HomeMy WebLinkAbout2010-199 CONT AMND #1 - Stream Fix
ENGINEERING SERVICES CONTRACT
AMENDMENT NO.1
Engineering services contract made on the date specified below in Recital A between
the City and Engineer as follows:
Recitals:
A. The following information applies to this contract:
CITY: CITY OF ASHLAND ENGINEER: Stream Fix
City Hall 19478 S. Starview Ln.
20 E. Main St.. Address: Oregon City, OR 97045
Ashland, Oregon 97520
(541) 488-5347 FAX: (541) 488-6006 Tele: 503/631-8184 Fax: 503/631-8084
Date of this agreement: Oct. 28, 2010 B: RFP Date: February 12, 2010
Proposal Date: March 15,2010
1[2.3 City Contracting Officer: Michael R. Faught, Director of Public Works
1[2.4. Project: Ashland Creek Bank Restoration Project No. 2006-29
1[6.1. Engineer's Representative: Russell A. Lawrence P.E.
1[8.3. Maximum Contract Amount: $75,000.00
B. AMENDMENT NO.1
1. Modification to "Services to be provided"
Add services per attached proposal and cost estimate dated September 20, 2010
and made a part of this amendment.
2. Modification to "Compensation"
A. Add cost of extra work = $18,320.00
B. Adjusted total contract amount = $93.320.00
CONSULTANT L-
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CITY
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Finance Director
Fed. ID # 0/1/ -ht.L
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BY
REVEIWED AS TO CONTENT
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City Department Head
Date: \ \ \ \0 \ (()
Coding:
(for City use only)
C:\Documents and Settings\Administrator\Local Settings\Temporary Internet Files\OLK4A\06-29 Stream Fix Amendment 1 10
282010.doc
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Septem ber 20, 2010
Jim Olson
Engineering Services Manager
City of Ashland
51 Winburn Way
Ashland, OR 97520
Subject:
Change order 1, Water St'; Ashland Cr. Proj 2006-29
Dear Mr. Olson;
As a result of the preliminary findings noted in Tech Memo 1, and our site visit Sept 13, 2010,
we have determined a change order for additional work is necessary to complete the work
presently contracted for under City project 2006-29.
The increased work contemplated involves;
1. Additional survey work for the Helman Diversion, above the Water St. bridge, and a strip
survey (approximately 40 feet wide) from a point on that diversion North of Central
Avenue to the existing irrigation water transportation system from the Million diversion
on the easterly side of Ashland Cr. (specific route to be determined by the City). This
includes all easement preparation and as-built survey work for the extents of the change
order.
2. One Meeting with the active water rights holders for the Helman and Million diversions
and irrigation systems to provide technical assistance in support of City efforts to
negotiate combining the Million diversion with the Helman diversion.
3. Performing, as a CWRE, necessary diversion transfer paperwork to consolidate the
Million and Helman diversions
4. Design of a irrigation water transportation system from the Helman irrigation system to
the Million system from a point North of Central Ave. to the exisiting Million irrigation
system pipe on the east side of Ashland Cr. This will entail crossing Water St. and the
Ashland Cr. Inn property which includes Ashland Creek.
5. Probably redesign of the fish screen structure presently existing on the Helman
Diversion
6. Assisting the City in obtaining ODFW grant assistance in replacing the existing Helman
fish screen
7. Design for removal of the Million Diversion dam, diversion structure, irrigation piping and
stabilization of the east banks of Ashland Creek in the vicinity of this work.
C:\Projects\Ashland\Water St\Change Order la.doc
Russ Lawrence
Stream Fix
February 27, 2009
Page 2
8. Perform permitting necessary for the installation of this work as a part of the presently
contracted Bank Restoration Work.
9. Perform on-site inspection for stream crossing related work developed under this change
order is installed.
Item 1 will be performed by others under the direction of the City.
Stream Fix proposes to perform items 2 through 9 (inclusive) on an hourly rate, not to exceed
basis.
Items 2 and 3; We estimate a total of 20 hours, 500 miles and 1 nights lodging for this work.
That breaks down to 10 hours in travel (charged at half rate) and 3 hour in negotiations, and
12 hours Diversion Transfer application and follow-up.
Items 4 through 8; We estimate a total of 92 hours to perform that work. Four hours of that
time will be spent on additional specifications preparation.
Item 9; We are allowing 16 hours for inspection of this work.
This work will be performed under the hourly rate schedule that is a part of this contract.
Russell Lawrence will be performing all of the proposed change order work, items 2 through 8,
@ $145jhr. Mileage will be charged at $0.55jmile and Lodging at $125 per day. Travel will be
charged at V2 standard hourly rate for this work. Inspection work shall be charged at $105 per
hour.
Under these terms, the additional work proposed will not exceed $18,320.00
si ncerely,
~a.~
Russell A. Lawrence, P.E.
Fluvial geomorphologist
CITY RECORDER
Page 1/1
~~,
CITY Of
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
I'
'DATE' -.
I
PO:NUMBER. .,
09551
7/1/2010
VENDOR: 014147
STREAM FIX
19478 S STARVIEW LANE
OREGON CITY, OR 97045
SHIP TO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speclallnst:
Req. No.:
Dept.:
Contact: Michael Faught
Confirming? No
,"QJ.i1titV :,:.Uhlt ., ..' ,) ~ :;'l. - . .' ;O-esci'iiJtion ", Unit"Price.;, . Ext. Price:,'
- - , .' -
THIS IS A REVISED PURCHASE ORDER
Engineering services for the design, 75,000.00
permitting and implementation of the
Ashland Creek Bank Restoration Project
No. 2006-39. Approved by City Council
on April 20, 2010.
