HomeMy WebLinkAbout2010-1115 Study Session PACKET
CITY OF
ASHLAND
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CITY COUNCIL STUDY SESSION
AGENDA
Monday, November 15, 2010 at 5:30 p,m,
Siskiyou Room, 51 Winburn Way
5:30 p.m. Study Session
1, Look Ahead Review
2, Will Council set a public hearing and action for the FY12 Capital Improvement
Program (CIP) project list, the overall FY12-17 CIP Program in concept, and the FY
Capital Equipment Plan? [90 Minutes]
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-
2900), Notification 72 hours prior to the meeting will enable the City to make reasonabte arrangements to
ensure accessibility to the meeting (28 CFR 35, 102-35. 104 ADA Title I).
COUNCIL MEETIN(iS ;\I~E ImOA!)(';\ST 1.1\'1, ON ell!\NNI-.1. <)
VISIT Till: CITY OF ,\SHI.!\ND'S WEn SITE ;\'1 WWW,\SIII.-\NDOIU S
City of Ashland Council Meeting Look Ahead
.....THIS IS A DRAFT AND SUBJECT TO CHANGE.....
. SiiTclVIsesslOnTnnrSlsKloulRoom _ _ .'2/61
1 Discussion on Business License Ordinance (Mecan Leaal 55
2 Discussion on 2011 Council Goai SeUino (Martha) Admin SS
Executive Session 1217
3 Performance Evaluation of a Public Employee, pursuant to Admin PW
ORS 192,660 12\li\ Finance EXEC
Reaular Council MeetIng 1217
4 Award of bid for 3rd party administration of worke(s camp CONS
Lee/ Tina) Finance HR
5 AFN Uedate (Rob) IT CONS
6 Modification to existing Jefferson St extension loan contracts
Adam/Mike/Leel Admin PW CONS
7 Annroval of CIP IMikel PW PH
6 Public Hearing and Resolution reo AFN rates (Rob) PH
IT RES
9 Finalize Parks purchase of Lower Clay Street Property (Don/ . RES
Brandon/ Meoan ) Parks CD Legal UNFIN
10 Award of Bid for Cable Ooerations Aoreement (Rob IT UNFIN
11 Resolution reo Fees and Charges for Municipal Court Legal UNFIN
Administration IMenan) RES
12 Ordinance establishing Fees and Charges for Municipal Court Legal UNFIN ORO-2
Administration IMeaan" ORD-1
13 Uodate to Buildina Codes Ordinance Ch,15 (Meaan) Leaal CD ORO., ORD-2
E-anced Financino/Re-imbursement Dist~ ORD-1 ORO-2
· ''''R''ll- 'f~d~~~~~~:~~e~~I~~I!i'l1ii -'6'30" ,. ,'c., - - - - 112/201
':".:~';~ ,a,cap 0". ~r~ ea. n i,; _o.unc em _ r8.. " . "pm,:f"f,'; It,;?':;:> ,..... V': ;'.' 12121,
Reoular Council Mootlna 12/21
15 Proclamation declarina election of Candidates (Barbara Recorder PROC
16 Resolution reaardina Canvass of the Vote (Barbara} Recorder CONS
17 Approval of IGA for Emergency Notification System CONS
IIRob/John/ Terrvl IT Fire Police
161Annroval of creation of FireWise Commission (John) Fire CONS
19 AFN Master Contract (Rob) IT UNFIN
20 Anoointment of budcet committee members Barbara} Recorder NEW
21 Update to Building Codes Ordinance Ch,15 (Megan) Leoal CD ORD-2
22 Ordinance establishing Fees and Charges for Municipal Court Legal ORD-2
Administration (Richard)
23 Advanced Financinal Re-imbursement Districts Mike F.) PW ORD-2
24 Ordinance re: business license ordinance Mecan} Leaal ORD-1 ORD-2
Studv Session Cancelled 1/3
Reaular Council Mooting 1/4
25 Swearina in of Council (Barbara) Recorder PRES
26 Election of Council Chair (Barbara) Recorder PRES
27 State of the Cllv soeech bv Mavor Mavor PRES
26 Approval of creation of AFN Executive Advisory Ad Hoc Board CONS
Rob) IT
29 85 Winburn Way Council call up of Land Use Application and NEW
Develooment Aoreement (Billl CD
30 Ordinance re: business license ordinance (Mecan) Leaal ORD-2
Page 1 of 2
11/1212010
City of Ashland Council Meeting Look Ahead
.....THIS IS A DRAFT AND SUBJECT TO CHANGE.....
. A A ....
., ~tiTdVIS.S;>IOnl~~n_c.l!ea~M_~K'~~", -, .. , _ ~ ~ _ ~ _ _ _IiT17J, ' ' ' ,
""'c!lill\'ilIRiliulariCouncIlIMeetliiil,'>. , ' . ..", ,Cc '. 1/18
31 Ashland Creek Bacteria Study - pr.sent.d by Leslie Adam8 Admin PW PRES
MarthafMikelDonl Parks
32 Renort to Council on Librarv Services (Ann) Admin CONS
33 Briefino on Pedestrian Places oroiect IBiIIl Mikel CD PW NEW
. StuaVIS.ssIOnl(liiTSlii~1 OUIROO~_ - - - - - - - - - Ii'i31I
34 Discussion ra: oanhandlina issues AnnlTerrv/Linda Admin Police CD 55
35 Update on Council Goats regarding efficient use of resources 55
AdamI . Admin
R.Qular Council MeetlnQ 2/1
iBallot Measure lanouaQe for Fire Station NO.2 (Ann/John) Admin Fir. ~_ UN FIN
. SiuijVIS.ssIOnl(iiiTSlii~1 oUIRoom - - - - - - - - - - - 12/,1~1
37 Snecial Event Permits (Mikel IPW 55
I R.Qular Council M..tlnQ I I 2/15
~StUdVIsessIOnl(iiiTSlii~1 oUIRoom I ~-
- - - - - - - - - - - - - 12/281
38 Discussion on status of Council Goal related to 55
Homelessn.ssl n..ds assessment! vouth shelter (Billl Com Dev
R.Qular Council MeetlnQ , 3/1
~SiiT<iVISiiiiiIOnl(liiTSlii~lvouIRoom - - - - - - - - - - - - - - - - 13/,1~1
3. Wastewater Masternlan Undate (Mikel IPW I 55
I R.Qular Council MeetlnQ I I 3/15
I I I
. F.UtumTo ~No"'Y8t:Sch&du"d - - - - - - - - - - - - - - - - - -
1 Sludy Session with OSF Board
2 Follow UD on next SleDS on TAP
3 Dlswsslon reaardlna urban renewal conceols
4 ITS p~"
[ SpniiQ1Br.ak120~.1mMarch12~~261(notl8lCouncIlIWii~)_1
Page 2 of2
11/1212010
CITY OF
ASHLAND
Council Communication
Capital Improvements Program
Approval of the FY12 CIP Project List and FY12-17 CIP in Concept
Meeting Date:
Department:
Secondary Dept.:
Approval:
November ]5, 20]0
Public Works
Finance
Martha Bennet
Primary Staff Contact:
E-Mail:
Secondary Contact:
Estimated Time:
Michael R, Faught
faughtm@ashland,or.us
James Olson
,90 Minutes
Question:
Will Council set a public hearing and action for the FY]2 Capital Improvement Program (CIP) project
list, the Overall FY]2-17 CIP Program in Concept, and the FYI2 Capital Equipment Plan?
