HomeMy WebLinkAbout1985-1217 Regular Meeting
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AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
December 17, 1985
I.
PLEDGE OF ALLEGIANCE: 7:30 PoMo, Civic Center Council Ch>bers
ROLL CALL
APPROVAL OF MINUTES: Regular meeting of December 3~198
PUBLIC HEARINGS:
1. Proposed revisions to the Transportation Plan of the Ashland Comprehensive Plan
in the Fordyce Street area. ,,\,
2. Proposed revisions to the Land-use Ordinance to am~ndthe definition of a building
or structure. \,
3, Proposed improvement of Hersey Street from N. Mai{to Water Street under the
co~:::~::';'m'''' '_""'NC", {'J
1. Grant offer from Oregon Arts Commission for improvements to Winburn Way
Community Center. 2
2, Letter from Soda Mountain Wilderness Counc~l re~uesting Council support to
'"'."0' '00 " ,00""'0" ',om "".""'0' "dJ,sed Soda Mountain Wilderness Area.
UNFINISHED BUSINESS:
1. Request by Windmill Inns (formerly Ashland H~ IS) for waiver of utility
NEW & MISCELLANEOUS BUSINESS: ' ~
1. Presentation of Audit Report prepared bYrGerald W. Burns CPA for FY 1984-85
and resolution accepting Audit Report~
2. Recommendations from Traffic Safety Commission:
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a. That West Street between Scenic and Al1:B be designated one-way Easterly
(downhill) 0
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b, That Hillcrest Street be designated
forecast for FY 1986-87.
at Iowa Streeto
3. Memo from City Administrator concerning el
4.
Long-range budget for purposes of receiving S ~te Revenue Sharing for FY 1986-87.
Memo from City Attorney concerning ownership 1f Hargadine Cemetery.
Memo from City Administrator concerning rele~e of Revenue Sharing funds for
Street Maintenartte equipment. ~
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VIII.' PUBLIC FORUM: Business from the audience n~nclud~on the agenda.
IX. ORDINANCES, RESOLUTIONS & CONTRACTS: \
1. Second reading by title only of an ordinance vacat~' g Webster Street
and Stadium Street North of Webster Street.
20 Second reading by title only of an ordinance concernln State Motor Vehicle
Code enforcement. ~
3. Second reading by title only of an ordinance establi~hing a Downtown Parking
District and restricting employer and employee par~,~g in said district.
40 Second reading by title only of an ordinance auth izing condemnation
proceedingso '
5. Second reading by title only of an ordinance orde ~ng the improvement of
Auburn Street. ~
6. First reading of an ordinance adopting certa~~evisions to the Transporta-
tion Plan of 'the Comprehensive Plan in the Fo'rdyce Street area.
7. First reading 'of an ordinance amending the d~1nition of a Structure or
Building in the Land-use Ordinance. \
80 First reading by title only of an ordinance tme ding the Municipal Code
to change certain violations from misdemeanors to infractionso
9. Resolution transferring appropriations withi funds.
10. Resolution requesting the surrender of j.G?ij> iction for Walker Avenue from
E. Main to S.P.R.R. ' /
11. Resolution setting a public hearing on the proposeq improvement of Sheridan
Street from N. Main Street Southerlyo
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Attachments:
X. OTHER BUSINESS FROM COUNCIL MEMBERS:
XI. PRESS CONFERENCE
XII. ADJOURNMENT
1.
2.
Minutes
Monthly
of Boards, Commissions-&JCommittees
departmental reports ~mber 1985
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ROLL CALL
APPROVAL OF
MINUTES
PUBLIC HEARINGS
Downtown Parking
VACATION OF
WEBSTER STREET
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
December 3, 1985
Mayor Medaris led the Pledge of Allegiance' and called the meeting to
order at, 7:30 P.M., on the above date in the,Council Chamberso
Present were Reid, Bennett, Laws and Smith., Elerath and Acklin were
absent.
Reid asked that minutes be corrected relative to the Transportation
Utility fees in the first paragraph on page two to state that'Reid
recommended that a broader base for the fees be based on school district
to include more participation to support the proposal. Bennett moved
to approve minutes of the regular meeting of November 19, 1985 as
corrected; Smith seconded the motion which passed unanimously on voice
voteo
The proposed ordinance establishing a Downtown Parking District was
presented and the City Administrator read a letter ,from the Chamber
of Commerce recommending implementation of ,the proposal and requesting
that registration of vehicle licenses be removed and that City vehicles
park away from downtown after business hours (5:30 p.m.~ Almquist noted
that the ordinance calls for a 1986 summer trial of the proposal and
unless extended by Council action the life of the ordinance will expire.
SIDithasked if the parking plan used in Bend'was investigated ~nd Fregon-
ese said it had been researched and reviewed the plan saying they don't
experience congestion and parking problems in downtown Bend because of
malls established along Hwyo 970 The public hearing was opened and
Don Rist, 310 Bridge Street, asked for clarification on provision of
spaces for ~eal estate brokers and salesmen in excess of the number
of private off-street parking provided by office saying there are 14
agents in the office and four employees working upstairs in the title
company:"and property management offices. Almquist said permits will
be provided as outlined in addition to what we would compute in individ-
ual cases. Laura :Parsons, 89 7th Street asked for clarification on
Water/"B" Street parking lot funding and where excess monies would be
used. Laws noted": tha t the Water Street parking lot is the only proposal
being considered at this time and excess funds would be used,should
other projects bii"'feasible and land made available for' parking purposes.
The public hearing was closed at this point and Smith noted that since
the need for names and license numbers has been removed from the ordin-
ance, she is in favor O. the measure and has had no criticisms at this
point. ::": Ordinance was' given first reading by title only ,and ..Smith moved cto
second-: reading; Laws seconded and Bennett, Laws and pmith voted in
favor and Reid opposed on roll call vote. Motion carriedo The Mayor
commended the committee for its, efforts and 'noted this has been the
first s~ccessfuI:conclusion to the many committees on parking in the
past years.
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The City Administrator reviewed the Cooperative Agreement with SOSC
relative to streets in the development of, the North Campus completion
program. Almquist noted that a letter in opposing of the Webster St.
vacation proposal'was received from Sanford, Goodman and made part of
the record. The'public hearing was opened and Al Wills tatter
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o.o...oo..continued
12/3/85 Po 1
,gular Meeting
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WEBSTER ST. P.Ho
continued
AUBURN ST. P.H.
Ashland City Council
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128 Central Street suggested that no more streets be vacated until SOSC
honors commitmentso Don Rist, 310 Bridge Street noted that there are
many children who use Stadium Street to go swimming and expressed con-
cern for their safety. Reid asked Almquist 'if he knew of any commitments
SOSC had not followed through with and Almquist related the history of
the proposed perimeter road suggested before he came to the City and
asked that, Director of Public Works give details. Alsing said it was
planned but that, the Legislature would not approve the project for
funding and the, proposal was abandoned for that reasono Rod Stevens
reviewed plans to use part of Stadium ~treet for future playing fields
as well as Webster Street to Eo Main. The public-hearing was Closed';~'--
Smith said she--wasn'thappy to see-the-street '-cYosedbec'atise'it will puC-
children on busier streets because there will be no through streets in
the area. First reading was given the ordinance and Bennett moved to
second reading. Reid seconded. Laws declared a potential conflict of
interest but said: he would vote. On roll call vote th~ motion passed
unanimouslyo
The City Administrator noted that three prepaving agreements 'had been
signed in favor of paving Auburn Street for 58,9%0 Mayor Medaris opened
the public hearingo Donald Kreitner, 155 'Union Street, asked why the
street lS difficult to maintain and Public Works Director Alsing said
it is difficult' 'to maintain any unpaved street and that it is scheduled
to be ,graded every ye~r but sometimes the Street Dept. doesn't get to
it. Kreitner said the traffic is already fast in that area and with
Auburn': paved it'will become heavier and fastero Kreitner asked what
authorlty the City has to get streets paved and Almquist noted that he
had received a letter asking that question and had replied and perhaps
Kreitner hadn't rece'iwd the letter yeto Laws noted that it 'is in the
economic interest of the City to have all streets paved and.also that
such improvements, are outlined in the Comprehensive Plan. Reid noted
that Ashland has Federal Air Quality Guidelines and that granitic dust
as found in Ashland is especially hazardous because it lodges in the
lungs. Reid added that paving streets in Ashland makes sense because
of health and also maintenance costs. As'to traffic hazards, Smith
invited residents of the area to bring problems to the Traffic Safety
Commission' for traff{ccontrol actions. The, width of the street was
discussed and Alsing said that several designs are being looked ato
Kay Kioman, 5l8,Auburn, presented a letter she had received two years
ago agreeing to sign for paving in the futu're and said because of the
langua'ge in the' .1'ette'r she had not realized: she was commiting herself
to paving. Kroman said she is opposed to the p~ving. Laws said he
would" check the _-language for clarity. Martin Thomas,' 549 Auburn" said
that six out of: seven families contiguous to the paving project have
young ch ildren and' suggested that a 20' width be taken into considera-
tion to allow foi siqewalks. Reid agreed' that sidewalks are important
not only for the 'children but for the general walking public. Alsing
said sidewalks 'could be arranged if off-street parking is allowed or
parking bays installed. Josh Folick, 200 Gresham said he would like
to see sidewalks on the street. The publ~c'hearing was closed and
firs(reading giveq ordinance 0 ' Laws moved to s~con~, reading; SJDitl1,
seconded the motion which passed unanimously on roll call vote.
12/3/85 p. 2
Regular Meeting
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SHERIDAN ST.
PUBLIC HEARING
LOTTERY GRANT
TRANSPORTATION PLAN
STRUCTURE OR BLDG.
DEFINITION REVIS.
HERSEY ST 0 IMPR.
INFRACTIONS vs
MISDEMEANORS
TRAFFIC SAFETY
GRANT APPLICATION
Ashland City Council'
12/3/85 P.
The City Administrator noted that there had been an error in the publica-
tion of the public hearing and when it was replaced th~ legal notice did
not meet the 10 day criteria for prescribed timeo Reid noted that the
cemetery frontage is being considered and asked that the ownership of
the Redmond (Hargadine) Cemetery be researched for historic purposeso
Almquist said the public hearing notice would be republished and another
public hearing scheduledo All property owners were notified of delay.
The City Administrator reviewed his memo outlining availability of
"Infrastru~ture" grants and loans from certain proceeds of the Oregon
Lottery for City projectso Almquist noted the Water Street parking lot
project has been engineered with cost estimates and economic needs
assessment report available and asked for authority to prepare a grant
application for that purposeo Planning Director Fregonese reviewed the
plans to improve, the Water Street Parking Lot. Reid wondered if the
stairs leading pedestrians up to "c" Street might not be dangerous
because of the heavy one-way traffic. The public hearing was opened
and there were no comments from the audience and hearing was closed.
Smith moved to direct 'staff to prepare application for grant; Laws
seconded the motion which passed unanimously on roll call vote. .
Public Hearing set fo~ December 17, 1985,at 7:30 P.M.
Public Hearing set for December 17, 1985 at 7:30 P.Mo
The City Administrator reviewed the proposed Hersey Street Paving pro-
ject noting that 'sufficient signatures in favor of curb, gutter and
paving had been received and that individual property owners would pay
a maximum of $25.00 per front foot which would be used as the City's
match for FAUS funds.' A resolution of inten~ion was read calling for
a public hearing at 7:30 P.M. on December 17, 1986 and Laws.moved to
adopt;: Smith seconded: the motion which passed unanimously on, roll call
vote.
The City Attorney: reviewed his memo relative, to reducing misdemeanors
to infractions in the AMC to avoid jail terms for minor offenses. Reid
noted she had spoken with the Judge on the matter of concealed
weaporisaQd Salter said there are exceptions and circumstances to
warrant m~re serious charges. Smith moved that,City Attorney bring
back an ordinance: to amend the:Code accordingly; Reiq seconded the
motion which passed without opposition on roll call vote.
A memorandum from the Director of Public Works was read relative to
application for:,'a grant from the Oregon Traffic Safet~ Co~ission' to
make specific accident and traffic information available/~e :of the
computer already in place with personnel to use it. Laws moved to
approve; Smith seconded the motion which passed unanimously on voice vote.
12/3/86 P. 3
Regular Heeting
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PUBLIC FORUM
TRANSPORTATION
UTILITY ORD.
COMMUNITY DEV.
BLOCK GRANT APP.
WATER QUALITY
UPDATE
"c" ST. PARKING
TUlE LIMITS
Ashland City Council
12/3/85 P. 4
John Fisher-Smith reviewed the Delhi Declaration commiting a halt to the
Nuclear Arms Race and invited Councilors to attend' a ceremony at which
time the 1985 Beyond War Award will be presented on December ,14 at 8 a.m.
at the KSYS studios, At this point the Public Forum was closed.
Second reading by title only was given an ordinance establishing a
transportation utility and Laws moved to adopt; Smith seconded the
motion. City Administrator Almquist noted that he would like to include
the matter in the Newsletter twice to inform public. On roll call the
motion passed unanimously.
Planning Director Fregonese reviewed the history of the Housing Rehab
Program implemented since 1983 giving the number of rental units, low
income'and moderate income homes rehabilitated by use of the initial
grant.' Fregonese said the average grant award amounted to $5,000
with the homeowners mqtch in the amount of $1,920 for those with an
income of $11,000 or ~ess per yearo Fregonese requested permission to
reapply 'for grant in the amount of $500,000 saying it is the last grant
he would expect for housing rehabilitation. Reid thanked Fregonese
and Jane Davis for the excellent work. The'public hearing was opened
and since there was no comment from the audience, the hearing was
closedo Reid moved to approve application for grant; Bennett seconded
the motion which passed unanimously on voice voteo
Water 'Quality Coordinator Eric Dittmer from Rogue Valley Council of
Governments showed slides and discussed the condition of the water
in the'Rogue Valley and showed corrective measures in problem areas.
Dittmer"expressed concern for the use of storm drains for washing paint,
concrete and other materials that drain into our creeks and the Rogue
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Rivero: "'<Dittmer said t;hat labels have been made for warnings on paint
cans, :and although all of the cans are not marked it has been a source
of education to persons unaware of the seriousness of the matter.
Dittmer 'said he routinely changes filters in some place~,and absorb-
ant materials where oil spills occur and where fish are endangered.
Dittmer noted that one quart of oil can cause a slick all the way
across a creek. ,: 'Smith commended Dittmer for his work and said she
often ,works with him ~s Greenway Coordinator.
