, THEREFORE, BE IT RESOLVED as follows: 1. The City of Ashland agrees to be liable for the payment of any compensation due subject workers of the City of Ashland or other amounts due to the Oregon Worker's Compensation Department under ORS 656 incurred by the City of Ashland. Further, the City of Ashland under- stands and agrees that should the City of Ashland ter- minate from the group that the City of Ashland will continue to be liable for the payment of any compen- sation due its subject workers and other amounts due the Workers' Compensation Department when such compensation and other amounts arise out of a period when the City of Ashland was a member of the group. 2. The Director of Finance is authorized to apply for partici- pation in the Program, to examine proposals, and to make recommendations concerning insurance coverage to the City Administrator. Resolution was READ and DULY ADOPTED the Ashland City Council on the , 1986. at a The foregoing regular meeting of day of Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1986. L. Gordon Medaris Mayor ,. -CALL TO . ORDER MINUTES NEW APPOINTEE ELECTION OF 1986 OFFICERS LETTER TO FBO AIRPORT USE FEE AIRPORT DAY AIRPORT BUSINESS LICENSE MEETING WITH AIRPORT USERS RENTAL AIRCRAFT ADJOURNMENT MINUTES ASHLAND AIRPORT COMMISSION January 15, 1986 The meeting was called to order at 12:10 P.M. at the Copper Skillet Restaurant by Chairman Bill Porter. Other members present were Kenn Conger, Ron Bartley, Merle Mills, and Bill,Knowles. The minutes of the December 4, 1985, meeting were ap- proved as written. Merle Mills, the newly appointed Commissioner was intro- duced and welcomed to the Commission. Officers elected to serve during 1986 are as follows: Chairman - Bill Knowles; Vice Chairman - Ron Bartley. Staff indicated it had transmitted a letter to the FBO relating concerns of the Commission. Elmont George re- sponded as follows: 1. The loose metal roofing has been removed to a secure area. 2. A large dumpster has been provided for general use of hangar tenants. A note to this effect wiil be included with the next Skyways billing. 3. Skyways is willing to receive used oils for disposal. Elmont George noted that the airport has had a number of freight handlers during the foggy days that the Medford airport has been closed, and suggested that a fee be charged. He indicated that he would see what other airports charge for similar uses. Elmont George indicated that he would like to have an "airport day" at the airport in late Mayor early June. It was reported by staff that the Council had agreed with the Commission's recommendation