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HomeMy WebLinkAbout1986-0107 - Regular Meeting ~(ImpOtdan.t: Anu cilizen a;UencUlw COU/1cAJ: mee-U/10.6 mCHI .6peak 0/1 a/1Y dem ,m :the agenda, LLnXU,; .{;/; _ 1f'- .u., - the .6ubjeet 06 a pubUc he.aJU./1g wfuch hM bee/1 c1o.6ed. 16 you wiAh :to .6peak, ~i~1i1. plea.6e we and a6;tvr. you have bee/1 Itecogru.zed by the CIuU.Jt, g-<-ve yoUlt /1ame and . ~'~:;:" addtteM. The ChaM w.Uf. :the/1 ~ow you to .6r:eak a/1d a.t.60 -<-/1601tm you M to the amowlt , o6,~e o~otted to you. The ~egltanted w.Uf. be depe/1dent to .6ome extent 0/1 the " 'YLa-twLe 06 the dem wtdVt cUbClL.6.6-<-O/1, the /1wnbvr. On people who wiAh ,to be he d, and the le/1gth 06 the age/1da. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL January 7, 1986 I. PLEDGE.OF ALLEGIANCE: 7:30 P.M., Civic Center. Council Chambers II. INVOCATION: Rev. B. J. Holland II 1. ROLL CALL IV. APPROVAL OF MINUTES: Regular meeting of December 17, 1985 V. MAYOR'S ANNUAL ADDRESS: "The State of the City" VI. ORGANIZATION'OF BOARDS, COMMITTEES & COMMISSIONS: 1. Mayor's Appointments (Official"" Boards & Commissions) 2. Mayor's Assignments (Council Liaison) 3. Council election (Budget Committee) 4. Election of Council Chairman VII. COMMUNICATIONS, PETITIONS & REMONSTRANCES: 1. Letter from Ashland Board of Realtors concerning lien search fees. VIII. UNFINISHED BUSINESS: 1. Report on proposed pay station by McCaw Cablevision, Inc. IX. NEW & MISCELLANEOUS BUSINESS: 1. Memorandum from Airport Commission concerning business activities at Ashland Airport and proposed ordinance regulating such activities. 2. Memo from Director of Public Works concerning emergency street excavation at E. Main & Gresham Sts. X. PUBLIC FORUM: Business from the.audience not included on the agenda. XI. ORDINANCES, RESOLUTIONS & CONTRACTS: 1. Second reading by title only of an ordinance adopting revisions to the Transpo~tation Plan in the Fordyce Street area. 2. Second reading by title only of an ordinance amending the definition of a structure or building. 3. Second reading by title only of an ordinance changing certain violations of the Municipal Code for misdemeanors to infractions. 4. First reading of an ordinance regulating commercial activities at Ashland Municipal Airport. 5. First reading of an ordinance rezoning certain property from Multi-family residential to Commercial (Bard's Inn). .. r: - XI., ORDINANCES, RESOLUTIONS & CONTRACTS cont. 6. Resolution providing for stop signs on Hillcrest Street at Iowa Street. 7. Resolution designating West Street between Scenic and Alta as a one-way street in an Easterly (downhill) direction. XII. OTHER BUSINESS FROM COUNCIL MEMBERS XIII. ADJOURNMENT Attachments: I. Minutes of Boards, Commissions & Committees 2. Monthly Financial Commentary - November 3D, 1985 .~, ,~ ROLL CALL APPROVAL OF MINUTES PUBLIC HEARINGS Transportation Plan Revision Definition of Structure or Building Hersey Street Improvements MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL December 17, 1985 Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M., on the above date in the Council Chambers. Present were Elerath, Reid;Laws and Acklin. Bennett and Smith were absent. Reid moved to approve minutes of the regular meeting of December 3, 1985; Laws seconded the motion which passed unanimously on voice vote. Proposed rev~s~ons to. the Transportation Plan of the Comprehensive Plan in the Fordyce Street area were reviewed by Planning Dir- ector Fregonese who showed the proposed map for future streets and noted that Plan would preclude construction of houses in the proposed street area. Fregonese said there has been no negative feed back. The public hearing was held and Larry Medinger who owns property in the area offered to answer questions of neighbors who might be attending the public hearing. There were no other comments and the Mayor closed the public hearing. The'ordinance was given first reading and Acklin moved to second reading; Reid seconded the motion which passed unanimously on roll call vote. The City Administrator read a memo from the Planning Staff rela- tive to the definition of a structure or building and revising AMC 18.0,8.750 and Fregonese':noted" that structures 18" in height are excluded and said due to the topography of Ashland, some structures - decks & stairways - may intrude in the set back area and will not need a variance. The: public;'.\iearing was opened and since there was no comment, the hearing was closed and first reading was given the ordinance. Acklin moved to second reading including changes read into the ordinance to add two words in the second to last sentence to read !land from the half (~) of the year requirements for the". Laws seconded the motion which passed unanimously on roll call vote. The City Administrator reviewed the proposed improvement of Hersey Street saying that 50.69% of the property owners had signed in favor on the premise that a maximum cost of $25.00 per front foot to the property owners would be considered to make up the City's match with FAUS funds. Almquist noted that the public hearing is for input as to whether the proposal meets property owner approval in concept. The Mayor opened the public hearing and a letter in opposition was read from Mr. & Mrs. Arnold Gross, Mr. & Mrs. Lee and Mr. & Mrs. Fisher comprising 2.1% of the owners of front foot- age. Director of Public Works Alsing reviewed the proposal saying this is probably the last opportunity for use of funding by FAUS and the monies must be committed to a project and this one is the choice to continue improvements of Hersey. Alsing said when the property owners accept the concept a preliminary design will be worked on. .oo.o..continued 12/17/85 p. I fl Regular Neeting Ashland City Council 12/17/8S P. 2 ~ " Hersey Street Public Hrg. cont. Almquist noted the necessity for improvements saying that Hersey will serve as a street to by-pass business district and equalize traffic. On question by Acklin as to how the match works, Alsing explained that 88% is state money and l2%.10cal match. He.added that normal cost per front foot runs from $35 to $38 so the $25.00 rate should be conducive to getting the project done. The public hearing was opened. Fred Roberts said h1S 335' foot frontage com- prises 9.2% of the project and property is located on Hersey bet- ween Water & Helman and will cost $8,375 for improvements. Roberts said he is not in favor of the project because he does not have suffi!'.ienL information on which to make a decision. Roberts said the width of the street has not been determined and said that the abrupt ending of proposed paving at Water Street should be addressed at this time. Roberts said the City will do the design work which could be changed or approved by the State and if Federal funds are involved the property owners could end up with a project much different than proposed in scope or cost. Roberts asked that plans be made available including drainage, relocation of 'power poles, curbs, driveways for the property owners and Council's information. Roberts added that without more definitive plans there will be misunderstandings dur- ing this Council's tenure as well as future Councils. On Robert's question regarding width of street, Alsing said that it would be made as wide as practicable, but not as wide as the section of Hersey previously improved. Alsing said the Water Street bridge is substandard and will have to be replaced when funds are avail- able. Terry Brimhall, 632 Helman Street,. representing Parson's Pine Products comprising 16.2% of the project said he didn't see how they can approve something in concept without knowing how much property is concerned, where the