HomeMy WebLinkAbout1997-0107 Council Mtg PACKET
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Important: Any citizen attending council meetings may speak on any item on the
agenda, unless it is the subject of a public hearing which has been closed. If you
wish to speak, please fill out the Speaker Request form located near the
entrance to the Council Chambers. The chair will recognize you and Inform you
as to the amount of time allotted to you. The time granted will be dependent to
some extent on the nature of the item under discussion, the number of people who
wish to be heard, and the length of the agenda.
REVISED
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
January 7, 1997
I.
II.
III.
",w:'
V.
.,
PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers.
ROLL CALL
OATH OF OFFICE: Administering Oath of Office to newly-elected officials.
APPROVAL OF MINUTES: Regular meeting minutes of December 17, 1996.
MAYOR'S ANNUAL ADDRESS: "The State of The City:
VI. SPECIAL PRESENTATIONS & AWARDS:
VII. CONSENT AGENDA
1. Minutes of boards, commissions, and committees. {
2. Monthly Departmental Reports - December, 1996.
3. City Administrator's Monthly Report - December, 1996.
4. Approval of Uquor Ucense Application from Ken Williams for an
ESTABLISHMENT, Trinity Lanes at 1505 Siskiyou Blvd.
5. Memorandum from Fire Chief Keith Woodley regarding City Burning
Regulations.
VIII. PUBLIC HEARINGS (Testimony limited to 5 minutes per speaker. All hearings
must conclude blJ:30 p.m. or be continued to a subsequent meeting).
y co~~~n of hearing on request for Outline Plan approval for a seven lot
,/ . subdivision under the Performance Standards Option located at 25
Westwood Street (Continued to 1/21/97).
2. Adoption of an increase in the Transportation'Utility Fee to establish an
"Arterial Street Assistance Account.'
IX. PUBLIC FORUM: Business from the audience J1Qt included on the agenda.
(Umited to 5 minutes per speaker and 15 minutes totaL)
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X. N tNISHED B INE
Authorization for Mayor and Recorder to sign agreements with ODOT for
Sherman Street and Central Ashland Multimodal Path.
3. Election of Citizen's Budget Committee Members (2).
XI. NEW & MISCELLANEOUS BUSINESS:
1. Proposal from RVTD for restoration of 15-30 minute bus service from
January 13 to June 30, 1997.
2. Notice of Special Meeting of City Council at 11 :OOam Thursday, January 9,
1997 at Council Chambers, 1175 East Main, to adopt a resolution calling
for a special election on flood restoration bonds.
XII. ORDINANCES. RESOLUTIONS AND CONTRACTS:
w.d.. ~~CY Second reading by title only of "an Ordinance Replacing Chapter 18.106 of
~ the AMC in Order to Modify Approval Standards for Annexations."
~J 2. Resolution Exempting from Competitive Bidding Certain Emergency
Contracts Related to the New Year's Day Flood, January 1, 1997.
wJ. 6ft 3. A Resolution of the City of Ashland, Jackson County, Oregon, declaring
Official Intent to Issue Reimbursement Bonds to Reimburse Expenditures
Incurred for Flood Damage (TO BE HEARD AT SPECIAL COUNCIL
MEETING ON THURSDAY, JANUARY 9, 1997)
(:if' A Resolution Ratifying the Declaration of Emergency Made by the City
, Administrator and Assuming Additional Emergency Powers During the
Emergency.
XIII. OTHER BUSINESS FROM COUNCIL MEMBERS
XIV. ADJOURNMENT
(Note: Goal-setting, January 17-18
has been cancelled
until further notice)
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MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
December 17. 1996,
PLEDGE OF ALLEGIANCE
Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council Chambers.
ROLL CALL
Councilors Laws, Reid, Hauck, Hagen, Wheeldon and Thompson were present. Councilor
Reid left meeting shortly after presentation of Community Attitude Survey.
APPRO V AL OF MINUTES
The minutes of the Regular meeting of December 3, 1996 were approved with the following
amendment: page 2, item 2, paragraph 3; Councilor Wheeldon requested that minutes reflect
the question of whether to open up the parameters of that fund in the case of an arterial street
request.
SPECIAL PRESENTATIONS & AWARDS
1. Presentation of Community Attitude Survey by Western Attitudes, Inc.
Conservation Director Dick Wanderschied and Barbara Tull from Advanced Marketing
Research presented results of survey.
The survey was summarized as follows listing the top choices; 1) Like most about Living in
Ashland: Size; 2) One Thing to Change about Ashland: Growth issues; 3) Satisfaction with
City Services: Generally "somewhat" ,or "very" satisfied; 4) Rating the Quality of City
Services: Highest marks for "maintaining city park grounds and equipment", "fire response
time" and "ambulance response time"; 5) Population Growth: People still feel population
growth in Ashland is "too fast" or "just right", definitely not "too slow"; 6) Economic
Growth: People feel economic growth in Ashland is "just right" (45%), or "too slow" (30%);
7) Change in Local Conditions: "recycling opportunities" is perceived to have gotten
appreciably better over the past year or two; 8) Quality of Life in Ashland: "physical
attractiveness of Ashland" and "cultural opportunities" were rated highly; 9) Cultural
Diversity: Residents feel there is a moderate amount of ethnic and cultural diversity; 10)
Trust in Local Government: Residents feel there is a moderate amount of trust in local
government in Ashland; 11) Attitude Toward Tourists: Generally positive; 12) Crime: same
level of safety as a year or two ago; 13) Input on City Decisions: "somewhat satisfied"; 14)
Participation in City Government: 18% "very willing" to attend forums,_l'S'% "very willing"
to serve on a short-term committee, 10% would be "very willing" to'rserve on a four-year
committee; 15) City Council Meetings: 60% have watched a City Council meeting, 23%
have attended a City Council meeting; 16) Use of City Pacilities:Lithia Park and local
natural or scenic areas are most widely used; 17) Shopping Behavior: majority of people buy
appliances and do major clothes shopping in Medford; 18) Sources qf Information: Ashland
Daily Tidings and TV news programs; 19) Newspaper readership: front section of the
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newspaper; 20) Contact with the City: 51 % have contacted the City of Ashland by phone in
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City Council Mocting 12-17-96
the last year or two; 21) Employment Status: 42% of Ashland residents are employed in
Ashland, 23% are employed outside Ashland, 29% are retired, and 6% are unemployed,
Councilors Laws/Thompson inls to rearrange agenda, placing unf'mished business after
Public Forum portion of agenda. Voice vote: Laws, Hauck, Hagen, Wheeldon,
Thompson, YES; Reid, NO. Motion passed, 5-1.
CONSENT AGENDA
1 Minutes of boards, commissions, and committees.
2. Monthly Departmental Reports - November, 1996.
3. City Administrator's Monthly Report - November, 1996.
,4. Letter from Ashland Sanitary & Recycling Services concerning closure of Valley
View Landf'ill effective January 1, 1997.
5. Authorization for Mayor and Recorder to sign agreements with ODOT for
Shennan Street and Central Ashland Multimodal Path.
6. Memo from City Administrator regarding Council goal-setting on January 17-18,
1997.
7. Memo from the City Attorney concerning litigation between Thierolf and City of
Ashland, LUBA No. 96-011 and LUBA No. 96-022.
8. Confinnation of Mayor's appointment of Russell Rickert to"Bicycle Commission.
9. Acceptance of Annual Audit for 1995-96.
Councilor Wheeldon requested that item #5 be pulled from Consent Agenda. Mayor
Golden requested that item #7 be pulled from Consent Agenda.
Councilors HagenlWheeldon mls to approve Consent Agenda items #1-4 and #6, #8 and
#9. Voice vote: all AYES. Motion passed.
PUBLIC HEARINGS
'I. Adoption of the Transportation Element of the Comprehensive Plan.
Planning Director John McLaughlin and Assistant Planner Maria Harris presented suggested
modifications to Transportation Element. Harris noted changes based on issues and concerns
that were raised at past public meetings. Clarification on the concept of "modal equity", or
the equal opportunity to use all modes of travel. Noted that there is a new section on
Freeway Access. Suggested adding a new policy to the Street System section, which
coordinates the Ashland downtown plan. Under the pedestrian bicycle goals and policies,
there has been a policy added that the city will encourage the establishment of a community
owned bicycle program. Also under pedestrian bicycle goals and policies, there is currently
a policy that says we will promote a mixed land use pattern and pedestrian environment
design that supports walking and bicycling trips. "Where appropriate" has been added,
which reflects the language that is in the present economic element of the Comprehensive
Plan.
City Council Mocting 12-.17-96
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McLaughlin commented that this document is not for us today, it will be the one that will
result in the changes that will occur over the next 20 years. This is to be used to guide the
future generations in their transportation uses and options for the future. Recommends
adoption of the element.
PUBLIC HEARING OPEN: 7:40 p.m.
Jim SchakelfordJ745 Iowa/Commented that he was glad transportation was a priority.
Commented on the perception that it is safer to drive Siskiyou than to ride a bike. .
Liked the idea to make a plea to the general public regarding changing mode of
transportation. Commented that it would better to keep traffic flowing well in smaller
communities.
Dennis SweeU1135 Wrighton Drive/Commented on the work by the TPAC committee. Felt
the document should be more conclusive of other modes of transportation. Distributed to
council statistic information. Concerned with the availability of parking and Highway 66
configuration. Concerned with change of ownership from State of Oregon to the City of
. Ashland on Highway 66.
Wayne Leeman/147 Blue Heron/Feels the transportation proposal inadequately deals with
the automobile. Commented on several places in the document which he feels is negative
toward automobiles. Document sites time saved in regards to bicycles and walking but does
not take automobiles into account. Feels that the role of automobile should be taken more
seriously as to what its benefit is.
Russ Rickert/l64 Almeda/Representing bicycle club. Appreciated the element that went
into the transportation proposal. Feels the automobile has dominated the city for a long
time. Commented that their club does ongoing education of bicycle ways. Feels a bus
serviCe would help when the weather is a negative element.
Renee Rickert/l64 Almeda/Commented that some people do not feel there is a safer method
of transportation than the automobile. Would like to have seen all modes of transportation
treated equally in the document.
Richard Jensen/9159 Wagner Creek Road, TalenUCommented on his resolution to use
alternative ways of travel. Feels the proposed Transportation Element is an excellent
document. Commented on his disappointment with the stand that the Chamber of Commerce
has taken on the transportation proposal." Feels this plan would encourage drivers to get out
of their vehicles.
Brian Norton/46 Lincoln/Urged Council to adopt transportation plan. Feels this document
would make the city a bike friendly town.
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David Bubb/975 Anderson Creek, Talent/Feels many proposals in transportation document
are user friendly for the city. Commented that the City of Ashland has been noted for the
high level of alternative means of transportation currently.
Zach Brombacher/1370 Tobnan Crk RdlStated th'at it was hopeless to change the council
perception to the transportation proposal. Commented that he understood that the State
Highway is going to divert drivers down Siskiyou Boulevard which would mean that Siskiyou
Boulevard may be widened. Doesn't feel the future is going to get any better for streets.
Bob Taber/97 Scenic Drive/Commented that he felt the document was conservative.
Appreciated that transportation was being addressed. Need to find other ways for
transportation, other than getting into their cars. Feels this is an opportunity for the City to
create a unique transportation plan. Need to have in place and growing, a mass transit
system and with dis-incentives to not driving the car. Feels the proposed transportation
document is a good start. Need to show businesses that this is a viable and beneficial to
their businesses.
Martin Levine/2122 Creek Drive/Read statement to council on his position regarding
proposal. Noted whether it would be reasonable to expect hillside residents to walk or
bicycle from locations difficult to reach by car and how elderly would get around.
Questioned the reality of expecting people to use bicycles or walk to downtown stores and
restaurants in poor weather conditions.
Larry Medinger/1160 Oak Street/Feels the transportation document addresses the tourist
season. Feels we should do more with what we have.
Peter FinkIe1785 Beach Street/Spoke on his experience on the TPAC committee and how
they were trying to enhance the quality of life in Ashland. .
PUBLIC HEARING CLOSED: 8:25 p.m.
Mayor Golden clarified that nowhere in the plan does it say people cannot drive. It is
understood that there are times for the elderly when it would be more difficult to take
alternative modes of travel. The public transportation portion of this is to try to help with
this and also to increase shuttle cars throughout the city for the elderly is an important
component. It is understood that people who live on the hillside will have to drive, but
. hoped to encourage more development in the flat land where eventually as infill happens,
buses become more economically feasible, or walking and bicycling.. Narrowing streets are
intended to slow traffic and make pedestrians and bicyclists safer. It is felt that is a very
positive plan for downtown businesses in Ashland. Plan is about providing opportunities for
individuals to choose alternative modes of transportation. Plan is meant to be visionary.
Council commented that this plan is a way of looking toward the future. This plan will
provide opportunity to use other forms of transportation which are safe and reasonable means
of alternative transportation. Feels there is a false sense of perception that the document is
c;ty Council Mcding 12-11-96
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trying to force people from using automobiles. Plan is to encourage other means of
transportation and the only way to do that is to provide other means of transportation that is
both convenient and easy to use. .
Councilors Thompson/Wheeldon mls to approve adoption of Transportation Element
with the additional proposed amendments. Roll Call: Wheeldon, Thompson, Laws,
Hauck and Hagen, YES. Motion passed.
2. Request for Outline Plan approval for a seven lot subdivision under the
Perfonnance Standards Option located at 25 Westwood Street.
Mayor Golden read statement regarding procedure for Land Use Hearing. Called the hearing
to order.
EX PARTE CONTACT:
Councilor Wheeldon: Met with residents of Westwood; Councilor Hagen: attended prior
Strawberry/Westwood planning meetings; Councilor Hauck: site visit.
Planning Director John McLaughlin and Assistant Planner Bill Molnar presented the
standards and criteria for outline plan approval. Stated this is a straight-forward subdivision
of seven lots, reported that during the testimony at the Planning Commission there was
concern raised about the improvement of Westwood Street. Westwood is now an unpaved
street from its intersection with Orchard south to where it goes through this project. The
applicant has proposed that Westwood be improved through the project at her expense or a
Local Improvement District formed. As a condition, the applicant has been required, should
an LID not be formed, that before the subdivision would be approved by signing the final
plat, an LID must in place or the applicant has improved the street or provided full bonding
for this improvement to guarantee that the improvement would be done.
Council questioned whether there were properties that had signed "in favor" of an LID.
McLaughlin explained that there are property owners who have previously signed "in favor".
McLaughlin explained that in the Pinewood West cul-de-sac there is potential pedestrian
linkage and this has already been proposed.
Council questioned whether this was an LID issue. McLaughlin explained that one of the
conditions to approval of the development is a condition that there be a improvement of
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Westwood Street.
PUBLIC HEARING OPEN: 8:55 p.m.
APPLICANT:
Anna Hassell/25 WestwoodlDan Harris 2101 Dead Indian Road, representing Ms.
Hassell/Property was purchased over 10 years ago with the intention that it provide for her
in retirement. Commented that Hassell has met with neighbors many times and city staff
City Council Meeting 12-17.96
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also. Feels the only issue is, who is to pay for the improvement of Westwood Street.
Commented that the language in the city ordinance requires that Hassell show that paved
access to and through the development can be provided. The findings made by the Planning
Commission indicate that the applicant has proposed to improve Westwood Street from
Orchard Street up and along the frontage of her development through the formation of a
Local Improvement District. A preliminary plan for the proposed street improvement has
been provided by the applicants consulting engineer. If a local improvement district is not
formed the applicant will have the option of improving Westwood at her cost. The
information provided in the record this far establishes the fact that this is an unimproved dirt
road, but the requirements, by city ordinance does not allow this to remain unimproved if a
development is approved. Commented that the LID issue, is a issue for council hearing at a
later time. Commented that the merits of the application have been stated by the planning
staff in that this is a application for a seven lot subdivision with future plans of developing
three more lots.
IN FAVOR: None
APPELLANT/OPPOSED:
Richard Stevens/131 No. Bartlett, Medford representing the Westwood Neighbors/Feels
the issue of the LID has been exaggerated. Feels the real issue and primary concern of the
Westwood Neighbors, is Section 3, item #2 of the Planning Commission order. The
Westwood Neighbors do not want to pay for the improvement of the street which would be
to the benefit of the applicant. Stated that if the council were to remove this first. phrase, the
Westwood Neighbors would probably go away, and not object to this development.
Concerned that there is no way to determine, at this stage, the procedure and cost of a Local
Improvement District. Feels it is the responsibility of the subdivider to provide street
pavement to and through their subdivision. Does not believe the City can allow subdividers
to use Local Improvement Districts as an assistance for subdivisions.
Raised two issues, one of procedural and one of substantive issues. The procedural issue
involves the criteria, sites application of ORS 197.763 S3. States that this ORS requires that
notice of a hearing list the applicable criteria from the ordinance and the plan that apply to
the application at issue. Stated that the notice of the public hearing before the Planning
Commission and the City Council which was read previously by the staff, "that the
development meets all applicable ordinance requirements of the City of Ashland", is not
adequate. Further stated, you must extract from your plan and your ordinances the
applicable criteria, inform all parties involved what the criteria is, failure to do this, is a
procedural problem. Submits to council, that requiring that a Finding be made, that an
application meet all applicable ordinances of the city of Ashland, fails to meet that standard.
Feels that procedurally this application and the process used by the City of Ashland is flawed
and the due process rights of the opponents have been prejudiced. Urged council to reverse
the decision of the Planning Commission because of the due process problems with regards
of the listing of applicable criteria.
City Council Meeting 12-17-96
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The second issue raised is a substantive one. Cautioned council that it is difficult for him to
raise substantive issues based on the procedural flaws. If he does not know the criteria, and
they have not been articulated to him, what is he suppose to address to the council. Mayor
Golden clarified that Stevens may not know what the ordinance requirements are,
Comments on Planning Commission Findings Section 2, item 2.2, that Performance
Standards chapter 18.88 is the first time this chapter appears in this proceeding as an
identifying criteria. Also points out that the Planning Commission did not state how the
application met those identified sections of the Ashland Muncipal Code, nor did they make a
definitive finding that all applicable ordinances of the City of Ashland have been met.
Points out that the decision in the order by the Planning Commission is conclusary, they did
not go through the steps and processes to identify the proper criteria or to say this is the
criteria, these are the facts in the record and this is the discussion, reason and conclusions
met, and this is the decision. Does not go through the process of stating how a particular
application met the standards.
Gave examples of criteria noticed, "that the development meets all applicable ordinance
requirements of the City of Ashland", the Commission concluded that the application
satisfied section 18.88 of the AMC. He is confident that section 18.88 does not contain all
the standards or all of the applicable criteria of the City of Ashland.
Stated that applications are required to demonstrate that key facilities can be provided. They
are identified as sewer, water, paved access (to and through the development), electricity,
urban storm drain, police and fire protection and adequate transportation. The Planning
Commission based on information submitted to the record, addressed some of these, but the
Planning Commission is silent in regards to storm, sewer, police and fire protection and
adequate transportation. And, the Planning Commission failed to determine whether or not
the development will cause a city facility to operate beyond capacity.
The third criteria requires that the natural features be identified and be set aside. Of the
natural features identified in the Planning Commission order, only trees were of apparent
concern. Feels there are other features that require consideration by the City of Ashland,
such as Wrights Creek.
