HomeMy WebLinkAbout2010-190 CONT Addendum - Pathway Enterprises
,
.
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR JANITORIAL SERVICES
Addendum made this ~ day of November, 2010, between the City of
Ashland ("City") and Pathway Enterprises ("Contractor").
Recitals:
A. On September 3, 2010 , City and Contractor entered into a "City of Ashland
Contract for Janitorial Services" (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to increase the compensation to be
paid to Contractor to compensate for the livina waae increase effective June 30. 2010.
City and Consultant agree to amend the agreement in the following manner:
1. The compensation will increase from $73,560.32 to $75,840.54 for a total annual
increase of $2,280.22 for the current fiscal year due to the living wage increase from
$12.96 to $13.40 per hour effective June 30,2010.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRAeTOR:
BY R fi;WtfhrfL-
Ce-CJ
DATE /~////I}
Its
CITY OF ~SHLAND: -L-
BY ~ft\&'D
I repartment Head
Date 'V\ \ '1 lei
Purchase Order #
t:J-96 q CJ
1- CITY OF ASHLAND, ADDENDUM TO CONTRACT FOR JANITORIAL SERVICES, 11/112010
Pathway
Enterprises, me.
..
ISSA :~~~E:
". ...:q:e.
on ap.~rli~~.al1d .V.;,int*n.:nce
August 25, 2010
Kari Olson .
Purchasing Representative
City of Ashland
90 N. Mountain Ave.
Ashland, OR 97520
Ms. Olson,
After our recent exchanges regarding the increased Living Wage I have updated the previous
proposal figures that were accepted in July, 2010. Overall, by incorporating the new Living
Wage our annual price for services is increased from $73,560.32 to $75,840.54 for a total annual
increase of $2,280.22.
The updated changes for 2010 services are as follows - .
. Service increases for the Police Department, City Hall and Community Development
Center.
. The increased Living Wage from $12.96 per hour to $\3.40 per hour.
The following tables reflect the changes contained in the attached costing spreadsheets.
THE GROVE
SERVICE CENTER
STREET AND SHOP
POLICE DEPARTMENT
CITY HALL
COMMUNITY DEVELOPMENT
MUNICIPAL COURT
TOTAL ANNUAL COST
TOTAL MONTHY COST
THE GROVE
SERVICE CENTER
STREET AND SHOP
POLICE DEPARTMENT
CITY HALL
COMMUNITY
DEVELOPMENT
MUNICIPAL COURT
2008 - 2009 REDUCTIONS 2009 - 2010 INCREASES 2010 - 2011
10,199.48 - 10,199.48 313.27 10,512.75
13,659.69 4036.91 9622.78 293.69 9,916.47
6,605.42 2,315.81 4,289.61 126.48 4,416.09
12,506.29 3,748.57 8,757.72 2,947.59 11,705.31
9,622.78 2,883.52 6,739.26 6,158.62 12,897.88
21,733.53 6,343.73 15,389.80 4,067.18 19,456.98
6,739.26 - 6,739.26 195.80 6,935.06
81,066.45 19,328.54 61,737.91 14,102.63 I 75,840.54
6,755.54 5,144.83 1,175.22 I 6,320.05
PROPOSED
DAYS IWK
PROPOSED
HRS/DAY
TOTAL
HRS / WK
TOTAL
ANNUAL HRS
2 4 8 416
4 1.875 7.5 390
3 1 3 156
4 2.25 9 468
4 2.5 10 520
5 3.1 15.5 806
5 1 5 260
~
Pathway
Ente.. ' rises Inc.
rp, .'
ISSA {h~~:~:
on (j"",in~'.nd ~.;;jnt.n;nce
These changes will meet the budgetary goals set forward by the city while adding back valuable
services to these community facilities.
I truly appreciate the partnership we have with you and we hope to continue providing an
expanding variety of services for you and your customers.
Sincerely,
Richard Simpson
Contract Services Director
Pathway Enterprises, Inc.
655 Washington Street
Ashland, OR 97502
(541) 488-1536
(541) 601-4550
(541) 488-5948
.
Ashland City Hall 2009.2010
Costing Workbook
For Janitorial & Grounds Maintenance
Contracts Under the
Qualified Rehabilitation Facilities Program
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Oregon State Department of Administrative Services
Procurement, Fleet, and Surplus Services
1225 Ferry Street SE, U140
Salem, Oregon 97301
(503) 378-4642
,
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula
or linked to another work sheet. The only manual input to this sheet will be to input the QRF name. The costs are to
be divided into five categories: Raw Materials, labor. Overhead, Delivery and Reserve Costs. Raw materials
consist of supplies, small equipment & tools, and large or special equipment. Each category is detailed on the
following sheets. Labor costs is direct labor used to produce or service the,contract. Overhead costs is a line item
charge which is computed on the overhead sheet. Transportation or delivery and reserve computations are also
completed on the following sheets. All these costs will vary depending upon your organization and the
specifications for the project. Each sheet will have an example calculation and further instructions for completion.
QRF Name Pathwa Enter rises, Inc.
Project Cit of Ashland 2010-2011 Cit Hall
Executive Director Signature:
Raw Materials
Per Time Use - Supplies
Equipment, Tools & Subcontracting
(from supplies worksheet) $ 233:29
(from small equipment worksheet) $ :, 486: 17,
Subtotal 1 $ 719.46
(from labor daily worksheet) 1$ 8,824.97 I
1$ 2,579;58 I
(from Trans & Reserve worksheet) 1$
Labor
Direct Labor
Overhead
See Overhead Worksheet
Delivery
Transportation
Total Before Marglnl $
12, 124~OO I
Reserve
Margin Held in Reserve
1$
773.87'1
12.'897:88,1
1,074.82
(from Trans & Reserve worksheet)
Total Bid YearlYI'$
Monthly' $
DAS Form#12J
Revision 10.03
Page 1
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RAW MATERIALS
Supplies
Pathway Enterprises, Inc.
City of Ashland 2010-2011 City Hall
Raw Materials:
This category is often spelled out in the Request for Offer (RFO). Language such as "Items to be provided by
Contractor" will usually reflect Supplies or Raw Materials. [n the case of a Service Contract this will likely include
not only supplles required to perform the service each month, but also Equipment & Tools. In the case 'of a
commodity contract the Raw Materials will be figured on a Per Item Manufactured basis.
Oregon Department of Administrative ~ervices
Project Costing Worksheet
A custodial contract, for example, may require the following for month - Supplies:
Paper products and soap
Cleaning chemicals or products
Spray bottles
Broom and dustpan
Floor Wax
Scrub brushes or scouring pads
Per Use/Per Item Manufactured - Supplies
1
2
3
4
5
6
7
8
.
10
11
12
13
14
15
16
17
18
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20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
3.
40
Item Unit Units Needed Monthly An~ual
Price Per Month Cost Cost
Pine Q Disinfectant $ 4.80 0.1666 '$iiI" "",0 0~80r l$&t::i'Y';:~;: 9~60
Cream Cleanser $ 2.91 0.1668 :$J:.<,'fii-.':;,: 0:481 :'$tii~f~;;::w5;82:
Glass Cleaner $ 6.29 0.1666 $t.tt::::;:~1~05~ i$~;f~:t:~1 2:57-
Heavv Dutv Cleanser $ 4.80 0.1666 '$,';'" . 0:80} :$~i>-'fJ;;f{9:60
Oder Counteractant $ 30.65 '$" -"';:':::"(;~ i$t':"r'c,f;;/Z~,'
Careet lane $ 5.00 $;' -";)C,/'/!}7!'U !$U);if;,\f,;:::;i
Careet Shamooo $ 1 3.01 i $~~ '::1:;~'~<:::.:~H' f$~~~:r.;jf~1'!'
24 0' Bottle & tn er $ 2.27 0.1666 : $j:S'f.~18'; 0:381 !$B:.t1.M:4f.54'
Ae lie Bowl Mo s $ 1 .71 0.5000 :$r:;{i~1;~t<t0:861 1$IlCZllll0'26'
Sera er W/btades $ 6.51 0.1666 :$I",t':~':!K1[08r !$Ei,~;13!0,1;
r OZ Pum s $ 2.31 0.1666 :$~W;"~~O~381 !$l'iC,j~,t5:;'~.'iAr62i
Pa er Filter $ 21 .1 0 0.3332 (n~;:n'>.--'6~E031 [$1tt~84!37;
Std loo end Mop $ 5.65 0.3332 r$~i;;;fj;'(<~~1~88' t$~22:59~
24" Dust mop $ 4.26 0.1666 !;$l:t~${;;,:\:'~0!7tlI !$~1i~la:52!
Doocllebua BN Pads $ 1 .16 0.1666 $r;,/~'~:I0!20! l$WnZ-;i(i-2!36!
Duster . exoandable $ 5.75 0.1666 :$~~~:;:!7;~O:961 f$CK1M;t1~50'
Soot Awav $ 2.74 0.3332 :$~"'.;~t~'\~;0:9_1r i$~~~;:t;1 0:96'
Cleanina Pads $ 4.70 0.1666 ,: $~~~~;~;-c;,'1 0~7. at ~$JtZf:i?,4;:9;40
Wax Moo $ 6.60 0.1666 '$~:,:G/};/;'':,1n3t l$Ji~m-,,;;1 3:59'
:$;.:.n:'(,'~-;,r~~~' t$~;l;];_~l';'
:$~'/:;'~7:~-l~~ :n,r;e---EY~I','
. $L.1 ,:,;';.:~':~.:;;f'lt I $~~'wj;f_;;~~~, ;"
: $_\>/t;:..:?(,?,,;::~ [$~;M;~'~::
$l~;t>j-JX~j~ ;$~~~~?(.m,,'
$??-'j:',i;,,':,:'ft.";;'ll f$~{~~-;~:'?:'/
$r.,<<<::;;--':J':;_::.<~ I$Wfs;<;:?-:~:;-;,'
, $t;:~";-'i'l1l'i.'~~;r:~ ;$~):i;0!'\:'~:
$~~T?7Jr:~: [$~-:;rEiV~-~""
$t~~"r::';:i::-2;~J~ I $IJ~~~'f;":'::~,J,:.' ,-.
$V-;:~:),i"},;:~:~t<: r$~:.f::;;*;:(:~~i~:,
$lf-';ti;Y:',-;;~~il.~:: f.$m.'~~;\'~~~';T
$i:.:"';- "!~':7~~&~ 1$lfjj;\,-U~:)':~":-'::'
$'.' '>,-:~~~~ l$~,~':.:':;".
$t i>t,"l!' l$fi'1T~~V'--'"
$: ~;:>~,,:;:f ~ $li:.'r~:~{ :::; : '~':'
I$;}~,\i';::~';'t:-;-~~~\ l $~":n:t~~:~,;;;?:: I
:$~;:'i'.';'~(~}.~~~ ~$~~f~<':_:::': ','-
$i.t';.g:~-Ji':r:.~W ~$m:::;j"~:S,j:;:;,
!$"t7i;,;o"}Jl'!( 1$I~r"'~Q:;t.::~:-
;$~::;:-':;;t:::~;:'''~: r$W~ft:;';:;_~~: ."
Total F,;"l 9:4'4" f$V -'0233:29,
- ,..~.. ,,-.... __'___'_'~_'_~,m,---"""______
IJ\re:~~, 9f~~D.~[.~lorri1ul~:..t!rive~=.J
Monthly Cost = Monthly cost is computed by multiplying the total unit cost by the units needed per month.
Annual Cost = Annual cost is computed by monthly cost times 12 months.
DAS Form #12 J
Revision 10.03
Page 2
Supplies Sheet
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OVERHEAD
OIerheadCosls
PIothv4yEnlerpoisCityofAshlBnd201G-2011CityHaII
There are many different ways organizations allocate overhead Internally (e.g., Percent of total costs, dollar figure sum, as a percent of direct labor, etc).
In the space provlthxl below, IndIcate how your organization allocates overhead to this particular contract, what Items go Into your overhead, and what that
overhead amount 15 (whether as a percent or exact amount)
Oregono..partmenlofAdmlnlstrallnServlces
ProjectCostlnllWoricsheet
IFILL IN ONLY ONE OF THE THREE METHODS DETAILED BELOWI
20.00%
Percent of Total Cost Method:
FOI every dollar spenl Pfoducing a final product, orprovldinll a service, a certain pe.roe nlalleoflhaldona,;s
fequlredlOlovernead. Tocalculale1heovemndpelcenlaoe.itisbesl1ohave~nandalrecordsfarytllJr
OIlJllniza~onlh8Igcblldeye8fOfmOl". Addlogetherthee.p..,,<:liMesthalmakeuplheoverl1eadCOSI(.ee
wOIUhUI below). Nowadd!his figure llllhe Raw materials. Directtabor and o.tlveryb a total cost OMda
thafigure'oroverheadbYlhe5gurefortollllt~ls.Theresultis3percentlhatrepresen13overheadas3
pOfcel'lllllleOllhelolollco5tlf5nancilllrecordloarenolavailabteestimatatleoverhead...pensesasbestyou
can.estim3t~olhereoslSasbeslyouean,andU$olhosam''lormut3101lct3pereentage.