street will be located and what impact it will have on the business. Brimhall said that a 36 foot street funnelling into a 30 foot. bridge and then going into a 66 foot street would be impractical. On Brimhall's ques- tion as to how much property will be taken for the street, Almquist said there is a 60 foot right of way and that it will be sufficient for the street and power p~es will be within that 60 feet. Brim- hall said there should be~eeting of property owners and Almquist said that that is the purpose' of 'the public hearing and that all property owners were notified. Brimhall said he is not necessarily opposed to the project but wants information and property lines staked out with street plans before making a decision. Mary Lou Gross said they are not in favor and if there are no sidewalks it will not be safe for children with the increased traffic flow. Gross said that replacement of sewer'f~ne is not included and their home and rental are below the street level. Gross said the long road frontage on the pie-shaped lot will make their ,share of the costs $8,000 which they can't afford. Arnold Gross added that more notice should have been given for the public hearing. Gross said the Engineers staked out the 60 ft. right of way and it is located right under the roof of his cottage and if the City wants to improve the street to use as by-pass for traffic they should be willing to pay for the improvements. The Gross letter with comments was made part of the record;. .. 12/17/8S P. 2 ~. Regular Meeting , ~ Hersey Street Public Hrg. cont. ~ Oregon Arts Commission Grant/59 Winburn Way Windmill Inn Request Utility Deposit Ashland City Couricil 12/17/85 P. 3 On paving and sidewalks, Reid noted because of the granitic soil all streets should be paved because of its properties which create a health hazard and that sidewalks should be provided for every- one's use. Reid added that all property owners have some obliga- tion to help with air quality. Mark Heller, 298 W. Hersey said he bought property from someone who had signed in favor of improve- ments but is opposed personally because of traffic it will generate he would prefer the dirt street. He said that people accelerate when they go up the hill from his home and improvements would remove his berry patch and his front yard. Heller also expressed concern about Water Street. George Eshoo spoke in favor of the proposal and said the legal public hearing notice implied that only dissenters should appear before Council. Eshoo said he knows where the right-of-way is and feels paving would be a vast improvement and help with the dust problem. At this point the public hearing was closed. Almquist noted that 33.9% opposing paving spoke and including the letters submitted the percentage would be 41.65 in opposition. Reid said she would like to see right-of-way boundaries staked and it would be wise to get more support from the property owners. Laws noted that 51% are in favor either by agreement or petition but admitted Council and staff are rather .vague on the proposal. Alsing said that the State usually doesn't allow cities to draw up their own desire. and this will save lots of money on the project costs. ~lpYDr Xedaris directed staff to work with the property owners and report back. A memo from Planning Director Fregonese was read noting an award had been received for a $1,500 grant from the Oregon Arts Commiss- ion for improvements in the Community Center and Laws moved to authorize signatures of the Mayor and City Recorder to accept the grant. Acklin seconded the motion which passed unanimously on voice vote. A memo was reviewed from the City Administrator addressing the request of Windmill Inns for a waiver of their utility deposit and proposing three policy changes to permit an alternative in policy for deposits required in excess of $10,000. Almquist re- viewed the outlined proposals and Laws moved to adopt Policies A and B and strike C; Acklin seconded the motion. Jean-Robert Cauvin, President of Ashland Hills Windmill Inn thanked Council for their. consideration and expressed hope that his AHWI would contribute to the economy of Ashland. On voice vote,the motion passed unanimously. 12/17/85 P.3 Regular Meeting , .. Soda Mt. Wild. 500 KV Protest Audit Report Traffic Safety Recommendations Electric Rate, Forecast 1986 Long-range Budget Hargadine Cemetery AsnLana ~~ty ~ounC~L l.Lll.lflj:J t'" '+ A letter from Soda Mountain Wilderness Council was reviewed in which support was requested relative to a proposed 500 kW power- line from Oregon through California to transmit excess power from the Pacific Northwest to utility companies who are combin- ing efforts. Bruce Boccard showed the proposed route on the map and asked that Council write a letter to the Energy Siting Council consultant asking that powerline not be installed in Wilderness area and another letter be written to BLM request- ing that protection be given Soda Mt. but also the George Wright Wilderness during the interim period until Congress acts on the issue. Reid so moved; Acklin seconded and the motion passed unanimously on voice vote. A letter from Auditor Gerald W. Burns was read with summary of Revenues & Expenditures submitted to Council along with minutes of. the December 9, 1985 meeting. Acklin asked for more information on how the 911 money is utilized and Reid asked for a pie-graph showing General Fund ,: , ,. ' proportions of money spent. A resolu- tion was read accepting the 1984-85 Financial Report (Audit Report) was read and Acklin moved to .adopt; Laws seconded the motion which passed unanimously on roll call vote. Acklin recommended Audit Rep- ort be published in manner which people can understand. Recommendations from the Traffic Safety Commission were reviewed relative to a designation of one-way on West Street between Scenic Dr. and Alta Street in an easterly direction and that Hill- crest Street be designated a stop-street where it enters Iowa Street. Laws moved to direct staff to bring back resolutions; Elerath seconded the motion which passed unanimously on voice vote. A memo from the City Administrator was read and forecast for elect- ric rates submitted. Almquist indicated that there would be no increase in BPA rates and that although. .our electric rates are over average, the property taxes shows a lower cost for Ashland residents. No action necessary. A memo from Finance Director Nelson was reviewed and Laws moved to adopt report; Acklin seconded the motion which passed without opposition on voice vote. City Attorney Salte, reported on the ownership of Hargadine Cemetery and said the City has perpetual care of sixteen lots and noted that much of the cemetery lots have been sold to people now buried there in which case the ownership is vague. Council discussed mainten- ance obligations and whether it is legal for the City to continue with perpetual care. The City Attorney agreed to research further into deed records and laws applicable. f~~' ":;' . ( ,~. .... . ." .'~'.' -.. '..i ,.(, " . , n ,';.,- '-,-.:." .' 