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Home My WebLink About1985-0820 Regular Meeting / ~ W1Y,OILta.nt:' J~ ' ,.: . ""f,/ -,.\ ~.\~;:'- ...',-' a',t. ,..J- ~ , AlLY C-U.izell lLttencU.llg COIlJ'lcU. me.e.t.ing.o mifa....op-e.all 011 any .aeJ/I 011 .the. agellda, un1.u.o .a ~ .the. .ou.bjec.t 06 a. pu.btic he.cvU.llg wlU.ch hii..o~b?,e.1l ctq"'g.d. 16 you. wU.h ;to !lpea.k, pteiU>e. we and a.6;t;VL you. ha.ve been lLecogn-i.zed by :cne~Cha.Dr.-;1i-l.'Ve YOM name and a.ddILu.o. The CIuUJr. wilt .then a.Uow you. .to !lpe.ak and aho .irt60Nn you. a.6 .to .the amou.n.t 06 time a.Uotied .to you.. The.t.Une gJUtn.te.d wilt be depelUi'en:t .to !lome ex.ten:t 011 .the lUU:uir.e 06 .the .aeJ/IllJ'ldVL cW,Ccu,.o-l.OIl, .the numbeJL 06 peopte\who . :to be ,hioJUi, and .the tellg.th 06 .the agellda. ~. ~ AGENDA FOR THE REGULAR MEETING ASHLAND CITY COuNCIL August 20, 1985 f' , -r ( ~~: ~~' I. PLEDGE OF ALLEGIANCE: 7:30 P.M., Council Chambers II . ROLL CALL III. APPROVAL OF MINUTES: Regular Meeting of August 4li, 1985 VII. VIII. ~ IV. COMMUNICATIONS, PETITIONS & 'REMONSTRANCES: 1. Liquor license application by T. B. and Sharon Wong, dba Dahlia Restaurant, 29 N. Main for upgrade of beer and wine license to full privilegeso ) 2, Petition for improvement of Ridge Road and the formation of a local improvement district. ~r ~ --1 UNFINISHED BUSINESS: ~ 1__._, V. 1. Report by City Administrator on status of North Interchange Highway Lighting. 2. Report on request by Kenneth Meirstin and Nancy Tucker for approval of sub- lease and transfer of liquor license at Oak Knoll. VI. NEW & MISCELLANEOUS BUSINESS: ."--- ._..~~._- .... ~.._-_. 1. Election of Budget Committee member to unexpired term ending December 31, 1985. , 20 Mayor's Appointments: 3. a. Dr. Ethel Hansen to Economic Development Commission to replace William Holmes (resigned). /' L . b. Bob Rasmussen to Audit Committee to replace Charles Hart (reslgned). \ Memo from City Administrator concerning customer service request policy. Memo from Director of Finance requesting permission to set heari~g on Supplemental budget for September 26, 19850 4. r ~ Business from the audience not included on the agend~. ~ to fees charged for \" a 20-year franchise to the Mun~iPal Code with ! # PUBLIC FORUM: ORDINANCES, RESOLUTIONS & CONTRACTS: 1. Second reading by title only of an ordinance relative lien searches. 2. Second reading by title only of an ordinance granting C.P.National Corp. for natural gas service. Second reading by title only of an ordinance amending respect to st~eet closur~s. 3. r / I , - 'f'/ I' ,,,,,.A- . I . ~..: . VIII. .' 13. 15. ~ "', -.... - -'~'J I. l / \...-. . . ORDINANCES, RESOLUTIONS & CONTRACTS: continued 4. First reading of an ordinance relative mains installed by developers. to reimbursement for wate~land sewer \ 5. First reading of an ordinance relative to rules of the Council on\the read- ing of resolutions. 6. First reading of an ordinance rezoning certain property from R-3Cto C-l (Bard's Inn). 7. (', " the Comprehensive Plan for certain to Commercial (Bard's In~)~ ~ Resolution providing for yield signs on certain streets. l \ Resolution expressing concern relative to Federal tax reform proposals'l Resolution dedicating certain lands for Park purposes (Bear Creek Green~ay). l Resolution authorizing City Administrator to sign weatherization contract' modifications with respect to technical specifications. ( I Resolution approving contract amendment No. 14 with BPA concerning conserva- , tioo cost sharingo First reading property from of an ordinance amending Multi-family Residential 8. 9. 10. 11. 12. Resolution increasing revenue estimates and authorizing expenditure of non-tax revenueso \ "..-",; ...._,,"" I.... 14. Resolution authorizing investment of City resources in state and local government investment seriesu Resolution authorizing long-term investments in U. S. government securities. . IX. OTHER BUSINESS FROM COUNCIL MEMBERS X. PRESS CONFERENCE XI. ADJOURNMENT Attachments: 1. Minutes of Boards, Commissions & Committees 2. Monthly Departmental Reports f, , < ~ r r r .' ( c'? I ,-... /'-' .~ ., . .' ROLL CALL APPROVAL OF MINUTES PUBLIC HEARING Bard's Inn Request APPRECIATION MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL August 6, 1985 Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M" on the above date. Elerath, Bennett, Acklin and Laws were present. Smith and Reid were absent. Bennett moved to approve minutes of the regular meeting, executive meeting of July 16, 1985 and special meeting of July 30, 1985; Elerath seconded the motion which passed unanimously on voice vote. City Attorney Salter reviewed the request for Comprehensive Plan Change and Zone Change for expansion of Bard's Inn Motel on the west side of Helman Street and noted that consideration for the requests be given without concern for sign criteriao Salter also reviewed the findings criteria saying that should Council approve the requests for Comp Plan and Zone Change the findings of the applic- ant should be adopted. The Mayor opened the public hearing and asked for opponents to speako Dick Moore said that Bard's Inn should ex- hibit good faith by conforming to the sign criteria in order to expect requests to be approved. and that further consideration should not be given as a good neighbor until they reciprocateo Moore urged Council to deny the requesto Al Wills tatter, 128 Central, pointed out that no one in the neighbor- hood had opposed the proposal and that he would prefer to see the lot made productive rather th~ to have an empty lot there. Will- statter went on to say thajlthe business would employ people and generate hotel/motel funds for the City. Cliff Moran, 1193 Siskiyou, said he is in favor of the proposal and that the building would improve the neighborhood and help the community~ attorney Diane Spies, kepresenting the applicants, said it was her understand- ing of the record earlier that Council voted in favor of the applica- tion with conditions and asked that Council stand by that decision. The public hearing was closed for the lack of more comment 0 Bennett asked if the sign aspect is being eliminated,and Salter said it is not being considered with the Comp Plan Change" & Zone Change request. Bennett noted that Moran had expanded his motel and had brought his sign into compliance" Acklin said she would vote con- sistent with past action according to information from Historic Com- mission and CPAC. Laws moved to approve request with three conditions specified by Planning Commission and adopt findings submitted by applicant; Bennett seconded the motion which passed with Elerath, Ben- nett and Laws voting in favor. Acklin opposed. (It was noted that the condition relative to sign criteria was omitted from the motion). Mayor Medaris presented a Certificate of Appreciation to John Chmelir for his service on the Budget Committee and recent position as Construc- tion Engineer on the new Hydroelectric project in Ashland" 8/6/85 P. 1 ,~ular Meeting , . 't . .. LIQUOR LICENSE AFPo ~ LEASE TRANSFER (Oak Knoll G. C.) PROPOSAL TO DEDICATE WADE PROPERTY TO PARKS CLOSURE POLICY FOR WINBURN WAY SCENIC DR. OPENING Ashland City Council r510/0:J r. z. City Administrator Almquist reviewed request for Council endorsement of sublease at Oak Knoll Golf Course restaurant and approval of liquor license saying that applicants have liquor license in another location and that approval would be contingent upon receiving a satisfactory report from the Police Department and that insurance for liquor liab- ility should be providedo Laws noted that the Crossroads Restaurant in Medford owned by the applicants has been cited three times on noise complaints and suggested postponing request until the City Admin- istrator has an opportunity to check with the City Manager of Medford on the problem and added that problems have been experienced at the restaurant at Oak Knoll before. The application was deferred and will be placed on the next agenda for consideration. A letter from Parks & Recreation Commission was read requesting that Wade property be dedicated for park purposes and Acklin moved to approve request and asked Staff to bring back resolution to implement; Bennett seconded the motion which passed unanimously on voice vote. The City Administrator read a letter from the Parks Commission relative to use of the Faedsgell ~nd selling on public streets and requesting that closure/~e rt~ ~~~ksaS Recreation purposes and for the Cityo Elerath asked if any particular incident brought the request on and Chair Crawford said that use of the Bandshell for a concert which created a noise nuisance and that an increase in requests for use by religious and political organizations prompted the Commission to reconsider policy adopted some six years agoo Mickelson noted there is an ordinance prohibiting selling in the park and feels this is inappropriate in the park. Acklin said it would not be appropriate to cancel the Ballet's previous permission to sell during their per- formances and that there are only three left. Laws agreed saying that there should not be selling allowed in the park except for the 4th of July and also that the policy should be worded to allow graduation exercises. After further discussion on sanction of events Almquist noted that there is another request on the agenda to give Administrator authority to close Winburn and that wording could be worked out with Administration and Parks Commission and brought back to Council. A memo from the Planning Director was read relative to a request for opening Scenic north of Maple Street to reach the parking facility at Linda Vista Care Center which is being built to accommodate an 86 bed facility nursing home. Almquist noted that an agreement should be reached which would provide for signing in favor for future improve- ment: in order to secure the 51% criteria for street improvements. Ack11n moved to approve temporary drive contingent upon signing in favor of full improvements of Scenic Drive and providing drainage etc.; Elerath seconded the motion which passed unanimously on voice vote. 8/6/85 p. 2 ,gular Meeting . ,', . ~ . BUDGET COMMITTEE RESIGNATION PARK ESTATES WATER SYSTEM FINANCING STREET CLOSURES WIGHTMAN ST. CUT DELINQUENT ASSESSMENTS (Lithia Homes, Inc") Ashland City Council e/6/es P. :3 A letter from John Chmelir resigning from the Budget Committee due to an indefinite absence from the City was read and staff was asked to advertise the vacancy for appointment at the next regular meeting. A letter was read from developer Dave Lewis requesting consideration of Bancrofting costs of the booster pumping station totalling $103,374. Lewis said the system is unique and would serve the entire hillside when developed, Lewis noted the Beck report of 1980 showed the Southwest portion of the City as being the only section without a water system. Lewis said the security of the City is not in jeo- pardy since he deposits monies back to the bank to payoff the loan as lots are sold, Laws reviewed problems other cities have had and Ashland's policy is to avoid such involvement. Lewis said that no provision is made for reimbursement by future owners/builders on the pumping station as has been provided by ordinance for development of other parts of the water system, Laws agreed it would be well to include pumping stations in the payback in ten years, Acklin said bancrofting would not be fair to the taxpayers, Alsing explained how the pumping station facility would work and that the high costs to install the water system were partially because of the long way they had to go to get to the subdivision with the mains. Alsing said everything could be used by others and they are putting money up front that may benefit other people and that once installed the City would maintain and if someone built a home the City would be obligated to provide the service. Lewis noted that he has arranged with the bank that should he not finish the subdivision that the City could and that a minimum amount per lot would be $8,500 when the loan is paid down for remaining unsold lots. Laws noted that in other cities the lots couldn't be sold for the cost of improvements the City had invested. After further discussion and comments by Director of Finance Nelson that pumping station fees could be collected just as sewer lines Laws moved to instruct staff to bring back amendment to the ordinance which would allow payback for pumping station costs; Elerath seconded the motion which passed unanimously on voice vote" A letter was read from the City Attorney outlining AMC criteria to allow authority by the City Administrator to close streets under cer- tain circumstances" The memo contained subpart lie" of AMC 11012.020 to clarify authority to close streets for not more than 30 days and the proposed amendment and the ordinance was given first reading. Acklin moved to second reading; Bennett seconded the motion which passed with Elerath, Bennett, Acklin and Laws voting in favor. Motion carried. A memo was read from the Director of Public Works requesting permiss- ion to cut Wightman to install a storm drain line and Alsing noted that the work has been done and is for information only. A memo from the City Attorney was read relative to delinquent assess- ments owed by Mark Cooper and Lithia Homes and requesting authorization ."""o.continued 8/6/85 P 3 , .' :tilar'Meeting . . < LITH1A HOMES, INC. Delinquent Assess. c TRAFFIC SAFETY COM- MISSION RECOMMENDATIONS PUBLIC FORUM ORDINANCES, RESOLUTIONS & CONTRACTS Lien Search Fees CPN FRANCHISE STREET CLOSURES RESOLUTION NO. 85-41 p~sn.lana Llr:y luouncl.J. 01 U/ OJ r. <- to proceed with foreclosure proceedings on the delinquent liens and Laws moved to authorize Salter to foreclose; Acklin seconded the motion" Mark Cooper commented that Salter was mistaken and had mis- informed Council on the subject" On voice vote motion passed without opposition. A memo was read from the Traffic Safety Commission recommending that Walker"Avenue be designated a through street and that stop signs be installed at all side streets where they enter this section; that yield sign be erected on Mae Street where it enters Faith Avenue from the East and that yield signs be erected at Pennsylvania Street where it enters Morton from the east and west and Euclid Street where it enters Morton from the southwest. Bennett moved to approve Walker Avenue recommendation; Acklin seconded the motion which passed unanimously on voice vote. Laws moved to approve yield signs on Mae Street, Pennsylvania and Euclid Streets as outlined in the memo; Bennett seconded the motion saying she hoped she didn't have a conflict since she lives on Pennsylvania and the motion passed unanimously on voice vote. No response. An ordinance was given first reading establishing an increased fee to, ($25.00) for lien searches and Laws moved to second reading; Bennett seconded the motion which passed unanimously on roll call vote" The City Administrator reviewed the ordinance granting CP National the franchise on natural gas and noted a deletion in Section 2 (d) relative to the provision that in "no event shall the annual tax or toll for any such franchise year be less than the sum of $35,000; and in Section 3 the following phrase was deleted which read "which shall not exceed a rate of five pefcCnp &5%)" as requested in the discussion by Laws. Chuck Gates/~as In.Yttendence and thanked Council for their consideration. Almquist read the ordinance by title only having read the amendments and Laws moved to second reading as amended; Elerath seconded the motion which passed unanimously on voice vote. First reading by title only was given an ordinance amending the Municipal Code with respect to authority for temporary street closures and Laws moved to second reading as amended; Elerath seconded the motion which passed unanimously on roll call vote. Resolution of the City of Ashland, Oregon, Authorizing the Issuance of General Obligation Water Refunding Bonds, Series 1985," was read in full, and Councilman Laws moved to adopt the Resolution, seconded by Councilman Elerath. Roll call vote, all "aye". 