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Home My WebLink About1985-1001 Regular Meeting . AllY ci.-uze.1l cttte.llcUllg Council me.eting-6 m~y J.Jpe.ak on any dem on -the. ag~nda, wtle.M d -u., t.he. J.Jubje.u 06 a pubuC'. heaM-ng wlU.0 hM be.e.n c.lo-6~d. ~ 6 you wuh -to -6pe.ak, ple.Me. we. and a6-tVt you have. been lte.C'.oglU.ze.d by -the. ChlUlL, g-<-ve. YOult name. and add.tr.e.M. The. ChiUJr. wil..t -then aUow you -to -6peak and atJ.Jo .i.n6oJun you M -to the amount 06 time. aUotted -to you. The time gJta.nted wil..t be dependent -to Mme extent on the natulte 06 -the dem undVt d-WwM.i.on, the. numbVt 06 people who . 0 be he~d, and t.he length 06 the a e.nda. I mpo~..tant: 1 AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL October 1, 1985 I. PLEDGE OF ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers, 1175 E. Main St. II . ROLL CALL III. APPROVAL OF MINUTES: Regular meeting and Executive Session of September l7, 1985 IV. PUBLIC HEARINGS: 1. The proposed adoption of an ordinance. establishing a Downtown Parking District; and restricting employee and business owner parking on public street or public lots from June 1 to September 30 of each year. V. COMMUNICATION, PETITIONS & REMONSTRANCES: 1. Letter from Dean Spencer, dba Dean's Ridabout, requesting Council approval to provide guided tours of Ashland over a fixed route. 2. Liquor license application by John P. Cinde1, dba Toonervi11e Deli Depot, 40 E; Main Street. 3. Request by Be11view School PTA and Principal for Council support of accelerating installation of stop light at Siskiyou Blvd., and Tolman Creek Road. VI. NEW & MISCELLANEOUS BUSINESS: 1. r.onfirmation of Mayor's Appointment of Michael Jewett and Dr. Jerry Cooper to Community Hospital Board. VII. PUBLIC FORUM: Business from the audience, not included on the agenda. VIII. ORDINANCES, RESOLUTIONS & CONTRACTS: 1. First reading by title only of an ordinance establishing a Downtown Parking District, and restricting employee and business owner parking on public streets and public parking lots (copies furnished in accord with Article X Sec. 2(c) of the City Charter). 2. First reading of an ordinance annexing property (Fordyce Street Annexation). 3. First reading of an ordinance withdrawing recent!y annexed real property from Jackson County Fire District No.5 (Fordyce Street Annexation). 4. First reading of an ordinance rezoning recently annexed real property (Fordyce Street Annexation). 5. First reading of an ordinance ordering the improvement of Ridge'Road from Terrace Street Northwesterly 2132 feet. 6. Resolution setting a public hearing on the improvement of the Water Street parking lot under the Bancroft Act. 7. Offer of Street Dedication for the completion of Susan Lane, West of High Street. IX. OTHER BUSINESS FROM COUNCIL MEMBERS X. PRESS CONFERENCE XI. ADJOURNMENT: To October 8, 1985 at 7:30 P.M. for public hearing re: St. Maintenance . ROLL CALL GREETINGS FROM ENGLISH LORD ~~YORS ET AL BY COUNCILORS SMITH & REID APPROVAL OF MINUTES RIDGE ROAD PUBLIC HEARING " ~ MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL September 17, 1985 The regular meeting of the City Council was called to order at 7:30 P.M. on the above date by Mayor Medaris who led the Pledge of Allegi- ance. Present were E1erath, Reid, Bennett, Acklin, Laws and Smith, Councilors Smith and Reid presented the City of Ashland with a Nuclear Free Zone plaque from Manchester, England, to be hung in the Adminis- trative offices of City Hall or Civic Center and other gifts from cities visited in Europe where the Councilors were invited by Peace and Nuclear Free groups. Bennett moved to approve minutes of the adjourned meeting of August 29, 1985 and regular meeting of September 3, 1985 and Smith seconded the motion. E1erath asked that the minutes be corrected on page two relative to Street Funding to reflect that he asked in expressing con- cern for property taxes how costs could be cut and to show that the report referred to by Acklin was several years old. Bennett and Smith agreed with corrections and on voice vote the motion passed without opposition. The City Administrator read a memo from Director of Public Works Alsing dated September 11 outlining positive and negative views of the proposal. Almquist noted that costs to the property owner can be Bancrofted and that assessments can be paid in full within 30 days or 9y,% interest over a period of ten years. The public hearing was opened and those in favor asked to speak fir~t. Vaughan Bornet, 365 Ridge Road spoke in favor of the proposal saying that Ridge Road has been ignored by the City and maintained by the property owners but has the worst potholes of any street in the City. Archie Fries, 170 Ridge Road, said the City has been indifferent to City streets and the property owners are will to pay for the 18 ft. asphalt street and asked that the City accept their petition. Harry Skerry, 270 Ridge Road, spoke in favor as owner of 270 Ridge and part owner of tax lot 2200. Lee Howard, 90 Ridge Road, said he is not concerned about the drainage and is pleased that no one will be speaking against the proposal. Howard said there is some run off at the lower end of Ridge and the street will be sloped to drain the water down to the cu1very. A1sing said there is enough ditch to carry the water but on the other end A1sing said that the curb and gutter will do a better job. Mike Jewett, 353 Ridge Road said he is for the proposal to pave but against the staff proposal of curb and gutter being included in the plan. Jim Akeri11 spoke in favor of the proposal and said he hoped Council woud go along with the petition. There was no negative input and the Mayor closed the public hearing and turned the discussion over to Council. Reid noted that Judy Clark had been in touch with her saying that she had not been contacted relative to the proposal. It was noted that when Clark signed off the rear of the property, she signed'in favor of paving and curb and gutter. 9/17/85 P. 1 :egU.lar J.'leet:lng .. RIDGE ROAD PUBLIC HEARING continued FORDYCE ANNEXATION PUBLIC HEARING t\:::>UJ..d.UU \..d.LY VUUUL...1...1. ;.11..1.' 1 UJ J.. ... A1sing explained that when a street is oiled that half of the property owners may want the road graded and the other half against it. Reid urged Council to consider allowing for a rural type road as is being considered for Ridge to be a second type road standard. Reid said she would like the alternative for other citizens. The Mayor said that a Local Improvement District has been formed for this particular street and to include other proposals. Reid said Ridge will be a substandard road and that other roads could be considered for substandard streets on a one road at a time basis. Laws said it is the worst road in the City and we should take the chance that it will hold up and moved to approve petition and asked staff to bring back documents; Bennett seconded the motion which passed unanimously on voice vote. The City Administrator read a, minority report from Planning Commiss- ioners Stout, Slattery & Thompson urging consideration of 7500 sq. ft. lots for the'proposed annexation and a memo from the Planning Division dated August 15, 1985 reporti.ng action by CPAC recommending 5,000 sq. ft. minimum lot size for all but SOSC property which should be zoned SO. Almquist asked ,that the Staff Report dated August 14, 1985, petition from Fordyce Sewer Improvement & Annexation Committee, a letter from property owners with signatures requesting R-5 