12/17/85 p. 4 ..: KegU.lar i"'leeL.ln~ , Revenue Sharing Request PUBLIC FORUM Webster Vac. Motor Vehicle Code Parking Dist. Condemnation" Misdemeanors Transfer Appropriations Walker Avenue Jurisdiction .tlbll.J.a.l~U \....1. LY L-UUUC.L.L .LL./~.LI f OJ r.. A memo from the City Administrator was read requesting release of Revenue Sharing funds to secure chip-sealing equipment for the Street Department and Laws moved to approve request and that staff prepare necessary specifications and call for bids; Acklin seconded the motion which passed unanimously on voice vote. Al Wills tatter wished everyone a Merry Christmas and a Happy New Year. Since there were no further comments, the Public Forum was closed. Ord. Second reading by title only was given an ordinance vacating Webster Street and Stadium Street north of Webster Street and Laws moved to adopt; Reid seconded the motion. Elerath abstained since he was not present at the public hearing and Acklin did like- wise. Reid, Laws and the Mayor voted in favor and motion passed on roll call vote. Second reading was given by title only concerning State Motor Vehi~le Code enforcement and Laws moved to adopt; Acklin seconded. Elerath abstained because he missed first reading. Reid, Acklin and Laws voted in favor and the motion carried on roll call vote. Second reading by title only was given an ordinance establishing a Downtown Parking District and restricting employer/employee parking and Acklin moved to adopt; Laws seconded the motion. Elerath abstained having missed the first reading. Acklin, Laws and Medaris voted in favor; Reid opposed and the motion carried on roll call vote. Second reading by title only was given an ordinance authorizing condemnation proceedings and Laws moved to adopt; Acklin seconded the motion. Elerath abstained having missed the first reading and Reid, Acklin, Laws and Medaris voted in favor on roll call vote. First reading was given an ordinance amending the Muriicipal Code to change certain violations from misdemeanors to infractions and Acklin moved to second reading; Reid seconded the motion which passed unanimously on roll call vote. A resolution transferring:-appropriations within_funds was read and Laws moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote. A resolution requesting the surrender of jurisdiction for Walker Avenue from E. Main Street to S.P.R.R., and Acklin moved to adopt; Laws seconded the motion which passed unanimously on roll. call vote. 12/17/85 P. 5 Regular Meeting . , Sheridan St. Public Hrg. Other Business PUC Ruling Adjournment Ashland City Council 12/17/8S Po Council discussed the possibility to including Grover & Walnut Sts. when Sheridan Street is being improved. Alsing said that a water line needs to be put in on Walnut but it can be done. Almquist read a resolution including Grover Street from Sheridan to Grant Street; Walnut Street from Sheridan to Grant Street and Acklin moved to adopt as amended and calling for a public hearing on January 21, 1986; Elerath seconded the motion. Almquist said he would readvertise including Walnut and Grover. On roll call the motion passed unanimously. Acklin recommended that the brochures "Tis the Season" be mailed out again with the utility bills regarding Wood Stove use. Reid asked how the pipe storage is progressing and Alsing said that the departments are working on dividing the lot and that as new equipment is ordered the other pipe will be moved in the future. The City Administrator reported that the P.U.C. had ruled that the cost of moving the signal at the Walker Avenue Crossing be the responsibility of S.P.R.R. rather than cost sharing by City. The meeting adjourned at 10:15 P.M. NanE. Franklin City Recorder L. Gordon Medaris Mayor 12/17/85 P. 6 ~tmnrandum January 2, 1986 m~ Ashland City Council ~rom:L. Gordon Medaris, Mayor ~ ~~~ Recommendations for Appointments to various Commissions, Committees & Boards I respectfully request your approval of the appointments to the various City Boards, Commissions and Committees per attached list showing individual appointments to specific Boards, Commissions and Committees for terms indicated. Selection of these nearly 50 appointments from about IOO applications was an arduous and time-consuming task: After personal and phone interviews with the applicants and consulting with staff, some of the various Board, Commission and Committee Chairpersons - . and some of you, I am sure each of these appointees is well qualified to meet their responsibilities in an effective and dedicated manner. Thank you for approval of this request. P.S. If you have any questions, please call me at home. Happy New Year: . PLANNING COMMISSION C.P.A.C. '86 Paulette Bridges (for Nancy Pinnock) '89 Kathy Kennedy '89 Michael Shoberg '86 Bruce Boccard (for Kathy Kennedy) '87 Barbara Bean - Reappoint '87 Paul Galloway '87 H. Kay Leybold '87 Betty M. Hangen '86 Ron York (for John Garcia) HISTORIC COMMISSION SENIOR PROGRAM BOARD '87 Craig Hudson (for Susan Daley) '88 Hal Cloer - Reappoint , 88 Curtis Cooter It '88 Terry Grant " '86 Miles T. Armstrong (for Bill Willits) '88 B. J. Holland - Reappoint '88 Robert L. Edwards COMMUNITY HOSPITAL BOARD AUDIT COMMITTEE '88 Dawn Tooker - Reappoint '88 Be.erly lIeCreary ~A~ '88 Dr. Jean Keevil " '88 Richard Isaacs - Reappoint '88Ro"orly~' ~~ ECONOMIC DEVELOPMENT COMMISSION TRAFFIC SAFETY COMMISSION '88 Ben Tyran '88 Bob Rasmussen. '88 Victoria Sturtevant '86 Ed Bemis (for Mark Farmer) '.86 Robert Goldberg '86 Bill Marschall '86 Gary Cretan (for Hank de Klerk) '86 Phillip E. Gates AIRPORT COMMISSION BUILDING APPEALS BOARD '88 Ron Bartley '88 Jerry Lausmann '86 Merle Mills (for Bob Milts) '86 Peter Lovering '86 Dave Greene '86 Gary Afseth '86 Katherine Banks '86 Howard Cook BAND BOARD STREET TREE COMMISSION '86 Ray Gillette '86 Dave Wight '86 Marvin Belford '86 Sue Kruse '86 Raoul Maddox '86 Councilor Smith '86 Councilor Bennett '86 Councilor Elerath '87 Joseph Basilik '87 Thomas Murphy '86 Peter Giffin '86 Serena Linde '86 Rose Marie Davis '86 Linda Ryan '86 Byran Nelson '86 Joshua Smith '86 Donn Tcidt AD HOC COMMITTEES Brian Almquist Bob Bennett Kum Suk Crandall Jose .Ferrer Ken Jones Grace Tapp Kocks Marvin Kocks Lance Pugh Fred Rosentreter Jim Sours Bikeway Committee Beverley.Bennett, Chm. Florence Inman Richard "MOore., Frank Iimg ~:~~~~~ -"..';.:'.' , Sister City Committee ~emnrandum January 3, 1986 ~o: City Council Members ~rorn:L. Gordon Medaris, Mayor ~ltbjert: Citizens Budget Committee As you know there are two openings on the Citizens Budget Committee with the terms of Art Phillips (replaced Chmelir) and Richard Schultz whose term is up December 31, 1985. Election of two citizens to fill these vacancies will be on the agenda next Tuesday night, January 7th. I have received applications from ten citizens requesting,appoint- ment to the Citizens Budget Committee. For your review and guidance I have attached copies of these ten applications including letters from Richard Schultz and Art Phillips requesting reappointment. ~_...." .,. -' - . ,.-, ....... ....~..,,--..- ~- At'PLlCATlON FOR APPOINTMENT Nam~~,jA-LD' !.J)/-I-eAge:55d Addr~ss: J-,q 1 ~ ' "/) FILA (0'" , ' Phone4~2 -49<1/ _ <:.H'_~"'''''_ (Please indicate your order of preference. 1, 2, 3, etc.): ' .' -', - ~ 0 Planning Commission' . . o Citizens Planning Advisory Commission I 0 Historic Commission ,. o Citizens Budget Committee "."" o Building Appeals Board ' 't-" o City Band Board ,"',,:' ' ? 0 Traffic Safety Commission o Community Hospital Board . o Economic Development Commission. o Senior Program Board.., .' o Airport Commission';/ . '... ." . , - . . -';., o City Audit Committee '.if-.)"::"-' '.";,,- "r.: .:;;.,~-/ (::~i>,::: .., ~.~; ':"~':;:~:f"~~; :\~;;.~.~;.., .:-,-~~,,:/j':';;')':.,:.7S~~,,~- r..;;;,', - Ple~se'~ive' 8"biie(cies~riptlon ofyo'ur' 6ack:~' o nd a rellS ns why yo wish .serv.: ,'~ ..., I V' -.. _,~"i, _.~_, ,"~__.~...-.., _~ .~..._" ,~~""""-=-'.7"<'"-J;'''-''' '+~"-,";,,-,.-,~~.,, APPLICATION FOR APPOINTMENT '. - . - , - Na~e: Leo ,iA-;'jSEII/ - L Name0 II.. ~a, .\u tl...- 1e: ~ ~ddress: .::1?::j. ~ S; _ ~~~ne: [LUt,)_..,fj~.L~_ \f't"::J::<lC10"'O (PleaS~ Indicate your order ~ l'" ?- ~ b tfo tl t' 3, etc). . .. .. 0 'I . t;. ~ o Plannlng'Commission (~~ /l> 6;' '0 t;' S- a - ;e:: U' [i) c-taq t-1 . . ,... 0 .... 