concerning airport lo- cated businesses and had held first reading of a new ordinance requiring a separate license and fee for doing business on the airport property. It was reported that eighteen persons attended the Commi- ssion sponsored meeting with airport users on Dec. 5, 1985. A number of items were discussed with good par- ticipation from everyone. It was requested that another meeting be held in about three months. In answer to a question, Elmont George of Skyways noted that there was now a C-150 and a C-172 ,based at Ashland as rental aircraft. The meeting was adjourned at 12:55 P.M. ,1/.1u-u tZ aUu~ //:( L) Allen A. Alsing, Staff Adv sor / . CALL TO ORDER MINUTES NEW MEMBER GREENWAY NEW BIKEPATHS MEETING DATE AND TIME ADJOURNMENT MINUTES ASHLAND BIKEWAY COMMITTEE January 27, 1986 The meeting was called to order by Chair Bev Bennett at 4:05 P.M. in the civic Center Council Chambers. Other members in attendance were, Florence Inman, Dick Moore, Frank Lang, Michael Donovan, and Don Daoust. The minutes of the October 28, 1985 meeting were ap- proved as written. Michael Donovan, a new committee member, was introduced and welcomed to the committee. Karen Smith presented a slide show and information con- cerning the Greenway. Discussion was held relating to possible connections of Ashland's bikeway to the Green- way with special emphasis on Helman Street. The Committee agreed to re-evaluate Helman St~ as a bikepath and to investigate a possible route to connect with the East Main St. bikepath. The Committee discussed additional new bikeways which might be added to the present system. It was decided that the Committee members would individually study this item and would be prepared to discuss their ideas at the next meeting. It was agreed that the Committee would continue to meet at 4:00 P.M. on the fourth Monday of each month unless specifically rescheduled. The meeting adjourned at 5:10 P.M. (/Lilu~ tZ dL1-u~ kYJ Allen A. Alsing, Staff A isor r . CITY OF ASHLANV PARKS ANV RECREATION COMMISSION REGULAR MEETING Vecembett 18, 1985 The Cha.<.ttma/1 ca.t.ted the meet.{.ng to oftdett a-t 6:30P.M. ATTENVANCE: Pftebent: Ab.6 ent: Cftaw60ftd, Nwon, SeaM, Johl1J.> 0/1, M-<-c.kwen, Re[d. Comm,u,.6-<-onvr. Adam.6 cvuUved la-te. None I. AVVITIONS OR VELETIONS NO/1e Comm,u,b,[imvr. Nd60/1 made a mOU,o/1 to appftove the m-<-/1utM 06 the Regu..l'.att Mee-U/1g 06 Novembvr. 21, 1985. Comm.<.b.6-<-o/1ett SeaM .6eco/1ded. Cha.<.ttman Cftrov60ftd abked whethvr. thvr.e WM a/1Y diAcuM-<-O/1 0/1 the motio/1. Thvr.e wab /1one. Cha.