zoning, minutes of Planning Commission dated August 14, 1985 and letter from Jackson County with recommendations and comments relative to the properties in the County zoned for Exclusive Farm Use and asked that they be made part of the record. Planning Director Fregonese showed the area on the screen and outlined total annexation proposal with future street plans and noted that the Armory site (SOSC property) should be annexed as soon as possible. Fregonese reviewed the 'Triple Majority criteria for density along with Comprehensive Plan goals. The ~lliyor opened the public hearing and Virginia Jackson, owner of tax lots 2500 & 2600, wanted to be certain that the criteria of five lots per acre is the maximum and not the minimum and that she would not lose a lot in following the criteria. Fregonese said the divis- ion could be worked out. Jim Johnston, 574 Fordyce, said the options have been considered by the property owners and that for all practical purposes, the 5,000 sq. ft. lots would give best use of property and that the creeks could be cu1verted and worked around. Larry Medinger noted that Ashland needs sites for lower cost housing and the flat property in the proposed annexation would be ideal for that purpose and also financially within reach since the cheapest lot available at this time in Ashland costs around $18,000. Kent Cutting spoke in favor of the proposa1o On question of plans for the construction of the National Guard Armory, Physical Plant Director Stevens noted a groundbreaki.ng date has been set but that no plans have been started by Architect Pattersono Stevens said the college has architectural review authority for the National Guard Armory. Acklin moved to adopt annexation proposal with zoning of R 1.5P and adopt findings :md direct staff to bring by ordinances; Smith seconded the motion passed unanimously on voice vote. 9/17/85 P. 2 ~gular Heeting ~ Keal Property Proposal LIQUOR LICENSE APP. Gay1a's Pancake & Seafood Stevenson Union BUDGET COMMITTEE JOWNTOh'N PARKING F,\CILITY iliPORT E.sn1.ana \...,;1 r:y L.ouncl.l. ;J (-L II UJ J.- ~ ,,) Acklin moved to place disposition of real property proposal on the agenda as discussed in Executive Session; Reid seconded the motion, which passed unanimously on voice vote. The City Administrator reviewed the offer by Cybertext Corporation's offer of $175,000 for the A Street property with the sale contingent upon review of company's architects and engineers to be secured within 60 days. Almquist noted that the property had been on the market for over a year and that no firm offers had been received in that time. Smith moved to accept offer and instruct staff to prepare earnest money agreement for signature by Mayor and City Recorder; Bennett seconded the motion which passed unanimously on voice vote. Application for new ownership of existing liquor license was received from Gay1a Bright dba Gay1a's Pancake, Steak and Seafood at 1823 Siskiyou Blvd., and Smith moved to approve; E1erath second- ed the motion which passed unanimously on voice vote. Reid moved to put application for liquor license from SOSC Steven- son Union on the agenda; Smith seconded and the motion passed with- out opposition on voice vote. Acklin moved to approve; Reid seconded the motion. Laws noted he is a member of the Faculty at SOSC. On voice vote the motion passed unanimously. Reid nominated Jeff Golden to fill the vacancy on the Budget Com- mittee and hoped that Bud Wilkerson would wait for another vacancy because of his qualifications. Smith moved to close nominations. Laws nominated Art Phillips and Acklin moved nominations be closed. Smith seconded the motion which passed unanimously on voice vote. Laws commented that all three individuals would be able to handle the position well and said he didn't think the person standing in line the longest should necessarily get the position. Laws con- tinued by saying he is a neighbor of Phillips and feels he would be compatible in giving the Budget Committee'a good balance. Smith said she knows Mr. Phillips and not Mr. Wilkerson but emphasized that Mr. Golden made his interest known as soon as the vacancy was publicized and was put off when Phil Arnold was appointed. Smith urged that Golden have the opening. E1erath said he asked Wilkerson to submit his application and would support him but would also sup- port Phillips. Smith criticized the procedure. Bennett felt that ample applicants should be allowed. Medaris said any opening has to be advertised and two Councilors were out of the country so it was put off. Laws said he chaired the meeting 'when it was decided to wait and readvertise to get more applicants because people don't always see the notices and on nomination of Art Phillips, E1erath, Bennett and Laws voted in favor. Reid, Acklin and Smith voted in opposition. Motion tied and the Mayor broke the tie by voting YES'. The City Administrator noted that a letter was received from Bar- bara Allen recommending that 2 hr. parking be changed to 4 hr. on C Street between First and Second Street - along both sides of street. Almquist commended Chair Laws on his efforts and report and 0" ld public input would be available at a public hearing. 9/17/85 P. ~ I. Regular ~leeting ~ DO~NTOWN PARKING REPORT PUBLIC FORUH WATERSHED ROAD CLOSURE CITY ADMINISTRATOR EMPLOY- 1-lENT AGREHlENT OR. STATE HIGHWAY CONTRACT Ashland City Council 9/17/85 P. Councilor Laws reviewed his report citing the need for about 125 parking spaces and to relocate downtown employees to off-street parking facilities to serve the local community, businesses and visitors in the downtown area. Laws said that parking times would need to be changed in various parts of the core area, that severe penalties would be imposed on employees whose vehicle is found in parking spaces reserved for the users mentioned aboveo Laws said that the Water Street parking area would be expanded and upgraded by use of landscaping and lighting to encourage full use and that park- ing fines would be increased by $1000 and a surcharge would be added to business license fees to help generate the necessary revenue. The cost of the improvements would be Bancrofted for the Water St. improvements, Laws said. Laws added that in his proposal the Elk's Club has been approached relative to a lease on their parking lot and are expected to consider the proposal at a Board meeting soon. Laws said eventually a parking structure may have to be built. In discussing the proposed ordinance, Reid said it is discriminating as regards downtown employees and intimates that other shop owners aren't considered valued customers. After some discussion by Council Acklin moved to accept the report as proposed and that a public hear- ing be set for first reading of the ordinance; Bennett seconded the motion and said information should be made public in advance of the hearing and suggested the package being printed in the Tidings. Alm- quist said it would be difficult without the large volume of back- ground for someone to understand. E1erath said he wants the ordin- ance to be considered on a point by point basiso Laws said there is no hurry in consideration of ordinance because the proposed plan will not be implemented until June 1, 1986. On roll call vote, Bennett, Acklin, Laws and Smith voted in favor of the report; E1erath and Reid opposed and the motion carried. The City Adminis- trator was instructed by Laws to bring back all documents to imple- ment the plan along with letters received and relative statistics. A1 