'c:-< o Citizens Planning Advisor ,,,It a 0 H 0 '" ~t'/I"'P"" o Traffic Safety Commissio b:i - id Jl> ~ ~ <+ 0 Planning Commission 'I <+ '" b ft <+ .... 1: 0 Citizens Planning Advisory Commission. o HistoricCommission ::T.o", >"::T f! 0 HistorlcCommlsslon,.. ' ~CitlZenS Budget Commit !.w ~ ; ; f g ~ ~ ItJ Citizens Budget Committee, .. d 'i!l. '1 0. 't:l ~ '.' ~t 0 Building Appeals Board o Building Appeals Boar .... ~ 'T.... .." ~ jlj 0 .... !;l ~ ~ HO ~ 0 City Band Board o City Band Board <+ ~ ;;if:.' .. '" /;j 0 Traffic Safety Commission : ", . /' /;j t' ::i' 'i 0 Community Hospital Board [?' Community Hospital Bo ]'" g: c; ~ H; III t:;I (" 0 Economic Development Commission, ( '" 0. '" '" ........Oll \ P B d ' o Economic Development 0 I'l :>> 'i lj ",P 'i 0 0 Senior rogram oar ' , , <+ '" p ~ 11 0. 3 /;j l'. 0 Airport Commission ... :' .;' o Sencor Program Comm. ~ ~ ff; m b s-;r .' " 0 City Audit Committee, '; 'C: ,'" o Street - Tree Comm, Issio . a'" r> t:: ",<+ :' ';i " ~,. I ". PO.. I po (, Please give' a brief description of your back~',':', Please give ~ brief descript. ~ ~ po ~ ~ g <(c,,', gr.ound and reasons why yo,u wish to s~rv~:,,' , andr sonswhyyouwlsh r: ~ ff.., <+ ~'j;j <.e:. ;.:... ., -',':' ~. . 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",:;ii.".>:1~...:'i+.:::.~: :.~ ':.. . .,""'.'. ,!.',..::3:.,.,...P.".~h',..'0.'.,.n..'e.!.:/.J,.'fJ A _".,' /""0' " :'}"''?~''':'';i~;''''q~' ;~".,':.:.l.r"'''i,',~~"""c> '''~~!f,'''':'"''''''''.n: ~ G . . 'q-' _ I .J!2+- ,,"'!,." . .' /7 c' mAIN' oJ r;;"~' "7.-.'.';,'.'<>."" (~;;~;~~~~~;~it:~:~~;J;~;.~;'pr:;;~~~~:Z"r 2::~~~1~:t~:!~{;': P~~~~:: ~48'ij~~/;~t.~~~; 3, etcJJr~;}~f;~:.';t}l~{:~.~)~}~_~;:r~::::.;:!t~~:~~~.'~~~~~~.C:' ...:. '... I ,~~1-.~.f:;i'i.::;.-:Jt~?~;:F('5::;';.ft~~~.,,,l..~~,y~ :':' ?:~~~~V;;~;:r~~~.::~:f ! o Planning Commission:,::'. -' ,:', "'c. ",' , , " .. 'i. (Please indicate your order of preferen~~: 1, 2; 3;...;; D. Clti~ens ~1~;;'ni~~'A~~I~~~~.C;;rn:.;-;~~i~~'>, ' ~0 ~t~i2;'~iJ:i~:;~;j.;~,: :;;:~i;"H~~r.1l;~~{[~~tk,i, " " ., .'.' ". .",. ~t ~ Planning Comm,sslon'9 ...c,"",~,~"',t''''',~'4t',;',:>"':,, . ;;~~~!i~~~~~~;;:.~I.. i~o'GC~~II:t1~B:~~~d}Bif~d'~Iiii~l\: o BUilding Appeals Board;.f.'.r',;,:~,. ':',.".,;;;,~.,_,':.('. ';,''1' :":-t , y an oar..~;;'I>' ~,.~'~:~""'.,~~;:.>/\v;. .,.':';;~.~, ;J~~I~.:~:i~_:~t.~~:~~. ;;~f}:;~:?:,~tff1~.~r;.;:!~~.'~i,':;.;~;l.~:.;.~..~-Jfi.:(~ '.. i ~~~%!~uSn~~~t~~~~'~S~~~d;fi~,~t~tl[~ , . Community Hospital Board;';':J~:",:";,:;,,:,'i,,c.' ~f d, Economic De.VeIOPme~t.com..rTi!,S~I~n~. "c. " '~-',:~d:<.~;:'::t:J~,*Ii'ti.: tt:\",~'.~;;}"..~;. :.,;;,:;:~\.-.".' !:"~. >~.i~~:' ",.,:;'-::,~:'r.-:'. . ~tllo~ [J$ Senior. Program Board;,.~ ~~.,;~,i.';';:::i:{~; O E 'D I tC I I '....~ q~,. ;'t"['O""A.I' rt.'C . I I .,,:-,-,,.:'Jo.d:">':;'\:.','... ' 'conom.c'eve opmen' omin 5S '001:::';:\.,; ":r,:,, '\)' , rpo omm ss on ,.~-(;;';,{_~>",J^'", '-;.' .:.}:':\c~t....\"'-r;;"K..;."'.:i;':r.-..d,~':~?f:';;: ~,'" ..~.,:;,/.:~"t~:~t't~;'!.:"~~; ^'.~".:~' .'t Jf City Audit COmmlttee-::::~4::.)~~~#~~i~~~~~ o S.en iar Program Com m lttee,,!.::.;~,~.;:~..:.~.::':., t_~:~f;:Y'~ _ '.. ~ ";~~'" ~.,~,} q,~ .; 'I~ r ,:;~k ~, ~,i:: 1'- ;.,.<'t~.: ;..:..:,,:. ~~l'::.":\':t.~~~.~ ~. ..,...~~,,~,~~.'.t:~,:,-~i.[!~~?o,..~. ',..~,~.:~.,";-,,~~.,~lo)~~,t,:.;,:~[.j~::,::,J,;,~,:~~r~,:;t.:f,.-~{k.t,:t~.t:::,..'~;,~ :.., i~~S~pi'~"e~'~;~?";i. '~b!~i.~f"d~s~;I~t~~~~t'yoU~~~~~~~;~~,:. ~ Please give a briefde~crlption of yo' ba kgrou ii);,-:ijt;' roun.d an~ !.,e~ons .v-:hy YO~~IS~ !9..s~!;v~i~i~,~~' , a ~~~~,~.~9~~,~h'{YO~~~i.~~t~~~kY.~. - :$~~ '.~ :,-1ti'~~.,,~.:, ~.. ~,~.~~~~~~~~,. /,. ?:,:-;., - > j"-H':2.- I' ,"',^"'''.'''''';, ~":-'''t'"'''''''f~.ti ,',i I tfi:: ",,,' ,",c."' '.;w_. ':)"~'~.'''f@':~'c';"'~~:~;:~;~~ .. . ".'./ "'C A . . -:ded' ' :IJ I "';";';.cJcJ't!l ~~?~f@afo f~d7e1~~~h utlf;(y6111~~tto;,i,~f:?ij Ii yv 0111'."" ",,";', 'd.,.'" '''"'ftC''''.'''.'.' "."",.,:'~"" "M 'b"" a "h' )""""''''iC.,..'.'''~'<,,>~<:;;iiI. "jJ\.~" <", ""~'<. ,':::-~' j1::tr;~....~;, ~;\.:.,..fr;i;~,:.'t1-n;ii~ by. Novem er 1 t ;.:.~Jl::'.i.';,,;.:liy.;:;>.:'"i~A'~.;4{~J, . ~""-!'.-:':.~A~ n.-:rI,..~ f- Ii ':,1 .-9,I~I/'I;,',r; n..-:'.Ai,,~~'4/5C" . ~". '''''!''H', . . _ _',....'"....;_,h,.'~'_". .. ".~. ...... APPLICATION FOR APPOINTMENT ~ . G"~l><=--J .:JS"" ' Name: (;";1""<<'" Age:~,.. Address: '3:8'6 04" ST'~ . '''',." .4j~ Phone: "1'-'8 '- - '78">"3 (Please Indicate your order of preference -1,2,3, etc.): .., ....~;~~. . \'. ~ ,.;-' . 147 llutley Street Ashland, OR 97520 December 17, 1985 Mayor Gordon L. Medaris City Hall Ashland, OR 97520 Dear Mayor Medaris: I responded to your request in October for those interested in serving on city boards and commissions and indicated a desire to fill a position on the Citizen's Budget Commission. This note is to reiterate that willingness to make a contribution to our community. My wife and I chose Ashland as our retirement home in July 1981 and have been very pleased with our decision. It has been a pleasure both to live here and to see the steady progress and improvements in the community. My wife volunteers time each week with the Chamber of Commerce and the Tudor Guild and I feel tha~ it is about time that I too make myself useful~ In deciding where my background and experience might be best utilized, I selected the Budget and Planning Commissions because in 30 years of military service I directed a number of large activities and was involved both in budget and facilities planning. For example, from 1978 to 1981 I was Commandant of the Defense Language Institute, Foreign Language Center at the Pre- sidio of Monterey, ~alifornia and this activity had an annual operating budget of over $25 million. Most recently, I completed a graduate business program at SOSC that included 30 hours of accounting. Therefore, a position on the budget or planning comm.i.~ei.ona BeemB moe t appropri.a te.------~-. -...~ __ ~_._ ____~. Please call on me if you agree that I can be of service in assisting the. continued improvement and sound development of our city. ~ ~:" , ~as \ , , . 580 Helman Street P.O. Box 863 Ashland, OR 97520 December 30, 1985 The Honorable Gordon Medaris Mayor of Ashland Ashland City Hall Ashland, OR 97520 Dear Mayor Medaris: My term as a member of the Ashland Budget Committee ends in 1985. I would like to be reappointed to the position in 1986. I have enjoyed working with the Budget Committee and the Council, and I look forward to working together again in the challenges facing Ashland's future. @'ncere, A:/~~~ .~~ . Richard W. chultz RWS/bw . December 20, 1985 The Honorable Mayor Gordon Medaris Ashl and City Counci 1 Members City Hall Ashland, Oregon Dear Elected Officials, " This spring I will have the opportunity of serving on the Ashland Budget Committee for the first time. I am serving a term that will expire on June 30, 1985. This is to notify you that I wish to be reappointed to a regular three year term on that body. With the added experience gained from this I year I feel that I can serve the people of Ashland even better. If you have any ques- tions please feel free to call me at 482-3544. Yours truly, r./l /J ~ . CAd~7=;?'uil~ Arthur T. Phillips c:fIIemnraudum December 31, 1985 ~n: Honorable Mayor & City Council ~rnnn: Brian L. Almquist, City Administrator ~ubjtd: Letter from Board of Realtors The December 12 letter from the Board of Realtors was reportedly prompted by a complaint from a representative of one of the title companies, who appeared at the realtors meeting in September and convinced them to take a position in opposition to the $5.00 increase adopted in August. I believe it is important to review the rationale behind this fee and the reasons why the increase was warranted: 1. The purpose of the fee is to reimburse the City for the Recorder's time in researching city lien records. Following is a reasonable, business-like approach to fee-setting, which follows the lead of private professional organizations such as engineers and accountants, by billing at 2.2 times salary costs: 542 searches @.5 hrs. = 271 hours 271 hours @$14.63 Benefits & payroll added costs @34.8% Subtotal Billed at 2.2 times direct costs 3,965 1,380 5,345 $11,759 $11,759 divided by 542 searches = $21.70 2. In addition, by certifying to the status of liens, the City is accepting the liability that if an error is made, it foregoes its right to collect that lien in the future. 