Second 'reading by titie only was given an ordinance changing parking
time limits on "c" Street between First & Second Streets and Laws
moved :io ~dopt; Smith seconded and the motion passed tlnanimously on
roll cail vote.',. " ,
MOBILE HOME OCCUP. Second reading by: title only was given an ordinance relative to temporary
occupancy of a mobile home and Smith moved to adopt; Bennett' seconded
the motion which passed unanimously on roll call vote. "
12/3/85 P. 4
Regular Meeting
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VEHICLE CODE
CHAPTERS
PP&L ACQUISIT-
ION CONDEMNATION
PROCEEDINGS ORD
OTHER BUSINESS
ADJOURNMENT
Ashland Clty counCl1
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City Attorney Salter reviewed his memo explaining that the Oregon
Vehicle Code has been rearranged and Chapter numbers changed and
noted that if the Municipal Code is amended accordingly, the City
will be able to enforce the Municipal Code patterned after the Oregon
Vehicle Codeo First reading was given an ordinance amending Section
11.04.010 of the AMC and declaring an emergency. Laws moved 'to second
reading; Bennett seconded the motion which passed unanimously on roll
call voteo
The City Administrator reviewed the proposal to acquire certain PP&L
customers within the City limits and noted that attempted negotiations
had been futile so the condemnation proceedings will be started should
Council so act. First reading was given an'ordinance authorizing the
commencement of condemnation proceedings and Smith moved to second
reading; Laws secondedo Reid expressed concern that PP&L may not have
had the opportunity to respond and Almquist noted that they had been
given lots of time and had recently promised communication by December 1.
Bennett said she would like to see Ashland get the customers but is
concerned about legal'-fees. The City Attorney said he has met with
an attorney and were advised to condemn and" that the attorney is a
specialist in this type of law. Laws said Council needs to realize
that legal proceedings are expensive but in the long run the money
will be coming in once the initial legal costs have been paido On
roll call vote the motion passed without opposition.
Reid thanked Bennett for Bikeway Committee minutes. Mayor Medaris said
that the Bikeway Committee appointments had been left out of the News-
letter advertising term endings and vacancies and said he would welcome
any suggestions of persons to' serve. The Tidings was asked to give
some publicity to the issue.
A letter from Judge Drescher was read concerning people who fail to
park within the lines ,in parking lots and asked that an ordinance be
written"for enforcement purposes. Matter, will be placed on December 17
agenda:for consideration.
A iett~r from Windmill Inn (recently purchased from Ashland Hills)
was read requesting a waiver of utility deposit and L~ws moved to place
on the agenda; Reid seconded the motion which passed unanimously on
voice 'vote. The City Administrator asked to haye the matter held over
until the next meeting.
The meeting adjourned at 10:25 P.M.
Nan E. Franklin
Ci ty Recorder
L. Gordon Medaris
Mayor ,',,'
12/3/85 Po 5
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Jtf rom:
~ubjed:
~emorandum
November 18, 1985
Mayor & Common Council
Planning Staff
Proposed Revisions to the Transportation Plan
In light of the recent annexation in the Fordyce Street
area, Staff is proposing to amend the Transportation Plan
for that area. These revisions are being made in antici-
pation of future development in the area.
On Tuesday, November 12, 1985, the Citizen's Planning Advisory
Committee held a Public Hearing on these proposed revisions and
voted unanimously to recommend approval. The Planning Commis-
sion held acPublic hearing on Wednesday, November 13, 1985 and
also voted unanimously to recommend approval.
Please set:a Public Hearing on this proposal at your earliest
convenience and inform us of that date so we may proceed with
the noticing procedure. '
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FORDYCE AREA TRANSPORTATION PLAN AMENDMENT
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ORDINANCE NO.
AN ORDINANCE AMENDING THE TRANSPORTATION PLAN
MAP AS PROVIDED IN CHAPTER 18.82
OF THE ASHLAND MUNICIPAL CODE.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The Transportation Plan Map is hereby amended to
include the vicinity of Fordyce Street as shown on Exhibits
1 and 2 attached hereto:
The foregoing ordinance was first read on the
day of
. 1985, and duly PASSED and ADOPTED this
day of
, 1985.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of
. 1985.
L. Gordon Medaris
Mayor
EXIBIT 1
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FORDYCE AREA TRANSPORTATION PLAN AMENDMENT
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c#lemnrandum
November 14, 1985
Mayor & Common Council
/1\
Planni'ng Staff&ji ,,'
Revisions to' 18.08.750., Definition of a Structure or Building
Staff is proposing to amend the definition of a building or
structure in the Land Use Ordinance. The Ordinance presently
reads:
18.08.750 Structure or building. That which is built or constructed;
an edifice or building of any kind or any piece or work ~rtificially
built up or composed of parts joined together in some definit~ manner
and which requires location on, in, or above the ground or which is
attached to something having a location on, in or above the ground.
Staff's proposed amendment is the addition of the sentence:
Structures 18 inches in height or less are exempt'from the side and
rear yard requirements and from half 0) the yard requirements for
the front yard or sideyard abutting a public street.
On Tuesday, November 12, 1985, the Citizen's Planning Advisory
Committee held a Public Hearing on this proposed revision. They
voted unanimously to recommend approval. On Wednesday, November
13, 1985, the Planning Commission also held a Public Hearing on
this matter. They tod voted unanimously to recommend approval.
Please schedule a Public Hearing on this matter'at your earliest
convenience.
.
~
,
.
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 18.08 OF THE ASHLAND
MUNICIPAL CODE, DEFINITIONS, RELATIVE TO THE
DEFINITION OF A STRUCTURE OR BUILDING.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The definition of structure or building shall be
amended to the Ashland Municipal Code to read as follows:
18.08.750 Structure of building. That which is built
or constructed; an edifice or building of any kind or
any kind of piece or work artificially built up or com-
posed of parts joined together in some definite manner
and which requires location on, in, or above the ground
or which is 'attached to something having a location on,
in or above the ground. Structures 18 inches in height
or less are exempt from the side and rear yard require-
ments for the front yard or sideyard abutting a public
street.
ordinance was first read on the
day of
, 1985, and duly PASSED and ADOPTED this
day of
, 1985.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of
, 1985.
L. Gordon Medaris
Mayor
.
~emnrandum
November 22, 1985
~o:
Brian L. Almquist, City Administrator
,
~ro~:~ Allen A. Alsing, Director of Public Works
~~
Hersey St. Paving/FAUS Project
We now have petitions for curb, gutter and paving representing
50.69% (54.02% if City property is included) of the front footage
of Hersey Street between North Main and Water Street.
The signatures were obtained on the premise that the project would
be done under the FAUSprogram with the property owners paying a
maximum of $25.00 per front foot, which would be used as the City's
match for the FAUS funds.
I would like to propose that this petition be discussed with the
Council and if the project is approved in concept, that we proceed
with the design.
Subsequent to design we will have cost estimates, and at that
time the Council can decide whether to call a public hearing for
the assessment district, and whether to enter into an agreement
with the State Highway Division for a FAUS project.
~emorandum
November 14, 1985
~o: A1 A1sing, Director of Public Works
~rnrn: Jim 01,on, A"~'. Cl'~ Engin"~~
~ubjed: Hersey Street Petition
We have now received petitions from all but eight of the 31 lots (Creek
view Terrace Condominiums counted as one lot) abutting Hersey Street
between North Main Street qnd Ashland Creek. Two of those lots are
owned by the City of Ashland, and two are covered by prepaving agree-
ments leaving only four property owners which have not responded one
way or the other.
Following is a summary of the petition results:
THOSE IN FAVOR OF IMPROVEMENTS
MAP NO. TAX LOT NO. FRONTAGE
4CB 2301** 70.01 ft.
" 2302** 88.16 "
" 2303** 56.82 "
" 2304** 20.00 "
" 3600 50.00 "
4CB 3700 72.50 "
5DA 301, 19.88 "
" 400 56.24
" 501 129.46
" 502 106.20
" 600 124.00
" 700 75.00
5DA 2400 200.00
5DAD 100.00 **
4CDB 228.93 ft.
SUBTOTAL 1,397.20 ft. = 38.75% of total
**Lots also covered under prepaving agreement nos. 73-18309 and
81-01016
PAVING AGREEMENTS
MAP NO. TAX LOT NO. FRONTAGE INSTRUMENT NO.
4CB 2300 66.70 ft. 73-18309
4CD 1100 118.22 " 85-04897
5DA 901 145.79 " 80-22592
5DA 2500 100.00 ft. 75-17439
SUBTOTAL 430.71 ft. = 11.94% of total
HERSEY STREET PETITION
NQvember 14, 1985
Page Two
CITY OWNED LOTS
MAP NO. TAX LOT NO. FRONTAGE
4CD 806 65.00 ft.
4CD 1202 55.00 "
SUBTOTAL 120.00 ft. = 3.33% of total
TOTAL "IN FAVOR" 1,947.91 FT. = 54.02% OF TOTAL
THOSE NOT IN FAVOR
MAP NO. TAX LOT NO. FRONTAGE
4CB 3301 62.50 ft.
" 3500 50.00 l'
4CB 3800 77 ,50 "
4CC 100 335.00 "
4CC 200 475.00 "
5DA 300 25.92 ft.
TOTAL 1,025.92 FT. * = 28.45% of total
*Lots 4DC 1100 and 5DA 901 signed petitions opposing the improve-
ments, however both lots were previously represented by prepaving
agreements and the negative petitions were disregarded.
THOSE NOT RESPONDING
MAP NO. TAX LOT NO.
4CB 2400
" 2700
" 3300
5DA 800
TOTAL
FRONTAGE
337.00
137.65
87.50
75.00
632.15
ft.
"
"
ft.
ft.
=
17.53% of total
TOTAL FRONT FOOTAGE
3,605.98 FT.
PERCENTAGE "IN FAVOR" INCL. CITY PARCELS = 54.02%
PERCENTAGE "IN FAVOR" EXCL. CITY PARCELS = 50.69%
HERSEY STREET PETITION
November 14, 1985
Page Three
..
The attached sheet entitled "ESTIMATED COST PER LOT" shows the antici-
pated cost for each lot based upon a $25.00 per foot unit price. The
amount generated ($90,149.50) through the proposed assessment district
would represent the City's matching funds under the FAUS program.
The petition amount would not allow for construction under a standard
L.I.D. (without Federal funds).
No street design nor estimated total project cost has been prepared
since design considerations would normally lie with the State under
FAUS programs.
Attached are copies of the petitions, prepaving agreements, maps and
owners lists.
Attachments/
HERSEY STREET PROPOSED IMPROVEMENT
ESTIMATED COST PER LOT
COST PER PERCENTAGE
MAP NO. TAX LOT NO. FRONTAGE FOOT OF TOTAL AMOUNT
39lE 5DA 300 25.92 ft. $25.00 0.007% $648.00
" " 301 19.88 " " 0.005 497.00
" " 400 56.24 " " 0.016 1,406.00
" " 501 129.46 " " 0.036 3,236.50
" " 502 106.20 " " 0.029 2,655.00
" " 600 124.00 " " 0.034 3,100.00
" " 700 75.00 " " 0.021 1,875.00
" " 800 75.00 " " 0.021 1,875.00
" " 901 145.79 " " 0.040 3,644.75
" " 2400 200.00 " " 0.055 5,000.00
391E 5DA 2500 100.00 " " 0.028 2,500.00
391E 5DAD 100.00 " " 0.028 2,500.00
39lE 4CB 2300 66.70 " " 0.018 1,667.50,
" 2301 70.01 " " 0.019 1,750.25
" 2302 88.16 " " 0.024 ~,204.00
2303 56.82 " " 0.016 1,420.50
2304 20.00 " " 0.006 500.00
2400 337.00 " " 0.093 8,425.00
2700 132.65 " " 0.037 3,316.25
3300 87.50 " " 0.024 2,187.50
,
" 3301 62.50 " " 0.017 1,562.50
" 3500 50.0.0 " " 0.014 :).,250.00
" " 3600 50.00 " " 0.014 1,250.00
" " 3700 72.50 " " 0.020 1,812.50
39lE 4CB 3800 77 .50 " " 0.021 1,937.50
38lE 4CC 100 335.00 " " 0.093 8,375.00
" " ,200 475.00 " " 0.132 11,875.00
39lE 4CD 806 65.00 " " 0.018 1,625.00
" ' " 1100 118,.22 " " 0.033 2,955.50
" " 1202 55.00 " " 0.015 1,375.00
39lE 4CDB 228.93 ft. $25.00 0.064 5,723.25
TOTAL 3605.98 ft. 100.000% $90,149.50
PSTITION
Date: 5-16-85
TO THE MAYOR AND COM!-lON COUNCIL OF THE CITY OF ASHUND, OREGON:
'wc,TrlE UNDERSIGNED owuers, of property in the City of Ashland, Jackson
County, Oregon, do hereby petition your body to cause Hersey Street from
North Main Street to Water Street,
to be improved with curb, gutter and paving
the cost thereof to be assessed against the abutting property in proportion
try the respective benefits thereto. We request that said construction
work be done by contract or by force account ,at an estimated cost of
$25.00 per front foot,> This estimate is valid for a peJ;'iod not to exceed
12
months from the above date~'
NOTE:
It is the intent of this petition to gauge ,the' amount of. support
the above-mentioned, project might rece~ve fr~m the abutt~ng
property owners. Final approval of thlS proJect rests wlth the
City Council.
NP",,"!E
S~D\.-t~S
I STRET NO.
I ~lo<;? \-\El"S.~,'
s;t-,
, MAP NO. / TAX LOT I IN FAVOR AGAINS T
4<;8 2.301 "~
"
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(~. ,~;~~~985 ~l
\~ ;;:<l4JVl:J) ~l
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70. 0 I ,c::,"1 ,
0/50' LOUt"'/C'C/ Urlc/"-r prr PO(.)>"VJcc.
, '--'
;
O..:} r C-~ /?;'r"'J 7
170, '73 -/8303
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,39. IE 4CA .
HERSEY STREET_"
.........-.....................-.-.-..
...................
...................
...................
...................
..................
LIMIT
OF
PROJECT
OPPOSED
TO
IMpROVEMENT
!&r,;:~!~!~iM1!~~" I N FA V 0 R"
rl1l."........!.......yJ'NX.~9
BY
PETITION OR AGREEMENT
_0.___,'
.
Wo:
Jff rom:
~uhjed;
~emnrandum
December 11,1985
Mayor and City Council
"
John Fregonese & Serena St. Clair;;;:,1/) )
/' /};;-
\i/
ACCEPTANCE OF OREGON ARTS COMMISSION GRANT-COMMUNITY CENTER
We have been awarded a $1500.00 facilities grant from
the Oregon Arts Commission to apply towards improving
the performance situation in the Community Center.