The fourth criteria requires that the development will not prevent adjacent land from being
developed for the uses shown in the Comprehensive Plan. He understands that in the
. process, you have to look at the entire parcel when doing an Outline Plan. This was
amended with a 11 lot subdivision. Part of the original 7 lots which are on one side of
Wrights Creek, shows a open space easement for the creek itself, but when expanded to the
additional lots, the map shows a dedicated way 36 feet wide which consumes a great portion
of the set aside open space. He does not feel this meets the criteria, in that the development
will not prevent adjacent land being developed. Questioned if you can adopt a "part" of a
outline plan.
City Council MoetJDg 12-17-96
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There are some additional problems with the summary document in that the density
requirements needs to be revisited. States there are 11 lots on this particular subdivision, not
10 as reported or 7 as approved. There is a split jurisdiction that was never addressed and
by subdividing this land created a nonconforming parcel.
Stated that chapters 18.62, 18.80, 18.88, 18.14, 18.16 of the AMC were either not
addressed or were inadequately addressed. Burden of proof lies with the applicant and does
not believe the applicant carried the burden of proof.
Daryln Adams/189 Westwood Street/Supports appeal being overturned, because there are
so many things wrong with it.
Henry Kneebone/449 Orchard! Asks that the subdivision be denied until the issue of who
pays for the improvement of Westwood is straightened out.
STAFF RESPONSE: ,
McLaughlin stated that the issues raised during this hearing, were not raised at the Planning
Commission hearing. These were not points that the staff, the applicant or anyone had an
opportunity to address. The opponents addressed different issues than what are the
substantive ones that were raised throughout the process.
The Findings were not written to address these issues as they were not issues raised during
the Planning Commission hearing. Some of the Findings are short, because there were no
opponents arguing about these points, so the Findings are adequate based upon the level of
opposition. Does make the Findings vulnerable when opponents are given an opportunity to
raise issues that were not raised previously. What this means is that the applicant will need
to go back and address all of these issues and find answers to everything that has been
raised.
McLaughlin explained for council regarding the issue of dedicated open space with the road,
that the applicant modified the application to do an outline plan of only 7 lots. The other
ones are what the applicant is considering, but are not up for approval at this time. This
application is for a seven lot development.
City Attorney Paul Nolte stated that the notice does state that applicable criteria are attached
and is in the document on page 2, which is the criteria for an outline plan approval. Within
those criteria, there is a listing that the development meets all applicable ordinances
requirements of the City of Ashland. The council would have to make a finding that there
are no other applicable ordinances, if that in fact is the case. If there are, it is incumbent
upon the opponents to identify and raise those, if the Planning Commission or the Council
thinks there are no applicable ordinances. Nolte stated that Stevens has raised a series of
chapters that he feels are applicable, and if they are and have not been addressed, then the
decision would fail if they are applicable and there is not evidence in the record to address.
them. This needs to analyzed, but the notice does meet with the statute by listing what the
City Cooncil Mocting 12-17-96
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applicable criteria are. If there are some that weren't listed, and have now been identified.
we will have to make sure that are satisfied in this proceeding.
REBUTTAL:
Dan Harris stated that the only issue raised to the Planning Commission dealt with the cost
associated with improving Westwood Street. Explained that during the Planning Commission
hearing the opponents were continually reminded to address the criteria and there was no
mention of anything other than the LID. Does not feel there is any standing for the
opponents who made this appeal. Commented that during the Planning Commission hearing
there was a cost estimate made of $5,000 per lot for the improvement. Clarified that this is.
an application for seven lots.
PUBLIC HEARING CLOSED: 9:30 p.m.
COUNCIL DISCUSSION: .
It was clarified for Council; that because this is a de novo Hearing, anything that. is ,
introduced to the Council becomes part of the record.
City Attorney Paul Nolte, explained that chapter 18.108 was revised within the last year and
that chapter concerns procedures that the Planning Commission and Council are to use in
Land Use matters. Matters appealed to the Council, the appellant must specify or give
specific grounds for which the decision should be reversed or modifi.ed based on the
applicable criteria or procedural irregularity. The council also provided that the appeal shall
be a de novo evidentiary hearing. The intent of the language is that the appellant must
specify something that the Planning Commission did wrong based on applicable criteria. The
council wanted to leave the hearing open to all issues that it wanted to consider and all issues
would be fair game for council. The appellant did not list any of the things that Mr. Stevens
brought forward to the council, except the one on transportation to and through the
subdivision. .These are valid issues before the council, and council will have to either find
that they have been addressed or are not relevant, or allow a continuance for the applicant to
address these issues.
Council discussed the unfair advantage to the applicant and should consider a continuance to
allow applicant time to address the issues raised.
Hagen stated that he had heard nothing that would lead him to believe that the applicant has
not met all the necessary. criteria. Felt the real issue is the formation of an LID and who is
going to pay. Based on this, sees no reason to delay.
Council discussed. the need for additional information to determine if applicable standards are
met according to the requirements of the city ordinances. Nolte clarified for council that
their obligation is either to fmd there are no other applicable ordinances, but they would have
to in doing that, address the ordinances that were raised as being applicable, and find
City Council Me<ting 12-17-96
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whether or not they are relevant and the councils reasons for finding whether or not they
were relevant.
Council discussion regarding sending plan back to the Planning Commission and questioned
procedure if appealed to LUBA.
Councilors Hauck/Thompson mJs to continue public hearing to January 7, 1997 in order
to deal with specific issues on applicable ordinances. Discussion: Nolte clarified for
council that the assumption he is following the law is correct, the problem is, because .
the issue has been raised, it has to be addressed if it is appealed to LUBA. What the
council would be protecting, is that whatever decision is made, that it would stand- if
appealed to LUBA. Voice vote: all AYES. Motion passed.
3.
. Adoption of an increase in the Transportation Utility Fee to establish an "Arterial
Street Assistance Account" (37e) and to restore 15-30 minute bus service (67~).
No time allowed, to be placed on future agenda.
4. Proposal from RVTD for Restoration of Service.
No time allowed, to be placed on future agenda.
PUBLIC FORUM
None
UNFINISHED BUSINESS from December 3, 1996.
1. Oral report of City Attorney on A.D.A. issues relative to Highway 66 sidewalk
repairs.
No time allowed, to be placed on future agenda.
2. Request from Lester Zimmerlee, 250 Clay Street, for water connection outside of
City limits.
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I Lester Zimmerlee stated that his well has become contaminated and requests approval for
I water connection. The property is 4.77 acres and is a single residence. The property is
served by city sewer currently. _
Council discussed the need to re-visit policy regarding connection of city services outside the
city limits. There is general agreement that this policy needs clearer guidelines.
Councilors ThompsonlHauck mJs to approve request for water connection. Roll Call
vote: Laws, Hauck and Thompson, YES; Wheeldon and Hagen, NO.
Motion passed: 3-2. '
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Councilors Hauck/Hagen mls to continue meeting past 10 p.m. Voice vote: all A YES.
Motion passed.
3. Fll'St reading by title only of "An Ordinance Replacing Chapter 18.106 of the
Ashland Municipal Code in Order to Modify Approval Standards for
Annexations. "
Councilors Hauck/Hagen rnls to approve first reading and place on agenda for second
reading. Roll call vote: Hauck, Hagen, Wheeldon, Thompson and Laws, YES. Motion
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4. Second reading by title only of "An Ordinance Amending chapter 4.20 of the
AMC relating to Systems Development Charges."
Councilors Hagen/Hauck rnls to approve Ordinance # 2791. Roll Call vote: Hauck,
Hagen, Wheeldon, Thompson and Laws, YES. Motion passed.
5. Reading by title only of "A Resolution directing the City Administratorto give
notice to owners to repair sidewalks on Siskiyou Blvd., Oak Block (Old Armory),
Lincoln School, and Triangle Park; or charge such owners if City makes
repairs. "
Councilors Hagen/Wheeldon rnls to approve Resolution # 96-50. Roll Call vote: Hagen,
Wheeldon, Thompson, Laws and Hauck, YES. Motion passed.
NEW & MISCELLANEOUS BUSINESS
1. Report from Park Director and City Ailminiq;rator on cost of alternative water
for Oak Knoll Meadows Pond/Oak Knoll Golf Course irrigation.
City AdministratorBrian Almquist read memo regarding alternatives of water supply at Oak
Knoll and memo from Ashland Parks and Recreation Commission.
PUBLIC HEARING OPEN: 10:15 p.m.
Chris Skrepetos/4424 Hwy 66/Presented council with packet information which he requests
. the council to re-consider the affect of competing with property owners outside the city for a
limited resource up which they are totally dependent. Urged council to withdraw application,
Stated that the deadline is January 3, 1997.
Mary Eaton/155 Westwood/Stated that she owns property in the vicinity that has dry holes
and has to haul in water. Encouraged council to not approve another well.
Pat Super/305 Maywood Lane/Stated that her well of four years has dropped. Not
convinced that the proposed well would not effect the wells in the neighborhood.
City Cooncil M","", 12-17-96
II
Vera Kirkpatrick/l0950 Corp Ranch Road/Objected to the density increase in their area
due to the increase level of use in water. Requests council to re-consider putting in a well.
Feels the cost of the alternate is a much better solution.
Del Tobiasson/3045 Hwy 66/Commented on how he has experienced wells that have quit
flowing. Feels that it is possible the well will effect other wells.
Joseph Tobiasson/231 Van NesslDoes not believe this is a good neighborhood policy.
Suggests enlarge pond, use ravine as additional pond and utilize TID water.
PUBLIC HEARiNG CLOSED: 10:25 p.m.
Council discussion on allowing a well to be drilled when selling water outside the city is not
allowed. The issue of keeping the golf course green and if this well would keep the pond in
question filled. Question was raised as to what the impact would be on the neighbors. It
was noted that there could be alternatives to drilling this well in the future.
Councilor Hauck commented that he understood that the reason council put this off in the
first place was to give Mr. Skrepetos time to get his facts together and take this information
to the Water Resource Council. Hauck does not feel competent enough in making this
decision and would feel more comfortable. in having Water Resources make this decision.
Laws commented that the Parks Department had indicated that the well would only be used
in the early spring and late fall when TID water would not be allowed. The Parks
Department indicated that there would be only a minimal amount of water used by the well
and would have minimal impact on the neighborhood.
Councilors Thompson/Hagen m/s to withdraw application for well permit. Voice vote:
all AYES. Motion passed.
2. Election of Budget Committee members (2). "
No time allowed, to be placed on future agenda.
3. Authorization for Mayor and Recorder to sign agreements with ODOT for
Sherman Street and Central Ashland Multimodal Path.
No time allowed, to be placed on future agenda.
4.. Authorization for Mayor and Recorder to sign agreements with ODOT for
. Sherman Street and Central Ashland Multimodal Path.
No time allowed, to be placed on future agenda.
5. Memo from the City Attorney concerning litigation between Thierolf and City of
Ashland, LUBA No. 96-011 and LUBA No. 96-022..
No time allowed, to be placed on future agenda.
city Council M<<ting 12-17-96
12
., 't
ORDINANCES. RESOLUTIONS AND CONTRACTS
1. Reading by title only of "A Resolution Setting a Public Hearing in the Formation
of a Local Improvement District on Orange Avenue from Helman to Laurel
Streets" for January 21, 1997.
Councilors Hauck/Hagen mls to approve Resolution #96-49. Roll Call vote: Laws,
Hauck, Wheeldon, Thompson and Hagen, YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
None
ADJOURNMENT
Meeting was adjourned at 10:30 p.m.
Barbara Christensen, City Recorder
Catherine M. Golden, Mayor
City Council Meeting 12-17-96
13
",.
"
ASHLAND HISTORIC COMMISSION
Minutes
December 4, 1996
CALL TO ORDER
The meeting was called to order at the Ashland Community Center by Chairperson Jim
Lewis at 7:42 p.m. Members present were Terry Skibby, Jim Lewis, Keith Chambers, Bill
Harriff, Cliff Uewellyn and Larry Cardinale. Also present was Associate Planner Mark
Knox and Secretary Sonja Akerman. Members Curt Anderson, Vava Bailey and Joyce
Cowan were absent.
APPROVAL OF MINUTES
Chambers moved and Harriff seconded to approve the November 6, 1996 Minutes as
submitted. The motion was unanimously passed.
STAFF REPORTS
Planning Action 96-140
Conditional Use Permit - Transfer of Ownership
111 "B" Street
Clarence M. Longley
Knox stated the applicant is requesting a transfer of ownership for the existing traveller's
accommodation. There have been no complaints from the neighbors and Staff is
recommending approval.
Chambers moved and Skibby seconded to recommend approval of this application to the
Planning Commission. The motion passed unanimously.
Planning Action 96-139
Site Review
545 "A" Street
Jerome White, Doyle Brightenburg, Cynthia White, Peter Brnnner
Knox related this proposal is for the construction of a 4,756 square foot mixed-use building.
The 2,350 square feet on the ground floor will comprise offices. One two-bedroom
apartment and a one-bedroom apartment will constitute the second story. The design is a
classic box style with angled bays, stepped in entry, two-dimension horizontal lap siding (8"
on the first floor and 6" on the second floor), and windows that are double hung in
appearance. Staff feels this application meets all the design standards and is recommending
approval.
A
,
,.
Skibby said the designers had originally presented the plans to the Review Board with brick
to be used on the first floor. Architect Jerome White said they would like to use brick,
however, because of the afford ability, it may be impossible. He added he would rather get
approval for the lap siding, with the possibility of being able to change it to brick, rather
than receiving approval for the brick and then having to change it to wood.
The Commission discussed the zero side yard setback to the east and it was generally agreed
they would like to see more buildings with these setbacks in this area. White said they are
taking the lead with this setback and their building will influence what is built on the vacant
lots on either side of theirs.
Knox noted the meters on the right side will be screened by a split face masonry wall that
will have a trellis on top.
Skibby stated he thinks this is a very good design for the Railroad District and the Fourth
Street area. He then moved to recommend approval of this application. Harriff seconded
the motion and it was unanimously approved.
Planning Action 96-143
Site Review
136 North Second Street
Mary Nelke
Knox stated this application is for the construction of a two-story second residence on this
property. The existing house has recently been upgraded. The proposed house is of
traditional design with double hung windows and a porch. Staffs concern has to do with the
building height in relation to the house in front. The previous owner has been helping the
applicant (new owner) with the design. Knox stated that in talking with the previous owner,
there may be ways to bring down the height, such as dropping the roof, using pony walls,
and putting the house on a slab. The proposed house will have horizontal siding and 1" x
4" trim. Knox also added the roof line of the house and porch do not work as drawn.
Skibby said in his observation, the new house would overwhelm the existing house. Harriff
said the existing house seems to be the smallest house in the area. Chambers emphasized
the necessity of seeing elevations of the existing house relating to the proposed house. His
biggest issue is overcrowding, and he stated he would prefer a smaller residence, maybe a
story and a half. He would like the applicant to address the massing. Harriff said it is
unfair to judge against the front house because it is so small.
Lewis commented if approval is granted for this design, he would recommend using 1" x 6"
trim. Also, there should be a five inch space between the double hung windows.
Skibby maintained the proposed house would give a false history to the area.
II
Ashland Historic Commission
Minutes
December 4, 1996
Page 2
"t
Mary Nelke's son-in-law, Robert Zundel, said they are proposing a house with the same
scale as the one directly across the street. Anything else would be an anomaly. Mary Nelke
made reference to the Church on the corner of Second and "B" Streets, the Kane House on
the corner of "B" and Third Streets, and the Silsby House on the corner of Third and "C"
Streets. She declared when you look at the bungalow, the major portion would go with the
streetscape.
Cardinale asked about the height of the house Zundel referred to. Lewis said it is most
likely a story and a half. Skibby remarked he is still concerned with the compatibility to the
other houses, but feels a story and a half would work better than a two-story house.
Knox stated the roof line as drawn doesn't work with the design and it doesn't meet solar.
Staff needs the design to be drawn to scale.
Cardinale commented that in looking at Skibby's photo, he sees the proposed house as
looming up behind the existing house. He asked if the applicant had considered moving the
existing house to the back of the property and building the new house in front, as he said
he finds it awkward as proposed. He added it was typical to have smaller bungalows in the
back. Nelke stated that moving it was considered, but it would cost $10,000 and this would
not be financially feasible.
Knox stated that philosophically, the Planning Staff would probably not support moving the
house to the rear of the property. He said the applicant needs to come back with a design
to make the roof line and solar work. The design needs to be drawn to scale. Skibby added
he doesn't feel the scale is consistent with the Site Design and Use Standards.
Lewis noted that by putting the house on a slab, the bellyband, which is an integral part of
historic homes in the area, will be lost. Harriff said since it will be in the rear it shouldn't
matter as much. He also stated the Commission and the owner will have more of an
opportunity to work on scaling down the house since it needs to be redrawn to meet solar.
Skibby said the previous owner came to the Review Board with more of a Craftsman design
to begin with. This design is significantly different. Chambers stated the Commission is
concerned more with the "appearance" of the building rather than square footage. There
may be a design that does not appear so massive, yet gives the owner the same amount of
space.
Nelke asked the Commission if the existing house, which was built in 1900, has any historical
value. Lewis answered that every house on Second Street probably has at least a
"secondary" rating on the Landmarks List and they all have historical value. He added he
would not have a problem with a compatible structure in the rear.
Skibby asked the applicant to consider another design whereby the massing would not be
so evident. Llewellyn noted that in looking at the elevations, he doesn't know if they would
gain much with a Craftsman design. Harriff maintained the design has to meet the solar
II
Ashland Historic Commission
Minutes
December 4, 1996
Page 3
r
criteria. He also said he feels it is appropriate to make the mass feel less imposing, but not
necessarily abandon the design.
Chambers moved to deny this application as currently formulated because 1) it requires a
roof redesign since it does not meet solar criteria, and 2) the massing is out of scale with
the existing historical house. Harriff seconded the motion and it passed unanimously,
Knox clarified the applicant can come to a Review Board within the next couple weeks. If
the Review Board and Staff approve the new design, the applicant can proceed.
At 10:20, Knox stated it was necessary to re-open the public hearing because in order to expedite
this application for the owner, if the Historic Commission called this action up for a public
hearing, it could rescind this if an appropriate design was submitted to the Review Board within
a couple weeks. Therefore, Chambers moved and Llewellyn seconded to call this action up for
a public hearing. The motion was unanimously passed.
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
November follow:
485 "A" Street
142 East Main Street
180 Lithia Way
223 Fifth Street
199 Sherman Street
100 Alida Street
120 East Main Street
152 Sherman Street
140 Seventh Street
423 North Main Street
130 Will Dodge Way
534 Siskiyou Boulevard
90-92 North Main Street
REVIEW BOARD
Steve Hoxmeier
Allen Connolly
Gen Kai Restaurant
Peter Silverman
Peggy Newman
John & Leslie Foster
Starbuck's Coffee Co.