3. The fee is therefore not intended to meet only the cost of the service, but for accepting this liability, and it is also a revenue source for the General Fund. Reducing the fee to its previous level would increase the projected deficit by $4065. Finally, I do not believe it is germane as to what any other public entity might wish to charge for a lien search. I'm sure if one were to uien.Search Fee December 31, 1985 . Page Two compare the various fees and charges of other cities, one would find some fees that were less and some more than Ashland. Likewise, the property tax rate in those cities varies widely. The following are some examples: 1. Butte Falls 2. Statewide Averaqe 3. Central Point 4. Medford 5. Eagle Point 6. Jacksonville 7. Shady Cove 8. Gold Hill 9. Rogue River 10. Phoenix 11. Ashland 12. Talent 5.37 5.32 5.14 4.66 4.47 4.32 4.26 3.49 3.21 2.92 2.00 1. 05 Ashland has been cited in the most recent Moody's Investors Service as being in a "sound financial position, enhanced by a well-diversified revenue structure". The City lien search fee is just one small element of our conscious effort to maintain this enviable position, which has "contributed to maintenance of stable operations", according to Moody's. e ~f\.'\\ \'.""1 'iJ~\;' . - I~-I" -~5 TO: MAYOR GOROON MEDARIS CITY COUNCIL MEMBERS CITY OF ASHLAND ASHLAND OR 97520 Effective September 20, 1985, the fee for a City of Ashland lien search became $25.00. We believe this fee to be in excess of what is appropriate for the work involved in producing such a lien search. A list is attached showing what other similar agencies in this area charqe to provide a similar service. At the time that list was drawn, Ashland was at $20.00 and already double anyone else. None of these have increased their fee in the meantime; A check of other cities shows their fees as follows: Portland - free; Tigard - $5.00; Gresham - $5.00; Albany - free; Corvallis $7.50; Eugene - free; Florence - $10.00; Cottage Grove - $10.00. A property owner trying to sell their home in the City is faced with many costs of the sale. The increase in the lien search fee simply to increase revenues is irresponsible when the work involved has not changed or in- creased - it simply is not fair to the homeowner. It is expecially difficult to "swallow" when compared with other cities. . We respectfully request that you reconsider the increased fee. If the fee is not lowered to at least its former level, we,will demand that the inform- ation necessary to a lien search .be made available to the public so that owners and/or their agents could exercise their lawful right to the iriformation~ We'will be looking for notice of this item on the City Council agenda in the near future. Sincerely, 13~ ~ .. ~:Awf ,j ~~~I I I , I i I I j i .1 I i , j "1 I' j 'I ' .h___._ _.....1'. , MlIL.ANDih'C1ty :of....>..,. ~.......................... City Hall, Aahland, Oregon 97520 $20.00 BEAll CREEK'VALLEY SANITARY AUTHORITY ......... ~. $ 2.75 3915"S;" Pacific' Highway, Medford, Oregon 97501 BUTTE FALLS .................................... $10.00 CENTRAL POINT, City of ....,~v~~~~?l)........... $10.00 P. O. Box 3576, Central Point, Oregon 97502 EAGLE POINT IRRIGATION DISTRICT .,~?y:~~!!l..... $ 5.00. 225 Main West, Box 157, Eagle Point, OR 97524 EAGLE POINT, City of ..~~~?:~~!~}............... $ 5.00 P. O. Drawer C, 136 Main West, Eagle Point, 97524 EVANS VALLEY IRRIGATION DISTRICT ............... $ -0- c/o Ray Rechart, P.O.Box 448, Rogue River, 97537 GOLD IIILL IRRIGATION DISTRICT .................. $ -0- 101195 Old Stage Road, Gold Hill, Or"gon 97525 GOLD HILL, City of .... ~~??:!?~?}............... $10.00 <...~ 420 6th Avenue,' Cold Hill, Oregon 97525 JACKSONVILLE, City of ...~~??:!~~!~............. $10.00 170 N. 3rd, Jacksonville, Oregon 97530 . NYE DITCH WATER USERS ASSOCIATION ..'~?Q:~~~?l.. $ -0- c/o O.E. Stone, 162 Mill Crk Rd, Prospect, 97536 .PHO""IX '. Cit . of (535-1955' . ' , ~~ t Y .......)........(.............. P.'O;-Box"666.'Phoenix"Oregon 97535 ... $ 5.00 . I ROGUE RIVER, City of ........................... City Hall, Rogue River, Oregon 97537 SHADY COVE, City of .I.... '~?l}~n?~)....:........ P. O. Box 1210, Shady Cove, Oregon 97539. ' I , k"'TALENT"'Cit f' ,," (535-1566' ' 'i.,J:.:. ..... ..,.: .". y -.~ . ',~ " ~'.)' . . . . . . ., . . . . . . . . . . . . . . . . P. O. Box "445 ,--Talent,' Oregon 97540 , $ 7.50 $ 5.00 $10.00.: I I i , . ,\ I 'I ' , I if , " ( [B REALTOR · ASHLAND BOARD OF REALTORS ASHLAND, OREGON 97520 <tj e...e, . ,'-. J~ 80- 12, 1t85 slgned,thls request. Everyone at our mee*lng on Dec. , ~ (~.' /; ~ ~~ -J:i .\<- REAL TOR .is a registered mark which identifies. profesalon.ll" real estate who subscribes to a slrict Code of Ethics as . member of .h. NA TlONAL ASSOCIA TlON OF REAL TORS, " 1l:P;E...o. m REALTOR · ASHLAND BOARD OF REALTORS ASHLAND. OREGON 97520 ..(;;:;- ~ -- :;) 6 ? EAl TOR .is a regislered mark which identifie.. prof.llian.1 in r al eslat. who subscribes 10 a strict Code 01 Ethical. . member at I . NA T10NAL ASSOC'ATlON OF REALTORS, ~emnrandum December 30, 1985 XiI 0: Brian L. Almquist, City Administrator' JIf rom: Robert D. Nelson, Director of Finance ~ubjed: LIEN SEARCH FEES The City currently charges $25 per lien search report. During 1984-85, at $20 per service, this revenue source yielded $10,840, which indicates that 542 reports were completed. It is important to dispell the idea that this is simply some kind of clerical routine. Here are some facts, based upon personal experience from years past, plus a review of current practices: 1. These are usually high priority. The Recorder must set aside important responsibilities performed for all citizens, such as elections, Council matters, banking and the like to perform a task for one individual, or at most, a few individuals. It is not a job to be done in "spare time", which in any event, is virtually non-existent in this building. When the Recorder is absent, accounting operations suffer while the Supervising Accountant temporarily assumes the Recorder's responsibilities. 2. Insurance of a sort is provided. When the Recorder signs the report, she is pledging the City's assets, within limitations set fortn in the Code. 3. The unpredictable time demands per lien search are another factor. In some cases, the task possibly can be completed in less than 15 minutes. Conversely, there have been a few cases in which hours were consumed, especially in metes and bonds properties or those which cannot be readily located on County maps. 4. The sporadic frequency of requests should be noted. Sometimes only one or two per week occur, yet there are occasions in which the Recorder is almost overwhelmed with requests and can accomplish little else in a given day. 5. Lack of secretarial help precludes delegating at least the easier searches. Neither the Recorder nor the Finance Depart- men t has a secretary. The mos t logical clerical employee, the Switchboard Operator/Utility Clerk/Mail Dispatcher/Typist is , <'. Brian L. Almquist, Lien Search Fees Page 2 City Administrator already extremely busy. Frequently, my memos are delayed for days because of her workload. 