<.ttma/1 Cftaw60ftd abked whethvr. Oft /1ot thvr.e Wab a/1Y objee-Uo/1 to the motio/1. Thvr.e, WM /1O/1e. II. APPROVAL OF MINUTES III. BILLS ANV FINANCES A. AppftovaR. 06 V-<-bbuJ1..6 emei1tb Comm.<.b.6-<-onett SeaM made a motiO/1 to appftove the diAbUltbemelttb 06 the labt mon;Ch -<-/1cUc.a-te,d by PayftoU Checllb #5030 thttough #5059 -<-/1 the amount 06 $14,100.35 and PayablM Chec.1lb #8596 thttough 8652 -<-I! the. ronount 06 $196,283.01. Comm.<.b.6-<-onett Ne.tbo/1 .6econded. The vote WM: 4 IjM - 0 /10 At .t!~6 pO;Jot divU./1f] the mee-U/1g :the c.omm,u,b-<-onvr..6 chaM to .6 up down :to Alidienc.e Pa4tA.c.,[pctU.o/1no:t an the Agenda M tha-t :the pVtbO/1.6 -<-n :the aUcUe/1c.e cUd not have :to wm '{'/1 oftdvr. :to conduct :theVI bu.6-<-neM. V. AUVIENCE PART ICIPATION'NOT.ON THE AGENVA Mft. W-<-lithttop .6Md tha-t he and Mattgattet Edgatt wvr.e pILe;, ent a-t :the meeti/1g to make a fteque;,:t 06 the Comm.<.b.6-<-on 60ft 6-<-na/1c.-<-aR. .6Uppottt 60ft :th.u., c.om,[/1g .6eabO/1. He 6.<.M:t gave a .6Y/1op.6,u, 06 .tMt yeatt -<-ndic.ctUng tha-t :the Billet e;,~a-te;, tha-t a to:taR. 06 8,000 pl'MOI1J.> a;Uended dwu/1g :the 11 pvr.60ttmanc.M Maged .tM:t yeatt. He pfte.6e/1ted a/1 outU/1e 06 the budget wh.<.ch :the Billet wab look-<-ng :towattd 60ft :the p(')(60ftmanc.M 60ft the .6wnmvr. 06 1986. It -<-Ilc.luded .6evvr.al Mpew wh.<.ch the Billet 6ett would .<.mptrove the pvr.60ttmanc.M. ThMe[/1c1uded .6uch th-<-l!g.6 M .<.mpJi.oved Ughting a/1d pft06Mb-<-0/1illy ftecoftded .6Ound :tapeb. He ,[lldJ.c.a-ted :tha-t the pvr.6Mmeftb wvr.e, no:t MU/1g 6att pay but tha-t :the Billet WOILld Ulu :to be.e .6eme k-<-nd 06 ftumbUltbeme,n;t 60ft pVtbon/1aR. out-06-pocket eXpel1J.>e6 ,the /lc'gutatt pvr.60ttmeM -<-1lC.LUZ (buch M .6evetraR. piUtr.6 06 .6hOM.1 Rob W-<-Il:tIVlOP 347 Guthtt.<.e Sta-te Billet 06 Otre.gon r ~EGULAR MEETING .Vecembett 18, 1985 PAGE 2 AUDIENCE PARTICIPATION NOT ON THE AGENDA State BaUet 06 Oftego/1 1/1 the pftopol.>ed budget wh.<.c.h Mft. W-<-nthftop r;Yl.Iuel1ted to the Comm.<.bl.>-<-o/1 thefte Wab a ftequebt 6ftom the PattRb Comm.<.bl.>-<-on 60ft $3,600 to covvr. I.>tipe/1db 60ft dMCVtb, pftogftamb, a/1d Ugl1U/1g ften.ta..t. Othvr. agenuM w;ted 60ft pO.6.6-<-ble ,wppotd wvr.e the Cdy 06 A6h.ta/1d, the CO/1ven;t.{.o/1 a/1d V,u,dOM Bulteau, a./1d othvr. m.<.bce.t.ta/1eOM d0/10M. Thvr.e WM wted $2,100 -<-Jl an;t.{.upated ' fteve/1ue 6ftom the opettat-<-O/1 06 a c.onCeb.6-<-O/1 I.>;tand. He .6a-<-d that he u/1dVtbtood that the Comm,u,l.>-<-o/1 had ab Red the, COU/1c.,i..t to fteu/1d thw pvun,u,l.>-<-on ;to opetta-te the C.O/1ceb.6-<-on .6;ta/1d 0/1 W-<-/1bUlt/1 Way but that the BaUet 6ett that .{;/; wab a/1 ,i.mpotdal1t I.