Dave & Meredith Compton
Paul Comstock
Hoffard Haus Apartments
Inkwell Tatoo
Summer Place Inn
Europo-Let
Addendum
Remodel
French Door
Reroof
SFR
Studio
Remodel
Remodel
Interior Remodel
Sign
Sign
Sign
Sign
Following is the schedule (until the next meeting) for the Review Board, which meets every
Thursday from 3:00 to at least 3:30 p.m. in the Planning Department:
December 5
December 12
December 19
December 26
January 2
Skibby and Harriff
Skibby, Bailey, Cowan and Lewis
Bailey, Cowan, Chambers and Skibby
Skibby and Harriff
Skibby, Cowan and Harriff
Ashland Historic Commission
Minutes
December 4, 1996
II
Page 4
''0
OLD BUSINESS
Proiect Assil!Dments for Plan nine Actions
I PA # I Address I Person(s) Assigned I
96-063 62-66 East Main Street Terry Skibby
96-075 265 North Main Street Vava Bailey
96-071 248 Eighth Street Curt Anderson
96-058 264 Van Ness Avenue Jim Lewis
96-098 190 Oak Street Vava Bailey
96-086 685 "A" Street Curt Anderson/Jim Lewis
96-110 499 Iowa Street Joyce Cowan
96-112 249 "A" Street Jim Lewis
96-9139 545 "A" Street Terry Skibby
NEW BUSINESS
Gary Afseth/Trinitv Euiscoual Church
Architect Gary Afseth then spoke to the Commission about future changes to property
surrounding the Trinity Episcopal Church located at 44 North Second Street. He said the
church is planning for its next 100 years. The original cornerstone was laid in 1894 and the
first service was held in 1895. The membership decided in the 1980s it wanted to remain
downtown. Consequently, it has purchased both properties to the north. Both the parish
hall and the church are on the National Register of Historic Places. Afseth stated the
Morgan House directly to the north of the church is currently vacant, however it was used
as a private residence until the church bought it in 1986. (Although Afseth referred to the
house located at 66 North Second Street as the "Morgan House" because of its previous
owners, it is listed as the "Beach-Good House" in the Heritage Landmarks list.) It had
never been used by the church prior to its purchase.
Afseth said his primary purpose at the Historic Commission meeting was to bring the
Commission into the process. He said he has documented all the existing buildings and has
done a space needs study for the church. The church would like to move the rectory office
from the sanctuary to a separate building and build a new structure which will either be an
educational center or parish hall. He then presented four alternative site plans of different
ways of developing the property. He also stated he has spoken with Elisabeth Potter from
the State Historic Preservation Office.
II
Ashland Historic Commission
Minutes
December 4, 1996
Page 5
,J'
The Commission discussed the different schemes and the conceptual drawing. Afseth said
, he would like to incorporate a campus on the property while maintaining the church as the
dominant structure.
The Commission was split on keeping the Beach-Good House on the property or moving
it completely off the property. Most thought it should be retained and used on the property,
even if it is moved within the property. The church members said they definitely do not
want the house demolished, whether it is used on the property or not.
Afseth will seek Commission input during the design process.
ADJOURNMENT
With a motion by Skibby and second by Chambers, it was the unanimous decision of the
Commission to adjourn the meeting at 10:25 p.m.
,I
Ashland Historic Commission
Minutes
December 4, 1996
Page 6
.'
.
CITY OF ASHLAND
Administration
Office of the City Administrator
MEMORANDUM
DATE:
December 31,1996
TO:
Honorable Mayor and City council
Brian L. Almquist, City Admlnlstrat~ .1
Monthly Report - December 1996 '.' .
FROM:
RE:
The following is a report of my principal activities for the past month and a
status report on the various City projects, and Council goals and notes to staff for
1995-96 and 1996-97.
I. PRINCIPAL ACTIVITIES:
1. participated in School Finance study session with Board and Budget
Committee regarding effects of Measure 47, and prospects for renewal of Youth
Activities levy.
2. Had coffee with Councilors Hauck and Hagen to discuss various city issues.
r:.r.!'i.,. "
3. Met with architect Gary Afseth to discuss progress on evaluation of city hall
space needs.
4. Met with Engineer Tom Davis to discuss his comments and
recommendations on Sluicing Committee report.
5. Met with subgroup of Communications Committee to identify cost items in
various proposals made by committee.
6. Participated in meeting with Sluicing Alternatives committee and Engineer
Tom Davis. ~
7. Had coffee with Councilors Hauck, Thompson and Hagen to discuss various
city issues.
8. Attended joint meeting of Council and Budget Committee to hear
presentation of Finance Department Strategic Plan.
9. Participated in LID subcommittee meeting.
10. Met with Jill Turner to finalize Capital Improvements Plan to be presented to
City Council early in 1997.
11. Met with Parks Director Mickelson to prepare report to Council on costs of
alternative water supply to golf course.
12. Attended presentation on computer imaging of city records.
13. Attended annual meeting of Public Power Council in Portland to hear
presentations by BPA Administrator Randy Hardy, Pacificorp Executive Fred
Buckman, and Senator Hatfield.
14. Attended nominating committee meeting for Northwest Public Power Assn.
Board of Directors in Portland.
15. Attended annual meeting of Oregon Municipal Electric Utilities in Portland.
16. Met with Ashland Sanitary Service and Emcon Engineering to discuss landfill
closure and alternatives for disposal of leachate.
17. Participated in Audit Committee meeting to review 1995-96 annual audit and
Management Letter.
18. Met with John Butler of Oregon Stage Ughting and Pete Belcastro to review
colors and lighting fixtures for TV upgrade of council chambers.
19. Attended annual employees Christmas potluck at Pioneer Hall.
20. Met with OSF General Manager Paul Nicholson to discuss status of remodel
of Pioneer Building/elevator project.
21. Had coffee with Councilors Reid and Wheeldon to discuss various city
issues.
22. Had breakfast with Medford City Manager Anderson and County
Administrator Raymond to discuss topics of mutual concern.
23. Met with Editorial Staff of Daily Tidings to discuss current and Mure city
issues.
2
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24. Met with Board of Trustees of a fraternal organization and Fire Chief
Woodley to discuss appraisal of property. -
~
25. Had coffee with Councilor Hauck to discuss various city issues.
STATUS OF VARIOUS CITY PROJECTS:
1. Capital Improvement Plan. A study session was held on June 19 to present
the preliminary draft of the plan for Council review. The City Council approved the
ordinance implementing new SDC fees on December 17. Now that these fees are set
(with the exception of Transportation SDC'c), we have revised the CIP and plan to
present it to the Council in February. When the Transportation Project Plan is complete
and revised SDC'c adopted, we will present an addendum to the CIP for these
projects. .. .
2. Indiana/Siskivou Realianment. The preliminary design has been agreed to
by the three parties and all have now approved the. contract. At a meeting with college
and state officials, it was agreed that city electric crews might be used to relocate
some of the signals and thereby allow the project to be completed within budget this
summer. Plans are now being prepared for bids.
3. WNTP Uparade/Wetlands Demonstration Proiect. The contract for the
demonstration Wetlands/soil treatment was awarded at the June 3 meeting. DEQ has
approved our schedule. We awarded the bid to CES Engineering and they made their
first report to the Council on November 5. The Parks Commission has approved final
plans, and construction should begin after the first of the year. '1;
,
4. Central Ashland Bikeway Proiect. Adkins Engineering has been awarded the
design contract, and we are hoping to go to bid after the first of th~ year on the "A"
Street to Shamrock Lane portion. The Shamrock to Tolman portion has been
approved using cMAC funds, and the Council will approve the contract on December
17, with construction slated for 1997-98.
5. LID/Arterial Street Fund. The Council set a public hearing for December 3,
and asked that copies of the report and recommendations be sent to all interested
parties prior to the hearing. The Committee met again on December 9 and decided to
proceed with the establishment of the Arterial Street Assistance Account, but
determined that more work is needed on the other aspects of their recommendations.
6. E. Main'Street widening-RR to Walker. Bids were opened which were
substantially over the engineers estimate. We have decided to re-bid the project in
February 1997. ,\. "
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3
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7. Mountain/E. Main Signalization. We have been awarded a grant from the
Gasoline Anti-trust suit proceeds in the amount of $75,000. We are in the process of
preparing the signal plan and hope to be ready to begin the project by late early
Spring with most of the work being performed by the Electric Dept. and Street Division
crews.
8. Misc.concrete/sidewalk construction. This project includes the first third of
sidewalk replacement on Hwy.66 and sidewalk repairs and construction throughout
the city, as well as handicap ramps and other facilities. Bid was awarded and work is
underway. Council placed a hold on. tree removal and sidewalk repairs at its
November 5 meeting. City Attorney Nolte will report his findings on ADA issues at the
January 7, 1997 meeting.
III. STATUS OF UNCOMPLETED 1995-96 COUNCIL GOALS:
1. Resolve office building/space needs issue. Council held a special public
hearing on September 24, and decided to simultaneously pursue both the
upgrade and expansion of City Hall and the East Main addition, while pursuing
the Hillah Temple when it becomes available. Staff is to present timetable and
financing plan as soon as practicable. We are currently revisiting the space
needs requirements for city hall departments. We hope to have a full report to
Council in January.
2. Develop and implement a citizen/government communication program which
includes citizen input <:;ouncil received the Committee's report on November 5
and held a study session for Wednesday, November 20. A subcommittee met
to cost out the various recommendations, which will be presented to the
Council on January 7.
IV. 1996-97 COUNCIL GOALS:
1. Encourage alternative transoortation modes through such means as:
a. Encouraging streetscape improvements that enhance walkability and
code enforcement to remove barriers (dead trees, tall hedges, etc.)
b. Completing negotiations for bicycle access from Jackson Road to
Crowson Road along the railroad tracks.
c. Exploring development of a transportation coordinator position.
We have now selected a Code Enforcement officer who will be responsible for
barrier removal on sidewalks, easements, etc.
4
2. Reexamine growth manaoement Dolicies as they affect density,
transportation, and city services.
NOTES TO STAFF 1996-97:
1. Planning Department to consider CUP criteria when Railroad District
neighborhood plan is reviewed. (Underway)
2. The City Recorder will video tape City Council meetings and make them
available to interested members of the public. Video tapes will be available for one
year. (Implemented)
3. Administration will continue to explore purchase of land for a Transportation
Center that ensures the option for a Mure rail link. (Spoke in August with Paul
Comstock who owns land East of Oak Street Tank. He is now not interested in an
equity trade due to the fact that he has been unable to locate a larger site at an
affordable price. 1 also spoke with Oak Street Tank owner Gene Morris who has an
interest in moving his business, but who has also been unable to find suitable land in
town)
4. Administration will work with the School District and RVTD to develop a bus
route to E. Main and Walker that serves the Pacific NW Museum of Natural History.
(Councilors Laws and Hauck met with RVTD to discuss options. Cost of route is now
being evaluated,' although the Mure of RVTD funding is in doubt due to the passage
of 8M 47)
5. Police Dept. to consider extending bicycle patrol through the Railroad
District. (This new expanded service began on June 1. Compliments have been
received from the public about this program)
6. City Administrator to recontact Vogels about viability of purchase. (I gavE1the
Council a memQ~?t the June 18 meeting indicating that the Vogels are interested, but "}
don't want to be contacted again until after January 1st)
.,
7. Councilor Hauck will study and report back to Council with
recommendations for the City's role in economic development. Possibly use SOSC
interns to assist. '.
8. Computer services will evaluate, as part of its on-going assessment, City
needs for new technology and present to Council through Administration. Councilor
Hauck will continue to review and present broader community needs to Council for
consideration. Possibly use SOSC interns to assist. (Dick Wanderscheid has agreed
to chair a task force of user representatives to develop an RFP, select a consultant
5
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and prepare a strategic 5 year plan for our information network. This work began in
August)
BA:dg2
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6
C I T Y
o F
ASHLAND
C I T Y
HAL L
ASHLAND, OREGON 97520
telephone (code 503) 482-3211
Office of the City Recorder/Treasurer
December 17, 1996
FROM:
Mayor and Council
~ Barbara Christensen, city Recorder/Treasurer
Liquor License Application
TO:
SUBJECT:
Application has been received from Ken Williamson for a LIQUOR
license for an ESTABLISHMENT, Trinity Lanes at 1505 Siskiyou
Blvd., Ashland.
OLCC has completed the necessary background investigation and
approval of this application is recommended.
~
November 29, 1996
Misc. Contracts and Agreements
No. 14947
FUND EXCHANGE AGREEMENT
THIS AGREEMENT is made and entered into by and between the STATE OF OREGON, acting
by and through its Department of Transportation, hereinafter referred to as "State", and CITY OF
ASHLAND, acting by and through its elected officials, hereinafter referred to as "Agency".
1. By the authority granted in ORS 366.770 and 366.775, State may enter into cooperative
agreements with counties and cities for the performance of work on certain types of
improvement projects with the allocation of costs on terms and conditions mutually agreeable
to the contracting parties.
2. State and Agency have determined that it is advantageous to both parties and in the public's
interest to enter into this agreement.
3. Agency has submitted a completed and signed Part I of the Project Prospectus outlining the
schedule and costs associated with all phases of the reconstruction of Sherman Street from"
Rogue Valley Highway to Iowa Street, hereinafter referred to as "project".
4. To assist in funding the project, Agency has requested State to exchange Federal Funds
which have been allocated to Agency for State funds based on the following ratio:
$94 State for $100 Federal
Based on this ratio, Agency wishes to trade $98,752 Federal Funds for $92,827 State Funds,
5. State has reviewed Agency's prospectus, considered Agency's request for the fund exchange,
and has determined that Agency's project is eligible for the exchange funds.
6. The parties agree that the exchange is subject to the following conditions:
The Federal Funds transferred to State may be used by State at its discretion.
A. State dollars transferred to Agency must be used for the reconstruction of
Sherman Street from Rogue Valley Highway to Iowa Street. This fund
I
.
Agreement No. 14947
CITY OF ASHLAND
exchange is to provide funding for specific roadway projects and is not intended
for maintenance.
B. State funds may be used for all phases of the project, including preliminary
engineering, right of way, utility relocations and construction. Said use shall be
consistent with the Oregon Constitution and statutes (Section 3a of Article IX
Oregon Constitution), Agency shall be responsible for accounting for
expenditure of State Funds.
C. This Fund Exchange shall be on a reimbursement basis, with State funds limited
to a maximum amount of$92,827. All costs incurred in excess of the fund
exchange amount will be the sole responsibility of Agency.
D. State certifies at the time this agreement is written that sufficient funds are
available and authorized for expenditure to finance costs of this agreement
within State's current appropriation or limitation. Funds available for
reimbursement on or after July I, 1995, are contingent upon the legislatively
approved budget of State.
E. Agency shall be responsible for all costs and expenses related to its employment
of individuals to perform the work under this agreement, including but not
limited to PERS contributions, workers' compensation, unemployment taxes,
and State and Federal income tax withholding.
F. Agency agrees to comply with all applicable State, Federal, and local laws,
rules, regulations and ordinances, including but not limited to those pertaining
to civil rights.
G. Agency, or its consultant, shall conduct the necessary preliminary engineering
and design work required to produce final plans, specifications and cost
estimates; purchase all necessary right of way in accordance with current State
and Federal laws and regulations; obtain all required permits; be responsible for
all utility relocations; advertise for bid proposals; award all contracts; perform
all construction engineering; and make all contractor payments required to
complete the project.
H. Agency shall submit a copy of the project plans and specifications to State for
review two weeks prior to advertisement for construction bid proposals. State
shall notify Agency of any changes or modifications it deems necessary prior to
advertisement. Failure to suggest changes shall in no way constitute State
approval of the plans and specifications,
2
. \~.
Agreement No. 14947
CITY OF ASHLAND
1. Agency shall compile accurate cost accounting records. Agency shall bill State
in a form acceptable to State no more than once a month for costs incurred on
the project. State will reimburse Agency at 100 percent of the billing amount
not to exceed $92,827. The cost records and accounts pertaining to the work
covered by this agreement shall be retained for inspection by representatives of
State for a period of three years following final payment. Copies shall be made
available upon request.
J. Agency shall upon completion of project maintain and operate the project at its
own cost and expense.
K. The contractor, its subcontractors, if any, and all employers working under this
agreement are subject employers under the Oregon Workers' Compensation
Law and shall comply with ORS 656.017 which requires them to provide
workers' compensation coverage for all their subject workers.
L. This agreement shall be for two years beginning on the date State's
representative executes this agreement and terminating two calendar years later
on the same month and day, unless otherwise extended or renewed by formal
agreement of the parties.
M. This agreement may be terminated by mutual consent of State and Agency or by
either party upon 30 days' written notice, delivered by certified mail or in
person.
N. State and Agency hereto agree that ifany term or provision of this agreement is
declared by a court of competent jurisdiction to be invalid, unenforceable,
illegal or in conflict with any law, the validity of the remaining terms and
provisions shall not be affected, and the rights and obligations of the parties
shall be construed and enforced as if the agreement did not contain the particular
term or provision held to be invalid.
7, Agency shall authorize execution of this agreement during a duly authorized
session of its City Council.
The funding for this fund exchange program was approved by the Oregon Transportation
Commission on July 20, 1994, as a part of the 1995-1998 Statewide Transportation Improvement
Program.
The Financial Services Branch Manager approved the fund exchange on November 18, 1996.
3
J. ."
Agreement No, 14947
. CITY OF ASHLAND
On March 7, 1996, the Oregon Transportation Commission on adopted Delegation Order 2,
which grants authority to Region Managers to approve and execute agreements for work in the
current Statewide Transportation Improvement Program or approved workplan budget.
IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the
day and year hereinafter written.
All agreement provisions were approved as to legal sufficiency on July 19, 1995, by Dale K.
Hormann, Assistant Attorney General.
STATE OF OREGON, by and through
its Department of Transportation
By
Region Manager
Date
CITY OF ASHLAND, by and
through its elected officials
By
Title:
By
Title:
Date.
4
,
.
November 27, 1996
Misc, Contracts & Agreements
No. 14711.
LOCAL AGENCY AGREEMENT
CONGESTION MITIGATION AND AIR QUALITY PROJECT
THIS AGREEMENT is made and entered into by and between the STATE
OF OREGON, acting by and through its Department of
Transportation, hereinafter referred to as "State"; and the CITY
OF ASHLAND, a municipal subdivision of the State of Oregon,
acting by and through its Elected Officials, hereinafter
referred to as "Agency",
1, By the' authority granted in ORS 366,770 and 366,775, State
may enter into cooperative agreements with the counties and
cities for the performance of work on certain types of
improvement projects with the allocation of costs on terms and
conditions mutually agreeable to the contracting parties.
2, Under such authority, Agency plans and proposes to construct
a multimodal trail, from Shamrock Street to Tollman Creek Road,
aka Central Ashland Multi-modal Path, Phase 2, hereinafter
referred to as "project", The location of the project is
approximately as shown on the sketch map attached hereto, marked
Exhibit A, and by this reference made a part hereof.
3. This project shall be conducted a? a part of the Congestion
Mitigation and Air Quality (CMAQ) Program under Title 23, United
States Code, and the Oregon Action Plan, The CMAQ funds are
limited to $224,325 which represents 89.73 percent of the
estimated totRl cost of the project. Agency shall be
responsible for the 10,27 percent match for the federal funds
and any portion of the project which is not covered by federal
funding.
