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Home My WebLink About1985-0702 Regular Meeting .. Any Uti.zen a.ttencU.ng Counc..U mee.:ti.ng.& may .6pea.k on any .{;tern on the agenda, untU.6 ..u .<..& .the .6l.Lbjec.-t 06 a. pubue hea.JLi.ng wlUc.h hlU> been cto.6ed. 16 you w<.6h to .6pea.k, piea.6e we and atlteJL you have been lteeog.u.zed by .the Chabr., g<.ve yoWL name and add:tu.6. The CIuWr. wLU ,then a.Uow you ,to .6pea.k and al.60 -in60J<m you a.6 :to .the amotmt 06 time all.otied to you. The:tUne gJr.a.nt.ed wLU be dependent ,to .6Ome ex.:te.n..t 011 .the na.:tWLe 06 .the Uem undeJL c/.U,wM-ion, the numbeJL 06 people who w<.6h .b hea.:ui, and theleng.th 06 .the a enda, Impo:tt:a.n;t: .. -- AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL July 2, 1985 I, PLEDGE OF ALLEGIANCE: 7:30 P,M., Council Chambers II. ROLL CALL III. APPROVAL OF MINUTES: Regular meeting of June 18, 1985 IV. PUBLIC HEARINGS: 1. Proposed Comprehensive Plan Amendment and Zone Change for expansion of Oak Knoll Golf Course and 54 unit p,u,n, in existing golf course (Erv. Toney,. applicant), V, COMMUNICATIONS, PETITIONS & REMONSTRANCES: 1, Liquor license renewals for 1985-86, 2. Letter from Dave Lewis, developer Park Estates subdivision, requesting City financial assistance on water facilities. VI, UNFINISHED BUSINESS: VII, NEW & MISCELLANEOUS BUSINESS: 1. Memo from Public Works Director concerning use of auto fuel (MO-gas) at Ashland Airport. 2, Memo from Finance Director relative to transfer of $30,000 from Revenue Sharing to Water revolving fund, 3. Oral request from Councilor Reid to attend National League of Cities Conference in Seattle, WA, VIII, PUBLIC FORUM: Business from the audience not included on the agenda, IX, ORDINANCES, RESOLUTIONS & CONTRACTS: 1. Second reading by title only of an ordinance amending Chapter 11,20 relative to street signs' and signals, 2. Second reading ;by title only of an ordinance amending the position classifica- tion plan, 3. First reading of an ordinance ordering th~ installation of sanitary sewers on Fordyce Street, North of E. Main Street and the formation of a Local.'. Improvement District. 4. Authorization for Mayor and Recorder to sign Warranty deed for sale of property on Mistletoe Road to Croman Corporation. 5. Ratification of Contract Amendment with Ashland Firefighters Association concerning 85-86 wage rates, 6, Resolution amending wage schedule for management and confidential employees for 85-86 fiscal year, r; ~ ~ . XI. XII, X, OTHER BUSINESS FROM COUNCIL MEMBERS PRESS CONFERENCE ADJOURNMENT ,. Attachments: 1. Minutes of Boards, Commissions & Committees .' .. ROLL CALL APPROVAL OF MINUTES RECOGNITION OF CITY PERSONNEL Public Works Director Allen A. Alsing Hospital Administrator Bob Strawbridge Retirement William Toney Retire- ment MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL June 18, 1985 Mayor Medaris led the Pledge of Allegiance and called the meeting to order on the above date at 7:30 P,M. Elerath, Reid, Bennett, Acklin and Smith were present. Laws was absent. Elerath questioned wording of the June 4 minutes relative to appointment "of Arnold to the Budget Committee saying it said that Arnold had been promised the position." Acklin said the minutes should have reflected Arnold being endorsed because of having served on Council and Budget Committee previously_there- for having experience, On page 4 Elerath asked for clarification of language relative to adoption of resolution on Performance Standards to say that the resolution would have the same language as had been amend~d into the ordinance adopting Performance Stand- ards, Also corrected on page 2 in the second to last paragraph was a repeated five ",or<L sentence",__.A<;kl.:L.n__moveL to ~pprove with corrections.."..." noted for 6/4 regular meeting and ;;xecutive -sessioii"'. of sa~e date; ""R~id"seconded the motion which passed unanimously on voice vote. A letter from Donald N, Harwell, National Delegate of the Oregon Chapter of the American Public Works Association was read and Harwell was on hand to recognize Allen A. Alsing as the recipi- ent of the "Top Ten Public Works Leader of the Year for 1985" award, Harwell reviewed Alsing's record professionally in the field of Public Works saying his outstanding career began with his work with the City of Ashland, Harwell noted other awards given Alsing over the years and noted a dinner in Alsing's honor is being held in Portland, Alsing accepted the honor and thanked City Council and Administrator for allowing him to participate in the professional associations. Mayor Medaris reviewed Bob Strowbridge's tenure with the City at Ashland Community Hospital over the past thirteen years saying that the hospital was seven years old when he was appointed at which time fixed assets were $800,000 and that he is retiring with $3,000,000 in fixed assets and two months of operating revenue in the bank and a building fund in the amount of one-quarter million. Strowbridge accepted the Certi- ficate of Appreciation presented by the Mayor saying that it was with the cooperation of the elected City officials and staff that he was able to accomplish what he did thanked everyone for the working relationship over the years. Due to illness, William Toney was not present to receive a certificate of appreciation for his 21 years with the City. 6/18/85 P. 1 r; ,~"lfRegular Meeting 4 PUBLIC HEARING Fordyce St, Sewers Local Imp. Dist, AMERICAN LEGION LIQUOR LICENSE REQ, JULY 4TH PARK ESTATES STREET CUTTING REQUEST - Forest Street Ashiana ~~LV LounC1~ O/J..O/OJ r. ~ The City Administrator reviewed,Asst, City Engineer Olson's letter noting that petitions for the construction of sanitary sewers on Fordyce Street had been received which limits serv- ice to only 18 lots which front on Fordyce and said that signa~ tures represent 73,46% of the frontage and 71.72% of the area, Almquist said that the proposal is in cooperation with the County and he will be attending the Commissioner's meeting relative to the improvements, Almquist noted that a petition for annexation will come at a later time and that the public hearing is for sewers only.at this time and that/~ublic hearing will be held on annexation at the appropriate time and said that an adjoiningrsection is expected to request an~exation too. The public hearing was opened and Virginia 'Jackson, 955 B, Street expressed concern that if annexed she could be prevented from keeping animals on her large parcel once in the City. Almquist said large parcels' were considered and the proposal is based only on homesites based on,lO,OOO sq, ft, and that the balance will be deferred until the property is partitioned, sold etc, Jackson asked that the agreement contain a clause showing no interest will be charged and City-'Attorney Salter agreed this could be done, Jackson said she is in favor of sewer improvements, There were no further comments from the audience and the public hearing was closed, Smith moved to instruct staff to bring back ordinance for installation of sewer on Fordyce Street; Acklin seconded the motion which passed unanimously on voice vote, A letter from the American Legion requesting authorization to obtain a one-day liquor license from OLCC for use on July 4th was discussed and Almquist noted it is a yearly procedure and that no problems have been caused by such use. Smith moved for ap- proval; Reid seconded the motion which passed with all AYES on voice vote, A request to cut Forest Street for utility services to Park Estates Subdivision was read, Councilor Reid wanted to know why the letter wasn't included in the agenda and if except- ion was made and whether all requests are included when inform- ation is received after the deadline, Almquist explained that the information was placed on tables because it was not avail- able when agenda went out but that item had been requested to be placed on agenda. The question as to why the services were not installed previously was discussed and Alsing said the dev- elopers were notified of the paving, Acklin asked Alsing about the proposed skin patch and wondered if the street could be bored, Alsing expressed concern that the patch will sink later and said in the future he plans to extend the guarantee period to two years to catch damage developing later, On the question of boring Alsing said you never know if it is possible until an attempt is made with boring tool, ",Qo..continued 6(18(85 P, 2 Regular Meeting ~ FOREST ST, CUT cont. HEALTH CENTER FUNDING RVCOG Ashland.City Council .6/18/85P,3 Acklin said that the proposal was still in Planning when the street was paved and she could see why the developers would hold up on installation of services until approval was given from Planning Commission. Smith moved to approve; Bennett seconded the motion. which passed unanimously on voice vote, Smith suggested that boring be looked into and Alsing said that the electric service could possibly be bored but the storm drain will need to be cut. A letter from the Community Health Center was reviewed relative to funding provided by Revenue Sharing which has been threatened and basic financial needs of the Center. The City Administrator noted that five other agencies face the same problem and recom- mended that matter wait until more information is received by the City. Acklin agreed that Council should wait for further ' word and that the whole Budget Committee should review the matter. Smith reported that the Health Center is undergoing some proposed changes. including a new location to reduce the overhead and that a final decision on this may be necessary before word comes back from the government on disposition of revenue sharing funds, Council agreed to wait for word from the government before more action is taken. Council discussed the viability of the Rogue Valley Council of Governments as requested by Councilor Bennett, Liaison. to COG, Reid expressed satisfaction with their work on Water Quality and supports their continuation of that effort, Acklin noted that she had served as liaison before Bennett and didn't feel COG was making much progress in reaching ',thetr'.goals,.:Acklin said that in a discussion of the agency with Laws who had served on the Council of Governments that Laws has the feel- ing that some of the tasks which COG is responsible for might well be done by another agency which is already geared to do the job. Smith reported on the success of COG as it relates to Water Quality and said that the A 95 Review is no longer one of their main functions. Smith said said she has had much cooperation in working with Eric Dittmer in her work as Greenway coordinator and supports COG, Acklin said that Dittmer puts out a brochure on care of septic tanks which is also done by the County and cited duplicated services,'. Elerath asked what the cost to the City is to be a member of COG and Almquist said it is about $6,000 annually, The Mayor said Council should consider whether to go along as things are, continue bu(~~ote-'~- against spending or withdrawing support. Acklin said she is not recommending withdrawal but sees need for improvements in the agency's program, Bennett said she would report back - no action necessary. 6/18/85 P. 3 KegU.1.ar !"!tH:~L.l.U~ , . HOSPITAL BD, APPOINTMENT ST, SIGNS ON PRIVATE STREETS (Amend Chapter 11.20) STREET RESURFACING PUBLIC FORUM ORDINANCES, RESOLUTIONS AND CONTRACTS Sign Code Amendment Performance Stds, .n.....U..Lal.1U ......L'-y 'Uu......u............. 'VI .......,......... ~" .,. A memo from the Mayor was read requesting approval of Bob Rasmuss- en to the Ashland Community Hospital Board to fill the vacancy of Charles Hart who resigned and whose term goes to December 31, 1986. Elerath moved to approve appointment; Bennett seconded the motion which passed unanimously on voice vote. A memo from the Director of Public Works was read requesting creation of a system to control street signing by amending the Sign Ordinance which would preclude confusion in street names and eliminate a variety of signs on private property, Almquist noted that the system will help eliminate confusion in the Public Safety Department where similar sounding names in an emergency can deter immediate response. Almquist gave first reading of an ordinance to implement request and Reid moved to second reading; Elerath seconded the motion which passed unani- mously on roll call vote. A list of streets proposed for resurfacing was reviewed and Alm- quist reported that._he and Director of Public Works Alsing have discussed the impact on the resurfacing program by the revenue sharing monies threatened and noted that there is $34,518 in the street fund for resurfacing which could be used for the most critical streets, Almquist said that Ashland Street from Mount- ain to Taylor Street was cited as first priority at a cost.of $23,739 and C Street at a cost of $7,000. Third in line would be Glendower at $4,154. Almquist said the three streets would be the only ones scheduled for resurfacing at this time and that further proposals would be brought back as determination of funds has been received. Smith moved to go ahead with the exist- ing revenue sharing for the three identified as.critical streets; Bennett seconded the motion which passed unanimously on voice vote. No comment. Second reading by title only was given an ordinance amending the Sign Code with respect to Nonconforming signs and Smith moved to adopt; Acklin seconded the motion which passed with Reid, Bennett, Acklin,. Smith, 'and Elerath voting in..favor, Second reading by title only was given an ordinance amending Chapter 18.88 regarding Performance Standards Options and Acklin moved to adopt; Smith seconded the motion.. On roll call vote Reid, Bennett, Acklin and Smith voted in favor, Elerath opposed the motion, 6/18/85 p. 4 l\egU.Lar- Ly1t:~.eLJ..ll):!, . ~U.l.a.UU v.l.l..Y .....VUUl.....l.