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HomeMy WebLinkAbout1985-1105 Regular Meeting I'.: ,'. I mpor..tan-t: .~ \ Any cA.:Uzen ctttend.i.ng Council meetingJ.J may -6peak on a.ny de.m on t.he. a.ge.nda, unteM .{.,t .-0., -the Mbje.u 06 a pubue h~ng wlU.eh hM been c.loud. 16 you ll0..h t.o ,6peak, pleMe we and a.6-tVt you have been Iteeogn.i.zed by -the CIuvilt, g.i.ve YOUlr. name and addlte-6-6. The ChiUJr. v.li.U -then aUow you -to -6peak and atJ.Jo .i.n60Jun you M -to t.he amount ~ 06 time aUotied -to you. The time gltan-te.d wil..t be depe.nden-t t.o J.Jome ex.tefLt on .the na.tuJte 06 :the dem undVt d-Wc.lLM.i.on, .the numbVt On people who tl0..h t.o be. Ite. d, and -the length 06 -the ag enda. ,. , . . AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL November 5, 1985 "' .. I. PLEDGE OF ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers II. ROLL CALL III. / Adjour~ed Meeting and Executive Session of October 8, 1985 and Regular Meeting of October 15, 1985. IV. RECOGNITION OF COMMUNITY SERVICE APPROVAL OF MINUTES: V. UNFINISHED BUSINESS: 1. Decision on future of Department of P~b1ic Safety as adopted by Resolution No" 83-5 Option A - First reading of an ordinance amending Chapter 2.28 of the Hunicipal Cbdemaking permanent the position of Department of Public Safety. Option B - Resolution extending study period for two (2) years to evaluate effectiveness of Public Safety concept. VI. PUBLIC HEARINGS: 10 Proposed formation of an assessment district for the construction of a 52-car parking lot at the intersection of Water and "B" Streets, 2. Proposed adoption of a Supplemental Budget as proposed by the Budget Committee for Fiscal Year 1985-86. .' VII. COMMUNICATIONS, PETITIONS & REMONSTRANCES: .. 1, Petition requesting the establishment of a local pay station for Cable television billings. 2. Liquor license application by Windmill Inns of America, InCa, 2525 Ashland St., (Ashland Hills Inn). 30 Letter from David Lewis reques.ting consideration of land exchange (Park Estates) , 4. Letter from David Lewis requesting special standards for improvement of portion of Ashland Loop Road. VIII;, NEW & MISCELLANEOUS BUSINESS: 1. Memorandum from City Attorney relative to the repair of sidewalks and suggesting changes from misdemeanor to infraction. 2. Proposed write-off of uncollectible utility bills in the amount of $8,966,37. 3. Memo from Planning Department relative to revisions to the Manufactured Housing Ordinance (set date for public hearing on November 19, 1985), 4. Memo from Director of Public Safety concerning proposed ordinance involving ~orfei.tu~e of property. _ ____... 5. Review of draft ordinance and resolution implementing transportation utility (set date for public hearing on November 19, 1985. , IX. PUBLIC FOR~I: Concerning business from the audience not included on the agenda. II1I""I----- '7 .~ 2~ . !:X. ORDINA1'<CES, RESOLUTIONS & CONTRACTS: 1. First reading of an ordinance ordering the improvement of a 52-car parking lot i at the intersection of Water and liB" Streets under the Bancroft Act. . ~ . 2. First reading of an ordinance amending the Municipal Code relative to parking restrictions on "e" Street and Lithia Way. . . 3. Resolution changing parking restrictions on Oak and North Pioneer Streets. 4. Resolution amending the 1985-86 budget and making appropriations. <S 7. Resolution setting a public hearing on the vacation of Webster Street between Wightman Street and Walker Avenue. Resolution authorizing funds and accounting methods for the 1985-86 fiscal year. Resolution accepting a contract closeout agreement with B.PoA. for short-term conservation assistance programso Resolution setting a public hearing on the proposed paving of Sheridan Street from N. Main to Prim Streets. Resolution setting a public hearing on the proposed paving of Auburn Street from Gresham to Iowa Streetso ;;. " 6. 8. 9, XL OTHER BUSINESS FROM COUNCIL MEMBERS: XII. PRESS CONFERENCE XIII. ADJOURNMENT Attachments: 1. Minutes of Boards, Commissions & Committees 2. Monthly Financial Commentary - September 30, 1985 >. . . " . . . ROLL CALL: " STREET PROGRAM: Minutes of the Adjourned Meeting Ashland City Council October 8, 1985 The meeting was called to order at 7:30 p.m. on the above date in the Council Chambers of the Civic Center bv Mayor Medaris, Councilors present were E1erath, Reid, L~ws ~nd Smith. Acklin arrived at 7:50 p.m.; Bennett was absent. City Administrator Almquist said that two study sessions have been held on a comprehensive program for street main- tenance/improvements and that at the goal setting session. this was listed as goal #2. Public Works Director Alsing reviewed how the City got where they are today and where they would like to be. He noted that the problem has been compounded because of in- adequate standards for street construction in the early years that have resulted in streets that are not strong enough to withstand current traffic loads, and the City now finds itself in the position of needing additional Fund- ing to properly maintain its,streets. He said the most cost effective way to maintain streets is to utilize a preventative maintenance program in addition to a resurfacing program. Alsing said this program will result in lower maintenance costs in the long run, but will require higher funding in the next few years. He reviewed one option for raising the additional funds. which is known as a street utility. He said a street utility's function is to raise revenues for street maintenance in an equitable manner, and charges should be made through a formula which addresses traffic generation and use. A1sing reviewed the formula, noting there would be three broad categories - single-family residence, multi-family residence and commer- cial uses, He 'said this type of formula method is equita- ble and the charge could be included on the City utility billing. Almquist said since the adoption of the 85/86 budget, sev- eral developments have occurred which will have a direct influence on the newly created street fund, He noted apparent lack of support for the 5% in-lieu payment by the Water/Sewer Utility, and the 5% Utility User Tax on natural gas, which was approved in concept by the Budget Committee. Additionally, new revenues are being made available through a staged increase in gasoline tax, which will partially offset the need for new revenues for the proposed preventa- tive street maintenance program. Almquist reported that Congress has now acted to definitely terminate the Revenue Sharing program on September 30, 1986. Almquist reviewed " " Ash1~nd City Council Minutes October 8, 1985 ..... -1(age 2 . . that the total requirements would be $220,000, with the resources being $123,200 (86/87) - $134,900 (87/88). Therefore, the shortfall in resources would be $96.800 in 86/87 and $85,100 in 87/88. He said it is recommended that what~ver revenue source is selected, it be geared to raise between $85,000-$95,000. . . Almquist reviewed optional sources of revenue which have been discussed, including a local gasoline tax, street utility user fee, serial levy, 5% utility taxes on water/ gas Rnd Revenue Sharing. Almquist said there is an urgent need for a continuing source of revenue to maintain the major investment we have in our street system. Smith questioned if S.O.S.C. would be included if the street utility concept was adopted, and Almquist said it could not be imposed on a State facility. Elerath said streets have been placed in a lower priority during the budget process and feels property tax is an equitable way if people want the program. Reid said she supports the l~ per gallon local gasuline tax option because it would share the responsibility and burden of maintaining the streets with tourists. She said gasoline is directly related to streets and by educating the people of Ashland, they would see the relationship and let them make the decision whether to support a l~ gasuline tax. 80b Guthmiller, 1765 Siskiyou Blvd., owner of Guthmiller Exxon, spoke opposing the l~ gasoline tax. He said there was a 2~ per gallon increase in gasoline in January that he absorbed due to the competition. He noted that tourists are now coming in groups or by buses, and that stations are having a hard time staying in business. He said their money was not made from gasoline, but from accessories sold. Rex Bounds, 2366 Highway 66, owner of Bounds 66 Exxon Ser- vice, said he also opposed the l~ gasoline tax proposal. He said competition between Ashland and Medford stations is great, and people will gas up in Medford if there is a difference. lIe said vehicles are taking les-s gas now and it is harder to survive in the service station business today. He said when this tax was imposed four years ago, it was referred to the people and they are ready to refer if again if necessary. .. - Ashland City Council Minutes :.october 8, 1985 I)age 3 . . Acklin asked for comments on some of the other options proposed. She said she was interested in the street util- ity'user fee because it is street related and ties to street use and hotel parking. Acklin said she was not supportive of a serial levy. , Smith said her objection to the street utility users tax is that a prime generator of traffic, S.O.S.C., would not have to pay since it is a State agency. She said one primary responsible for street cutting is the gas company and it would seem an equitable contribution to have a water/gas utility tax. Smith said she opposes a serial levy since it is not a long term solution. Laws said the natural gas tax would be brunt for people heating their homes with gas and tax should be equitable to all people in the City. He said the problem with a serial levy is that taxes go up but people can't identify what it's for. A utility tax, included on the City utility bill, would be something people could see and would be more acceptable. Reid suggested the Council consider one/two options for public to consider and then schedule a public hearing. Laws said the study sessions have been held and Council should make a proposal tonight and set a public hearing on that proposal. He said if a street utility use fee is pro- posed, that churches and non-profit organizations should be exempt. Smith disagreed, saying they also contribute to City street usage. Almquist agreed to do some research on church usage. Smith moved to direct staff to prepare necessary order to establish a street utility user fee, giving Council time to review and set a public hearing; Laws seconded. On voice vote, Elerath, Acklin, Laws and Smith AYES; Reid NAY. L.O.C.T. VOTING DELEGATE: Almquist said that in the past, the Mayor has been the voting delegate and an alternate should also be selected. It was agreed to ask Councilor Bennett to act as alternate. PARK ESTATE SUBDIVISION, Alsing reviewed his memorandum, informing Council that he has discussed the bank erosion on a section of irrigation ditch in the Park Estate PUD with the project engineer. and he feels the plan outlined to correct the erosion is sufficient. Also, Dr. Aubrey Hill, who brought the matter to Oluncil by letter, will be notified of action taken. -, , . Ashland October Page 4 City Council Minutes 8, 1985 . Reid voiced concern over the steepness in the area and possible trouble with planting. Alsing agreed it was approaching a 20% slope, but said there are other streets in the City as steep and doesn't feel there will be a planting problem. ADJOURNMENT: There being no other business from Council members, the meeting adjourned at 9:00 p.m. to an executive session. Nan E-:- Frank Ii n City Recorder L. Gordon Medaris Mayor NEF/sa .. " . ROLL CALL . APPROVAL OF MINUTES PEDESTRIAN AWARD DOWNTOWN PARKING PUBLIC SAFETY PLAN PUBLIC HEARING MINUTES OF THE REGX) MEETING ASHLAND CITY CO~CIL October 15, 1985 ~ Mayor Medaris led the Pledge of Allegiance and called the meeting to to order at 7:30 P.M. on the above date in the Council Chambers. Present were E1erath, Reid, Bennett, Acklin, Laws and Smith. Reid asked that the minutes of the regular meeting of October 1, 1985 be corrected to include her comments relative to challenging the parking survey saying if the office workers had been segregated in the survey it would have indicated that we have a traditional down- town as opposed to a shopping mall. Smith moved to approve as cor- rected; Acklin seconded the motion which passed unanimously on voice vote. The Mayor noted that minutes of adjourned meeting and executive' session of October 8, 1985 were not ready for consideration and would appear on the next agenda. , Kirk Faulkner of the AAA presented the City with its 22nd consecutive pedestrian safety award and commending the Police Department and Traffic Safety Commission for an effective pedestrian safety program. Smith noted the Traffic Safety Comm. should be extended appreciation. Laws requested that #8 under Ordinances be brought up in the event citizens were in attendance relative to the second reading of the ordinance on the subj'ect and moved to postpone further action until the Chamber of Commerce Board of Directors can be met with and a proposal for that body to have a one-year educational program dealing with the downtown parking problem be considered. Laws said there may~ be a need to go ahead with some of the other parts of the ordinance to generate monies to finance parking lots by improving existing facilities and perhaps adding as needed. Acklin agreed with Laws and noted she has clarified some misconceptions in the past and will now reconsider her position. Smith seconded the motion. Medaris said he'd like to see the matter dealt with in a reasonable length of time. On roll call vote motion passed with Reid, Bennett, Acklin, Laws and Smith voting in favor. E1erath opposed. Almquist noted a letter had been received from Allen Drescher and asked it be made part of the record in the event the ordinance is reconsidered. The City Administrator reviewed the actions leading up to the public hearing on the Public Safety Plan which included study sessions and noted that the procedure began in January of 1983 as a result of the Goals & Objectives Session Council holds annually. Almquist said as a result of the goals session Council directed that the Administra- tive and Operating Divisions of the City be streamlined to become more efficient and economical. Almquist said that all departments were to b, given a close review. Almquist said that revenues are not coming in as they did and that planning is necessary now to avert crisis in the future. Almquist said the Public Safety concept was adopted after a long study by Resolution in October, of 1983 creating the department and giving the plan a two year trial with a report and action due by November, 1985. Almquist cautioned the audience to listen care- fully because of misinformation disseminated and misunderstandings about the combination plan. Almquist said the intent was to maintain service at the present level while either reducing costs or holding them at their present level. Almquist noted that Public Safety Department consists of 80% of the General Fund and is very labor intensive with 88% going to personnel in fire and 83% in Police. o.....continued 10/15/85 P. 1 Regular Meeting ., , PUBLIC HEARING cont. Public Safety Plan) Ashland City Council 10(15/85 P. Almquist noted that in 1973-74 the budget was for $594,000 and has increased to $1,936,000 in fiscal year 83-84 or a total increase of 22% per year for a total increase of 225%, Almquist noted that the plan being adopted is in concept only and will be reviewed each year during the budget process. He noted that many meetings have been held with employees and is disappointed by the tactics being used by some personnel saying that input by employees has vigorously been sought by Public Safety administration including constructive criticism by both Unions during the two year interim trial period. Almquist read the agreement signed by the Fire Union, Almquist noted that because of illness and injuries in the Fire Department, a five man crew has been operating for the past 5 months, the manning level projected in the plan. Public Safety Director Lively gave the background of the Public Safety Plan 'since it was directed by Council at a Goals Session and noted that he has kept Council abreast of everything which has been going on to attain the goal of cutting costs while providing the public with a high level of service and safety, Lively said he has talked to personnel about the plan and that monthly staff meetings are held and a staff committee has been formed to encourage employee input. Lively said he is pleased with some of the programs the department has come up with and cited the Volunteer and Fire Special- ist program" Lively said costs of overtime were very high and the Fire Specialist program helped cut down costs but still allowed for some overtime. Police Chief Daymon Barnard reported on the progress of the plan and said in spite of having people off due to injuries/illness that the same level of service has been provided even with an increase in call for service the first six months of this year. Barnard said that one officer resigned in May and hasn't been replaced. Barnard said he has placed one officer on standby and he is a phone call or pager away. Barnard said the plan is working and will continue to work. Chief King reviewed the operation of the Fire Department as a result of initiation of augmenting regular personnel with Student Fire- fighters and Fire Specialists and said that he, Lively and the City Administrator travelled to several cities to check out programs implemented. King noted that fire calls have decreased by 23% and credited extensive fire prevention program for the results. He noted that fire losses were at the lowest level since records have been kept by the department. 