4. The Special and Standard Provisions attached hereto, marked
Attachments 1 and 2, respectively, are by this reference made a
part hereof. The Standard Provisions apply to all federal-aid
projects and may be modified only by the Special Provisions,
The parties hereto mutually agree to the terms and conditions
set forth in Attachments 1 and 2, In the event of a conflict,
this agreement shall control over the attachments, and
Attachment 1 shall control over Attachment 2.
B1396006/09197
..
,
Agreement No. 14711
CITY OF ASHLAND
5. Agency shall authorize and approve this agreement during a
duly authorized session of its City Council,
IN WITNESS WHEREOF, the parties hereto have set their hands and
affixed their seals as of the day and year hereinafter written,
Pursuant to Delegation Order No, 8, the Region Manager approved
this project on.October 18, 1996 for inclusion in the 1996-1998
Statewide Transportation Improvement Program, Delegation Order
No, 2 grants the Region Manager authority to sign the agreement.
APPROVED AS TO LEGAL
SUFFICIENCY
STATE OF OREGON, by and through
its Department of Transportation
By
By
Asst, Atty General
Region Manager
Date
Date
APPROVED AS TO CONTENT
CITY OF ASHLAND, by and
through its Elected Officials
By
By
City Counsel
City Administrator
Date
Date
B1396006/09197
- 2 -
ATTACHMENT NO, 1
SPECIAL PROVISIONS
1, Agency or its consultant, shall, as a federal-aid
participating preliminary engineering function, conduct the
necessary field surveys, soils/geotechinvestigations, identify
and obtain any required land use actions and permits, identify
and arrange for relocation. or reconstruction of any utility
facilities, and perform all preliminary engineering and design
work required to produce final plans, preliminary/final
specifications and cost estimates,
2, Agency or its consultant shall conform with the requirements
of the Oregon Action Plan, and if necessary shall appoint and
direct the activities of a Citizen's Advisory Committee and
Technical Advisory Committee, conduct any required public
hearings and recommend the preferred alternative,
3, Agency or its consultant shall identify and obtain any
required right-of-way or easements necessary to complete the
project,
4, Agency or its consultant hereto agree and understand that
they will comply with the Uniform Relocation Assistance and Real
Property Acquisition Policy Act of 1970, as amended,
5, Agency shall, upon State's award of construction contract,
furnish all construction engineering, field testing of
materials, technical inspection and project manager services for
administration of the contract, The State shall obtain "Record
Samples" at specified intervals for testing in the State
Materials Laboratory in Salem,
6. Agency or its consultant shall design the project to meet
the American Association of State Highway and Transportation
Officials (AASHTO) and the current Oregon Bicycle and Pedestrian
Plan standards and specifications.
7, Agency shall, upon completion of the project, maintain the
multimodal trail at its own expense,
8. Agency shall, upon completion of the project, submit an
annual (Federal FY) progress report to State on or before
November 15th. The progress report as shown in Attachment 3,
attached hereto and by this reference made a part hereof, should
be sent to the Region 3 Manager, 3500 N.W, Stewart Pkwy,
Roseburg, OR 97470 with copies to Region 3 Federal Aid
Specialist (same address), Public Transit, 555 13th St" Salem,
OR 97310 and Environmental Services, 1158 Chemeketa St, NE.,
Salem, OR 97310 in order to fulfill State's requirement to.
report the progress and benefits of the CMAQ program to FHWA and
to the Oregon Transportation Commission,
Misc, Contracts & Agreements
No. 14711
Date: November 27, 1996
..
A IT ACHMENT NO.2
STANDARD PROVISIONS
TOINT OBUGA TIONS
rROlECf ADMINISTRATION
1. State is acting to fulfill its responsibility to the Federal Highway
Administration (FHWA) by the administration of this project, and Agency hereby
agrees that State shall have full authority to carry out this administration. If
requested by Agency, State will further act for the Agency in other matters
pertaining to the project. State and Agency shall actively cooperate in fulfilling the
requirements of the Oregon Action Plan. State and Agency shall each assign a
liaison person to coordinate activities and assure that the interests of both parties are
considered during all phases for all projects.
Any project that uses federal funds, in project development, is subject to
PS&E review and approval by FHW A prfor to advertisement for bid proposals,
regardless of the source of funding for construction,
r.E. & CONSTRUCfION ENGINEERING
2. Preliminary and construction engineering may be performed by State,
Agency, or others. If Agency, or others, perform the engineering, State will monitor
the work for conformance with FHWA rules and regulations, In the event that
Agency elects to engage the services of a consultant to perform any of the work
covered by this agreement, Agency and Consultant shall enter into an agreement
describing the work to be performed and the method of payment. State shall concur
in the agreement prior to the beginning of any work. No reimbursement shall be
made using federal-aid funds for any costs iIlcurred by such Consultant prior to
receiving authorization from State to proceed. ' .
On all construction projects where State is the signatory party to the contract,
and where Agency is doing the construction engineering and project management,
Agency agrees to accept all responsibility for and defend lawsuits involving tort
claims, contract claims, or any other lawsuit arising out of the contractor's work or
Agency's supervision of the project.
Revised: 04/20/93
LjW026c.lh #3
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AUTHORITY FOR SURVEY
6. State shall prepare an Authority for Survey which will itemize the
estimate of cost for preliminary engineering services to be provided by State, Agency
or others, and shall furnish Agency with a copy of such cost estimate,
FINANCE
7. State shall, in the first instance, pay all reimbursable costs of the project,
submit all claims for federal-aid participation to the FHW A in the normal manner
and compile accurate cost accounting records, Agency may request a statement of
costs to date, at anytime, by submitting a written request. When the actual total cost
of the project has been computed, State shall furnish Agency with an itemized
statement of such final costs.
PROIECf ACTIVITIES
8. State shall, if the work is performed by Agency or others, review and
process or approve all environmental statements, preliminary and final plans,
. specifications and cost estimates. State shall, if they prepare these documents, offer
Agency the opportunity to review and approve the documents prior to advertising
for bids. State shall prepare contract and bidding documents, advertise for bid
proposals, award all contracts and, upon award of a construction contract, perform
all necessary laboratory testing of materials, process and pay all contractor progress
estimates, check final quantities and costs, and oversee and provide intermittent
inspection services during the construction phase of the project. The actual cost of
laboratory testing services provided by State will be charged to the project
construction engineering expenditure account and will be included in the total cost
of the project.
FREE BRIDGE DESIGN
9. State shall, as provided in ORS 366,155(h), prepare pians and specifications
for the structure portion only of bridges and culverts at no expense to the counties.
RIGHT-OF-WAY
10. State is responsible for acquisition of the necessary right-of-way and
easements for construction and maintenance of the project. Agency may request to
perform the acquisition functions, subject to execution of a written agreement. State
Rcvisodo 04/20/93
L)W026c.lh #3
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processing within six months from date that costs were incurred, Partial billing
(progress payment) shall be submitted to State within three months from date that
costs incurred.
13. The costs records and accounts pertaining to the work covered by this
agreement are to be kept available for inspection by representatives of State and the
FHW A for a period of. three (3) years following the date of final payment. Copies of
such records and accounts shall be made available upon request. For real property
and equipment, the retention period starts from the date of disposition
(49 CRF 18.42).
This agreement is subject to the provisions of the Single Audit Act of 1984 (49
CFR, Part 90) as stated in Circular A-128 of the United States Office of Management
and Budget.
PROTECT CANCELLATION
14. Agency agrees that should they cause the project to be canceled or
terminated for any reason prior to its completion, Agency shall reimburse State for
any costs that have been incurred by State on behalf of the project.
DELAYED STARTING DATE
* 15. In the event that right-of-way acquisition for, or actual construction of the
facility for which this preliminary engineering is undertaken is not started by the
close of the TENTH FISCAL YEAR following the fiscal year in which this agreement
is executed, State may request reimbursement of the sum or sums of Federal-Aid
funds disbursed to Agency under the terms of this agreement,
UTILmES
. 16, Agency shall relocate or cause to be relocated, all utility conduits, lines,
poles, ~ains, pipes, and such other facilities where such relocation .is necessary in
order to conform said utilities and facilities with the plans and ultimate
requirements of the project. Only those utility relocations which are eligible for
federaFaid participation under the FAPG, 23 CFR 645A, shall be included in .the total
project costs and participation; all other utility relocations shall be at the sole
expense of Agency, or others. State will arrange for utility adjustments in areas
lying within jurisdiction of State and, if State is performing the preliminary
engineering. Agency may request State to arrange for. utility adjustments lying
within Agency jurisdiction, acting on behalf of Agency.
Revised: 04/20/93
LJW026c.th #3
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WORKERS' COMPENSATION COVERAGE
21. The contractor, its subcontractors, if any, and all employers working under
this (Agreement/Contract) are subject employers under the Oregon Workers'
Compensation Law and shall comply with ORS 656,017, which requires them to
provide Workers' Compensation coverage for all their subject workers,
LOBBYING RESTRICfIONS
22. Agency certifies by signing this agreement that:
A, No Federal appropriated funds have been paid or will be paid, by or
on behalf of the undersigned, to any. person for influencing or
attempting to influence an officer or employee of any Federal agency,
a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding
of any Federal contract, the making of any Federal grant, the making
of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative
agreement.
B. If any funds other than Federal appropriated funds have been paid or
will be paid to any person for influencing or attempting to influence
an officer or employee of any Federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disdosure Form to Report Lobbying", in
accordance with its instructions.
C. The undersigned shall require that the language of this certification
be induded in the award documents for all subawards at all tiers
(induding subgrants, and contracts and subcontracts under grants,
subgrants, loans, and cooperative agreements) which exceed $100,000,
and that all such subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which
reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or
entering into this transaction imposed by Section 1352, US Code.
Revised: 04/20/93
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ATTACHMENT No.3
Please fill out and submit the following Progress Report as directed in Attachment No. 1
(Special Provisions). Submit a separate report for each Congestion Management / Air
Quality (CMAQ) funded project.
Please Note: If your project is a Park & Ride, complete the entire report, Otherwise,
complete items 1, 2 and any other applicable items.
Project Name:
(as submitted on original prospectus)
Agreement No.:
Project Year:
1. Annual Vehicle Miles Traveled (VMT) reduction: :.~:~:$}:~Wii~~:\;~'\;':.')i;0{!~;"Y~~';
2. Actual daily emission reduction of:
NOx
VOC
(kg/day) CO (kg/day)
(kg/day) :.P"M:1.0 ,~, :::;,,~....;.,::r,.f,.:;;:,,'. . '.,kH,".)'i';;(k'g'/da )
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3. Average daily Single Occupancy Vehicles (SOV) eliminated from peak traffic.
Show split between Park & Ride vs. Park & Pool.
Park & Ride
Park & Pool
4. Average daily occupancy rate of Park & Rides vs. number of spaces in lot.
Spaces occupied
Spaces in lot
5. Percentage of filled spaces - Park & Ride vs. Park & Pool.
Park & Ride
% Park & Pool
%
Submitting Agency:
Prepared by:
Title:
Phone:
Date:
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EXHIBIT A
City Council Proposal Related to New Year's Flooding
7 Jan 97
Recognizing that geomorphic and hydraulic processes have shaped and now have
changed Ashland's environment, we the undersigned, urge the City to complete repair of
vital services, and defer all other work until the City has time to determine the best
sustainable, long-term solutions.
We urge that the City take a watershed approach, including every stream system within
the City, to address solving Ashland's current and future flood related problems.
We recommend that the City and the citizens of Ashland use this flood crisis as an
opportunity to rebuild the Plaza, Lithia Park and other damaged areas in the City in a way
that anticipates and incorporates an understanding of natural processes. The Plaza area,
much of Lithia Park, and many historic buildings were built long ago in the floodplain.
There is, therefore, no perfect solution. .Last week's flooding does reveal ways to
minimize damage and danger. We urge the City to look at alternatives before putting
non-essential areas back together, before expending scarce resources, until long-term,
sustainable solutions are explored and found,
We recommend that the City Council immediately form an ad hoc committee of citizens
and local experts (including those at sase), and give it staff support, to identify and assess
watershed related problems, and to make recommendations of ways to solve existing
problems that created last week's flooding, and will cause future flooding, by applying
appropriate design principles,
Scott English, Gary Schrodt, JoAnne Eggers, Scott Kurtz, Bill Hicks, Kerry KenCairn, Rick
Landt and Tom Ferrero
cc: Eric Dittmer, Environmental Studies Coordinator, sasc
CITY OF ASHLAND
MEMORANDUM
Administration
Office of the City Administrator
DATE:
December 12, 1996
TO:
Honorable Mayor and Council
FROM:
Brian L. Almquist, City Administrator
RE:
Citizens' Budget Committee
Two positions on the Citizens' Budget Committee expire December 31, 1996. Patti
Acklin and Lois Wenker are not interested in being reappointed, thus creating the two
available positions.
Attached are letters and resumes from Nancy Tuggle, Norman Miller, Ken Maloney,
Richard Nichols, Darrell Boldt, James Moore, Jr., Un Mattson and Alan DeBoer
applying for the appointment, A copy of the advertisement is also included for your
information.
Attachments
.
'I
,
.-~ .
. ASHLAND VILLAGE INN
639 N. Main Street
Ashland, OR 97520
541-482-9171 .
".
November 13,1996
~~M
'0 f/ ./
S 1.996'
Barbara Chirstensen,
City Recorder
City of Ashland
20 East Main Street
Ashland, OR 97520
/
Dear Ms. Christiansen:
In rresponse to your recent ad in the Ashland Tidings for new members of the
Citizens' Budget Committee, I am enclosing a copy of my Resume. I am
.interested in participating on the committee because I have a vested interest in
the future of Ashland, as well as a good understanding of.financial processes.
In addition, I served for a brief time on the advisory Finance Committee of the
, Palo Alto Public School District in California.
If additional information is required, please let me know.
Sincerely yours,.
~
~ggle
I
. ~
enc.
Nancy Jacobsen Tuggle
639 North Main Street
Ashland, OR 97520
541-482-9171
email: ntuggle@aol.com
~ClJ AI
"101/
./$
l.986'
SUMMARY OF QUALIFICATIONS
. In-depth knowledge of financial, distribution and manufacturing information systems
. Fifteen years software project management and consulting experience
. Strong project management and people' management skills.
EDUCATION AND CERTIFICATION
MBA
BS
APICS
Santa Clara University, 1988
University of Phoenix, 1983; BusinesS major
Certification in Production & Inventory Management
ASHLAND VilLAGE iNN - Ashland, OR 5/96 to Present
Owner and innkeeper of small bed and breakfast inn. Responsible for all aspects of operating the inn
and running a small business. .
ERNST & YOUNG llP - San Francisco, CA, 4/94 to 10//95
Manager - Project manager for various business process improvement and information technology
projects, including:
. Project manager for consolidation of financial systems and processes for two subsidiaries of
industrial gases manufacturer;
. Managed part of project to merge financial systems and processes of two network companies;
. Led financial software package selection process for large workers compensation insurance
company;
. Developed proposals for new business development.
ROSS SYSTEMS, INC. - Redwood City, CA, 2/89 to 12/93.
Manager, Consulting Services from 8/90 to 12/93. Managed 6-10 technical and business consultants
providing custom solutions for Ross financial, distribution and manufacturing software packages.
Provided employee development; scheduled resources; developed and implemented management
policies. Delivered Client Services sales presentations and worked closely with sales to position
consulting services. Achieved resource utilization targets and exceeded productivity and revenue goals.
Acted as Project Manager for critical, high-visibility projects, including the following:.
. Remote Journal Entry Project for Digital Equipment Corporation - Worked with client to define
requirements, wrote Functional Specifications and managed development of system to provide
preprocessing of journals for worldwide consolidated General Ledger. Project divided into two
phases, over 18 months.
. Sales Order Processing System for Nobelpharma U,S.A, Inc, - Managed implementation of
highly customized system for nationwide distributor of dental products. Modifications were made to
provide enhanced backorder processing, killing and billing functionality, using GEMBASE. . ..
\
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Nancy J. Tuggle
Page 2
ROSS SYSTEMS, continued .
Senior Consultant from 2/89 to 7190. Lead consultant on projects to provide custom modifications: -
conversions and interfaces to Ross financial packages. Worked directly with clients to define business
requirements, write functional specifications, and estimate project costs. Managed projects through all
phases of project life-cycle from design and coding to system testing and implementation at client site.
QRONOS TECHNOLOGY, INC, - Santa Clara, CA, 6188 to 1/89
Implementation Specialist - Account Manager responsible for implementation of planning and control
software for process manufacturers. Assisted clients in modeling their manufacturing processes for
system specification. Developed implementation and support plans. Resulted in client acceptance of
proposed system implementation plan.
AMDAHL CORPORATION - Sunnyvale, CA, 3/87 to 6/88
Senior Programmer/Analyst - Responsible for enhancements to payroll system that resulted in improved
reporting and online inquiry capabilities. Developed tools for treasury department to download daily.
currency exchange rate data from mainframe to PC, resulting in improved cash management. Made
improvements to the budget system enabling users to plan more accurately.
NATIONAL SEMICONDUCTOR CORP. - Santa Clara, CA, 8/82 - 3/87
Senior Programmer/Analyst, National Advanced Systems -Project Leader for major Conversion of
purchase orderlrepair order system. Successful implementation resulted in improved inventory tracking
and cost savings. Responsible for enhancements to customer profile and product configuration systems
that resulted in improved customer service.
Systems Analyst/Project Leader, DatacheokerSystems, Ino - Project Leader for development of
phannacy package and Direct Store Delivery system for supennarket industry. Responsible for planning
.. and organizing all phases of system development including analysis and design, intemal and extemal
specifications, coding, testing and implementation at customer site under high degree of pressure.
Supervised four-person team. \
NEW MEXICO STATE HIGHWAY DEPT, - Santa Fe, NM, 7/80 to 7/82
Development Programmer - Responsible for coding and testing programs for statistical and financial
reporting. Implemented engineering software tools package. Trained users and wrote documentation.
TECHNICAL SUMMARY
,
Hardware: .
Op Sys
Language:
Database:
Packages:
IBM/AMDAHL mainframes, VAX & HP minicomputers, PC's and MAC's
OS/MVS, VM/CMS, VAXNMS, MPE-IX, WINDOWS
FORTRAN,COBOL,FOCUS,GEMBASE,SQL
DB2, VSAM, RMS, Rdb, Oracle, MS Access
MS Office, MS Project, Quicken
References available upon request.
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I
, !illN MALONEY
372 TUDOR STREET
ASHLAND, OR 97520
541-482-9151
November 30, 1996
City of Ashland
City Recorder Barbara Christensen
ci ty Hall
20 East Main street, Ashland, OR 97520
APPLICATION FOR CITIZENS' BUDGET COMMITTEE
Dear Ms. Christensen
~~
~
(/
(/
~
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3'
I am interested in serving on the citizens' Budget
committee. Attached is a resume citing my specific
qualifications for the position.