-.l. V/.J....V/ U.J J. '" ...J STREET TREES ORD, Second reading by title only was given an ordinance amending Chapter 13,16 adopting a list of recommended/prohibited street trees and Smith moved for adoption; Acklin seconded the motion which passed unanimously..on roll call vote, STREET SIGNS Vote on page 4, POSITION CLASSIFICATION First reading was given an ordinance amending position classifica- tion and Acklin moved to second reading; Reid seconded the motion which passed unanimously on roll call vote. Reid felt the position as Director of Senior Forum should call for more education. 5-MIN PARKING/WINBURN WY A resolution establishing 5-minute parking at 59 Winburn Way was read and Smith moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote, TRANSFER OF APPROPRIAT- IONS WITHIN FUNDS TRANSFER OF APPROPRIAT- IONS WITHIN FUNDS Hydroelectric Plant FINDINGS OF FACT BARD I S INN DENIAL FINDINGS OF FACT SIGN ORDINANCE (NONCONFORMING SIGNS) OTHER BUSINESS - COUNCIL REHAB DEPARTMENT COUNCILORS TRIP A memo from the Director of Finance was read and reviewed, quist read a resolution transferring appropriations within and Smith moved to adopt; Acklin seconded the motion which passed unanimously on roll call vote. Alm- funds Almquist reviewed the revenue sharing fund crlS1S and noted when bonds were sold it was understood that funds would not come from the electric utility funds but recommended temporary deviation from that criteria to replace revenue sharing funds and if and when such funds are restored he would recommend replacing the funds back into the utility fundo Almquist noted some time in the future an electric rate increase may be necessary to restore funds and reported that the generator is putting out more energy than expected and that the first six weeks showed a total of 620 KWH, The resolution was read and Bennett moved to approve; Reid seconded the motion which passed unanimously on roll call vote. Deferred until July 2, 1985 meetingo Smith moved to adopt findings; Acklin seconded the motion which passed with Reid, Bennett, Acklin and Smith voting YES and Eler- ath opposing on roll call vote. Motion carriedo Reid commended the Rehab Department on their staff saying that she has heard good things relative to their efforts, Smith agreed saying Staff is very popular, Reid reported that she and Smith will be absent from the meetings in August since they have been invited to visit Great Brittan officials in Manchester and exchange ideas on Nuclear Free Zoneso Reid said that representatives :~om.. ~ "-~'. o",.continued 6/18/85 Po 5 Regular Meeting .. PEACE MEETING cont, PUBLIC SAFETY PROPOSAL ADJOURNMENT 'Ashland City Council 6/lS/S5P;6 Silver ton and Lane County will be accompanying them on the trip, and they will be staying at Councillors homes, Reid said they would like a letter of introduction and highlights of the City of Ashland to compare with others at the meeting, The Mayor said it would not be appropriate to support as official representatives of the citizens of Ashland. Reid said all she would want is a letter of introduction. Director of Public Safety Lively reviewed a proposal whereby he would reorganize the department by combining the Training Officer and Communications Officer on the top and then recruiting another clerk dispatcher, Lively reviewed the need for the change by cit- ing the Fair Labor Standards Act which now makes compulsory to pay overtime which will result in a deficit of about $20,000, Lively said both positions will amount to $69,512 and that an increase of $100 per month will be given the person who will be responsible for the training/communication position, Lively said there is now a police officer vacancy but he will delay rehiring a replace- ment,. (Reid left the Chambers at this point - 9:30 PM), Smith asked Lively ,for comment on progress of weight' loss program and Lively said he is monitoring certain problems but overall supports the program, Reid returned to the room at 9:33 PoMo The meeting was adjourned at 9:35 P,M, Nan Eo Franklin City Recorder L, Gordon Medaris Mayor 6/1S/85 p, 6 ~, J"" ,. 'ijf 0: Jtf rom: ~ubjed: ~emnrandum June 28, 1985 City Council John Fregonese Director, Department of Community Development Oak Knoll Comprehensive Plan Change & 54 unit P.U.D. The planning Commission has worked diligently on the Oak Knoll Golf Course expansion proposal to provide the Council with the best possible data upon which to base their final decision. On May 8, and June 12, 1985, the Planning Commission conducted on-site visits. After four hours of on-site visits and after seven hours of public testimony and deliberation the Planning Commission voted to unani- mously approve the Comprehensive Plan Change and 54 unit Planned unit Development on June 12, 1985. /doy .~ . OAK KNOLL MEN'S CLUB OAK KNOLL GOLF COURSE ASHLAND, OREGON 97520 ,June 3~ 1';:':35 Ashland Ci ty Counci 1 1155 East ~lain St. Ashland~ Oregon 97520 Dear- COIJ:!c i The Oak ~:::noll j"'1en/s. Club (ill member.'::.) t,'.Jould 1 ike to l~CI on record as being very much in fa00r of the expansion of the OaK t<noll \301f (:ouf'=.e fr'om a nine hole fa.cilit},. to an ei9hteen hole CCllJr'se. The a.d~)a,nt.3c.ge-=:. to the Ci ty' for tloth ! ncrea..sed recreaticn and increased tourist reve~Ge should, by now, be accepted ~Ii thout argument. The expansion of this course is a ITJu.;.t jf Ashl.~.nd i.::. to continue "to gr'olAI ::1.=' .3. destina.tion res.crt community. !...je~ the golfers., gr'e.;..tly feel the need 0+ a.n eighteen hole, course. Wi th over thirty thousand rounds of golf being played ~.t O.::tK ~<noll .::tnnuall;)o' the condi tioll of thE' cour,s.e and the 3,v.~.ila.biljt/. of the cour-s.€' for' pl.~.y is. continu~.11y a pr'oblem for' loc.;.l I~clfer"::;,. The stress pl~ced on the golf course by such a largE' ~mount of p1ay creates a myriad of maintenance problems which tCi.Ke a toll on trre cour.s:e". Tees ~.nd gr'eens., so important to a. good golf cou~se, especially show the effects of this stress. Such .3. prc1blem ca.n tiE' el imin.3.ted b)-' incr'e,:c.':.in9 the a.mount of he \ e =. on the c ou r. 'se t h u -::. e 1 j m j n .3. tin 9 the nee d top 1 ay e ac h h ole twice durinQ an eighteen hole round. On summer ~Ieekends it is extremely difficult to get ~ee times due to the heavy traffic on the golf cours€'. Course e>::p.3.n';:.ion !.'.,lould help 121 imin.3.ti? thi'::. pr'oblern ,3.-=. rn.:r.ny mor.e ';lol-ier"::;, C.;.ii be .;.ccommQdated on d.n e i 9hteen hol e f~.c i 1 j ty th.;..n can be on a nine hole course. ~-,>,- - ..... ~...- . We would rei terate~ we are very much fn favor of the exp,~n.=.jDn of the O.=..k Knoll Golf Cour's.e ~.S it t".Jjl1 9r'ed.tly benefit the comrr:ur!ity econornic.3.11y .~.nd also pr'ol.}jde a quality facilit::--" for the estima.ted five tho1Js.~.nd I.}a.lle)' l;tolfers. Please t~ke this letter into consideration as you make a decision concerning this matter. ''{'our.'s. tr'u 1 >", C'} ,-) __<'J(Z.'~?I,L ..--e2"':"-_L-'L_... I-::'-r" ~ --<- ...,.~'} ....n_ 10:;:'=. Secretary-Treasurer Oak Knoll Men's Club OaK Knoll Golf Course Ashland, Oregon 97520 t"'~ \ . STAFF REPORT May 8, 1985 PLANNING ACTION: 85-029 APPLICANT: J. Ervin Toney LOCATION: Oak Knoll Municipal Golf Course ZONE DESIGNATION: R-I-IO (Single-family Residential) COMPREHENSIVE PLAN DESIGNATION: Open Space ORDINANCE REFERENCE: 18.88 TYPE OF ACTION: Outline plan Approval for a 54 unit Planned Unit Development. I. Relevant Facts 1) Background - History of Application: Oak Knoll Golf Course is a nine-hole, municipally-owned Golf Course that is leased and operated by Oak Knoll Enterprises, Inc. This land has been used as a golf course course continuously since 1928, The City, Oak Knoll Enterprises, Inc., and Mr, Toney are proposing an exchange of 54 building sites on the existing golf course for 60+ acres of land located across Crowson Road, found to the south of the existing 9 holes, The pur- pose of the exchange is to allow the existing Oak Knoll Golf Course to expand to 18 holes, 2) Description of the Site: This proposal would utilize approx- imately 20 acres of the existing 78 acre Oak Knoll Golf Course site for residential lots. Currently, the site is utilized entirely as a golf course, Slopes on the site range from 4-10%. The site is sparsely vegetated with decid- uous and evergreen trees and is covered by grass turf. 3) Surrounding Area and Land Uses: The proposed 54-unit Planned Unit Development will be completely surrounded and encompass- ed by the existing golf course. Land uses adjacent to the golf course include Oak Knoll subdivision to the west, the incomplete Oak Knoll Meadows subdivision to the southwest, Crowson Road and rural residential uses to the south and east and rural commercial uses and the Ashland Municipal Airport to the north, r~'- " "'''''. 4) Detailed Description of the proposal: The proposal will utilize slightly less than 20 acres of the 78-acre site. The 54 single-family parcels range in size from 9,000-10,500 square feet. A newly constructed road will provide access from Hwy 66 to the existing clubhouse. Another road will access off of Crowson Road and connect with the clubhouse road. A dead end road will serve the remainder of the par- cels and access off of the clubhouse road, Construction is, expected to occur in 4 phases with the first phase comprising the first 12 lots accessing off of Hwy 66. 5) Existing Services: Services to the site are available and will be provided to the site at the developers expense, Water will serve the site via a line extending down Crowson Road to the site. Sewer hook up is available on Hwy 66. II. project Impact This proposal calls for the relocation of several golf holes and the removal of 1 hole on the subject site. It 'appears that golfer circulation will be affected by the proposal. However, after discussions with the golf course manager, Buddy Sullivan, it was determined that the provision of 18 holes would greatly expedite golfer traffic and circulation and reduce crowding problems that presently exist. Careful attention has been taken to assure that the golfing community will not be greatly affected by the propo- sal nor will future residents of the development be adversely affected from errant golf balls. Minimun distances established by the National Golf Foundation from fairways to dwelling sites have been carefully considered and are in excess of the minimum sug- gested distances, The developments, Conditions, Covenants and Restrictions do not allow for the construction of fences or other accessory structures and mechanical equipment within the rear yard setback and require the rear yard to be landscaped. This will maintain the open space appeal for the adjacent course and the residences. It is Staff's opinion that the existing natural features of the land have been considered in the layout and that minimum disturbance will occur to existing vegetation, soils and drainage patterns. Adequate public facilities can be provided to the site and the provision of services will not cause shortages of necessary public facilities in the surrounding area, Because the maintenance of open space will be the responsibility of the golf course manager, it does not appear to be an important impact issue, The layout and individual lot sizes provide good solar access for each and lot within the proposed development, The other possible negative impact that Staff for sees is that of the visual aesthetics from the adjacent Oak Knoll subdivision and Oak Knoll Meadows, Staff feels that dwellings among the golf course might: hamper its open space appeal from these areas. However, Staff notes that in every case,', there is a minimum of ,~. \ 20-25' elevation drop from the impacted areas along with an open space buffer, in this case being golf holes #1, #9 and #18, Staff feels that because of the elevation change and the open space separation between these areas that negative affects would be minimal. III, Procedural 1) Required Burden of Proof: The applicants proposal and ings indicate that the proposal is well justified and all applicable city ordinances and Comprehensive Plan and policies as submitted, find- meets Goals IV, Conclusions and Recommendations It is Staff's opinion that the need for a public 18 hole golf course in Southern Oregon is well justified as shown in the applicants findings for a comprehensive plan change (attached), This type of housing, while rural in character, is within the City municipal boundaries and carries the proper zoning designa- tion for this type of development, It is Staff's opinion that this type of development is one that will provide a unique oppor- tunity for those who wish to live within the City and be provided city services, yet wish to live in a rural, open development. It is Staff's opinion that the overall project will be highly bene- ficial to the citizens of Ashland and vital to our tourist econo- my. Based upon th is, Staff., recommends approval with the follow- ing conditions: 1) That all proposed streets be standards established by both Departments, improved to Public Works the and minimum Planning 2) That all utilities including sanitary sewer, storm sewer, electric, water and fire hydrants be installed to the minimum standards established by the City Public Works Department, Electric Utility Department and Fire Department. 