We will begin fundraising the halance of the money
needed to complete this project in the begining of
the year.
We request that the Council authorize the Mayor and
City Recorder to sign both Grant Award notices to
acknowledge our acceptance of the grant.
Thank you for your support. We will keep you posted
on our fundraising activities. This project is
sponsored in part by the Oregon Arts Commission and
the National Endowment for the Arts.
- .
'~if'
,~i:' ~ "~.~ 'f~~i
.l/l!~'.' :;z
. ....,- 'e'....
:.~:
CRANT NOTICE
.
Oregon Arts Commission
VICTOR ATIYEH
~
835 SUMMER STREET, N,E" SALEM, OREGON 97301 PHONE (503) 378-3625
Deceiltler 9, 1985
Mr. John Fregonese
Director of comnunity Deve10prent
City of Ashland
Ashland Camumi ty Center
59 Winburn Way
Ashland, OR 97520
Dear Mr. Fregonese:
Re: Grant #MD86-370, Ccmnunity CtrjPerfonning Arts InpJ:oveITents
We are happy to advise yOu that your project application has been approved by
the Oregon Arts Camlission. In order for grant funds to be released, we need
to have the two enclosed copies of this Agreerrent signed by the authorized
officials and returned to this office. A fully executed copy will be returned
to you.
AGREEMENT
Execution of this document by authorized officers constituteS a mutual Agree-
rrent between the Oregon Arts Carmission, hereinafter referred to as "<:::cMMISSION",
and City of Ashlan~Ashland Carmunitx CtJ:;. hereinafter referred to as "APPLICANT".
'!his Agreerrent is ed upon application number MD86-370 , which is by
reference adopted herein. '
Upon receipt of this decurrent, the Conmission agrees to release all, or a
portion, of $ 1.500.00 in awroved project funds to the APPLICANT follow-
ing the start of the project. Funds are to be disbursed according to the pay-
rrent schedule indicated below by the APPLICANT.
'!he APPLICANT'S assurances are a part of the consideration for and are relied
upon in connection with all financial assistance given by the National Endowrrent
for the Arts and the Oregon Arts Camlission. '!he State of Oregon and the United
States shall have the right to seek judicial enforcerrent of these assurances,
which are binding on the APPLICANT, its successors, transferees, and assignees,
and on the authorized official, whose signature appears below.
'!he APPLICANT warrants and assures that:
1. It possesses legal authority to accept the grant. A resolution, IlDtion,
or similar action ,has been duly adopted by the APPLICANT'S governing lxrly,
authorizing the :application and identifying an official authorized to act
in connection with the awlication.
,
- 2 -
~
.
2. Funds paid by the cc:M1ISSION shall be expended a=rding to authorized
purposes, wage levels, audit requirerrents, and lirni tations, on the
matching basis as provided in the approved budget sumnary. AIrended
budgets shall require the approval of the cc:M1ISSICN.
3. No person shall, on the basis of race, color, creed, religion, national
origin, sex, or handicap be denied the benefits of, or otheoose be sub-
jected to discrimination under any program or activity receiving Federal
or State financial assistance. The APPLICANT will therefore, cx:JIply
with:
- Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d
et. seq.).
- Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794)
as arrended.
- Title IX of the Education Arrendrrents of 1972 (20 U.S.C. 1681
etc. seq.), where applicable.
- All regulations of the National EndOWll'eIlt for the Arts and the
Oregon Arts Conmission issued pursuant to these statutes.
4. ' All regulations and guidelines applicable to acceptance and use of Federal
or State funds for the approved project will be obeyed.
5. All records required by the audit guidelines shall be kept and retained
for three years, Such records shall be available to the CXMUSSION, its
authorized agents, 'or auditors upon request.
6. All publicity, visual or oral, for this project shall be accanpanied by:
"This project is made possible by a grant from the Oregon Arts Conrnission
and by the National Endowirent for the Arts".
7 . The APPLICANT will be obligated by these assurances for the period during
which Federal or State financial assistance is extended, with bolo
exceptions :
a. If any personal property is a<X{Uired with National Endowirent for
the Arts/Oregon Arts Comnission assistance, the APPLICANT will be
- 3 -
.
~ .
8. payrrent Schedule: The APPLICANT requests that funds be disbursed, all or
in part, on the follOW'ing basis:
JULY JANUARY
AUGUST FEBRUARY
SEPTEMBER MARCH
CCTOBER APRIL
NOVEMBER MAY
DECEMBER JUNE
OREGCN ARl'S Ca.lMISSICN
By
Leslie Alexander
Assistant Director
Date
AcknOW'ledge and agree to this date:
By
By
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
This grant is rrade possible by funds appropriated to the Oregon Arts Canmission
by the Oregon State legislature. Attached is a listing of the 1985 legislative
Assenbly, including addresses and telephone mnnben;. We encourage you to notify
your legislators as to the arts projects these funds support, and to invite
these SaIlE legislators to attend.
We are pleased that your organization has received this grant, and look fOIWard
to the success of the project. Should you require assistance or advice con-
cerning the conditions of this award, please contact the Ccmni.ssion office.
.
'..
.r.,.
Soda Mountain
Wilderness Council
PH Box 512. Ashland, Oregon 97520. 15031488-2100
.
:~~~
It"l~
December 12, 1985
Mayor Madaris
City Hall
Ashland OR 97520
Dear Mayor Madaris:
Attached is a letter concerning an issue which we would like you
and the Council to consider at its upcoming meeting. If possible, I
would appreciate the opportunity to speak briefly (5-10 minutes)
before the Council next Tuesday to summarize the issue, show the
,Council maps of the area, and answer questions.
Please let me know if this would be acceptable, or if you need
any further information.
Sincerel y ,
I) ,... u It. 13. ",..J
Bruce R. Boccard
Chairman
~ .
, ::'~~~
, " r .'lj!1ftl'l' .
Soda Mountain
, Wilderness Council
PH Box 512 0 Ashland, Oregon 97520 . 15031488-2100
.
December 12, 1985
Mayor Madaris and Members of the Ashland City Council
City Hall
Ashland OR 97520
Dear Mayor Madaris and Ashland City Council Members:
The Soda Mountain Wilderness Council would like to extend its
heartfelt appreciation to the Ashland City Council for its June' 11,
1985 endorsement of the proposed 32,000 acre Soda Mountain-Pilot Rock
Wilderness. Soda Mountain received the most public comment, and the
most pro-wilderness support, of all the 77 BLM Wilderness, Study Areas
in Oregon. 'The letter from the Ashland City Council was, we believe,
one of the most important BLM received, and we would like to express
our sincere thanks for your support.
In the last several weeks, a new threat to the proposed Soda
Mountain Wilderness has reared its 'head. On November 22, an adver-
tisement appeared in the Ashland Daily Tidings announcing a public
meeting in Macdoel, California to discuss powerline routes proposed by
the California-Oregon Transmission 'Project. This project, sponsored
by a consortium of Southern California utility companies, proposes to
build a 500 kw powerline from Oregon through California to provide
power generated in the Pacific Northwest to California markets. The
ad identified several proposed routes, including one from Pinehurst
south through Agate Plat and into the Shasta River Valley.
On checking the'Pinehurst route further, we discovered that the
corridor covers the eastern half of the proposed 7,100 acre George
Wright Wilderness, one of two units in the 32,000 acre wilderness
proposal endorsed by the City Council last June. One of the proposed
powerline routes crosses ,through the southeast portion of the proposed
wilderness, along Jenny Creek.
The construction of a powerline within,this area would have severe
impacts on the Soda Mountain-Pilot Rock Wilderness proposal. If the
powerline were constructed anywhere near the western edge of the proposed
corridor, it would effectively break the George Wright.. Wilderness into
two areas of less than 5,000, acres in size, permanently:eliminating
the area from wilderness' conservation. Even construction of the
: '
.
~ .
Letter to Mayor Madaris and Ashland City Council Members
December 12, 1985
Page 2
powerline along the eastern edge of the George Wright Wilderness could
have serious impacts on visual quality, critical deer winter range,
and other important resources.
We would like to ask the Ashland City Council to consider writing
the California-Oregon Transmission Project, reiterating your support
for the 32,000 acre proposed Soda Mountain-Pilot Rock Wilderness, and
requesting that no powerline corridor be considered which would cross
the proposed George Wright Wilderness. We would also like to ask the
Council to consider writing the BLM, and request that a 6,100 acre
George Wright Wilderness Study Area be established and reviewed in
the upcoming Oregon Supplemental BLM Wilderness Environmental Impact
Statement. (As the result of a recent court decision, the Oregon BLM
will be releasing a second Wilderness EIS this spring which will cover
some 250,000 acres not studied last summer. After reviewing the timber
production maps for the George Wright area, we believe'that BLM over-
looked 6,100 acres: of roadless land which meets the agency criteria
for wilderness review. Designation of this area as a Wilderness Study
Area would block consideration of a powerline, or any other development,
until Congress has an opportunity to consider the wilderness suitability
of the area.)
Thank you for your consideration, and for your past support. If
you have any questions or need further information, please contact me
at 488-2100.
Sincerel y ,
L1",,,, 1'1., J)"cu.~J
Bruce R. Boccard
Chairman
.._.... ............Y.. I- ...... 'c;,'" -- 1-- I. .......1' ..~"..,,-I-. ,...". __, .............
.....i>........
-------
'". .
CAUFOtt\'l4 ~ OREGON
TRA.NSllflIROJECT
PUBLIC WORKSHOPS SCHEDULED
New Transmission Line proposed between Central California
and the
California-Oregon border area. '
_. 1 .'
, ~reliminary routes in the ASHLAND area have been identified for further study.
~ ... . '. .. .
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~,
l'tcr.r.
,
- - -------j-
o
,
: .W,ld
! (.~'...
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]
------~--'";"
y
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u
miles
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PRELIMINARY ALTERNATIVE ROUTES
~
~
~
ALTERNATIVE SITES FOR POTENTIAL
SUBSTATIONS UE WITHIN THIS AREA
POTENTIAL CROSSING OF EXISTING INTERTIE
REQUIRES FURTHER STUDY IN THIS AREA
Public review, and, comments are invited, A
workshop is scheduled in your area:
, . '1Uesday, Nov., 26
7:30 p.m.
Macdoel Elementary
School '
Macdoel, CA '
Detailed Maps
Available for,Review at
County Planning
Departments
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FOR INFOFlMATION: LAURA EDLIN 916-924-3,995 ...,'
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~emnrandum
December 12, 1985
m~
Honorable Mayor & City Council
Brian L. Almquist, City Administra~
JIf~
~~~
Utility Deposit for Windmill Inns
After reflecting on the request by Windmill Inns for a waiver
of their utility deposit, I believe I have arrived at a satisfactory
solution.
It is proposed that the Council adopt a policy ,permitting one
of the following in lieu of a cash deposit for any required deposit
in excess of $IO,OOO:
a) An irrevocable letter of credit payable to the City in
the event the application of the deposit is necessary due
to default; or
b) Market Interest Account or Savings Passbook Account which
may be accessed unilaterally by the City, but jointly only
by both parties. '
c) A surety bond executed by a surety company authorized to
transact business in this State.
'. .
WINDMILL INNS
OF AMERICA
December 3, 1985
Mayor
City Manager
City Council
Ashland, Oregon 97520
RE: Utility deposit for Windmill Inns of America, Inc. purchase trans-
action of Ashland Hills Inn.
Dear Mayor, City Manager and members of the City Council:
Please consider this letter our formal request for your consideration of
waiving the requirement of one and one-half month's utility charges as a
deposit. It is my understanding that the intent of the ordinance authorizing
collection of the deposit is to underwrite the creditworthiness of the utility
service user. We request your consideration of the following facts:
1. Windmill Inns of America, Inc. has a credit history of paying
its utility charges on or before the due date and without
default. We currently pay P~cific Power and Light for the
electricity at our Medford property, and the city of Medford
for water and'sewer. We would be more than happy'to furnish
you with our credit history on these accounts.
Our Roseburg property is furnished electric power by Pacific
Power and Light, and the City of Roseburg our water and sewer.
Again, we would be more than: happy to provide you with our
credit history.
2. Windmill Inns is locally owned and operated. We are proud of
the fact that our owners are, all Oregonians and reside in the
locations of our motel properties. Our President of the cor-
poration will be personally ~anaging the Ashland Hills Inn,
and we plan to be very supportive of the community. We are
definitely here ~o stay.
3. The deposit with which we are faced is the approximate sum of
$17,000.00. :'This is a very large sum of money for The Ashland
Hills Inn which has been losing money since it began opera-
tions. In truth, a tremendous amount of cash flow is neces-
sary to put ihis property back on its feet and keep many
residents of' Ashland employed.
4. We unders tand, a fter talking to legal counsel, t ha t ut ili ty
compa'1ies are not allowed to demand large depos; ts and hold
them ~ithout accrlling 'f6r the benefit of the o~ner of the
monies. \ie b,'?lieve the:s?.me ruling lA,lclUld apply ,in the case
of a mu~lcir~l utility company.
(Conti;1ued)
k>O:;t:!Ul?G, OIi'E-GDN Q:/.i70
',,'.~'.=- ~ \N ~~U:~i;:),.,::; ,)-:. "'.,.:-.~'1 e:iJ.OQ8:
lOLL fiilH (:N Ol(~(;-"()l",~~
MfC.FORO, OiHGON 97504
1,':': .:' BI.'J~j:,? 1(,):::;;': . (SO]) P';'-OO50
1-f!O:::"..~~;:.~')lb
WINDMILL INNS
OF AMERICA
December 3, 1985
Page 2
Please give this matter your most thoughtful consideration. We certainly
want to get off on the right foot with the City and the community. However, a
deposit of this size is extreme when considering the credit history of Windmill
Inns and the facts as related above.
I hope that this letter reaches you in time for your consideration at the
December 3rd City Council meeting. We felt it necessary to wait until after
closing to make the request.
Thank you in advance for your consideration.
Very tru
/
Cauvin
Inc.
.:,v
\
",
'.