Si?CerelY,:o-
I~,-,- [J\.l. <__;
Ken Malone~ '
KEN MALONEY
372 TUDOR STREET
I ASHLAND, OR.97520
541-482,9151
RESUME IN RESPONSE TO CITIZENS I BUDGET COMMITTEE
Prior Advisory Board Experience
Water Advisory Board, City of Morro Bay, CA
1987-1989 (one term)
Alternate for Destination 2000 Committee, City of Morro
Bay, CA: 1990 (one term)
Public Works Advisory Board, City of Morro Bay
1995 (resigned because of move to Ashland)
current Accounting/Budget Experience
Currently taking prerequisites at Southern Oregon state
College to enroll in Accounting Post Baccalaureate.
Certificate program in fall 1997
Have prepared financial' assurance and budgets for
environment site clean-ups
current Professional Qualifications
Geology Degrees B.A. Humboldt state University
A.A. Los Angeles Harbor college
Engineering Geologist Oregon 1636
Registered Geologist CA 4243
Engineering Geologist CA 1513
Environmental Assessor CA 773
Richard A. Nichols
295 Granite Street
Ashland, Oregon 97520
~~
~~
(}
t).
~
~
November 29, 1996
Barbara Christensen, City Recorder
City of Ashland
20 East Main Street
Ashland, Oregon 97520
Dear Ms. Christensen:
Please accept this letter as my request to be considered for
appointment to the City of Ashland Budget Committee. I feel
that my experience would enable me to effectively
participate in that group's work.
I am interested in the processes of government; and, it is
likely that conflicts between expanding community needs and
limitations resulting from passage of Measure 47 will offer
some added challenges to these processes. I would welcome
the opportunity to participate, through the structure of the
Budget Committee, in seeking solutions to these and other
probl ems.
As you instructed, I have attached a "resume" of personal
background information, work experience, and volunteer
act i vi ties.
Yours. truly,
~
I
RES U M E
for
Richayd A. Nichols
295 Granite Street
Ashland, Oregon 97520
(541) 488-3154
PERSONAL INFORMATION
Born on November 5, 1930, in Hanford, California.
Graduated Kingsburg High School, Kingsburg, California.
Bachelor Degree in Business Administration, U.C.L,A.
Served in U.S. Army from 1952 to 1954; overseas duty in Korea.
Married to Peggy, 41 years; three adult children (two surviving).
Elected early retirement in 1988 after corporate employer was acquired.
Moved from Fresno, California, to Ashland in 1989.
CAREER EXPERIENCE
Thirty-two years of manaQement experience in a variety of sensitive and
confidential positions with Guarantee Financial Corporation of California,
a diversified financial services holding company, and its principal
subsidiary, Guarantee Savings, at their headquarters in Fresno, California.
Started as an accountant with Guarantee Savings when it had one office and
approximately $25 million in assets. Progressed successively to
Controller, Treasurer, and Vice President as it grew to 41 offices and
approximatelY $3 billion in assets. Held the title of Executive Vice
President and Corporate Secretary with both companies at the time they were
acquired by and merged into a larger company within the same industry.
Initially responsible for accounting and financial controls. Prepared
Guarantee Savings' first formal business forecast and operating budget.
Led in developing its first capital market offering, a $50 million issue of
mortgage-backed bonds, working with underwriters, attorneys, rating
agencies, and industry regulators. Subsequently, qualified it to issue
prime-rated commercial paper and brokered certificates of deposit. through
Wall Street firms. Again, led in developing a $57.5 million debt. issue of
subordinated debentures which qualified as capital in meeting federal
regulatory requirements. I
With growth and greater management specialization, later duties were
primarlly in the area of administrative. management, with responsibilities
for corporate governance and regulatory compliance. Managed stockholder
relations and dealings with state and federal regulatory agencies, legal
advisors, investment bankers, and securities analysts.
OTHER ACTIVITIES
Cur~ently:
Board of Diretors, Ashland Community Healthcare Services.
Formerly:
Chairman, Board of Trustees, Valley Children's Hospital.
President, Board of Directors, Downtown Association of Fresno.
President, Board of Directors, Fresno Arts Center.
Vice Pres., Board of Directors, Fresno County Better Business Bureau.
Chairman, Board of Trustees, College Community Congregational Church.
President, Parent-Teacher-Student Assn., Bullard High Schhool, Fresno.
President, Parent Board, Fresno Troop 130~ Boy Scouts of America.
,
1950 Tamarack Place
AsWand; Oregon 97520
541-482-4865
December 1, 1996
~b
.O~(l
()<
(9.96'
City Council
City Hall
City of Ashland
Ref: Budget Committee
Dear Council Members,
I would like to submit my name for consideration for a position on the City of AsWand
Budget Committee. I feel my support of the City, my involvrnent with various groups,
and my experience in business will give me a good foundation for evaluating the budget
considerations. .
The attached resume will give you some indication of my background and experience.
Thank you for this consideration.
Sincerely,
, )~~
j)cfiA~C:..--e.; A ! .
Darrell A. Boldt
,
Resume of Darrell A. Boldt
Education
1967 Bachelor of Science Degree University of Washington
Business Administration, Production Management
Employment
1973 to Present North Pacific Construction Company, Inc., President, Ashland, Ore.
Full service construction company in residential and commercial construction
1970 - 1973 Phoenix Elementary School
Teacher, Grade Six, all subjects
1965 - 1965 Boeing Aircraft Manufacturing, Renton, Washington
Production Methods Evaluation of entire plant
Governmental Service
Janurary1996 to Present Ashland Systems Development Charges (SDC) Committee
Ashland Chamber of Commerce representative to evaluate the SDC methodology
and make recommendation to the City Council regarding recommended
methodology
1989 - 1994 City of Ashland Builders Appeal Board
,
Between 1980 to 1988 City of Ashland Evaluation Committee
Evaluate the operation of all city departments and make recommendation
. for improvements.
1974 (approx.) - 1977 Historic Commission City of Ashland
Chair of Historic Commission. Helped write and presented to Ashland City
Council ordinance establishing the Historic Commission and the Historic
. Ordinance
Community Service
1983 to Present Ashland Rotary Club
Chair Youth Exchange Committee 1984 to present
District Youth Exchange Committee 1988 to 1996
Chair District Youth Exchange Committee 1994-1995
1980 - Present Oregon Shakespeare Festival
Red Coat and Rover, past president of Red Coat Association
Resume of Darrell A Boldt - Page 2
1980 YMCA Buildings Fund Campaign
1976 to Present AshlandTliainber of Commerce .
1996 - 1997 Chair SDC Committee
1989 - 1994 Board of Directors
1993 - 1994 Vice President
1992 - 1993 Secretary Treasurer
1988 - 1994 Chair Legislative Committee
1980 - 1983 (approx. ) Jackson County Red Cross Board of Directors
1972 to Present Jackson County Home Builders Association
Board of Directors 1974 - 1977
1967 - 1969 Peace Corps, Marshall Islands, Micronisia
PISCO SUM EGO
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James F. Moore Jr.
1211 Park St.
Rshland, OR 91529
City of Ashland
:20E.Main
Ashland, OR 97520
Nov. 27,1996
Re: Budget Committee
It is my understanding that there are two positions open on the committee. I would like to be
considered for one of these positions. My resume is as follows:
Iwas born and raised in the Rogue River Valley, graduated from Medford H,S. in 1949. I graduated
I from Oregon State College (OSU) in 1957. Worked for Union Oil Company of California in exploration
geology in Costa Rica and Argentina from 1957 to 1961. During this time I organized exploration teams
and prepared budgets for expeditions in the jungles of Costa Rica and in Patagonia in S, Argentina.
Returned to the U,S, and was employed by Allstate Insurance Company until retirement in 1991,
Served in management positions in both Underwriting and Marketing throughout the U,S. I was -
responsible for numerous yearly and long range budgetary planning for departments of up to 65 people
and yearly budgets of up to four million dollars in annual expenses. I have participated and taught
numerous business related courses including time management and Crosby's Quality Education.
, .
!I Since moving to Ashland in 1991 have served on the Board of Directors of Community Concerts,
1991-1992. Currently serve on the Board of Directors of the Southern Oregon Land Conservancy as
Secretary, and am Chair of the Board of Headwaters, a local non-profit environmental organization. I am
also on the Board of Directors of the Craterian Performing Arts Company, in Medford, Oregon,
Locally have also served on the Reeder Reservoir Sluicing Committee, the Wetlands Coalition-
(citizen group involved in developing alternative sewage system in Ashland)'andnumerous local.citizens'
groups.
My personal philosophy on budgets incorporates fiscal responsibility and relates stated goals to
. ':projected budgets. I feel I could provide useful insight into the budget process,
I am available for further consideration but will be out of the countrv until December 15, 1996.
Sincerely,
~~.lW-~
UJames F. Moore Jr.
December 4, 1996
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Mayor Cathy Golden and the Ashland City Council
20 East Main street
Ashland, Oregon 97520
Dear Mayor Golden and City Councillors:
I am writing to express my interest in serving on the Budget
Committee. I understand that there are two positions that need
to be filled by community members.
I have owned and actively operated Small Change Children's Store
for the last seven years. My husband Peter and I are raising
three teenagers, two attend Ashland High School and one attends
Ashland Middle school. I've enjoyed helping at the schools
over the years. I truly appreciate the support of the community
and strive to give back in volunteer service where I can.
I currently serve as treasurer on the YMCA Board of Directors.
I am a member of the Ashland Rotary Club and value the
opportunity to be involved in our community. In September I
finished my term on the Chamber of Commerce Board of Directors.
I have yet to directly volunteer for the city and would
appreciate your consideration of this letter.
Thank you.
Sincerely,
~rn~
Lin Mattson
. ~l, C~
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Children's Store
5 North Moin
Ashlond, Oregon 97520
(503) 488-1000
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TOWN & COUNTRY
CHEVROLET. OLDSMOBILE, INC.
2045 HIGHWAY 99 NORTH
P.O. BOX 249
ASHLAND, OREGON 97520
5031482-2411
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December 12, 1996
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City of AsWand
20 E. Main St.
Ashland, OR 97520
Dear Mayor Golden:
I would like to apply to serve on the city budget committee. My experience
with the school district budget process will help me serve the city, I feel qualified to
be an applicant and would appreciate the appointment.
AD/jd
Sincerely,
~~/
Alan W. DeBoer
. ,
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TO:
JAN/DAILY TIDINGS
482 3688
FROM:
. FRAN BERTEAU/CITY HALL
DATE:
October 30, 1996
Jan, please publish as follows:
Thanks.
YOUR CITY NEEDS YOU!
Applications are being accepted for open positions on the
Citizens' Budget Committee. These volunteer positions have a
3-year term expiring December 31, 1999.. State law requires
members to be city residents. The majority of the meetings
for this committee are held Thursday evenings during the
months of March and April.
For more information, please contact city Recorder Barbara
Christensen at City Hall, 482-3211.
The deadline for applications is November 30. If you are
interested in applying, please submit your letter of interest
with your resume to the City Recorder at'City Hall, 20 East
Main Street, Ashland, OR 97520.
PUBLISH: Monday, November 4; Monday, November 11 and Revels'
November 14 edition.
Purchase Order No. 19855
For information, contact Fran at 488-6002
; - . ~ - - , ..
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ROGUE VALLEY
Transportation District
Ojfic. of th. Interim General Manager
MEMORANDUM
. Date:
Deccmbcr 13, 1996
Subj:
~'J ....
Ashland City Council ; '.
-.~~.: ~J
Proposal for Restoration of Service
To:
From:
Thank you fat yout interest in the Rogue Valley Transportation District 8IId your intetest in
having service rcstomi to the Ashland area.
As you know, RVID is in the midst of rebuilding setVice and service commitments throughout
out district. The AsblsDd community has shown support for the District through financial gnmts,
ridership and at the polls in the recent election. We ate cunent1y invampting the possibility of
offering an extended ttansportation pIOgtIIIIl in the next fiscal year which may include a valley
feeder at similar shuttle setVice to connect with the fixed-route system. However. it is in the best
inletest of the City and the TtanBpOrtation District that the level of setVice restored is a level we
ate able to sustain throughout the next fiscal year, Also. with future lI18DlI8ement and the
ditection of the District as not yet certain, I 8D1l111COmfortable entering into any long-term
commitments.
At this time. I am prepared to offer the City of Ashland a proposal to extend the current service
as attached This is s commitment to restore IS minute service on fixed routes and to provide
complimentary paratransit for people with disabilities. The cost to the City of .A.hl~fJd to restore
this level of service from J8I1WUY 13, 1997 through June 30, 1997 will be 550,000. Continuing
into the next fiscal year will requite additional financial commitment from the City of Ashland,
As the District forges ahead and develops s full transportation plan. it is our intention and hope
to Rlstore Saturday service and extended hours. 'am aware you ate exp10riDg creative solutions
to finance transportation in the Ashiand commUDity and I applaud your visioll8tY efforts, 'hope
to continue to work closely with you and your odmini.trative staff over the next months to
further assess your tranSportation needs. establish out ability to meet those needs and to develop
a meaningful transportation system for the citizens of our communities,
:;;::;;{f In; I\. V. T. U.
CURRENT SERVICR
ii,-i3-se i3;,5 i
R V 1 ()-.
RVI'D SERVICE RESUMPTION
JANUARY 1997
ASHLAND
Route 10IMedford.A.hland
Monday-Friday
5:00 a.m. - 6:00 p.m,
I hour service
PROPOS A T. (pffec lanu9~ 11 1997)
Route 10IMedfnrd.A.hland
Monday-Friday
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Route 5/Aahland Loon
Monday-Friday
5:00 am. - 6:00 p.m.
1/2 hour service
7:00 a.m. - 6:00 p,m.
1/2 hour serviee
Ashland core serviee - 15 minutes service between sase and the Ashland Plaza.
._---..._-~---- '--'";" "
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C I T Y
o F
ASHLAND
C I T Y
HAL L
ASHLAND. OREGON 97520
telephone (code 541) 482-3211
NOTICE OF SPECIAL MEETING
January 7, 1997
Ashland City Council
Ashland, OR 97520
Pursuant to the City Charter and Section 2.04, 110.c of the Ashland Municipal Code, a
Soecial Meeting is called for Thursday, January 9, 1997, at 11 a.m., in the Civic Center
Council Chambers, 1175 East Main Street, Ashland, OR.
The purpose of this meeting will be adoption of a resolution calling for a special
election on flood restoration bonds and adoption of resolution declaring official intent
to issue reimbursement bonds to reimburse expenditures incurred for flood damage.
(p:flood\special.mtgl
RESOLUTION NO. 97-
BEFORE THE CITY OF ASHLAND LOCAL CONTRACT REVIEW BOARD
RESOLUTION EXEMPTING FROM COMPETITIVE
BIDDING CERTAIN EMERGENCY CONTRACTS LCRB RESOLUTION
RELATED TO THE NEW YEAR'S DAY FLOOD,
JANUARY 1,1997.
Recital: AMC 9 2.50.040 permits the Ashland City Council sitting as the Local Contract
Review Board to exempt contracts from competitive bidding if it finds emergency
conditions require prompt execution of the contract.
The council has ratified the determination made by the city administrator that an
emergency exists due to major flooding in Ashland Creek and other drainage areas
throughout the city, resulting in loss of operable water and sewer treatment plants, and
threats of life, property, and the public health.
The Board resolves that an exemption be granted as follows:
Emergency Contracts In Response to New Year's Day Flood, 1997. Pursuant to
AMC 9 2.50,040, the council sitting as the Local Contract Review Board, unanimously
determines emergency conditions exist because of the 1997 New Year's Day Aood
and these conditions require the following contracts to be promptly executed:
1. LTM Incorporated, P.O. Box 1145, Medford, Or 97501.
Water Street area repair: realign waterline, replace sanitary sewer,
reconnect sewer service lines, backfill washout area.
2, KOGAP Manufacturing Company, P,O, Box 1608, Medford, OR 97501,
Clay Street area repair: remove and replace waterline, re-establish creek
channel, rip-rap along pipeline; fill in washed out areas.
3. Burl Brim Excavation, Inc., 534 Crowson Road, Ashland, Oregon.
Canyon Road repair: Repair two washout areas and remove debris from
creek below water treatment plant. Install road culverts and creek bank
reinforcement.
Granite Street repair: Repair or replace 8" sanitary sewer line, 10"
overflow line, 12" waterline; remove flood debris, fill washed out areas,
armor creek banks.
Winburn Way: storm and flood emergency work, removal of silt and
debris.
PAGE 1-LCRB EXEMPTION (p:ord\lcrllood.rOlI
4. Quality Rock, P.O. Box 338, Ashland, OR 97520,
Glenview Drive - F.S. 2060 Rd. bridge restoration; remove debris from
creek, fill wash out areas and rip-rap upstream and downstream slopes.
Granite Street bridge restoration; same as above,
5. Wayne Christian Corporation, 2021 Bullock Rd., Medford, OR 97501.
Winburn Way: remove debris from creek channel; relocate creek around
Winburn Bridge; remove debris and silt from bridge interior; install
culvert.
Wastewater Treatment Plant channel restoration: restore Ashland Creek
at Bear Creek.
This resolution was read by title only in accordance with Ashland Municipal Code
!i2.04.090 duly PASSED and ADOPTED this
day of January,1997.
Barbara Christensen, City Recorder
SIGNED and APPROVED this
day of
,1997.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
PAGE 2-LCRB EXEMPTION (p:ord\lcrllood.,osi
RESOLUTION NO. 97-
A RESOLUTION OF THE CITY OF ASHLAND, JACKSON COUNTY,
OREGON, DECLARING OFFICIAL INTENT TO ISSUE REIMBURSEMENT
BONDS TO REIMBURSE EXPENDITURES INCURRED FOR FLOOD
DAMAGE
RECITALS:
A. The City of Ashland, Oregon, (the"City") expects to cause certain capital
expenditures to be incurred for the restoration of city facilities damaged in the New
Year's Day flood, 1997, including, but not limited to damage to the water treatment
plant and transmission lines, damage to the wastewater treatment plant, transmission
lines and storm drains and damage to public streets, bridges and utilities.
B. The City intends to reimburse itself for such capital expenditures with the proceeds
of borrowings incurred by the City (the "Reimbursement Bonds").
C. United States Treasury Regulation 1.103-18 sets forth certain requirements that
must be complied with in order for the proceeds of Reimbursement Bonds to qualify
as an expenditure of bond proceeds. One such requirement is that on or before the
date the expenditure that is being reimbursed is paid, the issuer of Reimbursement
Bonds must declare a reasonable official intent to reimburse itself for the capital
expenditure.
THE MAYOR AND THE CITY OF ASHLAND RESOLVE AS FOLLOWS:
SECTION 1. It is the reasonable intent of the City to reimburse the capital expenditure
for the repair, restoration and rehabilitation of the city water treatment plant and
transmission lines; the wastewater treatment plant, sewer mains and lines; storm
drains, drainageways and lines; and public streets, bridges and utilities with the
proceeds of Reimbursement Bonds in the principal amount estimated to be
$_,000,000.
This resolution was read by title only in accordance with Ashland Municipal Code
~ 2.04.090 duly PASSED and ADOPTED this
day of January, 1997.