8/6/85 P. 4 ~gu.lar Meeting Ashland City Council 8/6/85 P. 5 . REVENUE SHARING The City Administrator noted that recalculated Revenue Sharing funds came in $3,746 better than originally reported and the City is appeal- the Treasury's actiono CITY OFFICES LEASE The City Administrator reported on the lease renewal of the City offices at 27~ No Main and said the owner is asking for an increase of $25000 for a total of $7,8000 Laws moved to authorize signatures renewing lease; Acklin seconded the motion which passed unanimously on roll call vote. OTHER BUSINESS Councilor Laws noted receipt of a memo from Elerath relative to the Parking Facility Committee and said the next meeting will be held at 4:00 P.Mo on Wednesday, August 21st at which time Elerath's letter will be considered,along with Elks parking lot & employees parking orolnance. Elerath brought up the moratorium in existence at the North end of town and asked what plans the City has to alleviate the problem and source of possible funding of same. Director of Public Works Alsing said the moratorium includes the upper Strawberry Lane, West- wood and Orchard section known as "Area A" in the water study maps and that it has been in the moratorium stage until pumping station/ mains etc. can be financed to improve high level pressure systems. Acklin noted that she had read that the agreement the City has with the County relative to the lighting of the North Interchange area has been said to be less than effective and suggested the agreement be reevaluated at this timeo PRESS CONFERENCE Jonel, Medford Mail Tribune reporter asked why tbe sign ordinance was not considered in the Bard's public hearing and the City Admin- istrator said the application must go tbrough the Conditional Use Permit phase on the Planning Commission level. Salter said because of legal actions that he has "no comment" at this time and the item would be addressed at a later time. Jonel asked when more informa- tion will be available on the status of Revenue Sharing and Almquist said he will have more information when he learns of appeal proced- ure on RS. On question of City Attorney relative to Cooper fore- closure proceedings and which court it will be held in Salter said it would be in Circuit Courto The meeting adjourned at 9:25 porn. L. Gordon Medaris Mayor Nan E. Franklin Ci ty Recorder ih 8/6/85 P. 5 JlIlemorandum 08 08 85 -.(-. ilUr:; ^ ^ .1 ., '.~[CiJ 'QI 0: HONORABLE ~lAYOR and MEMBERS of the CITY COUNCIL ~ rom: DAYMON BARNARD. CHIEF of POLICE ~ubjed: LIQUOR LICENSE RECLASSIFICATION FOR DAHLIA RESTAURANT An application for reclassification of a Liquor License has been received from TUNG BALL WONG and SHARON WONG dba DAHLIA RESTAURANT 29 North Main St. Reclassification is from Beer and Wine to also include Hard Liquor. I recommend approval of this application. D~mARD Chief of Police DB:am ,.' ....t:~.L L ,,~ '''''~'''-~ -~JIIlt~\" '. ~.-'-- _. _.- .j... ..~_~-..:;,.1"-=,:'f.~~~"'~"''''i"UQ, "\jl.ll!E-~-"" _____ _ _~__.._ ___ __ ~'_ .. .._ .." _ ". .;.__n~ - ,~~ ,.r......-_lilf~_~;t!~ - APPLICATION STATE OF OREGON OREGON LlaUOR CONTROL COMMISSION Return To: . - GENERAL INFORMATION This application form costs $5.00. A non-refundable processing fee is assessed when you submit this completed form to the Commission (oxcept for Druggist and Health Care Facility Licenses), The filing of this application does not commit the Commission to the granting of the license for which you are applying nor does it permit you to operate the business named below. No. 11045 (THIS SPACE IS FOR OlCC OFFICE USE) Application is being made for: o DISPENSER, CLASS A 0 Add Partner o DISPENSER. CLASS B 0 Additional Privilege 1lIl DISPENSER. CLASS C 0 Change Location o PACKAGE STORE 0 Change Ownership o RESTAURANT 00 Change of Privilege o RETAIL MALT B€VERAGlPlIC~IONrdliW\lti~vilege o SEASONAL DISI2ENSER jQUOLCQNffiQlr eQM~ON o WHOLESALE MALT 0 New Outlet BEVERAGE & WINE D.,Olhe.r o WINERY AUli ( i985 j' , OTHE -7='--( , ' . . /,::>~ ,?,~ct'.?;::;' " 'L~ICENSE DIVI~ION. G:.; x. ::l-t"c,'C . ..-cff' cjQ,- - ,.' . - --- /'771// v' ~:/ )y,.,- CAUTION: 1'--; r operation of this business depends on your receiving a liquor license, Olee cautions you not to purchase, remodel, or start construction until your license is granted. (THIS SPACE IS FOR CITY OR COUNTY USE) NOTICE TO CITIES AND COUNTIES: Do not consider this applica- tion unless it has been stamped and signed at the left by an Glee representative. THE CITY COUNCIL. COUNTY COMMISSION. OR COUNTY COURT OF (Name 01 City or County) RECOMMENDS THAT THIS LICENSE BE: GRANTED DENIED DATE BY (Signature) TITLE 1. Name of Corporation, Partnership, or Individual Applicants: 1) ~l'\,;~ {~(11L L,--"-':J'-i/'I C" , 2) )\{ni<0n I' ',-Ill';, 3) 4) 5) 6) (EACH PERSON LISTED ABOVE MUST FILE AN INDIVIDUAL HISTORY AND A FINANCIAL STATEMENT) TJI"11e.I'" 'K~<>l ,,\\ ,I<t,n-r 2. Present Trade Name 3. New Trade Name 4. Prem,'ses address '~'-('I r \ '-1 -, 0~ ' \ " J /, \", I (\ill ',T, 'r, ,hl-l,nt; <~;l(K<)(J11 (Number, Street, Aural Route) (City) (County) 5, Business mailing address XCi t-,;. ivl'111l <)-r; n<"I~l,-l1nf) (P.O. Box. Number, Street, Rural Route) (City) 6. Was premises previously licensed by GlCC? YesL No_ Year -rc i..L\..} I "i, (Q'78 (State) ~)R (State) (Zip) --' \"'2.. J. l.."'""\.l _ " . 7. If yes, to whom; II \\!'"\t;, n';'/.. .t.~ t- . )\ -,,(1.( ~I')(l L,,-- '''-'111(-, No L Name Type of license: RMl3 8. Will you have a manager: Yes_ (Manager must fill out Individual History) 9. Will anyone else not signing this application share in the ownership or receive a percentage of profits or bonus from the business? Yes_ NoL 10. What is the local governing body where your premises is located? (V',ih.\,nO \ \-41 1', ,,'(\\ t:j, , (Address) (Name of City or County) L \..... ;,'")1")(,)/ (Name) <l:~;c-~j.J ""i ("VjMe:) "l~}~'i'h'i( (')"qnf"",) (Tel. No. - home. business, message) 11, OlCC representative makIng Illvestlgatii,)fl may contact: -f~ ~ V' (~, (') He .~_ r.:.at"t-ttr\frllo Th~ 6~i+iini<:tr~trir. ro,f ,he Oreqon UauOf C6ntrril C:r:unlT1i.~dnn rnll<:t tv:> nntifit:Ui if \In" oro ~.....nt",,,to.M h" "'""h......M" .....ff....r;..... f..... ~emnrattdum August 15, l'985 W'o: Brian L. Almquist, City Administrator ,) 71r 0- C'I rom. Allen A. Alsing, Director of Public Works ~uhject: Petition for Street Improvements - Ridge Road Attached is a petition for street paving on a portion of Ridge Road. The petition covers a section of the street 2132 feet long, and 64% of the front footage has signed in favor. ' Would you please forward this to the Council for setting of a public hearing? Attachment/ ,.. . PETI TION LJate: b-3-85 TO THE MAYOR AND COM!10N COUNCIL OF THE CITY OF ASHLAND, OREGON: WE, THE UNDERSIGNED owners of property in the City of Ashland, Jackson County, Oregon, do hereby.petition your body to cause. Ridg:e Road from Terrace Street Northwesterly 2132' to be improved with A.C. paving and improvements, the cost thereof to be assessed against the abutting property in proportion to the respective benefits thereto. We request that said construction work be done by contract or by force account at an estimated cost of $1~.50 per front foot. This estimate is valid for a period not to exceed 12 months from the above date. It shall be understood that the above unit price is an estimate only. The assessment shall be based upon the actual cost incurred. NA!1E tV tPrd ~ L 11t..( er M tt"'rer .P4kerj( ur'17er etP / 5 A1t7h I'is /bj. ,/!q~Jf S STREET NO, q 0 f<IO/QG. MAP NO. I TAX LOT. 9C.B 00 " 360 Ii '100 f( :it/a Vj) ,. 100 vK-O / " 30 II /otJo ~ /'.' I' If 00 ~,/ If / 'J 00 (I / o{ fJI-~ II /ra 00 I' / DO I' .;< otJo I~!I~ .'( '- {I 300 ~ ( (/ 00 J. K'd,& ,~ &, ;f,i ~ Rd. PJ::T1T1Ui, lJace: '0-,)-85 .' ~ TO THE MAYOR AND CO~10N COUNCIL OF THE CITY OF ASHLAND, OREGON: WE, THE UNDERSIGNED owners of property in the City of Ashland, Jackson County, Oregon, do hereby'petition your body to cause Rid~e Road from Terrace Street Northwesterly 2132' to be improved with A.C. paving and improvements, the cost thereof to be assessed against the abutting property in proportion to the respective benefits thereto. We request that said construction work be done by contract or by force account at an estimated cost of !5' foot. This is valid for a peJ;'iod $1~.50 per front estimate not to exceed 12 months from the above date. It shall be understood that the above unit price is an estimate only. The assessment shall be based upon the, actual cost incurred. .... ') IN FAVOR/AGAINST V ~ ~ STREET NO. 3 h S C-r( <-rf ;J, J I led - ;;e,( 3-5":> e, U ~ MAP NO. I TAX LOT -:?/"- -,; .''"'.~........ <-~ . - (~ ',/.--, " (" ~ Ic/.",: .-" <, . .:;C~ ~ PETI TION Da t e : 6 - 3 - 85 -- " . TO THE MAYOR AND CO~10N COUNCIL OF THE CITY OF ASHLAND, OREGON: . WE, THE UNDERSIGNED owners of property in the City of Ashland, Jackson ~ounty. Oregon, do hereby petition your body to cause Rid~e Road from Terrace Street Northwesterly 2132' to be improved with A.C. paving and improvements, the cost thereof to be assessed against the abutting property in proportion to the respective benefits thereto. We request that said construction work be done by contract or by force account at an estimated cost of 4" $U.50 per front foot. This estimate is valid for a pe,iod not to exceed 12 months from the above date. It shall be understood that the above unit price is an estimate only. The assessment shall be based upon the actual cost incurred. h( '" - NAI1E STREET NO. MAP NO. fTAY.. LOT IN FAVOR AGAINST M4.uver "\ 9C8 .;l~ O() Sker~'"I ~ U""V\i"\v\J)ro"~ d I' I' ~ Bll'ct..';~ Y(,o{je.~+" ;..... " 'I V- IlA ') 'L LellVcl.s '. I \0',"1+ A LV)>\ er(' ; i> " /1 V """'')1e.,. ~ e + ."J t. " j~m~ _4. . .- ~ ,'. ~ . J --:'\.--. . .\ ':Ill .:.jm- ft:,,~1 /3- rj f r,.II"II:_'" ~, '. . .---~, COMMISSIONERS Gl.ENN L. JACKSON. CHAIR"lAN .. . MEDFORD (<ENNETH N. FRIDLEY. MEMlIF.1l WASCO DAVID B. SIMPSON. MEMBER -PORTLAND :~W~-'.1 FORREST COOPER 5r"'TE HI GHWAY ENGINEER R. L. PORTER DEPUTY STATE HWY. ENGR. ~lOYD OuER' SrCgE!Agy S ~ L E '.~ G. E. ROHDE CHI rF Co UN SEL STATE OF OREGON STATE HIGHWAY DEPARTMENT SALEM 97310 November 22, 1965 Mr. W. E. Bartelt City Recorder City of Ashland Ashland, Oregon Dear Sir: We are enclosing for your records a fully executed copy of an Agreement covering installation of luminaire unit:; at North and South Ashland Inter. change 5 on Inter :;tate 5 in Jackson County. A copy of the Agreement has been sent to Jacks on County Courthous e for their re cords. A fully executed co"y of the Agreement has been retained for the Commission's files. Very truly yours, " I:>~C~?( t;~~f>~Y ~ecretary , OR EGON ST ATE HIGHWAY COMMISSION bb Ene. I J N.Jj{t.l.:JJIt:l';! . THIS AGREEMENT made and entered into by and between the STATE OF JR=GOtJ, by and through its State Highway' Commission, hereinafter called "State;" the CITY OF ASHLAND, a municipal corporation, by and through its city officials, hereinafter called "City," and JACKSON COUNTY, a political subdivisio~ of the State of Oregon, by and through its County Court, here- inafter' called "County". ~ I T N E SSE T H R=C ITA LS : 1. Those certain highways which have been designated as the Pacific Highway, State Primary Highway No.1, aod the Rogue Valley Highway, State Primary Highway No. 63, are state highways under the jurisdiction and control of the State Highway Commission. L. Pursuant to ORS 366.770, State may enter into cooperative agreements with anyone or more cities, counties, road districts or other municipalicies of the State for the construction, reconstruction, repair or maintenance of any state highway and provide for an allocation of the CQsts to the contracting parties. 3. Pursuant t9 such authority State, City and County. propose and' pla~ to enter into a cooperative agreement for the installatio~, operation and maintena~ce of lumina ire units at the locations and in the manner as set forth herein. Hereinafter all acts necessary to effectively accomplish this end shall be referred to as "project." 4. !~ the judQment of State, City and County the project is deemed ne:ESsary for tile safety and convenience of the traveling public and for the safe and expeditious f19w of traffic. NJ.V, Tl-EP.::F{)RE, the ;:>rer.lises being in general as stated in the fore- R~CITALS, it is aQreed by and tetween the parties hereto as follows: Q.)inQ ;:.\ .. _-v:::'i~c.__L-I..<.L.,-.J:...L ----------'- .- ~ i"-.;)_~,'ur: n. ~. . 'J ~,:ll of 'i:l~icf: .. :-\(":r0,!':,"Y elL i.: 1.:. '/. .;-..:' -'.. . _ -~, ..... >f~.' 0 .' ,J ,. r' '. ~ ,~. '< ,'. ~.~'i;......,,;r,,'..:4'~~{;~'" ~.,~:s.~ .);~t ,/ 1::,,,1.."_~ ',' - ~ "tIP"I I,~"" .," ," -." l.~ ,,' . .' -' -,-", . . H ~. .L",~.,.(.~ilJ.,"..:l.'l,J,""',~,..': ...,t ~';.'''..}'\.1 ,.~t! I'o~'!:"":o~ ',' ~ .....\. '-:':<'-~'':..'' \,..~,1 p,; ~"!+ .. _' ,,~ ,~""" t~. '" ;'-., " .^~ . . .