Wi11statter, 123 Central Street, urged that there be a site review and public hearing on proposed building of Armory because it is a public building and belongs to all of us. Fire Chief King noted that with recent rains the fire danger has lessened in the Watershed and proposed to reopen the areau Laws moved to place on agenda; Elera~h seconded the motion which passed unanimously on voice vote and Elera'th -moved" to' reopen; Reid seconded the motion which passed unanimously on voice voteo "At this point the Public Forum was closed. The City Administrator read an addendum extending his Agreement of Employment for a period of three years to September 1, 1988 and Council di~cussed criteria of his contract.regarding grounds for dismissal and severance pay. Almquist was asked to read his con- tract with the City in full which he did and Reid asked about his recent evaluation. The Mayor said the evaluation composite would be mai1edo Reid moved to approve extension; Smith seconded the motion which passed unanimously on roll call voteo A memo was read and contract submitted for Left-turn Refuge on Siskiyou Blvd., at Garfield Sto was considered and Acklin moved for .1uthoy; za tion of signatures of Mayor & City Recorder; Reid seconded the motion which passed unanimously on roll call voteo 9/17/85 P. 4 I ~gU.Ld~ l'H;::tL.1-110 OTHER BUSINESS Central St~ Improvements Governor's "Bag_it_Dayl1 ADJOURNMENT -..-.-; Councilor Reid said she would like to continue her goal of having curb, gutter and paving on Central Street and thatshe has talked to the Street and Engineering Departments about circulating petitions for improvements. Reid wondered if such improvements would be valu- able enough to the City for it to share in the costs. Bennett noted that the Governor had declared September 21 as "Bag-it- Day and that those interested could meet in Hawthorne Park to parti- cipate in the clean-up campaign. The meeting adjourned at 10:13 P.M. with a reminder that a study session will be held on September 24 to consider the Public Safety Plan at 7:30 P.M., & Supplemental Budget Hearing will be held on September 26 at 7:30 P.M. Karen Huckins Acting City Recorder L. Gordon Medaris Mayor ih . NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Ashland will conduct a public hearing on Tuesday, October 1, 1985 at 7:30 P.M. in the Civic Center Council Chambers, 1175 E. Main Street to consider the adoption of the following proposed ordinance: The first reading by title only of an ordinance establishing a Downtown Parking District; restricting employee or business owner parking on public streets or public parking lots from June 1 to September 30 of each year; requiring registration of employees vehicles; providing for special permits for delivery vehicles and real estate vehicles; and establishing penalties for violation of said ordinance. NOTICE IS FURTHER GIVEN that in accord with Article X Section 2(c) of the City Charter, that copies of the fore- going ordinance have been furnished to members of the City Council seven (7) days prior to the foregoing Council meeting, and three (3) copies placed on file in the office of the City Recorder for public inspection during business hours. / " t:'M..L-,J Karen Huckins Acting City Recorder /...i{(!~~~ PUBLISH: Daily Tidings September 21, 1985 and September 25, 1985 ORDINANCE NO. AN ORDINANCE ADDING A NEW CHAPTER 11030 TO THE ASHLAND MUNICIPAL CODE ESTABLISHING A DOWNTOWN PARKING DISTRICT; RESTRICTING EMPLOYEE AND EMPLOYER PARKING WITHIN SAID DISTRICT: AND ESTABLISHING EXCEPTIONS AND PENALTIES FOR VIOLATION OF SAID RESTRICTIONS. THE PEOPLE OF THE CITY OF ASHLAD DO ORDAIN AS FOLLOWS: SECTION 1. A new Chapter 11.30 shall be added to the Ashland Municipal Code and shall read as follows: "Chapter 11.30 DOWNTOWN PARKING DISTRICT Sections: 11.30.010 11.30.020 11. 30.030 11.30.040 11. 30.050 11.30.060 Downtown Parking District -- Established Duration and Effect Registration Required Loading, Unloading and Delivery Parking Improvement Fund Violation -- Penalties 11.29.010 Downtown parkinB District. There is hereby estab- lished a Downtown Parking istrict which shall encompass the following areas: A. Lithia Way between Second and Fourth Street; 'c' Street between Helman and Second; East Main Street between Winburn Way and Gresham Street; North Main Street and the Plaza between Winburn Way and Church Street; and Oak, Pioneer, First, Second, and Third Streets between Hargadine, Lithia Way, and 'c' Street. B. All on-street timed parking spaces and public timed parking facilities within the Downtown Commercial District, Zoned C-I-D. 11. 29.020 Duration and Effect. No person shall, while at his or her place of employment, educational or non-profit institution cause any motor vehicle owned, operated or controlled by that person to be parked in anyone or more parking spaces upon a public street or timed off-street parking facility within the Downtown Parking District described in Section 11.29.100 between the dates of June 1 and September 30, and between the hours of 8:30 A.M. and 5:30 P.M, on any day except Sunday and legal holi- days. Motorcycles parked in designated motorcycle parking spaces shall be exempt from this Title. This Title shall be in effect through September 30, 1986. -1- 11 0 29.030 Registration required, A. Every employer who employs one or more persons who work in, or have their primary place of employment, a location within the Downtown Parking District described in Sec- tion 11.29.100 shall provide to the City of Ashland the employers and employees names, residence addresses and vehicle license number of each vehicle owned, operated or controlled by each employer and employee which is com- monly used for travel to and from their place of employment, B. Every owner or operator of an educational or non-profit institution located within the Downtown Parking District described in Section 11.29,100, shall provide to the City of Ashland, the vehicle license number of each vehicle owned, operated or controlled by each student, employee or volunteer, which is commonly used for travel to and from the educational, or non-profit institution. C. Every employer, owners, or operator whose business, educational, or non-profit organization is located in the Downtown Parking District described herein, shall be responsible for the collection and submission of all required vehicle registration forms to the City, Do The information required by subsections A-C, above, shall be sworn to and submitted by May 1st of each year in the manner prescribed and on the forms provided by the City of Ashland, Such submitted forms shall be updated and revised by each affected person, institution, or party when- ever a change occurs in employer or employee, residence or vehicle license or ownership address occurs, 11.29.040 Loading, Unloading and Delivery. Loading and unload- ing of vehicles shall be permitted as provided in Chapter 11,24.030 of the Ashland Municipal Code. A Special Vehicle Permit may be granted by the City Administrator when substantial evidence is submitted that shows that the permit is necessary for frequent delivery and pick-up which is vital to the normal operation of the business, educational or non-profit institution, In the case of Real Estate offices, one (1) such special vehicle permit may be granted for each broker or licensed salesperson in excess of the number of private off-street parking provided by said office. 