Barbara Christensen, City Recorder
SIGNED and APPROVED this
day of
,1997.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
PAGE 1-RESOLUTION (p:flood\roimbOfld.,ool
RESOLUTION NO. 97-
A RESOLUTION RATIFYING THE DECLARATION OF EMERGENCY
MADE BY THE CITY ADMINISTRATOR AND ASSUMING ADDITIONAL
EMERGENCY POWERS DURING THE EMERGENCY.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The City Administrator has determined that a state of emergency exists
in the City of Ashland. We ratify that determination and adopt those statements made
by the Administrator in his declaration which is attached to this resolution 1,
SECTION 2, Additional specific emergency powers delegated to the Administrator or
authorized for the duration of the emergency shall be:
1. Authority to request assistance from other public agencies.
2. Authority to determine the priority for restoration of water service,
3, With concurrence of the Mayor, such other powers as are
necessary for the public health safety and welfare.
The foregoing resolution was READ and DULY ADOPTED at a special meeting of the
City Council of the City of Ashland on the _. day of January, 1997,
Barbara Christensen, City Recorder
SIGNED and APPROVED this
day of
,199_.
Catherine M, Golden, Mayor
AMC f 2.62,040 Doelantion and ratificatioo ofc:memCllCY. A. 1bo dcdantioo by the AdminiJt:rator of.11Itc ofc:mctJcocy sbaU: 1.
sur.1IIe Il&lWo otIlleCIIICIJCllC)'. 2. Deaigoate IIIe ICOCnpbical bouodaries otllle....1Ubject to IIIe ClllClJCllC)' _. 3. sur. "'Y tpcciallq1llatiollJ
imposed as . rtCUh of *' IIalc of emergency. B. In additioo to 1bo ItaIcmcl1tl c:oumctatocl in IUbaocIioo A. 1bo ratiflCatioo by 1bo City Council of. state
of m1CtJcocy Iha1I; 1. State the duratioo of time during whicb the area 10 deaipated aba11 ra:nain an c:mctgc:ocy area. 2. Authorize lpCCific
CIIlCfIc:ocy powcn for 1bo duration of the cmera:c:acy period act forth in tho doclaratioo.
PAGE 1-RESOLUTION RATIFYING DECLARATION OF EMERGENCY(p:rormslcmtz-dcl.oaj
DECLARATION OF STATE OF EMERGENCY
As City Administrator for the City of Ashland I have determined that a state of
emergency exists and therefor make the following declaration under the authority
granted in Ashland Municipal Code Chapter 2.62':
A. The nature of the emergency is: Major flooding in the Ashland Creek, Flooding
and other drainage areas throughout the city, resulting in loss of operable water and
sewer treatment plants, including access to same; and threats of life, property, and the
public health.
B. The geographical boundaries of the area subject to emergency controls are: City
limits of the City of Ashland, and the Ashland Creek f100dway up and including Reeder
Reservoir.
C, The duration of time the area above shall remain an emergency area is continuous
until further notice is given.
Special regulations imposed as a result of the state of emergency are:
1. Standard city procurement procedures are suspended,
2. A curfew is established in the Plaza Area and Winburn Way for the following
hours during which all other than officially authorized personnel may be upon
the public streets or other public places: 5:00pm to 7:00am.
3. The number of persons who may gather or congregate upon any public street,
public place, or any outdoor place is limited to 25.
4. The following streets shall be barricaded and vehicular or pedestrian traffic is
prohibited except for authorized police or emergency vehicles:
1 , North Main from Church to Plaza.
2. Water Street from Plaza to Van Ness.
3, Winburn Way in its entirety.
4, Granite Street from end of pavement westerly.
5. Siskiyou Boulevard between Clay and Bellview.
6. Hersey (near Oak).
7. Van Ness (Water to Oak).
8, Nevada Street (Helman to Oak),
9. Water Street Bridge between Lee/Iowa.
10, Vista between Glenview/Fork.
AMC . 2.62.030 City Administntor ruooosibilitv. The City Administrator ill responsible for implcmc:ntatioo. of the Emeq:eGCY
Management Plan. When the Administrator determines that . state of cmcIIC'.I1Cy exists, tho Administrator ahalllDlke. declaration to that dfect and
requell the Mayor to call . special meeting of the COUDcil in order to ratify the declaration of emergency.
AMC I 2.62.0l0 Doclantioo and ratifieatioo of CDlemmcv. A. The dcclara1ioa by the AdminiJtn10r of. state of r.merat:nr.y Iha.ll: 1. State the Dlb1re
of the cmcIICDCY. 2. Ilea;,.w. the &"'IraplUcal boundariea of the .... JUbjcct 10 the cmcIICDCY _.J. SIB thc duratioa of_ durio& which the
IJ"CI, IOdcsipa1cd shall mnain an ClDClJtney area. 3. Stale any specialrqu1atioos imposed II. rcsuhoftbc ltalcolc:mergc:ocy. 4. Stale my special
regulations imposed II I reautt of tho Ilato of emergency.
5. Persons shall be evacuated from the following areas:
1. Plaza buildings between Lithia Park and N. Main.
6. The sale, carrying, or possession of any weapons or explosives of any kind on
public streets, public places, or any outdoor place except for public safety officers is
prohibited.
7. Commercial activity in the following areas is suspended until further notice:
1 , Plaza buildings abutting Calle Guanajuato.
8, Water shall be turned off in the following areas:
1. All areas of the city,
Electricity shall be turned off in the following areas:
1. Plaza buildings abutting Calle Guanajuato.
9. The following additional measures are ordered as being necessary for the
protection of life or property, or for the recovery from the emergency2:
1. Traffic diversions as authorized by the Chief of Police or his
designee.
2. Additional evacuations as authorized by the Chief of Police or his
designee.
Dated this 31st day of December, 1996, at the time of 10:00 pm.
Ip:forms\omer-dcl.or1 ,
~~.
, Brian L. AI
2 In addition to this open-ended author1ty,
AMC S 2.62.060(11) authorizes the administrator:
"To control, restrict and regulate by rationing, freezing,
use of quotas, prohibitions on shipments, price fixing,
allocation or other means, the use, sale or distribution of
food, fuel, clothing and other commodities, materials, goods
and services."
3 Scctioo 2.62.030 oCthe municipal code requirea Ibe City Administra1or, after cIccJariag allale of CIDClgeocy. to roquest rcquea the Mayor
10 call . IpCCW mcetiDc of lhc Council ill Ofdc< 10 mifY lhc declaralioo ol """I""l' .
CITY OF ASHLAND
Office of the City Attorney
(541) 488-5350
20 East Main, Ashland, OR 97520
(541) 488-5311 - Fax
MEMORANDUM
DATE:
December 30, 1996
TO:
The Mayor and Council
FROM:
Paul Nolte
,
RE: First Reading by TItle Only of an Ordinance Amending Chapter 2.41 to
Reduce Contribution Umits by Political Committees and ib Delete'
Contribution and Spending Umits for City Measures
The purpose for these proposed amendments is two-fold:
1) The amendments delete any limitation for contributions or expenditures for
measures (as opposed to candidates). The courts have held that the justification for
limiting contributions or expenditures for candidates (e.g. corruption and undue
influence) cannot be applied to justify similar restrictions on measures. (Note: For the
local campaign involving the two cost commission measures, the chief petitioner and
any campaign committee promoting or opposing the measure were notified. early in
the campaign by the city recorder that the ordinance restrictions would not be applied. .
to them.)
2) The amendments also clarify a confusing restriction and distinction involving
contribution limitations by campaign committees versus individuals. The amendments
to section 2.41.030 limit the contributions by committees to the same limitation for
persons.
Attachment
(.:\council\chap2-41.me21
I
,,'
I
. .
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 2.41 TO REDUCE
CONTRIBUTION LIMITS BY POLITICAL COMMITTEES AND TO
DELETE CONTRIBUTION AND SPENDING LIMITS FOR CITY
MEASURES
ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETlONS ARE U~JEI}-TJ.lROUGJ.l AND
ADDITIONS ARE B1J!1I.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 2.41.010.8.1 of the Ashland Municipal Code is amended to read:
8. Except as provided in section 2.41.020,
1."Contribute" or 'contribution" includes:
a.
The payment, loan, gift, forgiving of indebtedness, or
furnishing without equivalent compensation or
consideration, of money, services other than
personal services for which no compensation is
asked or given, supplies, equipment or any other
thing of value:
i. For the purpose of irifluencing an election for
public office or eR eleetieR SR a measure or of
reducing the debt of a candidate for election
to public office or the debt of a political
committee; or
Ii. To or on behalf of a candidate, political.
committee or measure; and
:. I
I
SECTION 2. Section 2.41.010.D of the Ashland Municipal Code is amended to read:
D. Except. as provided in section 2.41.020, 'expend' or "expenditure"
includes the payment or furnishing of money or any thing of value
or the incurring or repayment of indebtedness or obligation by or
on behalf of a candidate, political committee or person in
consideration for any services, supplies, equipment or other thing
of value performed or furnished for any reason, including in
support of or in opposition to a candidate, political committeEH*'
measure, or for reducing the debt of a candidate for election to
public office. "Expenditure" also includes contributions made by a
candidate or political committee to or behalf of nay other
candidate for public office or political committee.
PAGE 1-0RDINANCE (p:...dlcampaign.omdl
SECTION 3. Section 2.41.010.G of the Ashland Municipal Code is deleted,
G. I'Msoo\;Jrs" iAslblaes BAY sf the felle':Jing &t=JBFAiUea te tAB f3seple
for their e!3J3f8val or reJeetieA at aA eleetieA: "
1. AA ameAelmeAt te tAe City CRerter;
2. A J3fOJ3aSea Bit-,,- ardiAemee;
2. .^. refer=8Adum regaraing a sly ardinanee;
1. A pf9J30sitioR Sf CEll:Jestian.
SECTION 4. Section 2.41.010.1 of the Ashland Municipal Code is amended to read:
I. "Political committee" means a combination of two or more
individuals , or a person other than an indMdual, that has received
a contribution or made an expenditure for the purpose of: .
1. Supporting or opposing a candidate or meaSl:lro; or
2. Making independent expenditures in support of or in
opposition to a candidate or meaSl:lre.
SECTION 5. Sections 2.41.030.B and C of the Ashland Municipal Code are amended
to read:
2.41.030 Contribution Umits. With respect to a single election:
A. A person or political committee shall not contribute an aggregate
amount exceedin~
1. For a J3ersoA, $50 to a candidate or principal campaign
committee of a candidate for election to the office of mayor,
city councilor, park commissioner, municipal judge or
recorder or to BAY l3elitieal eommittee ergsAized enell:lsi'/oly
to Sl:ll3l3eFt or te eJ3J3ese MY FfleaSl:lre.
2. Fer a !3olitioal eemmittee, ~100 to a aaAelielate er priAoipal
eaml3ai~A eommittee of a aaAaidate fer eleetieA te the offioe
of mayer, eity ool:lAeiler, 13ar-l( eomFflissieAer, ml:lRieipal
juel~e er reooFEler er te BAY !'lelitieal eemmittee or!;laA~ed
9l<sll-:lsively te 61:1!'l!'lelt er te e!3pese eAe er mere Ffleaoures.
B. For candidates and political committees who adopt the
expenditure limits as defined in section 2.41.040, a person or
political committee shall not contribute an aggregate amount
exceedin~
1. For a !'lersoR, $100 to a candidate or principal campaign
committee of a candidate for election to the office of mayor,
city councilor, park commissioner, municipal Judge or
recorder or te aAy !'lelitisal semmittee ergsAizsel 9l<sll:lsivsly
to SI:II3!'lort er te e13lgese aAY measl:lre.
2. Far a f3elitieal eammittee, $200 to B eMeieate er J'lfineif3sl
oaml9sigA eemmittee at a eaRdiaate fer sleetioR to the effioo
of Fflayor. Gity eeufloiler, par-It Gernmissioner, fRl:Inieipal
'.',
,
.,
PAGE 2-0RDINANCE Ip:onl\cemp""n..mcll
~t
"f
juelgo or rooorelor or to aRY flolitioal eommittee orgaRized
e)lelusi'lely to SUflflOR or to opflose oRe or more measures.
SECTION 6, Section 2.41.050.B of the Ashland Municipal Code is deleted.
B. Tho troaourer at a pelitiool eOfAfA~ee ergaAizea (3)(eh:Jsively to
SI,I13Port er te al3l'lese OAe or mere measl,lres may file a
deelaration af limitation aA e)II'lOnelitures as EleseriBeel in seotien
2,11.080 with the reeereler stating that thc political eommittee will
not malle attriButaBle. ellf3eAditblrcs in Clleess at $6,000 for any
measuro.
SECTION 7. Section 2.41,050.D of the Ashland Municipal Code is amended to read:
I:
iI
D. A candidate or political committee described in subsections A and
B of this section who have filed a declaration under this section
stating that the candidate or committee will not make attributable
expenditures with respect to the special, primary and general
election in excess of the limits described in subsections A and B of
this section shall not be bound by the declaration if any opposing
candidate or political committee for the same public office-ef
mcasure at the same election has not filed a declaration indicating
that the candidate or political committee will limit expenditures or
has filed the statement but has made expenditures exceeding the
applicable limit,
SECTION 8. Section 2.41.060.B of the Ashland Municipal Code is amended to read:
B, The recorder shall prescribe'forms for the filing of the
information required by this section. The forms shall also
include< ~
1. llhe name of~
a: lf1e candidate by which the candidate is commonly
known and by which the candidate transacts
important private or official business; or
13. The treasblrer aAd the eommittoe name for eny
politieal eemmittee formes ellclusively for tAe. support
of or tAe oPflosition to ORe or more measures.
SECTION 9; Section 2.41.090.C of the Ashland Municipal Code is amended to read:
C. The recorder or city attorney shall exempt any candidate or
political committee from the imposition of civil penalties under
subsections A and B of this section if the recorder or the city
attorney finds the candidate or political committee has exceeded
the applicable expenditure limit by a minimal amount. The recorder
shall adopt by rule standards and procedures for exempting any
PAGE 3-0RDINANCE (p:ordlcarnpaign.omd)
.
f
candidate or political committee from the imposition of civil
penalties under subsections A and B of this section. The rule shall
apply in the same fashion to all candidates and political
committees for the same offico or measure.
SECTION 10. Section 2.41,110.B of the Ashland Municipal Code is amended to read:
B. If a candidate or political committee described in section 2.41,050
has agreed to limit expenditures, but is not bound by the
agreement because an opponent or opposing political committee
of the candidate or political committee for the same office ef
measure at the same election has not agreed to limit expenditures
or has exceeded the applicable expenditure limit, the published
statement described in subsection 2.41.110.A.1 shall indicate that
the candidate or political committee has agreed to limit
expenditures and that the candidate or political committee is not
bound by the agreement because an opponent of the candidate
or opposing political committee for the same office or measure at
the same election has not agreed to limit expenditures or has
exceeded the applicable spending limit.
,,~.
PAGE 4-0RDINANCE (p:o<dlcomp..gn.....U
Ashland City Recorder
October 31, 1996
"
RECD OCT 3 1 1996 rY
Please include this letter in the Council's meeting packet and
also make it part of the public record concerning the Council's
revising Chapter 2.41.030 Contribution Limits, Ordinance # 2766.
Thank You,
David Fadden
Secretary of State
Elections Division
Attention, Mr. Fred Neal
114 State Capitol
Salem, Or. 97310-0722
October 9, 1996
Dear Mr. Neal,
I have been ordered to. revise my Summary Statements of
Contributions and Expenditures for. my Ballot Measures, 15-50 and
15-51. Please review the inclosed copy of a letter from Ashland's
City recorder. Prior to revising my Political Committee
Contributions and Expenditure Reports, I would request a ruling
from your authority. My hesitation in revising my reports is based
upon the following: Note: underlining is added for emphasis.
1. ASHLAND'S, "CERTIFICATE OF LIMITED EXPENDITURES"
I voluntarily signed the two certificates, agreeing to the
pre-written wording that preceded my acknowledging signature and
date; that of: ".......or, if I am signing as treasurer of a'
political committee organized exclusively to support or to oppose
one or more measures, I certify that the committee will not make
attributable expenditures in this election in excess of $5.000 for
any measure."
There are three content subject matters on the bottom third of
my two signed certificates. Please review copies of the inclosed
certificates.
1. Within the paragraph that begins, "If a candidate,
including the candidate's principal campaign'committee, .....",
there is specific wordinq pertaininq to local measures.
2. In the following paragraph that begins with, "Candidates
and committees who adopt these expenditure limits.....", there is
no reference to local measures. The wording implies the same
connotation as the lead wording of the prior paragraph with its
beginning reference to, candidates includinq the candidates
principal campaiqn committee.
3. There is no reference on the Certificate to Ashland's Citv
Ordinance. #2766, which added Chapter 2.41 to the City's Municipal
Codes. I was not informed of this City Ordinance.
II. CITY ORDINANCE 2766 SEEMS TO BE INCONSISTENT WITH:
A. ORS 260.160 (3): "An individual shall not contribute in any
calendar year an aggregate amount exceeding $100 to anyone
political committee other than a principal campaign committee
or a political committee orqanized exclusively to support or
oppose one or more candidates for national or political party
office or one or more measures.
B. '96 Campaign Finance Manual: Political Committees:
Page 19, Ballot Measure Committees, "Political committees
formed to exclusively support or oppose ballot measures can
accept contributions from any entity without limit."
Page 24, Allowable Contributions Chart, Under Exclusive Ballot
Measure PC, shows "No Limit".
******************************
It is very confusing to read State Rules regarding elections
and believe that you are proceeding according to the letter of law;
and then find that you are violating your City's law. Can the City
of ~shland mandate restrictions that are stricter than State laws?
I would appreciate a written confirmation of this letter.
Tharik You,
David W. Fadden,
Chief Petitioner/Treasurer
City Measures, 15-50 & 15-51
326 N. Main St.
Ashland, Or. 97520
(541) 488-0025
2
i';". -l'
CITY OF ASHLAND
Office of the City Attorney
(541) 482-3211, Ext. 59
20 East Main, Ashland, OR 97520
(541) 488-5311 - Fax
MEMORANDUM
DATE: December 11, 1996
TO: Mayor and City Council
FROM: v/ Paul Nolte, City Attorney
RE:
Thierolf v. City of Ashland, LUBA No. 96-011
Thierolf v. City of Ashland, LUBA No. 96-022
'1 "
In December of 1995, the council approved the sale of a small strip of land to the
Peggy Ann Sammons Uving Trust (Sammons). This strip was adjacent to the
residence of Sammons on Terrace Street and facilitated Sammons partitioning the lot
(map attached) by increasing its width to meet minimum width requirements. The city
reserved easements in the strip for utilities and pedestrian access.
The sale of the lot and the partition approval were appealed to LUBA in two separate
cases by an adjoining landowner, Mary Thierolf. The bases for the appeals were that
the city failed to adequately give notice of the partition and the sale did not comply
with statutory requirements for the sale of land by cities.
LUBA decided these two issues on November 12, 1996, in favor of the city. LUBA held
that the notice given was adequate and that the sale of the property was not a land
use decision and therefor LUBA did not have jurisdiction. LUBA has transferred the
sale of property case to the Jackson County Circuit Court which does have
jurisdiction. This case is now pending before the circuit court.
Thierolf has filed a notice of appeal to the Oregon Court of Appeals on both these
cases.