3) That the flag drive minimum standards Ordinance, including on proposed lot #47 be installed to established by the Ashland Land paving and screening. the Use 4 ) That and all necessary easements, including those access, be indicated on the Final Plan, for utili ties 5) That sidewalks and on street parking be installed as shown on the Outline plan, . . _.~"'..,....v' '-~ (--~, ,".-, 6) That approval of the Outline Plan is only valid for this applicant and is contingent upon the successful completion of the land exchange between the applicant and the City of Ashland. 7) That the proposals Covenants, Conditions and Restrictions be submitted to the Planning Department at the time the final plan is submitted for review and approval by the Planning, Department and the City Administrator, 8) That the applicant sign in favor of future improvements to Crowson Road, including curb, gutter and paving. 9) That a site, size and species specific landscaping plan be submitted for review by the Tree Commission and approval by the Staff Advisor prior to signature of the final plat. Such plan is to include the proposed and existing vegetation within the common space, those trees to be retained on site and street trees, one for every 30 feet of street frontage. .~,---- TYPE III PUBLIC HEARINGS A change was made in the agenda to hold the public hearing on Planning Action #85-029 first. PLANNING ACTION #85-029 COMPREHENSIVE PLAN DESIGNATION CHANGE AND OUTLINE PLAN APPROVAL OAK KNOLL GOLF COURSE EXPANSION APPLICANT: ERV TONEY PLANNING ACTION #85-029 is a request for a Comprehensive Plan Desig- nation change to Single-family Residential and. for Outline Plan approval for a 54~unit Planned Unit Development at the existing loca- tion of a portion of the existing Oak Knoll Golf Course. Comprehen- -~~v. Plan Designation: Open Space, zoning: R-l-10 (Single-family Residential). Assessor's Map #:-- 13B, Tax Lot #: 2200, APPLICANT: Erv Toney STAFF REPORT Fregonese gave the Staff Report, He began by saying that Staff is playing other than its usual advisory role with this Planning Action. They have designed the proposed golf course expansion and subdivi- sion, assisted in the negotiation of the land exchange, and are APC, 5/8/85, Page 1 acting as one of the City's representatives in the thr~e-way negotia- tions between the City of Ashland, Oak Knoll and Erv Toney. All three of these parties will benefit from this proposal which will provide Ashland with an 18-hole golf course at no cost to taxpayers, He described the project area, referring to the plans on the board, He stated that the County had approved converting this agricultural land to a golf course for the portion that is outside Ashland's Urban Growth Boundary, Fregonese then stated that the Commission had two issues to decide, The first would be whether or not to change the Comprehensive plan Designation for the proposal to Single-family Residential to allow the subdivision to be placed there, The second would be whether or not the land exchange is worthwhile and the layout of the subdivision good, He felt that the proposal would __'0 __enhance tourism which in turn would enhance the economy. -~../" There are presently no 18-hole golf courses between Salishan and Shastina while statistics show that the Rogue Valley .could support 5- 7 18-hole public golf courses, In 1979, when the population of Ashland was 14,800, 16,500 rounds of golf were played at Oak Knoll, In 1984, with a population increase to only 15,300, the number of rounds played doubled to 34,500, The Staff studied residential golf courses and played a lot of them, talked to realtors, residents and golfers in researching the project, Their main concerns were integration of the residential area, maintenance of scenery, mitigation of adverse impacts, and good residential character, Other .concerns were safety, solar access capabilities, and maintenance of as much of the existing golf course as possible, Golfer circulation, distances from fairways to building sites and views were also considered. He described a change in the entry access road and stated that Crowson Road is classified as a minimal use road by the County engineer. Next Fregonese talked about the Covenants, Conditions and Restric- tions for the Subdivision. They tie the buildings together with common elements such as roof pitch, color schemes, and building heights" and are enforceable by the city of Ashland, by the Oak Knoll Golf Course and by the homeowner's association. An Architectu- ral Review Committee will be formed with a representative from the City and the developer with a mutually agreed upon arbitor, if neces- sary. Fregonese then called on three expert witnesses to speak on behalf of the proposal, Buddy Sullivan, manager of the golf course, was the first to speak. He said that he felt the proposed golf course was playable and that financing was in place with many people willing to put up money, Stout asked Sullivan if there would be a driving range installed at some future time. Sullivan responded that there was not enough space for one, Steinbrenner asked if the holes would be renumbered, which tney will be, siattery asked Sullivan if he: had seen the memo from CPAC stating their reasons for recommending denial of the applica- APC, 5/8/85, Page 2 ~~." ~-t{0n. Sullivan had not seen it as yet, Slattery asked if Sullivan felt that the Ashland Hills Inn turned away business because Ashland does not have an lS-hole golf course, He stated that a professional golf course architect had seen the preliminary plans and that there is currently congestion on the course with a lot of time spent waiting. He then discussed the fees for use of the course, pinnock asked what Sullivan had seen on other courses in terms of road crossings. Sullivan responded that the average was 0-4. Stout asked Sullivan to prepare to respond to the CPAC memo, Bob Deans, manager of the Ashland Hills Inn, was the next to speak, He stated that there is a minimum of 60 conventions a year that he is unable to bid on because Ashland doesn't have an lS-hole golf course, He felt that this translated into $250,000 in revenue that the City is unable to take advantage of, He felt that Ashland has the best year round weather in the State for an lS-hole golf course and that it would only take three years for this revenue to be generated. Slattery asked what the hotel tax rate was to which Deans replied 6%, Winthrop asked how many of these 60 conventions he felt Ashland would be able to attract and how many people would attend, Deans felt that 15 would be feasible with 500 people each or 7500 people for 3-5 days at a time, He said,that conventions take place mainly in June through September but that Ashland could entice convention business in September through November if we had an IS-hole golf course be- cause of our exceptional climate., Jim Grantland, Erv Toney's attorney, was the next to speak. He talked about the desirability of the lots and the enforceability of the CC&R's, House plans would be checked by the Architectural Review Committee and by the Building & Planning Departments when a building permit is applied for. The CC&R's can't be changed without the City's approval. Slattery asked Grantland for an example of a tough CC&R to which Grantland responded with the roof pitch limitations and the building height limitations. Stout asked if the Commission could see a copy of the CC&R's, Fregonese passed them out. Fregonese reserved rebuttal time, Benson asked if the project would be done in phases, Fregonese responded that the project would be done in four phases and he described them and pointed them out on the plans, TheIS holes have to be completed before Phase 2 can begin, Phase 1 has to be started within lS months from outline plan approval, It is projected that the lS holes will be completed in the fall of 19S7, Stout expressed concern that the City have a guaranty that the project will be done by a certain time so that we don't end up with another Cooper situation, At this time, the Public Hearing was opened, APC, 5/S/S5, Page.3 PUBLIC HEARING Jim Sellick, 821 Twin pines Circle, a 21 year resident of the subdivision and a non-golfer, felt the proposed development would ruin the beauty of the golf course and devalue adjacent property. Nancy Greene, 710 Elkader, Vice Chairperson of CPAC spoke on their behalf. She stated that the CPAC is not opposed to the 18-hole golf' course but they are opposed to the proposed plan. They felt that emphasis was being put on the subdivision to the detriment of the golf course. Their main concerns were playability of the course, safety on Crowson Rd., and the impoverishment of the views from the existing residences. Winthrop asked Greene how the CPAC felt about the proposed Comprehensive Plan Designation change to which Greene rseponded that CPAC was not opposed to it, winthrop then asked her if CPAC had any suggestions for dealing with the crossing problem on Crowson, Greene stated that an underpass or an overpass or a self- activating signal would solve the problem. Some of the people who had made public testimony at the CPAC meeting said that the notice they received in the mail was different from the plan that was being presented at the meeting. Slattery asked Greene for a clarification as to those differences. Greene replied that there were two additional lots on the plan that were not on the notice. Slattery inquired as to whether'or not plans had been posted in Buddy sill i- van's office, Bill Ligon, 400 'Schofield, stated that he felt,that there were some flaws in the plans because of the 9 holes having to finish at the clubhouse and because of having 2 par )'s in a row but he felt that the advantages outweighed the disadvantages and was supportive of the proposal, George Sink, 742 Twin pines Circle, lives 200 yards from the 9th tee, He is at a 65 degree angle from the green and shielded by 2 houses and he finds golf balls in his yard all the time, He is opposed to the layout of the proposal but not to having an 18-hole golf course. Jim Conklin, 925 Beeson Lane, stated that he is a golfer and a businessman and that he is in favor of the 18-hole golf course and of the proposed plans, Pat Dorin, 854 Twin pines Circle, asked whether any of the additional holes will have no development near them, Two will not, He stated that he was in support of the proposed plan, Frank Billovits" 1040 priority, not the PUD, Clay, felt that the golf He supports the design. course was the Don Pullman, 790 Acorn Circle, referred to the original plans for the golf course expansion which located the houses along Hwy 66 and he said that the May 7, 1985 Mail Tribune still', said that was where the APC, 5/8/85, Page 4 houses would be, He felt that this was a much better arrangement, He commented on having the project bonded, financing, stages of development, having empty lots along the golf course and he closed by stating that he felt potential buyers of the lots would resent the CC&R's, Hollis Kief, 687 Oak Knoll Dr., felt that more information was needed before it could be determined if the plan would work. He wanted to, know what would happen if the golf course failed, Fred Wilmot, 845 Twin pines Circle, was concerned about the availab- ility of the golf to seniors who had moved to the valley to retire, He felt that an l8-hole golf course was desirable. He felt that the emphasis was being put on attracting tourism and conventions and he was concerned that the golf course remain ~ccessible to locals and affordable to seniors, Fregonese took this opportunity to rebut some of the testimony. He stated that the notice that was mailed to the adjacent property owners was the same as the plans being presented tonight and showed the identical number of building lots, He stated that the existing 