11.30.050 parkiny Improvement Fund, There is hereby imposed an annual five do lar ($5.00) surcharge on every employee and business owner working within the Downtown Parking District established herein as reported on the business tax registration required by Chapter 6.04 of the Ashland Municipal Code, The annual $5.00 per employee fee shall also apply to governmental and non-profit entities within said District, In addition, there shall be a one dollar ($1.00) surcharge on allover-time parking citations issued within said District. All revenues received from said surcharges shall be placed in the Capital Improvement Fund, and segregated for meeting debt service on bonds issued for parking improvements, leases, and/or future parking improvements and studies, -2- 110 29,060 ViolationPena'lties. Any person parking in violation of the provisions of this Chapter shall receive a written warning for the first violation. Each violation and conviction there- after, shall carry a fine of not more than $25 dollars for the first conviction, not more than $50 dollars for the second con- viction, and not more than $100 dollars for the third conviction and every conviction thereafter of a violation of this Chapter. Any person, business, or institution affected by this Chapter who fails to comply with the requirements herein, shall be guilty of an infraction and punished as provided in Chapter 1.08 of the Ashland Municipal Code." The foregoing ordinance was first read by title only in accord- ance with Article X, Section 2(C) of the City Charter on the day of , 1985, and duly PASSED and ADOPTED on the day of , 1985. ATTEST: Nan E, Franklin City Recorder - Treasurer SIGNED and APPROVED this day of , 1985. L. Gordon Medaris, Mayor -3- Brian Almquist Administrator City of Ashland City Hall AShland, OR 97520 September 18, 1985 Dear Mr. Almquist: The purpose of this letter is to set forth my proposal for the operation of a guided tour business in Ashland. I propose to transport the public in my automobile from an established point of origin, over a fixed route, and back to the same point of origin. I have a flawless driving record with a chauffeur's license and adequate liability insurance. Also, I have a genuine appreciation for the_area and a knowledge of its' history and highlights that I would like to share with Ashland visitors. A service which offers the public a personalized and informative view of Ashland at a leisurely pace is not currently available. Although there is a satisfactory taxi service available, several local business people have stated the need for a specialized tour service of the type I propose. There is no conflict with existing transportation services since my passengers are always returned to their point of origin. Many months of thought and study have gone into the design of this service. It is my goal to offer the public a quality experience that is unique, sa~e, and aesthetically pleasing. Ashland has a reputation for providing an outstanding experience for its' visitors and your favorable consideration of my proposal would further this community quality. sincerely, j}-~.~.-/ , Dean Spencer ~, --.:::To/'v I f"1C ( l--(.~ ,QIJemoraudum ~ ~.4f~ 09 19 85 <IT ll: liil\ORABU ,IAYOR and MEMBERS of the CITY COUNCIL Jt] rom: f),\HION BARNARD, CHIEf of POLICE ~1tbjl'd: LIQUOR LICENSE APPLICATION An application for a New Ownership of an existing Liquor License has heen received from JOHN PAUL CINDEL dba TOONERVILLE DELI DEPOT ~O \orth Nain St. Ori~inal License was issued to past owners. recommend approval of this application. , / / /'" ~ ,/1./ /'- / /,-/ .'/'. / ./ ' . , /;:.c''!:C-' /1. {~"M ! ( \in CLUII.\TS ACTI\C CHIEF of POLICE DB: ;;';1: "". l-'"'.I--.lf '---J _.._....:::;I,~ ~emorandum September 26, 1985 mo: Council Members ~ rom: L, Gordon Medaris, Mayor ~uhjed: Ashland Community Hospital - Board of Directors Appointments I respectfully request your approval of Michael Jewett and Jerry A. Cooper to fill two vacancies on the A,CoHo Board of Directors. . Michael Jewett to replace Judy Schafer (resigned) - term expires 12/31/870 Michael was born and raised in Ashland, In 1970 he received a B.A. in Chemistry from S,O.SoC. He received his law degree from Lewis & Clark in 1977 and is presently an Attorney at Law in the firm of Jacobson, Jewett & Thierolf at 850 Siskiyou Blvd, . Dr. Jerry Cooper to replace 'Fran Jacquemin (resigned) - term expires 12/31/870 . Jerry, a Professor of Marketing at S,O.S.C., did his undergraduate studies at Westmar College, LeMars, Iowa and received his M,A, and Doctorate degree from Northern Colorado University. He moved ,to Ashland in 1969 upon joining the faculty at S,O,S.C. These appointments will strengthen the Hospital Board through their knowledge and expertise in law and marketing respectively. I would appreciate your confirmation of these appointments as requestedo JACOBSON, JEWETT & THIEROlF, P.c. JERRY A. JACOBSON MICHAEL JEWETT RIO-fARO B. THIEROlF, JR. ATTORNEYS AT LAW P.O. BOX 516, 850 SISKIYOU BOULEVARD, SUITE 7 ASHLAND. ORECON 97520 TElEPHONE: (503) 482-4753 IN REPLY REFER TO September 19, 1985 Honorable Gordon Medaris !1ayor City Hall Ashland, OR 97520 Dear Gordon: Please consider subMitting MY name to the council for appointment to the present vacancy on the Board of Ashland Community Hospital. If you require any additional inforMation from me, please let me know. Thank you, Gordon. Very truly yours, cTACOBSON, .TEWETT & THIEPOLF, P. C. .,." '~1'Z'" ,/.....,.,/. //..." '.' // ,/J/// . " '//vc- /;/~/? I> .Michael .Tewett ~1J/crml September 17, 1985 Mayor Gordon Medaris 2370 Morada Lane Ashland, Oregon 97520 Dear Gordon: The purpose of this letter is to aop1y for a position on the Ashland Community Hospital Board of Directors. I feel my background in marketing and my special interest in non-profit organizations are strong reasons why I am not only interested in becoming a member of the Board, but also qualified to contribute to the Board's success. Sincerely, JAC/mcb ~ err A. ~ ORDINANCE NO. AN ORDINANCE OF THE CITY OF ASHLAND ANNEXING A CONTIGUOUS AREA TO THE CITY OF ASHLAND, OREGON AND PROVIDING FOR AN EFFECTIVE DATE, (FORDYCE ANNEXATION) THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION L The land described in Exhibit "A" attached hereto and made a part hereof is contiguous to the City of Ashland and is located in Jackson County, Oregon, and is hereby annexed to the City of Ashland as provided in Section 2 of this ordinance. SECTION 2. Upon the effective date of this ordinance, the City Recorder, in accordance with ORS 222,170, is hereby authorized and directed to make and submit to the Secretary of the State of Oregon, a copy of this ordinance, a copy of the Statement of Consent from the landowners of the tract annexed, and a copy of the ordinance dispensing with the election on the proposed annexation, and also upon the effective date hereof, the City Recorder is authorized and directed to submit a copy of this ordin- ance to the County Assessor and County Surveyor of Jackson County, Oregon, The foregoing ordinance was first read on the 1st day of October, 1985, and duly PASSED and ADOPTED this 15th day of October, 1985. Nan E. Franklin Ci ty Recorder SIGNED and APPROVED this day of October, 1985. L. Gordon Medaris Mayor Exhibit "A" FORDYCE ANNEX DESCRIPTION Commencing at the southwest corner of Donation Land Claim No. 44, Township 39 South, Range 1 East of the Willamette Meridian, Jackson County, Oregon; thence along the westerly line of said D.L.C. North 00006'22" East, 1119.70 feet; for the True Point of Beginning; thence