10/15/85 P. ,gular Meeting .. - PUBLIC HEARING conto (public Safety Plan) Ashland City Counc~L ~V/iJ/OJ r. ~ King reviewed the scheduling and said that at present we have two shifts of six and one of five personnel. He said that the five person shift has been capable of handling emergencies so that the plan for having five has passed the test and will continue to work. King said there were errors in the hand-outs to the community and added that he was not given the r"port but secured his from the Daily Tidings. King agreed with the stress factor claimed by the firefighters but said that slightly over 1% of the firefighter's time is spent fighting structural fires. King said probably 50% of the alarm response is for emergency medical services and the reduction to a five man com- plement would not affect medical response. King noted that Battalion Chiefs and Engineers fight fires. As to response time, King said that the statistics are on the computer and that any location in the City can be reached in about 4y, minutes. King said the stats presented by the firefighters are in error in that they don't include the engineers. King said if the statistics speak to a need for more employees he will come back and ask for them. On question of Smith relative to nature of injuries and whether they are all work-related, both King and Lively said the majority are not although two police officers were involved in a rear-end collision and are now back on the job. Almquist said that its not how many paid personnel you have waiting at the firehouse for a fire, but how many trained personnel are avail- able on the scene to actually attack the fire. He said that volunt- eers make up one million of this country's 1.2 million firefighters (83%) and that 70% of the cities in the nation rely on volunteer departments - especially the small citieso Almquist added that to say Ashland cannot function with a given number of fully paid firefighters augmented by paid off-duty firefighters and trained student fire- fighters is an unfounded conclusion. Reid expressed concern that student firefighters don't have the same basic training as regular firefighters and King said they have 88 hours~of training and that it is not the policy to send rank and file firefighters outside the City for training. King said he has one firefighter (Pfeifer) who started out as a student firefighter. Reid asked that Chief Barnard make the response time file available to her for study. Barnard said he has not seen any change in the response time and explained the priority sysbem saying that life and property in immediate danger would be number one etc., and that number 4 would be barking dog or lesser problem. Barnard explained that incidents after the fact are responded to as soon as time allows but are not monitored for response time. Reid asked about the training budget for police officers and Barnard said it is the same and that police officers are allowed to go to school of their choice and that there are two training days a month. Barnard added that classes are suspended in the summer because more instructors are available than students. Barnard said they train 9 months out of the year. Lively said both Chiefs put in for larger training budgets than received. 10/15/85 P. 3 'PUBLIC HEARING cont. (Public Safety Plan) Labor Consultant Bodi11y noted that the manning and organizations policies are spelled out in both union contracts as a basic man- agement right and both Unions have agreed. Bodil1y read the management rights clause and briefed Council on the rest of the provisions as they relate to the grievance process to address any safety and work assignment issues. Bodi11y further cautioned Council that to "negotiate" manning standards with either Union in a public hearing would jeopardize rights under the contracts. Reid asked Bodi11y how many people were in the bargaining unit four years ago and the number today and Bodi11y said he didn't know. Almquist reviewed the present manning and work schedule and the pro- posed schedule. Acklin expressed concern that personnel not drop to 'below five firefighters for fear they would be overworked and Almquist noted that last year 750 calls were received which included medical, washdowns and various other calls - not necessarily fires." On question of Bennett as to who stays at the station when .t~e crew is out. King said they rely on callback and automatic aid from other area Fire Departments. King said that he had fourteen people manning the fire at 348 Hardadine and that when the call came in his personnel were in a physical testing situation and noted that the call was received at 1:55 p.m. by dispatch center; personnel checked in at 1:57 p.m. and arrived at the scene at 2::00 p.m. King said Dist. 5 responded and an off-duty Battalion Chief responded to the Station. Police Officers' Union official Mike Snyder said they were not involved and had no input into the Plan. Snyder challenged Chief Barnard's report on level of service saying that is is down for the past accord- ing to Patrolmen and Dispatchers. Snyder also said Chief King's report dealing with Oakridge, Tennessee's plan was in error and noted that Oakridge does not have a public safety plan. Snyder said he was presenting the strong opposition to the Public Safety Plan by Union personnel and alleged there has been an increase in management cost and that manpower had been cut. Snyder then reviewed salaries of the bargaining unit. Snyder added that the plan has created a morale problem. Snyder alleged that Union personnel are 100% in opposition to the plan. Andrew Bedogne related his experiences as a student firefighter and expressed concern that the manning of the fire shifts at 5 personnel is inadequate for the needs of the City. Bedogne said it was the intent that student firefighters would augment the regular crew and said the fire specialist doesn't always arriv~ at the scene when needed and the initial attack is critical. On question by Laws on how many incidents Bedogne was the first to a fire, Bedogne said twice. Bedogne said that the training program conducted by Dan White is excellent. Bedogne said that time available would not permit him to get his fire science degree, but that he got the same training as a firefighter. Before Dennis Sigmon, 263 Terra Street, was given an opportunity to speak, the City Administrator advised Council that Sigmon has a suit pending against the City. Sigmon alleged that service had been reduced and there aren't enough officers on the street. He said when """. .conto 10/15/85 p. 4 Kegular Meetlng , . . . PUBLIC SAFETY PLAN PUBLIC HEARING cont. . Ashlana ~1ty ~ounC11 lU/1J/~J ~. 5 management was talking about combining that he recommended that the present Police Department be made into a new city hall but the suggestion was not accepted. Sigmon said there could be a cost savings by cross-training Battalion Chiefs and Sergeants and $540,000 could be saved in 5 years. Sigmon said the proposal he is making would provide monies to remodel the civic center complex with- out using revenue sharing monieso Anthony Nunes, 1052 Bellview, spoke for the Firefighter's Union saying that Firefighters are against reduced manning and recommended that 6 firefighters be maintained on each shift. Nunes said the study done by the firefighters was developed with figures taken from the staff proposal and said cost savings could be realized by phasing out management positions created because of the Police/Fire merger. Nunes said the agreement called for personnel not to go below the 5 man level but that didn't mean that 6 would not be better coverage~ On question of Laws as to how Nunes perceives administrative positions, Nunes said people not doing shift work etc. Acklin asked for an explanation relative to the figures Nunes referred to in his prepared statement. Nunes said they used a fire specialist's wage of $17,500 based on a yearly salary and the City Administrator explained error in the figures used by the Union. Laws said he did not have a copy. Nunes said he had given the Director the study the day before and assumed it would have been passed on to the City Admin- istrator. Smith criticized the method used by personnel:: of the Fire Department in distribution of scare tactics and emotional reporting along with an ad in the newspaper and said some of their actions bordered on the inflammatory. Smith said she would appreciate a more direct approach rather than an effort to generate publicity. Smith said Council is always accessible. John d'Entremont reported on the newly organized Community Service Program saying that the program started with ten volunteers and now has over 100 from Talent, Phoenix and Medford along with Ashland. Among efforts of the volunteers, d'Entremont said work is done with Loaves & Fishes, Blood Pressure clinic, patrol of Watershed during the summer season, municipal court and the public library. d'Entre- mont said based on a minimum wage, the volunteers have already created a savings of over $22,000. Jackson County Sheriff C. W. Smith commended the City on the Public Safety approach taken and reviewed response time priorities. Smith said the service of the Police division has illustrated there is an adequate number of personnel and said the Public Safety Plan will work for Ashland and that the long term results should be considered. Tim Lytle expressed concern that the number of firefighters is inadequate to serve Ashland. Wayne Rowley recommended that CounciL seek out rank and file to get their feelings about the Public Safety Plan because dissatisfaction among the firefighters could result in their leaving the city and less qualified people will be picked up to take their place. 10/15/85 P. 5 ~gular Heeting i. ., PUBLIC SAFETY PLAN ~PUBLIC HEARING cont, i\SCl.l.:inO I...o.LLY ,-,UULlL.L.L ~"'I ~...I{....... _ U _ \ . . . " Joel Gonzales expressed concern with the number of officers available saying he was formerly a member of the department. On Reid's question as to when the reserve program was discontinued, Gonzales said in 1984. Bodi11y advised that the program was discontinued due to Union opposition. Jack Nicholson spoke in opposition to the Public Safety Plan alleging that a disproportionate amount of money is going into Administration rather than for people working on the line. Roy Jorgenson, 862 Michelle, asked for a review of what made up the 226% increase over the ten year period. He expressed concern that the firefighters are not getting increases and said he would pay more in property taxes to fund the police officers and firefighters. Don Lohr said he is concerned with the figures mentioned by the Union relative to the administration ratio of 1 to 1.5 between management and line personnel. Officer Bob Smith reviewed his responsibilities and said he enjoys working for the City of Ashland. Smith expressed concern that volunteers are contacting grade schools for safety training etc. because of the need to have officer's visibility. Smith said the calls coming into the station are prioritized but more officers are needed to avoid a decline in the level of service, Reid asked Smith if reduced manning has changed the time it takes to solve cases and Smith said they still get solved. On Laws' question as to whether the workload is constant or whether there are times when more help is needed, and Smith said there is no way to predict. Elerath asked if Smith is for or against the public safety plan and he said the con- cept to save money is one no one could argue with, Smith said there are a,lot of areas which could be worked on such as narcotics but there aren't enough personnel and the whole burden is on the detectives to solve these cases. Chief Barnard said in the first six months of 1985 each police officer averaged 26.4 minutes at the scene on various calls. On Reid's question as to how many cases are being solved now compared to four years ago, Barnard said they are up 28%. A letter supporting the Public Safety Plan was read into the record from Charles and Linda Butler. At this point the public hearing was closed. Smith said she would like to consider the results of the public hear- ing and study further before making a decision. Reid agreed with that proposal saying she has more information to follow up. The Mayor noted that the testimony he had heard did not indicate that the pro- gram was not successful and urged that a decision be made, Laws moved to table until the next meeting to allow time for additional study; Acklin seconded the motion. E1erath commented that the problems aired seems to be more of a union vs management situation and expressed concern that there is so much anti-administration input by the Unions. Bennett said she would like to have more firefighters and police but realizes this is impossible and feels more time is needed to give the public hearing's input some thought. Council voted unanimously to table until November 5. Mayor Medaris expressed disappointment a decision was rot reached. At this point the meeting was turned over to Councilor aws. (11 :15 P.M.) Hayor left the meeting. 11/15/85 I .", ,gular Meeting L. . , Ho~ard Miller Sewer Request O/S City Dean's Rideabout Request Ashland City Counail LV/iJ/OJ r.L \ A memo was read from the City Administrator relative to a sewer request for connection outside the City from Howard Miller and recommending that an areawide solution for the problem be sought by using the pro- cess implemented in the Fordyce area by calling neighbors together to plan for annexation of the area property. Miller's letter was reviewed and Smith noted that the sewer line there is almost to capacity. Alm- quest said he will investigate and report back. A letter from Dean Spencer was read describing his proposed route for tour service and reviewed his plan to advertise by a sign on the roof of his vehicle and the distribution of cards with photographs and descriptive writing of the tour being offered. Spencer's letter noted that he would operate 4 days a week - Tuesday through Friday from 10:00 A.M. to 4:00 P.M. Elerath asked Perkins if he would con- sider hiring people like Spencer as part of his franchise operation had Spencer gone to him instead of Council and Perkins said he would not because there are so many things involved in connection with the taxi business and it would create lots of additional expense. Perkins mentioned the tours already being offered and said that traffic con- gestion and parking problems should be a big consideration in coming to a decision. Perkins said he is interested in the number and kind of vehicles and they could pass as taxis. Perkins said if his company experienced any drop in business it would be difficult to make up. Plans for parking the tour vehicle were discussed and Laws wondered if there would be adequate space where the horse carriages are allowed to park by the information booth. The proposed sign was discussed by Council and Fregonese noted that the sign ordinance doesn't include a criteria for signs on vehicles. Reid said she saw the additional busin- ess impacting her income since her husband does tours on busses. Smith wondered if number of such tours could be limited if this one is approved. On Reid's question of the City Attorney as to whether the City would be liable in the event of an accident, Salter said he didn't think so. Reid said she would abstain from voting because of husband's business conducting tourSQ Reid said that we don't have signs on cars now and Spencer said that the sign will be removed during the tour and will look like any other vehicle. Perkins said if Council approves one request he doesn't see how it could refuse to license others. Perkins said that insurance would be necessary to cover the City because the franchise calls for it for his cab business. Salter said the franchise ordinance makes the insurance requirement. Acklin said it would seem to her that if Spencer has to come to Council for approval it wouldn't be violating the taxi ordinance. Council denied request saying that a policy should be formulated to preclude the number of requests etc. and invited Spencer to come back should his request go along with new policy. Acklin said she would see what input should could get from the Visitors & Convention Bureau. Elerath said he wants to protect the taxi franchise. 