~ . ~ ,. ,"".' "--".' , ! l 1 '_.":"-_r THINGS TO BE DONE BY STATE: I 1. State shall prepare all plans and specifications, let and afiard all contracts and supervise the installation of mercury-vapor lumina ire units at the North Ashland 'and South Ashland Interchanges on said Pacific Highway. L. State shall install the lumina ire units to be installed as State's the Droject eifher by its own forces 8r by contract and shall pay cost thereof. p.JrtiJn of the entire 3. Upon completion of the project State shall maintain said lumina ire units installed ~'Y State at l.ts own expense ai long as tfle highways involved in the project remain a Dart of the state hi0hway system. THINGS TO BE DONE BY CITY: 1. City shall install, in a manner satisfactory to State, mercury- vapor lumina ire units on certain city streets described as follows: (a) North Main Street from the end of the existing lineal illumination northerly to the north city limits. (b) Siskiyou Boulevard from the end of the existing lineal illumination southeasterly to ~he east city limits. 2. City shall install the lumina ire units to be installed as City's psrtion of the oroject, either by its own forces or by contract, and shall aay tho 0ntire cost thereof. This work shall be coordinated with that done by =~3f~ and County to the end that all installations shall be completed at a~?roximately the same time. 3. Upon completion of the project City shall maintain the lumina ire units installed by City and pay for all electrical eneray consumed by said luminaire units. ~. C~ty shall. pass an ordinance or resolution, as the case may be, authorizinq th2 Mayor and Recorder to enter into this agreement and the same shall be ffiada a part hereof and attached hereto. - 2 - __--i,Ljd:.~ </,,-, L L..~____.- )~ I".n.yor Tv d11 c-l ....;cr~ T h(,r.'p.r:.y cc"ctify: THINGS TO BE DONE BY mUNTY: 1. County shall install, in a manner satisfactory to State, to provide contincous illumination between the portions illuminated by State and City, mercury-vapnr lumina ire units on certain roads described as follows: (aJ Valley View Road between the easterly edge of the North Ashland Interchange and the Rogue Valley Highway. ( ~' - ) The ~cQue Valley Highway between Valley Vieri Read and :~s ncrth city li~its of As~land. (c) The nogue Valley ~:ghway between the east city limits of Ashland and the South Ashland Interchange. 2. County shall install the luminaire units to be installed as County's portion of the project, either by its own forces or by contract, and shall pay the entire cost thereof. This work shall be coordinated with that to be done by State and City to the eod that all installations shall be comoleted at approximately the same time. 3. Upon completion of the p=oject County shall maintain said lumina ire units installed by County and pay for all electrical energy cor.~umed by said lumina ire units. 4. Upon completion of the project County shall pay for all electrical enEr~y consumed by the lumina ire units to be installed by State at the North ,';shland and South kshland Interchanaes on said Pacific HiQhway as set forth in paragraph I under THINGS TO BE DONE BY STATE. 5. County shall execute this aQreement during a duly authorized session of its County Court. - 3 - ---i/~ / /d , ,L r i,'~yor ... TG i111 C'f \...hict~ T her.0t':Y c(;~'rt:if~/~ . IN WITNESS ,WHEREOF, the parties hereto have subscribed their naffies and affixed their seals as of the day and year hereinafter written. This agreement was approved by the Oregon State HiQhway Commission on r7/Z;::---?. 1"1 , 1965, at which Ume the Secretary for the Co~~ission was authorized and directed to sinn said aqreement for and on behalf of the Commission. Said authority is'set forU; in Volume ",-5<:') Page , Minute Book of the Oregon State Highway Commission. ,,;/ t;,1 . ~ ~ I , rU--r:I.,-!. --<uc.<-./ Floyd l<u,.,{y, secretarv APPROVED:/ //,.; -" ~ ,.' -/.'" / ... :..- ~"- /. /r'.V ;.."l.. Assistant State Highway Engineer kPPROVED AS TO FORM: /' _ r ~ -~ ' ,J , 1'.,.: /- , Chief Counsel {:((~, . --; I .,. J' : ..;.4...../ :,'.1 {( /<:'~..-;:..._v.,. j ;;j. '/ {C'''{''- . ;:<_~<l<.L G} lYJ CITY OF ASHLAND, by and throuQh its city officials ;.! '/:/""'1' , ,/ By -/.'" '/1,' ..t''( - ' ' Mayor ATTeST: By ~/,' ~~ Recorder ...: l,_.. "...... ,. - ~. /- '--;" ( COliiity Clerk , / . \f, ( , , L (/. JACKSON co~rY, by a nd throu~h its County.Cau) - 72 0....1 c/I'I7. '/J 'lfj r- By fl//" )..-(.. I .. . County Judge , TT--T'- r.. ,r::J : ,"' By c'-:" , '- , , , "U-C ""-,., -........- By issioner '-' - 4 - .// ~-~ /_IJ:..-,.J.-L.L-._~_.____ \.- -. R.LSOLu'rIO:~ ;\ rcsolu tiaIi fluthor izirv; the !.~,~y()r and Ci ty PF~cc.rdF.r. tG Gxncutc an aqrcc:c:cnt l..ctwu.>n the StClU, cf Orc<Jon, .Jackson County, and t~le'City of l\Bhlar.d rf)f;f,-r-.t~in(t "the con~tr1.lcti()n of liqbtino:: f.J.cili,tics D.t the ----tlorth oi:'- V-alley Vie~' freeway int(,rcballqe and South intcrcl~anq(" ~:ta t" ~rimary l~iqllway Eo. 1. ~:J!L~}U:AS, t!-~c~~tatE~ of Or.e~.!on, by end throul.':;,h itr; State Hiqh'",,'ay Dei:"art;-lcnt, ~as sU;..>fi:itted a l.-::'ropO~iC(~ aqr..ecment fer the installation ar~G E?lintc!~ance of r:~crcury-vapor lU:fiinaira ur..itr: at thc: north ann South .=\sh11nd frecv}cY intcrc~1cuHJf~S .jf;. ~::tate Prit::a.ry n.i.qh\1.-ny j'.~o. 1, anC :':I::F:?:]\.:; I ,",\.::1 ~)rovid~~d in Eai(} aqrr.:,:er,'cnt I t!lC City of Ashland and \ ",~;,.::~on l.":OU:1.ty .....i 11 ins t.all ~lr;d r;l41i ntt1in c.:)rt.::,irl of the lurr.ir~.;.:' ir(~ .. [:" ~1~(! t;l(;~ ::tatc ",ill ir.st311 2.~'id ;~:iJ.ir.t;:..in c<C':rt.~1iH \)f t:;(- ur~it5t .:'one. :;EL'B.f:?<:=, the Cit'/ c.r the CC.Ullt.y :.::~a.ll pay fot- all thl~ ~,.le:ct,J.ic::'tl 3r:(-~r.:y cc:nsu~.~~'-:'; ;)) ~'8i{t units, \',~hcthcr in~tallf2d h.....' the City, C(~U;.:tYl or ~:. ta. t.t:";, and ..:r:E~'..t:~\S, ti,e Cc..m;'i:O;1 council ~:(~lic"v0~; it to ly:~ in th.-:; ~':CG.t int.er'..::,sts uf r.L~:~ City ~ha.t S.'l~;:l unit!:', bf~ ir!stal),(?(~, : I~_);_'" "'~',:'~,.::I.FCF.E, b1'. IT Fl.''-)(jLVLD l:y th1~ !~'::!..:-'or ,:1n:,'-~ r.:O~.";::i()li Council of tY,e City c-~- :'\s!~l.:',.nd: '. 1. ':'!;ilt. t:',-2 ~:,:~YCl: ,,In/~ (;ity :-'>~;:C(;':C.~l:.r nrc.' !}(".!'r..?by t'i\::.thc,riz();'l .:1!H) , 1 1 I I 1 \ i I ; , ,! dirf~ct';-(~ tp (;}j-:.;-~c't.;t:? t.ht:, c..... !:0r,_:-:;;:cr:tior.{"-':~ uqrc'c!\';.et;.t C'/ .1nd CoD. b~~1al f of t.;'.C Ci t:.' o~ .;\::;hl~ln(~. '~'j-,L: ':(lr'E:"Gin? rcs~:,l:'lticl:: ',.;a~i (uly r.'a!:.)se(~1 l:!I..::J8t' a sl:spcr!~)if'Jn cf !.r,,~; rulc:~1 -::t. ..' rc,-,rul2.t' :~T..~~.tij~'1 of th',:~ Cot.:mOTl council 1~Gld c:~ the ___:_:,..!.':(~_ ....:,'1].' , " ....J: 'i,:"VC)-r:J:;i:'t', 1';(.", t tl";(;" 'vctf: ~lc-ir'.0 :?u:; fcllo\ls; 1 :\ '~'-:~S ::./ " 4 j ~ . , l :.i.Y~ ," .., . ,:",,~'H~ :,~I\ ,\.\., t 1,),,>_.'-" \"..1 .1,.",.;_ -, v ::' .!).rr_,~~:'C"~; : :! r~ ,~ !'::lC'.. 1'.;'.' ....J -t:.-',.,;l J . _;' /: ,'. _..J.7..u!~__/4.i-LL-----,- ., - ; .::tj-'Ol:' .:..: -" ~ ~ ". ~:: ..... , '! ~ 'j'<.i a,ll c 1: 'y;llJ,C ;~r'~~\'!."Y C( 'Ltify~ .,__ .__:6':/,/~j- ,,~::_,-(~~::::,::,--- ~:t"C'..'"':{:" ,'.- August 9th, 1985 K.L. Meirstin 3070 Hwy. 66 Ashland, Oregon 87504 Ashland City Council Ci ty of Ashland. Ashland City Hall Ashland. Oregon 97504 Dear Sirs: With reference to your concern as to the type of music and entertainment that will be provided at "The Crossroads Oak Knoll", rest assured that it will compliment the location and the clientel we hope to attract. The planned music program will basically be a piano bar concept, comparable to that ~mployed by the Rogue River Lodge. In addition, Mr. Robert Lawson and his trio will be preforming on occasion, should he be available. Limited amplification will strengently be enforced. In working together on our mutual concerns, I feel confident that the outcome will be an asset to the community. Respectfully, ~._~ $;1/'~ ~~ /". /LW~/-~~ - K .L. Meirstin ~~~~ ~ May 3, 1985 JEFFFIEY GOLDEN pnO[)UC1I{IN MANAGER Mr. Brian Almquist Administrator City of Ashland :lll~,(lll'" ,",IHlll MtlllllP:1 ,'Ht,,\)N~I}~l:J1 'JIYJ /', '.,. ~~, 011.... .s-r-. A"",4...4....1!> 1fJE2-'tg~ }10M t, . O~ ~ Dear Mr. Almquist. As you may remember from our recent tQlephone conversation. I would like to fill the coming vacancy on the city's Budget Committee. Please accept the enclosed resume as my first effort at introduction. My interest in this kind of work isn't new. My college adviser, James Q. Wilson, steered me towards his field of municipal organization and economics in my last year at Harvard. I embellished on that training at different times and in markedly different pursuits. As a small- scale homebuilder. I could survive in the process 0% competitive bidding only by developing realistic and efficient budgets. My work for the State Department tooJ{ me to literally dozens of American cities in the company of urban 'planners, o2ficials. economists, and educators from other countries. Husbanding the Oregon Guides As~ociation through a maze of litigation and certification procedures initiated me into hardball politics. But the finishing touch in my extended political economics curriculum has been, perhaps ironically. my broadcasting career. PBS' woes have generated a pay-as-you-go system wherein public television producers are generally obliged to find money for their own proJects. Writing convincing budgets became as necessary as operating a camera, so I learned how to do both at about the same time. It was largely the success of my budgets that led to the oppbrtunity to head KSYS' operations. And in that capacity, I frequently find myself on the other end of the budget process. I have to evaluate the co-production proposals of other stations and independent producers in order to select proJecta worthy of KSYS' involvement. I find myself a much more astute budget reader by virtue of my experiences as a budget-writer, more resistant, I think. to nicely packaged snOW-Jobs. All of which is secondary to my desire to serve this town. We~ve lived and worked here much of the last ten years, and as we begin to raise our family, Ashland feels very much like our long-term home. I~d 'consider it a privilege to lend a hand on behalf 02 its continued prosperity. I look forward to meeting you and others who will be selecting the next Budget Committee membera Many thanks for your consideration. -fill?\! ~ ~H Go,-~E;..J JEFFREY S. GOLDEN 886 Oak Street Ashland, OR 97520 503/482-9843, (H) 772-3122 (W) '\ Media Experience 1983- now 1981- 83 1982- 83 1982- 83 Production Manager, KSYS-TV, Medford, Oregon. I execute or supervise all phases of studio.& field production and on-air operations for public TV in Northern California and Southern Oregon. Responsible for all steps of documentary production, from grant-writing to finishing note of last edit. Freelance producer/reporter/host, KTEH-TV, San Jose, Calif. Produced segments for public affairs series. Associate producer of nationally-aired document- aries (Exiles, Problems ~ Perception). Hosted/moderated Cafe San Jose, the South Bay's only monthly public affairs & debate series. Freelance reporter & newswriter, KTVU-TV, Oakland, KPIX-TV, San Francisco,Ca. Investigated, shot, wrote, & edited copy for local stories. Edited & rewrote national copy. Conformed insert reels for broadcast. News Producer, California Public Radio, San Francisco. Gathered & coordinated 6-minute news segment for "California Edition," now-defunct daily program fed to twenty independent radio stations around the state. Reporter, personality, editorialist, Stanford Daily, KZSU-FM, Palo Alto, Ca., & KSOR-FM, Ashland, Oregon. Learned most aspects of daily journalism while working for these campus organizations (Stanford & So. Ore. State College). 1981-2 TV news workshop instructor, Stanford 'University. Publications 1980- 82 1981-2 1970s 1971 1968- 70 Education 1982 1977 1970-2 1968- 70 Forty news features and opinion columns for Stanford Daily, Palo Alto. Numerous columns, articles for Northwest publications. Watermelon Summer, J.B. Lippincott & Co., 180 pp. Numerous columns, articles, & editorials for Harvard Crimson, Cambridge, Mass., Philadelphia Bulletin, and Village Voice, New York. Master of Arts degree, Broadcast Journalism, Stanford University. Intensive Spanish program, Estela Maya Academy, Antigua, Guatemala. Carpenters Union apprenticeship school, San Anselmo, California., Honors Social Studies program, Harvard University, Cambridge, Mass. Winner, Harvard National ,Scholarship; Adams House delegate to Central Council. Other Work/Public Affairs Experience 1985 1979- now 1978- 80 1976- 79 1970- 78 Television Liaison Officer, Society of Prof. Journalists, Medford, Oregon. Escort Officer (part-time on contract), U.S. Department of State. Arrange and conduct 5-week U.S. tours for foreign dignitaries on behalf of USIA. Act as liaison/interpreter between visitors and U.S. organizations & individuals. President, Oregon Guides Association (OGA). Administered first recognized labor organization of whitewater river guides. Served as official Counsel in OGA's National Labor Relations Board suit, including prolonged hearings in San Francisco and Portland, Oregon. Commercial whitewater river/wilderness guide and maintenance engineer, American River Touring Association, Oakland, California. Union carpenter and independent homebuilder, northern California & so. Oregon. Renovated older homes, built new homes and commercial buildings. Founded and operated the Joe Hill Company, a licensed custom construction firm in Oregon. REFERENCES AND WORK SAMPLES ARE AVAILABLE ON REQUEST. J8flemorandum Augus t 13, 1985 Wo: Members of the City Council JIT rom: Lo Gordon Medaris. Mayor ~. ~uhjed: Economic Development Vacancy I respectfully request your approval of Dro Ethel Hansen to the Economic Development Commission to replace William Holmes who has resigned due to leaving the Cityo ~emnrattdum August 16, 1985 'IDo: Members of the City Council ~ro~: Lo Gordon Medaris, Mayor j&ubjed: Audit Committee Vacancy I respectfully request your consideration and approval of Bob Rasmussen to fill the vacancy on the Audit Committee because of the resignation of Charles Harto BOB RASMUSSEN 375 Kearney St. Ashland, OR 37 yrs. old Married EDUCATION B.S., University of Oregon, 1972, marketing In 3rd (final) year at Pacific Coast Banking School, University of Washington, EMPLOYMENT U.S. National Bank of Oregon, 1973 to Present, Ashland Branch since 1974 Branch Manager 1981 to present MILITARY U.S. Marine Corps - 1967 to 1970 COMMUNITY INVOLVEMENT Economic Development Commission Ashland Community Hospital Foundation Ashland Kiwanis Club (Past President) YMCA Major Gifts Chairperson 1983 & 84 Chamber of Commerce Board of Directors - " ' ~emorandum - '(IT 0: Councillor Don Laws ~ rom: Brian L. Almquis t, ~ubjed; Customer Service Request Policy City Adrninistrato~/'- You recently suggested that we ask our field employees to note such things as visual obstructions, chuckholes and illegal signs, and to pass them on in written form to the appropriate department for action. I think this is an excellent idea, and I would like to expand it even further by developing a "Request for Service" form that could