~OSE!Hjfrl'G. C~fGON 97470 MWFORD. OPfGON 97504
\.:50 N v.... :'~'JihO:i::;l\1 Df. . (.:,':"::~,'<>73--0901 )y~0 ~'jdi6 Road ~ (503) m-coso
TOlt FW'H (IN OfJEGC'N.'; ].'3I.).:..J:;,2.tlCI6
.. .GERALD W. BURNS
'CERTlFIED PUBLIC ACCOUNTANT
1744,B E. McANDREWS RD. ' MEDFORD, OR 97504
503,773,2011
December 6, 1985
The Honorable L. Gordon Medaris
and Members of the Council
City of Ash 1 and
20 E. Main Street
Ashland, OR 97520
Mayor Medaris and Council Members:
You have received 30 copies of the City of Ashland Financial
Report for the year ended June 30, 1985, along with my opinion on the
financial statements included therein. Please provide copies as
required to the Secretary of State and other concerned agencies.
You will be billed the filing fee by the Secretary of State
following their receipt of the report. I have enclosed a copy of ORS
Section 297.485 stating the filing fees for various classifications.
,
Also enclosed is Appendix 3, Summary of Revenues and Expenditures,
a copy of which I have'mailed to the Secretary of State, Division of
Audits, as required.
I am available to answer any questions you may have concerning the
report, my opinion, or,:my audit.
Burns, CPA
GWB: ij
Enclosures
FILING FEES FOR AUDIT REPORT
. .
=-----==-- -=--===--=-=--=
,297.485 Filing fees. (1) At the time an
nudit report, prepared by an accountant, is
filed with the Secretmy of State, as required
by ORS 297.465, the muncipal corporation
shall pay ta the Secretary of State a filing fee,
The filing fee shall be~etermined by the total
expenditures made by the municipal corpora.
tion for any nnd all purposes during the
calendar or fiscal year audited, except that
expenditures for prinCipal of bonded debt,
principal of short. term loans, principal of
, warrants redeemed which were issued during
prior audit periods, transfers or loans between
funds arid turnovers of taxes or other trust
moneys to other municipal corporations shall
not be included in the total expenditures upon
which th~ amount of th~ fee is based.
'(~b The filing fee to be paid shall be as
indicated for those lj1unicipal corporations
whose total e~pendit\ll"CS fall' within the
claSsifications as follows:
---..----..------.------
Over Not Over Fee
.<
$: 20,000 $10
$ 20,000 50,000 30
50,000 100,000 40
100,000 200,000 50
200,000 350,000 70
: 350,000 500,000 90
, 500,000 LOOO,OOO 120
1,000,000 5,000,000 160
" 5,000,000 200
.. ,
(~i Audit rePorts fijed by the administra-
tive: office of the county, under sub&.'Ction (2)
of ORS 328.465;, for school districts with less
than 1,000 children according to the latest
school census in the county. shall be consid.
ered one report for purposes of the filing fee
required by this section. The filing fee shall be
paid by the county administrative office and
deducted pro rata from moneys due to the
several school districts.
11977 <,774110)
______gQR~TARyOF STATE
SUMMARY OF REVENUES AND EXPEND~TURES
Name of Municipal Corporation
C!TY OF ASHLAND
Address
20 East Main St.
Ashl?nd, OR 97520
July 1, 1984
to
,June 30, 1985
Period Covered by Audit Report: From
'C'
Total Revenues and/or Receip~s - All Funds $ 21,221,940
Less: lnterfund loans and transfers $ 827.420
Receipts from short-term loans
Taxes, assessments,and other collections to
be distributed to other governmental units . 827,420
,
Net Revenues and lor Receipts $ 20,394,520
, ,
Total Expenditures and lor Disbursements - All Funda ~ 21,976,660
Less: lnterfunu loans and transfers $ 827,420
Principal Payment s - ';;hort-term +oans
..
Principal Payments '- bonded or other
long-term debt:: ,. , 264,477
Principal Payments - !o'Iarrants issued \
during prior years 323;500
Turnovers to other municipal corpora t ions: .
Taxes and Assessments
Other Distributions
: Other Trust Moneys 1,415,397
Net Expenditures: and/or 'Disbursements $ 20,561,263
· These items are normally found ~nly ip counties or Intermediate Education Districts.
The above information is based upon the audite ~s of the
named municipal corporation for the' per~od indica
Signed
Au itor)
llithin 30 days after submitting the audit report to the municipal corporation, one
copy of this summary must be filed with, the Secretary of State, Division of Audits,
Salem, Oregon 97310, and one copy ,must be delivered to 'the ~uriicipa1 corporation.
For Use by Division of Audits
M.C. Code No.
Accountant Code No.
FiUn!: Fee $
#. _.... ,1
AUDIT COMMITTEE
Minutes
December 9, 1985
The Audit Committee met on the above date at 12:00 noon at Bard's
Inn. Present were Chairman Isaacs, Mayor Medaris, Councillor Smith,
Hospital Representatives Mack, McGraw and Naumes, Park Representa-
tives Nelson and Mickelsen, City Representatives Almquist, Franklin,
Nelson and Huckins, and Auditor Burns.
Chairman Isaacs called the meeting to order at 12:15 p.m. Motion
was made by Medaris and seconded by Smith to postpone approval of
the January 11, 1985 minutes until the next meeting. AYES - all.
Burns noted that the Hospital was subject to the same qualification
this year as in past years regarding the final determination of Medi-
care and Medicaid reimbursements of 1984-85 claimed costs of outpa-
tient services.
Burnes stated that there were some changes in accounting in the audit
report. The Bancroft Bond Fund was reported on a modified accrual
basis. The audit shows a large deficit balance in this fund due to
the application of generally accepted accounting principals to the
financial reporting for special assessment funds. Burns noted that
the Central Services Fund audit was made on a proprietary basis.
He stated there were no over-expenditures of budgetary requirements.
Burns reviewed recommendations discussed in the Management Recommen-
dation Letter.
Ashland Community Hospital
1. Change in inventory procedures. Burns suggested tagging inven-
tory as it is counted.
2. Improve billing procedures on medical services to insure that
all services rendered and documented in medical records are
billed. Burns noted that he had discussed recommendation in
detail with the Hospital staff.
Parks & Recreation
1. Suggested purchasing a computer now that AP&RC has several funds.
2. Suggested obtaining a photocopier to increase office efficiency
and productivity.
3. Reclassify the secretary to an accounting position.
4. Recommended 1099 forms be sent to referees receiving $600.00
or more per year.
,
. ,
Audit Committee Minutes
~ December 9, 1985
Page 2
City - Other
1. Burns recommended that the City, as lead agency for 911 telephone
tax monies, establish formal accounting records separate from the
City's. He recommended minutes be kept on all meetings and
actions taken. Burns noted the procedures followed by the City
at present are acceptable within the statutes.
Finance Director Nelson asked for clarification on Burns' recom-
mendation. Nelson asked if it would be set up as another muni-
cipal corporation.
Burns noted that his recommendation is more in line with a part-
nership. It would not be subject to budget law and would not be
included in the City's budget. Burns noted that if a change in
the designated lead agency occurred, equipment, records, etc.
could be transferred easily.
Almquist stated that he cannot see the City giving up being the
lead agency. He noted that he favored setting up a separate fund,
instead of a separate agency.
2. Burns recommended the City consider working toward a Certificate
of Conformance from GFOA.
Almquist asked why the auditors had reversed certain accrued revenues.
Burns stated revenues need to meet certain criteria - (a) is it
measurable on June 30? and (b) is it received within a 30-60 day
period after June 30? Burns noted that the cigarette tax, liquor
tax and gas tax do not meet the first criteria since this informa-
tion is not available from the state until after June 30.
Jack Nicholson, audience member, stated that all funds, rather than
just the General Fund, should be looked at to see what is available.
Nelson stated that the major change was to separate the Street Depart-
ment from the General Fund into a separate Street Fund.
Motion was made by Medaris and seconded by Smith to accept the audit
report as presented. AYES - all.
Almquist stated that Finance Director Nelson had been appointed to
the Small Government Task Force of the NCGA. Nelson noted that the
committee is looking at being more liberal in the recognition of
revenues, emulating the private sector. Nelson also noted there was
a possibility that there would be two sets of standards, one for the
smaller cities and one for larger cities. Nicholson asked if a copy
of these studies would be available to the public. Nelson stated
the public could look at the report if interested.
,
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Audit Committee Minutes
December 9, 1985
Page 3
.
Doris McCabe, League of Women Voters, stated that she would like to
see the audit report in a more understandable format.
Burns stated the trend is heading toward anticipating the needs of
users the City of Ashland does not have. The needs of people buying
shares of a private corporation are different than the needs of the
Budget Committee and Councillors.
Nicholson stated that the City's financial statements were bastardized
to provide the liftable portion of the report under GAAFR. Nicholson
stated that at the last Audit Committee meeting, he had suggested
the Committee consider the 1984 Resolution of Objectives and Respon-
sibilities and meet more often. He stated he felt the Audit Commit-
tee was falling short of its goals and should be working toward
improving the performance of the independent auditor. Nicholson
stated that the management of any entity does not like a strong
audit committee.
Medaris stated he took exception to Nicholson saying that the City's
financial statement was bastardized. Medaris felt that the audit
was excellent, and that the Committee did not have a need to meet
more often.
Chairman Isaacs stated that he felt the Committee met when necessary
and did not see the need for additional meetings.
Motion was made by Smith and seconded by Medaris to adjourn the
meeting. AYES - all.
Secretary
KSH/sa
-p
,
RESOLUTION NO. 85-
A RESOLUTION ACCEPTING THE 1984-85
FINANCIAL REPORT (AUDIT REPORT)
WHEREAS, the Ashland City Council has received and reviewed
the audit report for 1984-85, and ascertained that the City's
accounting records are in satisfactory condition and that no sub-
stantial changes in accounting policies or procedures are warranted:
NOW, THEREFORE, BE IT RESOLVED that the 1984- 85 Financial
Report (audit report) is hereby accepted, and
BE IT FURTHER RESOLVED, that efforts to make further improve-
ments shall be continued.
The foregoing
lar meeting of
day of
Resolution was
the Ashland
1985.
READ and DULY ADOPTED at a regu-
City Council on the
Nan E. Franklin
City Recorder
SIGNED and APPROVED the
day of
, 1985.
L. Gordon Medaris
Mayor
~emnrandum
December 4, 1985
'ID'~
Brian L. Almquist, City Administrator
~
Jlfronn: ~Allen A. Alsing, Director of Public Works
~~~
Recommendations from the Traffic Safety Commission
The Traffic Safety Commission at its meeting of November 27, 1985,
unanimously recommended'the following:
1. That West Street between Scenic Drive and Alta Street be
designated one-way in an easterly direction (downhill).
This proposal was recommended by abutting property' owners
subsequent':to a neighborhood meeting. The meeting was called
to explore various ways to stop or retard erosion of this '
unpaved street. It was felt that vehicles trying to go up
the street tended to spin their wheels and thus accelerate
the erosion. The one-way designation would be similar to
that in place on Strawberry Lane between Granite St. and
Scenic Drive, which was established for the purpose of stop-
pin~ erosion.
2. That Hillcrest Street be designated a stop-street where it
enters Iowa Street. '
Hillcrest Street was repaved last summer and consequently is
now carrying additional vehicular traffic. The residents in
the general area reque~ted that the street be made a stop-
street where it intersects Iowa Street. Iowa Street, for all
practical:'purposes, is 'now a through street since all inter-
sec~ing street~ between Terrace and Siskiyou Boulevard,
except Hillcrest St., are stopped. In the interest of safety
and uniformity, the Commission voted unanimously to recommend
that it be: made a ,stop-street at the Iowa intersection.
,
..'
~emnrattdum
December 13, 1985
'aIo: Honorable Mayor & City Council
Jlfrom: 'dan L. Almqui", CHy Admini""'~
~ubjert: 1986 Electric Rate Forecast
State law (ORS 222,230), requires the administrator of each municipal
utility to annually: (I) make an estimate of operating expenses for
the coming fiscal year; (2) project rates sufficient to meet those
expenses and (3) maintain a reserve fund to meet future system require-
ments, This analysis and report is to be submitted to the City Council
by December 31 of each year, but need not be acted upon until the budget
is presented at a later date,
Therefore in accord with State law, the staff has prepared the attached
estimate of Electric Fund revenues and expenditures for 1986-87, Prelim-
inary indications from BPA are that wholesale rates to Ashland will
remain at their present level through June 30, 1987,
As of December 13, 1985, the City of Ashland's electric rates compare
wi th those of Pacific Powrr & Light Co, as follows:
Customer Class
Residential
Small Commercial
Large Commercial
Security Lighting
City of Ashland*
$46,58/1000 KWH
175,35/3000 KWH
N/A
$11,00 per month
Pacific Power
$52,27
185,17
N/A
10,il per month
% difference
- 12, 2%
5,6%
5,1%
+ 8,1%
(* Includes Utility User Tax)
Also attached is a recent summary of Ashland's position in relation to
the other 50 Oregon cities over 5,000 population, You will note,:that-"when
property taxes and electric service costs are combined, the survey shows
that Ashland ranks 48th in terms of being the least expensive place to
live in the State, '
Based on the fact that':B,P,'A, ,will probably not be raising its rates
during the coming fiscal year; and due to a commitment made by the Staff
during budget deliberations last Spring that the rate increase at that
time would be adequate for two fiscal years, no increase in 'electric rates
is contemplated at this time. Should B,P ,A, 's position change regarding a
wholesale rate increase, we will notify the Council immediately,
.. '
Electric Utility Fund
1986 - 1987
Preliminary Forecast
(In Thousands of Dollars)
Resources
1. Beginning Fund Balance
2. Grants
3. Sales
4. Miscellaneous Revenues
5. Rate Increase Needed to Balance
6. Total Resources
Requirements
7. Personnel Services
8. Purchased Power
9. Materials & Services
lOr Capital Outlay
II. Franchise Tax
12. Conservation Expense
13. Debt Service Expense
14. Interfund Transfers to Capital Impr.
IS. Operating Conting~ncy
16. Unappropriated Ending Balance
17. Total Requirements
* Includes $2,000 fiscal ag~nt expense
Revised 11/18/85
1985-86
Budget
$1,065
525
4,643
281
285
$6,799
$ '690
3,235
776
255
520
440
42'"
25
186
, '630
'$6,799
1986-87
Forecast
$1,1l5
416
5,100
214
$6,845
$ 733
3,225
732
222
532
416
87*
30
198
, '670
.$6,845
..'
,
RANK
1983
POP.
'I'
COMPARISON OF ANNUAL I
ELECTRIC UTILITY COSTS & PROPERTY TAXES :',
AS OF 7-1-85 !
!' .