At the time the sale to Sammons was made by the city, state law required all sales of
property by cities to be publicly noticed and that a public hearing be held regardless
of the size or nature of the property. No public notice was given and no hearing was
held prior to the sale to Sammons. (Another statute allows cities to adopt alternative
procedures for sale of property. The council has now adopted an alternative
procedure (also attached) for properties that are undersized and undeveloped. These
properties may be sold without public notice or hearing but must first be offered to
'~ ....,.
Memo to Mayor and Council
December 11, 1996
Pace 2
adjoining landowners and approved by the council prior to sale, The property
conveyed to Sammons fits this class of property.)
Because the sale to Sammons did not comply with state' requirements, the city should
seek to rescind this sale and take the appropriate steps to dispose of the property
under the city's recently adopted process for undersized and undeveloped property.
Sammons' cooperation is needed for a recision to be effective without further litigation.
Thierolf has agreed that the appeals will be dropped and that the transfer to circuit
court will not be necessary if the sale is rescinded, Sammons has taken the request
for recision under consideration and may have a response by the time the council
considers this issue at its next meeting on December 17, 1996. If recision is not
effected through mutual agreement with Sammons, then the city should assert a
position in the circuit court case so that the court orders recision.
Attachments (2)
c w/attachments:
William Sammons
Dick Thierolf
(p:p'annmo\cn-thier .mom)
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CITY OF ASHLAND - ENGINEERING DIVISION
AUGUST 1~. 1995
-.... '..,
RESOLUTION NO. 96-30
A RESOLUTION ESTABLISHING AN ALTERNATIVE PROCEDURE FOR
THE SALE OF CITY SURPLUS UNDERSIZED SUBSTANDARD
UNDEVELOPED REAL PROPERTY PURSUANT TO ORS 221.727
Recital: ORS 221.727 permits the city to adopt, after public notice
and hearing, a procedure for the .sale of individual parcels of a
class of city-owned real property.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The following procedure is adopted to dispose of surplus
real property, or any interest therein, falling within the class of
properties as defined in this resolution.
UNDERSIZED UNDEVELOPED PROPERTY (real property parcels with no
structures located upon them and which are not of minimum
buildable size for the land use' zone in which they are
located) :
Whenever an undersized undeveloped surplus parcel is proposed
for sale by the city, or whenever a purchase inquiry is made
of the city and the city administrator has determined that the
property is surplus, the property shall first be offered to
the adjoining land owner(s) at a price determined by the city
administrator to be fair market value. In determining the fair
market value, the city administrator may consider the
appraised value of the parcel or abutting parcels as
established by the Jackson County Assessor, other competent
appraisals, if any, and any existing liens or past and future
maintenance costs to the City in establishing the minimum
acceptable terms of sale. The offer shall be made contingent
upon approval of the sale by the city council bids by other
adjoining land owners, if any. If the offer is accepted, the
transaction shall be presented to the city council at a
regular public meeting for acceptance. No pUblic hearing is
required.
If there is more than one adjoining land owner who offers to
purchase the property, the property shall be sold to the owner
who offers the highest price. In the event two or more offers
are for the same amount, the council shall accept the offer
received first by the city.
This resolution was read by title only in accordance with Ashland
PAGE 1-RESOLUTION (p:onI\Wq>rop.n:a)
...., .
Municipal Code S2.04.090 duly PASSED and ADOPTED this
of June , 1996.
is day
/, /~""~ (' },.u,>1"'~
'BaDbara Christensen, City Recorder
SIGNED and APPROVED this
day of U-"~ J , 1996.
/S/ C' ~c..~'~~ \'Y'\, G~
'caeherine M. Golden, Mayor
Reviewed as to form:
/<;~~ J'-1\cr-Lt.. J
'Paul Nolte, city Attorney
.
PAGE 2-RESOLUTION (p:on!\IIkprop...)
CITY OF ASHLAND
Office of the City Attorney
(541) 488-5350
20 East Main, Ashland, OR 97520
(541) 488-5311 - Fax
MEMORANDUM
DATE
December 19, 1996
TO:
Mayor and City Council
FROM: t..--paul Nolte
RE: ADA Requirements for Ashland Street Trees and Sidewalk
As requested by the council, I spoke with Darrel Ackerman after it appeared that the
ad hoc committee's interim solution for Ashland Street trees and sidewalks did not
comply with the ADA. As you know, Darrel was the consultant the city retained to
evaluate city buildings and facilities for compliance with the ADA. Darrel is a
recognized expert in this field.
Darrel's opinion was that if the city developed a plan similar to barrier removal plans
/
allowed under state statute and the ADA for buildings, it could be seen as a good faith
effort by the city to come into compliance with the ADA. He was familiar with the
proposal by the ad hoc committee to accomplish sidewalk repairs and improvements
while saving street trees pending the adoption and implementation of the Ashland
Street Plan. He felt that if the city were to adopt specific steps within a specified time
frame, with the end result being accessible sidewalks within a three year period then
such a plan would be reasonable.
Darrel was candid in stating that such a barrier removal plan is not recognized as an
alternative under the ADA for public sidewalks.
My opinion remains unchanged as to the requirements of the ADA for those sections
of sidewalks that are removed or that are repaired, Any such alteration of the sidewalk,
or any portion of the sidewalk, must be replaced with a sidewalk which is accessible
as defined under the ADA.
Ip:a1o\ada-8ide.opnl
'!
",.
G A(Zg
REQUEST TO THE GOVERNOR
OF THE STATE OF OREGON
FOR DEClARATION OF STATE OF EMERGENCY'
TO:
John Kitzhaber, Governor, State of Oregon, and the Jackson County
Board of Commissioners
Brian L. Almauist. City Administrator, City of Ashland.
FROM:
At 1 :OOam on January 1, 1997 the Emergency Operations Center was activated at
Level II, and at 8:42am on January 1 the City Administrator declared a Water Crisis
Emergency for the City of Ashland.
,
J
The current situation and conditions are: Major flooding in the Ashland Creek Channel
and other drainage areas throughout the city resulting in loss of operable water and
sewer treatment plants, including access to same, and threats to life, property, and the
public health.
The geographic boundaries of the emergency are: City limits of the City of Ashland,
and the Ashland Creek f100dway up to and including Reeder Reservoir.
The City of Ashland by and through its City Administrator, as ratified by the City
Council and Mayor, has determined that a state of emergency now exists in the city
and that the city has expended all appropriate and available resources. The city
requests that the Governor of the State of Oregon declare a state of emergency for
the geographical area within the city limits of the City of Ashland as provided for in
Oregon Revised Statutes Chapter 401 and provide appropriate support from state
agencies and the federal government together with the following forms of assistance2:
1.
Equipment, manpower and technical assistance in clearing the Ashland
Creek Channel of debris and silt.
Providing safe drinking water for the duration of the emergency,
Assisting the city in the construction of a roadway to the Ashland filtration
plant.
Rnancial assistance to restore critical public facilities.
Assistance to businesses suffering structural damage in the form of loans
or other means.
2.
3.
4.
5.
Signed
Date January 2, 1997
Mayor
p:forms\emergncy,dc31
..
, Thia _ ;, 10 be rooa.d lhroucb 10<b00 CouoIy ............ IIId "'1 be _ via ndio, Idq>/Joac, 1ddypc, or fu. !Iud copic:a IIIlIIl be
Kalla JKboa County Emt:qCDC)' Mataaac:mcal aDd dxl OrqOQ Bmcqcocy Mmlccmc:ot Divilic:n, md. copy placed in d&e rm.al tociclmt packq:c.
I Por cumpio: din:ct ttatc -CCOCK. 10 utiliZlO aDd employ IUI:c JI'ClI"IODDd. ClC(Uipmcat md r..:iIitict; provide Ic:mporary bouaiac dwiDc c:mcr&cocy;
advlDCCl, kod. 01' pualhrouab fvDdI avlilabkl, dc.
DECLARATION OF STATE OF EMERGENCY
As City Administrator for the City of Ashland I have determined that a state of
emergency exists and therefor make the fOllowin~ declaration under the authority
granted in Ashland Municipal Code Chapter 2.62 :
A. The nature of the emergency is: Major flooding in the Ashland Creek, Flooding
and other drainage areas throughout the city, resulting in loss of operable water and
sewer treatment plants, including access to same; and threats of life, property, and the
public health.
B. The geographical boundaries of the area subject to emergency controls are: City
limits of the City of Ashland, and the Ashland Creek floodway up and including Reeder
Reservoir.
C, The duration of time the area above shall remain an emergency area is continuous
until further notice is given.
Special regulations imposed as a result of the state of emergency are:
1, Standard city procurement procedures are suspended.
2. A curfew is established in the Plaza Area and Winbum Way for the fOllowing
hours during which all other than officially authorized personnel may be upon
the public streets or other public places: 5:00pm to 7:00am,
3. The number of persons who may gather or congregate upon any public street,
public place, or any outdoor place is limited to 25,
4. The following streets shall be barricaded and vehicular or pedestrian traffic is
prohibited except for authorized police or emergency vehicles:
1, North Main from Church to Plaza.
2, Water Street from Plaza to Van Ness,
3. Winburn Way in its entirety.
4. Granite Street from end of pavement westerly.
5. Siskiyou Boulevard between Clay and Bel Mew.
6. Hersey (near Oak).
7. Van Ness (Water to Oak).
8. Nevada Street (Helman to Oak).
9. Water Street Bridge between Lee/Iowa.
10. Vista between Glenview/Fork.
AMC . 2.62.030 CitY Adminiatntor rcIDOOSibilitv. Tbe City AdminiItrator is rapoo.aibIc for impkmtmtalion of Ibe Emcq:cacy
Mml&emc:o.l Plan. Whco the Administntor deCenniDca <<hat . IIatc of c:meqcocy exists, the AdminiItraIor IhaO mate a dcclaratioo. to that dfcct and
mqueat the Mliyor 10 call . spcciallDOdin&: 0( &be Couucil in order to ntiIy 1bc dec:luatioa. 0( c:mc:qcacy.
AMC I 2.62.040 Declantioa and ratific.atioa 0( emervmcv. A. Tbc dc:clantioo. by the AdminiItratoI" oIallatc of t:aIClICOCY aha11: 1. State Ibc DlIUrc
oflbc cmeII""'Y. 2. o...-lbc,,,,,,,npWcaI bcuodaric:o oflbc"", JUbjcd ID Ibc......_....,..,g. 3. _Ibc _ oflimc cIurioa_1bc
area 10 dcaipatcd IbaD ranain.IQ cmetlCOC)' U'CIo. 3. StateI:l1)' IpCCiaI ~ impaled u. rrdl oIlbc JtIkI ol cmeqeocy. 4. State my IpCcial
rqulationJ impoeod u . rcsub. oIlbc IIaIc of CIDClIIcocy.
5. Persons shall be evacuated from the following areas:
1. Plaza buildings between Uthia Park and N. Main.
6. The sale, carrying, or possession of any weapons or explosives of any kind on
public streets, public places, or any outdoor place except for public safety officers is
prohibited.
7. Commercial activity in the following areas is suspended until further notice:
1. Plaza buildings abutting Calle Guanajuato.
8. . Water shall be turned off in the following areas:
1. All areas of the city.
Electricity shall be turned off in the following areas:
1. Plaza buildings abutting Calle Guanajuato.
9. The following additional measures are ordered as being necessary for the
protection of life or property, or for the recovery from the emergency2:
1. Traffic diversions as authorized by the Chief of Police or his
designee.
2. Additional evacuations as authorized by the Chief of Police or his
designee.
Dated this 31st day of December, 1996, at the time of 10:00 pm.
Brian L. Almquist, City Administrator
{p:forms\omer--dctor1 J
2 In addition to this open-ended authority,
AMC S 2.62.060(11) authorizes the administrator:
"To control, restrict and regulate by rationing, freezing,
use of quotas, prohibitions on shipments, price fixing,
allocation or other means, the use, sale or distribution of
food, fuel, clothing and other commodities, materials, goods
and services."
3 _ 2.62.Q30of.......Didp.J codo rcquino"'CiIy A_, oftccdccJarioc. .....of"""l_, 10__'" Mayo<
10 call . .pociallDClCtial: of lbc Cauocil ia. ontct 10 ratify Ibc dcclanlioo of c:mc:qcocy .
. RESOLUTION NO. 97-
A RESOLUTION RATIFYING THE DECLARATION OF EMERGENCY
MADE BY THE CITY ADMINISTRATOR AND ASSUMING ADDITIONAL
EMERGENCY POWERS DURING THE EMERGENCY.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1, The City Administrator has determined that a state of emergency exists
in the City of Ashland. We ratify that determination and adopt those statements made
by the Administrator in his declaration which is attached to this resolution'.
SECTION 2. Additional specific emergency powers delegated to the Administrator or
authorized for the duration of the emergency shall be:
1.' Authority to request assistance from other public agencies.
2. Authority to determine the priority for restoration of water service.
3, With concurrence of the Mayor, such other powers as are
necessary for the public health safety and welfare.
The foregoing resolution was READ and DULY ADOPTED at a special meeting of the
City Council of the City of Ashland on the _ day of January. 1997.
Barbara Christensen, City Recorder
SIGNED and APPROVED this
day of
,199_.
Catherine M. Golden, Mayor
AMC 12.62.040 Dci:Jantica.... nlifiaticaotcmmcocy. A. lbodoclmlioa by lhoA_ot, llIloot"""lCllC)' ahalI: I.
StaID lho ....... of lho """ICIlC)'. 2. Dcaipalc lho 1000npbjoaI_ of lho ..... Illbjcct ID lho """ICIlC)' _. 3. State ..,. apeciaI rquIatioaJ
impoIod u . rcIUll c11bo JIaIc 01 cmcqcocy. B. III Idditioo 10 Ibo daIaDl:IIlI awmcnlcd in IUbICCtioo. A, Ibo ntifiwim by !be City Couocll 01. Itate
of CIDClJCOC)' abaII: 1. SIare Ibc dunlioa of time duriuc which Ibc atClI 10 dcaipatcd sbaII n:maia an c:merJC'.OC)' uta. 2. Authorize lpCCific
ClIDOCJ:COC)' powcn for Cbo duratiora of tho CImCCICDC)' period .. ror1h ill Ibo dcc1antioa.
PAGE l-RESOLUTIONRATIFYING DECLARATION OF EMERGENCYc.:(OI1I1SIaD..--<Icl.01'2)
C I T Y
o F
ASHLAND
C I T Y
HAL L
ASHLAND. OREGON 97520
telephone (code 541) 482.3211
NOTICE OF SPECIAL MEETING
January 8, 1997
Ashland City Council
Ashland, OR 97520
Pursuant to the City Charter and Section 2,04, 110.c of the Ashland Municipal Code, a
Special Meeting is called for Thursday, January 9, 1997, at 1 p,m., in the Civic Center
Council Chambers, 1175 East Main Street, Ashland, OR
The purpose of this meeting will be adoption of a resolution calling for a special
election on flood restoration bonds and adoption of resolution declaring official intent
to issue reimbursement bonds to reimburse expenditures incurred for flood damage.
(p:flood\a:pocilll.mtg)
SOSC-MEDIA CENTER
Ct1~~
..0
ClI;IIlIIIU.,..y ......,_
Tel ChllNlela 9, 30. !1
A Rbp Valley
Community T.lcvblon
_1'Yke 01\
Tel Cablevlolon in
Jacbon County. Onson
Po... BeIe&IltO
Rvrv DIn""'r
Joe Brett
~... Olndor
Dr. Mali< CbU_t
Aademk: CconlinAtor
S...I AufdeJb.1de
Public A=t... CconIlnator
TIm Bewley
Cable Commlnlon CMlr
RVIV b a busln<..
pattnonhip _....
Th. City of AohIand.
and
Soutl.om Ongon
S..... Colle&"
1883 N.lI_1 Community
_1...lIona Award,
Alii..... for Comnwnlly
MedIa. Wllhlngton D.C,
TEL:54l-552-6628
Jan 07 97
15:08 No.Oll P.Ol
#- .
Rogue Valley
Community Television
Southem Oregon State College
JANAURV1, ]997
FOR IMMEDIATE RELEASE
TO; Medford Mail Tribune and Ashland Daily Tidings
KDRV TV, KOBI TV, KTVL TV
FROM: Pete Belcastro
RE: HOME VIDEO FLOOD PICTURES
&
ASIn..ANO TOWN HALL
RVTV Channel 9
VVednesday, January 8,
7:00pm - 10:OOpm
R VTV's Second Flood Damage Special Programs
Rogue Valley Community Television, TCI Cable Channel 9, will
present special flood-related programs ofinterest to Ashland and Rogue
Valley residents.
Beginning at 7:00pm, VVednesday, January 8, home videos ofthe
Ashland New Year's Day flood will be show. Hosted and edited by
R VTV's associat.e director Joe Brett, viewers will be treated to video
pictures not seen before now. Numerous Ashland residents answered
RVTVs request for home flood videotape for tonight's program. More
than 20 people responded and videos includes scenes from the Ashlander
Apartments, LithiaPark, Jackson Hot Springs, the Plaza, Phoenix and
much more. Many of the home videomakers will appear on the program
with their videos. No viewer caU-ins will be accepted until 8:30pm when
Mayor Cathy Golden and City Administrator Brian Almquist return to
update Ashland citizens on the repair and clean up taking place. They will
take questions from 9-]Opm at 552-6898 with RVTV director Pete
Belcastro hosting the program. These two programs will repeat on
Thursday, January 9 from 7-]Opm on channel 9.
Last Sunday RVTV's first flood programs was the largest audience in
the community channel's seven year history. So many callers jammed the
telephone line that it was difficult to get through. More than ] 00 calls
were accepted. Videotapes can be purchased at 552-6395.
RVlV.tSOSC
1210 alaklyou Blvd.
Aohl8nd, OR 87120
RVTV PIIona Numllell:
Dlr. (U') 162aes
F.... (Ul) 112-"28
RVTV e.....1I add"..:
rvlv@wPO.oooe.OIIhe.edu
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January 8, 1997
To The Mayor and City Council:
The response of the city administration, staff and employees
to the flood crisis has been absolutely outstanding.
We sincerely appreciate the long hours and hard work it
has taken to keep Ashland functioning.
Hats off to all of you.
Bob and Marjorie O'Harra
~,~
1235 S. Tolman Rd.
~~
CITY OF ASHLAND
MEMORANDUM
Administration
DATE:
January 6, 1997
TO:
Mayor Golden, Councilors Don Laws, Steve Hauck, and Brent
Thompson
FROM:
Councilors Ken Hagen, Carole Wheeldon and Susan Reid.
RE:
Citizens' Budget Committee Nominees
On Monday, January 6, 1997 we interviewed Norman Miller, Darrell Boldt, Alan
DeBoer, Ken Maloney, Richard Nichols and James Moore. Nancy Tuggle and Un
Mattson were not able to keep their appointments.
Out of the six that we interviewed our choices were Richard Nichols and James Moore
with Ken Maloney as the alternate.
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J
ASHLAND EMERGENCY OPERATIONS CENTER
PRESS' RELEASE 97-27
TO:
News Media
FROM:
Barbara Christensen, Public Information Officer
RE:
FLOOD CONDITIONS IN ASHLAND
DATE:
01107/97 4:50 p.m.