10/15/85 P. 7 ;u1ar Meeting L . -. ~ Repair of Sidewalks Uncollectible Utility I!ills Transportation Util- ity Resolution Review Community Development Grant from Or. Arts Public Forum Public Safety Ord. Parking Restrictions Ordinance Improvement of Water St. Parking Ordinance Improvement of Ridge Road Ordinance Fordyce Annexation Ordinance Fordyce Withdrawal from JCFD 115 Fordyce Annexation Rezoning Ordinance Downtown Parking Ord. Oak & N, Pioneer Park- ing Restrictions Res. Ashiand Llty LoanC1L l..V/l..::J/ OJ ro ts Postponed Postponed The City Administrator asked Council to review the draft ordinance and resolution proposing the establishment of a transportation utility fee and return comments in writing for further consideration. The proposal to apply for a Grant from Oregon Arts Commission for 'the Winburn Way building was reviewed and Acklin moved to approve; Reid seconded the motion which passed unanimously on voice vote. No commento Tabled. First reading postponedo Postponement of first readingo Second reading by title only was given an ordinance ordering improve- ment of Ridge Road under the Bancroft Act and Acklin moved to adopt; Bennett seconded the motion which passed unanimously on voice vote. Second reading by title only was given an ordinance rezoning recently annexed land (Fordyce Street Annexation) and E1erath moved to adopt; the motion passed unanimously with no objection. Second reading by title only was given an ordinance withdrawing land from Jackson County Fire Dist. NO. 5 (Fordyce St. Annexation) and Smith moved to adopt; Acklin seconded and since there was no objection the motion passed unanimously. Second reading by title only was given an ordinance rezoning recently annexed land (Fordyce) and Acklin moved to adopt; Reid seconded the motion and since there was no objection, motion passed unanimous1yo Postponed. Postponed. 10/15/85 p. 8 ~gul;jr Neet:Lng f\Sil.1.anU Ld..LY .....UUHC.L1. J..VI J....,11 U..,1 .... -' j, . Public Safety Res. Tabled. 'Ser~na St. Clair Reid asked that Serena St. Clair be put on next agenda for appreciation, Adjournment The meeting adjourned at 11:45 p.m. Jan E. Franklin :i ty Recorder L. Gordon Medaris Mayor 10/15/85 P. 9 ql{ ~HE ~PIRIT OF GJESSE 'WINBURl{.....:.. The Ashland Community Center Presents: THE__ WINBURN WAY AFTERSCHOOl WORKSHOPS 'Please notc:Horkshops begin the vlCCJ~. of. Scpt.16 unless otherwise designated:, Workshop tuitions vury, for specific details call 488-0231 Ashland Community Center 59 Winburn Way PRE-BALLET Wednesdays 3:00-3:45 Ages 4-5 CHILDREN'S TAP Wednesdays 3:45-4:00 Ages 6-10 _ CHILDREN I . Thursdays 3:45-4:30 Ages 6-7 CHILDREN II Mondays 4:30-5:30 Ages 8-9 ELEMENTARY 1&11 Mondays 5:30-6:30 Ages IO-up Fridays 4:30-5:30 DANCE EXPLORATION Wednesdays 4:30-5:30 Ages IO-up All classes on-going. . the ballet academy faculty PositivelY 4th Street Fourth st.between(A&B) JEDAHZ LIVING MOVERS haiku & tera Mon. & Wed. 4:00-5:0~ Ages 7-16. . . MODERN DANCE FOR CHILDREN ' - ._~~. rosaliiid schrodt- .-:-:-:-.~ Tues. & Thurs. 4:00-5:00 Ages 7t'13 . . ! FOLKDANCES FROM HOME & ABROAD andrea schaffer Wednesdays ]:15-4:00 Ages 6-10 ; Hunter Park Center 1699 Homes Ave. Merritt Swing Hall 720 Walker Ave. Am ADVENTURES FOR CHILDREN shari craddOck - Tce~c~ys 3:15-4:15 Ages 4-7 Tuesdays 4:30-5:30 Ages 8-12 , BEGINING cONVERSA110NS IN FRENat yves erickson ' i. Toles. & TJ:1urs. 3: 30-4: 30 Age.s ~-12 DULCIMER & HOMEMADE MUSIC _marknelson Thursdays 4: 30-5: 30 Age-i-9-up -- class begins Oct.l0 BOOM lMUMPITY TWANG TWANG mark nelson Wcdncsd~y 3:00-4:00 Ages 5-7 cluBS begins Oct.9 PEACE HOUSE 1'2 S.LAUREL WRITING CREATIVE carolyn myers 'i'llUl"sdnys 4: 00-5: 30 Ages ::;1-12 ;GISTRATION WILL BE HELD AT lE ASHLAND COMHUNITY CENTER. oPT, 11&12 10-2. OR TIlERE [LL BE ONGOING ENROLLMENT ~ 'fl-lE WORKSHOPS. ." J" f - -J,~ C-~IN'~; w~, J w ~ o (;) .I~", ! , ' . _,......._,..L.._ )R MORE INFORMATION CALL: 488-0231 ro' (, ,. l;:,:.t:t;. , ", . ~ ~.. [ r ( -~~q", , f' ~. . .. ":'7;-_ . ,<'i ':: ';~. '" ; .~... ' , ..<t.,.......".. ..J..:..... , ':. :;'i.,",.-,: -I '1:\.,'''W\i}}>.~ ",:~,/ -----""".f.:j:\ ~,,,,"( '^ \~' ':::e"),:, t. ':""'\ I-::!:I; ...v-::.~~?~\ 'C-~'-_,'':'.'H';:i''ff'; ~~~S~~:- -; """"0 '.''!'''''l'J., ~"';-~,. THE WINBURN WAY: AFTERSCHOOL WORKSHOPS i' IN THE SPIRIT OF JESSE WINBURN.. ........ THE ASHLAND COMMUNITY CENTER PRESENTS, For the ENJOYMENT OF CHILDREN The Winburn way offers creative and exciting experiences in the arts, for the CONVENIENCE OF PARENTS the workshops are spread out in different neighborhood centers across town. Children of all ages can explore the world of art! HUNTER PARK CENTER: 1699 Homes Ave. BEGINING CONVERSATIONS IN FRENCH!: Yves Erickson Tuesdays & Thursdays 3:30-4:30 Ages 6-12 S15.00/month(one Begins September 17. $30.00/month(two Bcgining French conversational class by native speaker. on fun, games, phrases and vocab~lary development. per Neek) per week) Emphasis DULCIMER AND HOMEMADE MUSIC: Mark Nelson Thursdays 4:30-5:30 Ages 9-up $30.00/six .week session plus $25.00 materials fee for a dulcimer kit due by Sept.26. Begins October 10 The mountain dulcimer, one of the most beautiful folk instruments, is also one of the easiest to play. During the first class, each student will build an inexpensive dulcimer (yes, it is that easy); we will then learn the subtle joys of musicmaking. Recommended for students with all ranges of musical experience, this class is also an ideal introduction to music. Students with their own dulcimers need not pay the additional materials fee. MERRITT SWING HALL: 720 Walker St. ART ADVENTURES FOR CHILDREN: Shari-Craddock Tuesdays 3:15-4:15 Ages 4-7,Tuesdays 4:30-5:30 Ages 6-12 Begins September 17. $35.00/seven week session Children will express their imaginations with a variety of media and techniques. These include: painting, drawing with colored pencils and ink, printmaking, clay and wood sculpture. There will be two special projects, marbleizing and printing paper for creating their own journal and block prints for applying their own design , on a T-shirt and wall hanging. Clay projects will be glazed and fired. BOOM THUMPITY TWANG TWANG: Mark; Nelson Wednesdays 3:00-4:00 Ages 5-7 $30.00/six week session Begins Oct.9 On homemade instruments like the jug banjo. coffee-lid cuica, and the bean-o-rattle, we'll explore the essence of music making. Using directed improvisation and creative play, we'll learn such musical concepts as rhythm and pulse, loud-soft, pitch and more. The kids build the instruments, then they develop written sumbols for the sounds. then they write music for the ensemble, then they perform. then they..... .learning about music _w~s neve,r _ so fun. POSITIVELY 4TH STREET: Fourth St. between A & B JEDAHZ LIVING MOVERS WORKSHOP: Haiku and Tera Mondays and Wednesdays 4:00-5:00 Ages 7-16 $3.00/class six week session Begins September 16. This workshop will be LIVING! We will be moving with: drama, mime" rhythm, shadow-dance, storytelling, masks and artistic lifeforms. We will expand like a huge purple rubberb.:md into artistic._ creative and spontaneous living movers. This workshop will be working toward a community performance with the Jedahz Living Theatre. Come play through living motions.. ... ~~~~~~~>~:,~:.j':E<~ ;(~~~~!:~, ;;'-:'" '~'::.~,;~>.. . i, j.._-. f, .", .": - ~I..',.-.. ',. . ' .- :'" , ' ~~~~{iV~W~:~f,il.~~;~;~~~~~~f~}~~~~~!,:.F . , , ~;/t:*i?t:"",> j~!~;::~:;\;"o:~'..:&': I" " , ".^, ..,' ~~;~t'::'<;~'~'"7;f~~::'~~~/::: ; t' .-, i' !., r l,' , t,. i' , i' ' ': :'. ., ','. , p~i~~~~j~~~~-'~'~;{1~~~i.~~~:~i~~~!}~~;l'~: ,. '. .' . . . - .,' . ~. ; '-,'. ,J STILL AT POSITIVELY 4TH STREET: 'r FQLKDANCES FROM HOME AND ABROAD, Andrea Schaffer .Wednesdays 3:15-4:00 Ages 6-10 $14.00/four week session Begins September 18. ~. Dances will be taught from Java, India, Germany, Greece Sweden, France, Japan, American Indian as well as traditional American folk dances. Costumes and masks will be included. There will be special emphasis on developing music listening and movp.ment skills and distinguishing music and dance from different cultures. MODERN DANCE FOR CHILDREN: Rosalind Schrodt Tuesdays and Thursdays 4:00-5:00 Ages 7-13 . A fun, fast moving class to give the young dancer a solid background in all forms of dance. Class is designed to develop within the student a sound understanding of correct posture and graceful movement for long term results. Modern Dance Technique and some improvisational exploration will be included. PEACE HOUSE: 72 So. Laurel Street WRITING CREATIVE: Carolyn Myers Thursdays 4:00-5:30 Ages 9-12 S18.00/six week session, Begins Septi19 Creative writing in all forms: short stories, poems, plays and journals. For writers and kids who wish they were. ASHLAND COMMUNITY CENTER: 59 Winburn Way.. ....._,. .~ PRE-BALLET: Christine Cline Wednesdays 3:00-3:45 Ages 4-5 $12.00/month Creative and ballet movements for enrichment and coordination in relation to the world of dance and ballet. CHILDPEN'S TAP: Christ-ine-G-l-ine- Wednesdays 3:45-4:30 Ages 6-10 S12.00/month Introduction to tap dancing for children. CHILDREN I: Diane Gaumond-Hyrst Thursdays 3:45-4:30 Ages 6-7 SI6.00/month CHILDREN II: Diane Gaumond-Hyrst Mondays 4:30-5:30 Ages 8-9 $16.00/month Introduction of ballet technique through posture, vocabulary, barre work, rhythm and expression. ELEMENTARY I & II: Diane Gaumond-Hyrst Mondays 5:30-6:30 & Fridays 4:30-5:30 Ages IO-up SIB.OO/month (one per week) $34.00/month (two per week) Designed for exploring the fundamentals of ballet technique. Students eligible for pointe classes are at least in their second year of academic training and must take at least two classes per week on regular basis. Such students will first be auditioned by instructor to determine their physical ability. Parental consent is required. DANCE EXPLORATION: The Ballet Academy faculty and guest artists. Wednesdays 4:30-5:30 Ages IO-up S1B.DO/four class session These dance exploraton sessions will include: tap, cheer leading, music theory for dancers, pantomime classic, acrobatic, clogging, square dancing, russian character,jazz, ballroom and spanish works~op. FOR MORE INFORMATION PLEASE CALL THE ASHLAND COMMUNITY CENTER.488-d231. Mon.-Fri. 9:00-2:00. Registration will be held here on Sept.11&12; 10:00-2:00. There will also be onqoing enrollment in the workshops. .Please note: The workshops have various meeting places an9 starting dates. If no date specified then workshop is ongoing. I, bV;\~:,.':' ,. ". > ',' " i .,. \:~.; 7:. ~'., ',~, ): ".,.,...', """, '1"'" - ' r . I .:::~....~- ..-. - - _.-. " ,. - ~#~t~j!.~l~~~}~~t~~,; <. " t~~~4~~:~,?~.~~!i~~~1:~rt~)~~~~:~i}~l~~:~. [ i , , " ,:'; r' \~,7i.};;i~+,:"::'~\~:~'~;;,;~~~,;~~:. r,." :.. . '.' ...... " -,~ ' . ..'. . " . ~. " ..~ \ f t~o,:I,:',:,:,.,...i::j.::;;;;~L,;\.i,j;,;~, ! ..~.~';:~~;::~ !_~ ';~__.~~?:'::;c;~~;::~~~.~~;:~~~}~~:~- .'.:- " ," .:.,..' \ . . . RESOLUTION NO. 85- A RESOLUTION CONCERNING THE DEPART~~NT OF PUBLIC SAFET~EXTENDING RESOLUTION NO. 83-58 FOR TWO (2) YEARS. , . HHEREAS, an overall plan for the future of the public safety function has been prepared by the combined manage- ment staffs of the police and fire divisions; ,and HHEREAS, the plan proposes cost savings proposals which the management staff believes will maintain or improve public safety functions. \iHEREAS, additional time is needed by.the City Council to evalu- ate the effectiveness of the program before making the recommended organization changes permanent. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Ashland, as follows: SECTION 1. The document entitled "Public Safety, A Plan for the Future", dated July 1985, is hereby approved in concept as a guide for the future organization and staffing of the public safety function during a two (2) year period ending on October 31, 1987. SECTION 2. Any future changes to organization, staffing and/or !unding levels shall be part of the annual budgetary process. Except for budgetary exigencies, the implementation of proposals during said two-year period shall be accomplished by attrition so that no present employee shall be displaced as a result of said plan. SECTION 3. Proposals for changes in capital facilities shall be considered independently as a part of the adoption of a Capital Improvements Plan for the City. The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of , 1985. Nan E. Frankl~n City Recorder SIGNED and APPROVED this day of , 1985. L. Gordon Medaris Mayor '\:' ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 2.28 OF THE MUNICIPAL CODE CONCERNING THE ADMINISTRATIVE AND OPERATING DEPARTMENTS, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1, Sections 2,28.140, 2.28.150, 2.28.160, 2.28.170, 2.28,28U, 2,28.290, 2.28.300 and 2.28.310 are hereby deleted from the Ashland Municipal Code. SECTION 2. New Sections 2.28.140 - 2.28.170 are hereby added to the Ashland Municipal Code and shall read as follows: Public Safet De artment - Created. A ety Department 1S ere y create w 1ch is under the direction of the Director of Public Safety, and consists of such police and fire employees pro- vided for by the position classification plan or city budget, and such other employees as the City Administrator may assign to said department. 2.28.150 Public Safety Director - Duties. The Dir- ector of Public Safety, subject to the approval of the City Administrator and City Council, shall organize and maintain such divisions in said department as the operations may in his judgment require, and shall be responsible for the supervision and control of all divisions of said department and for the functions herein assigned to said department. The Director of Public Safety shall, in the lawful exercise of his or her duties, and subject to the provisions of the City Charter relative to the Chief of Police, have all the powers tnat are now or hereafter may be conferred upon Sheriffs by the laws of the State, and shall be entitled to the same protection. 2.28.160 PublicSafet e D1rector 0 Pu 1C a ety s a ave t e aut or1ty to adopt rules and regulations for the administration, discip- line, equipment and uniforms of the employees of the department, delegating powers and duties, and prescribing disciplinary action for violations of any such rules and regulations. Safet De artment - Functions. The functions ety Department are as 0 ows: A. Police. The maintenance of law and order in the City; the enforcement of all laws of the United States, the State of Oregon, and all ordinances of the City, except when such enforcement is by such law made the responsibility of another agency or officer; and the 'administration of the City lockup, and the care, custody and control of prisoners. -1- .~ .. . B, Fire. The prevention and extinguishment of fires; the enforcement of all laws relating to the pre- vention and extinguishment of fires, and of the storage", sale and use of oils, combustible materials and explos-",., ives; the investigation of the causes of all fires and'.: ", ' the coordination with the police department where arson , is suspected; the inspection and testing of all hydrants, standpipes and other fire warning and control systems; and the performance of disaster and mutual aid services in accord with plans and agreements approved by the City Council. C. Communications. The receipt of all communica- tions for aid or assistance by citizens or other agencies, including law enforcement, fire and medical aid services; the dispatching of police, fire or medical aid services; the maintenance of data and recordings of all communica- tions; and the coordination of communications with other area agencies. D. The performance of such other functions as may be assigned by the City Administrator, City Council, or by applicable State laws." SECTION 3. Resolution No. 83-58 is hereby repealed on the effect- ive date of this ordinance. The foregoing ordinance was first read by title only in accord- ance with Article X, Section 2(C) of the City Charter on the dav of , 1985, and duly PASSED and ADOPTED on the day of , 1985. ATTEST: :'an E. Franklin City Recorder - Treasurer day of , 1985. SIGNED and APPROVED this L. Gordon Medaris, Mayor -2- .. , . ., :\ . r '. . \... ---.------- - ~ - RESOLUTION NO. 85- A RESOLUTION AMENDING THE 1985-86 BUDGET AND MAKING APPROPRIATIONS WHEREAS, the Citizens Budget Committee met on September 26, 1985 and approved a proposed supplemental budget reflecting changes occurring after the Citizens Budget Committee had completed its regu- lar budgeting process; NOW, THEREFORE, BE IT RESOLVED that the 1985-86 Budget is hereby amended and appropriations are made as indicated on EXHIBIT "A" which is by reference made a part hereof. The foregoing Resolution was READ and meeting of the Ashland City Council on the 1985. duly ADOPTED day of at a regular Nan E. Franklin City Recorder READ and APPROVED this day of , 1985. L. Gordon Medaris Mayor r- \: ~.--...... -- "" - -.~ EXHIBIT "An (Page 10.f-3) '\... - . ., \ . I " . SUPPLEMENTAL BUDGET 1985-86 REVENUE SHARING FUND RESOURCES Beginning fund balance Interest on investments Revenue Sharing allocations (entitlements) Total resources $(58,701) ( 462) 263,163 $204,000 REQUIREMENTS Materials & services Capital outlay Interfund transfers Operating contingency Unappropriated balance Total requirements $ 5,000 27,000 34,166 65,834 72,000 $204,000 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CEMETERY FUND RESOURCES Beginning fund balance $ 8,657 REQUIREMENTS Personnel services $ Materials & services Total requirements $ 7,100 1,557 8,657 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * GENERAL FUND RESOURCES Public Safety grants, (9-1-1) $,33,500 REQUIREMENTS Capital Outlay (Public Safety) $ 33,500 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * .' / (' ---~- - " \~ ~ \, '" L L ~ < , < { , I (.., (' ( \ '. \ ". \ \ " / ( \' \ Il \ ( ( f " ( ~ -' -~ --- .. .