1. Enter Overhead as a Percent of Total Costs
.
OR
2. Enter Allocated Overhead as a Dollar.Flgure Sum
OR
Dollar.Flgure Sum Method:
You can enter tho doDar amount you are allocatlng to overhead in the bar ilyou aro conlldentlhalyou can
aIIocataoverheadltemslolhisparllcularploject. YoucanusalheWorksheal...tool(ilneeded)
Ioldenti c.,.13.
Percent of Total Direct Labor Method:
Toldeotifyoverheadcoslll,yoU need lhe financial recorcb lor your organization 0 rdvlslonlorthopeslyear.lnpulallthe
costs 01 the entiroontityll1delalledbelow.Linettemswhld1 are noldelatledbe low should be mpulinto lha cells marked
.oiher";pleaselncludoados<;rlption.Whlllyouaretrylnotodetorminelsapercenlage.rhere'ore, do 1'101 gross up lhe
e~pe""es'or Inflation or 10 conform 10 the current yur budge\. Ned. input inlO tile cell below the total15rec\ labor hours paid
out by your entire organization rClr Ihe same period. These flgures Ihoutd be found on the year endplI;'roll reporlOo 1'101
include hOln which can be c1usJfted n management oc edmlnistr;llive cosls. (Including thele eoa.1S Into th~ d~ect labor
h:'~~::~~c::.ol~:':"":':-~~~~:~~~::::~lo;';~:~~~LtlOa~m COI\ by<ivl15ng~lotaJ
3. Overhead as a Percent of Total DIrect labor Hours
ToIalAnoolll OWactloboc Hour.
InputTollllhomWorkshHtcn6elcw
OVerhead plftobor hCOl $-
Timorequlred 10 <;omplel! ccnlrac\ 520
T olaf AulgnMl OverhNd
WORK AREA:
I
INDlRECTCOSTS
ManagementSola~es
Manag!ment Psyroll Tax Expense
Man"llemenlMocIcallnsurance
ManagementPenslon Plsn Expense
Soles & AdmlnIglflya SoIaries
SoIes&Adm~lfIyePayrollTaxExperrle
Sales&Adm.lnlslrlflyeMadlcallnwranca
Sales&Admlnlslnl1ivePenslOClP\anExpense
OfficaRenl
Advertl.lngandPubllcEducellon
BackgroundCheck.o&Urloalysls
Professional & AccCUlllng I Audil Fees
Tralnlng&Work.orSolety
lneuranco
Telephone
"".~
ProportyTul$lllcensea/Fees
Dues & SlJbsalpUons
Deproclell_olftcebull<lng
Deproclellon-olftce~ment
Rep...&Malrrtenanca--ollice
ClaarUngandMalntenance
OlftcoEqulpmenlRentaJ
Office SlJppUea
Poslago&Frelght
Rehab
MlscellaneCUlExpenee
BadOebls
Olhef:'
-.
Other.'
Other:'
TOTAL INDIRECT COSTS
Worksheet
Total Annual 0 eratlons
ORGANIZATION DEPARTMENTAL
Use the area below to show how you arrlved at the final figure
that you show as your total Overhead
$.
CPl FtoIorJn:rnBU (.-hbolrooo1
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DAsForm'12J
R....I.IOClll).03
\ Page 5
OVarhaad CompulatiOCl Sheet
Delivery & Reserve
Pathway Enterprises, Inc.
City of Ashland 2010-2011 City Hall
This category covers any costs associated with delivering your product or service to the buyer. A service
contract, for example, will likely include the costs associated with getting the individuals who will perform
the service to the place where the service will be performed. Gas, oil, vehicle maintenance and repair
are all part of Delivery costs. Most often these costs can be' recovered by charging a certain amount per
mile. The State of Oregon reimburses 36 cents per mile for its employees who use their own vehicles on
State business. That's not to say your costs may be less or more. The labor required (the driver and the
workers if they are on the clock), should be captured in Direct Labor. If your costs are 9reater than the
state allowed cost, please provide a detailed schedule on how you arrived at your cost per mile.
Oregon Department of Administrative Services
Project Costing Worksheet
Services Contract
1
2
3
4
Miles Per Rate Per Daily Services per Annual
Deliverv Descrlotlon Service Mile Cost Year Trans Cost
caravan $ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
Margin
The law allows a "margin held in reserve" This is usually added as a percentage after all other costs
have been calculated. The mar9in % can vary depending on the product or service being offered and
or9anizatlonal, contractual and market variables specific to the project. Some research will likely be
required to come up with a percentage that not only allows for inventory and equipment replacement, but
Is in alignment with industry standards and fair market value. Any percentage hi9her than six percent
(6%) will have to be justified to DAS.
60%1
Enter as a % of "Total Before Margin"
DAS Form #12 J
Revision 10-03
Page 6
Trans-Delivery and Margin Sheet
.
Community Development 2009-2010
Costing Workbook
For Janitorial & Grounds Maintenance
Contracts Under the
Qualified Rehabilitation Facilities Program
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Oregon State Department of Administrative Services
Procurement, Fleet, and Surplus Services
1225 Feny Street SE, U140
Salem, Ore9on 97301
(503) 378-4642
.
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula
or linked to another work sheet The only manual input to this sheet will be to input the QRF name. The costs are to
be divided into five categories: Raw Materials, Labor. Overhead, Delivery and Reserve Costs. Raw materials
consist of supplies, small equipment & tools, and large or special equipment. Each category is detailed on the
following sheets. Labor costs is direct labor used to produce or service the contract Overhead costs is a line item
charge which is computed on the overhead sheet. Transportation or delivery and reserve computations are also
completed on the following sheets. All these costs will vary depending upon your organization and the
specifications for the project. Each sheet will have an example calculation and further instructions for completion.
QRF Name Pathwa Enter rises Inc.
Project Cit of Ashland 2010-2011 Communit Develo ment
Executive Director Signature:
Raw Materials
Per Time Use. Supplies
Equipment. Tools & Subcontracting
(from supplies worksheet)
(from small equipment worksheet)
,$ 233.29
.$ 486:17
Subtotal 1 $ 719.46.
1$ 13,678.71
1.$ '-.:3,891.401
1$
labor
Direct Labor
(from labor dairy worksheet)
Overhead
See Overhead Work.sheet
Delivery
Transportation
(from Trans & Reserve worksheet)
Total Before Marginl$
18,289.561
Reserve
Margin Held in Reserve
(from Trans & Reserve worksheet)
1$
1,167.42'1
19.456.981
1,621.41
Total Bid Yearlyl $
Monthly $
OAS Form#12J
Revision 10-03
Page 1
Summary Sheet
.
RAW MATERIALS
Supplies
Pathway Enterprises, Inc.
City of Ashland 2010-2011 Community Develooment
Raw Materials:
This category is often spelled out in the Request for Offer (RFO). language such as "[terns to be provided by
Contractor" will usually reflect Supplies or Raw Materials. In the case of a Service Contract this wi11likely include
not only supplies required to perform the service each month, but also Equipment & Tools. In the case of a
commodity contract the Raw Materials will be figured on a Per Item Manufactured basis.
Oregon Department of Administrative Services
Project Costing Worksheet
A custodial contract, for example, may require the following for month - Supplies:
Paper products and soap
Cleaning chemicals or products
Spray bottles
Broom and dustpan
Floor Wax
Scrub brushes or scouring pads
Par Use/Per Item Manufactured - Supplies
1
2
3
4
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
Item Unit I Units Needed Monthly Annual
Price Per Month Cost Cost
Pine Q Disinfectant $ 4.80 0.1666 $ ,0.80;- [$\/,;.:;:-, :,;'~ 9:60~
Cream Cleanser $ 2.91 0.1666 $( 0~48~ !$!k~,)t;'tl:".:5~82:
Glass Cleaner $ 6.29 0.1666 $" ,t.';~;,1t.OM l$,r,tr;-?~12i57,;'
He. Du Cleanser $ 4.80 0.1666 '$'[: '.<,:".',:0:801 tnm{r",",!9.60;
24 oz Bottle & tri er $ 2.27 0.1666 $. ,,"~;,JO:38! !$rL;l;l-;~":Ar54\
ACNlic Bowl Mo s $ 1.71 0.5000 $: -~?':'0:86r ~$t!:tX\~10:'26;
Scraoaer Wlblades $ 6.51 0.1666 $' .'-~',V08l !$~~13:0H
. ,.
I OZ Pumas $ 2.31 0.1666 :$;:'::-" ....,;:0~381 1$~'1:r>!:4'62'
Paoer Filter $ 21.10 0.3332 ~ $~:\:'~ '.<G~i:-7f:O 31 f$~'lr8~~37e.
Sid loao end Moo $ 5.65 0.3332 : $~~:::P,l;:;':i:';;;'~1 ~881 1$_22'59:'
24" Dust moo $ 4.26 0.1666 t$r:~"}";.;t"liO,7.1[ !$_8;52,
Daadlebua BN Pads $ 1.18 0.1666 l$~t:,')~;~r..0l20l i$~2~361
Duster exnandable $ 5.75 0.1666 :$~-'- '-gO:96! l$Wt;'i';_t1!50~
S otAwa $ 2.74 0.3332 ~$i"'~:,-:''?J 0,9JJ [$~';10;96~
Cleanin Pads $ 4.70 0.1666 in .....-;',0;7.8t ~$~I.;.1!;\~9r40)
WaxMo $ 6.80 0.1668 $1; e'.f1t:131 t$~~~f13'~59;
$" :~~::i~';w l$em~'~.~J'~:
F .-;:::~~~ ($~-:~~;~?;'
$ ~::.r~.!l.4. [$E;6*'#V~'
$, "'*';~ I$~'i~':;-:::;::}-
$ ',:~;,~;;,; [$~:~;;,,4.~
$' , ':;:"'~ f$rin';;"t~tf;;'~j:f,,\
.
$';, -'-,',:-,::",. ~$Er.tt":.;/.r~~:i:t
$' :1)- -/',~ t$!J'Zi,~:~'::~{~V~,
$, ';'!Eft r$R:t>:::-t~_-~:.--
$,' -:..~-&,,",- ;$~,::.:X~'", ~,:,~-:~
$ ~;~, [$~r~: It.~&r~:;,~:
.$ .:'~F~ r$~'tf.n:~"(~,i,;
$ :;,,!1\1ii i$m!:;:cr""..'t:::';:;~
$ .'.'.;~ [$[i;,.~~~)?~V:~
$' ,'C._ !$JliZi~~:;t
$' -~:;:ry'(E~: ~$It!i~~;,~~_:.'
$ ':',!--~0 1$f{f;,f',I{,Ii',S",c:',
$ -:~:'Wf,;. !$~\':.:,"!:J3.:~.'';'-
$ ;':~:;''!:.::f:~:,' ~$!.1S!..!,{::,::-~:y;t .
.$ -'.:~~S~ l$~tc(,,~',":::' A-'"
$ ':.,~:r/ !$~'?;:~:;>'}:""/.:':
Total $ 19:44\ ;V 233:29
.....u .~ ---.-- -.--- -..
'Afefu'1!gf~~ri._~re firITl~~~_:_ __ I
Monthly Cost'" Monthly cost is computed by multiplying the total unit cost by the units needed per month.
Annual Cost'" Annual cost is computed by monthly cost times 12 months.
DAS Form #12 J
Revision 10-03
Page 2
Supplies Sheet
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OVERHEAD
OverhoadCosls
PathwayEntarp...CitycfAstiand20lo-201ICcmtoonityDeveklpm....
There are many different ways organizations allocate overhead Internally (e.g., Percent of total costs, dollar figure sum, as a percent of direct labor, etc)..
In the space provided below, Indicate how your organization allocates overhea~ to this particular contract, what items go Into your overhead, and what that
overhead amount Is (whether as a percent or exact amount)
O"'!lcnDepartmanlofAdmlni5lnrtlvaS.rvlces
ProjedCostlngWortu.hnt
IFILL IN ONLY ONE OF THE THREE METHODS DETAILED BELOWI
Percent of Total Cost Method:
fcreverydollllr.pentprcducing II final prcduCl,or providing a urvke, e cerlainpercentllgecfthllldollllri.
requlradfcrcverhelld.Tocalculalalhacverhelldpercentllga,lllab~tlllhave finllnclel recordl lor your
ergenlzatlonlhlltgebllckayaerormcra. Add together lhlle.pandl\\Jrealhalmakaup lha oVelheadcasl(see
wOlksheetbelow). Now add this figure to the Raw materials, DileCltabor Il11d Delivery tor e total cosl Divide
lhefigurefOlllverheadbylhefigwafllrtotalcosts. The relUlllsaparcenllhatrepre.enb overhead as II
peluntagallflhe total "".1. lfI\nSflclalrealrd.arenotava~abte estimata 1heooerhead e.pen.1IS esbestyou
can.estimale other co.ts as best you can, &nd U$t'\t1e.ame formlllll 10 gel a percentaga.