Staff Recommendation:
Staff recommends that Council schedule a Public Hearing on December 7,2010 to:
~ Approve the proposed FY] 2 Projects for Budget Purposes
~ Approve the FY]2 Capital Equipment Plan
~ Approve the FY]2-17 Overall C]P for Planning Purposes
Background:
This council communication outlines a proposed six-year Capital Improvement Program, Staff
requests that on December 7, 20]0 Council approve the FY]2 Projects and FYI2 Capital Equipment
Purchase Plan in order to complete the proposed FYI2 Budget and to approve the proposed FY]2-] 7
C]P for Planning Purposes,
The C]P represents a rolling six-year funding plan for projects that have been identified by each
department. Project selection is based on the availability of funds, established master plans, pavement
management program, and other long term planning documents,
The first criterion for inclusion in the CIP is availability of funds, The proposed 2012 C]P continues to
reflect current economic times, As in the past, the proposed 2012 CIP includes projects that depend on
grants, loans, bond election and rates, The proposed FYI2 - FYl 7 C]P lists only projects likely to be
constructed over the next six years. ]n addition, priority projects that do not have a secure funding
source have been listed in the unfunded category of the C]P. The unfunded projects total $5 1,795,000
million,
The second criterion in the C]P planning process is master planning, While the Water, Sewer,
Transportation and Stormwater Master Plans are now in the process of being updated, the FY 2012
CIP projects are based the current, existing Facility Master Plan, Once the master plan updates have
been completed the updates will have an impact on all future CIP projects, In addition to these master
plans, Street Department CIP projects are prioritized based on the pavement management program,
The pavement management program evaluates the existing street system and recommends strategic
street construction projects based on the life cycle of each street. The Parks and Recreation
Department updates their long term project priority list annually with the Parks Commission, The
Page 1 of 4
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CITY OF
ASHLAND
Electric Department uses a 2003 study completed by CVO Electrical Systems, LLC for their CIP
projects, AFN CIP projections are based on the most recent AFN Business Plan assumptions,
Historic CIP Execution Rates
This year's FYll CIP has an expected execution rate of72% as compared to 2010's execution rate of
55%, While the execution rate has improved, there were some projects that will not be completed,
Those projects include the TID pump station improvement project ($220,000), and $1,650,000 in Parks
Department projects, In addition, the following projects will only be partially completed by the end of
the fiscal year: Transportation System Plan ($75,000), Water Master Plan ($270,000), the Hosler Dam
Safety Analysis ($125,000), Wastewater Master Plan ($200,000), the Sheridan Street to Schofield
Street LID ($267,000), and Silt Removal from the East and West Forks ($50,000), To that end, the
remaining costs to complete these projects have been moved to the proposed FYl2 CIP,
Current Year Highlights
Public Works CIP projects either completed or on schedule to be completed in FY I I include the
construction of Liberty Street LID project; the construction of Jefferson Street; Laurel Street Sidewalk;
Hersey and Laurel Railroad Crossing; Plaza A venue; audible pedestrian signals; street overlays on
Will Dodge Way, Allison Street, and North Mountain Avenue; miscellaneous concrete repair projects
(including the Plaza parking restriping project); 60% completion of the Transportation System Plan
update; 80% completion of the Water Master plan update; Hosler Dam Safety Analysis; 75%
completion of the Wastewater Master Plan update; Ashland Creek sewer line; Wastewater Treatment
Plant membrane replacement projeci; Storm Drain Master Plan; and the Airport Runway overlay
project.
FYl2 Program
The proposed $9,773,000 FYl2 CIP represents a 10% reduction over last year's $10,859,000 FYI 1
CIP, The proposed FYl2 CIP completes the master plan updates as well as the following major public
works improvement projects,
Street Fund: Projects listed in the Street Department fund CIP include the Croman Centra] Blvd
(which will be funded through grants), Willow Wind School Safe Route to School pedestrian crossing,
Walker Street Safe Route to School sidewalk project, slurry seal projects, and street overlays, These
projects will not impact the street user fees as the Governors Jobs Bill HB 2001 is projected to generate
an additional $200,000 per year in 2012,
Water Fund: The proposed Water Department projects include the FERC Part ] 2 Hosler Dam Safety
Analysis ($]25,000), East and West Fork Silt removal ($125,000) and the completion of the Water
Master Plan ($49,000), It is important to note that the Crowson II Reservoir ($4 Million) project has
been moved into the unfunded category and the TID Pump Station improvements ($220,000) have
been moved out to 2014, This fund is struggling to meet operational costs so until the master plan has
been completed, ClP projects will be limited to regulatory compliance issues.
Wastewater Fund: The proposed Wastewater Department projects include the completion of the
Wastewater Master Plan ($] 50,000), miscellaneous in-house collection system line replacement
projects ($50,000) and the Nevada Street Pump Station and Realignment project ($] 25,000),
Page 2 of4
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CITY OF
ASHLAND
Storm Drain: The proposed Storm Drain CIP project highlight is the Ashland Creek Water Quality
Improvement project ($100,000).