\ , '--- - (Page 2 oz.::; PARKS & RECREATION FUND , RESOURCES Beginning fund balance Property tax - current Property tax - prior Interest on investments $ (3,219) (11,094) (1,534 ) (200) $(16,047) Total resources REQUIREMENTS Personnel Services Materials & services $(12,354) (3,693) $(16,047) Total requirements RECREATION SERIAL LEVY FUND RESOURCES Beginning fund balance Property tax - current Property tax - prior Interest on investments $ 3,219 11,094 1,534 200 Total resources $ 16,047 REQUIREMENTS Personnel Services Materials & services $ 12,354 3,693 Total requirements $ 16,047 . \" ( " \ 1 L- \ I " { ./ \ ( \ L. ./' ( , I ( t , \ '-- \ \ \ ( f I (' " (The above actions are proposed, pursuant to discussion with the City's independent auditor, to segregate the serial ( levy transactions into a new fund, effective July 1, 1985.) \ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * /' ( ----- - ~ r l~ / , , ( , -.--....- -- ...' .. ... PARKS & RECREATION FUND .. ,\ RESOURCES Beginning fund balance Interest on investments , Total resources REQUIREMENTS Materials & services (Parks Div.) Unappropriated Total requirements PARKS & RECREATION TRUST FUND RESOURCES Beginning fund balance Interest on investments Total resources REQUIREMENTS Materials & services Unappropriated Total requirements (To establish a Parks & Recreation trust fund.) (Page 3 of 3) $(12,195) (600) $(12,795) $ (600) (12,195) $(12,795) $ 12,195 600 $ 12,795 $ 600 12,195 $ 12,795 PARKS & RECREATION FUND * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * RESOURCES Beginning fund balance Interest on investments Interfund transfers Total resources REQUIREMENTS Parks Division Capital Outlay - Other Projects CAPITAL IMPROVEMENTS FUND RESOURCES - Beginning fund balance REQUIREMENTS - Capital Outlay - Equipment PARKS & RECREATION CAPITAL IMPROVEMENTS FUND RESOURCES Beginning fund balance Interest on investments Interfund transfers Total resources REQUIREMENTS _ Capital Outlay $(40,000) (3,400) (8,500) $(51,900) $ (51, 900) $(24,030) $(24,030) $ 64,030 3,400 8,500 $ 75,930 $ 75,930 (To segregate Parks & Recreation capital improvements from those of other departments of the City.) * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * (-- ------ .. ,. . - . . A +, +"e. (e.,~ ues+ C) f C ~fl iel}S <9-r As~thJ. A fe-~if'D;:' lljC{S /oec,+ej q-f r-h~ A$~L'hJ ~/ SfC{+'D~ (-c.e~e~ fJY}j ~ GqloJG -rV Py SfC{-!-,o; /" A&A)ancA. Jh <.: f 0 /1 "Iv I ':j q/e. f ~e. S I,J ~tIi +wes +h...-! ~ve(e. jC1+h.e-reJ. -rAere Cff~ &t/er ?tJO ;'Jncdv(e.> -(rom A-shlan) f'e..s,Aen+s , i t~+I-tIOI'\ ,Q'\eZV(.S1Irj CClble T J/. Po.. ,I S+ct l Tn ~a ~j _ .. .: . Nc-l Add,<ss ~SiC.vLVk1 :\+*~ lo5~ 'Sf- 7---AStA- _/J. .,,~-:- ""/7;:\. b't. l3 V.0[ S / cu..\-. Mu.~J!; -f~ If{;'! ~7~~~ ~/))C~~~ r/~t;; /L-~~~ -a~~ l/1 a:~J ,~vli O-~'l tIJ-{, ''C. ,13 1 (J ~ J?1- _' :~~k)~'('1 C,c.'c~J3~_ po, Sc/X llfo 7 ~(Q",'t-: ,.;Ii(,.,t,/-:;>,,--f.::I7-j""~"<" 'I-: fi?/~,.'-Z.L - c:.~~>a-"4i, __ !:It-:-iJ,I) 7fJ;? , y,~y- C(/A;' ST, h" r. 105 ,;'li.r~2C~\~ ~::;S7 (J6h\.-=ib2-k~ .>',~')-b,JA~ 7~i...\ O~K~, t4S\4Ll:I.lVP f'yi/T4{(J "!,"k~5 (:'4'k</ /'. (J /30 r ':;,,-6 . ---hA/c?.e-,/ c.., , ',: "',(', '-, -1_~/ /1, I . ,-;I -"" /f i' y:::.') /I (I I r) -:- ._c ,L~.... ~ .~,.c....."J..~"L ../.:J I...,t'-~V\ <:J-Cl.-~ [,~---i---G"~"'-1<.., ~)Jl{L~\ /: i)':,:N~ / 1Cf7 Cios6wJ _dk.Z' ~~(Q-~-QG " ~:'''J\ ~~~:~ , II I ( />et~~,~ 14 ::L..{,.f'~<,,-.?/ I:t C 41/1,-(L t. /9 0/ F 4-5' f/ L ,/I ,r? p " . ~ t;1 ~ :!//t~~~-1-- //?C 4;-~,4.Jv//4/#t~/<C~ ~~4v:p-? 0/< ~ ~~~ I'!>\ CoolJ1 E.. N~(".L..l3I'v~. -::/} , y' C~uJ. 3''S}' '\\ - \Y\ c' sf" /Cc.;y/~~, ;, citi/vlfM/ 6<-/ h ~:r;;tr ')"fd~ ~L I:!lf//{r~,T~ ( , '/.. , ;);"1 Jh1t ljiyJ At./I--JJ '/ .':. \/ r,-- ._)c\\ \"C':S~,c,;l '510 (~~I-'5t(it"'V D 1(/;;1 'fll? A sh.I,"",t.i. //)f~~t"lf' l;',-z "2Z-ZS ~)tiK(Uw ~lt!d, /Wz,,~ , I 1- :"\":" \ \ ,\i'll\tr.. cl )lS t-\\ec.:.>e, -':K, -C)'::>UC1'<.t 1'-,:Jl V~I\ == v-\ P ~ ( I 31 I r -+ UdwtJ c4 s l-tH ".k{ -,' ,:.;: " (/, ,/2) I' ~,I. (7 . 'L. ,'....-0'--"" j\ c...,'\..A-"-"-... ." {/ I~ (.'----<--Ie l,z...eA1../!.--<,~,_ .:-~ '-. L' L 'J 5-1 {' - c" <;;..,.. - ,~ - )' - /\ S h l.'-,,<{ u,r. , I (E!) .. . . memorandum CJ"'~ 10 23 85 (IT 0: :':':\"'BLE !,iAYOR and MEMBERS of the CITY COUNCIL JIf rom: ~llbjrd: [,lQUOR LICENSE APPLICATION JAYHON BARNARD, CHIEF of POLICE An application for a liquor license has been received from JEAN-ROBERT CAUVIN dba WINDMILL INNS OF AMERICA, INC. 2525 .;~s::12nc St. ~~ ~30 completed the background checks on the above named "'~:... .'ua), and find no criminal record. ~~," Y :,'"encl approval of this application. :~R~ , .;,..,.,..-;".."i~ ....,- .,- -" ~., . . . : ,,'"' ~ . . ., " David R. Lewis 1024 Pinecrest Terrace Ashland, OR 97520 October 28, 1985 Brian Almquist City Administrator City of Ashland Ashland, OR 97520 RE: Proposed Land Exchange between the City of Ashland and David and Rhonda Lewis Dear Brian This letter is a request for consideration by the City Council for a proposed land exchange between the City of Ashland and David and Rhonda Lewis, as shown on the enclosed map. The exchange would include approximately one (1) acre of City owned property for a 3.08 acres parcel owned by David and Rhonda Lewis. The City owned parcel is adjacent to the approved Park Estates Phase II development, and is very capable of supporting two single family dwellings. The City owned parcel that borders the Park Estates Phase II home sites, shares both very similar appearance and characteristics with the adjacent sites, it would seem the best use of that land would be residential. Please include this proposal on the November 5th City Council Meeting agenda. Thank you! Sincerely s~~~ David R. I,ewis Enclosure ,.,.\. ""-'0';' "J.,:,~., J'/ ,,/.-...--- -i,'/o" .,' ' ./ l'~ , " I , "f I ,. . o II , .11 \, !:1 ~ ~ :"~.~.. , ':'; '.' I I (, ,,"; ,\ ~ -". \ \ "'- " ,. '-.. ,\ "', "- ... .. "- '. "- :@ I ~, \ or' N @).v:- ~!t _' III : '0' ~, +1 . .J?t ~ C:l rr'l1!J ':t-', I , 1 ; \ I \ I \ I' ..,w ~ :.r~ ~ t-::J :::)- -. , . IT -~ \ ! , I ' i \, \ , I ,,~- , \ \ / \ ,/' '. ,,-.- r;I.., ',..-.., -~..,,,, ~ .............. ~ '. " ./ ....- . .......,/ t,>-!~E'~ .. ~J ~ '" / , ,.-' ~ '8: , , , \ \ I I , I .." <;. ~ Ii. r1 R' t<' 0: . >i" ... ; t i '0\-\\1.. (~~~ 1// -'::;..J 0 - , \ ~~>1 ! \ '! . Y ( ,./ ; /'/ ..... / .- '-....... ."'......1-1.... - ./ " , .~~. ':' J i. .' ,': t,\ ~- \ / .cr N' ,/,', ~~--)\, , .Y>" Sl ;J \' ; ;-' /-;'j' ~ J.. 'I" ~. ~ \ \fl I'" : \. ~ i' / ~ ~\ \ I-w", Q ~tt \..' I . . G~'" \i' ,--- \~ ..(~, \ ~!:. ~\(,J~\ -' .' 4 --?t.1 . I@\ ~ I \\djlli ,. I $, Y'J; i L.' ' ...:-' ...... .! "J (.)-".; ~ (\ i ..,1 ,. I' , ," ~'j 1 \~r)..\. t' i H , " 'I .. _~_..,L ,1\' c, ~>:~;..' ".'j:~ I-"",,;,ii r;,." ...\" '/ .':.- ".;;., ',-YO ....I{.. \? +-' it> . .if( .." ,'" C:'-~ II. " " . j/ ~..f- ~// '-_ .~.... U ~/~ ~ \, ,/~ '1 t ,,~ /-/i=~~-<_// >/~~ Q, / ------j~.__. ---/ "...----". "" ............. ) .) I ~~'~,.;> "....... #.~ ./ "_/~" ~ ..----'" ,.- ~~- .... ___-------. ,'Z' 9:<1 ----~--.- : , ' ....--......----- ' ..---- . ~ .'.--.- - - ~ -...-.- .~- ... ..;.--.-'.-.' . \, \ , , -' .,' 'U \!l ~ ..--' ~ ~ ~ Cl ~ ...-'{' -J ..~ Ill' ~ --~ t -...... \ . to; .. . I . David R. Lewis 1024 pinecrest Terrace Ashland, OR 97520 October 28, 1985 , Brian Almquist City Administrator City of Ashland Ashland, OR 97520 RE: Pavement Standard Ashland Loop Road Dear Brian This letter is a request for City Council consideration for special standards for the improvement of an approximately 350 feet portion of the Ashland Loop Road. The proposed driveway access (the existing Ashland Loop Road) will provide ingress and egress for two proposed home sites from the proposed Phase II of the Park Estates development (as shown on map). This proposal includes paving the existing Loop Road to a depth of four (4) inches and to a minimum width of eighteen (18) feet. No curbs of gutters are planned and the pavement is to be ins loped three to four percent (3 to 4 %) to maintain the existing storm drainage system (cross drain culverts). It seems that such a standard should provide more than ample access to only two (2) home sites, be compatable with the exist- ing road and also be compatable with any future improvements that may be necessary. Dan White, of the Ashland Fire Department, has reviewed the road and has indicated that adequate fire service can be provided to those sites. Approval of this pavement system, would provide for the improve- ment of these home sites that are to be included in the construc- tion planned early next year of the Park Estates Phase II development. Please include this proposal on the November 5th City Council Meeting agenda. Thank you! Sincerely f)~t?~ David R. Lewis Enclosure i :: ./ -f/ i ~ 1/0) I >< ~. 1'-/ 1\ ......... I~/ ~ "'~ ! , ........... . ':::----_J ~/ , .~~---------- / l ", j '-- ", j - ~ r-"'~ /, ,I ::t.) / \\..::,..... / (~ " " ..., ~, ", tJ\. '. "'" 'Z "::', :, " " "Ill Il- ' - ,.' '-W~ ", 0.:'1: \.', ~:" \. Q . ", "~',, ,// . :, ~~ I / __' \. . ". \. "'. / ( I.'. . " / / Y I _, ',.,..... '-', -"""-..../ I ,:' / c..... v '"'\.. ..~. . \. , I I., ./ "\', . /' . i ----.__~ '- \. , - --'" / I I ,/ "t.... " - - , "/" , .. ~ ~. ----.... '. '". /" -' / ", ~.':..)." /' .-.....- - _." " " " "'- \., , ""-.. " /' / ';-~':~'--.. , I ; / I / ,------,/ '-, ...... / / I I I I ; / / ,/ "''''.''' "', ./ /' '-'... / , " ~ '. ., ~'. ,,' - - -.-.-........... ..---- .'......... / ,..- .-'- . ...'.?-:-!.~. -- - '- "- -" '''-, ," / "". \" \ \ \ / ( , ---i.;."'~_>. -~ \ , i , i \ \ \ \ \ -"" 1 '! , I , 0 i , () I , "- \ , I i , II \ , . ! -.. \ I III -.l ( ~ 'Ij I , , -----.s -, I I I I /' <'~~, /'\ \, \ . , \. \ \ \ , .. \ ,...., /'<-0 ) '--"'~ '. ,j l,t. '1''-'; ! V) " >- VI ~ '" ~ '" '" ~ > !f 8 ~ , l- t:> k. \.. '" < , ~ "l l<J I:l ~ '.:r ~ ~ Iol ~ '\ ') If ~ , . , ,"'t' ... \ , " " 0., ,) ", .,....... ..:;. "- \l:l "t><.., C> I/' \) ."~,.~'-. --'1;-~ ~ l I <:-" "'0 ~D. -; ,~ \.. "t) . c::~ . :::~ "'_'. ::r """ (,.,) . .:; ~ I "~~ (\fl ' ~~:: / ~ if ~ '~ ':)00. '" ..' - , ., .. - " \ , \ ., '~'-" , , \ " J / I \ \ I , I 1 / i' , ," , ,i , l, - '/, i' .,/ /" ;./ /"" ,'/ r'..''''..' ,.'/ -- " , .. \ ...' It /1 @"' i~ ., ,\~ -) ( . g~ I. t +' ,H \' I< ...'i \ ~ 'r \~) ~ lXl , ! ex> '" \~ \"1 '" II , , :to"'.. , - \; i , 1 , "j~ -- " " l~j I \1 , , ! " +-It I ~v.. '1 r:'\ IrSL , , t C-'} ~~:/ I / '--' '7!:',' \. I ! ~- - .,- ., TO: Mayor and Members of the City Council DATE: october 1, 1985 FROM: Ronald L. Salter City Attorney SUBJECT: Sidewalk Repairs Our File A-l Ladies and Gentlemen: The staff and I reviewed the City laws relative to the repair of sidewalks, and the enforcement of ,those pro- visions. Upon review, we find that the penalty for failing to properly keep your sidewalk in repair is designated a misdemeanor, and it is recommended that this be changed to an' infraction. As it presently stands, a person who is charged with failing to keep his sidewalks in good repair is subject to 60 days in jail, is entitled to a jury trial, and a Court- appointed attorney at City expense. I suspect that it has been many, many years since we have put anyone in jail for such a misdeed, and in fact most likely we never have put anyone in jail. It seems much more consistent to make it an infraction where the maximum penalty is a fine, and it is handled by the Court without a jury, and without the expense of a Court-appointed attorney. Accordingly, the foregoing recommendation, which is to direct the staff to bring back an ordinance changing the penalty from a misdemeanor to an infraction. Perhaps there are other departments or branches of the City that would benefit from a meeting to consider the la\"s and rules relative to its functions, and to that end, I am sending a memo to the Department Heads to suggest such meetings if they believe it would be beneficial. This may well result in further reports to you requesting changes in our laws. Respectfully submitced, /~/, ,c;~~" /~ 7 ' I( ,~ !(;~ ';ONAL~ L. SAL J ~ City Attorney RLS/pC RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STRe:e:T ASHLAND. OREGON 97520 ~emoraudum September 26, 1985 ." 'mo: Brian L, Almquist, City Administrator Jtf rom: Robert D. Nelson, Director of Finance a t.Y), I ' ~ubjcd: WRITE-OFF OF UNCOLLECTIBLE UTILITY ACCOUNTS CiLY Council permission is requested to write off the aLtached uncollectible utility accounts totaling $8,966,37. These accounts were assigned to a credit agency, but they were unable to collect. the accounts have been cancelled. and collection Subsequently, .' . 'mo: Jtf rom: ~ubjed: ~emnraudum October 15, 1985 Mayor & Common Council ~::5\ Planning Department ~ Revisions to the Manufactured Housing Ordinance In an effort to clarify the conditions under which a mobile home may be used for temporary occupancy other than in a manufactured housing development, Staff is proposing to revise 18.84.080{C) of the Land Use Ordin- ance. Currently, this section reads: C. Temporary occupancy of a manufactured housing unit as a residence on the premises of a residence which premises do not meet the requirements of this chapter for a manufactured housing development, may be per- mitted for a period not to exceed ninety (90) calen- dar days upon the granting of a permit by the City Building Official. Said permit shall not be renew- able within a 6-month period beginning at the first date of issuance, except with approval of the Staff Advisor. Staff had proposed to add a single sentence at the end of the paragraph to read: Such temporary occupancy shall be permitted only in conjunction with the construction of the applicant's residence on the site." At their meeting of October 8, 1985, the Citizen's Planning Advisory Committee voted unanimously to re- commend approval of Staff's proposed revision. How- ever, they have proposed the following wording for 18.84 .080(C): C. Temporary occupancy of a manufactured housing unit on premises which do not meet the requirements of this chapter for a manufactured housing development, may be permitted for a pedro not to exceed ninety {90 r calendar days upon the granting of a permit by the City Build- ing Official. Such occupancy may only be allowed in conjunction with the construction of the applicant's residence on the site. Said permit shall not be re- nawable within a 6-month period beginning at the first date of issuance, except with approval of the Staff Ad-v isor . Page 2 d . At their regular meeting of October 9, 1985, the Planning Commission voted unanimously to recommend approval of the Staff's proposed revision to the ordinance adopting CPAC's wording. Please schedule a Public Hearing on this matter at your earliest convenience. Thank you. JllRemoraudum Oe:tober 7, 1985 .'mo: Brian L, Almquist, City Administrator Jtf rom: ~ubjed: Vie: Lively, Diree:tor ot Publ ie: Satety Proposed Ordinane:e Chiet Barnard and I'have both reviewed this e:ounty ordinane:e and are very mue:h in tavor ot it. By adopting this we would be e Ii 9 i b I e to ree: i eve some ot the e:ont i se:ated tunds where under state I aw we are not. I would ene:ourage the adoption ot this ordinane:e by resolution by the Ashland City Coune:i I. It you have any questions please teel tree to contact me. VL'mm COUNTY COURTHOUSE . MEDFORD, OREGON 97501 BOARD OF COUNTY COMMISSION ERS Jerry Barnes 776-7234 Hank Henry 776.7235 Stewart McCollom 776,7236 JACKSON COUNTY, OREGON September 30, 1985 Mayor L. Gordon Medaris Ashland City Hall Ashland, Oregon 97520 Dear Mayor Medaris: Enclosed you will find a draft of a proposed ordinance involving the forfeiture of property from those who commit certain crimes. Such an ordinance will only be truly effective when it is implemented inside cities. I am enclosing a proposed sample agreement and resolution which, if adopted by your council, would make your city a party in this ordinance. Sheriff C. W. Smith is sending a duplicate of this proposed ordinance to your police chief. In the near future, could you bring this before your city council as an effort by both the county and cities will be needed to make this really work. I will be happy to hear any comments or suggestions you might have regarding this. 7 Hank Henry Chairman HH:nm Enc. r BEFORE THE BOARD OF COUNTY COMMISSIONERS OF THE STATE OF OREGON, COUNTY OF JACKSON ", PROVIDING FOR THE CIVIL FORFEITURE ) OF REAL, PERSONAL, AND INTANGIBLE ) PROPERTY WHICH FACILITATES THE ) COMMISSION OF CERTAIN CRIMES; AND ) AUTHORIZES CIVIL ACTION TO ENFORCE ) SUCH FORFEITURE. ) ) ORDINANCE No. The Board of County Commissioners of Jackson County, Oregon,' ORDAIN: . SECTION I. TITLE This ordinance shall be known as the "Forfeiture Ordinance of Jackson County" and may be so pleaded and referred to. SECTION II. POLICY AND PURPOSE A. The Board of County Commissioners finds that: 1. Property that is seized from arrested persons which consti- tutes the proceeds or instrumentalities of a crime must generally be returned to the criminal upon disposition of the charge. 