6. Span of records searched is another factor. Probably all the other entities listed on the realtors' list routinely check only one record - the docket of City liens. Ashland also must address annexation assessments, pending liens as well as those in exis tence, street cut res tric tions and miscellaneous accounts receivable. Also, I doubt that most other cities have the inconvenience of engineering maps being located in a separate building. 7. Lack of subsidy should be considered. If other entities choose to levy heavy property taxes against all properties in order to subsidize services for a few, they have the right to do so. However, in my opinion, Ashland is more attuned to future trends by establishing reasonable charges for services that are non-emergency and do not adversely affect low-income persons. In my opinion, Ashland's low property tax and electric utility rate structure are a benefit to real estate here and may par- tially account for our relatively steady level of building. We are exhorted to run government like a business. Does business deliberately under-price commodities or services to subsidize a certain segment of their clientele? Only on rare occasions, based upon my experience in private industry. For comparison purposes, privately-owned title insurance companies charge $75 to $100 for a preliminary title report only,' which to my knowledge; carries no insurance for the requester. As you know, the lien docket is the next major task which we plan to start computerizing. However, I doubt that, even after absorb- ing the initial capital cost, computerization will materially reduce the cost of providing this service. Even though at times these requests necessitate setting aside work being performed for all the citizens, the reports are important to the people asking for them, and we do want to accommodate the requesters. The following are two ideas which might have some merit. If the re9uesters feel that $25 is too much for this service and "insurance', the City Recorder (who is currently on vacation) might be willing to conduct a one-time training session for requesters or their clerical personnel. Then, once a week, the records could be spread out in the old Council Chambers and the requesters could perform their own searches, free of charge, at their own risk. (We would have to have a release from any liability arising from this process.) This approach would, of course, be subject to agreement by the City Recorder. I have not yet discussed it with her. I"~ Brian L. Almquist, City Administrator Lien Search Fees Page 3 Another possibility would be to have a two-tiered rate structure. Requesters who can wait up to five workdays would pay only $20. Those requesting service within one workday after the Recorder receives the request, would pay $30. The City would continue to assume responsibility to the extent set forth in the Code. This change might slightly reduce revenues, but it would be very helplful if we did not have to assign highest priority to this task, and could work it into our total weekly routine. I trust that when both parties understand one another's concerns, this will be no problem. Respectfully submitted, ~ Robert D. Nelson Director of Finance RON/sa cc: Nan Franklin, City Recorder Karen Huckins, Supervising Accountant . ~emorandum December 26, 1985 '1l-' 'mo: Brian L. Almquist, City Administrator , 7JT' iJ. ~lrOtn: Allen A. Alsing, Director of Public Works ~ubjed: Recommendation from Airport Commission We discovered some time ago that several commercial activities were taking place at the Ashland airport which were not affiliated with the FBO. The Airport Commission felt that there should be some type of compensation made to the City' for these uses. Ron Salter was consulted and it was his advice that such activities should be by license rather than agreement. Attached is a suggested ordinance prepared by Ron. The Commission at its meeting of December 4, 1985, discussed various fees and charges and decided to recorrunend that the license fee be equal to and in addition to the regular business license fee. Would you please pass this proposal on to the City Council? Attachment (1) , TO: Mayor and Members of the Common Council DATE: December 13, 1985 FROM: Ronald L. Salter City Attorney SUBJECT: License Activities At The Airport For Commercial Ashland Municipal Ladies and Gentlemen: Al Alsing and the airport committee, discovered that some commercial activites such as aircraft washing and aircraft painting,were taking place at the Ashland Municipal Airport. It is recommended that for revenue purposes, these activities be licensed. It is further recommended that business activities at the airport be limited to those that are related to airport and aircraft uses. To accomplish this end,delivered herewith is a draft of an Ordinance to that effect. Respectfully submitted C?~<r- ~' RONALD L. SALTER City Attorney RONALD L. SALTER ATTORNEY AT L.AW 94 THIRD STREET ASHLAND. OREGON 97520 ORDINANCE NO. AN ORDINANCE ADDING A CHAPTER TO TITLE 6 OF THE ASHLAND MUNICIPAL CODE, WHICH RELATES TO COMMERCIAL ACTIVITIES AT THE ASHLAND MUNICIPAL AIRPORT, AND PROVIDING A PENALTY FOR VIOLATION THEREOF. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. There is hereby added to the Ashland Municipal Code a new Chapter, to be Chapter 6.36, which is hereby added to Title 6 of said Code, and to read in its entirety as follows: "Chapter 6.36 LICENSES FOR COMMERCIAL ACTIVITIES AT THE ASHLAND MUNICIPAL AIRPORT Sections: 6.36.010 6.36.020 6.36.030 6.36.040 6.36.050 6.36.060 6.36.070 Purpose and Scope License Required License Applications License Fee Schedule Term Transfer of License Penalty 6.36.010 Purpose and Scope. The licens~ fee imposed by the terms of this Chapter are for revenue purposes only. Neither the acceptance of the prescribed fee, nor the issuance of applicable business license shall be construed to constitute a regulation of any business activity or a permit to engage in any activity otherwise prohibited by law or ordinance, or a waiver of any regulatory licensing requirement imposed by any ordinance other than this. 6.36.020 License Required. It shall be unlawful for any person other than the fixed base operator, either as an agent, employee or principal, to carryon any commercial activity at the Ashland Municipal Airport unless such com- mercial activity.has been duly licensed as herein provided, and the license;Kvalid at the time involved. 6.36.030 License Applications. A. Applications for licenses under this Chapter shall be signed by the owner or a duly authorized agent, and shall contain the following information: 1. Name of person or persons owning business; and if a corporation, the name of an authorized officer; 2. Assumed business name, if any; 3. Address of business; 4. Nature of business. -1- Ordinance NO. '" 6.36.040 License Fee Schedule. under this Chapter shall pay an annual to and in addition to the regular City license. All commercial activities at the Ashland Municipal Airport are prohibited, unless they are related to airport and aircraft uses and also except for the fixed base operator, unless licensed, pursuant to this Chapter. A person licensed license fee equal of Ashland business 6.36.050 Term. The License term shall be for a fiscal year, beginning July 1 and ending June 30 of the next year. If, after January 1, the person begins a commercial activity required to be licensed under this Chapter, the original license fee shall be one-half of the annual rate. 6.36.060 Transfer of License. No license may be transferred or assigned. 