11. Enter Overhead as a Percent of Total Costs
20,00%
OR
2. Enter Allocated Overhead as a Dollar-FIgure Sum
OR
Dollar-Figure Sum Method:
You cen enlerChedoUaramOllntyoueraallocalingto overhead In lha bOll if you a,e conftden tlhetyou<;an
aDocele lIYerheed items to this pertic:uter project. You <;an un Che WOl'ksheet es a tool (lfneeded)
tGldenti costs '
Percent of Total Direct Labor Method:
To Iderrtify overhead cosls,ycu need Ihe t1n8llclel recOl<b for your orQaolntlonOl'dlvI.ionfcrlhepa s!yeer.lnputellthe
c05ls or the eoUre entity as detailed below. Line Ilems which are nctdetaile dbelcWlhouklbeinpul Into Ihe celli marked
"oll1er";pleaselodudeedesCliption.Whetyouaretryl"otodetermtnelsapercentage, lherelore, do net gross uplhe
IIllpeoseslorlnllatlooortoconlormloU,eClArenlyearbudoe1.Ne~t.inpul1I1l0lhe ccU bdow the total direcllehOl'hoorspaid
outbyyourentireOl'llenllationforlhesllmepetiod.Thesefilluresshauldberouooco1hayearend payrcllreport. 00 not
indude h~ which can be c1e.sified il1 manallemenl or administrative oostl. (Includinlllhese coslllnlo the direct tabor
I~C:~==~::~;~~:OOC:::~Ih,:,:,=::I:~::~:s";~:~~~t~:m cost bymicfinll the total
3. Overhead as a Percent of Total Direct Labor Hours
InputTolalfromWorkshe<'ton~low
Overhead per labor hour
Total Amual Dire<:lLebOl'H<rur'
Time.equ;nedtocompleleconlrilct
""
ToblAsslgnedOverhead
WORK AREA:
INDIRECT COSTS
ManaoementSalaries
ManaoemenlPayroIlTlllfExp~
ManeoementMedioallnsurence
Management Pension Plan ExpellH
Sele. & Administrative Salaries
Sele. & Administrative PeyrollTe~ Expense
Sallll & Admlnlstrative MedloeJ Inlurance
SeIIlS & Admlnlslr1ltive PenslcnPlan Expense
Ofl\ceReot
AdvertislnllandPublieEducetlOl'l
BackllroundChecks&UrineIysia
Prefesslonal&Ac:eoIming/hldllF_
Tralnlno &WOl'ker Sefety
Insurance
Telephone
UUliIlu
Property TexnlUceosesIFees
Duu& Sub$criplions
Depreelllloo-ct'llcebuilding
Dap.eellllon--ofliceequlpment
Rapm& Maintenan<>!Klfliat
CteanlnllandMaintenBnCe
omceEqulpmentRental
OflteeSupplles
Poslalle& F'relght
Reheb
MlleelleneousExpense
BedDebtl
Other;'
Other:"
Other:"
Other."
TOTAL INDIRECT COSTS
Worksheet
Total Annual 0 erat/ons
ORGANtlAnON DEPARTMENTAl
Use the area below to show how you arrived at the final figure
that you show as your total OVerhead
CPlFoo:l<>rhmllL.S(aeolnkbolowl
tftol-.._..__...._ul'im
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0ASF'ormt12J
Revlslonl()..03
""00'
Overhead ComputatlOl'l Sheet
,
Delivery & Reserve
Pathway Enterprises, Inc.
City of Ashland 2010-2011 Community Development
This category covers any costs associated with dellverin9 your product or service to the buyer. A service
contract, for example, will likely include the costs associated with getting the individuals who will perform
the service to the place where the service will be performed. Gas, oil, vehicle maintenance and repair
are all part of Delivery costs. Most often these costs can be recovered by charging a certain amount per
mile. The State of Oregon reimburses 36 cents per mile for its employees who use their own vehicles on
State business. That's not to say your costs may be less or more. The labor required (the driver and the
workers if they are on the clock), should be captured In Direct Labor. If your costs are greater than the
state allowed cost, please provide a detailed schedule on how you arrived at your cost per mile.
Oregon Department of Administrative Services
Project Costing Worksheet
Services Contract
1
2
3
4
Miles Per Rate Per Daily Services per Annual
Dellverv Descriotion Service. Mile Cost Year Trans Cost
caravan $ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
Margin
The law allows a 'margin held in reserve' This is usually added as a percentage after all other costs
have been calculated. The margin % can vary dependin9 on the product or service bein9 offered and
or9anizational, contractual and market variables specific to the project. Some research will likely be
required to come up with a percentage that not only allows for inventory and equipment replacement, but
is in alignment with industry standards and fair market value. Any percentage higher than six percent
(6%) will have to be justified to DAS.
6.0%1
Enter as a % of "Total Before Margin"
DAS Form #12 J
Revision 10-03
Page 6
Trans-Delivery and Margin Sheet
Municipal Court 2009-2010
Costing Workbook
For Janitorial & Grounds Maintenance
Contracts Under the
Qualified Rehabilitation Facilities Program
-,..,.:..
\~,.. _,Z)
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". .""
Oregon State Department of Administrative Services
Procurement, Fleet, and Surplus Services
1225 Feny Street SE, U140
Salem, Oregon 9730t
(503) 378-4642
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook, Any area shaded in light green is either a formula
or linked to another work sheet. The only manual input to this sheet will be to input the QRF name. The,costs are to
be divided Into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs, Raw materials
consist of supplies, small equipment & tools, and large or special equipment. Each category is detailed on the
following sheets. Labor costs is direct la~or used to produce or service the contract. Overhead costs is a line item
charge which is computed on the overhead sheet. Transportation or delivery and reserve computations are also
completed on the following sheets. All these costs will vary depending upon your organization and the
specifications for the project. Eac~ sheet will have an example calculation and further instructions for completion.
QRF Name Pathwa Enter rises Inc.
Project Cit of Ashland 2010-2011 Munici al Court
Executive Director Signature:
Raw Materials
Per Time Use - Supplies
Equipment, Tools & Subcontracting
(from supplies worksheet)
(from small equipment worksheet)
$ 233.29
$ 486.17
Subtotal 1 $ 719.46
1:$ '4A12.491
I.$~ 1,387.01
1'$
Labor
Direct labor
(from labor daily wbrksheet)
Overhead
See Overhead Worksheet
Delivery
Transportation
(from Trans & Reserve worksheet)
Total Before Marglnl. $
6,518.96 I
Reserve
Margin Held in Reserve
(from Trans & Reserve worksheet)
1$
416.101
6,935.061
577.92
Total Bid YeartYI"$
Monthly $
DAS Form #12 J
Revision 10-03
Page 1
Summary Sheet
Oregon Department of Administrative Services
Project Costing Worksheet
RAW MATERIALS
Supplies
Pathway Enterprises, Inc.
Citv of Ashland 2010-2011 Municinal Court
Raw Materials:
This category;s often spelled out in the Request for Offer (RFO). Language such as "Items to be provided by
Contractor" will usually reflect Supplies or Raw Materials. In the case of a Service Contract this will likely include
not only supplies required to perform the service each month, but also Equipment & Tools. In the case of a
commodity contract the Raw Materials will be figured on a Per Item Manufactured basis.
A custodial contract, for example, may require the following for month - Supplies:
Paper products and soap
Cleaning chemicals or products
Spray bottles
Broom and dustpan
Floor Wax
Scrub brushes or scouring pads
Per Use/Per Item Manufactured - Supplies
Item
Unit Units Needed
Price Per Month
$ 4.80 0.1666
$ 2.91 0.1666
$ 6.29 0.1666
$ 4.80 0.1666
$ 30.65
$ 5.00
$ 13.01
$ 2.27 0.1666
$ 1.71 0.5000
$ 6.51 0.1666
$ 2.31 0.1666
$ 21.10 0.3332
$ 5.65 0.3332
$ 4.26 0.1666
$ 1.18 0.1666
$ 5.75 0.1666
$ 2.74 0.3332
$ 4.70 0.1666
$ 6.80 0.1666
1 Pine Q Disinfectant
2 Cream Cleanser
3 Glass Cleaner
4 Heaw Dutv Cleanser
SOder Counteractant
6 Camet Lane
7 Camet ShamDoo
8 24 oz Bottle & trinner
9 Acrvlic Bowl MODS
10 Scra er W/blades
1110ZPum s
12 Pa er Filter
13 Std loo end Mo
14 24" Oust mo
15 Doodlebu BN Pads
16 Duster - ex andable
17 Soot Awav
18 Cteanina Pads
19 Wax MOD
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
Total
Monthly Annual
Cost Cost
.$;' .:.:~~:;:O:80! ~$~:'i.;:'.:~~.:.t9.60
:$~: ":::,:.:;:0':481 !$n:'~\~!':5:82'
$;;' '''r:;'1',05)' ,$!lH~:~;r,~12i571:
'$!,.', ;:~O:80:' l$lC('~~7;:9:60'
'$:' :~~~1t~ l$~~;~J~~K';
:$'-"-''':''':::~ l$ri['~:"::::;~_;o..~;}:-_~,
$:-' h,~ r$5!L.IS;:~i!~':(i
$:.\::>.j;'i'0~3811$~'f::.4\54!
:$r;(.;;~J/;~O:86! [$~10!26:
':$r,;::i!iL,.::.";,1!08} !$l~.1m13':01!
'$t'.:~:~~:;,~.ifO;38i 1$~~4~62
$t:f:,:;,:[:\.U~03f !$Em84~37/
'$hS>::;;$1~88r 1$~~1"k22:59;
$r:'f';~;,tO~?1[ !$~~~8!52;
$~:i .,)_\ 0!20l r$Il~'1F::t2!36;
$~:: ..'-r'::0;96\: [$~<?~t1.H50i
:$~L'- ,~0:9n ($tt'~J!10:961
$;' .0'78! !$!!i!;<,::'t 9;40l
I$~ '~,W13t ~$~..::.t';":i13159~
$:',." '_/~'"jG-m [n';~.M:~:~7;,?-:
'$~ ;',~~:it~:, i$*1t',,::::t~\~C~t:
$ti -' :-,,\,;'~'i*r !$re;::;~:l1$l!l.:::;:;'/:~:
$r' ':t,'i';,:~:;~~ i$k'8":';';JfJ"::::,'~+:
$~: :'~'-'~~~~ :$~~(~;}r".:"~:.~>::;
$ """",,',' : $R;(>::.'-~'(
$ ,~r_-'" l$K":::;:;;::~
$" ~:.rs :$C~>. ,.
'$,' -c':" :$ir';;;:,~~UC\F
$'-'-~~,ii~': ;$~:r ;\;'C';,:~,':::':.',
$;";: t$'*'J;':',_'::K-::::;i~.;~
$' '. "'e;, ;$;"'.:. '''.'.:'1
$' ~ $~':'i:;,{ ::;;".~;~" .
$: ~}iS '$iiJ.!1'.t;:::::.,:,"
$,' i~ _~::}} ;$~:':';'c'.:,'_c" ._,
$ ,'" '$f'."', .'
$;: '~t~ :$~t:;:-,/~~"
: $1;' ~ .~~{~- [$~~~.ti:":~-
I$\': :'<='1:~ l$m';\~;(~i~J:_~:;'
~$; ;~,' ;(,~,'-~$tf i$~:.'-'t{;,~~'i;'
$: ;;'-":'~OC',' !$IT:;;~~Y,'!::'::?-:
:$' '.'19:44; ~$;:~' '-233~29,
~~'a~(lj']f~],!i'~re-formui8' arf~:6~<-=,==~'~~~.J
Monthly Cost I:l Monthly cost is computed by multiplying the total unit cost by the units needed per month.
Annual Cost = Annual cost is computed by monthly cost times 12 months.
DAS Form #12 J
Revision 10-03
Page 2
Supplies Sheet
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OVERHEAD
Oveme~d Coats
PalhwayEnterprlsCllyofAshland2010-2011M..uclpaICourt
There are many different ways organizations allocate overhead Internally (e.g., Percent of total costs, dollar figure Bum, as a percent of direct labor, etc).