2. These instrumentalities and proceeds are often used to again commit the same or another crime, and the return of the property thus serves to encourage and perpetuate the commission of crime in Jackson County. B. The Board of County Commissioners therefore declares that to protect the safety and welfare of Jackson County residents it is in the best interest of Jackson County to: 1. Cripple illegal drug trafficking and narcotics activities within this County by depriving narcotics dealers, and those persons dealing with them, of the instrumentalities and proceeds of their trade; 2. Seize gambling equipment, records, ,and the proceeds of illegal gambling activity; and 3. Otherwise instrumentalities, criminals. deter illegal activity and remove the operating profits, and proceeds of certain crimes from I - ORDINANCE SECTION III. DEFINITIONS l' As used in this ordinance, unless the context requires otherwise: A. "Conspiracy" is the term defined in ORS 161.450. B. "Controlled substances" are those defined in ORS 475.005(6) [1983 ed.] except that this shall not include less than one avoirdupois ounce of marijuana. ed.]. C. "Deliver or delivery" is that defined in ORS 475.005(8) [1983 D. "Facilitate" means that the property must have some substantial connection to, or be instrumental in, the commission of the underlying illegal activity which this ordinance seeks to prevent. E. "Gambling" is that defined in ORS 167.117(4) [1983 ed.]. F. "Illegal activity" means: 1. Gambling or promotion of gambling; 2. The manufacture or delivery of controlled substances; ,3. The possession of controlled substances within the intent to distribute; or 4. Any attempt to engage in F(I) through F(3) above. G. "Manufacture" is that defined in ORS 475.005(14) [1983 ed.]. H. "Marijuana" is that defined in ORS 475.005(15) [1983 ed.]. I. "Possession of controlled substances with the intent to distribute" is that defined in 21 USC ~841(a)(I) [1976 ed., published 1981]. J. "Production" is that defined in DRS 475.005(19) [1983 ed.]. K. "Promotion of gambling" is that defined in ORS 167.117(10) [1983 ed.]. L. "Residential property" is the primary place of residence of the property's owner. SECTION IV. FORFEITURE A. Any person who engages in, or enters into a conspiracy to engage in, an above-defi ned ill ega 1 activi ty wi thi n Jackson County shall forfei t to Jackson County the following property, and neither that person, nor' any other person claiming through him after the event causing the forfeiture, shall have any right or interest in the property: 2 - ORDINANCE l' 1. All controlled substances which are intended for or have been manufactured or delivered as defined in Section III above. '. 2. All raw materials, products, containers, equipment, books, records, research materials (including formulas, microfilms, tapes, and data) of any kind which are used, or are intended to use, to manufacture, compound, store, process, or deliver any controlled substances. 3. All conveyances, including aircraft, vehicles, or vessels which are used to manufacture or deliver or in any manner to facili- tate the manufacture or delivery of any controlled substance of any such conveyance which is used to transport or conceal any controlled substance. 4. All monies, negotiable instruments, securities,' or other things of value furnished or exchanged, or intended to be furnished or exchanged, by or to any person to facilitate any illegal acti- vity, and all proceeds and profits traceable to such furnishment, exchange, or illegal activity. 5. All proceeds, profits, and things of value, ;.ncluding residential property traceable to any illegal activity. 6. All equipment, materials, or records of any sort that are used, or intended for use, to facilitate any illegal gambling activity; and 7. All real property, including any right, title, and interest in the whole of any lot or tract of land and any appurtenance or improvement thereto, which is used to manufacture or deliver any controlled substance or to facilitate the promotion of gambling as defined in ORS 167.127; provided that this shall not apply to resi- dential real property which is used to facilitate the manufacture or use of less than one pound of marijuana when dried. B. This ordinance shall not apply to unlawful acts defined in ORS 166.720 (1) and (2) [1983 ed.], or to property which may be summarily forfeited pursuant to ORS 167.158, 167.162, or 471.665(3). SECTION V. SEIZURE Any property subject to forfeiture to Jackson County under this ordinance may be seized by any police officer on behalf of Jackson County without issuance of court process when: . A. The seizure is incident to an arrest or search under a search warrant or an inspection under an administrative search; or B. The property subject to seizure has been the subject of a prior judg- ment in favor of Jackson County in a forfeiture proceeding under this ordinance; or 3 - ORDINANCE r c. A police officer lawfully seizes the property under ORS 133.525 to 133.703 and has probable cause to believe that the property has been used or is intended for use in or to facilitate prohibited activity as defined by this oridnance. SECTION VI. INSTITUTION OF LEGAL PROCEEDINGS A. In the event of a seizure of property under this ordinance, the County Counsel, in the name of the County, may institute a forfeiture proceeding against the seized property to obtain a judgment declaring the forfeiture thereof. If the property subject to forfeiture has not been seized or consists of real property, the County Counsel, in the name of the County, may institute an in rem forfeiture proceeding in the the appropriate court describing the property~and may, to the extent necessary to protect the County's interests therein, seek an order authorizing seizure or restraining t~ansfer, removal, encumbrance, or destruction of the property pending judgment on forfeiture. B. The proceedings shall be instituted promptly and in accordance, with the Oregon Rules of Civil Procedure and the Oregon Rules of Evidence relating to civil actions. The defendant or the owner of the property may demand a trial by jury in any civil action brought pursuant to this section. C. If property has been seized on behalf of Jackson County for purposes of this ordinance, action for forfeiture shall be commenced within thirty (30) days after the property has been thus seized, and this section shall operate as a limitation period'on the forfeiture action. SECTION VII. DISPOSITION OF PROPERTY A. Prior to obtaining any forfeiture judgment, any money, securities, and negotiable instruments that are not retained for evidentiary purposes shall be deposited with the Finance Officer of Jackson County pending the outcome of the forfeiture proceedings. B. The seized property shali be kept in the custody of Jackson County. The District Attorney may hold the property for Jackson County or deliver it to the Sheriff of Jackson County for safe keeping until a forfeiture judgment is obtained. C. Except as provided in Subsection D, where a judgment of forfeiture is obtained under this ordinance, the property shall be disposed of as follows: 1. At the discretion of the Sheriff, the forfeited property may be retained for official use in law enforcement activities. When the Sheriff determines that the property will no longer be used for law enforcement purposes, it shall be sold in accordance with (2) and (3) below. 2. Property (except money, securities, and negotiable instru- ments) which is not required by law to be destroyed and which is not harmful to the public, shall be sold at a public auction by the Sheriff. 4 - ORDINANCE t' 3. The proceeds of any sale, and any money, securities, or negotiable instruments shall be paid into the Jackson County General Fund. D. If the governing body of a city consents, this ordinance shall inside an incorporated city, and the property seized pursuant to such an ment between Jackson County and the incorporated city shall be disposed fo 11 ows: apply agree- of as 1. The law enforcement agency making the seizure in accordance with Section V above, subject only to the order of the court and pending outcome of the forfeiture proceeding, may require the County to take custody of the property in the manner provided by Section VII(A) and (8) above. The seizing law enforcement agency may elect, and so notify the Sheriff of its intent, to maintain custody of the property pending outcome of the forfeiture proceeding. I~ the event a law enforcement agency makes such an election, it shall agree to indemnify. and hold harmless County and Sheriff for any damage or injury to property while in its custody. 2. Institution of legal proceedings for forfeiture of property seized by a consenting law enforcement city agency shall be instituted as provided by Section VI above. 3. Upon conclusion of forfeiture proceedings, the County shall first be entitled to recover from the proceeds any costs and expenses reasonably incurred in the forfeiture proceedings. 4. The seizing law enforcement agency, in a timely fashion and prior to public auction of any subject property, may claim property of the type described in Section IV(A)(3) or (6) to be appropriated to official use in law enforcement. On receipt of notice of such claim, the Sheriff shall determine the expense of keeping, and of securing the judicial forfeiture of, if necessary, the subject pro- perty and all liens. The seizing agency may then pay the total of such expenses and liens to the Sheriff. The Sheriff shall pay all the liens, according to priorities, and all other expenses incurred in the forfeiture and keeping of the subject property. Upon payment of the liens and expenses, the subject property shall be delivered to the possession of, and title to the property shall vest in, the seizing agency. The seizing agency then shall put the property to official law enforcement use. 5. Except for that property disposed of as provided in 0(4) above, upon conclusion of the public auction of any property seized in accordance with this ordinance by a city law enforcement agency, costs and expenses, as provided by Section VII(O)(3), shall first be paid. In addition, the County shall be entitled to any reasonable costs and expenses in maintaining the seized property pending con- clusion of forfeiture proceedings. The remaining proceeds shall then be divided equally between the County General Fund and the city. 5 - ORDINANCE " r SECTION VIII. NONCONSENSUAL USE OF PROPERTY FOR ILLEGAL ACTIVITY No property shall be forfeited under this ordinance to the extent of the interest of an owner who did not consent to, or was not aware of, the use of the property in the illegal activity. SECTION IX. SEPARABILITY If any section, clause, or phrase of this ordinance, or its application to any statute, is determined by any court of competent jurisdiction to be invalid or unenforceable for any reason, such determination shall not affect the valid- ity of the remainder of the ordinance or its application to any other statute, but shall continue to be in effect. ' Dated this day of at Medford, Oregon. , 1985, JACKSON COUNTY BOARD OF COMMISSIONERS Hank Henry, Chairman APPROVED AS TO FORM: County Counsel ATTEST: Recording Secretary 6 - ORDINANCE Jackson county and the city of enter into this "agreement pursuant to the authority granfed in ORS Chapter 190. . . 1. Parties to the Agreement. Jackson County is a home rule political subdivision of the state of Oregon, existing under the laws and constitution of this state and is hereinafter referred to as "the county." The city of existing under the and is hereinafter is a municipal corporation laws and constitution of the state of Oregon referred to as "the city." 2. Recitals. The county has adopted ordinance # , which is ,known as the forfeiture ordinance, a copy of which is hereto'attached as Exhibit A. The parties contemplate that the forfeiture ordinance will be countywide in effect. The forfeiture ordinance provides for the forfeiture to the county of the proceeds and instrumen- talities of narcotics transactions and major gambling offenses, except for property which may be summarily forfeited under ORS 167.158, 167.162 or 471.665(3); and except for property forfeited under proceedings which are based upon the adjudication of unlawful acts defined in ORS 166.720. It is the intention that from the instrumentalities and fruits of such criminal activity, where seized in law enforcement activities whithin corporate limits and by city police, the county should reimburse the city for expenses incurred in law enforcement. The proceeds of such forfeitures should be made available to the enforcement of such laws by city law enforcement officials. 3. Proceeds of City Cases. When the county obtains a judgment of forfeiture in a case that arose from an investigation or arrest by the city (hereinafter referred to as a "city case'~), the proceeds of that judgment shall be shared with the city as follows: (a) After payment of the costs and expenses actually and reasonably incurred in the forfeiture proceedings, the county shall promptly transfer to the city half of any monies, currency or securities, or (as the case may be) half the proceeds of the sale of property, obtained by judgment of forfeiture in the city case, all as provided in said ordinance; except only as below prescribed. (b) The city, by and through its chief of police, "may elect to retain personal property of the nature described in Section IV A (3 or 6) of the county ordinance, obtained in a city case, the same to be used for law enforcement purposes. In that case, the property shall be tran~ferred to, or retained by the city, as provided in Section VII D (4) of the county ordinance. 4. Disposition of Property Prior to Forfeiture. If the city seizes the property in accordance with Section V of the county ordinance, and subject only to the order of the court and pending outcome of the forfeiture proceedings, the city may require the county to take custody of the property in a manner prescribed by Section VII A and B of the ordinance. The city's agency in such event, may, however, elect, and so notify the sheriff of its intent, to maintain custody of the property pending the outcome of the forfeiture proceeding. If the city makes such election, it shall agree to hold harmless the county or sheriff for any damage or injury to the property while in city custody. 5. Definition of "City Case." A city case, as used above, is defined as follows: (a) a case in which a search warrant was obtained by a city officer and which warrant, upon execution, led to the seizure of forfeited property; or, if no search warrant was obtained, (b) a case in which city officers completed the police reports, referred the case to the District Attorney for prosecution; provided, however, that Providing assistance to another police agency during the course of an arrest or execution of the search warrant does not constitute a "city case" unless one of the two criteria of (3a) or (3b) above have been met. 6. Disposition on Failure of Forfeiture. If a court of competent jurisdiction orders that the forfeited monies, property or other assets be returned to the owner or otherwise transferred to a third party, the city shall return its proportionate share of the forfeited assets. 7. Duration. This agreement shall continue indefinitely but may be terminated by either party within 60 days written notification to the other party. 2 - Intergovernmental Agreement .' .: Date Jackson County By 3 - Intergovernmental Agreement City of By t' . . SECOND DRAFT ORDINANCE NO. AN ORDINJu'-'CE OF TIlE CITY OF ASHLAND ADDING A NEW CHAPTER 4.26 TO THE ASHLAND MUNICIPAL CODE, ESTABLISHING A TRANSPORTATION UTILITY AND FUNDING THEREFOR. the Council of the City of Ashland, Oregon, has determined that the local streets of the city are an essential element of the transportation network of the city; and the Council has further determined that t rere is a need to create and establish a system by which funding for the maintenance of the local street system can be assured. HHEREAS , WHEREAS, NOW THEREFORE, THE PEOPLE OF THE CITY OF ASHLJu~D DO ORDAIN AS FOLLOWS: SECTION 1. A new Chapter 4.26 is hereby added to the Ashland Municipal Code and shall read as follows: "Chapter 4.26 TRANSPORTATION UTILITY FEE Sections: 4.26.010 4.26.020 4.26.030 4.26.040 4.26.050 4.26.060 4.26.070 4.26.080 4.26.090 4.26.100 4.26.110 Declaration of Pu~~ose. Establishment of Transportation Utility Fee. Transportation Utility Fee--Dedicated. Ci ty to liaintain Local Streets; Exceptions. Billing for Fee. Enforcement. Administrative Review; Appeals. Notice of Decision. Dispositio~ of Fees and Charges. Exemptions. ' . Discount for the Elderly. 