9th hole is 20 yards off the property line, closer than any proposed. The existing 1st hole has houses closer than any in the proposal, Further, Buddy Sullivan felt that the houses located along Hwy 66 would be in far greater danger of getting hit by golf balls. He also said that the three-way agreement between[ the City, Oak Knoll and Erv Toney would be open to the Public Hearing process and that the land exchange agreement was a public document, Dorothy Gustafson, 804 Acorn Circle, felt that insufficient notice was given regarding the proposal and insufficient publicity. She felt that golfers especially should have been given more informatio~ and that a map should be published in the newspaper, Brian Cossette, Ivy Hall at SOSC, referred to Greenway Circle at the Rogue valley Country Club which is bordered by the outer 9 and inner 9 holes,. He suggested that the someone try to get some input from the residents there as to the nature of life along the golf course. B.D, Greene, 1221 N. Main st., spoke regarding errant golf balls and his preference for the original plan placing the houses along Hwy 66, At this time, the Public Hearing was closed. COMMISSION DISCUSSION AND MOTION Slattery asked why the change was made from 47 to 54 units. Fregonese explained that it was through negotiation with the developer in consideration of the appraised value of the lots, Winthrop asked for a clarification regarding how well informed the public has been and how long the 54 units have been a part of the APC, 5/8/85, Page 5 plan, He also asked if there was ever a houses down the center of the golf course. prior proposals had houses down the center proposal that didn't show Fregonese stated that all of the golf course, Greene suggested that an ad be put in the newspaper showing a map of the proposal, Fregonese responded that we could probably get press coverage, Stout addressed a question to Buddy Sullivan regarding fees and an obligation to keep the 'course available to locals, Sullivan responded that the expansion would make more playing time- available and that fees would be kept as low as possible, Steinbrenner ask.ed if the golf course would be closed to the public during tournaments and Sullivan responded yes, Dunlop asked the names of other golf courses that have housing integrated into them. pinnock stated that she counted a total of 7 road crossings to play 18 holes which concerned her, ~rego~ese responded that there were infact a total of 8 road cross- 1ngs 1n an 18-holegame, pinnock asked for a clarification regarding the orientation of the houses to the golf course and use of outdoor area as front, side and rear yards. Fregonese responded that the basic concept was not to have a wall of fences visible from the fairway and that residents along the fairway could use what would typically be the front yard as a fenced in outdoor recreational area, side yards could be used likewise with the indoors oriented toward the rear (fairway) rather than towards the street. Greene asked if there could be a 6' fence in the front yard except in the vision clearance area, Slattery asked if there would be a performance bond for the project. Fregonese res~onded that there would be one for the phase under construction. Slattery then commented on his past exper- ience living on a golf course. He felt that people who lived on golf courses expected to have an occasional golf ball in their yard. He asked about traffic on Crowson Rd, to which Fregonese responded that the County didn't feel it was heavy enough to require regulation. In response to a question about the feasibility of a ramp over the street Fregonese stated that it may cost' an additional $100,000 for an overpass. Benson asked if the developer could be required to landscape vacant lots until such time that they are developed. Fregonese responded that the developer will be required to maintain the vacant lots in grass no more than 10" tall. winthrop brought up the subject of dogs and kids on the fairway. Fregonese responded that this was another given factor of life along a golf course. Winthrop then asked if their was any Comprehensive Plan significance to the 10 holes being located outside the Urban Growth Boundary, Since the this is a permitted use for that land under county zoning regulations, there are no implications for Ashland's Comp Plan, pinnock brought the subject of preservation of existing trees throughout the proposal and asked if the layout shown on the outline plans would be adhered to. Greene responded that they would be required adhere to what was approved with only 10% variation allowed, Benson pointed that it would not be possible to save the trees on APC, 5/8/85, Page 6 some of the lots as represented on the plans. A discussion ensued on this subject with the clarification being made that many street trees would be gained in comparison to what would be lost, A discussion then ensued regarding the placement of some of the lots and it was decided that the suggestion would be made by Staff to Erv Toney that lot #54 be moved to the end of the cul-de-sac. Thompson suggested that median strips with plantings be placed at the entry off of Hwy 66 and Crowson Rd. Fregonese responded that and island is already proposed for the entry off of Hwy 66 but that Crowson Rd, was too _ n~~row. There was a discussion on the playability of the proposed course, Winthrop said that he wouid favor the Comp Plan Change but he would like to continue the hearing for additional comment especially regarding the playability of the course. Greene concurred that more expert advice was needed to determine if the course was playable. Benson asked who be responsible for the expense involved in obtaining such testimony, Fregonese asked the commission if they would be comfortable with the testimony of a golf course architect, Stout responded that he would like to have 2 opinions to which the Commission concurred. Mr. Baldock, a golf course designer would be asked to testify as well as Mr. Dave Powers who would be overseeing construction of the project. Greene commented that an ad sho.uld be _~_ -pl:.-.::ed in the Tidings showing a map of the proposal. stout made a motion to continue the hearing to the June 12, 1985 regular meeting for two expert testimonies and for a map to be placed in the news- paper prior to that meeting and for Mr, Sullivan to be asked post the plans in his office. The motion was seconded by Steinbrenner and the vote was unanimous to approve. APC, 5/8/85, Page 7 MINUTES ASHLAND PLANNING COMMISSION June 12, 1985 - CALL TO ORDER The meeting was called to order at 7:30 P.M. by Chairperson Don Greene, In attendance were Mike Slattery, Brent Thompson, Carole Steinbrenner, Rob Winthrop, Nancy Pinnock, Betty Lou Dunlop, Planning Director John Fregonese, Associate Planner Steve Jannusch, Assistant planner Steve Calfee, and Administrative Secretary Nancy peskind. 'w -. 'APPROVAL OF MINUTES AND FINDINGS AND ORDERS The Miriutes and Findings and Orders of the May 8, 1985 meeting and the May 14, 1985 continued meeting were approved with several correc- tions, The record of the vote on Planning Actions #85-026 and #85-027 were reversed and the record of the vote on Planning Action #85-035 did not reflect a "no" Vote by Commissioner Slattery, TYPE III PUBLIC HEARINGS PLANNING ACTION #85-029 COMPREHENSIVE PLAN DESIGNATION CHANGE AND OUTLINE PLAN APPROVAL OAK KNOLL GOLF COURSE EXPANSION APPLICANT: ERV TONEY PLANNING ACTION #85-029 is a request for a Comprehensive Plan Desig- nation change to Single-family Residential and for Outline Plan Approval for a 54-unit Planned Unit Development at the existing loca- tion of a portion of the existing Oak Knoll Golf Course, Comprehen- sive Plan Designation: Open Space. Zoning: R-l-lO (Single-family Residential), Assessor's Map #: l3B, Tax Lot #: 2200. APPLICANT: Erv Toney Chairperson Greene asked the Commission to declare any exparte contact, None was reported, Fregonese stated that two field trips to the golf course to review the plans with the Staff and several Commissioners had taken place on May 8, 1985 and May 12, 1985. Fregonese gave the Staff Report, He stated that expert testimony would be heard from Dave Powers, a golf course architect. Minor changes had been made to the plan since the last meeting in the area of the 10 new holes and to the subdivision layout, These changes would be explained by Mr. Powers. He stated that per the Commis- sion's request, Commissioners had received the CC&R's and the Ex- APC, 6/12/85, Paqe 1 change Agreement in their packets, a map of the proposed "'had been published in the Tidings and the plans had been the clubhouse at the golf course along with a petition shown to the Commission and submitted for the record, he read a letter from golf course architect, commenting sal. golf course posted at which was At this time on the propo- At this time, discussion ensued, Winthrop asked for a clarification regarding what had been requested by the Commission at the last meeting relative to expert testimony. It was his recollection that the Commission had asked for testimony from a person who had no involvement with' the project whatsoever, Fregonese responded that this had not been his understanding. He compared the situation to a trial in which each party would present their testimony in the most favorable light and that the Commission should not have expected that they would pay a witness to come in and testify that their design was terrible. He explained that what they did have was a golf course architect with a tremendous amount of experience who would not be willing to put his reputation on the line for an lS-hole golf course in Ashland, He felt that Mr. Powers opinion was independently formed and that if he didn't think this was a good course he would simply walk away. The adversarial nature of these proceedings do not allow for unbiased testimony. What you get is two sides presenting their best case. The Commission can then weigh the evidence and base their decision on evidence presented. Nancy Pinnock asked that it be placed in the record that at the last meeting the Commission had asked for the opinion of two golf course designers to enhance the Commission's knowledge and that they felt it would be beneficial for at least one of these to be someone who stood to make no financial gain. Fregonese reiterated that this was not his understanding and that there is no procedure for this and there is no budget for hiring witnesses, pinnock asked that the minutes be read regarding the two witnesses that the Staff said they would be able to get, One was Mr. Powers and the other was Mr. Baldock. After Greene read this portion of the minutes, Fregonese responded that Mr, Baldock was not able to attend, that he lives a long way away and that he is occupied with other things. Also, Mr. Baldock would not have been unbiased or without financial interest in the project as he designed the very first plan for the golf course expansion from which the current plan evolved. Don Pullman from the audience asked that the minutes of what Winthrop had said prior to recess be read and that Winthrop had specifically requested an independent witness. Fregonese objected to being cross examined from the floor, He asked to be allowed to present his case after which the audience would be allowed to present theirs, Although he had stated that he would try to get Mr. Baldock to attend the meeting, he had no way of guaranteeing that he could be there, At this time, Mr. Powers waB called on to give his report, Dave Powers, golf course architect, 1981 S.W. Mapleleaf Rd, Oswego, Oregon, spoke on behalf of the proposal. He reviewed professional credentials for the Commission. He stated that it Lake his is a APC, 6/12/85, Page 2 common practice to combine a destination resort or subdivision with the remodeling or designing of a golf course in order for the project to be affordable. In reference to his professional liability, he said that he has turned down jobs in the past, One was because the plan was too tight, not enough space for the number of houses they were proposing and one because they couldn't justify the development- al costs, He reviewed the plans explaining several minor changes' that were being made. He explained his use of a safety template. He emphasized that he felt this was a sound and reasonable project, He discussed the technique of using a planting plan utilizing tree plant- ing for protection, He reviewed various features of the plan including the open space buffer on green #1, existing trees, existing slopes, the general lay of the land as it pertained to the design of proposal, He discussed the road crossings as they related to this and other courses, Finally, he referred to the plans for the Ger- hardt development he designed which is similar to Oak Knoll but on a larger scale, Slattery asked Powers what his reaction had been to the initial plan.designed by Baldock. Powers responded that he did not like the houses right next the road