In the space provided below, Indicate how your organizatIon allocates overhead to this particular contract, what Items go Into your overhead, and what that
overhead amount Is (whether as a percent or exact amount)
Ol'8llon Oepartment of Admlnlstnrtive Services
ProJeetCostinllWOl'ksheet
IFILL IN ONLY ONE OF THE THREE METHODS DETAILED BELOWI
Percent of Total Cost Method:
foreverydon~rapentproducing afinalproduct,l)I' providing aurvlce,aceftalnpercentageoflhatdollar is
'equlredroroverhead. To calculate lheovemeadpercentage,ltlsbesttOhovefinanclal records lor your
organi18Uon Ihat go back a year 0' more. Add logelher the e.pemfttures Ihat make up 11110 overhead cosl (see
worksheel below), New add this figure to Ihe Raw mate,lals, Olre<:tlabor and Delivery for a tOlal cosl. Divide
1I1efiCUrefOlOVe,headbylhefigurefortolalcosIS,The'HUIlIsapercenllhatrepresel'lt5overhaadasa
percentageoltlle lotal coot. II financial records lie not eVililable edmate the overhead e'pensel as best you
can,elUmele olher costs as best you can, and use 1I1eume formula ta get a perc enb<;e.
1. Enter Overhead as a Percent of Total Costs
20.00"A.
OR
2. Enter Allocated Overhead as a Dollar-Figure Sum
OR
Dollar-Figure Sum Method:
Yf;IU can enter the dollar iIIllountyoo are aIIocellnll 10 ovelhead in the bCll Iryoo ilfeconlldenlthatyoocan
allocateoverheadilemstolhisparticulilfprojed:. YOUQlnl,lllOtheWorisheelzs~tcaI(llneeded)
tolden~ costa.
Percent of Total Direct labor Method:
Tolden~fy overhead costs, you need the finlll1dal recordo loryoul organllB~on or dlvision lor the past yelll", Inpul Blithe
casts Of the entire enUly a detailed belew.line items which ere not detailed below should be Inl'lJt ,,10 the cella markad
"other"; pleuelrlcludn. dBaoription. What you are tryinlllO dele,mi... Is a percenls\le,lI>erefore, do not gross up the
expenses fl)l'lnnaUon or 10 conf",m 10 Ihe cur,enlyew budget. Ned. Inpul inlO the cell belawlh elotaldirecllabOlhoorspald
ouIbyyou-entileorllenlzallorrfl)l'thesameperiod.ThesefillWeslhouldbnfoundonlheyoarendpIIYrollreporLOOnot
nctude holnwhlch OWl be dBs.Iiified;as management or admlnlstrat!ve costs. (lndudinlllhe5e oos15 into the d1ree1labor
:~~;=::h::I~;=~C;:-~:~~::f~:eacc:::::,o-;~:a~~;I~~COSlby<t~lirlglhetolal
3, Overhead as a Percent of Tolal Direct L.abor Hours
TOUIlAnmlalOirltCtlabOfHcus
Input Tolal from Worksheel on Below
OVerhead per labor hour
T,merequlred'tocomplelecontracl
260
TotalAsslgned Ovem.ad
WORK AREA:
I
INDIRECT COSTS
ManallemenlSalarles
Menagemenl Payroll Tax ExpenBe
Management Medicill Insurance
Management Pension Plan Explnae
Sales&AdmlnlslrativeSelaries
SltIes & Mmlnistrative Plyroll Tex Expense
Sales&AdministretiveMedlcallnsurence
Sales & AdminlBtratlve Penalon PIm Expense
DfficeRent
AdvertisinllandPubllcEducalIon
Background Checka & Urinelyata
Professional&AceoootlngJAu<RlFees
Traklinll &Worl<er Safety
,~
Telephone
Utililles
PropertyTexeslUceneealFen
Dues & SubscrlptillOB
Depreclation-offioebulldlng
Deprecla~on-officeequlpment
RepaIrs & Mzlnlellence-offlcB
CleanlnllandMeintenance
Oflice Equlpmenl Rental
OfficeSUpplles
Postage & Freiltrt
,.....
Miso!faneouaExpense
".,""'"
Other."
Other."
-.
Other;.
TOTAL INDIRECT COSTS
Worksheet
Total Annual 0 eratlons
ORGANIZATION DEPARTMENTAl
Use the area below to show how you arrived at the final figure
that you show 85 your total OVerhead
'.
.
CPIFoct<olramaLS{HOllIc~
"'"./IWWw.bls "~___,_,t.lm
'"""
,-
,-
1$,
OASFOI11l'l12J
RevislonlG-ro
Page 5
Overhead Computation Sheet
Delivery & Reserve
Pathway Enterprises, Inc.
City of Ashland 2010-2011 Municipal Court
This category covers any cost~ associated with delivering your product or service to the buyer. A service
contract, for example, will likely include the costs associated with getting the Individuals who will perform
the service to the place where the service will be performed. Gas, oil, vehicle maintenance and repair
are all part of Delivery costs. Most often these costs can be recovered by charging a certain amount per
miie. The State of Oregon reimburses 36 cents per mile for Its employees who' use their own vehicles on
State business. That's not to say your costs may be less or more. The labor required (the driver and the
workers if they are on the clock), shouid be captured in Direct Labor. If your costs are 9reater than the
state allowed cost, please provide a detailed schedule on how you arrived at your cost per mile.
Oregon Department of Administrative Services
Project Costing Worksheet
Services Contract
1
2
3
4
Miles Per Rate Per Dally Services per Annual
Deliverv Descriotion Service Mile Cost Year Trans Cost
caravan $ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - .$ -
Margin
The law allows a "margin held in reserve" This is usually added as a percentage after all other costs
have been caiculated. The margin % can vary depending on the product or service being offered and
organizational, contractual and market variables specific to the project. Some research will likely be
required to come up with a percentage that not oniy allows for inventory and equipment replacement, but
Is in alignment with industry standards and fair market value. Any percentage higher than six percent
(6%) will have to be justified to DAS.
6.0%1
Enter as a % of "Total Before Margin"
DAS Form #12 J
Revision 10-03
Page 6
Trans-Delivery and Margin Sheet
.
Ashland Police Department 2009-2010
Costing Workbook
For Janitorial & Grounds Maintenance
Contracts Under the
Qualified Rehabilitation Facilities Program
-'.'"
:. - '1.7';
:. ., :
.-' .
.-. .
',-", "
..........
Oregon State Department of Administrative Services
Procurement, Fleet, and Surplus SelVices
1225 Ferry Street SE, U140
Salem, Oregon 97301
(503) 378-4642
,
,
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula
or linked to another work sheet. The only manual input to this sheet will be to input the QRF name. The costs are to
be divided into five categories: Raw Materials, labor, Overhead, Delive~ and Reserve Costs. Raw materials
consist of supplies, small equipment & tools, and large or special equipment. Each category is detailed on the
following sheets. labor costs is direct labor used to produce or service the contract. Overhead costs is a line item
charge which is computed on the overhead sheet. Transportation or delivery and reserve computations are also
completed on the following sheets. All these costs will vary depending upon your organization and the
specifications for the project. Each sheet will have an example calculation and further instructions for completion.
QRF Name Pathwa Enter rises, Inc.
Project Ci of Ashland 2010-2011 Ashland Police De artment
Executive Director Signature:
Raw Materials
Per Time Use - Supplies
Equipment, Tools & Subcontracting
(from supplies worksheet)
(from small equipment worksheet)
$ 233.29'
$ 486.17
Subtotal 1 $ 719.46.
1,$ 7.942.47'1
1$ 2,341.061
1$
labor
Direct labor
(from labor daily worksheet)
Overhead
See Overhead Worksheet
Delivery
Transportation
(from Trans & Reserve worksheet)
Total Before Marginl'$
11.002.99. I
Reserve
Margin Held in Reserve
(from Trans & Reserve worksheet)
\'$
702,321
11,705.311
975.44
Total Bid veariYI$
Monthly l$_.
/
DAS Form#12J
Revision 10-03
Page 1
Summary Sheet
RAW MATERIALS
Supplies
Pathway Enterprises, Inc.
Citv of Ashland 2010-2011 Ashland Police Deoartment
Raw Materials:
This category is often spelled out in the Request for Offer (RFO). language such as "Items to be provided by
Contractor" will usually reflect Supplies or Raw Materials. [n the case of a SelVice Contract this wi1llikely include
not only supplies required to perform the service each month, but also Equipment &.Tools. In the case of a
commodity contract the Raw Materials will be figured on a Per Item Manufactured basis.
Oregon Department of Administrative Services
Project Costing Worksheet
A custodial contract, for example, may require the following for month. Supplies:
Paper products and soap
Cleaning chemicals or products
Spray bottles
Broom and dustpan
Floor Wax
Scrub brushes or scouring pads
Per Use/Per Item Manufactured - Supplies
1
2
3
4
5
6
7
6
9
10
11
12
13
14
15
16
17
16
,.
20
21
22
23
24
25
26
27
28
28
30
31
32
33
34
35
36
37
3.
39
40
Item Unit Units Needed Monthly Annual
Price Per Month Cost Cost
Pine Q Disinfectant $ 4.80 0.1666 $ 0:80; $~:'.:::~: 9~60
Cream Cleanser $ 2.91 0.1 666 ,$" "'->:'O:48l l$lf'- ;~<~, 5.62
Glass Creaner $ 6.29 0.1 666 ,$~ ,\'tr1:05f :$~":'. {:';:~12:57
Heaw Dutv Cleanser $ 4.80 0.1666 $'. .. '.~:0:80: ~$f;' ;~9:60
Oder Counteraetant $ 30.65 ,$" :,:~..::,,~:,: t$~:':;- ;,..,,:.;.~~.:,
Co et lane $ 5.00 $' ~$r;;~::-s:;;::,~_'~~ .
Co el Sham 00 $ 13.01 $( " -'-'~.::~,"",--":. ~ $~t ,.?:t:'l~':'- C
.,..:~.:4
24 oz Bottle & lri er $ 2.27 0.1666 $> ,':.'oO:38{ 1$~,2~J'--''::'A~54
A lie Bowl Mo 5 $ 1 .71 0.5000 '$~;-':. . fO:86\ f$l'"~~~;}i, 10:26
Sera er W/blades $ 6.51 0.1666 i$:;;'-~".::;:~1~08) [$E:tl:;L13',Ot
I OZ Pum s $ 2.31 0.1666 :$;;r""''-::;:'X,Oi381 [$~:;i_\::U'4:62
Po er Filter $ 21 .1 0 0.3332 : $;:':;,;', ~,:t.'}t 7': 03~ :$r.:;?%<;;'~~84:37i
SId lOOD end Moo $ 5.65 0.3332 ~$\f: j:-.i'iXt:1~:881 l$X.~jD~22:59:
24" Dust moo $ 4.26 0.1666 $;;'.'.-\";.'~ 0~7,1t [n~f:\j;:::8:52
Doodlebua BN Pads $ 1.16 0.1666 '$' .,C-;:0;2Dt '$F "'~7~ 2!36~
Duster . exoandable $ 5.75 0.1666 :$-,': '., -;-:0;96l :$1"'. ':':':11\50
Soot Awav $ 2.74 0,3332 $lL .. ::"::0:91;: i$&,"'-"~~,1 0:96'
Cleanina Pads $ 4.70 0.1666 $1>.'" :..,to;78~ i$V .~:t":',9~40;
Wox Mon $ 6.60 0.1666 $Ii" i::~-.W~13): '$L ")";1 3~59
:$,'-:' \:.:,\::!:::~:':t~~ l $t\:;~,:i<':i:!~~'/:
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Monthly Cost.. Monthly cost is computed by multiplying the total unit cost by the units needed per month.
Annual Cost = Annual cost is computed by monthly cost times 12 months.
DAS Form #12 J
Revision 10-03
Page 2
Supplies Sheet
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OVERHEAD
OvemeadCDSts
Paltlway EnterprisCilyofAshllnd 2010-2011 Ashland PollCll Department
There are many different ways organizations allocate overhead Internally (e.g., Percent of total costs, dollar figure sum, as a percent of
In the space provided below, Indicate how your organization allocates overhead to this particular contract, what Items go Into your ave
overhead amount Is (whether as a percent or exact amount)
Oregon DapattmentotAdmlnlstnrtlvaS.rvlcH
Project Costing Worltsheet
IFILL IN ONLY ONE OF THE THREE METHODS DETAILED BELOW!
Percent of Total Cost Method:
FOf every dollar spent ptoOOcino a finBl p.roduct, or p,ovlding a service, a certain percentage oflhal dollal is
required for overhead. Toealcul..t.1heovemeadpercen!:ilge,illsbesllohvafinanda/r eeordsforyour
Drganizalianlhal go back a year or more. Addloge1herlheexpenditureslhatmak.uplh,ovef~eadcosl(see
worksheelbeiow). Now add thi, figure to the Raw maleria!l, Direcl.labor and Oelillery fDl'. total cO$t. Divide
lha~~reIOloverheadbylhaftguraforl\)!alcosl5. Thernullls a percentlhBllepresenboverheadas a
percenlageollhelolalcost.Ufonanclalrecor<!sarenolavBilableestimatelheov",hudnpenlesesbeslyou
can.estimateolh"'cosl5lllbestyoucan,anduse~'esamefo'mulalogelapercenlage.