also be filled out by our office personnel upon receiving a complaint from the public. BACKGROUND: We most often associate complaints with anger or irritation, and certainly many complaints which do come to our attention are caused by ill feelings. But even the most angry citizen should be presumed to be seeking some sort of positive reaction to his or her complaint. City employees should therefore fihd it helpful to assUl!iethe 'attitu'de 'that complaints are requests for service' and/or information. We can differentiate these service requests from the more routine inquries, because they represent a request for something which should have been pro- vided in the first place, or at least because the citizen honestly believes that their complaint is based on the failure of the City to provide some service to which they are entitled. Thus, our most important attitude toward the complaint should be that the complaint is genuine, and that to the citizen their complaint is of vital importance to us. Even if the solution to a complaint is beyond our responsibility, our willingness to listen and to at least suggest the source of solution can aid us in our job of informing the public. Cities vary as to the type of services they perform, and so it is not unusual for a citizen who feels he has been taken advantage of by some public or private agency to call upon their City government for help, or even call upon the particular City department whose title suggests a possible remedy for the problem. Whether or not we believe that a complaint is valid, we should not forget that to the complainant their problem is real and vital. We often receive complaints in a variety of ways, and there are some citizens who find it particularly difficult to present their complaints rationally and in a form some of us can readily understand. These are the very citizens that need our special attention and understanding, since they are often the ones who feel that they have been deliberately mistreated when, in fact, there has simply been a breakdown in communications. ./ . Our most important task then, in rece~v~ng complaints, should be to . : tully understand their nature and get the specific facts. As in the , case of inquiries, careful listening and 800d questions will help to ,get the required inform~tion. Finally, the only rule we should really stress in the use of this approach to public relations (other than courtesy and intelligence) is that we must under all circumstances, listen carefully and completely to all complaints before replying. vfuile we should still try to tact- fully prevent callers from inconsequential rambling, we cannot afford to obscure or confuse an honest complaint by argument or denial on our part. PROPOSAL: be printed for use of Attached is a proposed "Request for in three parts, for use by all City the form would be as follows: Service" form which would employees. The instructions Use of the Service Request Form Use Use a Service Request for an ex- ternal matter originating from a citizen or employee requiring attention by a City department. This request serves as: A work order to the department responsible for the proper,hand- ling of the matter. A record of the volume and intensity of requests for services. A record of the volume of the work load in comparison with the capacity of the department under current budget. All requests for service are referred to by the name. Never call such a request a ,"complaint." Paper Use printed Service Request forms. Use the white sheet for the orig- inal, and the pink and yellow sheets for the second and third copies. Number of Copies Prepare each Service Request in triplicate. Fill in Printed Form Completely. Be sure to get the name, address, and telephone number of the person making the request. Place this information at the 'top' of the 'form. Fill in. your name and department, and the date. Give a short summary of the request. After "Details" list any further in- formation given by the person making the Request. After "Referred to" tvne the name of the department to which-the request is to be referred for action. Distribution Send the white (original) copy to the office of the City Administrator. Send the pink and yellow copies to the department which is to handle the request. Action Taken As soon as the appropriate department has completed the action, the pink and yellow copies of the Service Requests are to be filled in. Be sure that a description of the action taken is given after "Report." The Service ~equest should be dated and signed by the person fulfilling the request. Disposition of Copies As soon as the pink and yellow copies have been filled in indicating comple- tion of the request, the pink copy ~ . . : ' should be forwarded to the Office of , the City Administrator. The yellow copy is to be retained in the files of the department which acted upon the request as a record of work performed. RECO~IENDATION: If you wish me to proceed with this, perhaps you would like to bring this to the City Council's attention in order to bring this new policy to the attention to the public. .V"I~...!P. , SPECIAL ACTION REQUEST . . Date: COMPLAINT REQUEST FOR ACTION REQUEST FOR INFO. 'Time: Received by: --~ --.'----- _._--_._._-~.- --- Department: --.------ Nature of Request:____.__ Report i ng Pa rty: Name Address Phone Deta il s: --- --. --_.-. ~ - - .---. ----- .--. .._. .--. ----., ... -.--- -......------. ...____ _____._.. m" _______._..____ ----------,._- ._----- REQUEST REFERRED TO: SIGNED: DEPARTMENT ON ------------------------------------------------------------------------------- --------------------.----------------------------------------------------------- PLEASE Rf:TUIlN -r--! Handled by this dept. with action as indicated below. ;- .J Forwarded to Dept. for action. THIS FORM WITH COMMENTS AND/OR ACTION TAKEN TO ADMINISTRATION. Disposition: ==~==~===~~=========~========================================================== Action Taken: - -.. - --.------.-.- . ----- . Signed: ...... ------. --------- =========~=~,~======~=========================================;=============:=== !--~l Case closed - no further action nesessary. L~l Case to remain open - further action pending. Date: Date: ~emnrandum I ~" } , ."- ) .;/ . , August 14, 1985 .w 0: Brian L. Almquist, City Administrator JIf rom: ~ubjed; Robert D. Nelson, Director of Finance NEED FOR SUPPLEMENTAL BUDGET Permission is requested to call a meeting of the Budget Committee at 7:30 p.m. on September 26, 1985, for the pur- poses of considering a supplemental budget, receiving a report on the future of Revenue Sharing beyond September 30, 1985 and discussing other matters of concern to the Committee. (The,supplemental budget is needed in conjunction with 1985-86 Revenue Sharing, 9-1-1 Program and possibly other matters.) , Respectfully submitted, 13~ Robert D. Nelson Director of Finance RDN/sa cc: Honorable Mayor and Council Vic Lively, Director of Public Safety Nan Franklin, City Recorder Marge McDowell, Executive Secretary J~ I ~, ORDINANCE NO. AN ORDINANCE AMENDING THE ASHLAND MUNICIPAL CODE WITH RESPECT TO WATER AND SEWER MAINS INSTALLED BY SUBDIVIDERS OR DEVELOPERS, AND DECLARING AN EMERGENCY. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOlvS: SECTION 1. of Section amended by Section 1 of Ordinance No. 2316 and subsection A 14.04.040 of the Ashland Municipal Code, shall be deleting the last paragraph therefrom. SECTION 2. New subsections E and F shall be added to Section ') 14.04.040 of the Ashland Municipal Code, and shall read as follows: "E. If (1) (2) a developer has been required to: install main line between an existing main line and the boundaries ~f a development; and/or install main lines on a street which is also the com- mon boundary of a development, then any person requesting a water service connection to this portion of a main line within ten (10) years of installation shall in addit- ion to the fees set forth herein, pay a fee of $800.00 per dwelling unit to reimburse said developer for said main, which additional fee shall be paid over by the City to said developer. The foregoing shall not apply to a main lin~,~rminating at the boundary of a development which is intende~6r extension to serve additional properties in the future." "F. If a developer has been required to install a booster pumping station to provide adequate pressure or fire flows, which station may also service properties outside the boundaries of the development, then . ~ny person requesting a main line or water service connection to said .'~ stationAshall in addition to the fees set forth herein, pay a fee ~ ~to be determined by the City Engineer. Said fee shall be based on 'd the actual costs of the pumping station, excluding supply lines, which the City Engineer in his sole judgment determines to be the reasonable costs of said station, divided by the total number of dwelling units which potentially may be served by said station. The estimated number of potential units shall be determined by the Dir- ector of Planning, based on the Comprehensive Plan and applicable land development ordinances and policies." -1- SECTION 3. ot Section amended by Section 2 of Ordinance No. 2316 and subsection A 14.08.025 of the Ashland Municipal Code shall be deleting the last paragraph therefrom. SECTION 4. New subsections D and E shall be added to Section 14.08.025 of the Ashland Municipal Code and shall read as follows: "D. If a developer has been required to: (1) install sewer trunk lines between an existing trunk line and the boundaries of a development; and/or (2) install trunk lines on a street which is also the common boundary of a development, then, any person requesting a sewer lateral connection to this portion of sewer trunk within ten (10) years of installation shall in addition to the fees set forth herein, pay a fee of $510.00 per dwelling unit, to reimburse said developer for said trunk lines, which additional fee shall be paid over by the City to said developer. The foregoing shall not apply to a sewer trunk line terminating at the boundary of a development which is intended ~ for extension to serve additional properties in the future." "E. If a developer has been required to install a sewer lift station, which station may also service properties outside the boundaries of the development, any person requesting a sewer trunk or sewer lateral connection to said statioru{s1iall in Jnll /P^ addition to the fees set forth herein, pay a fee to be deter- ' mined by the City Engineer. Said fee shall be based on the actual costs of the sewer lift station, excluding trunk collect- ion lines, which the City Engineer in his sole judgment determines to be the reasonable costs of said station, divided by the total number of dwelling units which potentially may be served by , said station. The estimated number of potential units shall be determined by the Director of Planning, based on the Comprehensive Plan and applicable land development ordinances and policies." SECTION 5. That inasmuch as it is necessary for the provisions hereof to become immediately operative, an emergency is hereby declared to exist and this ordinance shall become effective following its second reading by title only and approval by the Mayor. The foregoing ordinance was first read on the day of , 1985, and duly PASSED and ADOPTED this day of , 1985. Nan E. Franklin Ci ty Recorder SIGNED and APPROVED this day o'f , 1985. L. Gordon Medaris Mayor -2- ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 2227, WHICH ADOPTED THE COMPREHENSIVE PLAN FOR THE CITY OF ASHLAND, BY RECLASSIFYING CERTAIN PROPERTY FROM MULTI-FAMILY RESIDENTIAL TO C-l COMMERCIAL. (Bard's Inn, Applicant) THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTIONL ' Ordinance No. 2227, which adopted the Comprehensive Plan for the City of Ashland is hereby amended by reclassifying from Multi-family Residential to Commercial, the following described prop- erty, to-wit: Lot six (6) in Block five (5) of the City of Ashland, Jackson County, Oregon, according to the official map of said City adopted in 1888. EXCEPTING THEREFROM, a strip of land 60.0 feet in width off the northerly end of said lot. The foregoing ordinance was first read on the 20th day of August, 1985, and duly PASSED and ADOPTED this 29th day of August, 1985. Nan E. Franklin City Recorder SIGNED and APPROVED this day of . , 1985. L. Gordon Medaris Mayor ORDINANCE NO.' AN ORDINANCE AMENDING ORDINANCE NO. 2052, THE LAND-USE ORDINANCE OF THE CITY OF ASHLAND, AND SECTION 18.12.030 OF THE ASHLAND MUNICIPAL CODE, TO REZONE CERTAIN PROPERTY FROM MULTI-FAMILY RESIDENTIAL TO COMMERCIAL. (Bard's Inn) THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: . SECTION 1. Ordinance No. 2052 and Section 18.12.030 of the Ashland Municipal Code, are hereby amended by rezoning from Multi-family Residential to Commercial, the following described property, to-wit: Lot six (6) in Block five (5) of the City of Ashland, Jackson County, Oregon, accord- ing to the official map of said City adopted in 1888. EXCEPTING THEREFROM, a strip of land 60.0 feet in width off the northerly end of said lot. The foregoing ordinance was first read on the 20th day of August, 1985, and duly PASSED and ADOPTED this 29th day of August, 1985. Nan E. Franklin City Recorder day of , 1985. SIGNED and APPROVED this L. Gordon Medan.s Mayor RESOLUTION NO. A RESOLUTION DESIGNATING THE LOCATION OF CERTAIN YEILD SIGNS AND STOP SIGNS IN THE CITY OF ASHLAND AND PROVIDING A PENALTY FOR VIOLATION OF THIS RESOLUTION. BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS: SECTION 1. The Department of Public Works is directed to place yield signs at the intersections of the following streets so that traffic entering the collector street from the side street shall be required to yield in accord with ORS 487.255. The following are the collector and side streets: COLLECTOR SIDE STREET Faith Avenue Mae Street Morton Street Euclid Street (from the S. W.) SECTION 2. Violation of Section 1 of this Resolution shall result in the pen~lty set forth in the State Law for Violation of ORS 487.255. SECTION 3. It is hereby determined that Walker Avenue shall be a through street and that all vehicles entering Walker Avenue from side streets between Highway 66 and East Main Street shall be required to stop before entering the intersections. Accordingly, the Director of Public Works is directed and requested to have stop signs erected on Parker Street, Homes Avenue, Iowa Street and Webster Street where they intersect with Walker Avenue and it shall be unlawful for the drivers of vehicles to enter Walker Avenue without stopping at these intersections as set forth above. SECTION 4. Violation of the foregoing Section of this Resolution shall be an infraction and shall subject the person involved to the penalty set forth in Section 1.OB.020 of the Ashland Municipal Code. The foregoing Resolution was read and approved by the City Council of the City of Ashland, Oregon, on this____day of , 19B5. APPROVED: MAYOR ATTEST: CITY RECORDER Resolution No. RONALD L. SALTER ATTORNEY AT LAW 04 THIRD STREET ASHLAND. OREGON 97520 league of Oregon Cities SALEM: Local Government Center, 1201 Court Street N.