along Hwy 66 and that the area along the 15th hole was too tight, Slattery asked about the additional 10-15' Powers added to the template. Powers replied that this was a margin ,of error which compensated for site specific condi- tions such as a downhill slope to the right. Slattery asked about the size of .trees that should be planted in areas where protection was needed. Powers responded that 10' trees would be appropiate and of a fast growing variety such as poplars, Winthrop asked Powers to characterize the safety margins he used, Powers responded that they were conservative. They are based on the standards set by the National Golf Foundation, a non-profit organization, and the American Society of Golf Course Architects, a professional organization, He then adds 10' to 15' beyond these minimum standards. Winthrop then asked why the homes were moved along hole #10. Powers referred to the plans explaining that the road was higher (to the west) and 3 units were on the east side of the road, The road was moved east and the houses were moved on the west side of the road to gain a shorter walking distance from the clubhouse to #10 and better visibility from the clubhouse. Winthrop asked how new the concept of combining housing with golf courses was to which Powers responded that it had been done for about the past 25 years and was more prevalent in the sun belt, Greene asked what effect this had on the playability of the course. Powers responded that there were planning techniques such as planting of trees which could influence play and mitigate any potential negative impacts. Pinnock asked what the maximum acreage needed for an 18~hole course was, Powers responded that there was broad range and many factors. to consider, Pinnock then asked about a course that had 8 holes with 54 houses and a separate 10 holes, She wanted to know the maximum housing he would recommend on the 8 hole side to which Powers responded that he would not recommend any more than the proposed 54, She asked if Powers had been asked to include any house on the 10 hole portion of the course, Powers replied that the 60 acres being used for the 10 holes was zoned EFU (Exclusive APC, 6/12/85, Page 3 Farm Use) and that housing could not be placed on it, At this time Dunlop suggested that Powers use the template as had been done that afternoon at the golf course to show the Commissioners who were not present then, Powers then referred to the plans on the board using the template for each hole that had housing near it to clarify the saftey margins as they related to each hole. Lot #13 was the only, one that came into the safety margin but this condition was alleviated by the existing slope there. Thompson asked how much extra unused space existed on the 10 hole portion of the course, Powers itemized several places on the plan where there was unused land. Greene then asked if Powers considered the course to be walkable, Powers responded that some people would probably say that there were too many long walks between the tees and greens, The walk from 8 to 9 was the longest, however, there are other course with longer walks. Greene asked how long the walk was from 2 to 3. Powers replied that it was 75' to 90'. Greene then asked how a person would get from 15 to 16. Powers explained that lots 24, 25, 32 and 36 were being shifted west to provide to provide a walk- through. In response to a question from Steinbrenner on the same subject, Powers responded that this was an unusual situation. pinnock asked if this would be considered a walking course or a riding course, Powers responded that the existing course was a walking course and that the new course would be a walking course but that older folks might want to ride it, pinnock asked if would consider it a walking course even with the road crossing from 8 to 9 to which Powers replied yes. This concluded Powers' testimony, Fregonese again addressed the Commission, He used the safety template on the plans for the existing Oak Knoll subdivision to show that many of the houses had been placed too close to the golf course due to the lack of the type of planning that is going into the proposal. Therefore, the proposed subdivison will not have the problems that the existing one does. He showed the original plans for the golf course expansion that were done by Mr, Baldock, These plans, as well as all subsequent revisions had a road down the middle of the course connecting to Crowson with housing along it, He explained the relocation of the houses off of Hwy 66 along the entry to the course, Fregonese then requested that the changes that will be on the final plan be entered into the record, They are: 1, The removal of lot #46 from its present location with lots #45 & 46 accessing via a double flag drive off of the cul-de- sac, 2, The road being moved back and down and the oversized lots being narrowed to allow placement of lot #46. 3, Shift in lots #24, #25, #32 & #36 to provide a crossing trail from the 8th green to the 9th tee to shorten the walk to 70 yards, APe. 6/12/85. paoe 4 He stated that the proposal had been investigated by LCDC and by 1000 Friends of Oregon and looked at by every interested citizen in Ashland and expert testimony had been presented by a golf course architect, The number of road crossings were the average and that national safety standards had been applied to show that a safety problem does not exist. The housing lots down the center of the course contain a generous amount of space and the fairways are wide.- Because this is a remodel of an existing course there will have to be some compromises but the City is trading 20 acres that are not being used to their highest and best use, just one hole of the existing course, for a remodeled 8 holes and a brand new 10 holes thereby doubling the City's property, obtaining a $2 million l8-hole golf course and increasing the City's recreational opportunities, All risks have been minimized, pinnock asked if a completion bond had been secured. Fregonese responded that none had been provided for in the current Exchange Agreement, At this time, Fregonese read several letters that had been received in the Planning Office into the record, They were from: 1, Darrel Wiltrout, 392 Crowson Rd. 2. Ashland Chamber of Commerce, 110 E. Main St, 3, Oak Knoll Men's Club, Oak Knoll Golf Course 4. Nancy M, Greene, 710 Elkader 5, R, A. Work, 339 Morton St. Nancy Greene, from the audience, asked for a Point of Information regarding the LCDC investigation, Fregonese responded that they asked for information regarding the hearings and notice procedure and the substance of the plans and zoning, They found them to be procedurally correct and not a matter of statewide concern, The same type of information was requested by 1000 Friends of Oregon. Winthrop asked about the impact on visibility from the course, Fregonese explained the varied height limitations and referred to the plans showing how this combined with the orientation of the lots and the drops in grade at various locations served to preserve the views, Greene asked the length of the cul-de-sac, Fregonese measured it on the plans and it was 560' from the center of the intersection. Slattery asked the CC&R's in reference to the required street trees. Fregonese explained that that they must be planted within 6 months of occupancy. Greene asked if landscaping would be required. Fregonese responded that it was encouraged but not required. At this time, the Public Hearing was opened. ~Jirn Sellick, 821 Twin pines Circle, spoke in opposition to the proposal, He felt that the original plan with the houses along HWy 66 were much superior, He asked Powers if he had ever been asked to compare the two. Powers responded that he had been and that he found it to be an ..inferior plan because holes 10 and 15 were too tight. Sellick felt that he represented many::who preferred the original plan, He asked why there were not fewer houses proposed, APC, 6/12/85, Page 5 , Fregonese stated that 54 houses represented a fair trade value based on the appraised value of the properties minus the cost of utilities, Jim Waddell, 733 Twin pines Circle, was the next to speak, He stated that the water pressure was very low where he lived and that he felt the proposed development would negatively impact this situation.' Addressing the equity of the land trade, he stated that he had contacted the County Assessor's regarding the value of Erv Toney's land, It was assessed at a lesser value than the City was stating it was worth. Fregonese addressed the issue. He explained the difference between assessed and appraised values, The Assessor's office was basing the value of the land only on its use as farm land, Because this land is adjacent to the Urban Growth Boundary, it has value as other than farm use, The City's appraised value was based on sales of similar properties in Ashland and included all utilities (street paving, sewer, water, etc,), developer's profit and other development costs, Chairman Greene reminded Mr, Waddell that it was not the Planning Commission's jurisdiction to determine the equity of the land trade and that his concerns should be addressed to the City Council on July 2, 1985. Addressing the water situation, Fregonese explained that a new feeder was a scheduled City improvement and would bring water down Crowson Road to the new development, The water lines are already there. They need to be looped and need another feeder. This improvement will take place prior to the new lots being developed and will serve the new subdivision and increase pressure in the. existing one, In response to Waddell's other questions regarding bonding and time frames for completion, it was again suggested that he address his concerns to the City Council. ..~v -Li"a Christian, 843 Oak Knoll Drive, spoke in opposition to the proposal. Her concerns were threefold, Her first concern related to public safety, She felt that a decreased speed limit or traffic light would be needed for traffic driving out of the golf course and she wondered if the warning sign on Crowson where there is a sharp curve near the golfer's crosswalk would be adquate, She was concerned about the potential increase of traffic on Oak Knoll Drive caused by the residents of the subdivision where there are no posted speeds, no sidewalks, parking on both sides, and no safe place to walk, bike or play, Fregonese responded that the existing road down the center of the golf course will be fully improved to a 36' width with sidewalks on both sides and that people who now use Oak Knoll Drive will use the new road, People leaving the develop- ment will take the quickest route to town or to the freeway which will be Hwy 66. He suggested that Christian address her concerns to the Traffic Safety Commission, Christian asked if a recommenda- tion was being made to the Traffic Safety Commission by the City, Fregonese responded that none was being made at this time, Her second concern related to the petition that submitted by people in favor of the proposal. She stated that . she would like the opportunity for people opposed to the development to sign a simi- APC, 6/12/85, Page 6 , lar petition, Fregonese responded that the petition was posted at the Oak Knoll clubhouse and that the City did not post it, Her third concern was that there was already a fixed view by the City as well as a vested interest by the tourism and convention indus- try. She felt the City was far more interested in pleasing businesses than residents. Nancy Greene, 710 Elkader St" spoke in opposition to the proposal, She said she would like to reiterate what was stated in her letter and she wanted to remind the Commission that the decision made by the Council based on their recommendation would be permanent and she would hate to see them make a mistake, Jeff Bullen, 869 Garden Way, spoke in favor of the proposal. He said that what he saw in the preceeding testimony was the vested interest of neighborhood groups adjoining the golf course. He said that he detected an anti-growth attitude and a reluctance on the part of these neighborhood groups to capitalize on opportunities. He felt that the golf course expansion should be looked upon as an opportunity for Ashland's economy, He felt that well thought ideas had gone into the planning of the proposal and history will show that it will work to the benefit of Ashland residents,. -~--B~~l Ligon, 400 Schofield Rd, spoke in favor of the proposal, In referenece to the crossing of Crowson Rd" he felt people could cross with care. In reference to the' road down the center of the course, he stated that there is already a road there. He felt that the plan was not perfect but that the problems were basically minor details, He felt that both Toney and Sullivan were credible. He felt that houses on Hwy 66 would not sell, He said that he thought there had to be some give and take on the part of all parties concerned if Ashland was ever going to have an 18-hole golf course and that this was a