1. Enter Overhead as a Percent 01 Tolal Costs
20....
OR
2. Enter Allocated Overhead as a Dollar-Figure Sum
OR
Dollar.Flgure Sum Method:
Y<Al C<ln enter the doDar amount \'IlU are aJlocaling I\) overhud In lhe bcx if you ale con1ldent lhatyou can
aIIocale overhead itelll3 I\) !hI1 partioul31 project. You can use the Worksl1eetas a 1001 (ifneededj
I\)ldenti urcosb.
3. Overhead as a Percent or Total Direct Labor Hours
Percent of Total Direct labor Method:
To ld..,tily overhead costa, you need lt1e financial recordsforyourOlganizetionor divisionf or the pllSlyear. Input all the
C<lsls olthe entire entity "" delailed below. line itelTl5 which are not detailed below &hould be Input into the celli mwked
"oIher"; please Indude a description. Whet you are trying to detennlne br a pe<cenlel1',lherefore. do notgros5 lip the
..penses lor Innation or 10 conform I\) the curenl year budget. N..t. """,,Ilnlo the cd below the I\)taf liredlabor ho.n paid
culbyyow entile orll8f\lZation for 1he.ame period. These fillUrel slIot11d be loundonlheye3lendpsyrollleport. Donol
Indude houn.whIch earl be o;:lassified as management or administrativa CO'Sb. (Inclu<ing theae costs Into the lireet labor
hou. total wlll ddatelheaclualcosl!J,)Theworksheelwil! Cllmpll\elha ""erheadasalileite mcoslbydlvldlnglhetotal
rO'ecladlaborhourslorlheconlractintolhetotal ,ojecledlaborhouraforlhecurrenlyear.
TolalAnnual O~ectLabor Houri
InputTotalfromWorksheelon8e1ow
Ovel"~eadperlaborhDUl"
Tornelequlredlocompleleconlntl;!
'"
Tot~I"aclgned Overh....d
WORK AREA:
Worksheet
Total Annual 0 rations
INDIRECT COSTS ORGANIZATION DEPARTMENTAl
M."agemen\Safaries
ManagemenlPayroIlTax Expenso
MllI1agemenl MtdlCIII Insurance
MlUllll}ementPenGionPlan ExpeJlle
Saln & Adminlstrelfve Salarlea
Salea & Adminlatraltve Payroll Tax Expenae
Salea & Admlnlatrelive Medicaflnsuranca
Salea & Adminlatralive Pensloo Pllll1 Elcpenae
otnceRent
AdIIertialnll and Public Elbcation
BackgroundChacka&Urlnalysla
Profeaalonal & Ac:countinll/Audit Fees
Trelnlng&WorkerSafety
I-~
Tel""hone
Utilitiaa
PropertyTaxellllJcemtlllFees
OUea&SubBcrlptions
OepredatlOl'Hlfflcebullding
Oepredatlon-offlceequlpment
R""aIra&Mainlenanee-oflice
aeanlng IIIId Maintenance
Ol'fice Equlpmant Rental
Ol'ficeSuppllea
Pcatage & Freight
Rehab
MlacellanllOUlElcpenaa
BadOebl!l
Other:"
Other:"
Other:"
Other:"
TOTAlINOIRECT COSTS
Use the area below to show how you arrived at the final figure
that you show as your total Overhead
CPIF_IronlBU/MO'"*botMj
,-
,-
""".,_"'_...mnn.""""_
Total
1$-
OASForm'12J
Revl.lonlo-03
Pege~
OvcrheadComputaUonShaet
Delivery & Reserve
Pathway Enterprises, Inc,
City of Ashland 2010-2011 Ashland Police Department
This category covers any costs associated with delivering your product or service to the buyeL A service
contract, for example, will likely include the costs associated with getting the individuals who will perform
the service to the place where the service will be performed. Gas, oil, vehicle maintenance and repair
are all part of Delivery costs, Most often these costs can be recovered by charging a certain amount per
mile, The State of Oregon reimburses 36 cents per mile for its employees who use their own vehicles on
State business, That's not to say your costs may be iess or more, The labor required (the driver and the
workers if they are on the clock), should be captured in Direct LaboL If your costs are greater than the
state allowed cost, piease provide a detailed schedule on how you arrived at your cost per mile,
Oregon Department of Administrative Services
, Project Costing Worksheet
Services Contract
1
2
3
4
Miles Per Rate Per Daily Services per Annual
Deliverv Descriotion Service Mile Cost Year Trans Cost
caravan $ - $ -
$ - " $ -
$ - $ -
$ " $ "
$ - $ -
Margin
The law allows a "margin held in reserve" This is usually added as a percentage after all other costs
have been calculated, The margin % can vary depending on the product or service being offered and
organizational, contractual and market variabies specific to the project Some research wiillikely be
required to come up with a percentage that not only allows for inventory and equipment replacement, but
is in alignment with industry standards and fair market value, Any percentage higher than six percent
(6%) will have to be justified to DAS,
6,0%1
Enter as a % of "Total Before Margin"
DAS Form #12 J
Revision 10-03
Page 6
Trans-Delivery and Margin Sheet
Ashland Service Center 200s..201 0
Costing Workbook
For Janitorial & Grounds Maintenance
Contracts Under the
Qualified Rehabilitation Facilities Program
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:, '-":
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"'. ....
Oregon State Department of Administrative Services
Procurement, Fleet, and Surplus Services
1225 Ferry Street SE, U140
Salem, Oregon 97301
(503) 378-4642
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to-the other sheets in this workbook. Any area shaded in light green is either a formula
or linked to another work sheet. The only manual input to this sheet will be to input the QRF name. The costs are to
be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs: Raw materials
consist of supplies, small equipment & tools, and large or special equipment. Each category is detailed on the
following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item
charge which is computed on the overhead sheet. Transportation or delivery and reserve computations are also
completed on the following sheets. All these costs will vary depending upon your organization and the
specifications for the project. Each sheet will have an example calculation and further instructions for completion.
QRF Name Pathwa Enter rises, Inc.
Project Ashland Service Center 2010-2011
Executive Director Signature:
Raw Materials
Per Time Use. Supplies
Equipment, Tools & Subcontracting
(from supplies worksheet) $ 233.29
(from small equipment worksheet) $, 486.170
Subtotal 1 $ 719.46
(from labor daily worksheet) 1$ . 6,618.731
1$ 1,983.29.1
(from Trans & Reserve worksheet) 1'$
Labor
Direct Labor
Overhead
See Overhead Worksheet
Delivery
Transportation
Total Before Marglnl: $
9,321.48.1
Reserve
Margin Held in Reserve
1$
_ 594.99 I
9:916.47"1
826.37
(from Trans & Reserve worksheet)
Total Bid YearlYI' $
Monthly ~ $
DAS Form #12 J
Revision 10-03
Page 1
Summary Sheet
RAW MATERIALS
Supplies
Pathway Enterprises, Inc.
Ashland Service Center 201 O~2011
Raw Materials:
This category is often spelled out in the Request for Offer (RFO). Language such as "Items to be provided by
Contractor" will usually reflect Supplies or Raw Materials. In the case of a Service Contract this will likely include
not only supplies required to perform the service each month, but also Equipment & Tools. In the case of a
commodity contract the Raw Materials will be figured on a Per Item Manufactured basis.
Oregon Department of Administrative Services
Project Costing Worksheet
A custodial contract, for example, may require the following fOf month. Supplies:
Paper products and soap
Cleaning chemicals or products
Spray bottles
Broom and dustpan
Floor Wax
Scrub brushes or scouring pads
Per UselPer Item Manufactured - Supplies
1
2
3
4
8
.
10
11
12
13
14
15
18
17
18
,.
20
21
22
23
24
25
26
27
28
2.
30
31
32
33
34
35
38
37
38
3.
40
Item Unit Units Needed Monthly Annual
Price Per Month Cost Cost
Pine Q Disinfectant $ 4.80 0.1666 :$;:::i.;';::~+:0:80j 1$~j~;:',';'1 9.60,'
Cream Cleanser $ 2.91 0.1666 $r::.~~nO:~8r ~$m::~'::~:5':82
Glass Cleaner $ 6.29 0.1666 ,$,:)';;{,?;.t.~;11:05f l$!P~~'f~12:57'
Heavy Duty Cleanser $ 4.80 0,1668 r$K.^~~~<m801 f$li~~'~x 9~60;
24 oz Bottle & macer $ 2.27 0.1666 -$,Ji:;:jlt"O~38t i$li.l;i'$:\:::4~54:
Acrvlic Bowl Mops $ 1 ,71 0.5000 :$~t,;~1:)~rO!86~ f$lW{~t':~1 0!26;,
Scraoper W/blades $ 6.51 0.1666 ~$W':i,~~t;:1~081 1$~~~13'm;
I OZ Pumps $ 2.31 0.1666 : $~tl?t;:l1., 0?38I r$~~4:62:
Paper Filter $ 21.10 0.3332 !$~}:~n031 [$D;;."-84!3'7~
Sid loop end Moo $ 5.65 0.3332 ~$~:,~~1~881 1$~22,59'
24" Dust moo $ 4.26 0.1666 ~$[~$.*11,m7.l.11 !$W.D.M8,52
Doodlebua BN Pads $ 1.18 0.1666 1$'&Jt~~.i.0:20! !$l!.WJ;,m2'36:
Duster ex andable $ 5,75 0.1666 1!$~i;'t~~~~'4O:96f !$W~~1-1,1~50l
S 01 Awa $ 2.74 0.3332 !$~',\uLt:0:9.1I j$m:Z,J.:g;.'10:96'
Cleanin Pads $ 4.70 0.1666 '$r::':-J.ifi:W,0~76f f$f;;~":',\;;;"':9~40
Wax Mo $ 6.80 0.1666 ' $\?"'-t";;::';'H131 ~$!f::'..:;r'l13:59
:$;:."t:~",:,;\~l}Z ;$W:'t:f~fS1~~'::~
$'t.'i':,,;~Z''t'j~1! f$~;~.~tl~~.
$li-;::::(;;;:;:;:'~12t,~ r$~1'?,;o;'W'\:':I'~t;;.,
:' $~itV4~~;fi:'!ti' t$t~~':'~{~*::Cs:'i
$~;'~'4""f<\,~_~~: 1$1Ii:;;7C?1;
$!'i ::.:q;.;;:;ti~~i i $n.,."1;':~:.~,-,~-:~,; '.
.$i':~-::,':?':,~,::.:.,;m !$u.n~~?\?.:;,
: n:~.:;~t~:-::::~::a l$fi~:!f:ql?t:c:,::~
'$';) ','o,'~,~,",'::,';'~""",~'" I$M,'IS',;tr~"":.:~':"
,',",'J,"',"',J",,-,'_
'$'Y: ,~{'{;':i:C.:~"'~:,:::.'i\f ;$~~'):.:0;}'i;::.r.:,~::::' ,
$(' ";.';G.!;'::'-~-::$,'f{f ~ $~t~'(;';:t';-:,~,:p,:,,;
$7 '}~:::.:,;;.~':,~ t $~~:':?';~~~:r~,C'
,$,'''',~;y,'~ l$ii:~.:;:":'Z:;::':($'
$'~' .;-;-:'1::Y:'~ !$~:')2:?,-:'i"'
:$r,':::,~:z.-,,:,~<\'~ [$~:,-~.l:'.-"';::<:;,
$~~~:;;:{;~?;\~~-i-~1 t$~%'L1.~~:~:''::f:',
'$rr',:r8::?:}~";li~ ! $W,"::;~::',,;'t-,:~',t
$n, \~ X-t;:"~,~: 1$~..~,~;'~:,~:\J':~:,":'"''
$" ':r~:~:."f. [$i>:i?i::::'L~;,:~
'$: ';:;-':';;:~::f;-f'i-{'i: [$~~'L::'::
V, ;;f,,'fe 1$:r-;;"t~;:,;J7'"~~';.,,
Total $: 1 9:441 [$'>:"':'233:29:
-, ~ - -, - , -,.- .-.'....-
[6~~J~.gC~~.b.,!I!~_forITiUla driVen; __..1
Monthly Cost = Monthly cost is computed by multiplying the total unit cost by the units needed per month.
Annual Cost = Annual cost is computed by monthly cost times 12 months.
DAS Form #12 J
Revision 10-03
Page 2
Supplies Sheet
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OVERHEAD
OverhudCosts
PalhwayEnterprIsAshhndSelvlceCeoter201G-2011
There are many different ways organizations allocate overhead Internally (e.g., Percent of total costs. dollar figure sum, as II percent of direct labor, ete).