CITY
UTILITY
ANNUAL ELEC COSTS
Ave Cost
per 1000 per
kwh year
I
CITY LEVIED TAXES
1984-85 '! $75,000
Rate i house
TOTAL
,
Newberg PP&L 52.27 627.24 9.88 i 741. 00 1,368.24 ,>
Salem PGE 48.63 583.56 9.26 i 694,50 1,278,06'"
Cottage Grove PP&L 52.27 627.24 8.52 ,1639.00 1,266,24,
Astoria PP&L 52.27 627.24 8.11 ,i608,25 1,235.49
Lebanon PP&L 52.27 627.24 7.32 ': 549.00 1,176.24
Eugene City 38.94 467.28 9.42 '! 706.50 1,173.78,
Oregon Ci ty PGE 48,63 583.56 7,84 ; I 588.00 1,171. 56 '
Albany PP&L 52.27 627.24 7.10 i 532.:;0 1,159.74,".",.,
Rosebul'g PP&L 52.27 627.24 6.81 ,510,75 1,137.99'
Corvallis PP&L 52.27 627.24 6.57 '1492.75 1,119.99 .."
LaGrande CPN 47:25 567.00 7.12 i 534.00 1,101.00,
Klamath Falls PP&L 52,27 627.24 6.29 ,I 471.75 1,098.99
Portland PP&L/PGE 50,45 605.40 6.43 ! 482.25 1,087.65.'
Hermiston PP&L 52.27 627.24 6.01 :i 450.75 l,077.99'~ "
~~~~o~~y ~~:t ~~: ~~ ~~~:~: ~: ~~ i I ::~: ~g i ;'~;6~ ~~+/;~E
Lincoln City PP&L 52,27 627.24 5,76 ,1,432.00 1,059.24 ,::", ,:
Pendleton PP&L 52,27 627.24 5,44 I 408,00 1,035.24:: '
Woodburn PGE 48.63 583,56 5.81 ,435.75 1,019.31'
Central Point PP&L 52.27 627.24 5.14 'i 385.50 1,012.74'
Silverton PGE 48,63 583.56 5.58 ,418.50 ,1,002.06""
Baker CPN 47.25 567.00 5.79 :! 434.25 1,001.25'
Beaverton PGE 48.63 583,56 5.521414.00 997.56'
The Da11es PP&L 52.27 627: 24 4.86 ! 364.50 991. 74 :
AVERAGE 48~86 586,30 5.32 399.00 985.30
25 7,950 Newport CLPUD 42.90 514.80 6.25 ',Ii, 468.75 983.55:
26 39,900 Medford PP&L 52.27 627.24 4.66 349.50 976.74
27 39,925 Springfield City 38,20 458.40 6,88 :1516.00 974.40
28 8,640 Dallas PP&L 52,27 627.24 4.50 337.50 964.74 "
29 17,840 Bend PP&L 52.27 627.24 4.33 324.75 951,99
30 9,445 Gladstone PGE 48.63 483.56 4.82 361.50 945.06
31 9,200 North Bend PP&L 52.27 627.24 4.16 312.00 939,24
32 17,350 Milwaukie PGE 48.63 583.56 4.69 351.75 935.31
33 34,340 Gresham 'PGE 48.63 583,56 4.48 ,I 336.00 919.56
349,270 Ontario Idaho 38,04 456.48 6.09 '456,75 913.23
35 18,200 Tigard (+TRFPD) PGE 48.63 583.56 4.18 313.50 897,06'
36 5,235 Seaside PP&L 52,27 627,24 3.50 262.50 889.74
37 22,715 Lake Oswego PGE 48.63 583,56 4,021301.50 885.06
38 5,190 Prinevi11e PP&L 52.27 627.24 3.40 i 255.00 882.24
39 '11,360 West Linn PGE 48.63 583.56 3.93 i!,294.75 878.31
40 29,650 Hillsbol'o PGE 48.63 583.56 3.81 :1285.75 869.31
41 9,750 Tualat:in PGE 48.63 583.56 3,51 :1,,263.25 845.81'
42 6,785 Sweet Home PP&L 52.27 627.24 2.91 218.25 845.49'
43 7,600 Canby City 40.40 484.80 4,65 1348,75 833,55
44 5,310 I,lonmouth City 35.10 421.20 5.17 :' 387.75 808.95
45 6,640 Troutda1e PGE 48.63 583.56 2,,76 '1207.00 790.56
46 7,190 St, Helens PGE 48.63 583,56 2.71 ! 203.25 786,81
47 15,000 Grants Pass PP&L 52,27 627.24 1. 64 '123,00 750.24
1~===1~=~~Q==A~tl~AtlQ=========~!t~=====1~=~~====~~~=~@~===~=QQ===~=l~Q=QQ====ZQ~=~~ '
49 14,640 McMinnvi1le City 23.40 280.80 4.26 319,50 600,30,
50 11,500 Forest Grove, City 24,85 298.20 3,92 294,00 592.20 :
5,1 5,405 Milton-Freewater City 17.00 204.00 1.89 ,141;75 345.75'"
ASHLAND IN RELATION TO AVERAGE: ~4.7% -62.4% -28.0%
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
11,340
90,720
7,090
9,775
,10,380
103,100
14,280
27,500
15,620
41,570
11 , 900
16,850
365,000
9,835
13,620
6,605
5,820
14,270
11,270
6,425
5, ISO
9,380
33,050
11,050
~In~ludes Utility Users Tax
-.('
L_~"".-____, '~
~emnrandum
December 9, 1985
\
"'-
'(fi 0:
Brian L. Almquist, City Administrator
JIf rom:
Robert D. Nelson, Director of Finance
~ubjed;
LONG-RANGE BUDGET
I
Oregon State Law [ORS 221. 780(2)] requires that all cities and
counties must annually file a five-year projection of revenues and !
expendi tures, to be eligible to receive S ta te Revenue Sharing I
funds (which presently come from state liquor revenues). Only the
General Fund is involved, and this projection is not binding upon
the City.
(The December 2 version of this memo was released prematurely, and
had to be adjusted to reflect information which subsequently
became available.)
The attached forecast assumes that Federal Revenue Sharing will
continue to be available to support the Senior Program through
1986-87 only.
It includes provisions for capital outlay, which will be discussed
in Budget Committee and Subcommittee meetings.
The assumption is made that the Public Safety departments will be
structured in the present manner.
Only a very modest level of inflation is anticipated in revenues
and expenditures. Acceleration of inflation to the 1979-80 level
would aggravate the problem, as Ashland's revenues do not respond
well to inflation.
The estimated deficit for 1986-87 is $116,000, or 3.8%.
It is suggested that the Council should approve the forecast by
minute order, so it can be filed with the State.
Respectfully submitted,
~
Robert D. Nelson
Director of Finance
RDN/sa
Attachment
cc: Honorable Mayor and Council
Nan Franklin, City Recorder
"
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--- _.------ ..-
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, t
CITY OF ASHLAND
LONG-RANGE FISCAL PROJECTION
Cities over 10,000 Population
General Fund
Estimated Revenue and Expenditures in compliance with ORS 221.780(2)
(In Thousands of Dollars)
I
L, _,,_
REVt::N~ I'y Bb-BI I'y B/.::ml n BB- I' Y B!i-!iU FY -ga::.!i I
Pro De rty Taxes 300 318 337 357 378
Taxes other than ProDerty 1,655 1,686 1,718 1,751 1,784
Fees, Licenses, Permits 90 92 93 94 95
Utility Revenues -- -- -- -- --
Other Local Resources 525 491 460 431 403
Interaovernmental Revenue
--Federal Revenue Shari no ' 35 -- -- -- --
Other Federal Fundina 10 10 10 10 10
--State Revenue Sharino 100 105 110 115 120
State-Shared Revenue 177 130 132 134 136
Other State Funding 62 65 68 71 75
--Other Intergovernmental
Resources -- -- -- , -- --
TOTAL 2.904 2 897 2 928 2.963 3.001
onURES
PubllC safety IPollce,
Fire, Ambulance,
Buil di no InsDecti on) 2.352 2 432 2 515 2.601 2,689
Transportatlon (Streets,
Transit, Ai rports,
Parking, 8ikeway,
Li ahti no) 5 5 5 5 5
Sewer and Water -- -- -- -- --
Land Use Plannino 11R 347 383 422 465
Parks and Recreation 39 41 43 45 47
Libraries -- -- -- -- --
Soci al Services r;<; 7() 75 81 87
Financial and General
Administration -- -- -- -- --
ueDt payments
PrinciDle and Interest -- -- -- -- --
.
Other ?L.l ? ')? 263 275 287
TOTAL 3,020 3,147 3,284 3,429 3,580
.- ----.----
.
~.... '.
TO: Mayor and Members of
the Common Council
DATE: December 12, 1985
FROM: Ronald L. Salter
City Attorney
SUBJECT: Hargadine Cemetery
Our File A-1
Ladies and Gentlemen:
We have been asked to review and research the question
of ownership and maintenance of the Hargadine Cemetery. There
are about 100 lots there. Sixteen of them have been sold by
the City with perpetual care, and the others were sold by a
now defunct association, and are technically owned by the heirs
of the decedents. Thus, technically, the responsibility for
maintenance is on ,these heirs, but as a practical matter, it
would be much too, ,much work and expense to enforce this duty.
At present, the sixteen lots are being consistently
maintained by the' :ci ty, and a few times a year, the cemetery
crew goes in and"straighte!ns up the rest of the grounds, cuts
the lawns, knocks down the bushes, puts up any cemetery markers
and generally tidies up the balance of the area.
The three alternatives that appear to be present are
as follows:
1. To continue as is.
2. To stop maintaining anything except the sixteen
lots.
3. To': take over the practical duty of maintenance of
the entire area.:" :This would, of course, require further' time
and expense by the cemetery crew. Mike Biondi is in charge of
the cemetery crew, and if you have any questions, he will be
glad to respond, either ih writing or be present at your next
meeting to answer your questions in full.
%:H9~:mi"ed'
~ONALD [, \~
City Attorney
RLS/pc
RONALD L. SALTER
ATTORNEY AT LAW
',' 94 THIRD STREET
ASHLAND, OREGON 97520
~emnrandum
December 12, 1985
'ID' 0:
Honorable Mayor & City Council
Brian L. Almquist, City Administrat~
JIf rom:
~ubjett: Request for release of Revenue Sharing
During deliberations on the supplemental budget for the Revenue
Sharing Fund for 1985-86, the City Council placed the amount requested
for street chip-sealing equipment in the Operating Contingency, pend-
ing a final decision on the adoption of a funding source for the street
preventive maintenance program.
Now that the Transportation Utility ordinance has been approved, it
is requested that the staff be authorized to prepare specifications for
the necessary equipment and call for bids. It is also requested that the
Council authorize the acquisition from the Capital Improvement Fund -
Equipment Depreciation, on an interim basis. Due to the fact that the
$68,834 earmarked for the equipment in Revenue Sharing - Operating
Contingency is in excess of 15% of the operating budget we cannot trans-
fer the funds without another supplemental budget. Therefore, the 1986-
87 Revenue Sharing Budget will reflect an interfund transfer of the
amount necessary to reimburse the- Capital Improvement Fund.
As was mentioned during the supplemental budget hearing, this is
specialized equipment and will take from 5-6 months to secure. In order
to begin the program in the Summer of 1986, it is important that the
equipment be ordered as early as possible.
ORDINANCE NO.
AN ORDINANCE AMENDING THE ASHLAND MUNICIPAL CODE TO CHANGE CERTAIN
VIOLATIONS FROM MISDEMEANORS TO INFRACTIONS.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 4.24.130, which relates to the transient
occupancy tax, is hereby amended to read as follows:
"4.24.130 Violations - Infractions. Any operator
or other person who fails or refuses to register as
,
required herein, or to furnish any return required to
be made, or fa{ls or refuses to furnish a supplemental
return or other data required by the Tax Administrator,
or who renders a false or fraudulent return or claim,
or who fails, refuses or neglects to remit the tax to
the City by the due date, is guilty of an infraction
and shall be punished as set forth in Section 1.08.020."
SECTION 2. Section 4.32.090, which relates to alar~ systems
service fees, is hereby amended to read as follows:
"4.32.090 Enforcement and Penalties. Any person
failing to comply with the provisions of this Chapter,
shall be subject to the penalties provided in Chapter
1.08.020 of this Code."
,
SECTION 3. Section 6.08.090, which relates to dance hall
licenses, is hereby amended to read as follows:
"6.08:090 Penalties. Any person who violates any
of the provisions of, this Chapter shall forfeit any
license theretofore granted him, and upon convictiop,
is punishable as prescribed in Section 1.08.020."
SECTION 4. section 6.16.100, which relates to pawnbrokers
and secondhand,dealer,~' and the like, is hereby amended so th~t subpart
A will read as .follows~
, '
'''6.16:160 Pena1ties--Pledges from minors prohibited.
A. Any person violating any of the provisions of this
Chapter is'punishable as prescribed in Section 1.08~020."
SECTION 5. ,Section 6.20.160, which relates to places of
amusement, is hereby amended 'to read as follows:
"6.20.160 Vio1ation--Penalties.
violates any of the provisions of this
of an infraction, and shall be subject
set forth in Section,l.Q8.020."
Any person who '
Chapter is guilty
to,the penalties
-1- Ordinance NO.
, ..
RONALD L. SALTER
ATTORNEY AT LAW
94 THIRD STREET
ASHLANO;cREGON 97520
SECTION 6. Section 6.24.120, which relates to solicitors
and peddlers, is amended to read as follows:
"6.24.120 Penalty. Any person violating any of
the provisions of this Chapter is guilty of an infrac-
tion and shall be subject to the penalties set forth
in Section 1.08.020."
SECTION 7. Section 10.08.020, which relates to bail jumping,
is amended to read as follows:
"10.08.020 Violation--Penalty. Any person who
violates the provisions of this Chaprter is guilty of
an infraction and shall be subject to the penalties
set forth in: Section 1.08.020."
SECTION 8. Section 10.40.270, which relates to liquor regula-
tions, is hereby amended to read as follows:
"10.40.270 Penalties. Any person who violatep any of
the provisions of this Chaprter is guilty of an infraction
and shall be subject to the penalties set forth in pection
1.08.020." '
SECTION 9. Section 10.60.060, which relates to the injury
to or destruction of property, is hereby amended to read as follows:
"10.60.060 Violation--penalty. Any person violating
any of the:provisions of this Chapter is guilty of an
infraction;'and shall be subject to the penalties set
forth in S~~tion 1.08.020."
SECTION 10. Section 10.68.350, which relates to the parks,
is, hereby amended so that subpart A shall read as follows:
I
, "10.68.350 Violation--Penalty. A. Any person who
violates any of the provisions of this Chapter is guilty
of an infraction and shall be subject to the penalties
set forth in Section 1.08.020."