4.26.010 Declaration of Purpose. There is hereby created a Transporta- tion Utility for the purpose of providing funds for the maintenance of local streets under the jurisdiction of the City of Ashland. The Council hereby finds, determines and declares the necessity of providing mainten- ance and upkeep of the City's local streets and related facilities with a comprehensive Transportation Utility with such maintenance to include, without limitation, the following activities: patching, crack sealing, seal coating, overlaying and other activities as are necessary in order that local streets and related facilities may be properly maintained and that the health, safety and welfare of the city and its inhabitants may be safeguarded. -1- 4,26.020 Establishment of Trans ortation Uti1it Fee. The City Council may esta is y reso ution a transportat10n utL ity ee (Fee) to be paid by the owners or occupants of property within the corporate limits of the City. Such Fee shall be established in amounts which will pro- vide sufficient funds to properly maintain local streets. Assessments a8ainst individual properties shall be based upon a flat fee for single and multiple family dwellings and based upon the number of parking spaces required by Chapter 18.92 of this Code for all non-residential uses. Said assessments shall also apply to the Downtown Overlay District defined in Section 18.32.050 as if off-street parking were required. The City Council may, by resolution, establish such amount dependent upon the use of the property or the proposed use of the property under exist- ing zoning as such use relates to the vehicular traffic which will be generated by the property. Collection of the Fee against each property shall be made by a monthly charge to be added to the utility bill for such property, and shall commence on the 1st day of June, 1986 for developed property, and for undeveloped property upon issuance of a building permit for such property. The City Council may from time to time by resolution change the Fee based upon revised estimates of the cost of properly maintaining local streets, revised categories of dev- eloped use, revised traffic generation factors, and other factors. 4.26.030 Trans ortation Utilit Fee -- Dedicated. All fees collected y t e C1ty an suc ot er moneys as m1g t e available to the city for the purposes of this chapter shall be paid into the Street Fund (Fund). Such revenues shall be used for the purposes of ,the operation, adminis- tration, and maintenance of the local street network of the City. It shall not be necessary that the operations, administration, and mainten- ance expenditures from the Fund specifically relate to any particular property from which the fees for said purposes were collected. To the extent that the fees collected are insufficient to properly maintain local streets, the cost of the same may be paid from such other city funds as may be determined by the City Council, but the City Council may order the reimbursement to such fund if additional fees are thereafter collected. All funds collected pursuant to the provisions of th~s chapter for opera- tion, administration, and maintenance shall be separately designated as such and shall be used solely for those purposes. 4.26.040 Cit to Maintain Local Streets; Exce tions. The city shall ma1nta1n a accepte oca streets W1t 1n c1ty-owne land, city rights- of-way, and city easements and may maintain other accepted local streets within or adjacent to the city. Such local streets specifically exclude private streets and streets not yet accepted by the city. for maintenance. 4.26.050 Bi11in~ for Fee. The fee shall be billed and collected with the monthly util1ty b1ll for those lots or parcels utilizing city utili- ties and billed and collected separately those lots or parcels and owners thereof not utilizing city utilities. In the case of those lots or parcels which are not occupied by the owner thereof, the fee shall be billed with the monthly utility bill, if any, billed to the 'resident of the property. All such bills shall be rendered monthly by the Department of Finance and shall become due and payable in accordance with the rules and regulations of the Department of Finance pertaining to the collection of utility fees, and the Director of Finance shall place all such fees so collected into the Fund to be deposited and separately kept to be used only for the pur- poses provided herein. -2- '4,26,060 Enforcement. Any charge due hereunder which is not paid when due may be recovered in an action at law by the city. In addition . to any other remedies or penalties provided by this or any other ordin- ance of the city, failure of any user of city utilities within the city to pay said charges promptly when due shall subject such user to dis- continuance of any utility services provided by the city and the City Administrator is hereby empowered and directed to enforce this provis- ion against such delinquent users. The employees of the city shall, at all reasonable times, have access to any premises served by the city for inspection, repair, or the enforcement of the provisions of this chapter, 4.26.070 Administrative Review; Appeals. A. Any owner or occupant who disputes the amount of the fee made against such owners or occupants's property, or disputes any deter- mination made by or on behalf of the city pursuant to and by the authority of this chapter may petition the City Council for a hearing on a revision or modification of such fee or determination. Such petitions may be filed only once in connection with any fee or determination, except upon a showing of changed circumstances sufficient to justify the filing of such additional petition. B. Such petitions shall be in writing,fi1ed with the City Recorder, and the facts and figures shall be submitted either in writing or orally at a hearing scheduled by the City Council. The petitioner shall have the burden of proof. C. Within thirty (30) days of filing of the petition, the City Council shall make findings of fact based on all relevant information, shall make a determination based upon such findings and, if appropriate, modify such fee or determination accordingly. Such determination by the City Council shall be considered a final order. 4.26.080 Notice of Decision. Every decision or determination of the C~ty Council shall be in writing, and notice thereof shall be mailed to or served upon the petitioner within a reasonable time from the date of such action. Service by certified mail, return receipt requested, shall be conclusive evidence of service for the purpose of this chapter. The fees paid and collected general or other govern- to pay for the equitable share of the cost of accounting, management and government thereof. Other than as described above, the fees and charges shall be used solely to pay for the cost of operation, administration, maintenance, repair, improvement, renewal, replacement and reconstruction of the local street network of the city and costs incidental thereto. 4.26.100 Exemptions. The City Council may by .resolution, exempt any class of user when they determine that the public interest deems it necessary or that the contribution to street use by said class to be insignificant. 4.26.110 Dis coun t for the E1der1. Dis counts ,applying to low income e er y persons or water, sewer and electric utility fees shall also apply to transportation utility fees." -3- .' 'SECTION 2. The fees imposed by this ordinance shall be effective witn the first utility billing cycle subsequent to June 1, 1986. The foregoing ordinance was first read by title only with Article X, Section 2(C) of the City Charter on the , 1985, and duly PASSED and ADOPTED on the , 1985. in accordance day of day of ATTEST: Nan E. Franklin City Recorder - Treasurer SIGNED and APPROVED this day of , 1985. L. Gordon Medaris Mayor -4- ORDINANCE NO. .' , ACJ ORDnllu'lCE A.c'IENDING SECTION 11. 28.010 OF ';HE ASHLAND MUNICIPAL CODE SO AS TO CHANGE THE PARKING RESTRICTIONS ON "c" STREET AND ON LITHIA ~'JAY . THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 11.28.010(A) of the Ashland Municipal Code is hereby amended to delete sub-part 5 and renumber accordingly, and to amend sub-part 4 to read as follows: "4. All of Lithia Way except for the North side of Lithia Way between Second Street and Fourth Street." SECTION 2. Section 11.28.010 is hereby amended so as to add thereto a new part (D) to read in its entirety ~s follows: "D. Parking shall be limited to four (4) hours on the following streets: fl II . 1. C Street between F~rst and Second Streets. 2. between Lithia Way on the North Second Street and Fourth side thereof, and Street. " The foregoing Ordinance was first read at a regular meeting of the Conmon Council held on the day of October, 1985, and passed to its second reading and duly passed on the day of , 1985, the vote being as follows: Ayes: Nays: Da ted : , 1985 APPROVED: MAYOR ATTEST: CITY RECORDER Orcinance )Jo. RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND,CREGON 97520 ORDINANCE NO 0 tU~ ORDINfu~CE AUTHORIZING AND ORDERING THE IMPROVEMENT OF A 52-CAR PARKING LOT AT THE INTERSECTION OF WATER AND "B" STREETS BY CONSTRUCTING THEREON CURBS, GUTTERS, PAVING, LIGHTING, LANDSCAPING AND SIDEWALKS; AUTHORIZING THE ASSESS- HENT OF COST OF SAID IMPROVEMENT AGAINST PROPERTY TO BE BENEFITTED THEREBY; AND PROVIDING THAT WARRANTS ISSUED FOR THE COST THEREOF BE GENERAL OBLIGATIONS OF THE CITY OF ASHLAND. h~EREAS, the Council has heretofore by Resolution declared its intention to construct the improvement hereinafter described in accordance with plans and speci fica tions and to assess upon each lot or part':thereof affected' or, benefitted by such improvement its proportionate share of said cost of said improvement, as provided by the Charter of the City of Ashland; and IflJEREAS, notice of such intention has been duly given and published as provided bv the Charter, and a public hearing held thereupon, and it appears to the Council that such improvement is of material benefit to said City and that all property to be assessed therefor will be benefitted thereby to the extent of the probabIr: amount of the respective assessments to -be levied for the costs thereof: ~O\I, THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. It is hereby ordered that the parking lot at the intersection of Ilater and "B" Streets be improved by the construction thereon of curbs, gutters, paving, lighting, landscaping and sidewalks in accordance with the plans and specifications therefor heretofore adopted on file in the office of the Director of Public Works, and that the cost thereof be assessed upon each lot or part thereof affected or benefitted by such improvement, as provided by the Charter of the City of Ashland. SECTION 2. That warrants for the construction of the aforementioned improve- ment shall bear interest at the prevailing rates and shall constitute general obligations of the City of Ashland, and said warrants shall be issued pursuant to and on the terms and conditions set forth in O.R.S. 287.502 and 287.510 inclusive. The foregoing ordinance was first read on the 15th of October, 1985, and duly PASSED and ADOPTED this day of , 1985. :ian E. Franklin Ci ty Recorder SIC~ED and APPROVED this day of November, 1985. L. Gordon Medaris Mayor RESOLUTION NO. . ' i\ RESOLUTION CHAnGING THE PARKING RESTRICTIONS ON OAK STREET l\ND ON THE \'1EST SIDE OF NORTH PIONEER STREET. BE 17 RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS: SECTION 1. The two hour parking restriction is hereby deleted and terminated on Oak Street between "13" Street and "e" Street. SECTION 2. The parking prohabition designated by the curb being painted yellow on the West side of North Pioneer Street between "A" Street and "13" Street is hereby terminated and the Department of P'-lblic ;'1orks is directed to remove or cover over the yellow painting. The foregoing Resolution was read and approved by the eity Council of the City of Ashland, Oregon, on this day of October, 1985. APPROVED: MAYOR l\TTSST: CITY RECORDER K2so1ution No. RONALD L. SALTER ATTORNEY AT LAW 94 THIRO STREET ASHLAND. OREGON 97520 RESOLUTION NO. 85- A RESOLUTION SETTING A DATE FOR A PUBLIC HEARING ON THE PROPOSED VACATION OF WEBSTER STREET BETWEEN WIGHTMAN STREET AND WALKER AVENUE. WHEREAS, Southern Oregon State College is the owner of all proper- ties abutting Webster Street between Wightman Street and Walker Avenue; and WHEREAS, on June 21, 1985, the College and the City of Ashland entered into a cooperative agreement wherein the City would initiate the vacation of Webster Street upon the completion of the improvement of Iowa Street, Walker Avenue, and Wightman Street; and WHEREAS, said improvements have been completed to said streets. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council as follows: SECTION 1. Pursuant to O.R.S. 271.130, the City Council on its own motion, hereby calls a public hearing for December 3, 1985 to consider the proposed vacation of Webster Street between Wightman Street and Walker Avenue. SECTION 2. The City Recorder is hereby directed to give notice of the public hearing in accord with O.R.S. 271.110 as set forth in attached Exhibit "A". The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of , 1985. Nan Eo Franklin Ci ty Recorder SIGNED and APPROVED this day of , 1985. L. Gordon Medaris Mayor Exhibit "A" .-' . NOTICE OF PROPOSED STREET VACATION NOTICE IS HEREBY GIVEN that pursuant to O.R.S. 271.130, the City Council on its own motion, has set a public hearing for December 3, 1985 at 7:30 p.m., in the Civic Center Council Chambers, 1175 E. Main Street, to consider the proposed vaca- tion of the following street: Webster Street, between Wightman Street and Walker Avenue, a distance of approximately 1200 feet, reserving easements for public uti1itieso NOTICE IS FURTHER GIVEN that all interested persons may present written testimony prior to the public hearing by filing the same with the City Recorder, Ashland City Hall during business hours, or may present their views orally or in writing at said public hearingo by order of the City Council Nan E. Franklin City Recorder/Treasurer PUBLISH: Daily Tidings November 5, 12, 19 and 26, 1985. POST: November 8, 1985 J-... RESOLUTION NO. A RESOLUTION AUTHORIZING FUNDS AND ACCOUNTING METHODS TO BE USED IN THE FINANCIAL MANAGEMENT OF THE CITY OF ASHLAND FOR THE 1985-86 FISCAL YEAR. WHEREAS, there is a need for a summary of major resources, a statement of purposes, and a description of the accounting basis for each fund; and several changes have occurred since Resolution No. 85-27 was adopted; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1. The funds listed on Exhibit "A" ftre to be established and used as indicated thereon to record the fin~Dcial affairs of the City of Ashland, in accordance with the applicable laws of the State of Oregon. Duly appropri- ated funds are to be controlled and expended only by Ashland Parks & Recreation Commission. 2. All funds may have other resources, such as beginning balances and interest income, in addition to those cited in Exhibit "A". 3. The new funds will be on a modified accrual basis of accounting. 4. This Resolution is to be liberally construed; it is general and descriptive, and not restrictive. 5. The Resolution is effective on July 1, 1985, and it does not repeal or otherwise affect Resolution No. 85-27. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of , 1985. Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1985. L. Gordon Medaris Mayor ~~ EXHIBIT "A" .' 1. Recreation Serial Levy Fund - This fund shall be used to account for revenues received from recreation serial prop- erty tax levies; and which are to be disbursed for conduc- ting swim pool programs and for maintaining facilities on non-dedicated park properties. 2. Parks & Recreation Trust Fund - This fund shall be used to account for funds received from Oregon Shakespearean Festi- val and other sources on a trust or fiduciary basis. The funds are to be held in trust and frre to be disbursed only for purposes stipulated by the donor or bequestor. The corpus of the trust may not be expended unless authorized by the donor or bequestor or by court order. The interest may be disbursed according to the authorization of the donor or bequestor. 3. Parks & Recreation Capital Improvements Fund - This fund shall be used to account for revenues from grants, inter fund transfers, depreciation charges and other sources; and which are to be disbursed for parks and recreation facilities improvements, construction, equipment acquisition or replace- ment, and related purposes. RESOLUTION NO. 85- . ' A RESOLUTION OF THE CITY OF ASHLAND, OREGON ACCEPTING A CONTRACT CLOSEOUT AGREEMENT WITH BONNEVILLE POWER ADMINISTRATION FOR CERTAIN ENERGY CONSERVATION ASSISTANCE PROGRAMS. WHEREAS, a final audit of revenues and expenditures has been com- pleted by the Bonneville Power Administration for certain short-term conservation programs undertaken by the City of Ashland; and WHEREAS, the final adjustment due is in the amount of $1,929.00, which the City accepts. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the Ci ty of Ashland as follows: SECTION 1. The City of Ashland hereby accepts the Contract Closeout Agreement for the short-term conservation contract. (Contract No. DE-MS79-81BP 90791). SECTION 2, The City agrees to repay the Bonneville Power Administra- tion the sum of $1,929.00 in final settlement of all amounts due. SECTION 3, The City Administrator is hereby authorized and directed to sign the contract closeout agreement on behalf of the City. The foregoing resolution was READ and DULY ADOPTED at a ing of the City Council of the City of Ashland on the , 1985. regular meet- day of Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1985. L. Gordon Medaris Mayor Department of Energy Bonneville Power Administration PO, Box 3621 Portland, Oregon 97208 . 