>OUltc.e 06 fteve/1ue 60ft them ;'/1 the way 06 pultchab M a/1d otttJUght dona-Uoi1.6 g-<-ven at the time 06 pett60ttma/1ce. 1/1 fuc.u,,;J.,-<-o/1, Comm-<-b.6-<-o/1vr. SeaM abRed Mft. W,il1t~~op why wt yeivr. the BaUet WM abEe to pltMent thw pvr.60ttmaI1c.M wdhout abung 60ft wbb-<-dy othvr. ;tha/1 the btU-Ed-<-ng 06 ;the .6tage a/1d that SOIL ;th.u., c.om.<./1g yeatt they /1eeded to MR 60ft mO/1ey. ^~. W~ltt~~Op ft~;ponded ;that they wette a-ttempting to pftov-<-de a mofte pft06eb.6-<-0/1aR. pvr.nottmanc.e. He alM .6a-<-d ;that he 6ett that the BaUet Wab -<-n a Utile cU66vr.ent pOb~..t<.on ;thiA yeatt -<-n that wt ~'eatt',; I.>UC.Cebl.> ,u, pltOOo that the c.ommundy e/1joyed and fte,; ponded to the pftogftam ;they plteb ented. Ma.ttgattet Edga.tt, TfteMUltvr. 60ft the BaUet, -<-nd-<-cated ,tha,t ;the eompa/1Y WM a;Uempti/1g to upgftade the qua-Uty 06 the pftMen;ta-Uon. Sill'. a.t.60 I.>a-<-d that the company cf-<-d covvr. aLe thw expei1.6eb wt yeatt btd c.ould not have dO/1e 1.>0 wdhotd the fte.ve/1(iM 6ftom the C.O/1c.ebl.>-<-on I.>tand. Cha.<.Juna/1 Cltawooftd a6 Red the othvr. Comm,u,b-<-oneM whethvr. Oft /1ot they would ChOOb e to opc,n ,the C0/1ccbl.>-<-on6ta/1d ,u,bue aga-<-/1 and the,y c.hob e /1ot to. AI.> Comm-0;.6-<-onett Sea.tt6 .6:tated, Comm;..6.6-<-on poUc.y ovvr. :the pabt .6e,ve/1 yeaM hM bee/1 COi1.6,u,tant M to .; c.lling Oft I.>OUc<t-<-ng -<-n U.th.i.a PattR. Mtt. W-<-nthfto p -<-/1cUcated :that the BaLeet cUd no:t .i.nte/1d to a.ttguc, the CO/1cebl.>-<-on .!>tand ,u,.i>lle" that :they undVtbtood the Comm,u,l.>-<-o/1'.6 .6:tand due to hav.i.ng a C0/16,u,tant poUc.y w;;th.i./1 the patt/l. Howevvr., .the Ba1..tet wo[,Ed have to maRC, [iP :tho.!>e ftevenUeb wh.i,c.h wou./'d have othCJ1W,u,e have, been dVt.<.ved nftom :the COHc.eM-<-oH btand and, :thvr.eoofte, :the BaLeet Wab ac.tuaLey Mung :the Comm,u,6.i.0/1 :to maRe up ;that amOUI1t and buppotd :the, BaLeet wdh $5,700. Comm,u,.!>-<-oHvr. SeaM a6Red -<-0 :they wefte .6ay-<-ng :that the Comm,u,.!>-<-oH owed them the $2,100 .6-<-/1c.e :they would /1ot peltmd ;the opvr.ati.O/1 06 a CO/1CeM;,On .6ta/1d. Mtt. W-<-nthttop -<-/1d.{.cated :tha:t "owe" wab no:t what :they had -<-nte/1ded bLLt :that b,t/1c.e :the, BaLee-t would loa.; e ;that ftevenue, d Wab a6R-<-/1g ;the Comm.<..6.6-<-on ;to c.oi1.6-<-deft fteplac..i./1g d. The Comm,u,b-<-on ;,nd.{.c.ated to Mft. W-<-nthltOp that they wouEd C.Oi1.6.{.dvr. the BaUet'.!> .~eque,;t whe/1 ;they (tIvr.e dM>cMb-<-ng :the Reetteat;on V,i,v,u,-<-o/1'.6 pottUO/1 06 the upcom.<./1g budget; that -<-11 the paot they have -<-nc1.uded mO/1ey 60!! ~ pvr.60ttmanc.eb -<-n the band.6 h eU btd tha.t that amount ha6 ahvay.6 been muc.h .!