In the space provided below, IndIcate how your organization allocates overhead to this particular contract, what items go Into your overhead, and what that
overhead amount is (whether as II percent or exact amount)
Oregon DeplrtmentotAdmlniltrat/veServl"".
ProjllClCostinllWorllshHt
?
IFILL IN ONLY ONE OF THE THREE METHODS DETAILED BELOWI
Percent of Total Cost Method:
Fo, every dollar spent producing e ~nal product. "r P'O,"d1nll a uovlce. a .",ta;n percentage oflhat dolla, i.
f.8<lforoverhead,Tocalculalelheovemeadpercenlalle,iti.besttohlvefinanclalrerordafC)l"your
organiza~onlhalgob.ck.y.arDfmDfe. Addtogetherlheexpenditureslhalmahuptheove<he.dcosl(see
wOIlt$heetbelow). Now add !his figure to the Raw materials. Difed labor anp OeUvery for a toW cosl Oivide
the figure for ovemnd bylhe figure for total costs. The result is apercenfth~lrepfesenlSovel!leadlS a
percentageoflhetoblleoSllffinantialrecordsarenctavailableestimalllllle<lVerhude~penae8asbesty<:lu
CIIn. estimate other costs as best you can. and usa the same formula to get ~ percent~ge.
1. Enter Overhead as a Percent of Total Costs
"""'
OR
2. Enter Allocated Overhead as a Dollar-Figure Sum
OR
Dollar-Figure Sum Method:
YoucanenterthedollaramountyQuarealloC3tingtooverhudlnlhebo~ifyouarecon1idenlthat you can
allocate overhead item, to this particular project. You can un the Worksheet IS a tool (i(needed)
toldenti costa.
Percent of Total Direct Labor Method:
Toldenlifyoverheadco.ts, y<:Iu need lhe flnanclal records lor ycur organlzati on or dtvislon for the past yt!81. Input..11 the
costs of Ih.. enUr.. entity as detailed below. Une Itema whlcl1 are notdlfla~ed below should be input into the cells morked
"oll1er"; pluu include a description. What yoo ara !rIing to determina is a percentage, therefore, do notgrou up the
""penseslor lnnation or 10 eonlofm to lhe currenl year budgel. Ne.t, input lnto the cell below lhe totaldrec:lt aborhourspaid
outhyyow entire organization lor lhe Slim.. pariod. These figures shauld be flUldon lheyear end payroll report Oon.ot
irK:ludel>oo.n~ can be c:lanifted as manalleme<lt or administralive~b.(Indudingth....e COSlS lnlo the direct labor
houltotalwiUdeftatelheactualcosts.)Theworksheetwllteomputelheoverlleadasalineilem cost by cfviding the tolal
ro""cledlabOlhourslorlheeonlrectlnlolhetotalflroecledlaborhoUfsfor d1e current year.
3. Overhead as a Percent of Total DIrect Labor Hours
TotelAnnualOirectLabofHo..n
Input Total/rom Wor!r$heet on Below
OV<<lteadperlabOfhClUf.
Timere'l\llredtocomplaleconlract
""
TotalAsslgnedOvertwar:l
WORK AREA:
Worksheet
Total Annual 0 eratlons
INDIRECT COSTS ORGANIZATION DEPARTMENTAL
ManagementSaleries
Management P8yfolt Tax Expense
MlInagementMedioellnsuranoe
Management PensIon Plan Expena.
SaleS & Admlnlslrellve Salllri....
Sales & Admlnlslrellve P8yfollTIfll Expense
Sales & Admlnblrelive Medcallnouance
Sales&Adminlslrldivll Penslon Plan Expense
Office Renl
Advertlslng and Public Educetion
Background Checks & Urina/ysls
Professional & Aoco<rlting IAudil Fees
Tralnlng &WOIker Safely
,~~
Telephone
Utilities
Property TaxnlUoenslIslFees
Dues & SubscripUons
Oepreclallon-offkebullofng
Depredallon-ofllceequlpment
Repalls& Malntenance-office
Cteanlngand Ma1ntenance
OffiCflEquipmentRental
OffiCfl&Jppllu
Postage&Frel~t
R....'
Miscl!hneousExpense
BadOel>ls
Olher,"
Olhe,,"
Olher:"
Olher:'
TOTAL INOIRECT COSTS
Use the area below to show how you arrived at tha final figure
that you show as your total Overhead
CPI_,*"8l3~tlIcb*-l
,-
,-
..",.'_..M__..........._
T..,
IS"
OASForm't2J
Revbl0ll1o.03
Pelle~
OVerhud Compullltion Sheet
.
Delivery & Reserve
Pathway Enterprises, Jnc,
Ashland Service Center 2010-2011
This category covers any costs associated with delivering your product or service to the buyer. A service
contract, for example, will likely include the costs associated with getting the individuals who will perform
the service to the place where the service will be performed. Gas, oil, vehicle rJ"laintenance and repair
are all part of Delivery costs, Most olten these costs can be recovered by charging a certain amount per
mile, The State of Oregon reimburses 36 cents per mile for its employees who use their own vehicles on
State business, That's not to say your costs may be less or more, The labor required (the driver and the
workers if they are on the clock), should be captured in Direct Labor. If your costs are greater than the
state allowed cost, please provide a detailed schedule on how you arrived at your cost per mile,
Oregon Department of Administrative Services
Project Costing Worksheet
Services Contract
1
2
3
4
Miles Per Rate Per Daily Services per Annual
Deliverv DescriDtiDn Service Mile Cost Year Trans Cost
caravan $ " $ -
$ - $ -
$ - $ -
$ " $ -
$ - $ -
Margin
The law allows a "margin held in reserve" This is usually added as a percentage alter all other costs
have been calculated, The margin % can vary depending on the product or service being offered and
organizational, contractual and market variables specific to the project Some research will likely be
required to come up with a percentage that not only allows for inventory and equipment replacement, but
is in alignment with industry standards and fair market value, Any percentage higher than six percent
(6%) will have to be justified to DAR
Enter as a % of "Total Before Margin"
6,00/01
DAS Form #12 J
Revision 10,,03
Page 6
Trans-Delivery and Margin Sheet
.
Ashland Street and Shop 2009-2010
Costing Workbook
For Janitorial & Grounds Maintenance
Contracts Under the
Qualified Rehabilitation Facilities Program
-.-' =
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=." '~.-'"""'.:
.' ,- . .
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Oregon State Department of Administrative Services
Procurement, Fleet, and Surplus Services
1225 Ferry Street SE, U140
Salem, Oregon 97301
(503) 378-4642
.'
,
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula
Of linked to another work sheet. The only manual input to this sheet will be to input the QRF name. The costs are to
be divided into five categories: Raw Materials, labor, Overhead, Delivery and Reserve Costs. Raw materials
consist of supplies, small equipment & tools, and large or special equipment. Each category is detailed on the
following sheets. labor costs is direct labor used to produce Of service the contract. Overhead costs is a line item
charge which is computed on the overhead sheet. Transportation or delivery and reserve computations are also
completed on the following sheets. All these costs will vary depending upon your organization an~ the
specifications for the project. Each sheet will have an example calculation and further instructions for completion.
QRF Name Pathw Enter rises, Inc.
Project Ci of Ashland 2010-2011 Street and Sho
Executfve Director Signature:
Raw Materials
Per Time Use. Supplies
Equipment, Tools & Subcontracting
(from supplies worksheet)
(from small equipment worksheet)
$ 134:251
$ 486:17
Subtotal 1 $ 620.41
1$ 2;647A9' 1
1,$ 883.22-1
H$.
Labor
Direct labor
(from labor daily worksheet)
Overhead
See Overhead Worksheet
Delivery
Transportation
(from Trans & Reserve worksheet)
Total Before MarglnP$ _
4.151.12:1
ReseIVo
Margin Held in Reserve
1.$
264.97'1
:4.416.091
.368.01
(from Trans & Reserve worksheet)
Total Bid Yeartyl_$
Monthly.$
DAS Form #12 J
Revision 10-03
Page 1
Summary Sheet
,
Oregon Department of Administrative Services
Project Costing Worksheet
RAW MATERIALS
Supplies
Pathway Enterprises, Inc.
e;'" of Ashland 2010-2011 Street and Shoo
Raw Materials:
This category Is often spelled out in the Request fOf Offer (RFO). language such as "Items to be provided by
Contractor" will usually reflect Supplies or Raw Materials. In the case of a Service Contract this wi1llikely include
not oory supplies required to perform the service each month, but also Equipment & Tools. In the case of a
commodity contract the Raw Materials will be figured on a Per Item Manufactured basis.
A custodial contract, fOf example, may require the following for month - Supplies:
Paper products and soap
Cleaning chemicals or products
Spray bottles
Broom and dustpan
Floor Wax
Scrub brushes or scouring pads
Per Use/Per Item Manufactured - Supplies
Item
1 Pine Q Disinfectant
2 Cream Cleanser
3 Glass Cleaner
4 Heavv Dutv Cleanser
SOder Counteractant
6 Car et Lane
7 Ca et Sham 00
8 Emulsifier Extract
9 Acrvlic Bowl Mo s
10 Scracoer W/blades
11 I OZ Pumos
12 Paoer Filter
13 Std Loco end Moo
14 24" Dust moo
15 Doodlebuo BN Pads
18 Duster - exnandable
17 Snot Awav
18 24 oz bottleJw tri er
19 Waxmo
20 Cleanin Pads
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Unit
Price
4.80
2.91
6.29
4.80
30.65
5.00
13.01
2.27
1.71
6.51
2.31
21.10
5.65
4.26
1.18
5.75
2.74
4.70
6.80
4.59
Units Needed I
Per Month
0.0833 $':
0.0833 '$',
0.0833 $"
0.0833 .$;_
$;.
$;
,$.'
I
Monthly Annual
Cost Cost
,J., 0:40f:$;,~ 4,80
;'" 0:24t f$t..~ ,-::~, 2,9h
,:0;521 :,$:~t<~" 6129
0:40i:$~jr<' -:"A~80j
," ,{:.~~ j$U:Ci.;..::;:I>:';;;,:.
7'~;1! l$~~':i';:,:'_.-,
-:' _~-~.t:f ~$t.~~i.::\:D';.':
$~ ;;/1-:::;",?'j{:-): !$::;';:;,;.~:~';rt;';;\-
0.1666 '$r::-;:',~,_:'~;;:~0~281 ~$rt~.i',-t~J:3:42,
0.0833 ;$i;'::,;;:'::,\:c~rO:MI r.$~t:::;:;::6~51f
0.0833 i $KT:;l';!;'l>'<: m191 ~$E:i-~-lJ:.l',~"r'-2:31f
0.1666 :$iir:"';',;~~;3-:52t !$[lC}""42l'18\
0.1666 $G':';":~1:~~ 0:9~n !$~N::":,\1 H30:'
0.0833 ;$;t,~,';';:"{~:0l-35t l$F::',:~':';,I'~:.4'!26':
0.1666 $t:,;<,'i((;',O~201 i$::f?i::,~'-;;~:2~36;
0.1666 $~;: ;;":~>:0:961 ;$!Xf-:;:'Z;,~l H50"
0.3332 :$~:"'\:"~~\~0:9:n l$it'.;;ttr:JO:96:
0.0833 $tl ;',j;:70!39J t$'lf.~~..4t70:
0.0833 :$~_< -';:~;;0:57l !$f1i1',~:ct\-:_6~80:
0.1666 '$~,,~:;';':;):OYl61 1$~'~~t~"~'9!18'
'$'F, ~:~i-:;:&;'.:X~ l$~,'~t;-:1't!\:~t2
:$: ":~",;':':,'~~_~.:,5:J' l$~/,~\:~'~J~;;,'~?:~:;
'$ ':"('-;~ ~$ot';.;-~i:.::C
'$: ~.- :~~'\~Zi: ;$If~v~-;:'J:g!,~;"-'
,$'~ "i:':\;-:1i:'1$j~:'~ -
~$~: ~,-n~':-~fJ(" l$':'i::;:~,'f;:-':.::,':t::
$;~ '.>,-;:;:~:-t\t~ :$~t!/\;;,:;:,::;',:,,\;
$'," '--t:t:}_~ [$W'tA~Cl,:;~-:;'.:<\'
$',' ,,' ;.:.~~:!:t [$~:,~'\,;;-;
F ""ce i$:.' ':
i$., :::,,~"j:;t~ [$~:,',.:-:,; , .
,$ i$!:Jr';,,:;'
'$' '";-~';';,,,~,;' ~$kr::::~:,:,,'i:: -
$: ,::::)'j; ~$~h':';-,_i'~::~:
~$-' -':<~" :$~: " -<
l$ "'-".-., ;$V;:T, ,
$, :,,<~H~ ~$r&i:',:;:;'-*~;S~/:;
$:'~'" '::5F::";',:}Z ;$R.:':-~;~-~',:~tJ-~'-';'
i$''''f':'' ';';Z/;~Jm ~n"!1,t -:t'~:c::,!,i"
'$,' .., +-":~_''''"l ~$~' _-....