leaving said D.L.C. line North 89053'38" West, 350 feet; thence South 00006'22" West, 5.56 feet; thence North 89048'41" West, 132.40 feet to the east right of way line of Fordyce Street; thence along said line North 00006'22" East, 5.37 feet tu the North terminus of Fordyce Street; thence North 89053'38" West, 553.0 feet; thence South 00006'22" West, 1383.20 feet to the southwesterly right of way line of the Southern Pacific Railroad; thence along said line southeasterly to a point on the existing city limits line which bears South 1225.57 feet anp East, 461.85 feet from the said southwest corner of D.L.C. Number 44; thence along the existing city limits line North 89033' East, 514.19 feet; thence North 0015' West, 176.30 feet; thence North 89033! East, 225.00 feet to the west right of way line of Walker Avenue; thence along said right of way line North 0015' West, 674.60 feet to the south right of way line of East Main Street; thence along said right of way line South 89015 '13" East, 752.00 feet; thence North 00044'47" East, 60.00 feet to the north right of way line of East Main Street; thence along said right of way line North 89015'13" West, 956.33 feet; thence South 89045'07" West, 576.77 feet; thence leaving said line North 00006'22" East, 1232.39 feet; thence North 89053'38" West, 414.70 feet; thence along the westerly line of said D.L.C. No. 44 North 00006'22" East, 202.14 feet, to the ' point of beginning. Description prepared from existing deed records and did not include land survey. (.''''' f'~EG!ST!::RED \. 'PROFESSIONAL I , L.\NO ~u~~i /,: //~'-"'1 .::;; L. ........... '-'t..". --i::/< C k :: r: G N SrrHMJH. ~J. 1977 ALLEN A. Al~:NG N=...1115 ~/;/- ~/c~c.".-:'7 . /" ORDINANCE NO 0 AN ORDINANCE OF THE CITY OF ASHLAND WITHDRAWING CERTAIN RECENTLY ANNEXED REAL PROPERTY FROM JACKSON COUNTY FIRE DISTRICT NO. 5 (FORDYCE ANNEXATION) THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION L The land described in Exhibit "A" attached hereto situated in the City of Ashland, Jackson County, Oregon, is hereby withdrawn from Jackson County Fire District Noo 5 pursuant to the provisions of ORB 22205240 SECTION 20 The City of Ashland elects'to pay the bonds of the Special Taxing Districts pursuant to the provisions of ORB 2220520(2)(6). The foregoing ordinance was first read on the 1st day of October, 1985, and duly PASSED and~ADOPTED this 15th day of October, 1985. Nan E. Franklin City Recorder day of October, 1985. SIGNED and APPROVED this L. Gordon Medaris Mayor Exhibit "A" FORDYCE ANNEX DESCRIPTION Commencing at the southwest corner of Donation Land Claim No. 44, Township 39 South, Range 1 East of the Willamette Meridian, Jackson County, Oregon; thence along the westerly line of said D.L.C. North 00006'22" East, 1119.70 feet; for the True Point of Beginning; thence leaving said D.L.C. line North 89053'38" West, 350 feet; thence South 00006'22" West, 5.56 feet; thence North 89048'41" West, 132.40 feet to the east right of way line of Fordyce Street; thence along said line North 00006'22" East, 5.37 feet 1;0 the North terminus of Fordyce Street; thence North 89053'38" West, 553.0 feet; thence South 00006'22" West, 1383.20 feet to the southwesterly right of way line of the Southern Pacific Railroad; thence along said line southeasterly to a point on the existing city limits line which bears South 1225.57 feet anp East, 461.85 feet from the said southwest corner of D.~.C. Number 44; thence along the existing city limits line North 89033' East, 514.19 feet; thence North 0015' West, 176.30 feet; thence North 89033! East, 225.00 feet to the west right of way line of Walker Avenue; thence along said right of way line North 0015' West, 674.60 feet to the south right of way line of East Main Street; thence along said right of way line South 89015'13" East, 752.00 feet; thence North 00044'47" East, 60.00 feet to the north right of way line of East Main Street; thence along said right of way line North 89015'13" West, 956.33 feet; thence South 89045'07" West, 576.77 feet; thence leaving said line North 00006'22" East, 1232.39 feet; thence North 89053'38" West, 414.70 feet; thence along the westerly line of said D.L.C. No. 44 North 00006'22" East, 202.14 feet, to the ' point of beginning. Description pr~pared from existing deed records and did not include land survey. , , REGISTERED PROFESSIONAL LAND SURVEYOR ,:....a:e&-<"1 :-A C I< : G 0 N SEfUM'ER n 1917 ALLEN A. ALSINC; No. 1115 /? . -t:?'h;<;, . :/ ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 2052, THE LAND-USE ORDINANCE OF THE CITY OF ASHLAND, AND SECTION 18.120030 OF THE ASHLAND MUNICIPAL CODE, TO REZONE CERTAIN PROPERTY FROM JACKSON COUNTY RR-5 TO CITY R-1-5P AND SO, (FORDYCE ANNEXATION) SECTION 1. Ordinance Noo 2052 and Section 180120030 of the Ash- land Municipal Code, are hereby amended by rezoning from Jackson County RR-5 (Rural Residential - 5 acre mino) to City of Ashland R-1-5P (Single Family Residential/Performance Overlay), the follow- ing described property, to wit: Beginning at the intersection of the Northerly right-af-way line of the Southern Pacific Railroad and the Northerly right-of-way line of East Main Street: thence Northwest- erly along said railroad right-of-way 497.80' feet; thence North 000Q6'22" East, 1383.20 feet; thence South 89053'38" East 553.00 feet to the East side of the Northerly terminus of Fordyce Street; thence South 00006'22 East along said East right-of-way line of Fordyce Street, 5.37 feet; thence South 89048'41" East, 132.40 feet; thence North 00006'22 West, 5056 feet; thence South 890S3'38" East, 350 feet to the westerly line of Donation Land Claim No. 44, Township 39 South, Range 1 East of the Wi11amette Meridian, Jackson County, Oregon; thence South along said D.L,C. line 200 feet more or less; thence South 89053' 38" East, 414 feet; thence South 00006'22" West, 1232.39 feet to the Northerly right-of-way line of East Main Street; thence South 89045'07" West, 414070 feet to the intersection with the centerline of Wightman Street extended; thence South along said centerline to the Northerly right-of-way of the Southern Pacific Railroad, the point of beginning. (Tax lots 39-1E-I0B; 300, 400, 500, 600, 700, 800, 900, 1000, 1100, 1200, 1300, 1400, 1500, 1600, 1700, 1800, 1900,2100,2200, 2300, 2400, 2500, 2600, 2700, and 2800). SECTION 2. Ordinance No. 2052 and Section 18.12.030 of the Ash- land Municipal Code, are hereby amended by rezoning from Jackson County RR-5 (Rural Residential - 5 acre min.) to City of Ashland SO (~outhern Oregon State College), the following described property, to .