6.36.070 Penalty. Any person violating any provi- sion of this Chapter, and upon conviction thereof, will be punishable as provided by Section 1.08.020 relating to in- fractions. Each day any person shall continue violating the provisions of this Chapter shall constitute a separate of~ fense.lI The foregoing Ordinance was first read at a of the Common Council held on the day of passed to its second reading and duly passed on the ____ day of January, regular meeting , ,and 1986, the vote being as follows: AYES: NAYS: APPROVED: MAYOR ATTEST: City Recorder -2- Ordinance NO. ~emorandum December 17, 1985 ~o: Honorable Mayor and City Council 7 ~rOtn:tt Allen A. Alsing, Director of Public Works ~~~ Emergency Excavation of Street Pavement As required by the Street Excavation Ordinance, I would like to notify you of a recent emergency excavation of street pavement which is under the five-year moratorium. Attached is a short report by Mike Morrison, Water Quality Foreman, explaining the reasons for the work. Please let me know if you need further information. Attachment (1) , . On the afternoon of Tuesday, December 11th, 1985, the possibility of a water leak at the intersection of East Main and Gresham Street was brought to my attention by Earl Jackson. On Wednesday morning I determined that the continuous ice build-up, which Earl had noticed at this location, was caused by a leak in our water system. Therefore we had no choice but to cut the new pavement. which is under moratorium, and locate the source of this leak. We began about 11:00 that same morning by cutting the pavement, approximately 3 feet by 4 feet, over the location of the leak. We had determined this location through sound. We then dug a 3 foot deep hole and found the leak to be in the 4 inch steel line. In 1983, a new 6 inch ductile iron line was installed to replace this steel line. However, due to valve placement, approximately 50 feet of this line Is still under pressure. Normally a valve would have been placed where the 4 Inch line ties into the 10 inch main line. But in this instance It was placed about 50 feet up the line leaving this short section still pressurized. To repair the line, we installed a 4 inch repair clamp. We then backfilled and compacted the hole with sand and cold-patched with blacktop. \\(~((- \\()\Cl~ \ ~~y, . ORDINANCE NO. ' AN ORDINANCE AMENDING ORDINANCE NOo 2052, THE LAND-USE ORDINANCE OF THE CITY OF ASHLAND, AND SECTION 18.120030 OF THE ASHLAND MUNICIPAL CODE, TO REZONE CERTAIN PROPERTY FROM MULTI-FAMILY RESIDENTIAL TO COMMERCIAL 0 (Bard's Inn) THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Ordinance Noo 2052 and Section 18.120030 of the Ashland Municipal Code are hereby amended by rezoning from R-3 (Multi-family Residential) to C-l (Commercial), the following described property, to-wit: Lot six (6) in Block five (5) of the City of Ashland, Jackson County, Oregon, accord- ing to the official map of said City adopted in 18880 EXCEPTING THEREFROM, a strip of land 6000 feet in width off the northerly end of said lot, on condition that the property be limited to an eight (8) unit addition to the existing motel facility, for a period of ten (10) years from the date of ordinance passage; that the design of the additional units be compatible with the residential character of the neighborhood; and that the conditions be com- plied with within eighteen (18) months of passage of this ordinance. The foregoing ordinance was first read on the 7th January ,1986, and duly PASSED and ADOPTED this' ' , 19860 day of day of Nan E. Franklin Ci ty Recorder SIGNED and APPROVED this day of , 1986. Lo Gordon Medaris Mayor . . RESOLUTION NO. A RESOLUTION ESTABLISHING IOWA STREET AS A THROUGH STREET WHERE IT INTERSECTS HILLCREST STREET AND REQUIRING TRAFFIC ON HILLCREST STREET TO STOP BEFORE ENTERING THE INTERSECTION; AND PROVIDING A PENALTY FOR VIOLATION OF THIS RESOLUTION. BE IT RESOLVED BY THE CITY OF ASHLAND, as follows: SECTION 1. It is hereby determined that Iowa Street is a through street where it intersects with Hillcrest Street and the traffic on Hillcrest Street shall stop before entering this intersection. SECTION 2. Violation of this Resolution shall be an infraction set forth in and shall subject the person involved to the penalties Section 1.08 of the Ashland Municipal Code. The foregoing Resolution was READ and ADOPTED meeting of the Ashland City Council on the Dated this day of January, day 1986. at a regular of January, 1986,. APPROVED: MAYOR ATTEST: CITY RECORDER Resolution No. RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND. OREGON 97520 . . RESOLUTION NO. A RESOLUTION ESTABLISHING WEST STREET BETWEEN SCENIC DRIVE AND ALTA STREET TO BE A ONE-WAY STREET IN THE EASTERLY DIRECTION AND PROVIDING A PENALTY FOR VIOLATION OF THIS RESOLUTION. BE IT RESOLVED BY THE CITY OF ASHLAND, as follows: SECTION 1. It is hereby determined that West Street shall be a one-way street between Scenic Drive and Alta Street and that it shall be unlawful for traffic to move in any direction other than in an easterly direction. SECTION 2. Violation of this Resolution shall be an infraction and shall subject the person involved to the penalties set forth in Section 1.08 of the Ashland Municipal Code. The foregoing Resolution was READ and ADOPTED at a regular meeting of the Ashland City Council on the day of ',January, 1986. Dated this day of January, 1986. APPROVED: MAYOR ATTEST: CITY RECORDER Resolution No. RONALD L. SALTER ATTORNEY AT LAW li4 THIRD STREET ASHLAND. OREGON 97520 ~ f ~ . ASHLAND COMMUNITY HOSPITAL MINUTES OF THE BOARD OF DIRECTORS' MEETING November 15, 1985 The Board of Directors of Ashland Community Hospital met at 12:30,p.m. on Friday, November 15, 1985, in the Conference Room of the Hospital. Those present were: Walt Hoffbuhr, presiding; Linda Jackson, Michael Jewett, Dr. Allen Johnson, Bob Rasmussen, Dawn Tooker, Jerry Cooper, and B. D. Greene, Board members; Dr. Bruce Johnson, Medical Staff representative; Pat Acklin, City Counci I liaison; Mike McGraw, chief financial officer; Thomas Mack, chief executive officer; and Sharlene Stephens, executive secretary. Others present were: Beth Barnet, Foundation president, and Carolyn Johnson, publ ic information and project coordinator. Those absent were: Maggie Skerry, Board member. ;ALL TO ORDER: After Walt Hoffbuhr cal led the meeting to order, he welcomed al I members and introduced Beth Bornet as the Foundation's new president. ,PPROVAL OF lOARD MINUTES: Linda Jackson moved and Dawn Tooker seconded a motion approving the October 18, 1985, Board meeting minutes as typed and mai led. AI I approved. ;OMMITTEE REPORTS ~D MINUTES: Strategic Planning Committee Walt Hoffbuhr reported that Linda Vista Care Center did break ground this week for the construction of their new nursing home. He then reported that the pre- I iminary estimates for the addition of a waiting room and holding area for out- patient surgery were too high; the committee wi I I continue to review this issue. Carolyn Johnson reported that the mammography machine was set up and that the mammography room was being decorated. The technicians have received proper training and the radiologists have taken refresher courses. She stated that our physicians were wi II ing to go with our self-referral program, which should begin in January 1986.' Mr. Mack reported that he had just received the report from the laboratory consultants stating he would give a report at the December Board meeting. In other business, Mr. Mack reported that before a decision would be made regarding putting in a CT Scanner at our hospital, hard data would be compi led. Dawn Tooker then moved and Michael Jewett seconded a motion to accept the Strategic Planning Committee