WATER TREATMENT PLANT: Worst part of our flooding crisis is over. The City
water filtration plant is back on line and producing water. As water is being run throughout
the system additional breaks are being found and repaired. Information regarding turning
water service back on is going to be distributed by volunteers on leaflets.
It is vitally important to reduce water consumption once water has been restored during the
first few days after water is turned on. This is necessary because if everyone washes their
dishes and laundry and begins showering, the system may be overwhelmed and could fail
again.
Estimated time for water service to back on is "less than a week". Flyers will be distributed
with information on procedure when services are turned back on.
SEWAGE TREATMENT PLANT: Crews are continuing to repair line break at sewage
plant, repair could be completed by tomorrow.
Public continues to be asked to use the chemical toilets distributed throughout the city when
possible. If necessary, use "grey" water to flush.
It has been reported that plastic sacks containing sewage are being dumped into the portable
toilets. The public is being asked not to put plastic sacks containing sewage into the
chemical toilets.
It is also very important that when the sewage line goes back on-line that residents
DO NOT FLUSH PRIVATE WASTE FROM CHEMICAL PORTA-POTS INTO THE
SYSTEM (TOILETS), the reason for this, is that the chemicals in the porta-pots will
damage the system at the wastewater treatment plant and could disable the plant.
FEDERAL ASSISTANCE INFO: In order to apply for Federal funds to assist in the repair
and clean up of flood related damage, the City of Ashland requests information on any
damage or perceived damage to BUSINESS property. Please call and leave a brief
description of damage at 857-8352 (24 hr. phone) or 488-5305 Ext. 42 (daytime phone).
This information will be used for the sole purpose of determining the City's eligibility for
federal assistance.
Asbland Emergency Operations/l~ Rdease 97-21
1
..
j
Ashland Community Food Store, in parlicipatiol~ with Valley of the Rogue Bank, has
established the Ashland Community Flood Fund for LOCAL BUSINESSES, not general
Oood victim relief. ACFS started the account with a $500 donation. VRB matched that
contribution. Contributions to the Ashland Community Flood Fund can be made at Valley of
the Rogue Bank. For more information contact Annie Hoy at 482-2237
RECYCLING CENTER: Will be open and back in operation on Wednesday.
PLAZA: Plaza buildings continue to be assessed for safety and structural damage. Business
owners from the north end building have contracted private contractors to make it possible to
enter the building and remove debris. The contractors are working under the supervision and
safety of City Building Inspector and Safety Personnel.
Business owners from the south end of the buildings have been released to the owners and
are no longer considered dangerous buildings.
LITHIA PARK UPDATE: We had our first casualty this afternoon. The male swan was
accidently run over and killed by a private contractor. It was pure accident and anyone who
witnessed the accident will verify. FYI: It was the female swan that was replaced this last
summer, the male swan has always had the tendency to wander. We all feel REAL BAD.
TOILETS: Chemical toilets for public use are available:
Ashland Community Food Store, 237 N. 1st Street
Ashland High School, 201 S. Mountain
Ashland Middle School, 100 Walker Ave.
Briscoe Elementary
Bellview Elementary, 1070 Tolman Crk Rd
Bi-Mart, 2280 Hwy 66
Buy Rite Market, 1475 Siskiyou Blvd.
Cantwell's Market, 310 Oak Street
Lincoln Elementary, 320 Beach Ave.
National Guard Armory
Safeway
Albertson's
Walker Elementary, 364 Walker Ave.
Helman Elementary
HANDICAP TOILET FACILITIES:
Welcome Center - 645 Washington Street
Linda Vista Care Center - 135 Maple
Safeway
Dr. Roddin's Office - 246 Catalina
Dr. Young's Office - 521 N Main Street
Tips: Bring own toilet paper, if dark bring flash light and use own method of sanimtion
(handi-wipes, etc.). With the colder evenings and mornings, please be aware that these
areas may be a little slippery.
Ashlnd Emergency Opcrationsll"rcss Release 97-27
2
~.,
~
WATER D1STRIHUTION CENTERS: Water.is available for distribution at the following
areas: 24 hrs/day: I3risco'e Elementary, Laurel St. & N. Main St
Safeway, 585 Siskiyou I3lvd.
National Guard Armory, 1420 E. Main
Shop N Kart (Ashland Street)
8am-8pm Emigrant Lake Campground
You will need to bring your own container and are being asked to limit yourself to 5 gallons
a day.
SHELTERS: Medford Armory, 1701 S. Pacific Hwy (have food and cots)
Blankets, clothing for flood victims cam be obtained at the following locations:
Salvation Arm, 922 N Central Medford, 773-7335
Value Village, 850 Biddle Road (Old Lamonts Store), 770-6829
Serves, 601 N Grape, 779-8564
You will need to have voucher in order to obtain these itelIlS. Vouchers can be obtained
by going to the Family Service Center at 1900 Greenwood Ave, Medford. For further
information call 1-800-272-2684
CLEAN-UP KITS: People can obtain clean up kits at the Armory (clean up kit is: broom,
mop, etc.)
STREETS CLOSED: Plaza (between Granite/Winburn); Lithia Park; Siskiyou
(Clay/Bellview); Granite (300-500 blocks); Hersey (Helman to Oak); Nevada St (Helman to
Oak); Water Street (No. Main to Van Ness); Bridge Street between Lee/Iowa; Vista between
Glenview to Fork Street is one lane only; Water Line Road is 4-wheel drive only. Some
streets that are dry are still barricaded because bridges are unsafe.
SHOWERS: Showers are available at the following:
Monday-Friday 5am to lOpm Medford YMCA, 522 W. 6th at no charge, you
Saturday 8am to 4pm will need to bring your own towels
Sunday 12pm to 4pm
Monday, January 6th
4pm to 9pm
So. Medford High School, 815 S. Oakdale at no
charge, you will need to bring your own towel
and soap.
South Mountain & Henry Streets. Showers
available for $3.00 per person. (provided by
Greyback Forestry)
Everyday
7am to 7 pm
HOSPITAL: It is reported that Ashland Community Hospital is fully operational. The
emergency room of the hospital has not experienced an increase health concerns or issues.
Everyone is encouraged to take normal precautions.
Ashland EmCl1:cncy OpcrationslPre:!3 Rdcasc 97.27
3
,.
"
SENIOR NEEDS: For cmcrgcncy scnior n~cq through thc weekcnd in obtaining wiltcr,
pleasc call 482-5211. Thc Ashland Scnior Center will open on Monday from 8am-5pm for
normal dclivcry of watcr to scniors. For delivery on Monday, call 488-5342.
VOLUNTEERS: Sign up for volunteers, call 488-5304 during normal business hours.
SCHOOLS/SOSC: Ashland Public Schools and Southern Oregon State College will be
closed until January 13th due to the flooding. For further information, call 552-7672.
CHILD CARE: Ashland YMCA is expanding their service and will be holding camp-type
activities for all school-age children. For further information, call 482-9622.
RVTV, channel 9 will have home flood videos, broadcast Wednesday, January 8th from 7pm
to 8:30pm; Mayor Golden and City Administrator Brian Almquist will take calls and give
update between 8;30pm and 9:30pm.
THE NEXT UPDATED PRESS RELEASE WILL MADE BY 5PM ON WEDNESDAY,
JANUARY 8, 1997.
**There is a press conference scheduled at the Parks Shop parking lot with Ken
Mickelson at 2pm Wednesday***
Flood condition information is also now available on the Internet http://www.ashland.oLus
Ashland.Emergcncy O~rationslPrcss Rdease 97-27
4
"!
C IT Y
o F
ASHLAND
C I T Y
HAL L
ASHLAND. OREGON 97520
telephone (code 541) 482-3211
NOTICE OF SPECIAL MEETING
January 7, 1997
Ashland City Council
Ashland, OR 97520
Pursuant to the City Charter and Section 2.04.110.c of the Ashland Municipal Code, a
Special Meeting is called for Thursday, January 9, 1997, at 11 a.m., in the Civic Center
Council Chambers, 1175 East Main Street, Ashland, OR.
The purpose of this meeting will be adoption of a resolution calling for a special
election on flood restoration bonds and adoption of resolution declaring official intent
to issue reimbursement bonds to reimburse expenditures incurred for flood damage.
lp:flood\speciat.mtgl
RESOLUTION NO. 97-
BEFORE THE CITY OF ASHLAND LOCAL CONTRACT REVIEW BOARD
RESOLUTION EXEMPTING FROM COMPETITIVE
BIDDING CERTAIN EMERGENCY CONTRACTS
RELATED TO THE NEW YEAR'S DAY FLOOD,
JANUARY 1, 1997.
LCRB RESOLUTION
Recital: AMC !i 2.50.040 permits the Ashland City Council sitting as the Local Contract
Review Board to exempt contracts from competitive bidding if it finds emergency
eonditions require prompt execution of the contract.
The eouncil has ratified the determination made by the city administrator that an
emergency exists due to major flooding in Ashland Creek and other drainage areas
throughout the city, resulting in loss of operable water and sewer treatment plants, and
threats of life, property, and the public health.
The Board resolves that an exemption be granted as follows:
Emergency Contracts In Response to New Year's Day Flood, 1997. Pursuant to
AMC !i 2.50.040, the council sitting as the Local Contract Review Board, unanimously
determines emergency conditions exist because of the 1997 New Year's Day Flood
and these conditions require the following contracts to be promptly executed:
1. L TM Incorporated, P.O. Box 1145, Medford, Or 97501.
Water Street area repair: realign waterline, replace sanitary sewer,
reconnect sewer service lines, backfill washout area.
2. KOGAP Manufacturing Company, P.O. Box 1608, Medford, OR 97501.
Clay Street area repair: remove and replace waterline, re-establish creek
channel, rip-rap along pipeline; fill in washed out areas.
3. Burl Brim Excavation, Inc., 534 Crowson Road, Ashland, Oregon.
Canyon Road repair: Repair two washout areas and remove debris from
creek below water treatment plant. Install road culverts and creek bank
reinforcement.
Granite Street repair: Repair or replace 8" sanitary sewer line, 10"
overflow line, 12" waterline; remove flood debris, fill washed out areas,
armor creek banks.
Winburn Way: storm and flood emergency work, removal of silt and
debris.
PAGE 1-LCRB EXEMPTION Ip,onlllcrilood.reo)
4. Quality Rock, P.O. Box 338, Ashland, OR 97520.
Glenview Drive - F.S. 2060 Rd. bridge restoration; remove debris from
creek, fill wash out areas and rip-rap upstream and downstream slopes.
Granite Street bridge restoration; same as above.
5. Wayne Christian Corporation, 2021 Bullock Rd., Medford, OR 97501.
Winburn Way: remove debris from creek channel; relocate creek around
Winburn Bridge; remove debris and silt from bridge interior; install
culvert.
Wastewater Treatment Plant channel restoration: restore Ashland Creek
at Bear Creek.
This resolution was read by title only in accordance with Ashland Municipal Code
~2.04.090 duly PASSED and ADOPTED this
day of January, 1997.
Barbara Christensen, City Reeorder
SIGNED and APPROVED this
day of
,1997.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
PAGE 2-LCRB EXEMPTION Ip:ord\lcrflood.,eo'
RESOLUTION NO. 97-
A RESOLUTION OF THE CITY OF ASHLAND, JACKSON COUNTY,
OREGON, DECLARING OFFICIAL INTENT TO ISSUE REIMBURSEMENT
BONDS TO REIMBURSE EXPENDITURES INCURRED FOR FLOOD
DAMAGE
RECITALS:
A. The City of Ashland, Oregon, (the"City") expects to cause certain capital
expenditures to be incurred for the restoration of city facilities damaged in the New
Year's Day flood, 1997, including, but not limited to damage to the water treatment
plant and transmission lines, damage to the wastewater treatment plant, transmission
lines and storm drains and damage to public streets, bridges and utilities.
B. The City intends to reimburse itself for such capital expenditures with the proceeds
of borrowings ineurred by the City (the "Reimbursement Bonds").
C. United States Treasury Regulation 1.103-18 sets forth certain requirements that
must be complied with in order for the proceeds of Reimbursement Bonds to qualify
as an expenditure of bond proceeds. One such requirement is that on or before the
date the expenditure that is being reimbursed is paid, the issuer of Reimbursement
Bonds must declare a reasonable official intent to reimburse itself for the capital
expenditure.
THE MAYOR AND THE CITY OF ASHLAND RESOLVE AS FOLLOWS:
SECTION 1. It is the reasonable intent of the City to reimburse the capital expenditure
for the repair, restoration and rehabilitation of the city water treatment plant and
transmission lines; the wastewater treatment plant, sewer mains and lines; storm
drains, drainageways and lines; and public streets, bridges and utilities with the
proceeds of Reimbursement Bonds in the principal amount estimated to be
$_,000,000.
This resolution was read by title only in accordance with Ashland Municipal Code
~ 2.04.090 duly PASSED and ADOPTED this
day of January, 1997.
Barbara Christensen, City Recorder
SIGNED and APPROVED this
day of
,1997.
Reviewed as to form:
Catherine M. Golden, Mayor
Paul Nolte, City Attorney
PAGE 1-RESOLUTION (p:flood\roimbond.r..'
. ,
RESOLUTION NO. 97-
A RESOLUTION RATIFYING THE DECLARATION OF EMERGENCY
MADE BY THE CITY ADMINISTRATOR AND ASSUMING ADDITIONAL
EMERGENCY POWERS DURING THE EMERGENCY.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The City Administrator has determined that a state of emergency exists
in the City of Ashland. We ratify that determination and adopt those statements made
by the Administrator in his declaration which is attached to this resolution 1.
SECTION 2. Additional specific emergency powers delegated to the Administrator or
authorized for the duration of the emergency shall be:
1. Authority to request assistance from other public agencies.
2. Authority to determine the priority for restoration of water service.
3. Wrth concurrence of the Mayor, such other powers as are
necessary for the public health safety and welfare.
The foregoing resolution was READ and DULY ADOPTED at a special meeting of the
City Council of the City of Ashland on the _ . day of January, 1997.
Barbara Christensen, City Recorder
SIGNED and APPROVED this
day of
,199_.
Catherine M. Golden, Mayor
I AMCI2.62.0I0 Il<<:lmtionmd_ofcmerRCIICY. A. 1bcllcc:lmtionbylbcAllmiDiJ1nlorofa.....of"""'l"lC)'lhall: I.
Slale lI1e natuto oflbo CUlClJCIIC)'. 2. Deai&nale 1bc ICClIraphicaI bouodaries ofll1e.... JUbj.ctl.lbc cmcrgCllC)''''''''. 3. -lIlY opeciaI rqulatiOllJ
imposed .. . reauh ollbc Jlatc of e:mcqeocy. B. In additim to the ltatc:mcoll eoumcntod in subscctioo A. tbc ratificati<:m by the city Cculeil of . state
of cmerg:cocy abaU: 1. State the duratioo of time durin& which the area 10 designated dWl rmWn an cmc:lKCIIC)' area. 2. Authori:m lpCCitic
cmefJeacy powcn for lhc duration of the CUlCIJc:oey period let forth in tbo doclaratioo.
PAGE 1-RESOLUTION RATIFYING DECLARATION OF ~ERGENCY(p:r.....""",-<Icl.Or2)
DECLARATION OF STATE OF EMERGENCY
As City Administrator for the City of Ashland I have determined that a state of
emergency exists and therefor make the following declaration under the authority
granted in Ashland Municipal Code Chapter 2.62':
A. The nature of the emergency is: Major flooding in the Ashland Creek. Flooding
and other drainage areas throughout the city, resulting in loss of operable water and
sewer treatment plants, including access to same; and threats of life, property, and the
public health.
B. The geographical boundaries of the area subject to emergeney controls are: City
limits of the City of Ashland, and the Ashland Creek f100dway up and including Reeder
Reservoir.
C. The duration of time the area above shall remain an emergency area is continuous
until further notice is given.
Special regulations imposed as a result of the state of emergency are:
1. Standard city procurement procedures are suspended.
2. A curfew is established in the Plaza Area and Winburn Way for the following
hours during which all other than officially authorized personnel may be upon
the public streets or other publie places: 5:00pm to 7:00am.
3. The number of persons who may gather or congregate upon any publie street,
public place, or any outdoor place is limited to 25.
4. The following streets shall be barricaded and vehicular or pedestrian traffic is
prohibited except for authorized police or emergency vehicles:
1. North Main from Church to Plaza.
2. Water Street from Plaza to Van Ness.
3. Winburn Way in its entirety.
4. Granite Street from end of pavement westerly.
5. Siskiyou Boulevard between Clay and Bellview.
6. Hersey (near Oak).
7. Van Ness (Water to Oak).
8. Nevada Street (Helman to Oak).
9. Water Street Bridge between Lee/Iowa.
10. Vista between Glenview/Fork.
AMC 12.62.030 Citv Administrator re.moDsibilitv. The City Administrator is reapoosible (or implcmc:otatioo of the Emergc:ocy
Manl&ement Plan. When the Administrator deIcro1ioeI that . ltate of emeIIC:OCY exists, the Administrator ahall make . declaratioo to that effect and
request tho Mayor to call . special meeting of the Cooneil in order to ratify the doelaratioo. of emergency.
AMC' 2.62.040 Ikdantioo and ratification of emet1!c:ocv. A. The declaration by the Administrator of. state of c:meraeoey shall: t. State the nature
o/'!be """lCDC)'. 2. IJWgna10 !be1"'l<>phic.tJ bouodariu o/'Ihe.,.. subjcd lD!be """ICDC)' _. 3. SIale!be _ o/'timo durina wbkh!be
area 10 deaipatcd aball ra:nain an c:mctICDCy area. 3. Stale any special rquJatiooa i:mpoacd u . result of the state of c:merzcocy. 4. Stale any special
rqulations imposed u . reault of the stale of CIDClJency .
5. Persons shall be evacuated from the following areas:
1. Plaza buildings between Uthia Park and N. Main.
6. The sale, carrying, or possession of any weapons or explosives of any kind on
public streets, public places, or any outdoor place except for public safety officers is
prohibited.
7. Commercial activity in the following areas is suspended until further notice:
1. Plaza buildings abutting Calle Guanajuato.
8. Water shall be turned off in the following areas:
1. All areas of the city.
Electricity shall be turned off in the following areas:
1. Plaza buildings abutting Calle Guanajuato.
9. The following additional measures are ordered as being necessary for the
protection of life or property, or for the recovery from the emergency2:
1. Traffic diversions as authorized by the Chief of Police or his
designee.
2. Additional evacuations as authorized by the Chief of Police or his
designee.
Dated this 31st day of December, 1996, at the time of 10:00 pm.
(p:f~\omer-dcl.Clf"' I
I....
2 In addition to this open-ended author1ty,
AMC S 2.62.060(11) authorizes the administrator:
"To control, restrict and regulate by rationing, freezing,
use of quotas, prohibitions on shipments, price fixing,
allocation or other means, the use, sale or distribution of
food, fuel, clothing and other commodities, materials, goods
and services."
3 _ 2.62.Q3() of1llc lDUDic:ipaI code r<quiJm 1Ilc City A_. aile< dccIIriD& . ..... of """"'<DO)', 10 _ _1Ilc Moyo<
10 ca1I . spcciol """"'& oflhe c.....n in order 10 lIIili' lbc "'1onIWo of """"'<DO)'.