€., P. O. Box 928, Salem 97308, Telephone: (503) 588-6466 EUGENE: Hendricks Hall, University of Oregon, P. O. Box 3177, Eugene 97403, Telephone: (503) 686-5232 MEMORANDUM RE: Oregon City Mayors ~~ Ed Ferguson, Executive Director~ Federal Tax Reform Proposals TO: FROM: DATE: August 8, 1985 In late May of this year, the Administration's tax reform proposals were unveiled by President Reagan. The package suggests imposing restrictions on tax exempt bonds and terminating the deductibility of state and local property, sales and income taxes. The intent of this letter is to discuss the effects of these federal tax proposals on Oregon cities and to ask for your assistance in corresponding with our Oregon Congressional delegation. With reference to the deductibility question, Oregon taxpayers will perceive the real cost of state and local services to have increased if they can no longer deduct state and local taxes on their federal income tax returns. The taxpayer will then react by expecting reduc- tions in local programs and expenditures, or at the very least, will be reluctant to increase property taxes for community endeavors. Administration sources have said that the President's proposal will force a reduction in state and local expenditures, which they think is a worthy goal of national tax policy. The elimination of the tax exempt status of bonds would also severely impact Oregon's cities by increasing borrowing costs for local govern- ment. The following provisions of the Administration's bond proposals should be noted: 1. Interest on "private purpose" obligations issued by a state or local government would be taxable. If more than one percent of the proceeds of an issue were used directly or indirectly by any person other than a state or local government (i.e., the' private sector), then bonds are declared to be "private purpose" and there- fore taxable. This proposal would eliminate the publici private cooperative financing efforts that many local communities have used to meet their financial needs. OFFICERS: Alan Be!!::. Mavor. Co/vallis. President. Elvern HillI. MaJ"or, Ne"Q~r~i. '.;ce Pn's,aent. L,nn Hamilton, City Manager, La Granae, Treasurer. Edward Ferguson, Execu, tive Direc/or. MEMBERS AT LARGE: Steven Burket!, City Manager, Springfield. Ruth Burleigh, Commissioner, Bend, /mmedi<";!~ h,J/ President. George Flilcraft, Mayor, Klamath Falls. Nels Hansen. Mayor. Melo/ius . Shirley Huttman. Mayor, HillSboro . Edith Henningsgaard, Mayor, Astoria. Mary SChamehorn, Councilor, Sandon. Mildred Schwab, Commissioner, Porll;:;.nd . Winston Walker, Mayor, Canyon~ille. ' 2. Issuers of bonds would be required to rebate to the U.S. Treasury all funds derived from arbitrage beyond those amounts needed to pay principal and interest payments on a bond issue. Arbitrage means interest earnings from the short-term 'investment of bond proceeds. 3. The deductibility of interest costs for bank purchases of municipal bonds would be eliminated,. 4. Advance refunding would be prohibited for all tax exempt bonds. 5, The President's plan calls for the reduction of "marginal tax rates" from 50% to 35%. This change would have the effect of lowering the tax savings available to purchasers of municipal bonds and, as a result, rates on tax exempt bonds would have to be increased in order to make them more marketable. 6. A new federal bureaucracy would be required to monitor a new reporting requirement proposed in the tax reform policies. Reports must be submitted to the federal govern- ment on all tax exempt bond issues. We are providing with this letter a draft recolution, along with addi- tional information pieces, which we hope will be of use to you. Senator Packwood, Chair of the Senate Finance Committee, will be in Oregon during the month of August, and it is important that he, as well as other members of the Oregon Congressional delegation, hear from you this month. You may wish to do this by sending your Congress- man an adopted resolution and by making written, telephone, or personal contact. Specifically, members of Congress need to know of the finan- cial or project-specific adverse impacts your community will have if the Administration's tax proposals were to pass. A sheet listing addresses for the Oregon Congressional delegation is enclosed for your reference. The League would also appreciate receiv- ing a copy of whatever correspondence or resolution you might adopt. The Oregon Municipal Finance Officers Association is currently working in concert with the League in developing further information which might be of use to you in acting on the tax proposals. In the mean- time, please contact Dick Townsend of our staff if you have any ques- tions or comments. Thank you in advance for your support. Your prompt action is critical to all' cities in Oregon. EEF:kab Enclosures cc: City Managers/Recorders RESOLUTION NOo 85- RESOLUTION EXPRESSING CONCERN RELATIVE TO FEDERAL TAx REFORM PROPOSALS 0 WHEREAS, the President has submitted to Congress a tax reform package to reduce tax rates, reduce complexity, and increase fairness in the federal tax code; and WHEREAS, this tax reform package is currently being considered in Congressional hearings through the calendar year; and WHEREAS, several recommendations in the tax reform package are of concern to the City of Ashland, Oregon, including: 1. Elimination of the deductibility of state and local property, sales and income taxes; and 2. Proposed restrictions on tax exempt bonds, including the taxing of "private purpose municipal bonds;" the elimination of advance refunding bonding; the denial for deduction of interest with financial institutions which might carry municipal bonds; and severe restrict- ions on arbitrage; and WHEREAS, Congress has adopted through budget deliberations dramatic reductions in federal assistance to cities in FY 1986, including the phase-out of federal revenue sharing; and WHEREAS, tax reform proposals would radically affect the tools avail- able to our city of accomplishing local goals, would restrict local government's use of tax exempt bonds for municipal facilities, and would shrink the market for tax exempt muni- cipal bonds 0 NOW, THEREFORE, BE IT RESOLVED that the City of Ashland opposes the tax reform provisions involving tax deductibility and tax exempt bonds which, combined with the federal budget cuts, our city will find devastating to our ability to address demands and to raise capital for public purposes; and further, the proposals in the tax reform package would adversely affect our capability to interact with private enterprise in facing city needs at a time when cost-efficient program financing is needed; and BE IT FURTHER RESOLVED that the city staff shall forward a copy of this resolution to members of the Oregon Congressional delegation and express its concern that the proposed tax reform measures in the Administration's proposal would have numerous negative impacts on our City, as well as other cities in the State of Oregon. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 21st day of August, 1985 Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1985. Lo Gordon Medaris, Mayor '0. RESOLUTION NO, 85- A RESOLUTION DEDICATING CERTAIN LANDS TO THE PARKS COMMISSION FOR PARK PURPOSES IN ACCORD WITH ARTICLE XIX OF THE ASHLAND CITY CHARTER. BE IT RESOLVED BY THE CITY OF ASHLAND, as follows: :~ SECTION 1, Pursuant to Article XIX, Section 3, of the Ashland City Charter, the following described land is hereby dedicated to the Parks Commission for park purposes, Said land is com- monly known as the Wade Property, which was previously dedicated by Resolution No. 82-40 and which now shall include that portion formerly proposed for use by the Wranglers and an access road to the Sewage Treatment plant. A description of,the entire parcel is attached as Exhibit "A" and shall be made a part hereof. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of August, 1985. Nan E. Franklin City Recorder SIGNED and APPROVED this day of August, 1985. Lo Gordon Medaris Mayor EXHIBIT "A" I~ L__ ,; Beginning ae a poine 356.4 feee Wese of ehe Norehwese corner of Donaeion Land Claim No. 53, Township 38 Soueh, Range 1 East, Willameeee Meridian, Jackson Couney, Oregon; thence Soueh 0 "17' ~~ese, 874.58 feee, to ehe approximaee ceneer _-of Ashland Creek, for the erue paine of beginning; ehence Soueh 0017' Wese, 833.31 feee, eo a paine Ease of ehe Norehease corner of trace described in Correceion Deed, recorded as Documene No. 67-040Z0, Official Records of JacKson Couney, Oregon; ehence Wese, to said Noreh- ease corner, and along ehe Noreh line of said erace, 50.00 feee, to ehe Norehwese corner ehereof: ehence Soueh 00l7' Wese,-along ehe Wese ,line, of said trace, and its exeension, Z79.5l feee, eo a point-Noreh 0.17' Ease, 18.94 feee, and Soueh 89053' Ease, from ehe Souehease corner of erace described in deed recorded in VolumeZ96, page 36Z, Jackson Couney, Oregon Deed Records; ehence Noreh 89053' Wese, 30.00 feee, eo the Easeerly line of said erace; ehence Noreh 00l7' Ease, along said Easeerly line, l6l.06 feee; ehence Noreh 3033' West, along said Easeerly line, 446.90 feee, to the Noreheast corner of said trace; ehence North 860ZZ' Wese, along the Noreherly line thereof, 388.90 feee, to ehe Norehwese corner of said trace; ehence Noreh 9058' West, l43.05 feet, to the Soueheast corner of tract described in deed recorded in Volume Z08, page 584, said Deed Records, said corner marked ",ith a 3/4" iron pipe; thence North 40Z2' Wese (deed record Noreh 4041' Wese), along the Easeerly line of said trace, 491.50 feet, to a 3/4" iron pipe, at the Northeast corner thereof, thence continue ' North 4022' West, along the Easterly line of tract described in deed recorded in Volume 512, page 58, said Deed Records, and the extension of said Easterly line, 138023 feet-thence North 33007'15" East, 131.27 feet, to said approximate centerline of Ashland Creek; thence along said creek centerline as follows: North 82039' East, 24058 feet; South 62040' East, 41.76 feet; South 87031' East, 147065 feet; South 36056' East, 475080 feet, to the true point of beginningo EXCEPTING THEREFROM that portion lying within the boundaries of a parcel of land conveyed to the City of Ashland, an Oregon municipal corporation, for street purposes, by deed recorded as Document Noo 66-10285, Official Records of Jackson County, Oregono 39 lE 4BB 400 .J ~emnrandum 'Mo: Mayor and City Council ~ rom: Diok W""deoeOheid(fj}J ~ubject:BPA'S New Contract Modification Procedures As part of Amendatory Agreement #5 to the Long Term Con- servation Contract for Weatherization was a contract mod- ification of the Contract for minor changes that come about as a result of day to day operation of the program. Bonneville has now offered the first three Contract mod- ifications to its Utility contractors under this procedure (005, 006, 009). All of these modifications deal with changes in the Weatherization specifications as will most futur~ Contract modifications. Since the City Council already has enough more important decisions to deal with then the highly technical Weatherization specifications, is seems that Council time should be spent on these more vital issues. In checking with other Utilities, I found that many of them have obtained permission from their Boards or Councils to allow the General Manager of the Utility to sign these modifications. I feel that this would be a good approach in Ashland, because it would allow us to accept these minor modifications in a timely manner without referring each one to the City Council for their approval. Therefore, if the Council agrees with the approach, the attached Resolution would allow Brian to sign these Contract modifications in the future. RESOLUTION NO. 85- A RESOLUTION OF THE CITY OF ASHLAND DELEGATING SIGNATURE AUTHORITY FOR WEATHERIZATION CONTRACT MODIFICATION TO THE CITY ADMINISTRATOR WHEREAS, the City of Ashland and the Bonneville Power Adminis- tration are parties to a Conservation Contract to provide a Residential Weatherization Program; and WHEREAS, Amendatory Agreement No. 5 to the Weatherization Contract allows Modifications of the Contract for minor specification changes; and WHEREAS, allowing the City Administrator to sign these Modification on behalf of the City will allow timely and efficient adoption without City Council Action. NOW THEREFORE BE IT RESOLVED by the Mayor and City Council as follows: That authority to sign Weatherization Contract Modification be delegated to the City Administrator. The foregoing Resolution was READ and DULY ADOPTED at the regular meeting of the City Council of the City of Ashland on the day of . 