chance that we may not have again. Erv Toney, applicant, spoke in favor of the proposal, He said that the proposal had been 3 years in planning and that it had had good people working on it. The County had approved the Conditional Use Permit and had considered the road crossing. They have imposed a 3 year review as a Condition of Approval so that they can monitor the the situation and they may require a traffic signal or an overpass at a later time. In response to previous testimony regarding accidents in the area he stated that the accidents had been on Hwy 66, not on Crowson Rd, He stated that the road from HWy 66 to the clubhouse will be improved to City standards and that the CC&R'S were the best agreement that could be reached, He said that he will not accept lots on Hwy 66 in spite of the fact that much public testimony was in favor of that plan, He said that this was a good deal for the City and that it would cost too much money to do it any other way. Mayor Medaris, 2370 Morada Lane, was the next to speak in favor of APC, 6/12/85, Page 7 the proposal, He said that most of the people who were speaking in opposition to the proposal were long term acquaintances of his and that he respected their right to their opinion but that he disagreed with their reasons for opposing the proposal. He said that the land -SWdP was of equal value, He said that he personally has seen minimal traffic on Crowson Rd. He said that he has been working on the golf course expansion since the very first committee was formed in 19S0,' The golf course is presently overcrowded. The expansion will have minimal impact on the existing views and the integrity of the golf course will be maintained. He felt that all motels and all merchants will benefit from the golf course expansion, Tourism is Ashland's #1 industry and as such it is the responsibility of all City officials and appointees to promote tourism to the best of their abilities according to Ordinances and laws, An IS-hole golf course can help Ashland to promote tourism during the shoulder season. When all homes are completed in the proposed subdivision, Ashland's tax base will be increased by $S9,000. Dorothy Gustafson, S04 Acorn Circle, spoke in opposition to the proposal. She said that she hoped the City government would not become so tourist oriented that it would lose sight of the wants and needs of Ashland residents, She had been planning to submit an alternate plan for the Commission to consider but in light of Mr, Toney's testimony, she had decided not to, Peter Flower, 3351 Hwy 66, spoke in opposition to the proposal. He stated that he had been in the tourism business for many years as the director of sales for several large hotels and currently as a tour director, He felt that if the success of local hotels depends on an IS-hole golf course that they are in the wrong business. He felt that Ashland had much else to offer to tourists. He recognized the value of tourism to Ashland but wondered if this was the right approach. He was concerned with the traffic that would be generated by the subdivision not only by golfers and residents but also by all of the service people who would be serving the development, Jim Grantland, 1075 Tamara Circle, attorney for Mr, Toney, summarized their position. He felt that the subdivision will enhance the golf course and that the housing does not detract from the playability of the course, The quality of the homes is ensured by the strictness of the CC&R's. The development will be done in phases starting with the portion closest to Hwy 66 and it will probably be 10 years before all of the houses are built, All open space will be groomed by the golf course operator, This is a speculative venture for Mr. Toney with no guarantee of profits, AP~_ ~/l?/R~_ P~cr~ R COMMISSION DISCUSSION AND MOTION After a 5 minute break, the Commission begain discussing the proposal. It was decided that the Comprehensive Plan Designation change and the PUD outline plan approval would be considered as two separate issues with two separate motions. Slattery was the first to speak. He felt that he would like to see lots 54, 16 & 1 be relocated. He was basically in favor of both the Comp Plan change and the outline plan approval. He was concerned with the landscaping of the parcels and felt that at least street trees and lawn should be required and that they should be planted immediately, not 6 months after occupancy. He felt that the Commission should forward a letter to the State Highway Divi- sion regarding regulation of speed on East Main, Hwy 66 and Oak Knoll Drive. Greene asked what the possibility was of narrowing lots or moving 54 along the cul-de-sac to get wider open spaces. Fregonese responded that they would have to consider what the developer would say and that lot 46 had already been moved there. Narrowing of the lots would reduce the open feeling they were trying to accomplish. Thompson agreed with Slattery regarding the landscaping earlier and he liked the walkway that had been created between the 8th and 9th holes. He said that he was in favor of separating ingoing from outgoing traffic by the installation of an island. Fregonese responded that the usual requirement is for planting of trees upon occupancy or posting bond if it is not the time of year when trees can be planted. He suggested making any change to this a Condition of Approval rather than changing the CC&R's. Thomspon wanted to know if there would be any way to provide open space in the form of a picnic area to find a way for non-golfers to enjoy the area. After some discussion, it was decided that this was not a practical idea. Referring to the CC&R's, Thompson asked about the 4' side- yard setback. Fregonese replied that this was not the latest version of the CC&R's and that the sideyard setback had been chang- ed to 6' for both sides and that building envelopes are proposed for each lot showing a minimum of 6' sideyards for each lot with some 10. They will be shown on the map that will be brought back to the Commission with the Findings. Referring to Article 5, Section 3 (7), Thompson stated that he was not in favor of allowing the use of angled wood siding. Fregonese responded that horizontal siding would be: required for 60% of the house and that angled siding was one of the trim elements they could choose from. Refer- ring to Article 7, Section 15, regarding fences across back yards, Thompson felt that. the wording should be clarified regarding fences around pools. He felt that it should say "standard size swimming pool." Fregonese responded that fences were.allowed around pools but not across backyards and that it could be worded "the minimum APe, 6/12/85, Page 9 size for safety, to be reviewed by the Architectural Review Commit- tee." There was some discussion regarding curbs and driveway cuts and the environmental impact of runoff of fertilizer on the course. Dunlop stated that, in spite of the negatives, the City should take the opportunity to pick land for open space. She feels that this is one of the most important issues to be dealt with. She had hoped- that Power's use of the template would have proven that the original plan was inferior. She asked what was being done to protect views in the area where two-story houses were permitted. Fregonese responded that the elevation gain in this area will protect the views. Winthrop stated that he was in favor of both issues. He did not feel that traffic on Crowson would be a major safety hazard especially if the County is monitoring it and it would be striped and signed. He felt that Oak Knoll Drive was more of a concern and that the need exists to mitigate problems in the existing Oak Knoll subdivision. His bias was toward economic development. Erv TOney will benefit but so will the City as a whole. He felt that the current plan was superior to the Baldock plan with the houses along Hwy 66. He was concerned about the loss of views in the existing subdivision but felt that the drawbacks had to be balanced with the total community need. His main concern was with the Performance Bond and assurance that the projects would be completed. Steinbrenner asked about the phases of completion. Fregonese re- sponded that Oak Knoll has to raise $375,000 in cash before the exchange can take place and that the entire amount has to be spent on the golf course. This has to be done before the end of June. The Commission can recommend changes to the Exchange Agreement. There was some discussion regarding views, traffic, open spaces. Greene stated that the length of the cul-de-sac was not legal and that he did not feel the Commission could approve it as such. He asked Fregonese how this could be handled. A Variance could be granted for the length of the cul-de-sac. Fregonese felt that the lots along the cul-de-sac could be narrowed and that 46 could be moved so that it did not cross the drainageway. Only the double flag drive would cross the culvert. The lots would still be a minium of 10,000 square feet. Greene felt that it was important that the Council get some form of performance bonding for the project as part of the Comp Plan change approval because unless the project is completed the City will not be gaining the desired open space. Fregonese felt that the $375,000 in cash deposited in the bank to be used for the development was enough and that a perform- ance bond was not needed. It was mentioned that a list of verified costs should be required to ensure that the $375,000 would be enough to complete the golf course. At this time, Winthrop made a motion to recommend approval of Planning Action #85-029 relative to the City Council of the Compre- APC, 6/12/85, Page 10 hensive Plan Designation change to Single-family Residential from Open Space along with the recommendation that the Council consider provisions through performance bonding or other means to ensure the successful completion of the golf course expansion by Oak Knoll. Thompson seconded the motion and the vote was unanimous to approve. After further discussion Slattery moved to approve Planning Action #85-029 relative to Outline Plan approval for the 54-unit planned Unit Development with the following additional conditions 1. That the planting of street trees be required at the time of occupancy or bond will be required to be posted at that time. 2. That landscaping be required within one year of occupancy. 3. That a divider strip with street trees be placed along the entrance to the PUD the length of 2 lots. 4. That the fence around a pool be the minimum required for safety and not be erected across the back yard facing the fairway. 5. That the length of the cul-de-sac be adjusted to 510' by narrowing the lots abutting it. Dunlop seconded the motion and the vote was unanimous to approve. ADJOURNMENT The meeting was adjourned at 11:22 P.M. -,~ APC, 6/12/85, Page 11 ASHLAND PLANNING COMMISSION FINDINGS AND ORDERS June 17, 1985 PLANNING ACTION #85-029 is a request for a Comprehensive Plan Designation change to single-family residential and for Outline Plan Approval of a 54-unit planned Unit Development located on a Opo~tion of the existing Oak Knoll Golf Course. Comprehensive Plan Designation: Open Space. Zoning: R-I-IO (Single-Family Residen- tial). Assessor's Map #: 13B. Tax Lot #: 2200. APPLICANT: Erv Toney In reviewing the data and testimony which are in the records of Planning Action #85-029, we make the following summary findings: 1) That the proposal is in compliance with Statewide Planning Goals. The proposal is in conformance with State Goal #5, "Open spaces, scenic and historic areas and natural resources,. be- cause the proposal will result in a net increase of approxima- tely 40 acres of open space to be used by the citizens of Ashland and of the State. The proposal is in compliance with State Goal #6, "To maintain and improve the quality of air, water and land resources of the State," because no waste--or processed discharges will be created by the proposal which will violate State or Federal environmental qualilty, statutes rules and standards, nor will the proposal exceed the carrying capacity of the subject parcel. The proposal for the golf course expansion is consistent with State Goal #8, "Recreational Needs," because it will provide citizens of the State and its visitors a site for this type of recreational activity. In reviewing the data on the number of golf rounds played, it is evident that the existing course has exceeded its seasonal carrying capacity, therefore, this propo- sal will assure that the recreational needs now and in the future will be met and that the quality and location is consis- tent with the availability of such resources_ to meet these requirements. The proposal will encourage economic growth of the State and contribute to the local and regional needs of business and commercial activities. Thus, the proposal is in compliance with State Goal #9, "Economy of the State." The proposal will provide detached single-family parcels bound . by open space of the existing golf course. This type of hous- APC Findings & Orders, Page 1 ing is limited in Oregon. Further, the subject parcel is presently zoned single-family residential, is within the City limits of Ashland, and is urbanizable land. Therefore, the proposal will provide for the housing needs for the citizens of the State and Southern Oregon and is thereby consistent with State Goal #10, "Housing." The proposed site can be provided with all urban facilities and services without impacting existing systems and facilities. Therefore, the proposal is in conformance with State Goal #11, "Public Facilities and Services." Individual parcels within the proposal have been oriented for solar access. This, combined with local Solar Access Ordinances and Conservation programs will reduce energy consumption and encourge energy conservation. Therefore, this proposal is in conformance with State Goal #13, "Energy Conser- vation." The proposal is within the municipal boundaries of the City of Ashland and is presently zoned for single-family residential use. The proposed land use change will not promote "leap frog" development within the Urban Growth Boundary or rural areas. The proposal will provide an orderly and efficient transistion from rural to urban use and is therefore consistent with State Goal #14 , "Urbanization." 