AFNffelecom: The proposed Telecomm project highlights include the GIS City Wide Arial
Photographs ($75,000), and the Admini~trative ServicesIFinance Financial Software Upgrades
($250,000),
Administration/City Facilities: The proposed City Facilities project highlights include the Fire
Station No, 2 Reconstruction ($3,000,000 Bond) and the Police Department building improvement
project ($78,000), These two projects are a result of recommendations made by the Citizen Committee
on Public Safety General Obligation Bond Levy, followed by a motion from the Council to direct staff
to prepare an implementation plan for the Council. To that end, the full cost of the Fire Station
reconstruction project and the architectural costs to evaluate moving the Police Department to the
Grove have been added to the CIP,
FY 12 Caoital EQuioment Purchase Plan:
The FY 12 Capital Equipment Replacement Program proposes to purchase the following items.
. Two new vehicles for the Police Department
. Two new vehicles and one sweeper for the Public Works Department
. One new vehicle and additional equipment for the Fire Department
. Two new mowers for the Parks Department .
The total cost for these items is $475,000. The specific equipment replacement list is attached to
this council communication.
Related City Policies:
. Council Goals
. FYI2 Budget including the CIP
. Master Plan documents for each enterprise
Council Options:
I, Council may accept the staff report and approve:
a) the proposed FY 12 Projects for Budget Purposes
b) the FYI2 Capital Equipment Plan
c) the FY 12-17 Overall CIP for Planning Purposes
2. Council may decide to modify staffs recommendations:
a) the proposed FYI2 Projects
b) the FYI2 Capital Equipment Plan
c) the FY12-17 Overall CIP for Planning Purposes
Potential Motions:
I, Council moves to accept the staff report and approve the following three items:
a) the proposed FYI2 Projects for Budget Purposes
b) the FYI2 Capital Equipment Plan
c) the FY12-17 Overall CIP for Planning Purposes
Pagc3 of 4
~~,
CITY OF
ASHLAND
2, Council moves to modify ( ) staffs recommendations, and direct staff to provide the
final project list for review at the next Council meeting,
Attachments:
. Proposed FY 12-17 CIP Project List (11 x 14)
. Proposed FYI2 CIP
. Proposed FYI2 Capital Equipment Plan
. Major Changes from FY II
Page 4 of 4
~~,
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Copjfallmprovements Plan
2011~2017 Construction Years
llJllY2OIa,t3ol'w
I''''J~~I - ^Pllrll.~d r'I.Sptnd- t\12 It.
1I~''''I'''lIn l{!l()..ll -1(un.ll. 2Ull-12 2012.13 2111.l-U 20U.le 2!11.....t, 2IJlf.-1'l Infund,d 101 \1,\(1", '" \1\1 \IH (,,,,llrr.l~(ln"n tolah l"f"llh rOJ! 1\ n thrlll\ 17 ~l1d
luf"ndrd
wrn:;;- -
,,, FVll FYI I F.sl FYIl 11\'13 Fl',.. Po'IS n'I' FYI7 Unfundrd Pro e~ITolnls
l(oslcrDam~eU d.. . SO 000 . SO 000 .
Hosler Dam Securil & Tekme . . 20000 . ,
W.terMlSterPlanU ale/W.lerSu 1 Stud RJ lWlterfortheRi IUfel' .m . 370000 . 270000 . "000 . " 000
I'I:RC Pan 12 Hoskr DlUT1 S.ftl ^". , . 125000 . . 125000 . 60000 . 60000 . 14S000
Wltn Cunlilmem I TlO Slllionlm ovt'mtnll . 220000 . . 220000 . 2:20000
RttdcrRes/lm s&;SilIRo:movlIIFJWForks . 100000 . SO 000 . SOOOO . "000 . 100000 . 65000 . 270000
Ashland C!ftk West Fork Brid~ Cormrnetion . 120000 . 120000
Addilionll Loll Crttk Wlter Ri , . 500.000 . 500,000 1
Tlknt Aihllnd Phomix Pi inc&PS'TalenlloAJh(aoo . 11030000 . 11080000
AddilionalWater ~IDIDO~em tiC . 1200000 S 1200000
SublolllSu .1. . S6~ 000 S 390.000 . 224000 S . 180000 S 5!!.000 , 100.000 , 125.000 . 11900000 , ''''0011
W n'lI t'\'ll ESI t"'12 FYIJ FYI.. n'ls n'l6 I'-YI7 Unfuaded Pro tetTolnls
Planl Process 1m rovt'rMnls chem feed $Od~ llS instnUllenlati flocculalor S . 13500 . ,
WaterPlan.S<<urit Fendn S 18000 . 18000 ,
Waler Treatment Plant. Conslruct New Fillers 7 & 8 . 1200000 . I 200 000 ,
OlOMI 11V analV$is and installalion I 17S0000 . 1.750000
Snblot.IPlant , . 2J.~OO , 11000 , , . . , S 19~O(lOQ lCJlIOOll
i.rih"j"n F\'ll n'IIF.s1 F\'12 FYIJ n'I" F\'IS FY16 n'17 lInfuDdfd Pro'eclTolals