1985. Nan E. Franklin City Recorder SIGNED and APPROVED this the day of , 1985. L. Gordon Medaris Mayor, City of Ashland '~ ~ MEMORANDUM July 23, 1985 TO: Mayor and City Council COO<din.to~ FM: Dick Wander scheid, Energy Conservation RE: Conservation Contract Amendments The Bonneville Power Administration has offered to all participating Utilities three mutual amendments to the Long Term Conservation Contracts. The amendments are Amendments #4 to the Street and Area Lighting Contract (DE-MS79-83BP91549) and Amendments # 13 & 14 to the Residential Weatherization Contract (DE-MS79-83BP91413). Amendment #4 & Amendment #14 replace the current Conservation Contract Charge with a Cost Sharing Charge for generating utilities. Amendment #13 replaces the current provisional Payment Method in the Weatherization Contract with a Receipt and Acceptance Method. Cost Sharing When the Regional Act was passed in 1981, BPA was given expanded responsibility to acquire Conservation Energy Savings for the re- gion. The Act envisioned that BPA would acquire this conservation from all of the regions utilities. Because most Public Utilities get the majority of their power from BPA, the cost of these conser- vation acquisitions are covered by the rates these utilities pay to BPA for their wholesale power. However, the generating Publics and Investor Owned utilities (IOU's) do not buy all of their power from BPA, and therefore BPA needed another mechanism to recover conser- vation costs from these Generating Utilities. Therefore, when the Long Term Conservation Contracts were offered to utilities in 1983, they all included a Conservation Contract Charge that the generating utiltiies would have to pay, if they became participants in the program. Because of a variety of reasons, the IOU's and even some large Public utilities (Seattle and Tacoma) chose not to participate in these BPA sponsored Conservation Programs. Probably the major reason for their non-participating was the Conservation Contract Charge. Since non-participation of these Utilities severely hampered BPA'S Conservation Mandate contained in the Regional Act, BPA looked at another ~ethod to recover conservation costs that would be more palatable to these Utilities. After negotiating with all of the affected parties, BPA's new proposal "Cost Sharing" is being offered to participating Utilities in the form of a contract amendment. The new cost sharing formula is based on the percentage of load that is supplied by BPA and the cost breakdown is a follows: ! .' COST SHARE PERCENTAGE Bonneville Cost Bonneville Load Percentaqe Share Percentaqe Equal to or Greater than 0% 0% and less than 1% Equal to or Greater than 1% 75% and less than 40% Equal to or Greater than 40% 85% and less than 60% Equal to or Greater than 60% 90% and less than 80% Equal to or Greater than 80% 95% and less than 90% Equal to or greater than 90% 100% Since even with our new hydro generator, we will not be generating more than 10% of our total load, we will fall into the catagory of 100% cost share, which means that the BPA Conservation programs will receive 100% BPA financing. Amendatory Agreement #4 to Street and Area Lighting program and Amendatory Agreement #14 to Residential Weatherization would implement the cost share principle in these two programs. Staff recommends approval and I have attached a Resolution which authorizes the Mayor and City Recorder to execute these amendments on behalf of the city. Receipt and Acceptance The present Residential Weatherization program operates under what the Contract terms 'provisional payments.' This means that until BPA performs a close out audit and finalizes payment, they could request reimbursement of funds they distributed for Weatherization. The problem with this method is that problems are only discovered during the close out audit long after the work was done and too late to make a difference. Under Receipt and Acceptance the Utilities will receive quarterly monitoring visits instead of close out audits. This method will ensure timely discovery of problems and limit the time that utilities are exposed to financial liability. The Receipt and Acceptance proposal was developed by a group of committees made up of affected Utilities and BPA, and it has been endorsed by all those participating in the process as a real step in , the right direction. Staff would recommend that we sign Amendatory Agreement #13 to the Residential Weatherization Program Contract and I have attached a Resolution authorizing the Mayor and City Recorder to execute this agreement. I will be present at the City Council meeting if more information is needed or if questions arise. RESOLUTION NO. 85- ~ ~ A RESOLUTION OF THE CITY OF ASHLAND AUTHORIZING THE MAYOR AND CITY RECORDER TO EXECUTE AMENDATORY AGREEMENT #4 TO THE STREET AND AREA LIGHTING CONTRACT AND AMENDATORY AGREEMENT #14 TO THE RESIDENTIAL WEATHERIZATION CONTRACT. WHEREAS, the City of Ashland and the Bonneville Power Admin- istration are parties to Contracts to provide Energy Conser- vation programs for Residential Weatherization and Street and Area Lighting; and WHEREAS, the Bonneville Power Administration has offered Amend- ments to the City's Conservation Contracts to implement cost sharing; and WHEREAS, the Ci~y's Conservation Contracts will receive 1001 financing under cost sharing provisions; NOW THEREFORE BE IT RESOLVED by the Mayor and City Council as follows: The Mayor and City Recorder are hereby authorized and directed to sign Amendatory Agreements No. 4 and Amendatory Agreement No. 14 on behalf of the City of Ashland. The foregoing Resolution was READ AND DULY ADOPTED at the regular meeting of the City Council of the City of Ashland on the day of , 1985. Nan E. Franklin City Recorder SIGNED AND APPROVED this the day of , 1985. L. Gordon Medaris Mayor, City of Ashland . .' RESOLUTION NO. 85- A RESOLUTION OF THE CITY OF ASHLAND AUTHORIZING THE MAYOR AND CITY RECORDER TO EXECUTE AMENDATORY AGREEMENT #13 TO THE RESIDENTIAL WEATHERIZATION CONTRACT. WHEREAS, the City of Ashland and the Bonneville Power Admin- istration are parties to a Contract to provide a Residential Weatherization Program; and WHEREAS, the Bonneville Power Administration has offered an amendment to the City's Contracts which implements a Receipt and Acceptance payment procedure; and WHEREAS, the City is desirous of operating under the Receipt and Acceptance procedure; NOW THEREFORE BE IT RESOLVED by the Mayor and City Council as follows: The Mayor and City Recorder are hereby authorized and directed to sign Amendatory Agreement No. 13 to the Residential Weatherization Contract on behalf of the City of Ashland. The foregoing Resolution was READ and DULY ADOPTED at the regular meeting of the City Council of the City of Ashland on the day of , 1985. Nan E. Franklin City Recorder SIGNED AND APPROVED this the day of , 1985. L. Gordon Medaris Mayor, City of Ashland . RESOLUTION NO. 85- ~~. A RESOLUTION INCREASING REVENUE ESTIMAES AND AUTHORIZING THE EXPENDITURE OF NON-TAX R OURCES '...', - , WHEREAS, it appears that substantial savings of ~b~ce costs can be achieved by issuing Advance Refunding B .~ in c4njunc- tion with the City's 1982 General Obligation Water Bonds; and ~ WHEREAS, ORS 288.605 through 288.695 affirmatively provide }he legal foundation for the issuance of Advance Refundlng Bonds arid . r WHEREAS, the current favorable condition of the bond ma ket could not have been foreseen during the preparation of the and WHEREAS, further savings can be realized by contributin cash directly to the escrow account established to pay debt serv ce on the 1982 Water Bonds, an amount not to exceed the regular 1985- ~ debt service, rather than by transferring these dollars to the Bnd Sink- ing Fund (General); . I NOW, THEREFORE, BE IT RESOLVED, pursuant to ORS 288. 61~ 294.326 and other authority, that the 1985-86 budget of the City of ~hland r' is hereby amended by adding the following resources and requirements: Water Quality Fund $202,293 55,000 $257,293 1. 2. 3. 4. Beginning fund balance (increased) Proceeds from sale of bonds (portion) To~al increase in resources Other Expenses (debt service and issuance costs) Total increase in appropriations $257,293 $257,293 5. Bond Sinking Fund (General) 6. Proceeds from sale of bonds (portion) 7. Total increase in resources -. ro"_ ~ - ~.~ 8. Other Expenses (debt service) 9. Unappropriated balance (invested through escrow agent) 10. Total increase in requirements 80,000 ~,(o;.. , The foregoing Resolution was READ and DULY meeting of the City Council of the City of Ashland on the , 1985. Nan E. Franklin City Recorder SIGNED and APPROVED this day of f r ~ '. L. Gordon Medaris Mayor lili' ~ ~- Resolution No. 85- - Page 2 ~ -,-' . ,IF , ' . )' .' RESOLUTION NO. 85- . A RESOLUTION AUTHORIZING INVESTMENT OF CITY RESOURCES IN STATE AND LOCAL GOVERNMENT INVESTMENT SERIES WHEREAS, the City Council of the City of Ashland had determined that cost savings can be achieved by issuing Advance Refunding Bonds; and WHEREAS, the City does not, at the present time, ihvest in obli- gations of the United States Government having maturities longer than 18 months; and WHEREAS, the Advance Refunding Bond issue is predicated upon the authority of the escrow agent to invest in long-term United States Government obligations; and' WHEREAS, Federal anti-arbitrage laws only permit the investment of the proceeds of Advance Refunding Bonds in State and Local Govern- ment Series (SLG's); NOW, THEREFORE, BE IT RESOLVED, that in conjunct-ion with the proposed Advance Refunding Bonds only, the City of Ashland, through its Director of Finance and/or its escrow agent, is hereby authorized to invest City resources in the State and Local Government Series of investments: The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of , 1985. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1985. L. Gordon Medaris, Mayor RESOLUTION NO. 85- A RESOLUTION AUTHORIZING LONG-TERM INVESTMENT OF CERTAIN RESOURCES OF THE CITY OF ASHLAND WHEREAS, in conjunction with the proposed Advance Refunding Bond issue, additional saving can be achieved by investing monies from the Water Quality Fund in long-term United States Government obligations, in addition to utilizing the proceeds of the new bond issue for debt service and redemption of the 1982 Water Bonds; and WHEREAS, the City does not currently invest in securities of this type having maturities beyond IB months; NOW, THEREFORE, BE IT RESOLVED, that an amount not to exceed the 1985-B6 debt service for the 1982 Water Bonds is hereby authorized to be invested in long-term obligations of the United States Government, and the escrow agent and/or the City's Director of Finance are hereby authorized to invest City of Ashland resources in these securities. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of , 19B5. Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1985. L. Gordon Medaris Mayor f " ~ iNUTES: YMM I TTEE PORTS: ASHLAND COMMUNITY HOSPITAL MINUTES OF THE BOARD OF DIRECTORS' MEETING July 19, 1985 The Board of Directors of Ashland Community Hospital met at 12:30 p.m. on Friday, July 19, 1985, in the Conference Room of the Hospital. Those present were: Judy Schaefer, presiding; Walt Hoffbuhr, Dr. Allen Johnson, Bob Rasmussen, Maggie Skerry, and B. D. Greene, Board members; Dr. Bruce Johnson, Medical Staff representative; Pat Ackl in, City Counci I representative; Mike McGraw, chief financial officer; Thomas Mack, chief executive officer; and Sharlene Stephens, executive secretary. Others present were: Dr. Earl Lawson, Foundation president; Carolyn Johnson, pubi ic information and project coordinator; and Mayor Medaris. Those absent were: Linda Jackson, Dawn Tooker, and Fran Jacquemin, Board members. After Judy Schaefer cal led the meeting to order, Walt Hoffbuhr moved and B. D. Greene seconded a motion approving the June 21, 1985, Board meeting minutes as typed and mai led. AI I approved. Maggie Skerry then moved and Dr. Allen Johnson seconded a motion approving both sets of minutes from the Personnel Sessions held on June 21, 1985. AI I approved. Walt Hoffbuhr then moved and B. D. Greene seconded a motion to accept the Strategic Plan- ning Committee minutes from June 28, 1985, and to approve the action of the committee as reflected in these minutes. AI I approved. Maggie Skerry moved and B. D. Greene seconded a motion accepting the Board Education/ Orientation Committee minutes from July 12, 1985, and approving the action of the comm i ttee as ref I ected in these minutes. A I I approved. Dr. A I I en Johnson then moved and B. D. Greene seconded a motion accepting the July 12, 1985, Executive Committee minutes and approving the action of this committee as reflected in these minutes. AI I approved. Maggie Skerry, reporting for the new Marketing and Finance Committee, stated that she had met once with Dawn Tooker and Carolyn Johnson. At this meeting suggestions on marketing the Emergency Room and Obstetrics were voiced. The committee also worked on its goals and objectives and discussed annual reports. Dr. Dee Christl ieb has agreed to serve on this committee as the physician member. Judy Schaefer asked those responsible for committee minutes to turn in their minutes to Sharlene Stephens as soon after the meeting as was possible. She asked that the minutes show who was in attendance as wel I as who was absent. Stephens wi I I type al I committee minutes and distribute to committee members and al I Board members. AI I physician appointments to committees must be submitted to the chief of staff and al i employee appointments to committees must be submitted to the chief executive officer for approval. . .' Page 2 .' Mr. Mack introduced Mike McGraw, chief financial officer, and stated that McGraw would be at all ,.future Board meetings to give the financial report because he (Mr. Mack) had not been involved with this year's budget pre- paration. McGraw wi I I also serve on the Marketing and Finance Committee. McGraw then reviewed the monthly financial report with those present. (Bob Rasmussen joined the meeting at this time.) McGraw pointed out that the total expenses were under budget on a year-to-date basis by $623,268. In reviewing the Balance Sheet, it was noted that there was $227,032 in the Bui Iding and Qmstruction Fund. McGraw stated that about $115,000 would be added to this Fund in this new fiscal year. It was also noted that the Cash-City of Ashland was up to $759,952. In reviewing the Operating Statistics, McGraw pointed out that 60% of the revenue was coming from serving the Medicare populace. Dr. Allen Johnson asked if anything was being done on the accounts receivables to obtain payments sooner from the insurance companies. McGraw stated that insurance companies are stating that the case is "under medical review." The matter of percentage of return on equity was then discussed. None has been set by Board. The Board was asked what they would I ike to see the profit statement be. This matter wi I I be referred to the Marketing and Finance Committee. Board mem- bers were asked to give this matter some thought. Discussion then fol lowed regarding rates and inpatient revenues per patient day. :DICAL :PORT: STAFF Dr. Bruce Johnson reported that Drs. Wi I iam Sager, Dee Christlieb, and Douglas Morrison had al I been approved under the recredential ing process. He also reported that Dr. Paul Schroeder had been granted courtesy staff privi leges in gynecologic surgery. Maggie Skerry moved and B. D. Greene second a motion giving Board approval for the recredential ing and privi leges reported in Dr. Johnson's report. AI I approved. Dr. Allen Johnson reported that real progress was being made regarding getting OB/GYN physicians (both male and female) into working in our hospital. (LAW 1ANGES: Judy Schaefer stressed the importance of the Board. She requested that al I committee meetings be held in the Hospital's Conference Room. She stated the byiaw changes being brought to this meeting had already been reviewed by the Board Education/Orientation Committee twice and once by the Executive Committee. AI I bylaw changes I isted below would replace al I material pre- sently in our bylaws under Article 11 - Functions of Committees. After reviewing and discussing the proposed bylaw change