SECTION 11; Se~tion 10;96.010, which relates to the conceal-
ment or discharge of weapons, is hereby amended to read as fqllows:
"10.96~~10 Penalties. Any person violating this
title is guilty of an infraction and shall be subject
to the pen~ities se~ forth in section 1.08.020."
SECTION 12. Section 11;60.040, which relates to truck routes,
is hereby amended to read as follows:
"11.60.040 Penalties. Any person, firm or corpora-
tion which violatesany'provision of this Chapter is
guilty of an infraction and shall be subject to the
penalties set forth in Section 1.08.020.",
-2- Ordinance NO.
RONALD L. SALTER
ATTORNEY AT LAW
. . 94 THIRD STREET
ASHLAND. OREGON 97520
SECTION' 13.
Section 13.04.090, which relates to sidewalks,
is hereby amended to read as follows:
"13.04;090 Penalties. Any person who violates any
of the provisions of this Chapter is guilty of an infrac-
tion and shall be subject to the penalties set forth in
Section 1.08.020."
SECTION 14. Section 13.12.130, which relates to street
excavations, is hereby amended to read as follows:
"13.12.130 Penaltips. Any person violating any pro-
vision of this Chapter is guilty of an infraction and
shall be subject to the penalties set forth in Section
1.08.020."
SECTION 15. Section 13.16.100, which relates to street trees,
is hereby amended to ,read as follows:
"13.16.100 Violation--Penalty. Any person wh<;:>
violates any of the provisions of this Chapter is
guilty of an infraction and shall be subject to the
penalties set forth in s~ction 1.08.020."
SECTION 16. Section 14.08.050, which relates to sewer system
rates, is hereby amended to read as follows:
"14.08~050 Penalties. Ariy person violating any
provisions:of this Chapter is guilty of an infractipn
and shall be subject to the penalties as set forth in
Section 1.08.020.'" ,
SECTION 17. Section 15.16.340, which relates to the plumbing
code, is hereby amenqed to read as follows:
"15.16.340 Penalty. Any person refusing or
neglecting to bomplywith the requirements of this
Chapter, or violating any provisions therein, is
guilty of an infraction, and shall be subject to the
penalties set forth in Section 1.08.020."
The foregoing
the Common Council held
its second reading and
vote being as follows:
Ordinance was first read ata regular meeting of
on the____ day of December, 1985, and passed to
duly passed on the day of January; 1986, the
AYES:
Dated this,'
NAYS:
day of January, 1986.
APPROVED:
ATTEST:
MAYOR
CITY RECORDER
-3- Ordinance NO.
RONALD L. SALTER
ATTORNEY AT LAW
94 THIRD STREET
A5.HLAND. OREGON 97520
RESOLUTION NOo 85-
A RESOLUTION REQUESTING SURRENDER OF JURIS-
DICTION FROM JACKSON COUNTY FOR WALKER AVENUE
BETWEEN Eo MAIN STREET AND THE S oPo Ro Ro
WHEREAS, on May 1, 1985, the Jackson County Board of Commissioners and
the City of Ashland entered into an agreement providing for
the paving of Walker Avenue, a County road, fromE. Main Street
to the S.P.RoRo; and
WHEREAS, said agreement requires the County to pay $19,394 for asphaltic
concrete for the improvement of said road, and the City of Ash-
land to accept jurisdiction over the road upon completion; and
WHEREAS, the improvements have been completed and the agreement requires
the City to request a transfer of jurisdiction prior to the
payment of s~id amount by the County 0
NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City
of Ashland as follows:
SECTION I. That the City hereby requests transfer of jurisdiction of
Walker Avenue from Eo:'Main Street to the Southern Pacific Railroad from
Jackson County" I
,
SECTION 2. The City hereby ie'quests the payment of $19, 394 representing
the County's share of the impr'ovement of said roado ! :
SECTION 3. Upon transfer and receipt of said payment, the City will
assume all future maintenance of said road"
The foregoing resolution was READ and DULY ADOPTED at
!
of the City Council of the City of Ashland on the
1985o
a regular meeting
day of
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of
, 1985.
Lo Gordon Medaris
Mayor,
TO:
FROM:
SUBJECT:
Brian L. Almquist, City Administrator
Robert D. Nelson, Director of Finance
Decembe~ lId 1985
prY
REQUEST FOR TRANSFERS OF APPROPRIATIONS WITHIN FUNDS
Some transfers of appropriations within funds are needed:
1. In conjunction with the expansion of the Hospital's
marketing program, an increase in that department's
materials and services budget has been requested.
2. The advance refunding bond issue has been sold, and we
are proposing two changes in the budgetary accounting
treatment ~f that transaction.
Following is a proposed Resolution:
* * * * * * * * * * * * * * * * * * * * * * *
RESOLUTION NO. 85-
A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN FUNDS
WHEREAS, due to circumstances recorded in the memo from the
Direc tor of Finance dated December 11, 1985, the Mayor and City
Council of the City of Ashland hereby determine that it is
necessary to transfer 1985-86 appropriations as follows:
1. From Hospital Fund Operating Contingency to Hospital
Materials & Services (Marketing Program) - $25,000.
2. Wi thin Water Quali ty Fund, from Other Expense, to
Interfund Transfers (Bond Sinking Fund) - $105,000.
Within Bond Sinking Fund (General), from Debt Service
Expense, to Interest on 9/1/85 Advance Refunding Bonds -
$80,000.
NOW, THEREFORE, BE IT RESOLVED, that appropriations are
hereby transferred as indicated above.
The foregoing Resolution was READ and DULY
regular meeting of the Ashland City Council on the
, 1985.
ADOPTED a t a
day of
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of
, 1985.
L. Gordon Medaris
Mayor
MINOTES
ASHLAND PLANNING COMMISSION
November 13, 1985
g~.J:.~__'!'9__QB!?j;:g
The meeting was called to order at 7:38 by Chairperson Don Greene.
In attendance were Commissioners Thompson, Steinbrenner, Benson,
Stout, pinnock, Winthrop and Dunlop. Also in attendance were Asso-
ciate Planner Steve Jannusch, Planning Director John Fregonese and
Administrative Secretary Nancy peskind.
~EI.'gQ.'{.~!d~!__~l.NJ~1'~.s__&__~_I_~p_I_N_~S__,Ed~gP..E_R..s.
The Minutes of the meeting of October 9, 1985 were approved with
several corrections. On page 2, 8 lines from the bottom of the page"
the phrase "including paving to Terrace Street through the formation
of a Local Improvement District" shall be added to the sentence
starting with "The applicant...". Also on page 2, the blurb for
Planning Action #85-084 is corrected to read "Stage I will include 2
units accessing via Ashland Loop Road to the Morton Street turn-
around. Stage II will include 9 units accessing via Ashland Loop and
waterline Road."
'!'X"~1=:,_):,~):~_EY_~kI_C__!'!.E_~R_I_N_G..s.
REVISIONS TO THE
X:RJ;Ksj35E'.(tC'.(:(6}[~J?LE~
.s_T..AY~__~~P_qg_T
Fregonese explained the topography of the area and the proposed
layout for additional streets. He explained that tonight's Commis-
sion action would result in a recommendation to Council for adoption
as part of the Transportation Plan. The Transportation Plan carries
the weight of law. The purpose of this revision is to layout where
major cross-ties and routing will occur to intertie the neighborhood
to Mountain Avenue and eventually to the freeway and to provide
options for getting in and out of the area so East Main Street
doesn't become overburdened. This layout can be changed in the
course of development. These will be designated as residential
streets. When development occurs, right-of-way dedications will be
required. This will prevent people from building in the future
right-of-way and insure that adequate transportation will be pro-
vided. If no development takes place nothing in the area will be
changed. As lots are developed for single-family residences, right-
APC 11-13-85, Page I
of-way dedications will be required. As
dedications and paving will be required.
Hearing was opened.
subdivisions are developed,
At this time, the Public
E~~~.l:f~_I!~~!!..I!'l~
Mary Powers, 248 N. Mountain Ave., asked in how many years this
be projected to take place. Greene responded that it would
happen if she chose to develop her property.
would
only
Larry Medinger, 520 Terrace Street, asked where the road will go
relative to the subdivision he is planning. Fregonese showed him on
the map and explained where he would have to place his cross-ties.
Ken Cutting,
clarification
and placement
owner of the property next to Medinger's, asked for a
regarding placement of the stub accessing his property
of the sewer line. Fregonese answered his concerns.
At this time, the Public Hearing was closed.
c;~~11_:J;~S_I~~,J?.l:.1lfU_~,~_I_OI'LAllJ?__~9YJ9}'!
Stout stated that he would be in favor of the proposed revision.
Greene stated that when the Commission asked Staff to come back with
the revisions to the Transportation plan they felt Wightman should
continue straight down the property line to access the rear of the
lots to avoid the necessity of flag lots. Fregonese responded that
the lots are wide enough that they may not necessarily be flagged but
will pro-bably be developed in Jessica Lane type small streets feed-
ing into Fordyce. Medinger commented that the PP&L power line runs
along the property line and that therefore it would be difficult to
build along that area. Fregonese stated that the lots in the area
were from 120' to 170' wide and 300' deep. Flag lots would limit
them to two additional units. Beyond 2 units they would have to
install a public street. He felt the area would probably develop
with several small public or private streets. After further discus-
sion, Stout moved to recommend approval of the revisions to the
Transportation Plan wit~ the changes that had been discussed. Fre-
gonese reiterated exactly what was being voted on. Dunlop seconded
the motion and the vote was unanimous to approve.
REVISIONS TO
Iifo-os :1s<f;--DEFINITION OF
P;--STRUCTURE-O'R'BtfiLoYNG-
---_.~~.----_..-- --- --.-~.-.-.-~~-
.51'NL_R.ELOA'r:
Fregonese explained that this was
the necessity for the granting of
extending into the setback area.
well as the proposed addition.
a housekeeping measure to eliminate
variances for decks and stairways
He read the existing definition as
He reported that CPAC had voted
APC 1l-13-85, Page 2
unanimously to recommend approval. Stout asked if this would exempt
such structures from the setback requirements. Fregonese replied
that it would. There was some discussion regarding decks in front
yards. At this time, the Public Hearing was opened.
I!,Q~J:,~G,)!,~~~~~Q
As there was no public testimony, the Public Hearing was closed.
<::Q.~I_ ~~,~O_N__~ ~~C_l!,~~_~q!'l__A!l.P__f.!qJ_~9~~
Winthrop brought up a recent application involving a variance to
place a garage on the property line. At that time it was mentioned
that the purpose of the setback requirement was to alleviate a fire
hazard. He asked if that were not a relevant issue to this revision.
Fregonese responed that the Uniform Building Code exempted structures
18 inches or less. Discussion continued regarding the front yard
setback and the concensus was that the exemption should be for only
half of the setback requirement. After further discussion, Stout
moved to recommend approval of the revision as amended. Benson
seconded the motion and the vote was unanimous to approve.
TYPE II PUBLIC HEARINGS
.----. -' -,---~-~--'- ~--' ---- ----. ----._-----
?M_~,~:__O'.8_~
FINAL PLAN APPROVAL
STACflfT---n..,-.- ---,
PARK--!fSTAES III
!\i~r;KJ(N:'(:= RA::~i.p_JLr,~~~~
PLANNING ACTION #85-084 (continued from last month) is a request for
an amendment to the Outline Plan approval and for Final Plan approval
for Park Estates III, a 13-unit Planned Unit Development to be
developed in three stages. Stage I will include 2 lots accessing off
of the Ashland Loop Road to the Morton Street turnaround. Stage II
will include 9 units accessing via Ashland Loop Road and Waterline
Road. Stage III includes 2 units accessing via Long Way. Comprehen-
sive Plan Designation: Low Density Residential & Woodland Residen-
tial. zoning: RR-.5P & WR (Low Density Residential/performance
Overlay & Woodland Residential). Assessor's Map #: l6BA. Tax Lot
#: 700.
APPLICANT: David R. Lewis
STAFF REPORT
.---.-- ----,-,---.-------.'-
Fregonese gave the Staff Report. He stated that Staff' had met with
the developer and they had reached an agreement regarding development
of 2 of the 13 lots. Staff is prepared to recommend final plan
approval for 2 lots subject to certain conditions of approval which
he then read. Stout asked if Staff had consulted the Fire Department
regarding a turnaround at the end of the paved section. Fregonese
APC 11-13-85, Page 3
.
replied that the Fire Department did not feel one was needed. Benson
asked about the knock-down gate in Condition #5. He wanted to know
if it would be openable. Fregonese replied that the City and the
Forest Service would be the only ones to open the gate. Benson asked
if Condition #7 requiring final plan submittal within 12 months was
standard procedure. Fregonese replied that Staff would be willing to
delete the condition and allow the outline Plan approval to stand
longer if the commission wanted. At this time, the Public Hearing
was opened.
!?~,~~:J;Ll!.~~I_N_~
Roger Kauble, 173 Hersey, engineer for the project, said that he had
met at the site with Al Alsing and Jim Olson and had gotten many
questions worked out. In response to a question from Benson, he
agreed with Benson that a regular gate would be more effective than a
knock down gate.
Sandra Fletcher, 609 Terrace, stated that she would like ,to be noti-
fied about any future meetings regarding the paving of Terrace
Street. She said that a majority of her neighbors are against the
formation of a Local Improvement District. Fregonese replied that
state law requires such notification. Winthrop asked if the neigh-
bors on Terrace Street would be notified of the Planning Commission
hearing for the phase of the subdivision that would involve the
paving of Terrace. Fregonese responded that they would not because
they are not within 200' of the project. However, it would be
Staff's recommendation that Final Plan approval not be granted with-
out definite indication that the paving can occur. Therefore, the
Local Improvement District hearing before the Council would take
place first and would be settled before it came to the Planning
Commission.
As there was no further public testimony, the Public Hearing was
closed.
~Q~.!13.~I9_N__~:J;pS_U.s_~IS>_N__AlllU'.!9_T_I2_N
pinnock brought up the subject of the access through the Meyer
property to Terrace. It was not a part of this approval. The sub-
ject of the gate was brought up. Greene explained that this proposal
opens the Ashland Loop Road to public traffic to Morton Street. The
gate was to improve the fire safety of the water shed by reducing
vehicular traff ic. Discussion ensued regarding the gate and turn-
arounds on the road and signage regarding the last available turn-
around for the convenience and safety oof motorists accessing the
Loop road from the southwest. After further discussion, the Commis-
sion directed Staff to contact the Forest Service in writing request-
ing that they place a "last turnaround" sign on the road. In futher
discussion, the concensus of the Commission was to delete Condition
#7 and to change the wording of Condition #5 to reflect the placement
APC 11-13-85, Page 4
of a permanent gate, as opposed to a knock down gate, that would
allow pedestrian access. Winthrop moved to approve Planning Action
#85-084 as amended (Final Plan approval for lots 5 & 6 only) deleting
Condition #7 and including other wording changes as discussed. Stout
seconded the motion and the vote was 6 to 2 to approve with Greene
and Benson casting the "no" votes.