Total $ - 111:19; f$'-' 134~25
~f~as,tQ_9f~~~..~~e~f9iiilldfadriVen:~ :~:~ ~,___
Monthly Cost = Monthly cost is computed by multiplying the total unit cost by the units needed per month.
Annual Cost = Annual cost is computed by monthly cost times 12 months.
DAS Form #12 J
Revision 10-03
Page 2
Supplies Sheet
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OregonOepartmenlofAdmlnlstrallveSel'vicl!$
Project CostinllWortsheet
OVERHEAD
Ovsr11eadCosl:s
PoIt1rnyEnlelprlsCityofAshllll>d201G--2011$treel.wShop
There are many different ways organizations allocate overhead Internally (e.g., Percent of total costs, dollar figure sum, as a percent of direct labor, etc).
In the space provided below, Indicate how your organization allocates overhead to this particular contract, what Items go Into your overhead, and what that
overhead amount is (whether as a percent or exact amount)
IFILL IN ONLY ONE OF THE THREE METHODS DETAILED BELOWI
Percent of Total Cost Method:
FOl'everydollar,pentprcduclnllelirlell'foduct,OI'p.ovidlngaselVlce,ecertainpereentagecrlhetdolllUis
requiredforoverhud. Tccalculalelheoverheadpercenlage,iti.bu\to hanfinandelfe<:o,ds10 ryoor
ofganllatiM thaI go baok a year or mc,... Addlogetherlhee~penditureslhatmak"uplh"overh"adcosl(...e
worksh..etbelow). No'll add Ihis figure to lhe Raw malerials, Direct labor and DeJivelY for a total cosl. Divide
!he ~\lUre for overhead bylhe ~gure for total costs. The result is a percent lhatreprneno overhead as a
percent.-.ge ofllle total cost If ~Randal records are !lol avd..ble edmate Ihe overhead erpenses as besl you
caR,estimateo!hercostsasbestVO<Jo;arl,a"dlJl;ethesametormulalogetaperCenlage
1. Enter Overhead as a Percent of Total Costs
20,00%
OR
2. Enter Allocated Overhead as a Dollar-Figure Sum
Dollar-Figure Sum Method:
YOUC8R entel'lIledo!3ramauntVO<Jueanocalinglooverhead in the bcx if you arecDR~dentlllatyoucan
elloceleoverfleadilemslolllisparticularproject. You caR use the Worksheel n a tool (iln..eded)
toldenti urcosta.
OR
3. Overhead as a Percent of Total Direct Labor Hours
Percent of Total Direct labor Method:
To identify av..rhud coso, you need the fin/lflclal re<:ords for your organlzationor d",1 sionfarthepestyear.lnpulallthe
cosls olthe entire antity as detailed below. LWle Items which are not detailed below should be Input into the cells marked
"olher": pleanlndude a descripOOR. What yau ara lryinllla determine is a percentage, therel ore,doR01llras.suptha
elpen5eslarlnllalianortacardormlathecurrentyellrbudgel.Ne.t,iopotintathacelbel<Mthetolallirec:l labor hours paid
aul by y.... entir..orllarizatiOl'1 for Ih.. same perlOd. These tigures.hOlJd be f<Uldon lheyeal end payroll report Do not
include h<nn which can bfI c1alllifi~ illI management or admlnlltrallve coso. (Indudinlllh..sa COSlllRta th.. direct labor
h;~~:: ~:o~~~~s~; :~:~:::'ln~~:~~~~e~r:~o';::~:~s";o~~:a:u~~..~~i;::;~m COIl by dvllfing the lobI
T<NlNlnualDirectLabOl"Hous
lnpulTotalh"cmWorhheelonElelow
Overhead peflabor hour
Trmarequlr~tocompleleCOllb"act
'"
Total Assigned Ov.rhead
I
WORK AREA:
Use the area below to show how you alTlved at the final 'figure
that you show as your total Overhead
Worksheet
Total Annual 0 erallons
INOlRECTCOST$ ORGANIZATION DEPARTMENTAl.
Managem..ntSalarles
Man&gsment Payroll Tax Expense
Manageml8l1tMe<:ical11lS\lllll\CG
Manag.m"RtPenslon Plan Exp........
Sal~&AdmlnlstrativeSalarlas
Sal~&AdmlnistratlvePayroIlTaKExpen'a
SaI~&AdministrBliv.Madlcallll5lnlnca
Sales&AdminislrallvePenslanP\anExpetllla
OInceRanl
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BaclqjroundChe<:ks&Urlnalysis
Proreulonal&AccountingIAud~Fe..a
Trainlnll&WOl"kerSafety
,~~
Telepllone
Utillties
PropartyTaxesll..lcensasIF......
Duea&5ubsc:rlptions
D..pre<:letlOl'1_officebullclng
Depre<:latlOCHlffi<:aequlpmenl
R..palra&Mainlenan<:eo<>1fica
Cl..alllngllndMaintenance
Offio. Equlpm..nt R.nlal
OftlceSupplles
Pastage & Freight
.....
MiacellanaotJ!IExpetllle
BadDabb
other:"
Othef:"
other."
other."
TOTAL INDIRECT COSTS
CPlFJolorfromBlS{Melr1kbolow)
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,-
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u.
DASFonnl12J
Revlslor11G.03
Page 5
Overheed Compu\3tiOl'1 Sheet
.
Delivery & Reserve
Pathway Enterprises, Inc,
City of Ashland 2010-2011 Street and Shop
This category covers any costs associated with delivering your product or service to the buyer, A service
contract, for example, will likely include the costs associated with getting the Individuals who wili perform
the service to the place where the service will be performed, Gas, 011, vehicle maintenance and repair
are all part of Delivery costs, Most often these costs can be recovered by charging a certain amount per
mile, The State of Oregon reimburses 36 cents per mile for Its employees who use their own vehicles on
State business, That's not to say your costs may be less or more, The labor required (the driver and the
workers if they are on the clock), should be captured in Direct Labor, If your costs are greater than the
state allowed cost, please provide a detailed schedule on how you arrived at your cost per mile,
Oregon Department of Administrative Services
Project Costing Worksheet
Services Contract
1
2
3
4
Miles Per Rate Per Dally Services per Annual
Dellverv Description Service Mile Cost Year Trans Cost
caravan . $ - $ -
$ - $ -
$ - $ -
$ - $ -
.$ - $ -
Margin
The law allows a "margin held in reserve" This is usually added as a percentage after all other costs
have been calculated, The margin % can vary depending on the product or service being offered and
organizational, contractual and market variables specific to the project. Some research will likely be
required to come up with a percentage that not only allows for inventory and equipment replacement, but
is in alignment with industry standards and fair market value, Any percentage higher than six percent
(6%) will have to be justified to DAS,
Enter as a % of "Total Before Margin"
6,0%1
DAS Form #12 J
Revision 10-03
Page 6
Trans-Delivery and Margin Sheet
.
.
"
Ashland The Grove 2009-201 0
Costing Workbook
For Janitorial & Grounds Maintenance
Contracts Under the
Qualified Rehabilitation Facilities Program
-'="
'.... '':''''- '.
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........
Oregon State Department of Administrative Services
Procurement, Fleet, and Surplus Services
1225 Feny Street SE, U140
Salem, Oregon 97301
(503) 378-4642
.
,
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula
or linked to another work sheet. The only manual input to this sheet will be to input the QRF nama. The costs IiIre to
be divided into five categories: Raw Materials. labor, Overhead, Delivery and Reserve Costs. Raw materials
consist of supplies, small equipment & tools, and large or special equipment. Each category is detailed on the
following sheets. Labor costs is direct labor used to produce or service the contract Overhead costs is a line item
charge which is computed on the overhead sheet. Transportation or delivery and reserve computations are also
completed on the following sheets. All these costs will vary depending upon your organization and the
specifications for the project. Each sheet will have an example calculation and further instructions for completion.
QRF Name pathwa Enter rises, Inc.
Project Cit of Ashland The Grove 2010-2011
Executive Director Signature:
Raw Materials
Per Time Use - Supplies
Equipment, Tools & Subcontracting
(from supplies worksheet)
(from small equipment worksheet)
'$
$~
Subtotal 1 ; $
233.29:
486.17
719.46'
Labor
Direct Labor
!I$
7,059.98:1
(from labor daily worksheet)
Overhead
See Overhead Worksheet
1'$
2,102.55"1
Delivery
Transportation
1$
(from Trans & Reserve worksheet)
Total Before Marglnl'$
9,881.99'1
Reserve
Margin Held in Reserve
1$
630.77 I
10,512:75'1
876.06'
(from Trans & Reserve worksheet)
Total Bid Yearlyl'$
Monthly :$
DAS Form #12 J
Revision 10..03
Page 1
I
Summary Sheet
~
.
RAW MATERIALS
Supplies
Pathway Enterprises, Inc.
City of Ashland The Grove 2010-2011
Raw Materials:
This category Is often spelled out in the Request for Offer (RFO). language such as "Items to be provided by
Contractor" will usually reflect Supplies or Raw Materials. In the case of a" Service Contract this will likely include
not only supplies required to perform the service each month, but also Equipment & Tools. In the case of a
commodity contract the Raw Materials will be figured on a Per Item Manufactured basis.
Oregon Department of Administrative Services
Project Costing Worksheet
A custodial contract, for example. may require the following for month - Supplies:
Paper products and soap
Cleaning chemicals or products
Spray bottles
Broom and dustpan
Floor Wax
Scrub brushes or scouring pads
Per Use/Per Item Manufactured. Supplies
1
2
,3
4
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
2E
27
28
29
30
31
32
33
34
35
36
37
38
39
40
Item Unit Units Needed Monthly Annual
Price Per Month Cost Cost
Pine Q Disinfectant $ 4.80 0,1666 $ "-'O,80~ ,$> 9,60
Cream Cleanser $ 2.91 0.1666 $ ,:"<-'0;4S: ;$~___::,:'~5.82
Glass Cleaner $ 6.29 0.1666 $, \,::"<,~1W5r ~$f,!'~\','~~"> 1 2,57;:
He. Du Cleanser $ 4.80 0.1666 $ 'to:aOi f$l!>?'/;',~~'::~: 9:601
24 oz Bottle & tn er $ 2.27 0.1666 $:.!';~ ',0"/;'.0:381 ~$R"~..;,.;',i:;4!54
Ac lic Bowl Mops $ 1,71 0,5000 $;: r{'.ax 0'.a6~ !n~::~;i}:10:26
Scrapper W/blades $ 6.51 0.1El66 ~ $~:,:"/:::::;'<:-'1mSI 1$ri~1~,13:0r:
I OZ Pumps $ 2.31 0.1666 '$>>':;',,:::';}":, 0;381 l$lft~>~;;A~62!
Paper Filter $ 21 ,10 0.3332 $)<;~:;':J;~~:i,'7f. 031 [$H:.~~;.;;.,.;84:3T
Sid Loop end Mo $ 5.65 0,3332 '$!f::~,t~'i:':::;:;:1 ~S8! ;$~'te22:59'
24" Dust mop $ 4.26 0.1666 '$,; """,,: 0:7j,1l f$~t,;;-.::'j a:52
DoodlebuQ BN Pads $ 1 ,18 0.1666 $:i;,:~,<"~:;0.20J !$~'C::,CtS.;2:36
Duster - expandable $ 5,75 0.1666 $i?:;::!;' ':!:$0:961' '$~'fPL1 1\50~
Spot Awav $ 2.74 0.3332 $',,,2,;':'.' ':0:9U [$k,<:{10.96
Cleanin Pads $ 4.70 0.1666 $., ,~,--'" Oqal ;$t'~.,;:,':, ~", 9~'40:
Wax Mo $ 6.80 O,1E66 :$l' 61~13! i$WN.~'Sq3~59-
$,: '-,II':! !$lli'::!:'~:) 'i'.'C"'"
$:' .. " :X:..'f...,B~ !$~~t~:.', "
,$:" ,':;;",:,. ':':JiI [$~:;;:f:~!di';- -""
.. -..... ,. " $., c~:;:::;'::;ti:t ;$t1;.:;';):-,.(:'f:'
- . $. ,,' .':)~~ :$rf;;.:~, " ..,'-
-
$',' , ,"", :;:~j:'; ,$[',,', , -
~$') -,,".'>' l$;'~ ";~';'f
$' 1$[" c,
$ ,,>\;;';: r$t,,~' -
$ "":.' ,,',,0<. f$t'.i,J:; --
$ ,;; :$)),:i; :
$, ,. "i"; i$k,~:~;;1',:: - "
'$ ,--' ':"""~ir !$~t\!:'t:;::L;;',.