-at: Beginning at the intersection of the Northerly right-of-way line of the Southern Pacific Railroad and the Easterly right-Of-way line of Wightman Street; thence Southeasterly along said railroad right-of-way line to a point on the existing city limits 1ine~ which bears South 1225.57 feet and East, 461.85 feet from the Southwest corner of Donation Land Claim No. 44, Township 39 South, Range 1 East of the Wi11amette Meridian, Jackson County, Oregon; thence along the existing city limits line North 89033' East, 514.19 feet, thence North 0015' West, 176.30 feet; thence North 89033' East, 225 feet to the West right-of-way line of Na 11:~:~ .1'l.venue; thence along said right-af-way line North 0015' West t -1- ,J 674.60 feet to the South right-of-way line of East Main Street; thence along said right-of-way line Westerly 1162 feet more or less to the East right-of-way line of Wightman Street; thence along said right-of-way line Southerly 477.75 feet to the point of beginning. (Tax lot 39-1E-10D; 1300) The foregoing ordinance was first read on the 1st daypf October, 1985 and duly PASSED and ADOPTED this 15th day of October, 1985. Nan E. Franklin City Recorder/Treasurer SIGNED and APPROVED this day of October, 19850 L. Gordon Medaris Mayor -2- AN ORDINANCE AUTHORIZING !u'lD ORDERING THE lMPROVEHENT OF RIDGE ROAD FROM TERRACE STREET NORTHWESTERLY 2132 FEET BY CONSTRUCTING THEREON CURBS (PARTIN.)AND PAVING; AUTHOR- IZING THE ASSESSMENT OF COST OF SAID I~ITROVfllENT AGAINST PROPERTY TO BE BENEFITTED THEREBY: AND PROVIDING TB~T \~\R- RANTS ISSUED FOR THE COST THEREOF BE GENERAL OBLIGATIONS OF TilE CITY OF ASHLAND. IrnEREAS, the Council has heretofore by Resolution declared its intention to construct the improvement hereinafter described in accordance with plans and specifications anc to assess upon each lot or part thereof adjacent to and benefitted by such L"prov~e~~ its proportionate share of said cost of said improvement, as provided by the Charter of the City of Ashland; and ~qJEREAS, notice of such intention has been duly given and published as provided by the Charter, and a public hearing held thereupon, and it appears to the Council that such improvement is of material benefit to said City and that all property to be assessed therefor will be benefitted thereby to the extent of the probable amount of the respective assessments to be levied for the costs thereof: NO~, THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. It is hereby ordered that Ridge Road from Terrace Street Northwesterly 2132 feet be improved by the construction thereon of curbs, (partial) and paving in accordance with the plans and specifications therefor heretofore adopted on file in the office of the Director of Public Works, and that the cost thereof be assessed upon each lot or part thereo~ adjacent to or benefitted by such improvement, as provided by the Charter of the City of Ashland. SECTION 2. That warrants for the construction of the aforementioned ic- ,provement shall bear interest at the prevailing rates and shall constitute general obligations of the City of Ashland, and said warrants shall be issued pursuant to and on the terms and conditions set forth in O.R.S. 287.502 to 287.510 inclusive. The foregoing ordinance was first read on the 1st day of October , 1985, and duly PASSED and ADOPTED this 15t~day of October , 1985. ~an E. Franklin City Recorder SIGNED and APPROVED this day of October , 198 S. L. Gordon Medaris Mayor nlPROVENENT RESOLUTION NO. A 'i- Nature of Improvement: 52 soace oarkinl! lot Location Water Street at "B" Street Date and Time: October 15, 1985, 7:30 P.M. A RESOLUTION PROVIDING FOR the construction of parking facilities on Water Street at liB" Street in the City of ASh1and,-oregon, and for the assessment of the cost thereof on adjacent property; providing for a meeting of the Com~on Council to consider protests against said improvement and providing for the serving of the owners of adjacent property with notice there- of by the Recorder. THE PEOPLE OF THE CITY OF ASHLAND DO RESOLVE AS FOLLOIvS: SECTION 1. That it is the intention of .the Council to cause the improve- ment of a 52 space parking facility on Water St;eet at "B" Street, including curbs, paving,~Q:hting ~icipw::llk~ ;:mrJ l::1nciq.(,,::Ip;n~ in the City of Ashland, Oregon, in accor ance with the standard plans and specifications on file in the office of the Director of Public Works, City Hall, Ashland, Oregon', to which plans and specifications reference is hereby made for details and estimated costs thereof, and to assess upon each lot, or part thereof, adjac~nt to and benefitted by such improvement its proportionate share of the cost of said improvement as provided by the Charter of the City of Ashland. SECTION 2. The Council will meet in the Council Chambers at Ashland Civic Center on the~day of Ort~_. ' 1985, at 7:30 P.M., at which time and place the owners of sald a Jacent property are hereby called upon to appear before said Council and show cause, if any, why said improvement should not be constructed, and why said property should not be assessed for the construction thereof. SECTION l. The warrants for the costs of the aforementioned improve- ment shall bear interest at prevailing rates and shall constitute general obligations of the City of Ashland, and said warrants shall be issued pursuant to, and on the terms and conditions set forth in Oregon Revised Statutes 287.502 to 287.510 inclusive. SECTION 4. The City Recorder is hereby directed to serve notice hereof upon the property owners aforesaid by publishing a notice in a newspaper of general circulation in said City at least ten (10) days before the date of said meeting as set forth in Exrf'ibit "A" attached hereto. The foregoing Resolution was READ and DULY the City Council of the City of Ashland on 1985. ADOPTED at a regular meeting of the is t day of October , , Nan E. Franklin Ci ty Recorder day of October " , 1985. SIGNED and APPROVED this L. Gordon Nedaris Mayor Exhibit "A" NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Ashland will meet on the 15th day of October, 1985 at 7:30 PoMo in the Council Chambers, 1175 Eo Main Street, to hold a public hearing to consider the formation of a Local Improvement District as follows: Nature of Improvements: Improvement of a 52 space parking lot with curbs, paving, lighting, sidewalks and landscaping. Benefitted Property: Commercial properties within the Central Business district bounded generally by Hargadine Street, Helman Street, "B" Street, and Fourth Street. Estimated Cost: Total Estimated Cost of the improvements is $35,000, 100% of which will be paid by special assessments and/or additional business license taxes and overtime parking fines. Preliminary project design information and detailed estimates of project costs are avail- able during business hours at the Engineering Division office, 27~ N. Main Street (above Dahlia Restaurant). Additional Information: NOTICE IS FURTHER GIVEN that all affected property owners are hereby called upon to appear at said hearing, or to submit written comments prior to the hearing as to why the aforementioned improvements should not be constructed, or why the benefitted properties should not be assessed or charged additional business taxes or fees for the construction thereof in the manner proposed herein. by order of the City Council Nan E. Franklin City Recorder/Treasurer PUBLISH: Daily Tidings October 4, 1985 ~emorandum , September 27, 1985 mo: Brian L. Almquist, City Administrator 'J ~rO~~Allen A. Alsing, Director of Public Works ~uhjed: Acquisition of Rights of Way/Easements You recently requested information concerning work done or materials provided by the City in exchange for rights of way or easements. There have been a number of such exchanges over the years and noted below are a few which come to mind. 1) Land was acquired for street right of way on Windsor St. at the time of construction of curb and paving. The agree- ment of dedication included building a fence along the property line. 2) Land was acquired. for street right of way on Hillview Drive to accommodate construction of curb and pavement. In return for the right of way, the City provided a concrete pad and moved the garage back from the street. 3) In return for a water pipeline easement on the south end of Clay Street the City graded the street and provided a rock surface to the property owners specifications. 