2) That the proposal is in compliance with the Comprehensive Plan. The proposal is consistent with the Housing Goal, Chapter VI of the Comprehensive Plan which states, "To ensure a variety of dwelling types, to provide housing opportunities for the total cross section of Ashland's population consisent with preserving the character and appearance of the City." because the proposal will result in a type of housing development which is non- existent in the city at this time. The Ecomony Goal, Chapter VIII, states "To ensure that the local economy grows, diversifies in the number, type and size of business and industries consistent with the local and so- cial needs, the public service capabilities and the retention of a high quality environment." This proposal will result in a much needed service to enhance the overall economic potential of the area and ultimately result in an area more attractive to new enterprise through the addition of 9 additional golf holes. Policy 7, of the Economy Element states,."Economic development shall always have a primary purpose; the better utilization of local resources, both human and natural." The proposal is consistent with this Policy as local...resources are being utilized rather than those outside the. region through the provision of- a necessary service for tourists and citizens APC Findings & Orders, Page 2 --5 alike, and by providing a unique type of housing which presently does not exist. Comprehensive Plan Chapter IX, Public Services Goal, states "To provide public utilities service and facilities in an orderly, efficient, and environmentally sensitive way and in sufficient quantity to meet the City's needs now and in the future." Policy 3, of the Public Service element states, "To prevent urban sprawl and leap frogging by providing full services in a stage manner first to areas in the City limits then to the area within the Urban Growth Boundary." Because the proposal is within in the municipal City boundaries of Ashland, City ser- vices can be provided to the site without significantly altering the availability of services to other citizens in the City. Therefore, this proposal is consistent with this Goal and Policy. Chapter IX, Public Services Goal further states "To make the maximum effort towards utilization of present and future educa- tion and recreational facilities and resources through public, private and City cooperation." This proposal is consistent with this goal as it is providing expansion for a recreational need of the City. Chapter XII, Urbanization Goal states, "It is the City of Ashland's goal to maintain a compact urban form and to include an adequate supply of vacant land within the City so as not to hinder natural market forces within the City and ensure an orderly and sequential development of land within the City limits." The proposal is consistent with the urbanization goal as it provides for infill within the'City on vacant land with the necessary public facilities and services available without hindering development of land in other parts of the City. 3) That the proposal will fulfill a necessary demand for the need of an 18 hole public golf course. Further, the vacant parcel which will house the additional golf course is the only adja- cent large enough to provide for the expansion of the golf . course. 4) That the proposal should be reasonably compatible and have little negative impact on adjacent uses and that the placement of homes along the proposed fairways exceeds the minimum distances recommended by the Professional Golf Course Archi- tects Association. Therefore, impact from errant golf balls should be minimal. Further, the proposed roads have been located so that safety and ease of access will provide for efficient and safe travel to and from the site. Further, that the potential traffic generated from the proposal will not exceed the carrying capacities of the adjacent roads, highways APC Findings & Orders, Page 3 and thoroughfares. 5) That we further adopt the applicant's findings as submitted. Based on these conclusions we recommend that the the Comprehensive Plan change request that is a Action #85-029 with the following conditions: Council part of approve Planning 1) That the Council require golf course lessee, provide the City with a completion guarantee or other type of insurance to assure the completion of the additional 10 holes of the Buddy Sullivan to performance bond, construction and golf course. In addition to the above data and testimony, which are in the records of Planning Action #85-029, we make the following summary findings for the proposed 54 unit planned Unit Develop- ment. 1) That the configuration and location of the proposed Planned Unit Developoment is such that it will be reasonably compatible with and have minimal impact on adjacent uses because each parcel within the PUD will be separated from nearby residential uses by the open space of the existing golf course. Further, the existing natural features of the land have been considered in the plan and minimal grading and excavation and the removal of trees will be required for the PUD. 2) That the development design-minimizes any substantial negative effect on the area surrounding the site because in all cases there is an open space buffer between the proposal and any adjacent use. Further, the design exceeds minimum distances for dwellings from fairways established by the National Golf Course Architects Association such that the impact of errant golf balls on the proposed PUD should be minimal. Additionally, the proposal is consistent with the stated pur- pose of the Performance Standards Chapter of the Land Use Ordinance and all other applicable City Ordinances have been complied with. Based on our overall conclusions and upon the proposal being sub- ject to each of the following conditions, we approve the outline plan that is a part of Planning Action #85-029.. Further, if any one or more of the following conditions are found to be invalid, for any reason whatsoever, then Planning Action #85-029 is denied. The following are the conditions and they are attached to the approval: 1) That all proposed streets be improved to the minimum standards established by both the Public Works Department and Planning Division. APC Findings & Orders, Page 4 2 ) That all utilities including sanitary sewer, storm tric, water and fire hydrants be installed to standards established by the City Public Works Electric utility Department and Fire Department. That the flag drive on proposed lot #47 .be installed minimum standards established by the Ashland Land Use including paving and screening. sewer, elec- the minimum Department, 3) to the Ordinance 4) That all necessary easements including those for utilities an access be indicated on the Final Plan. 5) That sidewalks and on street parking be installed as shown on the Outline Plan. 6 ) That approval of the Outline Plan is only valid for Applicant and is contigent upon the successful completion of land exchange between the Applicant and the City of Ashland. this the 7) That the Covenents, Conditions and Restrictions sal be submitted to the Planning Division at the Plan is submitted for review and approval by Division and the City Administrator. for the propo- time the Final the Planning 8) That the Applicant sign in favor of future improvements to Crowson Road including curb, gutter and paving. 9) That a site, size and species specific Landscaping Plan be submitted for review by the Tree Commission and approval by the Staff Advisor prior to the signature of the Final Plat. Such plan is to include the proposed and existing vegetation within the common space, those trees to be retained on site, and street trees, one for every 30' of street frontage. 10) That street trees be installed at the time of occupancy. If the street trees cannot be installed at the time of occupancy because of external circumstances, then a bond shall be posted to ensure the installation of said street trees. 11) That all landscaping be installed within one year of occupancy. 12) That a planted divider strip 10' in width by 150' in length be installed on the road accessing off of Highway 66. Such divider strip shall be planted with street trees at 30' intervals and other vegetative ground cover for the remainder of the strip. Such vegetation shall comply with the City Vision Clearance Ordinance. 13) That the golfer/pedestrian path between proposed holes 15 & 16 be relocated between lots 26 and 27 and 32 and 33 to expedite golfer circulation. APC Findings & Orders, Page 5 14) That fences required for pools be of the minimum to ensure pool safety. Such fences shall not across the rear yard setback area. size necessary be constructed 15) That the length of the cul-de-sac be adjusted to 510' to meet with the purpose and intent of the Land Use Ordinance. 16) That the 54th lot be relocated to access off of the end of the cul-de-sac in the configuration of a flag lot. Such flag drive shall be paved, screened, and buffered to the minimum standards established by the Land Use Ordinance. APC Findings & Orders, Page 6 'Mo: ~ rom: ~ubjed: ~emorattdum June 13, 1985 Daymon Bar~ard, Chief of Police Nan Franklin, City Recorder. Liquor LIcense Renewals ~. > 'L '"' .~~ The yearly lIquor license renewals will be presented to this office In the near future for signatures. Wil I you please review your records of establishments with liquor license and make a recommendation to the City Council for approval or denIal of present license. I would like to have this on the Council agenda for July 2, 1985. cc: City Administrator C' -J/iUJ , .1 :! . G---:':;: ,~O- '''':<'''''~ 'Mo: ~ rom: ~ubjed; c#Hemorandum June 24, 19B5 Nan Frank Ii n, City Recorder Daymon O. Barnard, Chi.f of Pol ice Liquor Licenses Renewals " :1 r1evea I s no would be cause I I Rev i ew of the f i I es of the Ash I and Po lice D i vis i on violations by any of the local I iquor outlets that for their I icense not to be renewed. ~ ! I 'I I DOB:mm I ,. :::~rr" , :[ :' I I ! 'I ~~~: ~..