$ ,--h__~~'" ! $r;~:~'-~: -
"",,-.\":.;-:,
,$, \..~:::.:l![dlfn;';:('"i
,$ "'~',f:~ i$~:<t~'1';:'~:' -
$' , Vi"". I$:~::.- -
$, "~' f:.'~. i$.'i:'l . -
$ "';;;,::J'~ i.$;f"~ J "". -
$' "::i'~~': i$:{;"" ", "
'$ "~~,~ i$~ ";""'.
, Total $ ~19A4'i '$', 233~29;
,,. .. .. "" ,- '" >,
'Afe;~S.i~.gf..ll.Ema.f~ forinY.@_~iie'l:_ _ _ .__.1
Monthly Cost = Monthly cost is computed by mUltiplying the total unit cost by the units needed per month.
Annual Cost = Annual cost is computed by monthly cost times 12 months.
DAS Form #12 J
Revision 10-03
Page 2
Supplies Sheet
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OVERHEAD
OVerheadClnls
Palhway EnterprTe City cfAthland Th8 Grove2010-2011
There are many dIfferent ways organizations allocate overhead Internally (e.g., Percent of total costs, dollar figure sum, as a percent of dIrect labor, etc).
In the space provided below, IndIcate how your organIzatIon allocates overhead to this particular contract, what Items go Into your overhead, and what that
overhead amount Is (whether as a percent or exact amount)
ONgon Department of Admnlstrwtlv. Servlen
ProJec;t Costing WorbhHt
IFILL IN ONLY ONE OF THE THREE METHODS DETAILED BELOW!
Percent of Total Cost Method:
For everydol18r"penlp'od~cjng a nnalproduct, or p'ovidin911.ervTce,. cerlaln percentage of1hatdollar I.
required for overhead. To calculale the ovemeed pe,centage, it is best to have ~nancl.1 records 'D. ynu,
organiza!lonlllll1gob.ck.~...-ormore.AddIDg.lhe'th.e.pendUl!'lh.lrnak.up1heoverne.dCO!lI{see
w&r..heel below). Now ndd!his figure 1,,!tIe R_ malerla/a, Direcllab... and Deliveryf... a Illtal cost Q;vide
lhe figure for overhead by lhe ~gure f"rtctal CD$\$. The result is a percentlhatrepre8ents overhead as a
percentageoflhel"talCllII.lffinanclnl,eCDrds.rnnctav.illbleestiIJ'l8lnlheoverheade.pensesasbeslYOU
can. eWtnale olllercoslS asb...! you can, and l/$etlle same fllflllUla to gel a percenl3ge.
1_ Enter Overhead as a Percent of Total Costs
20,""'
OR
2. Enter Allocated Overhead as I DoUar-Flgure Sum
OR
Dollar-Figure Sum Method:
Youoenentel'lhedDhr.mountYOUlrelllooatingtoovefheadinlheboxlfyou.reoonftdentlhllyoucan
dOCIle ""emend Ilems I"this particullr project. You can \1M Ihe WOl'kIhm 88 a tool (if needed)
toldenti oostl.
3. Overhead as II Percent of Totlll Direct LlIbor Hours
Percent of Total Direct labor Method:
ToldentJJyOVefhadcosl:s,yooneedlhe financial rKOl'lbfcryourorganlnllon or c1vtslon lor lh epntye81.tnpulanlhe
008tS oflh.. en!lrn entity as deiajl&d balow. Line Items which ara not detailed below 8hould b. Inplll int" lhe cens markad
.other";pleaulncludeadllscriptioo.WI1.t\">uaretrylnlltodelerminels.p....e<:fllage,lherel...a, do rotgross up lhe
....pens...,... Inftadon... to conlorm I" !tIa o...trent year !>udget. Ned. input into Ihe od bel_lha totaIlll'edleborlrour spaid
OUlbyyOlJ" entirecrgari2ation forlhenmeperioll_Thesefigure8shouldba fDUnd on lheye!r end pII')'I"DIl report. Do not
include hmn which can ba classified a. managem.n! or administrative c0113. ~ncludlng lhese CIIIIIs Into1l1e d~ectlabOl'
:~~~= :!:~::~; ~C;U~o::.~~~:=:~.::::::~ 7;r~:~~e~ine~~m Ollllt by<Mfinlllhe total
TctalAnnU11 Direct L.bcrHcu,"
Time lequired tD c:omplete contrlct
InplllTCItlIltromWCIlksh....looBelow
Overhe8dpeflabcrhour
'"
TotaIA!SignedOv"i1>Il~d
WORK AREA:
Worksheet
Total AnnulIl 0 erat/ons
INDIRECT COSTS ORGANIZATION DEPARTMENTAL
Man8g"mentS81.rl...
Man8g"mentPeyrllllTuExpIlmll
MlnegementMedlcaflnsunwtce
Man811emenlPenalcn Plan E:i:pense
S81"" & Admlnistrnllve S81.rle.
SaI",,&Adminlatrllllve PaytcII TuExpeMa
Sale11&AdmlnlstrlliveMedcatlnsurance
Sale8 & Admlnlstrllllve Pen81"n Plan Erpenu
Office Rent
Ad'\Iertislng and Public EduceUcn
Background Chech & Urina/ytlll
Prole..lonal& AoccunUngIAudilFeell
Training & WDrker Safety
Insurance
T.......
Ubllti...
Property TaxeslLloensewees
euel&Subsaipllon.
DepfedaliCfHllficebuftling
OeprednllllfHlf!lceaq.rlpmenl
RepllTrs&Malnmnanoe_offlce
ClefmlngllndMalnlenance
OffioeE.ppmentRISn!aI
0fII0e Supp~1!S
P"smge&f'relght
Rehab
MisceUanecusExpeMe
BadDebl:s
Other:'
Other:'
Other:'
Other.'
TOTAL INDIRECT COSTS
Use the area below to show how you arrived at the final figure
that you show as your total Overhead
CPI_lramBLS~"'tw:towl
_l_"........_....,.,_
Tolal
,-
,-
1.$
DASFoon'12J
Revilioo10-03
P1ll'85
Ovnrl>Pd Computellon Sheet
,.
'I', "
.
Delivery & Reserve
Pathway Enterprises, Inc,
City of Ashland The Grove 2010-2011
This category covers any costs associated with delivering your product or service to the buyer. A service
contract, for example, will likely include the costs associated with getting the individuals who will perform
the service to the place where the service will be performed, Gas, oil, vehicle maintenance and repair
are all part of Delivery costs, Most often these costs can be recovered by charging a certain amount per
mile, The State of Oregon reimburses 36 cents per mile for its employees who use their own vehicles on
State business, That's not to say your costs may be less or more, The labor required (the driver and the
workers if they are on the ciock), should be captured in Direct Labor. If your costs are greater than the
state ail owed cost, piease provide a detailed schedule on how you arrived at your cost per mile,
Oregon Department of Administrative Services
Project Costing Worksheet
Services Contract
1
2
3
4
Miles Per Rate Per Daily Services per Annual
Delivery Description Service Mile Cost Year Trans Cost
caravan :$ - '$ -,,~".,
$ - i$ , c,
$ - $ / "
$ - '$, -
'$ - $ -
Margin
The law allows a "margin held in reserve" This is usually added as a percentage after all other costs
have been calculated, The margin % can vary depending on the product or service being offered and
organizationai, contractual and market variabies specific to the project. Some research will likely be
, required to come up with a percentage that not only allows for inventory and equipment replacement, but
is in alignment with industry standards and fair market value, Any percentage higher than six percent
(6%) will have to be justified to DAS,
Enter as a % of "Total Before Margin"
60%1
DAS Form #12 J
Revision 10-03
Page 6
Trans-Delivery and Margin Sheet
i
.
CiTY RECORDER
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
Page 1/1
~.,
:,t: 1.~:::
-DATE:-;,,;;" .~~li
.. ;:,;-~pb~NOMBEFf d::l
7/22/2010
09690
VENDOR: 005727
PATHWAY ENTERPRISES INC
655 WASHINGTON STREET
ASHLAND, OR 97520
SHIP TO: Ashland Building Maintenance
(541) 488-5358
90 N MOUNTAIN AVENUE
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.:
Contact: Dale Peters
Confirming? No
.J;:;:auanm:;,~,: Y":-Onlt;} >:::,~'~ ~'i:" :-~~,:'. .~., '..:'.. ~: ,'.. " . Descriptidn .. 'f>:, '" ~,"". . -:. :';"~'. : .:: nJ"lfP.fiC'Et'-' !, '~"-lI':'_"'.'
.' '. "'. Exb_Rrlce~;\" _~:~
THIS IS A REVISED PURCHASE ORDER
Janitorial Services - FY 2011 73,560.32
Per attached QRF Costing Workbook for.
Janitorial and Grounds Maintenance
Processed change order 11/17/2010 2,280.22
Compensation will increase in the
amount of $2,280.22 for the current
year due to the living wage increase
from $12.96 to $13.40 per hour
effective June 30, 2010.
..
."~- ~> ".. '- .. .
SUBTOTAL 75840.54
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 75,840.54
ASHLAND, OR 97520
~bcouni:1Nurjf6i(~!ft f?jzfCP.fOjeci'Numtjer:;t;U~~ t;~:- ~tAOiPunt~~\U:;: ~ X~cC'o;':'unt~~uro&er1;1~ ~l~;:'l;<~roJecet.fume:e~I$! lI1iit~a
E 41 0.08.24.00.60235 75 840.54
.
.d-;( ~
/.7 ';/,7~..
Author~Slgnature
VENDOR COPY
.
I }fORM #121
!:!;i"i':~~J'::~"rc .7;;)\".-;-:';>":.":"'f'X';"~. .~'."-;::...,f'" "I ~::;:. ~';:',7.~r,,- _;" ': "::-. " .. ""::;-.. ..~'''',-';~-"': -'" i
'''''1rI=RMISPIAl'lE 'PR0'eIiU~.EMENTi
;.+.....~,....._.~,_....;",._.c. _,_ _.,~_ '"_\" _~'__'--"';"'''''''''~__~'_'__'''',,"'h_~ ~~ ____.,._...___~.
CONTRACT AMENDMENT APPROVAL REQUEST FORM
Request for a Change Order
CITY Of
ASHLAND
Description of Contract Amendment resulting from an Intermediate Procurement:
Supplier / Contractor: ~ ~~"'&..Vu_ c:.g.. p p.-/ i1"otal amount of contract
f ;? r IT amenament:
Purchase Order Number: 0 '7' 6 '9 {/
Description: c.;::n -::-7 ")
if-.-"d ~o/' tfl-r; tLf' 0~v~-~
~ attached contract amendment
;"i~.:o;_ ~:'.:y .::.>~. '""':-':.,,-: r;":-r-.':" "r;
eontract.'Amendment
Original contract amount
$ 7";: c; 6 O. '!!::>-
.
Total amount of Drevious contract amendments
-.1.QQ..., % of original contract
3 / % of original contract
.:2, :2- g a :;:2..:;2.../ % of original contract
$ 7.c;- t;p ~?Y. 5"~ t' p '3.t % of original contra~t
,
Amount of this contract amendment
TOTAL AMOUNT OF CONTRACT
Is the total amount of the cumulative amendments less than or equal to 25'1~ of the original contract amount?
YES
...............
NO'
'If "No', a Special Procurement is required for the amount that exceeds authority. Council approved on
(Date)
In accordance with OAR 137-047-0800, the amendment is: 1) Within the scope of procurement 2) Necessary to comply with a change in
law that affects performance of the contract. 3) Results from renegotiation of the terms and conditions, including the contract price
making it advantageous to the contracting agency a) Provided goods and services are the same as in the unamended contract b) The
amended contract does not have a total term greater than allowed in the solicitation document
YES
.....----.
NO'
'If "No', a Special Procurement is required for the amount that does not meet these criteria. Council approved on
(Date)
Project Number ______ - ___
Account Numbe~~ ,:. ~e ~-Y!?-'?~"-!.-3...5',.f;~nt Number
. - . .
--- -- -- -- ------
Account Number ___ - __' __ - __ - ______ Account Number ___ - __ - __ - __ - ______
'Expenditure must be charged to the a count numbers for the financials to reflect the actuat expenditures accurataty. Affach ex/Ill pages if needed.
Reviewed by:
\'(\lAM,r'AC ELL-
Department Head
/ Not Approved
Date:) ~ou 10
Date: 11- '1~,;2L)I"O
Prepared by:
Department: F.a'" \ ',-to<:.~S
Comments:
Funds appropriated for current fiscal year: €0 NO
Comments:
-"'/.:l- .?
Finance Director ,'-
It/, ~ IJ
. Date
Form #12 - Contract Amendment Approval Request Form -INTERMEDIATE PROCUREMENT, Page 1 of 1, 11/1/2010