4) In return for an easement for a storm drain line through private property. on Hillview Drive, the City moved a small outbuilding to a new location. Regarding the proposal to relocate the building at the end of Susan Lane in return for dedication of additional street right of way, the job should entail only labor and equipment unless some fence needs to be replaced. The proposal does not seem to be any different than past cases of trading work for easements or rights of way. ~emorattdum September 19, 1985 mo: Honorable Mayor & City Council (.~)I' \ / j! "-, Brian Lo Almquist, City Administrato~ ~ rom: ~ubjed: Offer of Dedication A matter such as outlined in the attached letter would normally be handled by the Public Works Department 0 However, in light of my position with the City, I felt it was advisable to make this,a matter of public record. I have asked the Public Works Director to prepare a separate memo on this subject indicating the City's policy and similar situations where this has previously been done 0 . 128 Wimer Street September 19, 1985 Ashland City Council 20 E. Main Street Ashland, OR 97520 Dear Mayor & City Council Members: Attached is a map of Susan Lane indicating the portions of this unimproved street which have been dedicated for street widening, and showing those property owners who have signed in favor of future street improvements. It appears that the only remaining portion to be dedicated is at the rear of my lot. Not wishing to be an impediment to the improvement of this street, I would be willing to also sign in favor of paving, and to dedicate the remainder of the cul- de-sac. The only condition of my dedication is that the City relocate my storage shed, fence and irrigation line. Sincerely, ~" ,) /' /.' /' I /"--;'~" --\ /L.-:"" / ... /'" ~.-'-'"",,-- .......--:::.--- / . Brian L:' Almq st 128 Himer St eet Ashland, 0 97520 (, Attachment (1) ) // "7Z. /> LL 7 0 f- 4 0 7 0 n ,- "' d 0 ., I) "I w J 0 0 tJl /> HI " t 0 > .,' -~ ~. . ~:: .:.~;::::.:; .....,. . . ',';.:...\. .... :~ .:," r.', 4 \!) ------- o 'IJ > o ~ ~ uJ ~ ~ ~~ d ~ J - 0_ 1- Q '0 J ~I ' IL 1I ~ '-' "I oj # . ~INUTES: 3trategic ::>Janning: ~arket i ng .~ Finance: . ASHLAND COMMUNITY HOSPITAL MINUTES OF THE BOARD OF DIRECTORS' MEETING August 16, 1985 The Board of Directors of Ashland Community Hospital met at 12:30 p.m. on Friday, August 16, 1985, in the Conference Room of the Hospital. Those present were: Walt Hoffbuhr, presiding; Linda Jackson, Maggie Skerry, Fran Jacquemin, and B. D. Greene, Board members; Dr. Bruce Johnson, Medical Staff representative; Mike McGraw, chief financial officer; Thomas Mack, chief executive officer; and Sharlene Stephens, executive secretary. Others present were: Gordon Medaris, Mayor; and Carolyn Johnson, publ ic information and project coordinator. Those absent were: Judy Schaefer, Dr. Allen Johnson, Bob Rasmussen, and Dawn Tooker, Board members; and Pat Ackl in, City Counci I liaison. After Walt Hoffbuhr cal led the meeting to order, Maggie Skerry moved and B. D. Greene seconded a motion approving the July i9, 1985, Board meeting minutes as typed and mai led. AI I approved. Maggie Skerry then moved and B. D. Greene seconded a motion approving the minutes from the Personnel Session held on July 19, 1985. AII,approved. Walt Hoffbuhr then reported on the Strategic Planning Committee's meeting held on August 2, 1985. He reviewed the six proposed goals for 1985-1990 as revised by the committee and as stated in the minutes of this meeting. He also explained the concepts of continuum of care and competition as discussed by the Strategic Planning Committee. He stated that this com- mittee would make the recommendation to Board President Judy Schaefer to add Pat Ackl in to the committee to serve as the "member of the community at large." Linda Jackson moved and Fran Jacquemin seconded a motion to accept the minutes from August 2, 1985, and to approve the action of the committee as reflected in these minutes. All approved. Maggie Skerry reported on the Marketing and Finance Committee's first two official meetings stating that this committee wi I I be meeting on the second Friday of each month. She stated that two recommendations wi I I be made to the ful I Board to be voted on when President Judy Schaefer returns. The first recommendation involves a transfer of some monies taken from Marketing to Board Education being transferred back to Marketing. The committee feels that the current funds in the Marketing budget is not adequate and would I ike to retrieve some of the funds taken out for Board education. The second recommendation is to divide the committee into two groups--a Mar- keting Committee and a Finance Committee. At present there is not enough time to devote to each area at the monthly meetings. The two committees could meet together for some meetings and simultaneously in different locations at other times depending upon the work to be accompl ished. The committee would also I ike to recommend that Dr. Bruce Johnson and Bob Rasmussen be appointed to the Finance Committee. In connection with the first recommendation Maggie Skerry stated that the Marketing Committee would I ik0 ~0 ba ;ivan the authority to spend the marketing funds as they . ~xecutlve ~ommittee: . Page 2 see fit without having to present everything to the ful I Board. Maggie Skerry then read the marketing position statement that was decided on at the committee's August 15, i985, meeting. Fran Jacquemin voiced his dis- approval of transferring funds from Board education back into marketing. Discussion fol lowed. Maggie Skerry stated that it was not necessary to send al I members each year to educationai meetings. Linda Jackson pointed out that the committee had researched to see if monies could be taken from any other area; the budget is tight. Linda Jackson added that the educational program would not be el iminated. B. D. Greene stated he felt the Board shouid not keep sending the same people to meetings. Mr. Mack pointed out that for this fiscal year not enough funds were budgeted for both areas and that it may be necessary to spi it the funds between both marketing and education. B. D. Greene then moved and Fran Jacquemin seconded a motion approving the marketing position statement as stated in this committee's August 15, 1985, minutes. AI I approved. Maggie Skerry then moved and Linda Jackson seconded a motion to accept the Marketing and Finance Committee minutes from August 9, 1985, and August 15, 1985, and to approve the action of the committee as reflected in these minutes. Ai I approved. Walt Hoffbuhr reported on the Executive Committee's meeting held on August 9, 1985. Fran Jacqvemin mentioned that counci I action would be needed to change wording in the Ashland Municipal Code (i.e.: from chairman to president and administrator to chief executive officer). As explained in the Executive Committee minutes, copies of two proposed bylaw changes were passed out for review. These changes, one dividing the Marketing and Finance Committee into two'committees and the other providing for a ful I written statement of any proposed amendment to the bylaws to be submitted to the ful I Board one meeting before it i's voted upon, wi I I be voted upon at the Board's October meeting. Linda Jackson then moved and B. D. Greene seconded a motion to accept the Executive Committee minutes of August 9, 1985, and approve the actionsof this committee as reflected in these minutes. AI I approved. ;OMMITTEE REPORTS: 1arketing & ;ommittee: Finance