WalerlincR e~I'DitehRD-Stra\ P~ 10 Gmndvicw Dr . 75000 . 75000 . 75000 . 21~ 000
UlhiaWltrrLincR irs/R ar;crncn.s . 35000 . 35000 . 70000 ,
\\'aterli"""n$tallalion.2ndSlrect-I:.~l3.intoC.st . 80000 . 80000 ,
Park EstatcsPSlm ovemenls P;;:;;718 . 300000 . 300000
S_Mounlain&1 lane-l RdConp<<,or Plo'6 . 320000 . 320000
Loo R(>I.dRl:SC!V()ir Pro' 12 . 130000 , 1.10000 ,
\\'atetline Re 13'em~nt. Euclid A\'fnue .l'..nn~\"!\"~nia to Ashland . 400000 . 400000
New .Crow5nn II. Reservoir Pro' 12 . 3900000 I 3900000
Watl'rlir>eu.;;il~llos italZone:MaleStrfel CI\<.lnutSlred&:CalalinaDrive , 940000 . 940000 ,
W.'erlineR Ilcement'Silki ou Boulevard - Terra 10 Mistletoe . 800000 . 800000 ,
WaterlincU sinn . AHS 10"''' Stl"CCt. S_ MIlO Wil!.htman Pro' 28 I 640000 . 640000
WalerlincRe Iaccmcnt'Grani,eStrcct.Nut toStrawbr 10Pionen I 300000 . 300000
WaterlineR emenl' B Strtf'1 - Oak 10 5th . 2~OOO . 250000 ,
WllerlineR acemmt. Tcrncc Stlm .10"'1I10 TII> Ditch . J.SOOOO , 350000
Sablol;IIDi.tribulion S S , . J~.OOO , 10.000 . "10.000 , !!2s,oOO , ..7Moo . 7.110.000 . . 70!i 000
" " "
"
,. mn Plnn n'lI n'lI E51 n'l2 FYIJ n'l.. n'IS t'YI6 n'17 Unrundrd Pro'eelTolals
Wa~teWlller Trnlment Plant Membrane Sections a;;;taeernenl Planmn.. . 5J.SOOO . 430000 535000 . 53~ 000
WaJlewaterTreatnK'ntPlanll'roeesslm roveTtl(nls . 100000 S 100000 . '00000 , 100000 . 100000 . '00000
'l"reatmenlP]anICa cit Evalualion . 2SO,oOO . 250.000
Trealmenl Pl,ml - Thermal]m ro\"ftll(nts 01: .1'MDL . 2000000 . .2 000,000
SubtotalPlanl . S3!iOOD . 00.000 , . U!I.OOO S 1011000 . 100.000 , 100.000 S 100.000 . 2.2SO.0OO S____3.llI!1000
, C"Il<<linnS..lrm n'll n'IIEsl FYI2 F\'IJ FYI.. F\'15 1''0'16 I-TI7 lInrundrd Pro'rtITol:llS
Wa.,ewaterUneRe ._, . Ashland Creel; Main Line , 275000 . 275.000 .
Wastew;llerMaSlcrPlanU " . 350000 . 200000 , 150000 . 150000
WastelVllterlilli' R l.actmfnt. MiwfnaTlCOlIS In-Hou$t . 50000 . SO 000 I so 000 , '0000 . SOOOO . SO 000 . 50000 . 50000 . 300000
AbandunNe...adaStPSanclreali\..'1Iline . 125000 . 115000
Grand.;ewPum StalwnRe aeement . 3S0000 . 350.000
Wastewaler Line R::ia<<menl' Oak Slrm. I.ithia W--;;;-to R Slrefl . 125000 . 125000
Wutewatl.'r Line Rnli menl'N.MounlainAve.llers '0 UeuCreck Trunk . 225000 . 225000
Rear Creek Intcrce torTrunkLincU sizin Wi -Iuman 10 Tolman Creek Road . 00000 . 450000
WISlewaler Line Rea]i ml-Hef'Se Siren' Pal1er~llnloWaterSl . 215000 . 22~ 000
Collectio"S xlemu adeiflm ovcrncnts{ rmaSlfr '"1 ~
S 61S0DO S 52!i.QOO , ll.!l.OOO , !l0.000 . ~O.OOO , "00.000 S !lOODO , ~.OOO , 1.025.000 ~ . 1~9~.DnDl
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Slonn Waler M,uler Plan U " , , "755-5 .
Mount.m Crefk Water lit 1 ro~fmcnls - R 5t Yard olMal1 . . 30000 .
Waler alii 1m mvnncnls. RasinsIRi ri.nAreas . . 9HlOO . ''''000 . SO 000 . 150000
10000Slr<<t.ShermanloGrnhamSlormDrainLinelnSlaUalion . "000 . "000 , 11_000 . 22000
Ue3ehJ~I""nlain('reek; IJahofrom 1""^~t,,ll<ln' , J~ (KIO . "000
2nd Strffi Storm nr.in E ~bin 10 Lilhia Wa.' I 150000 , 1~0 000
Storm Drain Reloeation .Interscdion of Woodland It Indiana . $0000 . ~O 000
lIe;;:\Vellamls 18" hi h now b U~_~ . 186000 . 186000
0 n Oraina e 1m roVl:fllC111s' 0&:/11 Plan' Ccmelerv C' Cia Ck RRPark . 945000 . 945000
lleaehl Mounl.in Cree" N. Mountain Ave from C to RR Tracks . 215000 . 115000
Deaeh f Mountain Creel;' H;;:'fStarl1own . '0000 . 50000
Buch f MOllntain Cra:k- C SIred I All , . '60000 S 160000
BeamfMounl.mCrm: E~f Veloci~Oisi .~ . 150000 . ]50.000
Lil>crt Slrm.lowa loPrachlStl"CftSlormDnrinl.inelnstallalion . 8\000 . 8\000
Hn Strmlhid eUotlomr aa:mcnl . 375000 . 375000
Storm Drain lilli' 13cemelll/U size elC rSWMP . 200000 . 100000
Cia ('rfdC"I'~1l { EMain laCo . 150000 , 150000
Cemelerv Creek Culvert {I E Main Streel JnCo . 150000 . 150000
LilhiaWa CulverlODOT . SSOOOO . 550000
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WnlrrSDC Grnnn nlbe olhu feu&mtn
. , . . . '0000
. . . . . 20000
. 49000 . . . .
. . . . . 245000
. . . . . 220000
. . . . . 270000
. , . . . 120000
. 500,000 . . . .
. 8310000 . . . 2770000
. 1200000 . . . .