>maUeft than the amount the BaUc,t wa,; !1eq[(c.!>t,ing. r REGULAR MEETING Veeembett 18, 1985 . BILLS ANV FINANCES - eont.{./1ued PAGE 3 The Comm.<.b~-<-onettb ftev-<-ewed the auddoltb ftepottt 60ft 6.<..6ea.t yeatt 1984-85. The ftepottt a/1d aeeompa/1Y-<-/1g ma/1agement .te:ttett -<-/1d.{.ca,ted tha-t the depatdment' ~ bookkeep-<-/1g ~yM:em had /10 diA ettepa/1uet> . AMvr. btt.<.e6 diAeuM-<-O/1, Comm.<.b.6-<-onvr. Seattb made a motio/1 to aceept the audd. Comm,u,~-<-o/1vr. Nwon ~econded. The vote Wa-b: 5.yet> - 0 /10 The. Comm-<-M-<-onettb a.t.60 ftev-<-ewed the. management .te:ttvr. aeeompa/1Y-<-/1g the aud.<.t fte)JOJct. 06 ;the aud-Ltoft'.6 Jteeomme/1datioM, the on.ty dem wh-<-ch they detettm.{.ne.d to ta/ce action 0/1 a-t th,u, ~e ,u, ;the pUlteha-be 06 a eop!j maeh.{.ne. Comm.<.b~-<-O/1vr. NWO/1 gave a .6wnmatty 06 diAelL.6~-<-on fte.ta-ted to ;the PattM and Reettea,t.{o/1 Vepatdment dUlLi.ng th e ta,;,t Cdy Auda C ommdtee me.e-U/1g. . B. 1984-85 Auda Repottt MOTION C. Tttal1;6cu't 06 AppftOptt.<.atioM 1985-86 V.<.tteetoft M-<-ekeibe/1 pftet>ented a memoft~/1dum ,to the Comm,u,~-<-o/1ettb outUru./1g a tftaM6vr. 06 appftop~on~ betwee/1 6undb 60ft 1985-86. The memofta./1dwn illlL.6ttta-ted a tttan.6oett wa/~11 the PattM V-<-V.<..6-<-O/1 06 $18,000 6ftom the Opettati/1g Cont.{./1geney Fund to PQ/l..;OH/1e.t Svr.v-<-eet> and a tftaM6vr. 06 $5,000 6Jtom Capaa.t OuU.a.y to Pettbon/1e.t Svr.v-<-ce; and tftanil(\ettb wdl~nthe ReetteaUo/1 V-<-v,u,-<-O/1 06 $2,000 6ftom the Opvr.ating ContingeHey Fund to Peltbo/1/1e.t Svr.v-<-cet> a/1d $4,525 6ftom Ma-tvr..{.a.t.6 a/1d SVtv-<-cet> to MOTION Pe.ft60/1ne.t Settv-<-eet>. AMvr. bJt-<-e6 diAellM-<-O/1, Comm,u,~-<-O/1vr. Nwon ma,de a motio/1 to ,'tequet>;t 06 the Cay COU/1cd tha-t ;tho~e budgetatty cha/1get> be appftoved. Comli1,u,~-<-O/1Vt Seatt~6econded. VI. OLV BUSINESS A. COnil-<-dettatio/1 00 B-<-d~ F ene-<-Hg ma-teJt..ia.t.6 - M~ddee Se.hoo.t F-<-e.tdb MOTION The vote Wa-b: 5 tjet> - 0 /10 V.<.tteetoft ^ttekwen -<-/1d.{.ea-ted tha-t the depatdment had ftee.uved O/1e b-<-d 60ft .6Upp.tY-<-/1g 6e./1u/1g ma-tVt.<.a.t.6 ;to the depatdment wh-<-e.h Wa-b 6ftom Reed'~ Fence a/1d COMtttuction 06 Mh.tand. The to;ta.t b~d ptt.<.ce WM $6,205.00. He biUd tha-t ;the M1166 6ett tha-t ;tw WM a ftea-bonab.te b-<-d a/1d tha-t a WM wdh.{./1 the et>~a-te pftev.i,olL.6.ty budgeted 60ft. Comm,u,~-<-onettSeatt/J made a motion to aceep;t ;the b-<-d. Comm,u,~-<-oneJi Ne1..6o/1 ~ee.onded. The vote WM: 5 !jet> - 0 YlO. ,. . . REGULAR MEETING ~ecembett 18, 1985 OLV BUSINESS - cont.{./1ued Cvr.am.i.c Tile Woftk MOTI ON VII. NBv BUSINESS PAGE 4 V.