- '" =- I ! June 25, 19B5 Mayor Gordon Medaris and Members of the Council Ashland City Hal I Ashland, OR 97520 Dear Mr. Mayor and Members of the Council: I would like to take this opportunity to inform the council that I met with City Administrator, Brian Almquist, and Director of Public Works, Al Alsing. We have discussed the possibility of the initial. work which is being done on Park Estates subdivision in the south hills of Ashland to serve as the beginning of a water system for the high-level area between Terrace Street and Beach. In our discussion, it was agreed that information would have to be put together by the city staff to give guidance to the council as to the feasibility of this request. I would request your in- structing staff to prepare a report for your next council meeting so that this item could be placed on the agenda and discussed at the meeting. I feel that this can be mutually beneficial to the city of Ashland, Park Estate subdivision and for other individuals who are interested in the development of their property in the south hills. Your consideration of this request will be greatly appreciated. Sincerely, C\. f) \../' C:l--t/'t /'--J2--l-ULL- Dave Lewis ~emorandum June 24, 1985 'Mo: Brian L. Almquist, City Administrator ~ rom: Allen A. Alsing, Director of Public Works ~ubjed: Use of Auto Fuel (Mo-gas) at the Ashland Airport The FAA has recently authorized the use of auto fuel (mo-gas) in certain aircraft engines and many aircraft owners have started using this fuel because of its lower cost. There are presently three or four aircraft using this fuel at the Ashland Airport. The Airport Commission is concerned about this use for the following reasons: 1) The fuel is generally carried to the aircraft in five-gallon cans and its use could be a fire hazard to other aircraft in the immediate vicinity and; 2) the City is not obtaining any revenue from this fuel because it is not purchased from the FBO. It is not now possible for the FBO to provide this fuel because his insurance carrler will not allow it and the present av-gas supplier has indicated that if the FBO provides mo-gas, it will cease delivery of the av-gas,and there is'presently no pump or tank available for this use. The Commission feels that eventually all of the kinks will be worked out and the airport will be able to provide mo-gas in the same manner as av-gas. Until that time, however, the Commission would like to make the following recommendations; 2) 3) 4) I That an area away from the tiedowns be designated for'refueling of aircraft with mo-gas. (See attached sketch for proposed location~) That the area be signed and that a fire extinguisher ?e prOVide(le:t~)- That aircraft using mo-gas be registered with the FBOl ! That a fee of $2.00 per month be charged to offset the fire protection and area improvement. I 5) That the FBO collect the fee along with the normal tiedown or hangar rental fee and be allowed to retain 20% of the fee for collection and billing, 1) 6) That the Airport Rules & Regulations be amended to reflect the adopted mo-gas regulation. S d h - h .Rules & Regulations are attached. uggeste wording c anges ln t e RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 78-10 RELATIVE TO RULES AND REGULATIONS PERTAINING TO THE ASHLAND MUNICIPAL AIRPORT. WHEREAS, many aircraft are now using auto gas (mo-gas) as fuel; and WHEREAS, there are presently no fueling facilities for mo-gas at the Ashland Muni~ipal Airport; and WHEREAS, it would be desirable to fueling of aircraft with Airport; and provide an area and fee for the mo-gas at the Ashland Municipal WHEREAS, it is desirable to amend the Rules & Regulations pertaining to the Ashland Municipal Airport to set forth conditions for fueling of aircraft with mo-gas. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL AS FOLLOWS: SECTION 1. Section II, 9 of Resolution 78-10 shall be amended to read as follows: "9. Sale of Aviation Fuel. Oil and Lubricants. The sale of aviation fuel, oil and lubricants shall be on a conces- sion basis between the Sponsor and Fixed Base Operators. Fuel flowage fees shall be paid by concessionairs to the Sponsor at rates establishedln the Fixed Base Operator's contracts. Persons fueling aircraft with mo-gas shall do all such fueling at the location on the airport designated for mo- gas fueling. Persons fueling with mo-gas on the airport shall register their aircraft,with the FBO, and shall pay a fee established by the City of Ashland in such amount as to compensate it for area improvements, fire protection, and rental of the airport.," The foregoing Resoluti~n was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of , 1985. Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1985. L. Gordon Medarls Mayor . . RESOLUTI ON NO. A RESOLUTION AMENDING RESOLUTION NO. 78-10 RELATIVE TO RULES AND REGULATIONS PERTAINING TO THE ASHLAND MUNICIPAL AIRPORT. WHEREAS, many aircraft are now using auto gas Cmo-gas) as fuel; and WHEREAS, there are presentl~ no fueling facilities for mo-gas at the Ashland Municipal Airport; and WHEREAS, it would be desirable to provide an area and fee for the fueling of aircraft with mo~gas at the Ashland Municipal Airport; and WHEREAS, it is desirable to amend the Rules & Regulations pertain- ing to the Ashland Municipal Airport to set forth conditions for fueling of aircraft with mo~gas. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL AS FOLLOWS: SECTION 1. Section II, 9 of Resolution 78-10 shall be amended to read as follows: "9. Sale of Aviation Fuel,'--Oil and Lubricants. The sale of aviat~on fuel, o~l and lubr~cants shall be on a concession basis between the Sponsor and Fixed Base Operators. Fuel flowage fees shall be paid by conces- sionairs to the Sponsor at rates established in the Fixed Base Operator's Contracts. Persons fueling aircraft with mo-gas shall do all such fueling at the location on the airport designated for mo-gas fueling. Persons fueling with mo-gas on the airport shall pay a fee as established by the City of Ashland." The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of , 19B5. Nan E. Franklin City Recorder SIGNED and APPROVED this , 1985. day of L. Gordon Medaris Mayor :~. ",~ '~' i: ~ i.~:fJ:'~~~'~:~:"! , ,.~a ~l ;~C::, I : ~: _.; I 0" '.:.6S ~" 'il ,W~ ~1: ~ Tel 1.1 .,~1 't ...)0- J ""j /' th i J~: ',0,1 \' I' )'a,' 01: n1 ~,j!l ..~:~ ]~. 'P'd .'''' t..~"::Ct . f2 I oi~?V:(' '" :~J r:P~l 1 !-;::~/<,!:' ",:(1 j 1.'.: ~,., '~VJ I k" "'V t:P" . L,~:. ;;~:;:2r ""L I"" "0. 0.1 F-";' -.;-.;.;.'; ..t.: 7" -1 tJ,.::. ". ,;::'" ~~ 1 r"'--' :: c ; 1 I'::':'~: '.' ".." .. '". j:;" f;f\ / .~~ lC;' FUTUR!: SEGMENTED CIRCLE a l,.lGHTEOTEE FUTURE :.,;r:;:'~: . . ':.~: . .::.- .,.'......-:-. -'".,.:" C.A.P. HANGAR F80 T.HANGAR , I ~ 0(/ .._oct SCALEINFEET o 200 '00 ftlNG . MANAGEMENT san lrancisco hy area Z <l ...J a.. I- ::> o ~ ...J <l w a::: <l ...J <l Z ~ a::: w I- ?..o 1'0'" J \0":0..+\0'" -Co.. M","j"~ +"'-eL",~ o..'I'ea.. 'Mo: JIf rom: ~ubjed: , { .4I1Il em n r n n dum r/\ - ~'. r-./ ~-'l~ '- '- j ,\ June 26, 1985 "\; \' .' ~. ' Brian L. Almquist, City Administrator ~ Robert D. Nelson, Directur of Finance \ I l ,.. REVENUE SHARING UNCERTAIN~ES At the time of this writing, the dispute over Federal Revenue Sharing payments to the City remains unsettled. This matter was discussed in some detail in the May 31 monthly financial commentary. We do not need final decisions on all Revenue Sharing issues at this time; but on either July 2 or July 16, the Council might wish to consider instructing me to not transfer the $30,000 from Revenue Sharing to the Water Line Revolving Project. (Reference: opposite Page 23 in 84/85 budget.) This action would give the Council some latitude for future reallocations in the event the City's entitlements are going'to be drastically reduced. (At a later date, Council could still transfer the $30,000 to the Water Line Revolving Project by adopting the necessary resolution.) , Respectfully submitted, M Robert D. Nelson Director of Finance RDN/lp cc: Honorable Mayor & Council Nan Franklin, City Recorder / ORDINANCE NO. . - , AN ORDINANCE AUTHORIZING AND ORDERING THE 'INS'rALLATIOl'iOP---- SANITARY SEWERS ON FORDYCE STREET FROM E.N"AIN ST . NORTHERLY. . JW( ~jC AUTHOR- IZING THE ASSESSMENT OF COST OF SAID IMPROVEMENT AGAINST PROPERTY TO BE BENEFITTED THEREBY: AND PROVIDING THAT WAR- RANTS ISSUED FOR THE COST THEREOF BE GENERAL OBLIGATIONS OF THE CITY OF ASHLAND. WHEREAS, the Council has heretofore by Resolution declared its intention to construct the improvement hereinafter described in accordance with plans and specifications and to assess upon each lot or part thereof adjacent to and benefitted by such improvement its proportionate share of said cost of said improvement, as provided by the Charter of the City of Ashland; and WHEREAS, notice of such intention has been duly given and published as provided by the Charter, and a public hearing held thereupon, and it appears to the Council that such improvement is of material benefit to said City and that all proper~y to be assessed therefor will be benefitted thereby to the extent of the probable amount of the respective assessments to be levied for the costs thereof: NOW, THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. It is hereby ordered that sanitary sewers be installed on Fordyce Street from E. Main Street Northerly l\lQ:x~~x~'I~i~p'ar""m<U<:il'IJ"~~~Xlri:X1lllX1<hs:I'''l!-,..il<'''''''''''xao:d~ in accordance with the plans and specifications therefor heretofore aqopted on file in the. cffice., of the Director of Public Works, and that- the cost thereof be assessed upon each lot or part thereof adjacent to or benefitted by such improvement, as provided by the Charter of the City of Ashland. SECTION 2. That warrants for the construction of the aforementioned im- provement shall bear interest at the prevailing rates and shall constitute general obligations of the City of Ashland, and said warrants shall be issued pursuant to and on the terms and conditions set forth in O.R.S. 287.502 to 287.5l0 inclusive. The foregoing ordinance was first read on the 2nd day of July , 1985. , 1985, and duly PASSED and ADOPTED this 16th day of July Nan E. Franklin City Recorder SIGNED and APPROVED this day of JULY 1985. L. Gordon Medaris Mayor . " . . RESOLUTION NO. 85- A RESOLUTION AMENDING RESOLUTION NO. 79-55 AS AMENDED, ADOPTING A PAY PLAN FOR MANAGE- MENT AND CONFIDENTIAL EMPLOYEES. WHEREAS, wage settlements have been reached with the City's labor unions, which settlements range from 2,8 to 4.0 per cent; and WHEREAS, it is the desire of the City to maintain its management pay: plan at a level commensurate with such union settlements. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council as follows: SECTION 1. The salary schedule in Resolution No, 84-40 shall be amended by 3.3 per cent effective July 1, 1985. SECTION 2. The Training/Communications Center Supervisor position shall be adjusted to the same salary schedule as Police Sergeant, SECTION 3, The salary schedule for the confidential positions of Executive Secretary and Administrative Secretary shall be increased by an additional 1 per cent effective July 1, 1985. The foregoing Resolution was READ and DULY ADOPTED at . -.- of the City Council of the City of Ashland on the 1985. a regular meeting day of Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1985. L. Gordon Medaris Mayor r .. , , .. MINUTES ASHLAND AIRPORT COMMISSION June 5, 1985 CALL TO ORDER The meeting was called to order at 12:10 P.M. at the Copper Skillet Restaurant by Chairman Bill Porter. Other members in attendance were Kenn Conger, Rod Stevens, Ken Jones, Bob Milts and Bill Knowles. MINUTES The minutes of the May 1, 1985, meeting were approved as written. MO-GAS The Commission voted unanimously to recommend to the City Council that: 1. An area between the CAP hangar and the entrance road fence be designated for re- fueling of aircraft with mo-gas. 2. That the area be signed and that a fire extinguisher be provided. 3. That aircraft using mo-gas be registered with the FBO. 4. That a fee of $2.00 per month be charged to, offset improvements. /' 5. That the FBO collect the fee along with the tiedown or hangar rental fee and be allowed 20% of the fee for collection. PHOTOS 6. That the airport rules be amended to reflect the adopted mo-gas regulation. Elmont George, Glen Ward, and Kenn Conger will work on searching for photos of the airport. Staff reported on the status of the improvement project. It is still within budget and schedule. Staff noted that it had met with the' Ashland Economic Development Commission to discuss the project. The Development Commission indicated that it would meet with the owner of Ashland Hills to discuss the project. AlP ASHLAND HILLS CONNECTION TO AIRPORT FLY-INS Bill Knowles indicated that he would be willing to contact any group planning to fly in to Ashland and would attempt to make the visit a pleasant one. ADJOURN The meeting adjourned at 12:40 P.M. ~<<(~:'Als~neSt~~~;tr~ ~ ~ ~ . ~ \ CALL TO ORDER MINUTES PUBLIC HEARING OTHER BUSINESS ADJOURNED \ \ \ \ MINUTES ASHLAND BIKEWAY COMMITTEE June 24, 1985 The meeting was called to order at 4:00 P.M. in the Council Chambers by Chair Bev Bennett. Other members in attendance were Florence Inman and Don Daoust. The minutes of the May 20, 1985 meeting were approved as written. A public hearing was held concerning a potential bike- way on Helman St. between Nevada and N..Main. The following persons commented: Ernie Wood, 173 Helman - Indicated that he was opposed to the proposal. He was concerned about parking, notec that trains block the crossing, and he has only a single car driveway and needed the parking. Renter from 325 Helman - Would not like to see parking taken away. Has no driveway in which to park. Mrs. John Reynolds, 505 Helman - Mentioned that there is a lot of truck trafflc on Helman St. which might conflict with the bikepath. Indicated that the City needs to upgrade Oak Street for truck traffic. Ron Davies, 159 & 171 Helman - Opposed to two-way blkepath. Opposed to taklng parking away from busi- nesses on Helman. Noted that there is a child care facility on Helman which would lose its parking. Mary Gately, 101 Orange St. - Thought the bikepath would be safer for children. Questioned whether taxes would go up if bikepath established. Charles Delsman, 567 Beach St. - By letter, opposed concept on the sputh two blocks of Helman. Suggested that path might work better if it followed A or B St. to 5th or 6th St. to connect with E. Main St. All other items on the agenda were deferred until the next meeting. The meeting adjourned at 5:05 P.M. , ~l