. IOM9.000 . . . , 361_000
W.lrrSDC Gnmll mise olher ftf's&rnles
. 17625 . . . H7S
. 13500 , , , . 4$00
I 900000 . . . , 300 000
. . . . . 17S0000
S 9lJ~0 , . S , 2.0!l"O:OO
W.lerSDC GlIInlS min olhrr rC't'I"ralrs
. 112SO . , . , 213750
I I . . . 70000
I . . . . 80000
. . , . , 300 000
S 80000 . . , . 240000
I 32500 . . . . "500
I '00000 . , . , 300 000
. 1170000 . . , S 27]0000
I 2J5ooo . , . . 705000
. 40000 . . . . ,,"000
I 224000 . . . . 416000
I 105000 . . . . 195000
. 2$000 . . . . 225000
. 3$000 . . . S 315000
. 2.05-7.750 , . , , 6.6"'.1~
Sn-u sue GrlInl5 nlln orhn fres&"'tes
. 262500 . . 272 500
I 62500 I . . . 437500
. . . . . 250000
. 150000 . . . . 1750000
, !l7!!.000 . , - , . 2.1I0.COO
Sfll"rrSDC Gnnts misl' olher frn"nll"
I 0750 . , . S 261250
, 'SOOOO . . , .
I 43000 , . . . 2S5ooo
. . . . IS 000 . I WOOf)
. . . . . 350000
. 42000 . . . . " 000
. 112500 . . . . 112S00
I 450000 I . . .
I 43000 I . . . 180000
. . . . .
. S"".!iOn , , , 15.000 , 1.tl'JO.SOD
Slorm sue Gn"l, ,",in nlhrr f"","llIlr.
, 41555 I . . ,
I IS 000 . . . . IS 000
. 73000 I . . . 75000
I 6600 . . . . 15400
I 14000 I . . . 21000
I 43000 I . . . 105000
I I . . . 50000
. 74400 I . . . 111600
I 189000 I . . . 756000
I 86000 I . . . 129000
I 20000 I . . . 30000
I 601000 I , . . 96000
. 60000 . . . . 90 000
I 17000 . . . . ..000
I 187500 . . S . 187500
. 60 000 , . , , 140000
I 60 000 . . . . 90 000
I 60000 . . . . 90000
,
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Cnpilallmprovemenl5 Plan
2011-2017 Construction Years
ELECTRI<: FYII ...YII ESI FYI2 F\'lJ n'I4 n"IS n'" FYI7 Unrnndftl PrordTolats
SCADA S stem , 20000 , 20000 , -,
IrtSlall New Srrvices I:. New Infrutruc1ure , 300000 , 300000 , )00000 , 300000 , )00000 , 125000 , 300000 , J2S000 , 18S0000
ElecnicUtilit I.ineln$t.n.tion.ln-houseVariousLncalions , 100000 , 100000 , "000 , "000 , '00000 , 125000 , mooo , 125000 , 625000
Ashland SubslationU d. , 50000 , 50000 , 50000 , 25000 , "000
U de FttdffUne-MononStreel , 25000 , lSOOO , 30000 , 30000 , 60000
FF.RCPan 12 l1os1crDamSarel Anal , , 12S000 , 125000 , 60000 , 60000 , 120000 FI
U ndeFeederLlnt-RaitrnadFeeder , ~OOOO , 50000 , 100000
Oak Sllffl Fadtil Under roundin . Van Ness 10 NrYlIda , 30000 , 30000 , 60000
Oak Knoll Sub$lation U , 50000 , 50000 , 100000
Ckn.er I.ane Facilit\.Undcr roundin , 50000 , 50000
Cro'VSOlIRoadll.SFrcewavCrollin"U . , 100000 , 100000
lIers~\'StrtetF.citilvl1nder Ollndi" -Oaklo~,MouDlain , 200000 , 200000 , '00000
E.MainSlrteln.5Fr<<WavCroninllUlIllt.de , 200000 , 200000
'111 ,
J.f. 'M , ...Yll FYII ESI 1".4'12 F"I'lJ FYI4 n'l!,; n'16 ..n7 Unfllllded Pro'fl:ITolali
lical Time Dormiin Rrfl<<llItnelcr fOTDR , 11000 , 11000 , ,
Telrcommonications S~ees and Fiber Ex lIIion , 100000 , 120000 , 95000 , \\000 , 175000 , 40000 I 110000 , 80000 , 5~~ 000 1
TeleeommunicalionslnSlallallons Exttn1ions andllnd o.",din , 10000 , 10000 , 30000 , 30000 , "000 , 45000 , 30000 , 45000 . 195000
Wlrdess Services Dr _t . "000 . 50000 $ 10000 . 10000 . 20000
'" '"
" , '0 " FYII n'lI Ell! B'n n'l3 n'14 Fl"5 n'" n'" Uafundrd PnI'rf!TOIRb
[}fill and I.. 0 Pllnnal Rerllactmrnl (2~"'. Annaall . , 60000 . 80000 , 80000 , 80000 . 80000 . 80000 $ 80000 . 480000
ScrverRe laCCmfnll VinualSrrverSolulitln . 11000 . Ilooo . 60000 , 60000 . 120000
Prinlcr.ndCo irrRr tllt:rmrnh $ 20000 . 20000 , 20000 . 20000 . <0000
Orv'l8tin" Svotem and Office 1'roduetivit sonworeR uiredU 'l'lIdes . 60000 , , 60000 , 60"'0 $ 00000 . 180000
rP.PlloncslndTdr hoD Mi lion I' , . 19)700 . 193700 ,
EmailMi llion , 25200 . 25200 ,
, 9!'.OOO , 'MOO , l~o.oOO , 160000 $ 291900 , 160000 $ 80000 S 200,0110 , , 1,0)1'100
FYI I FYI I .~sl 1-'\'12 (-'\'13 n"4 n',s n'16 n"17 Unfunded r.... rdTolllb
CihwideAerialPholo'fiI hs , 75000 ~ 75000
, , , 7<000 . , S , , $ - 7!'01l0
~ IN, llVf.SF.R , nOli 1'\'111::51 FYI2 I nu n',oI n',s FY" n"'7 I Unfundrd ....o.rctTo'.b
FilUnc~ISol'l:wareV rldc:s I , 150000 ~
$ , , 250,000 $ , S - , , . . 250.000
, , " ,
ADMI f, ATI i .. II 1'\'11 "'\'IIEsI n'l2 n'l3 F\"4 n',s n'" n'17 Unfllndfli ProtclTolali
'" nt/SIlo -DiesrlRctrolit . 100000 . 91 000 .