3621 -".' p','" K OCT 1 8 1985 Mr. Brian Almquist, Manager City of Ashland Ci ty Hall Ashland, OR 97520 Dear Mr. Almquist: As discussed during the consultation held on May 31, 1985, my staff has prepared a Contract Closeout Agreement (CCA) for Contract No. DE-M879- 81BP90791. Enclosed are two copies of that CCA, both copies should be signed and one signed copy returned to me within 60 days of your receipt of this letter. The person who executes the CCA must be so authorized and an originally signed authorizing resolution or the minutes approving that resolution must accompany the signed agreement. The terms of the CCA require that the City of Ashland repay BPA $1,929. There are two payment alternatives available to your utility upon execution of the CCA. The simplest is to return the signed CCA with a check in the amount of the adjustment. This requires the least amount of paperwork and would reduce the likelihood of an error in accounting for the adjustment. The second alternative would be for you to request an adjustment to the first 1418F submitted subsequent to the execution of the CCA. If you wish to accomplish repayment through this alternative, you would do the following: 1. Submit a letter with that 1418F requesting adjustment; 2. prepare supporting schedules annotated to show that they are revised schedules for the CCA settlement, and 3. account for the adjustment on the 1418F. If you do not agree with the terms and conditions of the CCA and do not intend to execute the document as written, please notify me within 60 days of the receipt of the CCA. That notification should also describe your objections to .' 2 the CCA and proposed alternative language, if appropriate. Such notice will constitute an appeal to the audit findings and determinations arising out of the oonsultation which I will consider as the Contraoting Officer. Sincerely, . ~~~ Steven G. Hickok Contracting Officer 2 Enclosures .' CONTRACT CLOSEOUT AGREEMENT City of Ashland, Oregon (Ashland) Contract No.: DE-MS79-81BP90791(Contract) Conservation Programs: Commercial Conservation Program Residential Weatherization Program Shower Flow Restrictor Program Street and Area Lighting Program Water Heater Wrap Program . Under Section 2(f) of the Bonneville Project Act, the Administrator of the Bonneville Power Administration (BPA) has determined that the energy savings obtained from Ashland's implementation of the short-term conservation programs referenced above have been cost-effective. Therefore, any noncompliance with the technical specifications are not cause for financial adjustment and all payments will be considered final upon execution of this Contract Closeout Agreement and completion of the action items described herein. The amount payable to BPA shall be. paid within 30 days of the date of execution of this agreement. (A) liPA: ( 1) Has comp 1 eted an audit of Ash 1 and's imp 1 ementat i on of the subject contract and a net financial adjustment of $10,974 due BPA was recommended by the Auditors. The BPA Contracting Officer's staff has reviewed the audit findings, met with representatives of Ashland and determined the amount of the financial adjustment is $1,929, as summarized in Attachment 1. (8) Ashland: (1) Wi 11 repay BPA $1,929. APPRUVE Mr. Brian Almquist Manager City of Ashland APPROVED: ~~ ~ Steven G. Hfckok ' Contracting Officer Bonneville Power Administration ATTEST: Name, Title DATE: WP-K-2621K Attachment 1 .. CONTRACf CLOSEOUT AGREEMENT City of Ashland, Oregon (Ashland) Contract No. : DE,MS79,81BP90791 (Contract) PROGRAM RECOMMENDED ADJUS1MENT FINAL ADJUS'IMENT Commercial Conservation ,0, ,0- Residential Weatherization Program Measures Administration Training Advertising 204 204 -0- ,0- -0, ,0- -0- -0, 121 121 9,401 356 1,248 1,248 Shower Flow Restrictor Street and Area Lighting Water Heater Wrap TOTAL DUE $1,929 Attachment 2 ACfION PLAN REQUIREMENTS City of Ashland, Oregon (Ashland) Contract No.: DE-MS79,8lBP9079l(Contract) I. Ceiling Installations: None. II. Water Heater Wrap Installations: None. III. House'Tightening Measure Installations: None. I~WROVE~ffiNT RESOLUTION NO. A~_ Nature of Improvement: Curbs. gutters and paving :'Loeation Sheridan Street from No Main Street to Prim Street Date and Time: December 3, 1985 at 7:30 P.M. A RESOLUTION PROVIDING FOR the construction of curbs, gutters and paving on Sheridan Street from N. Main Street to Prim Street in the City-of Ashland, Oregon, and for the assessment of the cost thereof on adjacent property; providing for a meeting of the Common Council to consider protests against said improvement and providing for the serving of the owners of adjacent property with notice there- of by the Recorder. THE PEOPLE OF THE CITY OF ASHLAND DO RESOLVE AS FOLLO\~S: SECTION 1. That it is the intention of ~he Council to cause curbs, gutters and paving, to be constructed on Sheridan Street from No Main Street to Prim Street in the City of Ashland, ,Oregon, in accordance with the standard plans and specifications on file in the office of the Director of Public Works, City Hall, Ashland, Oregon', to which plans and specifications reference is hereby made for details and estimated costs thereof, and to assess upon each lot, or part thereof, adjacent to and benefitted by such improvement its proportionate share of the cost of said improvement as provided by the Charter of the City of Ashland. SECTION 2. The Council will meet in the Council Chambers at Ashland Civic Center on the3rd day of December , 1985, at 7:30 P.M., at which time and place the owners of sald adjacent property are hereby called upon to appear before said Council and show cause, if any, why said improvement should not be constructed, and why said property should not be assessed for the construction thereof. SECTION 1. The warrants for the costs of the aforementioned improve- ment shall bear interest at prevailing rates and shall constitute general obligations on the City of Ashland, and said warrants shall be issued pursuant to, and on the terms and conditions set forth in Oregon Revised Statutes 287.502 to 287.510 inclusive. SECTION 4. The City Recorder is hereby directed to serve notice hereof upon the property owners aforesaid by publishing a notice in a newspaper of general circulation in said City at least ten (10) days before the date of said meeting. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 5th day of November 1985. Nan E. Franklin Ci ty Recorder SIGNED and APPROVED this day of November' , 1985. L. Gordon Hedaris Mayor IMPROVEMENT RESOLUTION NO. R~- .Nature of Improvement: Curbs, gutters and paving Location Auburn Street from Gresham to Iowa Streets December 3, 1985 at 7:30 PoMo . -Date and Time: A RESOLUTION PROVIDING FOR the construction of curbs, gutters and paving on Auburn Street from Gresham Street to Iowa Street in the City-of Ashland, Oregon, and for the assessment of the cost thereof on adjacent property; providing for a meeting of the Common Council to consider protests against said improvement and providing for the serving of the owners of adjacent property with notice there- of by the Recorder. THE PEOPLE OF THE CITY OF ASHLAND DO RESOLVE AS FOLLOWS: SECTION 1. That it is the intention of the Council to cause curbs, gutters and paving, to be constructed~n Auburn Street from Gresham Street to Iowa Street rn-the-City of Ashland, Oregon, in accordance with the standard plans and specifications on file in the office of the, Director of Public Works, City lIall, Ashland, Oregon', to which plans and specifications reference is hereby made for details and estimated costs thereof, and to assess upon each lot, or part thereof, adjacent to and benefitted by such improvement its proportionate share of the cost of said improvement as provided by the Charter of the City of Ashland. SECTION 2. The Council will meet in the Council Chambers at Ashland --- Civic Center on the 3rdday of December , 1985, at 7:30 P.M., at which time and place the owners of sald adjacent-property are hereby called upon to appear before said Council and show cause, if any, why said improvement should not be constructed, and why said property should not be assessed for the construction thereof. SECTION l. The warrants for the costs of the aforementioned improve- ment shall bear interest at prevailing rates and shall constitute general obligations on the City of Ashland, and said warrants shall be issued pursuant to, and on the terms and conditions set forth in Oregon Revised Statutes 287.502 to 287.510 inclusive. SECTION 4. The City Recorder is hereby directed to serve notice hereof upon the property owners aforesaid by publishing a notice in a newspaper of general circulation in said City at least ten (lO) days before the date of said meeting. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 5th day of November 1985. Nan E. Franklin Ci ty Recorder SIGNED and APPROVED this day of November , 1985. L. Gordon Medaris Mayor c:#Iemnrandum ~ October 25, 1985 . '<ITa: Brian L. Almquist, City Administrator , ~rann:~Allen A. Alsing, Director of Public Works ~ubject: Petitions for Street Improvements Attached is a memo from Jim Olson noting that we now have signatures representing 52.07% in favor of curb, gutter and paving on Sheridan Street from N. Main Street to the south end, a distance of 1570 feet. Signatures of 11 lots are by agreement obtained during some kind of Planning Commission action. We have found that there is no Hargadine Cemetery and we will pay for the cemetery frontage. consider City ownership of the responsible person identified with the have to resolve the issue of who will Perhaps this would be a good time to cemetery. (~.,i,~r><~ ~---'7~ Also attached is another memo from Jim noting that we now have 58.9% signed in favor of improvements on Auburn Street between Gresham and Iowa. These signatures were also obtained by land actions. Would you please pass this information on to the Council for setting of public hearings? If the work is ordered in, construction will take place during the summer of 1986. Attachments/ c:maemnraudum April 17, 1985 .' 'fio: Al Alsirtg, Director of Public Works ei'y Engineer J',IJ{) Pre-Paving Agreements ~ rom: Jim Olson. Asst. ~uhjrrt Auburn Street Attached are copies of the three pre-paving agreements and accomp~,ying maps showing the area of involvement. Following is a breakdown of footages involved. (The frontages shown are not exact since several street vacations have added additional lot width which does not reflect accurately on the map). 391E 9CA FRONTAGE REP. ON AGREEMENT 2600 45 ft. NO 2800 45 ft. NO 2900 90 ft. YES 3000 160 ft. YES 3200 30 ft. NO 3300 65 ft. YES 3400 100 ft. NO TOTAL 535 ft. PERCENTAGE REPRESENTED = 58.9% FOOTAGE 90 ft. 160 ft. 65 ft. 315 ft. Attachments! #Iemorandum July 11, 1985 ~o: Al Alsing, Director of Public works,\ J ilfronr. Jim 01'on. A",. Ci1y Enginee~~ ~ubjcd: Sheridan Street Petition Petitions calling for the improvement' of Sheridan Street from N. Main St. to the end have been received through the efforts of Bob and April Baylis, see attached. Of the 24 lots involved only one lot (the Hargadine Cemetery) has no response. All other,lots are either represented on the petition or are represented on the street improvement agreements (11 lots by agreement). Percentages in favor are as follows: Total in favor including improvement agreements = Percentage by agreement (944.52 ft.) Percentage not in favor (1116.83 ft.) Percentage no response (303.60 ft.) 52.07% 31. 87% 37.68% 10.25% Attached is the standard data sheet, petition summary and estimated cost per lot, map showing project limits and petitions. Attachments/ ASHLAND COMMUNITY HOSPITAL MINUTES OF THE BOARO OF DIRECTORS' MEETING September 27, 1985 The Board of Directors of Ashland Community Hospital met at 12:30 p.m. on Friday, September 27, 1985, in the Conference Room of the Hospital. Those present were; Linda Jackson, presiding; Dr. Allen Johnson, Bob Rasmussen, Dawn Tooker, Maggie Skerry, and B. D. Greene, Board members; Dr. Bruce Johnson, Medical Staff representative; Pat Ackl in, City Counci I I iaison; Ruth Keener, Auxi I iary president; Dr. Earl Lawson, Foundation president; Mike McGra", chief financial officer; Thomas Mack, chief executive officer; and Sharlene Stephens, executive secretary. Others present were: Gordon Medaris, Mayor; and Carolyn Johnson, publ ic infor- mation and project coordinator. Those absent were: Walt Hoffbuhr, acting board chairman. ,~RKET I NG RESENTATION: After the meeting was cal led to order, Carolyn Johnson was ca! led on to give a report on the marketing efforts of the hospitai. She reviewed the marketing position statement and the six major goals for 1985-1990 as developed by the Strategic Planning Committee. The marketing activities, as explained in the September 13, 1985, Marketing and Finance Committee minutes, were reviewed. These activities included developing and coordinating al I hospital signs including a new logo, working on National Emergency Room Medicine Week to focus attention on our Emergency Room, working with the Laboratory on ne" price marketing to the physicians, veterinarians, etc., with new analyzer equipment, marketing mammography as a self-referral to women 40-65, working on a wel Iness program, finding out what today's parents to be are looking for in the area of chi Id birth (Obstetrics), and working on the outpatient surgery area. Johnson reported that a patient information brochure for day surgery had already been printed. (Copies were passed out.) She then reported that the marketing bud- get "ould be spent with 5% going to research, 12% for design and graphics, 60% for media costs (television 30%, radio 20%, and newspapers 10%), 20% on direct mai I ings, and the last 3% on miscellaneous items. It was then reported that the Chamber of Commerce Greeters would be holding one of their future meetings at our hospital for the purpose of meeting Mr. Mack. JARD INUTES: Maggie Skerry moved and B. D. Greene seconded a motion approving the August 16, 1985, Board meeting minutes as typed and mai led. AI r approved. )MMITTEE REPORTS ,D ",i I NUTES: Strategic Planning Committee A fte r discuss i ng the Issue, Dr. A I I en Johnson moved and Dawn Tooker seconded a motion approving Mr. Mack to get prel iminary architectural dra"ings and cost estimates to develop appropriate waiting areas for Surgery and the Emergency Room and holding areas for outpatient surgery patients; this cost not to exceed $2,000. AI I approved. Mr. Mack then reported on the continuum of care concept Page 2 in regards to the sub-acute level of care. He also reported on the joint ventures/ mergers being explored by the Strategic Planning Committee. in his report on our hospital being approached by RVMC to consider the housing of their new Adolescent Substance Abuse program, Mr. Mack stated that since the Strategic Pianning Committee's September 6, 1985, meeting, RVMC had decided against this idea because we would not have enough space to totally devote for their use. It was then reported that Rogue Val ley Physicians' Service was moving ahead with its plans to set-up an HMO/ PPO. In regards to obtaining a CT Scanner, Mr. Mack reported that three to six months' statistics would be collected from physicians' offices focusing on the high users. These statistics wi I I be used to determine the feasibi I ity of obtaining a CT Scanner. Mr. Mack the~ added that other local hospitals may be getting newer types of CT Scanning equipment in the near future. In the Strategic Planning Committee's discussion of investing in a hel iport, Mr. Mack reported that the committee felt it was not practical at this time. B. D. Greene then moved and Bob Rasmussen seconded a motion to accept the minutes from the Strategic Planning Committee's September, 6, 1985, meeting and to approve the actions of this committee as reflected In, these minutes. All approved. Marketing and Finance Committee Mike McGraw presented the monthly financial report revie"ing each page in detai I. It was noted that for the month of August the net revenues over expenses were $10,038 and that the total expenses were $38,468 under budget. In reviewing the operating statistics, McGraw pointed out that most areas showed a gain over last year at this time--especial Iy total operations, which were up by 30.1% and the total number of outpatients, which was up by 11.8%. (Pat Ackl in left the meeting at this time.) Maggie Skerry then moved and B. D. Greene seconded a motion to accept the Marketing and Finance Committee's minutes from their September 13, 1985, meeting and to approve the actions of this committee as reflected in these minutes. AI I approved. Executive Committee The minutes from the Executive Committee's September 13, 1985, meeting were reviewed. After a brief discussion regarding the Home Health car, Dr. Allen Johnson moved and B. D. Greene seconded a motion approving the decision made by the Executive Committee to have the Home Health car repainted at a cost of $600. AI I approved. As recommended by the Marketing and Finance Committee and the Executive Committee, a motion "as made by B. D. Greene and seconded by Maggie Skerry to make a change in the byla"s adding "one member from the community at large" to the make-up of the Marketing and Finance Committee and to appoint Dr. Bruce Johnson as this new member. AI I approved. It "as then decided to table the idea of spl itting the Marketing and Finance Committee into two separate committees; this decision was made due to the recent changes in board membership and the fact that Bob Rasmussen felt he could not serve on another