PM 85-091
SiTE-REVIEW
CONDITioNAL USE PERMIT
~~(:(~~NYC=G@j!X:=i[~f0~~~
PLANNING ACTION #85-091 is a request for a Conditional Use Permit and
Site Review for a proposed child-care facility in the existing resi-
dential structure at 1038 Henry Street. Comprehensive Plan Designa-
tion: Southern oregon State College. Zoning: so (Southern Oregon
State College). Assessor's Map #: 9DD. Tax Lot #'s: 5801 & 6000.
APPLICANT: Kathy Belfiore
f?'l'~];,r:. )~J;:PJ?!i.'l'
Jannusch gave the Staff Report explaining that the structure proposed
for a child-care facility is presently being used as a single-family
residence. Because the child-care facility is not in the SOSC plan
for the 80's, a Conditional Use Permit is required. The child-care
facility will be for the use of students who have children. The
facility will be accessed by a private drive off of Henry Street.
The access and the parking will be paved. The fenced area will be
expanded as an outdoor play area. Jannusch then read the Conditions
of Approval. Winthrop asked if the facility had to be licensed by
the state and if that should be made a Condition of Approval. Thomp-
son said that he felt the parking area seemed cramped and wondered if
a one-way traffic flow pattern should be established. Jannusch
replied that the turnaround requirements have been met. Stout asked
about requiring additional lighting of the parking area and access-
way. Jannusch replied that ordinarily this would not be a require-
ment and that it might be difficult to impose in this situtation
because of the residential nature of the area. At this time, the
Public Hearing was opened.
~~~~:r.~)!E~g,~~<>.
Steve Flynn, Dean of Students at SOSC, spoke on behalf of the appli-
cation. He said the College had received a grant from Children's
Services and they had begun exploring their options. This seemed to
be their best possibility for providing this service.' The average
student age at SOSC is 26 and many of them are single parents. Stout
asked what the hours of operation would be. Flynn responded that
they would probably start out at 7:30 to 5:00 and that maybe in the
future they would extend into the evening. Stout then asked how he
would feel about providing additional lighting in the parking and
APC 1l-13-85, Page 5
,
access area. Flynn replied that he would be willing to address it if
it were a problem. Winthrop asked about traffic flow on Henry
Street. The access is adequate to meet the needs of traffic flow in
and out of the site. There will be no more than 20 children at any
given time.
As there was no further testimony, the Public Hearing was closed.
~Q~:r.~~'!Q.~,_~r..~~U_~S_I_O_NY..!'l..!U1,OYJ:.o_~
Stout felt that additional lighting should be required other than the
porch light. He suggested I at the exit to the street and 2 along
the alley. pinnock concurred with Stout. Fregonese felt that two
posts would be adequate. Discussion ensued regarding the number and
type of lights. It was decided that "adequate lighting to be ap-
proved by Staff" would be required as a Condition of Approval. After
futher discussion, Stout moved to approve Planning Action #85-091
with the additional condition stated above. Steinbrenner seconded
the motion and the vote was unanimous to approve.
At this time the Commission took a 10 minute break and Commissioner
Stout left the meeting.
J?~~l!.~:-Jl.9..1
SITE REVIEW
CONDITIONAL USE PERMIT
ijL~I~A]~T-~i[G~FfI}:..9_R!-_JlJ>.J1~_1!
PLANNING ACTION #85-093 is a request for a Conditional Use Permit and
Site Review for a proposed'2-unit Travler's Accommodation in the
existing residence atl25 N. Main Street. Comprehensive plan Desig-
nation: Multi-family Residential. Zoning: R-2 (Multi-family Resi-
dential). Assessor's Map #: 9BB. Tax Lot #: 3900.
APPLICANT: Douglas & Lora Baugh
,~'l'~];'];',_~~~Q.~'l'
Jannusch gave the Staff Report referring to the Site Plan. Access to
the site will be via a partially dedicated alley off of High Street
which terminates in a private drive owned partly by the applicant and
by the adjacent neighbor. Thompson asked about the embankment. Jan-
nusch replied that they will have to expand the area into the embank-
ment to provide adequate parking area. At this time, the Public
Hearing was opened.
~Q~r.:r.~_I!E:~~IE~
Douglas
himself
tional
would
Baugh, 3966 Hanley Road, Oakland,
to the Commission. Winthrop asked
programs he was planning to present.
conduct preparatory lectures for his
California, introduced
Baugh about the educa-
Baugh replied that he
guests to acquaint them
APC 11-13-85, Page 6
with the plays they ,would be seeing.
As there was no further public testimony, the Public Hearing was
closed.
~0)~1'g~~!-~~Q.~S_~U_~S_~()_t!._&_li.05...r_~N.
Jannusch
approval
185-093.
approve.
stated that the Historic Commission had recommended
of the proposal. Benson moved to approve Planning Action
Dunlop seconded the motion and the vote was unanimous to
PM85-095
CONDITioNAL USE PERMIT
-SITE -REvIEw-----------
&.ffJ~Xf:1f~t==:~l'At!..P_~_~A.IJl_I_~
PLANNING ACTION 185-095 is a request for a Conditional Use Permit
and site Review to convert a portion of the existing residence at
386 'B' Street into a medical office. A Variance is also being
requested to waive the requirement for 4 off-street parking stalls.
Comprehensive plan Designation: Multi-family Residential. zoning:
R-2 (Multi-family Residential). Assessor's Map #: 9BA. Tax Lot
#: 6600.
APPLICANT: Susan DeMarinis
STAFF REPORT
-._-.-'--- -~---'-'-'--'--
Fregonese gave the Staff Report. He explained that Staff is support-
ive of the Conditional Use Permit but not supportive of the Variance.
He referred to Lee Schnitzer's dental office and the Botice1li Gall-
ery, both of which have lOOt variances for off-street parking. He
explained that these were some of the first such uses in the area and
that these variances had been granted as an enticement for these
businesses to locate and redevelop the neighborhood. Since then
other such uses have located in the area and have been required to
provide full off-street parking such as Ron Salter's law offices and
Dr. Kirkpatrick's psychiatric clinic. He further explained that most
of the off-street parking facilities in the neighborhood accessed
off of alleys. He read a section of the Comprehensive plan where it
explains that a 50% parking variance can be allowed based solely on
the hardship of the redevelopment of a residential structure to
commercial use in the Railroad District. Beyond this, the applicant
has failed to demonstate a greater hardship. In summary Fregonese
felt the variance should not be granted for the following reasons:
I) the trend to redevelop and revitalize the area wi~l continue to
have greater impact on on-street parking, 2) the impact of the down-
town parking ordinance will affect the on-street parking in the area,
3) redevelopment of 4th Street between 'A' & 'B' will continue to
impact the area, 4) redevelopment of the City's old warehouse on 2nd
& 'A' will impact the area. For all of these reasons, on-street
APC 1l-13-85, Page 7
, ,
parking may not be as available in the future as it is now. In
Staff's opinion, the site can accommodate off-street parking includ-
ing access off of the alley. Thompson asked how many parking stalls
could be placed between the house and the pidgeon coop. Fregonese
said that two could be. Fregonese then reported that the Historic
Commission had recommended in favor of a 50% parking variance, At
this time, the Public Hearing was opened.
~l,l~~:X;<::__f!~~~ :X;~_~
Susan DeMarinis, 386 'B' Street, applicant, spoke in favor of the
application, She had taken photographs of the site at various inter-
vals throughout the day to show the availability of on-street park-
ing. Between the hours of 8 a.m. and 4 p.m. no other cars than her
own were parked on the street adjacent to her property. She referred
to a petition signed by all of her neighbors stating that they sup-
ported the granting of the variance. She cited the historic signifi-
cance of her home both in terms of its architecture and the fact that
an historic event had taken place in the home when it was owned by
the railroad. She felt that the paving of off-street parking on the
site would greatly detract from its historic significance and quoted
Scott Clay confirming this, She cited the downtown parking study
recently done by the City stating that her house is a half mile from
the plaza and was not even included in the study. She stated that
there are no multiple-family residences in the immediate area. She
compared her situation to Lee Schnitzer's and felt that her property
lent itself as appropriately to a 100% variance. She said she would
be willing to direct her patients to park on 3rd Street if the
Commission felt that would be more appropriate. She asked if she
could have the right to rebut after the Commission had discussed the
proposal. Greene explained that no more public testimony could be
heard after the Public Hearing is closed.
Beany Rainbow, 385 'B' Street, spoke in favor of the application. He
stated that the 4th of July is the only day that cars are parked at
the subject site. He objected to the paving requirement based on the
historic significance of the site and the fact that it would alter
the streetscape of the corner. He felt that the comparison to Dr,
Kirkpatrick was unfair as he has at least five offices in his build-
ing. pinnock asked Rainbow if he was aware of the City'S downtown
parking study and their plans to relpcate employee parking, He
concurred with DeMarinis that they are' too far away from downtown for
it to be a problem. Winthrop pointed out that the downtown included
more than the plaza. Fregonese stated that 40% of the downtown
employees worked on the plaza and that only 12% worked on the block
between 2nd & 3rd.
Debra Arsac, 723 Sunrise, a patient
of the proposal. She stated that
convenient to walk or bicycle to Dr.
had never seen anyone in the waiting
of Dr. DeMarinis, spoke in favor
she and other patients found it
DeMarinis' office and that she
room or more than one patient at
APC 11-13-85, Page 8
"
a time.
Dennis Wright, 363 'B' Street, a 10 year resident of the area, spoke
in favor of the proposal. He felt the impact of the use would be
minimal and that the Planning Commission could elect to review it
again after the impapt of the downtown parking proposal had material-
ized. Winthrop asked wright to characterize the parking on 'B'
Street. Wright felt it was clustered, mainly around multi-family
dwellings and otherwise light.
Fregonese, after listening to the public testimony, felt that in
essence Dr, DeMarinis' proposal fit the definition of a home occupa-
tion except that she wanted to have a sign and a couple of extra
visits per day than a typical home occupation would be allowed,
There is no off-street parking requirement for a home occupation. He
felt the Commission could grant a Variance based on the use being
continued exactly as it is proposed and that the approval not run
with the land as a Conditional Use Permit usually does. Dr. DeMarin-
is would have to sell the house as a residence, not as ,an office,
Winthrop asked DeMarinis if this alternative would be acceptable to
her and she stated that it would be, At this time, the Public
Hearing was closed.
COMMISSION DISCUSSION AND MOTION
-_._------_.~------~_._.._._---------~-~--------
Benson stated that he felt Fregonese's suggestion was a workable
solution, In futher discussion it was determined that the Conditions
of Approval should include: 1) that Dr. DeMarinis be the only person
allowed to use the site as an office and that the use is not trans-
ferrable, 2) that there may be no other employees than a beokeeper
once a week, 3) that only one patient be seen at a time, and 4) that
status of the use be reviewed in May, The original Conditions of
Approval *1, *2, *4 and *9 are to be deleted, A complaint would
prompt a new hearing, Thompson felt that Dr. De-Marinis was being
set up to break the agreement. Winthrop felt that if Dr. DeMarinis
outgrew the site she would have to move. pinnock concurred with
Winthrop and felt that the use should be reviewed in May. After
further discussion, Benson moved to approve Planning Action *85-095
since it closely resembles a home occupation with the above mentioned
Conditions of Approval. Dunlop seconded the motion and the vote was
5 to 2 to approve with Greene and Thompson casting the "no" votes,
pM85-098
CONDITIONAL USE PERMIT
TEMPORARY 'USE ----..- --
~Rl[f:((~iff:=::aAR_Bp_f{!>__~q,~13J-..2
PLANNING ACTION *85-097 is a request for a Conditional Use Permit
for the Temporary Use of the property located at the northeast
corner of 'C' and pioneer Streets for a Christmas tree sales lot.
The Applicant is proposing to operate the use for the month of
APC 11-13-85, Page 9
December
Zoning:
11500.
APPLICANT:
only, Comprehensive plan Designation:
C-l (Commercial). Assessor's Map #: 9BA.
Commercial.
Tax Lot #:
Barbara Murnblo
STAFF REPORT
Dunlop stated that she had been contacted by a local businesswoman
who wanted to make her aware of the fact that this use displaces 40
cars from being able to park on the site. Greene stated that he
had received a similar phone call and did some checking on it,
What he found out was that there was no written agreement for
parking at the site and a fee was not paid for such parking.
Jannusch gave a short Staff Report stating that this was the same
application we had received for the past 6 years and that Staff is
supportive of approval.
Barbara Murnblo, 4009 Yale Creek Rd, Jacksonville, applicant, spoke in
favor of the application. She stated that she rents the ,lot for the
month of December, while those who park here do not pay any rent,
She said that they try to reserve a small area for parking for
customers and others.
As there was no further public testimony, the Public Hearing was
closed.
<::Q~]~~~ r.Q~,)~r.~<::q~~I_QN_}l..!'l_~_1-!O_T_IS>_N
Winthrop asked if Staff had ever received any complaints about the
use. Jannusch replied that they had not, After futher discussion,
Steinbrenner moved to approve Planning Action #85-097. Dunlop
seconded the motion and the vote was unanimous to approve,
,E'~~ll.s.--:()9.ll.
CONDITIONAL USE PERMIT
SITE -REvfE'W-' ---- --''--
APPLICANTi-'CLAY STREET COMMUNITY CHURCH OF GOD
--_._--------~._--------~.._._------,~--~------~-----------~---
PLANNING ACTION 85-098 is a request for a Conditional Use Permit
and Site Review for the proposed expansion of the existing parking
facility at the Clay Street Community Church of God at 631 & 775
Clay Street. A Boundary Line Adjustment is also being requested to
consolidate lots 1300 & 1400 except for that portion on which a
single-family residence is located. Comprehensive Plan Designa-
tion: Single-family Residential. Zoning R-1-5 (Single-family
Residential). Assessor's Map #: l4BB. Tax Lot #'s: ~300 & 1400.
APPLICANT: Clay Street Community Church of God
APC 11-13-85, Page 10
.