Smice Center Scanil U .des , 70000 . 30000 S
Cit Fkilit U es&t.lIinl~1lC'l: . 125000 . 125000 . mooo . 125000 . 125000 , 130000 , 130000 , 130000 . 7MOOO
MiscdlanC'OlIslloofRe laccmC'nl S 180000 $ 180000 . 150000 . I ~O 000 . 150000 , 150000 . 150000 . 150000 . 900000
EVChaf,in Slationslnslallali"n< . , 10000 $ 20o(j0 . 20000
IrTlleatkmlR..omFi.cSu tcssionSnlrnl S 40CKIO 40000
f-ircSlllion:\o 1Rcconstruction S 3.000000 , ) 000000 1
Fire Dr mrnlPublicSaftt Tr.illin Facilit . 600000 . 600000
Poli<< r1t11f11tBu;ldi 1m roVC1Tln\ls . 70000 . 1222000 . 1)00000
Cnuncil Chamber's;m rovemrnlS , 300000 . 300000
Council Ch~mbds T\' Fadlities 1m f("~lIlClllS , 20.000 . 20000 ,
Cil\'llallCOIII tcr:\t1"tlIl . 4~.OOO . 45000
ArehiveBuild;nv;Conslrut:\ion . I ~OOOOO . 1500000 F
1.0 Tmnf.cililir$R Icement . 1750000 . 1750000 r
Cil fadlilics ilidts - based tin. Facitilin pllUl . 1200000 . 12oo000r
'"
p OK FYll FYlI tSI n'l2 f\'13 F\'14 n'l!,; F\'16 n'17 11nfllndnl Pm relTIIII.h
Tennis COllns U .. 1m O\'VTICnl1 . "000 . 75000 .
LowcrCl StrtdPurchl!IC , 1300000 , 300000 . 300000 $ 300000 , )00000 $ 220000 $ II2GOOO
0,.,1 P.r\:in LOIS . 10000 . 10000 . 40000 , 40000
Oak Knoll 1m alion Rr tacement/IOl DvemenlS . 50,000 . 50,000 . 350000 $ J50000 , 700000
Ashland Creek Park Dcvdo ment . 100000 . . 500000 , 250ooC) . 7~O 000
Ulhial'arkl'lan/Enlualion , 25000 S S 25000 . 25000
Ulhia P.rl Rewooms , "000 , . "000 , 7$000
Shnwood Plrk Rrslrooms . ))000 . , )5000 S "000
Blurbird P.rk Stairs $ . 10000 , 25000 S 25000
0 n S ace Ac ui.ilin" f Pu.l Dc\"~lo ment . '00000 , , '00000 . 400000 . '00000 , 400000 . 40"{)()() . 400000 . 2400000
Calle GlIana.llalO 1m rovemcnlS . 100000 . lOO{)fl() . 200000
Sol'lball ~idd Li~hl. S 00000 , ~,ooo
Lower ct. Sl.eet Dc~do ment , 50000 . SOOooo . 4SUOOO . 1000000
U Cia SlreelDevelo m , )0000 , 120000 . 250000
Naturr Cenler RelllOl.lel . 20000 $ $0000 . 100000
Ender.Shrltel . 25000 S $ 25000 . 2~ 000
Ice Rink CO\.cr Rc I.ccmfnllllnd 1111 rOI'CmenlJ $ 20000 . 180000 . 200000
Tennis ('ourl Surface Rml.ecmrnl , 100000 $ 100000
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-1,818,')11111 S
....\'14
J,'J12;5UO S
F\'15
V)Jll.(lIlU S
FVIG
3,1170.01111
10"\'17
S 51,795.111111 S 81.J5~.I!'U
Unfunded rYI2-17TOTAL
1:~.lI.1ll>n:~I~Il\.'hL"'-I\T""",~\\"~lPn'll.l1FolIpt<p....FYIl~ ll.olN.IO_I'd,
l111OOl110 1\:30IAW
Gunls IIIlse olhu frts&:ralCS
. , $ . 20000
. . . $ f 850000
. . . . 625000
. . . . 15000
$ . . , 60000
. . . 120000
$ , . . 100000
. . , . 60 000
$ . . . 100000
. . . . 50000
. . . . 100000
. . , . '00000
. . . . 200000
Gnnll mlsf olbrr ftft&:nlt's
I . .
. . . . 5S5OOO
I . . , 195000
. . . 20000
, , , , ;71\.111111
Gnn.. ml~ Olhrr frt't&FlIltl
. , . . 480000
, . . . 120000
. . . , 40000
. , . $ 180000
. . . . 193700
. . . $ 25200
, S S , I,OJ8,9oo
Grants ml.c olhrr ferl&nlr.
. $ $ . 15000
, . $ , 75,OCO
Gnnts mile olht'r ffCs&ral"
. . $ -I. 250000
, S S S 250.000
Gmnll mix olhrr ffC'&t'al"
. '1000 . . $
. . . 70000
. , , . 76S000
, . . . ')()()OOO
, 5000 . , . 15000
, . . . 40 000
. , , ) 000 000 .
. , . $ 600 000
. . . . 1300000
. , , , 300000
, . . 20000
, . S . 45000
, . . I I 500 000
. . $ , 1750000
. $ S I 1200000
, ~.lIIIlI , , J II1In,~11I1! , /I.H~.OIlIl
SDC Gnllls footllbr\' othn frrl&lralt'1
I , . 15000 . I
I , . 1120000 . .
. . . 40000 , .
I . . '00000 . .
I ISO 000 . . 600000 . .
I . . 25000 . .
. . . 75000 , ,
. . , 35000 $ .
. I . 25000 . .
. . . 2400000 . .
I . , 200000 , ,
. . . 90000 . .
I 187000 $ -' . . . 81]000
I 100000 . . 150000 . ,
I , , 100 000 S .
, . . 25000 . .
. S . 200000 , .
, , , 100 000 .
, -IJ11111U , S 5 /I~~,l"JU , , 111 J.OO~.
.