<.tteetoft M.<.cke.tb en '<'/1cUca-ted that the depaJrtment had ftece.<.ved O/1e b.<.d 60ft pftov.<.d.{./1g the depa,tdment w.{~h .taboft a/1d ma-t~ 60ft tile woftk .<./1 the Ldh.<.a Pattk p.taygftou/1d ftebtttoom. Tha-t b.<.d WM 6ftom A~h.ta/1d Tile a/1d the total amount 06 the b.<.d Wa-b $7,134.00. He M..<.d that the b.t:a66 6eU tfw..t thiA WM a fte,Monable b.<.d 60ft the woftk ~o be dO/1e. Comm.<.b.6,<,o/1ett Joh/1bo/1 made a mot.{.o/1 to accept ~he b.<.d. Comm.<.6~.<.onett Seil,/tb ~eco/1ded. The vote WM: 5 tjeb - 0 /10 NO/1e VIII. CORRESPONVENCE, COMMUNICATIONS, VIRECTOR'SREPORT M.i.ddle. School PftO j ed HWla/1 School PTA PUftcha;e. 06 copy mach.<.ne MOTION IX. ITEMS FROM COMMISSIONERS V.<.ttectoft M.<.cke.tbe/1 ftepo~ted tha-t the Abh.ta/1d School BOattd had appftoved the agfteement wdh them 60ft the A~h.ta/1d M.i.dd.te School PftO j e.d. S'<'/1ce. the Pattkb Comm,u,~..<.o/1 had cU'.tteady appftoved the agfteement, the de.paJrtment ha-b be,en 0/1 the bde. do.<.ng woftk. The Hehnan School PTA al60 made a. pftebenta,Uo/1 to ;the ~ chool boattd concvr./1.<.ng the. pla/1b 60ft upgttacUng the playgftound a-t th e ~ chool M patt:t 06 the cOmmltndy ~chool/pattk cO/1cept. The ~chool boattd '<'/1d.{.ca-ted tha-t they would cO/1b.<.dett the pftojed a. top ptt.{.ottdy. V.<.tte.doft M.<.cke.tbe/1 .<.nd.<.cated that a ubed Sav.<.n copy mach.<./1e had come to the a-ttent.{.O/1 06 the depaJrtment a/1d abRed authott.<.za-t.<.o/1 6~om ~he Comm.<.6~.<.on to puttcha-be the mach.{,/1e '<'n ~he Ma6 n neU that d would me.et the /1ee.db 0 n ~he depaJr..tment. V.<.ttectoft M.<.cke.tb en ~ud tha-t ~he pUftChMe ptt.<.ce 06 ~he mach.<.ne WM $750 a/1d that d appe.atted a-t ~hM ~e tha-t ~he mach.i./1e would meet ~he /1eedb 06 ~he de.paJr..tment. Comm,u,!.J.<.O/1vr. Ne.tboY! made a mot.{.o/1 a~thott.<.z'<'/1g ~he depatttment ~o puttchabe the mach.<./1e out 06 ~hiA yeatt'.6 budget. Comm,u,~,<,o/1vr. Seil,/tb .6eco/1ded. The vo~e WM: 5 ye,.6 - 0 /10 Comm,u,.6.<.onvr. Seil,/tb ftepotded ~ha-t' '<'Iu:vr.ebt fta-teb 60ft C.V.'~ wvr.e down to 7.125%. COmm.<.bb.<.O/1vr. Ne.tbo/1 fc.e.potde.d on the. fc.e.cent CBM mee-Ung IJ!t.<.ch he. had a-tte/1ded. He ~ud tha-t the. ptt.i.matty 60cu~ on ~he. me.e;t.{./1g wa,; pla/1rUng 60ft :::he upcom'<'/1g N.W. Reg.<.onal Con6vr.ence.. r . . ~GULAR MEETING ~eeemb~ 18, 1986 PAGE 5 X. NEXT MONTH'S AGENVA The nex.t Regu.fuJr. MeeUng 60.11. the Comm,U,.6,{,on WM ./let 60.11. Thu.Mday, JanUMY 23, 1986. W.{,.th no 6uJr..th~ bU.6,{,ne.6.6, the Chai.l1.man adjou.l1.ned the meeUng. XI. AVJOURNMENT Re.6pect6uUy .6ubmitted, Ann BenecU.ct Adm,{,n,U,.tJutti..ve SeC!lctlV1.Y