for the Executive Committee, Walt Hoffbuhr moved and Maggie Skerry seconded a motion approving the fol lowing wording in place of the present wording: "I. Executive Committee Shal I be made up of the president, the president-elect, the secretary, and the treasurer. The Executive Committee shal I meet on the second Friday of each month. The Executive Committee shal I plan the agenda for the next Board meeting, receive a report from the chief executive officer on matters be bel ieves appropriate to bring before the Board, and wi I I act as a clearinghouse for problems proposed by the city, the hospital, or board members and associates, and specifically direct tasks to appropriate board committees for proposed solutions." Page 3 AI I approved. Schaefer stated that the Executive Committee members wi I I be seated at the head tabl.e at future Board meetings. She added that if anyone had an item they wanted on the board's agenda, they were' to submit It to either Tom Mack, Sharlene Stephens, or herself, before the second Friday of the month. Schaefer stated that committee reports would be given at the August Board meeting. After review and discussion of the second bylaw change, Dr. Allen Johnson moved and Maggie Skerry seconded a motion approving the fol lowing wording in place of the present wording for the Finance Committee. AI I approved. "2. Marketing and Finance Committee Shal I be made up of the treasurer, two board members, the chief executive officer, the chief financial officer, the hospital marketing special ist, and one medical staff member. The committee shal I review hospital's financial status at each committee meeting, as wel I as determining the budget cei ling for the succeeding year and assisting in preparation and re- viewing the annual budget before presentation to the Board for final approval. The chief financial officer wi I I give the monthly financial report and year-to-date review at each Board meeting. The budget shal I be presented to the city counci I by the chief executive officer and the chairman of the Marketing and Fi'nance Committee and the chief financial officer. This committee shal I set the administrative parameters for developing the budget. The marketing responsibi I ities of the committee wi I I be to develop a marketing strategy for existing as wel I as new pro- grams and serv ices." After review and discussion of the third bylaw change, Walt Hoffbuhr moved and Dr. Allen Johnson seconded a motion approvi,ng the following wording in place of the present wording for the Joint Advisory Committee. AI I approved. "3. Joint Advisory Committee Shal I be made up of the Executive Committees of both the hospital board and medical staff plus the chief executive officer and the director of patient care services. AI I are voting members. Committee is to be chaired by the board's president-elect. The role of this committee is for the communication of ideas as wel I as a problem unit deal ing with governing body and professional staff relationships. This committee shal I include in its meetings a formal exchange of reports on shared activities, plans, and con- cerns of the board and medical staff. . This committee shal I meet as often as deemed necessary, but at least quarterly." Page 4 Judy Schaefer asked three Board members to contact the three absent Board mem- bers to discuss and review with them the progress made at this meeting. Maggie Skerry was assigned to Linda Jackson, Wait Hoffbuhr to Dawn Tooker, and B. D. Greene to Fran Jacquemin. Dr. Allen Johnson moved and Walt Hoffbuhr seconded a motion approving the fol lowing wording to be placed in the bylaws in piace of the current wording for the Growth and Development Committee. AI I approved. "4. Strategic Planning Committee Shal I be made up of four board members, two medical staff members, the publ ic information and project coordinator, and the chief executive officer. The committee may recommend to the president of the board one member from the community at large. AI I are voting members. The purpose of this committee is to conduct ongoing community needs assessment and to recommend to the board new services, programs, and physical plant changes necessary to meet those needs. The committee meets monthly." After review and discussion of adding a Board Education/Orientation Committee to the bylaws, Walt Hoffbuhr moved and Dr. Allen Johnson seconded a motion approving the fol lowing wording to be added to the bylaws. AI I approved. "5. Board Education/Orientation Committee Shal I be made up of four board members, the city counci I I iaison to the board, and the chief executive officer. This committee is responsible for developing and maintaining an educational program for al I board members to include outside seminars, special educa- tional programs or retreats, as wel I as acquisition of educational materials for board use. An orientation program shal I be developed for al I new board members to include appropriate background material, introduction to al I board members, hospital personnel, medical staff, auxi I iary, and foundation. This program to include an information packet with pertinent data on membership in al I these affi I iated organizations. A self-evaluation procedure shal I be developed for the board collectively and another for individual members. A simi lar evaluation program shal I be suggested to the board for CEO evaluation. These evaluations to occur annually, the first_to be December 31, 19B5. The Board Education/Orientation Committee wi I I rewrite, change, and monitor the bylaws. AI I changes in bylaws wi I I be reviewed by the Executive Committee before presentation to the Board for approva I. This committee meets monthly." The Board then discussed the bylaw proposal to be inserted in place of the present wording in Article 13 - Medical Staff. After discussing the creden- tial ing process, Dr. Allen Johnson moved and B. D. Greene seconded a motion amending Article 13 as fol lows. AI I approved. "MEDICAL STAFF The Ashland Community Hospital Board shal I appoint a Medical Staff composed of physicians, dentists, and podiatrists who qual ify under the credential ing Page 5 standards of the Medical Staff Bylaws. The Board may create additional categories of Medical Staff as permitted by the Joint Commission on Accredi- tation of Hospitals. Privi leges wi I I be granted to individual physicians based on their training and abi I ities. Credential ing wi I I be done by the Medical Staff and approved by the Board. Staff Bylaws and Rules and Regu- lations developed by the Medical Staff shal I be reviewed and approved by the Board and Staff every two years. The Medical Staff bylaws shal I also provide a mechanism for due process for any physician. Each member of the Medical Staff shal I have ful I authority and responsibi I ity for the care of his patients, within the limitations imposed by the Board in the Bylaws and Rules and Regulations of the Medical Staff. Appl ications for appointment to the Medical Staff shal I be in writing and addressed to the chief executive officer of Ashland Community Hospital. Appointments to the Medical Staff shal I be for no longer than two years and shal I require reappl ication by the physician. Each month the Medical Staff representative shal I report orally to the Board on credential lng, audits, quai ity assurance, and other pertinent activities of the staff. If the Board does not concur with a Medical Staff credential ing recommendation, it wi I I review the issue with the Joint Advisory Committee prior to rendering a f j na 1 dec i 5 i on. " Mayor Medaris left the meeting at this time. )ARD ~AINiNG: It was decided to cancel the reservations for the September Estes Park meeting as Dawn Tooker stated she could not attend and no other Board member was avai 1- able to go with Linda Jackson. Schaefer stated that perhaps Jackson and Skerry could attend the Estes Park meeting in January 1986. As for the AMA's meeting in October 1985, it was decided that three people would sti I I be attending. Schaefer stated that if Mack could not attend, he could appoint someone to attend in his place. (The three people that are to attend are the Board president, the chief of staff, and the CED.) 'ROVAL OF 'ENDITURES: Dr. Allen Johnson moved and Walt Hoffbuhr seconded a motion approving payment of the July bi lis. All approved. JMI N I STRATOR' S ,PORT: Mr. Mack reported that he had created an internal executive committee in the hospital to give administrative input and direction needed for the Board's committees. This committee consists of five top executives within his adminis- tration. Members include Joe Sayre, Mike McGraw, Polly Arnold, Peggy Cockrel I, and Carolyn Johnson. Each committee member has been assigned their own committee. These committees are as fol lows: Sayre - Doctor on Cal I Committee, McGraw - Productivity and Outpatient Charges Committee, Arnold - Space Uti I iza- tion, Cockrel I - The Inn Care Program, and Johnson - The Wel Iness Program Committee. Mack stated that we must get all internal problems resolved before marketing. He then reported on a medical chart review that correlated the medical chart to the charges explaining what problems late charges can cause for the hospital. Items of this nature wi II be addressed in McGraw's committee. Mack stated that al I employees had been given the opportunity to serve on the above mentioned committees. Ideas wi I I go from the top down and the bottom up. Ideas wi I I be submitted to the Board's committees. ;ONFL I CT OF 'NTEREST: lTHER JUS I NESS: Page 6 Mr. Mack then read a letter from Peggy Cockrel I, Personnel Director, regarding this year's employee -,recognition dinner. The letter stated that an excess of 80 employees would be:el igible this year. Three restaurants were named as possible places that could accommodate our needs. Through this letter the request was made for Board approval of $1,300, which was approximately $300 mere than spent last year. Price includes dinner and pins. Schaefer stated how very important this event was. Other members agreed. Walt Hoffbuhr moved and Maggie Skerry seconded a motion approving the expenditure of $1,300 for this dinner. AI I approved. Stephens reported that al I Confl ict of Interest reports had been turned in. AI I had been reviewed. None showed any confl icts of interest causing any concern. Judy Schaefer thanked everyone for their hard work during the last six months. The Board then thanked Schaefer for the leadership she had provided them. The request was made that both Mayor Medaris and Pat minutes--from both the Board and committee meetings. would be done. Ac k I in be sent a I I Schaefer stated this Dawn Tooker was then approved by the Board to serve as the Board's representa- tive on the Home Health Advisory Committee. DJOURNMENT: There being no further business, Judy Schaefer adjourned the meeting at 2:25 p.m. Respectfully submitted, B. D. Greene, Secretary Approved: Judy Schaefer, Board President -' CALL TO ORDER MINUTES MOGAS AIP ASHLAND HILLS/ AIRPORT PATH FUTURE LEASE ADJOURNMENT MINUTES ASHLAND-AIRPORT COMMISSION August 7, 1985 The meeting was called to order at 12:05 P.M. by Chairman Pro-Tern Kenn Conger at the Copper Skillet Restaurant. Other members in attendance were Rod Stevens, Bob Milts, Bill Knowles, Ron Bartley, and Jerry Lausmann. The minutes of the June 5,1985 meeting were approved as written. No meeting in July. Staff reported that the Commission recommendation to the City Council concerning the fueling of aircraft with mogas has been accepted and a reso- lution adopted changing the Airport Rules to set up the program. Staff will now work out the details. Staff reported that the most recent Airport Im- provement Project is virtually completed and in operation. The Mayor and Director of Public Works have met with the owner of Ashland Hills Inn in an attempt to find a suitable way to preserve the pathway location for future development as shown in the Airport Master Plan. Staff reported that Bob Wadell had been retained to begin formulating a new lease for the airport. The present lease expires in two years. The meeting adjourned at 12:58 P.M. A . .. . MINUTES ASHLAND TRAFFIC SAFETY COMMISSION July 31, 1985 CALL TO ORDER The meeting was called to order at 4:05 P.M. in the Council Chambers by Chair Pro-tern Bill Marschall. Other members in attendance were Phil Gates and Hank deKlerk. MINlITES The minutes of the May 22, 1985 meeting were approved as written. FOREST /MORTON STOP SIGN MORTON/ASHLAND STOP SIGN This item was tabled until the Lewis subdivision is completed and produces traffic through the intersectiol CROSSING GUARD HELMAN SCHOOL This item was tabled until the Lewis subdivision is completed and produces traffic through the intersectiol This item was tabled pending a response from the Helman School P.T.A. STOP SIGNS WALKER AVE. A request from the Public Safety Department for stop signs on Walker Ave. at Parker, Webster, Homes, and Iowa was considered. The commission felt that because of the SOSC, Walker School, and bikepath traffic in the area, safety would be enhanced by stop signs. The Commission voted to recommend to the Council that Walker Ave. between Highway 66 and E. Main St. be designated a through street and that stop signs be erected at all intersecting streets. MAE/FAITH AVE. STOP SIGN A request for a stop sign on Mae St. as it intersects Faith Ave. from the east was considered. The request noted that the problem was mainly bicyclists entering Faith Ave. without stopping. Staff noted that while statistics do not show any accidents at this inter- section, visibility is rather poor. The Commission noted that signs probably would not help the bicycle problem, a yield sign would establish right of way priority, and voted unanimously to recommend to the Council that a yield sign be installed on Mae Street as it intersects Faith Ave. from the east. MORTON/PRACHT VISION CLEARANCE A letter from Jean Strand concerning a large tree in the vision clearance area of the northeast corner of Morton and Pracht Streets was discussed. Staff reported that the tree had been there for a number of years and did in fact violate the vision clearance ordinance. Staff also noted that there are many old trees in the city which violate the ordinance but needed Commission guidance in whether to order such trees removed. The Commission noted that the fence might also be in violation and requested staff to contact the owner in concern with the problem. TSC Minutes . PARK/CRESTVIEW ,-VISION CLEARANCE U.S. BANK/2ND ST. NO PARKING ZONE GRANITE ST. - NO PARKING ZONE PENNSYLVANIA/MORTON/ EUCLID - STOP SIGNS STOP SIGN AT S.P. RAILROAD AND E. MAIN MORTON/BOULEVARD VISION CLEARANCE