Is 019.21>7.210 I S .1l.!lI,U~ I s
7,11l2.ll5015
J.15-1,12!" I 5 H.!"J9,J~O I
I'rnjt'{'l 1"12
Ih',(ripIIllII IOI.\I.Ct)SI
Trnns :::;alion FY12 StreetSDC Grants LIDs othu fer5& rates
TSP Uodate $ 166,000 S 166,000 $ - S - $ - S
Railroad Crossing Improvements; Oak $ 35,000 S 5,250 S - S $ $ 29.750
Miscellaneous Concrete Safetv Repairs . $ 100,000 $ $ $ - $ $ ]00.000
Misc New Sidewalk Imorovements (based on orioritized list in TSP) $ 80,000 $ 20.000 $ - $ - S - $ 60,000
Slum' Seal Streets Per PMS $ ] 00.000 $ - $ - $ - S - $ ] 00,000
Croman Central Boulevard S 1.000,000 $ - $ 1.000.000 $ S $ -
Willow Wind Pedestrian Crossing: Signal $ 80,000 $ $ - $ $ 80,000
Subtotal Trans ortation S 1,561.000 S 191,250 S 1,000,000 S - S - $ 369.750
Street Imnrovement51Overla s r Pan ent ManaGement System oal of$350 1100/"r\ FYI2 StreetSDC Grants LIDs other fees & rates
Overlav - Wil!htrnan Street - Guinc to Siskiyou . $ 225,000 $ $ $ - $ $ 225,000
Overlav - Tavlor Street - Hollv to Ashland $ 125,000 $ $ - $ - $ - $ ] 25.000
Subtolal Stred ImnronmentslOnrlavs S 350.000 S - S - S . S - $ 350,000
Locallmnrovement ni<lTicb
I\'ote: Costs shown are lotal Droieet costs, City Dortion varies FYI2 Sired SDC Grants P,. Owner other fecs & rales
Pavement Dlus; Sheridan Street & Schofield Street Locallmnrovement District S 267,000 $ 48.060 S - $ 98,000 $ - $ 120,940
Pavement nlus: Fielder Street Local Improvement DistriCt (Indiana to End) S ] 30,000 $ 23,400 S - S ] 06,600 S - S -
Subtotal Loeallmnrovemenl DislTiets S 397,000 S 71,460 S - S 204,600 S - S 120,940
Air t
Entitlement Grants F AAlODA
Federol Aid to Munici lities (FAM)
$
S
FYI2
] 50,000 S
25.000 $
s
s
Grants
142,500 S
25.000 S
$
$
mise
other
7,500
fecs& rafes
S
$
WATER
WaterSu I FYI2 Water SDC Grants mise olher ftcs & rates
Water Master Plan Undate I Water Supply Study (RiR:ht Water fer the RiGht Use Prog:rom $ 49,000 $ 49,000 $ - $ $ - $
FERC Part 12 Hosler Dam Safety Analvsis $ 125,000 $ S - S $ - $ 125,000
Reeder Res Ilmnrovements & Silt Removal E!W Forks $ 50,000 $ $ - $ - $ - S 50,000
SuhlotalSunnh: S 224,000 $ 49.000 S - S - S - $ 175,000
Waler Planf FYI2 Wafer SDC Grants mise othu I fees & rates I
Water Plant Security Fencin!! $ ]8,000 $ ]3,500 $ $ $ - 1 $ 4,500 I
Subtofal Plant $ 18,000 S 13S00 S S S - ] S 4,500 I
Water Disl .hulien FYI2 Wafer SDC I Grants I mise I other I fees & rales I
Subtotal Distrihution S S . I $ - 1 $ - I S - ] S .-1
WASTFWATER
Wastew terTreatm Plant FYI2 Sewer SDC I Grants I mise I other I fecs & rales I
Suhtollll Plant $ S - 1 $ - 1 $ - $ -1$ -]
Wastewnfer C olleetion S ste FYI2 Sewcr SDC Grants mise other fees & rates
Wastewater Mastcr Plan Uodate $ 150.000 $ ]50,000 $ - $ - $ - $
Wastewater Line Re lacement; Miscellaneous In-House $ 50,000 $ 50.000 $ - $ - $ - $ -
Abandon Nevada St PS and realian line $ ]25,000 $ - $ - $ $ ]5.000 $ 110.000
S 325.000 S 200.000 S - S - S 15,000 S 110,000
\\',\:->1 [\\',\ II:I~ S 325,OlllJ , :WII.lIl1l1 $ - , S IS.UlIII S 1I1I,lIUlI
t r in
Water uali 1m rovements - Basins/Ri ari:m Areas
Beach 1 Mountain Creek; Idaho from Iowa to HolI
$
$
FY12
100,000
35,000
ELECTRIC FYI2
Install New Services & New Infrastructure $ 300,000
Electric Utilitv Line Installation; In-house Various Locations $ 75,000
Ashland Substation UDluade $ 50,000
UOllnlde Feeder Line - Morton Street $ 30.000
U de Feeder Line - Railroad Feeder $ 50.000
Oak Street Facilitv Uiiiiundin2 - Van Ness to Nevada . $ 30.000
AFN I TEI.ECOM "'C TI >I
Telecommunications Services and Fiber Expansion
Telecommunications Installations. Extensions. and UnderR:roundin..
Wireless Services Denlovrnent
$
$
$
FY12
95,000
30.000
10,000
.