STAFF REPORT
"---"-" -.--- -' --" -" -'--
Jannusch gave the Staff Report explaining the Boundary Line Adjust-
ment on the Site Plan and describing the adjacent uses. Presently
the Church has 30-35 parking stalls. The congregation is growing and
they are anticipating a much greater need for off-street parking.
They are planning to expand the parking facility in 3 phases as the
need arises. Jannusch reviewed the Conditions of Approval stating
that the landscaping plan had been received, Staff is recommen~ing
approval of the Conditional Use Permit for the use and the Site
Review for just Phase I. Site Review approval is valid for one year
so the other phases would have to be installed by November of 1986 or
they would have to come back with a separate Site Review. At this
time, the Public Hearing was opened.
PUBLIC HEARING
---" -"-" ~-'-~_.._. -" -"-------
Edwin Buckle, Pastor of the Church since January, spoke in favor of
the application. He stated that the property to the south of the
church was the only available adjacent property for the church to
expand onto, Although they don't need the addidional space now,
they anticpate the need, Referring to the Comp Plan, he felt that
in considering population growh, increased church attendance should
be addressed. pinnock asked what the present membership of the
church is. Buckle answered 70. The average attendance is 50
although it has been,as high as 107.
Elfreda Murrell, 694 Glendale, spoke in opposition to the proposal.
She stated that the property for the proposed parking expansion
slopes toward her backyard and that she strongly objects to having
a parking lot behind her house. She felt that the lighting that
would be required would glare onto her property. Jannusch replied
that the Ordinance requires that outdoor lighting has to be
directed away from residences. She stated that she felt the church
should place the parking at the other end of the property where
there is presently a grass field. She was concerned about the
property values in the neighborhood.
Samuel Jones, 180 E. Ashland Lane, treasurer of the chure, spoke in
support of the application. He stated that a fence would be placed
around the parking area and would block the light from headlights
from the adjacent properties. He felt the planned location of the
parking area was preferable from the churches point of view.
Everett Winter, Chairman of the Board of church, stated that the
proximity of the open area to the church kitchen was preferable for
social activities such as picnics.
As there was no further testimony, the Public Hearing was closed.
APC 11-13-85, Page 11
_GQ~~S.S.~Q.~A~sgLS.~!9~I':!,_~~~}~O_'!'LQ.1':!
Pinnock asked how many spaces Phase I included. Jannusch answered
27. winthrop asked if the church owned the property. Jannusch
replied that they do not own it yet. They are waiting to see if they
would get this approval, Winthrop asked if a CUP was required be-
cause it was residentially zoned, The answer was yes. After some
discussion about the number of spaces the church would need based on
the size of the congregation, Fregonese reminded the Commission that
they should be making their decision based on the size of the church
rather than the size of the congregation as we would in the case of a
new structure. The Ordinance requirement for a church this size is
63, Allowing the first two phases of the proposed expansion would
bring the church parking up to code plus a little more. Greene felt
he would be in favor of granting the CUP for the whole project and
the Site Review for Phase I. Fregonese stated that we have to allow
them to bring their parking up to code and that, therefore, we would
have to allow Phase I and Phase 2. After further discussion, Thomp-
son moved to approve the CUP and Site Review for Phases 1,& 2 of the
expansion of the parking facility as shown on the Site Plan. Win-
throp seconded the motion and the vote was unanimous to approve,
R~t!!~~]:o_~
CONDITIONAL USE PERMIT
'SiTE -REvIEw----------.
APPLICANT:--C & F INVESTMENTS
------ - - - - --- ~- -- -_.~_._..- --- ------------
PLANNING ACTION #85-101 is a request for a Conditional Use Permit
and Site Review for the proposed expansion of the Stor-a-While
storage facility at 2315 Siskiyou Blvd. A Conditional Use Permit
is also being requested to place a temporary parking facility on an
adjacent parcel zoned Single-family Residential along with a
Variance to exceed the 50% maximum lot coverage provision for that
zone. Comprehensive Plan Designation: Employment & Single-family
Residential. zoning: E-l & R-1-5 (Employment & Single-family
Residential). Assessor's Map #: 14C, Tax Lot #'s: 1400 & 1601,
APPLICANT: C & F Investments
STAFF REPORT
Jannusch gave the Staff Report explaining that the applicant is
planning one new structure and new units added to existing structures
and will match architecturally. Slats are to be placed in the exist-
ing chain link fence to provide screening. The sign for the use will
have be lowered to 5' above grade to bring it into conformance with
the Ordinance. The proposed parking will be for day parking only
with a 72 hour limit as to how long a vehicle can be parked. It is
not felt by Staff that vehicle storage would be appropriate in a
Single-family zone. The parking facility will also have a slatted
chain link fence for screening. Remembering that there had been a
solar access problem with this proposal in the past, Greene asked if
APC 11-13-85, Page 12
.
the shadow on the north property line was under 6', Jannusch was not
certain and Fregonese suggested that the Commission could approve the
proposal subject to conformance with the Solar Access Ordinance and
any modifications necessary to accomplish this. If they can't do
this they will have to come back with a new plan. pinnock realized
that she owned some of the property to the north and declared a
conflict of interest, At this time, the Public Hearing was opened.
PUBLIC HEARING
.--.-- -- --.-.-----
Bruce Abeloe, 201 W. Main Street, Medford, spoke in favor of the
application. He stated that the exteriors of all the structures
would match and that they would have as much screening as possible
using fencing and shore pines. The parking facility is intended
for day use by people visiting their storage units,
As there was no further public testimony, the Public Hearing was
closed,
.~Q~l~~lQN_~lS_~U_~~I_Q.N_A~~)'!O_~I_Q.~
After some discussion, Benson moved to approve Planning Action #85-
101 subject to conformance with the Solar Access Ordinance. Dunlop
seconded the motion and the vote was unanimous to approve with
pinnock abstaining due to a conflict of interest.
STAFF BUSINESS
--_.--- - _.- - -- - ----
A, 171 Granite Street paving situation. Fregonese reviewed the
situation for the Commission and read letters' from several
neighboring property owners. After some discussion it was
decided that Staff would write a letter to the Reids extending
the paving deadline until June of 1986 and asking for substan-
tial progress by that time.
B. Amendment to the M-l zone. Fregonese read a letter from Bill
Hunt in regard to this matter and explained why Staff felt this
revision to allow retail uses in the M-l zone was a good one.
The Commission voted to place this item on the first'available
agenda for a Public Hearing, which will be the January meeting.
C, physical & Environmental Constraints Ordinance. Staff will
prepare a map showing the constraints zones and another Study
Session will be held to review this Ordinance after the 1st of
the year, before a Public Hearing is held,
D, Other. Fregonese explained a film series that he would like to
show to the Commission on the history of land use planning.
The Commission was interested and these videos will be rented
two at a time and we will get together to watch them.
APe 11-13-85, Page 13
ADJOURNMENT
,---- - - -- - --
The meeting was adjourned at 11:45 P.M.
APe 11-13-85, Page 14
.
BUILDING ACTIVITY REPORT
-,
DATE November 1985
ifF OF VALUATION
PROJECT PERMITS
RESIDENTIAL
New SFR - -
Swimmino Pools - -
Solar Eouipment ' . 8 14.<;37
Mechanical 13 7 795
.
Plumbing 6 7 326
Remodels 8 62 000
Mobile Home Installation 2 20 942
COMMERCIAL
,,'
New Structures - ,
Mechanical - -
Plumbing 2 1,100
,
Remodels 3 167,600
~OTAL ThIS MONTH 42 301,300
fro TAL THIS MONTH LAST'YEAR 33 270,991
TOTAL THIS YEAR 1985, " 1986 266 2,870,616
TOTAL LAST YEAR 1984:' 1985 185 1,644,801
TOTAL FEES
THIS HONTH $3.396.29
TOTAL I~S?ECTIONS
THIS l'iOnf 128
THIS MONTH
)..AST YEAR J3 ,763.62
THIS MONTH
LAST YEAR 115
THIS YEAR $31.324.23
THIS YEAR 869
NOTE: "This year" refers to,the total so far for the current fiscal year.
TOTAL FEES "THIS YEAR" on O~tober report should have been $27,927.94.
TOTAL INSPECTIONS "THIS YEAR" on Sept. report should have lieen 560.
TOTAL INSPECTIONS "THIS YEAR" on Oct. report should have been 741.
. ,
.
NOVEMBER 1985
NEW CONSTRUCTION
SINGLE FAMILY RESIDENCE
None
COMMERCIAL
None
.'
DEPARTMENT OF PUBLIC SAFETY
1'1000JTHl Y REPORT FOR NOVEIMBER, 1985
.
EQUt;:LQ1','1i21QJ::L
,
Steve Bro~n started uJork on November 20 in the patrol division.
Of f ice:' Ga i \ Schwe i zer was injured on i\!ol.)ember 15th wI. i Ie tak i ng a
suicidEl1 fficlle subject. into custody. He sustained neck injuries
and has been oft duty since that incident. Officer Sutherland has
not been released tor regular patt~ol d-Lty and cont.inues to work in
the office doing I imited duties.
Detectives are invEstigatin9 a possible arSOn fi 112 at the
PciC i fie l~a i II~oac! stat i on wI. i ch burned the recreat i On and
roo;;,S !;""r ,the dDrmltOI~Y buiidins l~e5ulting in an estimated
in damage.
Southern
laundry
$55,000
The arrest at a male subject has cleared" a series of burglaries
which occurred over a 3 week period. There was an estimated
$6,500 dar.l,:::tge done to iocks and $3,000 in property taken in these
burglaries) with approximatel")' $2,000 worth of property recovered.
(.\n investigation of
rESw I ted I n a Grand
se:v:ua I abuse i nvo I \) i
JUt~y i nd i ctment for
ng Ash I and ch i I dren
the male suspect.
has
The
Of f
S5
pa.tro: division apprel~2nded
Icers also assisted with the"
11 drunk
Special
dl~ivel~s
OlympicsJ
':h i 5 month.
escorting about
runners
, ,
t.lirougll
tOI)Jn.
The i~o lice Exp lorEr' Post. > under the d i t-ect i On of 0'1 f i cer Bob
SmithJ r.GW has 0 membership of 15. iht5 appears to be a very
entl,usiastic group and they have contributed 174 hours ot service
in November
C 0 l1~1) i..) ; ILi2~H','l!;'L','.Ql,1).t!lst;lL I" R Q121:6 1:L
This program continues to glftDW with new volunteers coming in
month. During November S3 volunteers worked a total of 251
2nd contributed lb2.25 hours ot assi~tance.
each
days
blJr:!lJ::1.E6.l_[QlJRL
Th2re ll:el^2 ,::119 cases t i i eo i n Noveml::el~ wI. i ell i nc I lJded 282
v;oia~ions) 8 formal complaints and 529 l~arkin9 citations.
'JJe~e ,:;: ~ot21 of 895 ce,S2S closed) lJhich included 147 traffic
',JiC.1lations 25 tormai complaints) 116 fines suspended, 11 cases
dismissed.. 2 found not sui !tYJ 2 persons placed on city work
detai 1 for a total of 34 hours> 2 persons senten=ed to jai I time,
554 parking citations were paid and 38 were dismissed. 240
petftSGns appeared beiol"e the violations bureau and 91 appeared
before the court. b trials ~Ere held.
traft ic
There
~9f:1 Mu.u.u;~Il9l'! S / EIC OEmLQL~121.QlL
.
~
Dispatch personnel arE sti! I learning the CAD system and SOme
problems wi~h.the program arB being worked out. There were 608
po lice cases and 60 tire/rescue runs in NO\)Bmber 0 i spatch
rece i ved 312 emergency ca II 5 on 911 i nBS and 340 non-emergency
c a 1 I 5 . The r ewe r e 3, 479 bus i n e s's c a 1 I 5 and 7, 898 r a d i 0 I 09
entries.
.
.
App I i cat lons were reee i ved for part time dispatch personne I, 22
app 1 i cat~i ans were reee i ved > i nterv i ews were he I d and an
eligibility list established, Officer Jack Sutherland has been
assigned to work dispatch on swing shift on a part time basis
while he is an limited duty.
TR61!::!l!::!G D! V 1219N.
Training in the Fire Division was very exciting because we had a
house donated for a ) learn to burn). We don't set these often so
every attempt is made to set the most training out of it. Some of
the subjects covered In this exercise were forcible entry) ladder
drills> hose evolutions, ventilation pIAE\ctices, fire te.ctics and
strategy. In a situation I ike this we can do whatever we want to
the bu i j ding, actua I I y force doors and ll1 i ndows, cut ho I es in the
roof and start tires in the building.
In other training the Battalion Chief}s covered the basics of
tireti9htin~. Geor98 McCoy from the State Fire Marshal}s Training
Division taught a class on Structur~1 Fire Attack and Chief Dan
Marshal I from Jackson County Fire District #5 taught a class on
Incident Command. This training was then applied to an actual
I ive tire situation in which the District 5 personnel participated
with us.
Training" in the Police Division consisted of a class on Homicide
Investigation given by Sgt. Roger Godard. Roger had just returned
from attending a 2 day seminar on this subject and was able to
being what he learned there and share it with other personnel.
Ofticers also \Iiewed and then d"iscussed a video tape on Satanism
taken from the news prOgram 20-20.
In the afternoon we had a snowy good time at the pistol range with
a combat shoot. Wh i Ie 59t. Van B I aream was reCOver i n9 from his
injury he took a I ittle time and made some knockdown pistol
targets which were used. This COurse involved shooting tour
rounds tl) i th a shotgun, putt i n9 it back in the car and then
advancing to shoot at the knockdown targets with the service
revolver from a free standing position, through a house window,
over the hood of a car and then over some barricades. When the
officer hit the target it tel I down, officers were scored on both
their time and accuracy. Whi Ie we did not appreciate the rain and
SnOw it certa i n I y gave the cou"rse a certa in amount of rea Ii sm.
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[1IS.LQ.['L121 QLL
Fire Division personnel responded to 80 alarms, including 38 calls
tor Emergency.Medical assistance. The Division has responded to
734 ca 1\ 5 through November, an (ncr'ease of 48 over 1984 ca II s.
On November 23 and 11'45 P,M. the Fire Division responded to a
structure tire at the Rai Iroad Apartments, which resulted In an
estimated $55,000 damage, The cause ot this tire is under
investigation by the Police Division.
An 0 I d house on A Street) "h i ch was to be demo I I shed, was prov i ded
by the owners tor training purposes. This house provided
countless hours of training on venti lation, search, rescue and
actual fire fighting situations.
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