Mike McGraw reported that there was a 22% decl ine in admissions during July but that the outpatient activity more than made up for the loss. He then reviewed the Statement of Revenues and Expenses item by item; he pointed out that the net revenues totaled $8,182 for the year to date. In reviewing the Budget Expense, Summary it was noted that the hospital was under budget in Salaries and Wages and Employee Benefits. Materials and Services were over by $9, 114. Mike McGraw stated that this was due to Physical Therapy. He stated that the hospital was taking a look at a material management system. Even though Materiais and Services were over budget, the total expenses were sti I I under budget by $34,444 on a year-to-date basis. The Balance Sheet was then reviewed as were the operating statistics for July. It was noted that the total number of outpatients were up by 40.8% over a year ago and total operations performed were up by 11.4%. Medicare patients equal 62% of our revenue. Mayor Medaris commented on good feedback he had recently received regarding a visit to our Emergency Room. Mike McGraw stated that both Providence and RVMC had lowered their outpatient charges and that our hospital wouid have to do the same to be competitive. He stated that we wi I I have to do some cross-subsidization (in rate setting). Mr. Mack added that we wi I I have to market our outpatient services. . Page 3 > . 30ard Education/ }rientation Committee: Thiscommittee did not meet. No report. lED I CAL STAFF ,EPORT: No report was given as the Medical Staff had not yet met this month. \PPROVAL OF :XPEND I TURES : B. D. Greene moved and Maggie Skerry seconded a motion approving payment of the August bi lis. All approved. :EO's REPORT: Mr. Mack had his secretary Sharlene Stephens report to the Board on her investigation into the possible purchase or lease of word processing equipment for the hospital. Further study wi I I be done with a more detai led report and recommendation to be given at the Board's September meeting. Mayor Medaris suggested contacting the City Planning Department and the OSFA for information on their word processing systems. Mr. Mack reported that an Emergency Room contract was being developed for weekend coverage. The Board stated that they felt each contract should be signed by both the CEO and the Board president. The Board also felt it would be appropriate for contracts to be brought to the Executive Committee for review and approval. Mr. Mack stated that a Pathology contract was also being developed. These two contracts wi I I be presented at the next Execu- tive Committee. Mayor Medaris mentioned that City Attorney Ron Salter was avai lable to review any contract for us. Mr. Mack reported that Dietary was having a problem with gas leaks in the new walk-in freezer, but that everything is expected to be operational by Monday, August 19, 1985. The hospital wi I I be receiving $800 for our old freezer. Mr. Mack then reported on two organizational changes. The first involved moving Qual ity Assurance under the purview of Medical Records. This was done to help things run more effectively. The second change resulted in Rick Hendricks being named the Director of Laboratory Services. The Lab has been run by two high paid co-directors. Mr. Mack also reported that because the salaries paid to our Laboratory personnel were higher than any comparable size hospitals in Oregon, salaries in this area would be rol led back. Mr. Mack further explained the salary and staffing situations in this department. ;OI~E HEALTH VALUATION REPORT: Th i s report wi I I be given by Dawn Tooker at the Boa rd t s September meet i ng. ,THER ,US I NESS: Sharlene Stephens reported that the AMA had to be notifed as of this,date regarding any cancel lations for the meeting in Washington, D.C., on Octoberl7- 19, 1985. No three persons have definitely said that they wi II go. The Board decided to cancel out on this meeting and wait unti I the next meeting comes up and then reevaluate. Linda Jackson moved and Maggie Skerry seconded a motion to cancel the reservations made for this meeting. AI I approved. Mr. Mack wi I I attend the OAH meeting, which is scheduled during the same week. . Page 4 . . Mayor Medaris reported that at the request of the City Budget Committee and the City Counci I, he is to appoint a committee to look at the indigent care problem. Medaris stated that he would be appointing Board members and others. Fran Jacquemin commented on an article on indigent care that appeared in the last issue of Trustee magazine. \DJOURNMENT; There being no further business, Walt Hoffbuhr adjourned the meeting at I ;43 p.m. Respectfully submitted, B. D. Greene, Secretary Approved; Judy Schaefer, Board President Minutes taken by Terri Grant 4 ~ AS~ HISTORIC COMMISSION MINUTES August 7, 1985 CALL TO ORDER The meeting was called to order. In attendance were Sharon Marler, George Kramer, Terri Grant, Larry Medinger, Parker McCreary, Hal Cloer and Associate Planner Steve Jannusch. APPROVAL OF MINUTES The minutes of the June 5, 1985, meeting were unanimously approved as written. 1. Medinger moved and Marler seconded the motion to approve the Variance request of a 4' setback in lieu of 6' as required by Ordinance for Sandra Shea. The vote was unanimous to approve. 2. It was the consensus of the Historic Commission to recommend to the Planning Commission to attempt to retain the rear landscaping on the lot at 320 Catalina as a transistion to the adjoining lot in the rear. 3. Marler moved and Medinger second the motion to approve a request for a Variance for placement of a garage on the property line in lieu of a required 3' setback as required by Ordinance providng the applicant use drop lap siding to match the house and roofing material match the house at 647 Siskiyou Blvd. The vote was unanimous to approve. 4 . Historic to view Street. Commission members will meet at 4:00 P.M. Thursday, 9/5/85 the site and a model of the proposed building at 131 Meade Marler, Grant, Cloer and Medinger will attend. 5. The Planning Department has received bids on the marble for the Perozzi Fountain with a low figure of about $6,000. We have spent about $2,400 to date on sculpt ing. Park and Electric Department personnel time have been donated for the construrt ion. The sculptor has re- created the dolphin heads. The Reids visited the marble source and feel shipment will be slow. Jannusch thinks about $6,000 $8,000 more will be needed for the job, so more fundraising will be required. The Commission feels that publicity on the status is needed. 6. Kramer will approach the Ashland Heritage Committee about help with Landmarks List when Fregonese can accompany him. 7. Medinger suggested that a commissioner and a staff member immediately visit Ron Cue's renovation of the historic residence on Second Street to check the planned work. ,. <I Page 2_~ . .J 8. Marler, Cloer, Kramer and McCreary will visit the Sculptor at 4:30 P.M. on August 8, 1985, to view the work on the fountain. 9. The Commission decided not to do a home tour on Founder's Day. 10. Grant and Kramer indicated an interest conference in Pendleton on September 26 as to the availability of a vehicle. in attending the Governor's - 28. McCreary will inquire 11. Marler moved and Medinger seconded the motion that the Commisison recommend the nomination of the Hersey House to the National Reg- ister in response to a letter from Elisabeth Potter. The vote was unanimous to approve. 12. The meeting was adjourned. ~ ..11111