INF RM 10" TECHNOL Y
Desl1.0D and LaDtOD Planned ReDlacement (25% Annually)
Server Renlacements (Virtual Server Solution)
$
S
$
FYI2
80,000
60.000
140,000
FYI2 I
75.000
75.000
l!illi
Citywide Aerial PhotOjU"Uphs
DMINI TIVE SERVICES 1 N l\' E
Financial Software U des
I ~
FYU
S 250 000
S 250 000
I~HlH.\IA fIU\., 1:('11:\01 0(;' I (;IS 1,\f)\II;o.;IS II~A Iln: SI;W\'ICI:S I F"A.\T[ S 4(IS,WIlI
Storm SDC
$ 50,000 $
$ 17.500 S
Grants
mise
olher fees & rates
$ 50,000
$ ] 7,500
$
$
$
$
Grants mise other fus & rales
$ - $ $ - $ 300,000
S $ - S $ 75,000
S - $ - $ $ 50,000
$ - $ $ $ 30.000
$ - $ $ - $ 50,000
$ - $ - $ $ 30,000
S - S - S - S 335,111111
Grants mise olher fees & rates
S - $ - $ $ 95,000
$ - $ - S - $ 30,000
S - $ S - $ ]0,000
s - s - s s US,nnn
Grants mise other fees & rates
S - $ - $ .. $ 80,000
S - $ $ - $ 60,000
$ - $ - S - S 140,000
Grants mise other fees & rates
$ - $ - S - $ 75,000
$ - S - S - $ 15.000
Grants
mise
other fees & rales
$ 250,000
$ 250,000
S
$
$
S
$
S
IADMI>lISTRATION - ; Fad ili . FYI2 Grants mist other fees & rates
City Facilitv Umrrades & Maintenance $ 125.000 $ $ $ $ 125,000
Miscellaneous Roof Replacement $ 150,000 $ $ - $ $ 150,000
EV Chafi:!inQ Stations Installations $ 20.000 $ 5,000 $ - $ S ]5,000
Iff Headend Room Fire Suppression SYStem $ 40,000 $ $ - $ $ 40,000
Fire Station NO.2 Reconstruction $ 3,000,000 S .$ $ 3,000.000 $
Police Denartmcnt Building Imorovements $ 78,000 S - $ - $ - $ ,. 78,000
S 5,IIUII S S 3.111111,01111 S 411X,III1U
PARKS & RECREATION FYI2 SDC Grants food/bev olher fees & rates
Lower Clav Street Purchase $ 300,000 $ - $ - $ 300.000 $ $ -
Overlav Parkin!! Lots S 40,000 $ - $ - $ 40,000 $ $ -
Oak Knoll Irrigation Replacement 1 Improvements S 350,000 $ - S - $ 350,000 $ $
Ashland Crcek Park DevelODmenl S 500,000 $ ]00,000 $ - $ 400,000 $ $ -
Uthia Park Plan I Evaluation $ 25,000 $ - $ - $ 25.000 $ $ -
Lithia Park Restrooms S 75.000 $ $ - $ 75,000 $ $ -
Sherwood Park Restrooms $ 35,000 $ - $ - $ 35,000 $ $ -
Bluebird Park Stairs S 25,000 $ - $ - $ 25.000 $ S -
Onen Sosce Aoouisition I Park Development $ 400.000 $ $ - $ 400,000 $ - $ -
Calle Guanaiuato Imnrovements $ ]00.000 $ - $ - $ ]00,000 $ - $ -
Softball Field LilZhts S 90.000 $ S - $ 90,000 $ $ -
Lower Clay Street Develonment $ 50,000 $ 9.350 $ - $ - S $ 40,650
Uooer Clav Street Develonment $ 30.000 $ 12.000 $ - S ]8,000 $ $ -
$ 20.000 $ - $ - $ 20.000 $ - $ -
I',\H"S ~\ IHTf{!:.\ no' s 2,1'4",nUII S 121,3511 S s 1,Il7S,IInn S s 4U,65U
Nature Center Remodel
~_ _ ----........- __: - - - - _ --=----_ - - ,-: ... -;".~~"'-."'_' ~ ..,~~--:;,.- ~~of~ _ -~~' _~ 3-".:..-~ _, =''t.!l
C:\oOCUME-1I1aughtrn\LOCALS-1\Temp\XPGrpWise\CIP FY11-17 Full prep for FY12 budget- 11-Q9.10_1.x!s
11/101201011:35AM
FY 12 - Equipment Replacement Schedule
11/10/2010
Police
# 561 - 2007 Dodge Durango
# 555 - 2006 Ford Crown Vic
"Additional Police Equipment
Police Total'
Fire
# 305 - 1997 Ford Explorer
"Additional Fire Department Equipment
Fire Total
Street
# 385 - 2000 Ford F-350 4x4 , Pickup
# 504 - 2005 Freightliner, Sweeper
Street Total
Parks
#630 - Parks 1994 Toro 3100
#649 - Parks 2004 Toro' 580D
Parks Total
Facilities
# 426 - 2000 Ford Explorer
Facilties Total
$28,000.00
$25,000.00
$10,000.00
$63,000
$28,000.00
$7,000.00
$35,000
$32,000.00
$190,000.00
$222,000
$22,000.00
$105,000.00
$127,000.00
$28,000.00
$28,000
Total $475,000.00
$475,000 Total Replacement Cost
11/10121110 1:13PM
Transnortation
TSP Uodate $ - $ 166,000 Carry-over from FY II
Croman Central Boulevard $ - $ 1,000,000 Grant Funded
Willow Wind Pedestrian Crossinn Sinnal $ - $ 80.000 New Proiect
Total Approved CIP FYI2 I $ 6,707,000 I
Total Proposed CIP FYI2 I S 9,773,000 I
Water Su I
Water Curtailment / TlD Pum Station 1m rovements
1m rovements a BasinslRi arian Areas
$ 220,000 $ - Shifted from FY 14
$ 2.400.000 $ Shifted to Unfunded
$ - $ 100.000 Additional for FYII Pro'ect
$ - $
$ - $ 250,000 New Pro'ect
$ - $ 3,000,000 Bond Funded
Total Approved & Proposed
Difference
Water Distribution
New "Crowson I\" Reservoir Pro' 12)
.Additional S350,OOO difference in Total
Approved and Total Proposed is divided
between routliple projects.
ide Aerial Photo ra hs
ADMINISTRATIVE SERVICES / FINANCE
Financial Software U rades
ADMINISTRATION - Ci Facilities
Fire Station No, 2 Reconstruction
PARKS & RECREATION
Lower Clav Street Purchase $ - $ 300,000 Fundinn Adiustment
Ashland Creek Park Develonment $ 400,000 $ 500,000 Funding Adiustment
Lithia Park Restrooms $ - $ 75.000 Shifted from FYII
Softball Field Lil!hts $ - $ 90.000 New Proiect
Calle Guanaiuato Improvements $ - $ 100.000 Shifted from FYI3
Subtotals
A roved & Pro
$ 3,020,000
$
C:\DOCUME-l \faughtm\LOCALS-l\Temp\XPGrpWise\CIP FYll-17 full prep for FY 12 budget - 11-09-10_2."'\$
----.---~---._- T-