minutes from October 31, 1985, and approve the actions of this committee as reflected in these minutes. AI I approved. Marketing and Finance Committee Mr. Mack reported on the sports medicine program stating that we did seek a legal opinion from the city attorney regarding joint venturing. The opinion came back negative because we are considered a municipal ity. Mr. Mack stated that if we 'I , , Page 2 .. can't compete, we can't survive. Mack added that we did send requested materials to a Portland attorney who special izes in municipal ities; this attorney wi I I be able to render a verbal decision by November 22, 1985. We also asked this attorney to see If it would be possible to set up joint venturing through our Foundation. Mack added that from the generic sense, we should be okay; on the other hand, the Fitness Center is pushing us because of the time factor. Mack then reported that he had met with Dr. Sicuro at SOSC; Sicuro was excited about' our sports medicine program. The Board then discussed this possible joint venture in detal I. Carolyn Johnson, reporting in the absence of Maggie Skerry, passed around the new hospital logo, which was chosen by the Marketing and Finance ,Committee. Johnson reported that an inhouse slogan or theme line contest had been held with 65 entries submitted. The committee selected "Large Enough To Serve You, Smal I Enough To Care." A donated prize was given to the winner. Another slogan: "Caring Today For Your Tomorrows" received speciai notice; the person submitting this entry wi II receive a donated dinner for two at an Ashland restaurant. In other committee business, \Johnson reported that John Laughl in from SOSC wi II be invited to the committee's next meeting; Mr. Laughl in's current classes wi I I be completing our OB survey next month. Mike McGraw then gave the financial report. He pointed out that the operating statistics for October were down in most areas. Total operations were up, however, by 13.1% over the prior year. Also showing an increase was the total number of outpatients, which was up by 24.9% over the prior year. In reviewing the State- ment of Revenues and Expenses, McGraw pointed out that the net operating revenues for October were $32,291. McGraw explained that Materials and Services were over budget, as shown on the Budget Expense Summary, because of ~hysical Therapy being under contract rather than salaries and wages. McGraw then reviewed the Balance Sheets with those present. A discussion fol lowed regarding Medicare admissions. Dawn Tooker then moved and Michael Jewett seconded a motion that the Board accept the Marketing and Finance Committee minutes from November 8, 1985, and approve the actions of this committee as reflected in these minutes. AI I approved. Joint Advisory Committee Walt Hoffbuhr reported that the Joint Advisory Committee. which meets quarterly, met on October 22, 1985. At this meeting the committee approved the second and third quarterly Qual ity Assurance Reports, with one change. Also at this meeting a State-of-the-Medical-Staff report and a State-of-the-Board report were given. Linda Jackson moved and B. D. Greene seconded a motion that the Board accept the minutes from this committee's meeting and approve the actions of this committee as reflected in these minutes. All approved. Executive Committee Walt Hoffbuhr reported that he would be meeting with Mayor Medaris next week to discuss the Board's terms of office. Michael Jewett moved and Bob Rasmussen seconded a motion to accept the Executive Committee minutes from November' I I, 1985, and approve the actions of this committee as reflected in these minutes. AI I approved. Bob Rasmussen then moved and B. D. Greene seconded a motion electing Michael Jewett as treasurer unti I the December election. AI I approved. lED I CAL :EPORT: STAFF Dr. Bruce Johnson stated that the Medical Staff had not held their November meeting as yet. He did, however, report on a recent meeting he attended of the Oregon .., . , .. Page 3 Medical Association's HMSS (Health Medical Staff Section). At this meeting, which dealt with hospitals and physicians working together, a large emphasis was placed on joint venturing. A positive push in this direction was made. Also discussed was the need to have medical staff members on the Board as active voting members; this issue was pushed and encouraged. A brief discussion regarding physicians serving on the Board following Dr. Johnson's report. ~PPROVAL OF i:XPENDITURES: B. D. Greene moved and Dawn Tooker seconded a motion approving payment of the November bi I Is. AI I approved. ~EO' S REPORT: As stated earlier in the meeting, Mr. Mack reported that he had just received a 22-page document from the laboratory consultants, which mpst now be reviewed. Sharlene Stephens reported that Administration was using the IBM-PC with the Word Perfect software and that a part-time person had been hired for the word processing pos i t i on. She added that th i':s new emp i oyee has had eight years of exper i ence in teaching word processing and has already proven to be a great asset to our hospital. After a brief discussion regarding grocery certificatesreing given to the employees at Christmas time, Linda Jackson moved and Dawn Tooker seconded'a motion giving Board approval for $10 grocery certificates to be given to al I hospital employees' at Christmas time. AI I approved. iECOND READ I NG IN BYLAW CHANGE: The second reading was presented regarding changing the Board's bylaws to read that as of April I, 1986, al I staff physicians wi I I be required to carry a minimun of $1,000,000 in malpractice insurance. Board members al I accepted and approved this change as read. ,OJ OURNMENT : There being no further business, Walt Hoffbuhr adjourned the meeting at 1:22 p.m. Respectfully submitted, ~~~ Approved: Walt Hoffbuhr, Acting Board President r - --L ~tmnrandum December 24, 1985 '<fio: Brian L. Almquist, City Administrator JIf rom: Robert D. Nelson, Director of Finance ~uhjed: MONTHLY FINANCIL COMMENTARY - NOVEMBER 30, 1985 Electric Utility Warmer daytime temperatures have eroded some of our forecast con- cerning electric utility gross margins, but we still remain confi- dent that no rate increase will be required for 1986-87. However, due largely to the projected drawdown between July 1, 1986 and June 30, 1987, a rate increase in June, 1987 will be needed irrespective of whether Bonneville raises the cost of wholesale power. Water Quality Tight control of Water Quality expenditures, coupled with savings from the advance refunding bond issue, give rise to optimism that both divisions will continue through the current fiscal year and the next without rate increases. Both divisions' revenue trends are also encouraging. General Fund November produced some improvements trends, but we still expect to start with a projected June 30, 1987 deficit 3.5%. in General Fund financial the 86-87 budget proceedings of almost $100,000, or about Revenue Sharing Federal Revenue Sharing will continue through September 30, 1986, but it will be cut 8.4%. This measure has been approved by the Congress and signed by President Reagan. We should have a solid forecast available in the next financial commentary. The outlook for continuation of Revenue Sharing beyond next September is not at all encouraging. Airport Fund It now appears that the Airport Fund might not have to be subsi- dized during 1986-87. This is due to the fact that a substantial amount of the 85-86 maintenance appropriation should not have to be expended. , " Respectfully submitted, 1Jd- Robert D. Nelson RDN/sa Director of Finance cc: Honorable Mayor & Council Tom Mack, Hospital Administrator Nan Franklin, City Recorder f