Contract for Personal Services
Beginning date: April 20, 2010
\ September date: September 20, 2011
Insurance required/On file
Processed change order 11/29/2010 18,320.00
Change Order No. 1
SUBTOTAL 93 320.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 93,320.00
ASHLAND, OR 97520
:.:~~ 'Acco-unFN~umbe,,' ;~:;':; :;T~;tProject)Jum-ber.li' ;:,;'~ " '::.Amc)Lfnt 'Ac'counfNumber ,,- .. ': ~r6ject:Num.6er:;-:-, , - .,'.A:moun'i~L.'.':'
.. ,. ,
E 260.08.17.00.70420 E 200629.100 46 660.00
E 260.08.34.00.70420 E 200629.100 46 660.00
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Aut zed Signature
VENDOR COPY
CITY OF
ASHLAND
'FOR:M #13
CONTRACT AMENDMENT APPROVAL REQUEST FORM
Request for a Change Order
Description of Contract Amendment resulting from:
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1)' Cinn'petitive'Sealed'Bid (ITB), 2) Competitive Sealed .Proposal (RFP) or 3) Sole Source. procure'menti'
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Supplier I Contractor;
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Purchase Order Number; 0 'f' r:;;- ~ /
Description: ~ ~ )
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~'altaChed contract amendment
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CoritractAmentlmenf
Original contract amount
$ "'7" ~ t' IFCJ d1.'~
/' ;/ .
--.1.QL % of original contract
Total amount of previous contract amendments
Amount of this contract amendment
/.e
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,
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% of original contract
,;2.-r. -'1';2 7 ..
. % of ongmal contract
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. % of original contract
TOTAL AMOUNT OF CONTRACT
$
Is the total amount of the cumulative amendments less than or equal to 25% of the original contract amount or $iSO,ooti
- ~-".'~ ..,.._.~-: -'~':' - .._... _..- -...-
whichever is less? .
H H YES V--' NO*
*If "No', a Special Procurement is required for the amount that exceeds authority. Council approved on
(Date)
In accordance with OAR 137-047-0800, the amendment is; 1) Within the scope of procurement 2) Necessary to comply with a change in
law that affects performance 0' the contract. 3) Results from renegotiation of the terms and conditions, including the contract price
making it advantageous to the contracting agency a) Provided goods and services are the same as in the unamended contract b) The
amended contract does not have a total term greater than allowed in the solicitation document
YES
NO*
*If "No", a Special Procurement is required for the amount that does not meet these criteria. Council approved on
(Date)
Project Numblr!:e:~_::z1!_h1ccount Numb~~~-~!-~.?- ~-?~t'~CC~fN:~:;!n_' n' n' n - n_n_
~t7 ~$9<1l tfJ&7&~S!"-CJ .?e!' r4> ,
Account Numtler ___ - __ - __ - __ - ______ Account Number ___ - __ - __ - __ - ______
'Expendffu," must be cha ed 10 the approp~at"nl numbers for Ihe financials 10 reflect the actual expenditures accurately Affach extra pages if needed.
Prepared by; '~ - Departme~ ? <! 4 ",., <<J/ Date: /'/'" - :3 &' - /' 0
---7 . (V? PIEJilse drele:
Reviewed by; vU,-, /,'CG;!.1!--<<-<4J-<-1'-; "'-ApprolIed I Not Approved Date;
Department Hri'd
Comments:
Funds appropriated 'or current fiscal year: F" NO
Comments:
#:2 "?-'
Finance Director
IIOC:Y; "
Date
Form #13 - Contract Amendment Approval Request Form -ITS, RFP or SOLE SOURCE PROCUREMENT, Page 1 of 1,11/30/2010
CITY OF
ASHLAND
A request for a Purchase Order
REQUISTION FORM
I~I
Date of Request: ~ ~11I20,1O
THIS IS A REQUEST FOR A:
[X ] Change Order (existing PO: 9551
Vendor Name: StreamFix
Address: 19478 S. Starview Lane
City, State. Zip Oregon City, OR 97045
Phone: 503-631-8184
Project Title: Ashland Creek Bank Restoration Project
Project Number: 2006-29
Services Only Solicitation Process:
(l Exempt [ I 3 Vl!ritten Quotes (copies
attached)
( I Sole Source [.1 Invitation to Bid (copies on
file)
[ J Less than $5000 [ ) ~~quest for Proposal (copies
on file)
Description Total Cost
Change Order NO.1
Account Number
Account Number
260.08.17.00.704200
260.08.34.00.704200
50%
50%
Employee Signature:
NOTE: By signing t
.Please attach the Original signed contract and Insurance Certificates
Supervlsorl Dept. Head Signature: ~l' ..sLfl-t--
, f certify the the above request meets with Ctly of Ashland Soficitiation Process requirements and can be provfded when necessary.
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G:PlJbwr1(s\Eng\OO-29 StreamFix Change Order No 1.x1s
Updated on: 7/15102
Memo
CITY OF
ASHLAND
Date:
From:
To:
Re:
Novembe~9 2010
Jim Olson
Lee Tune rg
Stream Fix Change Order
Due to unforeseen permitting and in-stream work, additional funding will be required to
complete the Ashland Creek Bank Restoration Project. To compensate for this
increase, the Winburn Way project will be removed from the storm drain budget this
fiscal year.
ENGINEERING DIVISION
20 E. Main 8traat
Ashland OR 97520
www.ashland.or.us
Tel: 541/488-5347
Fax: 541/488-W06
TTY: 800/735-2900
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