committee at this time. It "as then reported that the Executive Committee was making the recommendation that $5,000 be removed from the Board's education and travel and transferred to the marketing budget. This would sti I I leave a balance of $7,000 in the Board's education and travel fund. Mr. Mack reported that according to al I marketing literature, 5% of our al located budget should be put toward marketing. Dr. Allen Johnson then moved and B. D. Greene seconded a motion approving the transfer of al I but' $5,000 from the Board's education and travel into marketing. AI I approved~This tranfer put the marketing budget up to $32,000. Mr. Mack stated that it was the Executive Committee's recommendation that the Marketing and Finance Committee be given the authority to spend the marketing funds as they see fit "ithout having to first bring each marketing item to the Board for Page 3 approval. Dr. Allen Johnson moved and B. D. Greene seconded a motion giving the Marketing and Finance Committee the authority to spend the funds ,in the marketing budget without br i ng i ng each item to the Board for approva I. A II' approved. Mr. Mack then commented on the AEA (Ashland Emergency Associates) contract stating that it was basically a dupl icate of the original contract; no significant changes were made. Mr. Mack stated that he and Dr. Jerry Nitzberg, Director of the Emergency Room, had discussed this contract at length. B. D. Greene then moved and Maggie Skerry seconded a motion giving Board approval to present the AEA contract to the AEA physicians contingent on the city attorney's review and approval. AI I approved. It "as then reported that the Joint Advisory Committee would be meeting on October 3, 1985; malpractice insurance wi I I be one of the main topics for discussion at this meeting. Maggie Skerry then moved and B. D. Greene seconded a motion approving payment of $2,893.48 to Cummings Transfer and Storage Company for Mr. Mack's moving expenses. AI I approved. Dr. Allen Johnson then moved and Dawn Tooker seconded a motion to accept the minutes from the Executive Committee's September 13, 1985, meeting and to approve the actions of this committee as reflected in these minutes. AI I approved. Board Education/Orientation Committee Maggie Skerry moved and B. D. Greene seconded a motion to make the Board Education/ Orientation Committee's activities a temporary function of the Executive Committee. AI I approved. This wi I I be a temporary measure to see if this change is appropriate before any decision is made to el iminate the Education Committee from the bylaws. ~EDICAL <EF JRT: STAFF , Dr. Bruce Johnson reported that at the Medical Staff's August meeting Dr. Richard Morris was granted a change in privi leges from associate to active staff and four new appl ications for courtesy staff privi leges in OB/GYN were approved; they were for Drs. Robert Jacobson, Wi I I iam Mi I ler, Alan Palamara, and Anthony Ramsey. In September the Medical Staff approved recredential ing appl ications for Drs. Kirk Gooding, David Jones, and James Dunn from the active staff, and Dr. Jeffrey Widen from courtesy staff. The Medical Staff also approved an amendment to the Rules and Regulations of the Medical Staff Byla"s changing the fol lowing from: "Any patient being operated upon w/'I I have blood work and urinalysis done in this hospital no longer than one "eek prior to surgery." to "Any patient undergoing surgery wi I I have appropriate laboratory studies no longer than one week prior to surgery." Maggie Skerry then moved and B. D. Greene seconded a motion approving the four courtesy staff privi leges in OB/GYN, Dr. Morris's change in staff privi leges, and the four recredential ing appl ications. AI I approved. Da"n Tooker then moved and B. D. Greene seconded a motion approving the change in the Medica! Staff Bylaws. All approved. 'OUNDAT I ON ,EPORT: Dr. Lawson reported that the Foundation's bylaws had been redone. He also reported that the Foundation's year end was November 30. He stated that the Medical Forum was planning a program for this fall. He also reported that.L!1 insley was replacing Marjorie O'Harra on the Foundation and that the Foundation was looking for other new members. He then showed one of the pictures that the Foundation had purchased from Helga Motley for the patient rooms adding that they had nine more pictures to buy. Dr. La"son reported that four Foundation members had resigned and that the Foundation had changed its bylaws to add three more members. He then reported that the Founda- tion recently had received $230 in donations for the OB Department and $200 for our Hospice program. Dr. Lawson stated that this would be his last meeting with our Board before his term as president ended with the Foundation. (Mayor Medaris left the meeting at this time.) Page 4 AUXILIARY RE?QRT: Ruth Keener reported that on October 2, 1985, one of four Lifel ine units would be presented to the hospital by the Auxi I iary. She also reported that the Auxi I iary needed and purchased a new blood pressure unit and that they would be "orking toward the purchase of a cardiac simulator. She aiso stated that a bake sale had been scheduled. Keener then reported that the Auxi I iary's State Convention would be held in Ashland this year out at Ashland Hi I Is; this convention is scheduled for October 20-22. Keener asked if the Board would be wi I I ing to pay the way for some of the Auxi I iary members to attend this meeting adding that the Auxi I iary would budget for this event in future years. After a brief discussion, Dr. Allen Johnson moved and B. D. Greene seconded a motion approving $125 for the Auxi I iary's State Convention. AI I approved. APPROVAL OF EXPENDITURES: Dawn Tooker moved September b i II.s. and B. D. Greene seconded a motion approving payment of the AI'I approved. WORD PROCESS I'NG qEPORT: Mike McGraw reported that many different departments uti I ize the IBM-Personal Computer (IBM-PC) that is currently in his office. He stated that the decision had been made to move the IBM-PC into Administration for use by the word process- ing person and then update the equipment for Fiscal Services. McGraw stated that Sharlene Stephens, executive secretary, would be reviewing several different soft- ware programs before choosing one for word processing. McGraw added that it is hoped that the word processing program wi I I be in operation within three weeks. iOME HEALTH ANNUAL :VALUATION REPORT & 1INUTES: The only question that came out of the Home Health Evaluation Report and minutes was that regarding one of the committee member's concern for the persqnal I iabi I ity of the members of the Professional Advisory Committee for acts of the Home Health staff. Mr. Mack reported that he had checked with Ray Mensing at the OAH (Oregon Association of Hospitals) who said that there was no personal I iabi I ity involved for the members of the Professional Advisory Commitee because they report to our hospital's Board of Directors. D~. Allen Johnson moved and B. D. Greene seconded a motion approving the Home Health Annual Evaluation Report and minutes. AI I approved. PPO I NTMENT OF JEW TREASURER: Dawn Tooker stated that she could no longer serve as treasurer because of the time Involved in having to attend Executive and Joint Advisory Committee meetings. Understanding her position, Maggie Skerry moved that Bob Rasmussen be appointed to the position of treasurer. This motion was rescinded, however, when Bob Rasmussen stated that he would not be able to fi I I this position at this time because of a lack of time. The decision was then made to just wa'it unti l the December meeting .nenal I officers of the Board wi I I be appointed for 1986-1987. ,YLfI,'1 CHANGE: B. D. Greene moved and Dr. Allen Johnson seconded a motion changing Article 16 of the Ashland Community Hospitai byla"s to read as fol lows: "Amendments - These bylaws may be amended by affirmative vote of two-thirds majority of the voting members present provided a ful I written statement of such proposed amendment has been submitted to the ful I Board at the preceding month's Board meeting." (The Page 5 current bylaw reads: "These bylaws may be amended by affirmative vote of two- thirds majority of the voting members present provided a ful I statement of such proposed amendment shal I have been publ ished in the notice cal I ing the meeting.") The motion passed "ith al I members in approval. JnlER 3USINESS: Carolyn Johnson reported that Polly Arnold, Director of Patient Care Services, was having an open house in her new office, and Board members "ere invited to stop by after the meeting. Sharlene Stephens reported that the hospital was planning a three-day "clean-up" sale to be held in the old laundry bui Iding on October 3rd, 4th, and 5th. She stated that al I departments were in the process of reviewing the items they had in storage In their respective departments and elsewhere in the hospital. This program, put together by the Space Uti I ization Committee, was being done to see if additional space ~ould be freed up for additional office and storage space. The Board discussed the issue of malpractice insurance for physicians. Dr. Bruce Johnson pointed out that physicians must carry $1,000,000 malpractice insurance to join the HMO that is coming in. Mr. Mack reported that the hospital was exploring al I options for its coverage, stating that the company that the hospital is insured by Is requiring that all physicians carry $1,000,000. B. D. Greene moved and Maggie Skerry seconded a motion approving the purchase of a plaque for Judy Schaefer for her term as president of the Hospital Board. A! I approved. (Cards to thank both Judy Schaefer and Fran Jacquemin for their time and involvement with the Board of Directors were passed around and signed by al I board and I iaison members.) \DJ OURNMENT: There being no further business, Linda Jackson adjourned the meeting at 2 p.m. Respectfully submitted, 1)/7 ,;::5 j/~-p%~--<~ B. D. Greene, Secretpry Approved: Walt Hoffbuhr, Acting Board President 'CALL TO ORDER . PROPOSED ANTENNA A.I.P. MOGAS LORAN CARD FOR FUEL ACCESS AIRPORT BUSINESSES ADJOURNMENT MINUTES ASHLAND AIRPORT COMMISSION October 2, 1985 The meeting was called to order at 12:10 P.M. at the Copper Skillet Restaurant by Chairman Bill Porter. Other Commissioners in attendance were Bob Milts, Rod Stevens, Ken Jones, and Ken Conger. Staff pointed out the transmittal from the FAA noting that the radio antenna proposed for in- stallation near Jacksonville has been denied a permit based upon safety considerations. In answer to a question, Staff indicated that it doesn't look like Ashland's present appli- cation for an Airport Improvement Project to pave the hangar taxiway will be funded this year. The project will be resubmitted for next year's allocation. Staff noted that the City Council had approved the Commission's recommendation concerning a special location and fee for fueling with MOGAS, and the site will be constructed soon. Information was provided concerning the current study underway by the FAA and the State Aero- nautics Division for use of Loran for nonpreci- sion approaches. Ron George inquired as to interest in the FBO providing a 24-hour card access fuel pump system. It was mentioned that it would be a convenience to pilots but it would be the option of the FBO to install or not install the system. Staff reported that there were two businesses operating on the Ashland airport without the benefit of an agreement with the City and that they had been requested to cease operations until an agreement was drawn.' The Commission indicated that it preferred to allow Steve Green's Aircraft Painting to operate as part of Southern Oregon Skyways until such an agree- ment has been completed. Mr. Green is to send a copy of his written agreement with SOS to the City and he will proceed to develop his agree- ment with the City as soon as possible. The meeting was adjourned at 12:41 P.M. , all>,;- ~'I Lt::!::f{,:' ~-/Allen A. Alsing, St~ visor MINUTES ASHLAND BIKEWAY COMMITTEE September 23, 1985 CALL TO ORDER: "The meeting was called to order at 4:05 P.M. in the Council Chambers by Chair Bev Bennett. Other members in attendance were Terry Adams, Don Daoust, and Frank Lang. , Special Guests: Neil Ledward (Jackson County) and Ken Mickelsen (Ashland Parks and Recreation Department). DISCUSSION: Mr. Ledward clarified the proposed Greenway development for the committee, focusing on the 7 Oaks start in Central Point to Oak Street in Ashland. Only one grade crossing is involved in the proposal and site locations are being selected to avoid major construction problems. (Potential is to go under the Valley View Bridge and clover leaf onto Eagle Mill Road in Ashland, and on to the area of the Sewage Treatment Plant.) Right of way seems to be cleared up to Helman Street in Ashland. Hopes are for a Class A path (10' wide) like our new Iowa Street path. Both Ken Mickelsen and Neil cited the need for a Helman and Oak Street clearance for a bikepath to begin the sojourn through Ashland. Connections need to be made with the existing bikeway paths in Ashland and on south. ACTION ITEM: THE COMMITTEE WAS REQUESTED TO TRAVEL OAK, HELMAN AND CONNECTING STREETS TO TIE IN WITH OUR EAST MAIN STREET BIKEWAY PATH PRIOR TO THE OCTOBER MEETING, and present suggestions. The Chairperson will check with the Helman School Principal Neil Richardson for his input concerning the children attending Helman School. Ken Mickelsen indicated the Ashland Parks and Recreation would assist in any way possible with right-of-ways. OTHER BUSINESS: Committee members suggested the following items for consideration: 1. Paint striped lines on side streets which intersect with the bike path on Siskiyou so cars do not encroach into the path at the stop signs. 2. Employing the use of decals with a national sign of no bike/no skateboards in the downtown area. (Frank Lang) 3. More loudspeaker use by police patrols to warn bike or skateboard riders when they are not complying with the laws. (This is effective and the patrol officer does not need to leave the ca~) Bev Bennett, Chairperson ~, .........-......r-"""--_ ~emora1tdum October 31, 1985 . ~ ijI 0: Brian L. Almquist, City Administrator "'11r C'I rom: Robert D. Nelson, Director of Finance ~ubjed: MONTHLY FINANCIAL COMMENTARY - SEPTEMBER 30, 1985 Electric Utility The electric utility should end the fiscal year with a balance in excess of $700,000 (warehouse inventory and accounts receivable, plus cash, less liabilities), compared ,with $630,000 budgeted. Thus, the outlook for the current fiscal year is bright, but a rate adjustment might be necessary for 1986-87. Water Quality Both Water and Sanitation are showing healthy financial trends. General Fund As we noted in the July 31 commentary, the outlook for the General Fund during the current year is satisfactory, but even if the economies of the Public Safety program are continued into 1986-87, existing General fund resources will not support the present level of services. As indicated in the July 31 commentary, the principal reason is that the July 1 carryover for this fund will be substantially less than on July 1, 1985. Hospital Fund Al though the month of September was not one of the Hospital's better months, if year-to-date trends continue, the forecast for at least the current fiscal year is satisfactory. Insurance Services Insurance Services has progressed beyond the $925,000 mark, but workers comp claims experience during the past year has not been as good as in the previous several years. We are working on this situation in terms of accident prevention, claims administration and possibly other insurance alternatives, but next year's premiums are likely to be higher. Fortunately, Insurance Services will be able to absorb a significant amount of the premium costs. ( , '\.. ~'-- - - , - .Brian L. Almquist, City Administrator 'Monthly Financial Co~mentary - September 30, 1985 Page 2 . '- Advance Refunding Bonds . . Taking into consideration estimated future costs of the bond registrar, as well as issuance costs and the like, the present value savings arising from the advance refunding bond issue will be in excess of $50,000. Investment Income During 1984-85, the City's program of investing temporarily funds generated $673,815 interest income, most of which credited to non-operating funds, such as Insurance Services. idle was Respectfully submittted, 13*' Robert D. Nelson Director of Finance RDN/sa cc: Honorable Mayor and Council Nan E. Franklin, City Recorde r Torn Mack, Hospital Administrator ( ~, ~ " " --............~--~.--..... . WATER QUALITY uTILITIES . Financial Forecast by Departments ......... II; .. (In Thousands of Dollars) 1985-86 Description Water Sani tilt ion Total 504 202 706 1,020.. 660 1,680 212 15 227 1,736 877 2,613 434 328 762 345 276 621 96 51 147 Fund Balance, July 1. 1985 Sales to Customers Other Resources Total Resources Personnel Services Materials and Services Capital Outlay Operating Contingency Other Charges (Credits) 251 251 To Other Funds 214 24 238 Total Expenditures 1,340 679 2,019 Fund Bal ances. June 30, 1986 Warehouse Stock Accounts Receivable Cash. Investments. Other 190 90 116 60 138 190 150 254 Total Requirements 1,736 877 2,613 Date of Forecast 10/29/85 ( ....