ADJOURNMENT Page Two July 31, 1985 This item was continued to the next meeting. A letter was received from Bob Rasmussen, Manager, U.S. Bank concerning the blocking of the City alley near the bank's drive-up window by delivery trucks. Mr. Rasmussen proposed that a short no-parking zone be established opposite the window so vehicles would have a way to move through the alley when others are parked at the drive-up window. Staff was requested to contact affected merchants to see if any would object to the proposal. A request to restudy the no parking zone on Granite St. south of Nutley St. was carried over from the previous meeting. Fire Chief King reported that he had made an actual trial of access for the emergency vehicles with parking on both sides of the street. He presented pictures showing the vehicular clearances The Chief indicated that there was not enough room to provide parking and adequate clearance and recom- mended that the no-parking zone remain. The Commissiol concurred and denied the request to allow parking. A request was received to place stop signs on Pennsyl- vania St. where it enters Morton from the east and west. The request also included a stop sign on Euclid where it enters Morton from the southwest. This five- way intersection seems to carry a lot of traffic and many near misses have been observed. The situation will be compounded upon completion of the Park Estates P.U.D. with its added vehicles through this intersec- tion. Since the problem seems to be lack of recog- nizing which vehicle has the right of way, the Commission voted to recommend that yield signs be erected at the three locations. The Commission will monitor the situation and upgrade the traffic control if necessary. A complaint was received from Lin Dee Stowell, 1374 Frank Hill Road, concerning the 25 m.p.h. sign on E. Main St., just westerly of the railroad tracks. Ms. Stowell presented quotes from the Manual on Uniforl Traffic Control Devices which, she indicated, showed that the sign in question was not in conformance. Staff disagreed and noted that each point could be refuted if the Commission requested. The Commission disagreed that the sign was not visible to motorists entering the City. While noting that it was not legally required or necessary, the Commission requeste( staff to discuss with Jackson County the possibility oj erecting a Reduced Speed Ahead sign ahead of the speed sign. This item was set forth to the next meeting. The meeting adjourned at 5:35 P.M. '- fi'~~~:p:. (Afiin'g~hfe'f:/%visor . To The Mayor and City Council City of Ashland, OR 97520 <, .,-". .' The following is a condensed report of the activities of the Public Works Department for the month of July 1985. ENGINEERING DIVISION: Issued five street excavation permits and three driveway/sidewalk permits. Field checked three minor land partition maps. Prepared description of Wranglers area for sale to Croman Corporation. Inspected contract work performed on Park Estates Subdivision. Performed the following work at the Ashland Municipal Airport: a) Inspected work performed by contractor. b) Measured area of painting. c) Staked location of V.A.S.I. lights. d) Performed final project inspection. e) Computed final pay quantities. f) Prepared notice of initiation of contract damages. Performed final inspection on Weller Lane Subdivision. Prepared plan and profile of California to Walker bikeway. Performed the following work on the 1985 Street Improvement Project: a) Staked and computed grades on Wightman Street. b) Held pre-construction conference. c) Staked and computed grades on Walker Avenue. d) Issued notice to proceed. e) Inspected work performed by contractor. f) Staked and computed grades on the parking lot, Morada Lane. g) Prepared contract change orders no. 1 and 2. Assigned addresses to all S.O.S.C. buildings. Prepared final payment for Misc. Concrete Construction Project No. 85-06. Prepared report on proposed Sheridan St. paving. Prepared analysis of possible high water system in the Ashland Loop Road area. Performed the following work on the Fordyce Street Sanitary Sewer Project: a) Surveyed and staked sewer line location. b) Ran levels and computed grades for sewer line. c) Prepared plan and profile of sewer line. d) Prepared contract documents and specifications. e) Attended neighborhood meeting concerning services. Researched water rights on the Million irrigation ditch. Requested Council authorization to cut pavement on Wightman Street. Updated F.A.A. rules and regulations. Applied to State Highway for permit to cut pavement on E. Main Street. Acquired additional right of way on Grandview Drive. Prepared storm drain easement off Scenic Drive. STREET DIVISION: Swept 362 miles of street and collected 113 yards of debris. Completed subgrading of bikepath between California and Walker. Public Works Dept. Page 2 July 1985 , STREET DIVISION: (continued) . . Responded to 23 locates and six vision clearance problems. , Graded several streets and alleys. Cut weeds on City property at the Airport, Ashland and Glenwood, impound lot, Glenview and Hillcrest, Garfield and E. Main St., Ann St., and Tudor St. Replaced several street, stop and parking signs. Installed five minute parking zone in front of Re-hab office on Winburn Way per Res. 85-34 Installed stop sign at southwest corner of Helman and Central. Flushed and/or rodded several storm drain systems. Installed curb inlet on Wightman St. at Quincy. Installed 10" cross-over on Wightman St. below Quincy. Pulled ditches, repaired washouts, cleaned up several streets due to heavy rains. Began painting curbs yellow, crosswalks and parking spaces white, ,and handicapped areas blue. Patched numerous potholes and sunken services. Prepatched Glendower Street using 102.12 tons. Began pre-patching Ashland St. thus far using 81.95 tons. Filled in low area below railroad tracks on Helman Street. Repaired undermined areas on Nutley below Scenic, Nevada at Glendower, and Luna Vista at Ches tnu t. Performed the following for the Electric Department: a) Sawcut and removed 97 feet of asphalt and concrete. Dug 203 feet of ditch and patched 46 feet of ditch at the high school with 1/2" A. C. b) Patched 30 feet of ditch at the College with A.C. Performed the following for the Water Quality Division: a) Patched 1 service on Lit Way above Homes Avenue. b) Patched 15 services on Crestview. c) Patched 1 service on Iowa and Garfield. d) Patched 1 service on Coolidge off Rock Street. e) Patched large sunken area on Iowa and Mead Street. Took ties for manholes and valves for streets on resurfacing list. Verified all railroad crossing signs per request from Oregon Transportation Dept. Stripped asphalt bumps from 5th & E. Main and from Bridge and Iowa. Picked up five barrels of tack coat from White City. Helped prepare Tolman Creek Reservoir* and the filter plant area for their respective open houses. Assisted Job Council workers in the cleaning of North Main St bikepath, signs, cones, etc. *"ALLEN A. ALSING RESERVOIR" FLEET MAINTENANCE DIVISION: Two mechanics completed work on 40 repair orders on various types of City equipment and vehicles. The departments and divisions involved are as follows: . Public Works Dept. Page 3 July 1985 . . , FLEET MAINTENANCE DIVISION: Water Quality Division 15 repair orders Police Department 8 repair orders . . Street Division 7 II " Fire Department 4 II " Electric Department 2 " II Senior Program 1 repair order Building Division 1 repair order Cemetery Dept. 1 " II Public Works Admin. 1 II " The emergency generators at City Hall and at the Civic Center were fueled and manually tested every week. WATER QUALITY DIVISION: Repaired four leaks in customer service lines, six leaks in City-owned water lines. Changed 10 galvanized lines to copper and installed two new services on Ashland St. for prepaving. Serviced four air valves on transmission lines. Installed six bell joint clamps on East Main. Replaced two brackets on Lithia Fountain. Tied mains on Hillview & Crestview over to separate high and low pressure zones. Installed five water services, 7 new water meters and changed out 9 old water meters. Installed two 3/4" hand valves. Repaired three water services hit by contractor on N. Main Street. , Had pump rebuilt on Strawberry Lane. Moved meter and boxes out of bikepath at Wightman. Installed 8 new 4" sewer services and checked one old service. Tied in pumps and put into service pump station at Nevada Street, Rodded three sewers that were, reported as plugged. All pumps and pumping stations were maintained weekly. At the Wastewater Treatment Plant the boiler was cleaned and painted. The annual greasing and servicing of pumps, motors and pump shafts was completed. Two plant tours were conducted. 280,000 gallons of sludge were removed to approved sites. Responded to 26 underground utility locates. There were 187.22 million gallons of water treated at the Filter Plant; and 55.76 million gallons of sewage treated at the Wastewater Treatment Plant. " " 'I' ~emnrandum AU9ust 15, 1985 'QI 0: Honorable Mayor and Members of City Councl I JIf rom: ~ubjed: Vic Lively, Director Department of Pub I I c Safety Monthly Reports for July. 1985 Attached are the July 1985 monthly reports for the Divisions of the Department of ,Publ ic Safety. 'y' , ~ . . " . DEPARTMENT OF PUBLIC SAFETY MONTHLY REPORT, JULY 1985 POLICE ol:'!lSION,_ The 4th of July celebration, bigger and better than ever, introduced the month and passed without major incident. New patrol vehicles were received and are On line, with a new look. The Patrol Division investigated a major assault and two unattended deaths, both determ i ned to have been se I f i nf Ii cted. The case load has increased, as ita I ways does dur i ng the summer months, and patro I has been ab I e to absorb the increase with a decrease in overal I citations resulting_ Alcohol related offenses increased with a tota I of 18 DUll arrests in Ju I y. The ~ivision operated with two officers off on SAIF during July, Sgt. Van Blarcom who was injured in a vehicle accident in June, and Officer Sutherland who had knee surgery. With a total of 440 working hours lost in July due to injured officersJ vacation, etc., standby status was ut i 1 i zed to prov i de sh i tt coverage and officers were called in on overtime only it absolutely necessary. Arrests made by the Investigations Division have cleared several major burglaries and in excess of $20,000 worth of stolen property was recovered. FIRE DIVISION The Fire ~ivision responded to 84 alarms in July, including 14 alarms received on the 4th of July. The Weed Abatement Program was a major activity during July with many complaints investigated and acted upon. The program has gone smoothly and we have received good cooperation from the public. The summer watershed patrol is being done by volunteers from Our Community Service Volunteer program. On July 27th the patrol discovered that SOmeone had dumped a hazardous material in two locations in the watershed. This discovery was reported promptly to the Communications Center and a tul I investi9atio~ was started b~ the U. S. Forest Service and the 0, E. Q. TRAINING 0IV1JilON_ Fire ~ivision personnel went through the physical fitness assessment early in June. Each shift participated in a series of interior fire attack classes using the oid house owned by the City On Ashland Street. In these classes the house is filled with smoke, using a pepper fogger, and firefighters enter the house to search tor victims (dummies) and conduct rescue, do an interior attack and vent i I at i on exerc i se. A fa I se roof has been put on the building so that firefighters actually cut a ventilation hole in the roof. These exerc i ses are done in both day light and dark, l,_-" - f. " Fire training in July included a night attack On the training ground house, a session on relay pumping and the monthly street evaluation. Relay pumping is a series of pumpers used to pump water over a long distance such as we might encounter on a mutual aid run with District #5. On this exercise we had a tanker from District #5 to supply the water which was then pumped through our two pumpers. . . Emergency Medical training was held on Anaphylactic shock, bleeding and proper use and application of the M.A.S.T. trousers. Training in the Police Division has slowed down for the busy summer months. Officers on each shift Were shown a video tape on the Use and Misuse of Drivers Licenses which was made avaiiable to uS by the Motor Vehicles Division through Rose McCoy of the local MVD office. No training was held in the Police Division in July. MUNICIPAL COURT There ,,'ere 1222 cases filed in Municipal Court, including 250 traffic violations, 46 formal complaints and 926 parking citations. A total of 1257 cases were closed, these included 155 traffic violations, 43 formal complaints, 134 fines suspended, 12 cases dismissed, 1 found not guilty, 1 person was placed On city work detai I, 1 case was transferred to District Court, 871 parking citations were paid and 39 were dismissed. A total of 259 persons appeared before the violations bureau and 80 appeared before the Court. There were 16 trials held. COMMUNITY SERVICE VOLUNTEER PROGRAM The CSV, program had 73 volunteers signed up in July. Forty-three of these volunteers were active during the month, contributing B11 hours to the community, The hours contributed by volunteers ranged from a 3 hours to 84 hours. Some of the areas where volunteers are serving include staffing the Senior Program office, helping in the Municipal Court, conducting the daily patrol of the watershed, staffing the CSV office, compiling statistics in the Police Division, conductin9 surveys for the City of Ashland and many other areas. '., COMMUNICATIONS/RECORDS DIVISION Administrative reorganization within the Department of Public Safety has combined the positions of Communications Supervisor and Training Supervisor, and Richard Chambers has been assi9ned to this new position. Part-time dispatch personnel has been hired to cover breaks and lunch periods, ,'elieving the Police Supervisors from this responsibi I ity. Student firefi9hters have also been trained to ,work in the Dispatch Center and are a valuable asset trr the Division. , '. '. , ~ - . . The Computer Aided Dispatch system is beins completed by Bob Re i nho,l dt and John Fresonese. The pr09ram is now in p I ace in the Dispatch Center and the dispatch personnel are settins SOme hands- on exper i ence wh i 1 e the) bugs) are be i ng worked out. June statistics are as follows' Cases pu II ed Fire Division calls tor service 911 Emersency ca I Is 911 Non-Emersency ca I Is 911 Misuse calls Business calls Radio Los entries/transmissions 82B 82 194 489 90 3,620 8,832