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HomeMy WebLinkAbout1964-0922 REG MIN a , 6 1 .f_~ ,..~ Of ASHLAND CITY COtT~IC:r.L REGlP~~ ME:1?,TIrrC SEPTENIlER 2~:, J..r,'6!~. A regular meeting of the Council of the City of Ashland was held in the Council Chambers of the City Hall on the above date. The meet- ing was called to order at 7:30 P. M. by Mayor Richard L. Neill. Present - Councilmen Baker, Kerr, Lewis, Peters, Ward and Whitham. APPROVAL OF MINUTES: The minutes of the regular meeting of September 8, 1964, and ad- journed meetings of September 10 and 11, 1964 were presented. It was moved by Kerr, seconded by Ward that the minutes be approved as present- ed. Carried 5 to 1, Lewis dissenting. COMMUNICATIONS: I FOR REFERRAL TO CITY SUPERINTENDENT: 1. Letter from U.G. Curry, Curry's PlUmbing & Heating, 1036 Iowa Street, requesting the Council to establish a 15 minute parking zone in front of his store to discourage high school students from parking there all day. It was moved by Councilman Baker, seconded by Councilman Lewis that this matter be referred to the City Superintendent for investigation' with recommendations to the Council. The motion carried unanimously. 2. Letter from the Chamber of Commerce requesting the City's cooperation in extending the, lighted Christmas decorations from the downtowharea to th~ College on the center strip of Siskiyou Boulevard. It w.as moved by, Councilman Whitham seconded by Lewis to refer this matter to the Electrical Superintendent to investigate cost involved and meet with Mr. Harold Buck of the Chamber of Commerce for more in- formation. The motion carried unanimously. INFORMATION. SUBJECTS PENDING AND CLOSED. INVITATIONS: 1. Petition bearing eight signatures requesting that the un- dedicated portion of "C" Street from its termination to East Main Street remain closed. Councilman Whitham, Chairman of the Street Committee, stated that after in- vestigation of the situation, the Committee recommended that the Council take no further action. It was moved by Whitham, seconded by Kerr that the City take no further action on this matter. On roll call, carried unanimously. Mrs. Doyle Greene addressed the Council and stated that the biggest problem created by the closure of this street was inconvenience to her tenants because they could not park on the property. Attorney Skerry stated that the Greenes may take action if they wish, but it is not a problem for the City. a ...~ . 6 Council Meeting Minutes ..2- September 22, 1964 2 ~ Letter from Mrs. Doroth.y .Turup, 651 Halnut Street, stating several "problems" she has had with the City in the past and the most recent one with which se is now concerned. She states the City has place.d a povler pole in her drive- way and she would like to have the pole relocated. Gary Boshears, Electrical Superintendent stated tha.t he has talked with Mrs. Jump and investigated her complaint of the pole in her driveway. He stated that the pole is not in front of her property but in front of her neighbor's property in the street right-of-way. Also, the pole does not block the driveway. It was moved by Councilman Ward, seconded by Whitham that the request to relocate the pole be denied and direct Electric Superintendent Boshears to discuss the matter further with Mrs. Jump. Carried unanimously. FROM BOARDS AND COMMISSIONS: 1. Mr. Richard Herndobler, Chairman of the Ashland Library board, presented a letter from the Library Board request- ing Council authorization to withdraw the bond issue which was to be placed on the November ballot. Mr. Hern- dobler stated that the board wanted time to reevaluate the proposed construction due tothenew ideas that have been presented by Miss Carol, Alderson, new Librarian. Attorney Skerry stated that he had checked with the State and County and the bond issue may be deleted at this time with no problems. Attorney Skerry "read a resolution rescinding the action of the Common Council which by re~-. olution passed.the 18th day of August, 1964, submitted a charter amendment authorizing the Common Council to issue libr~ry bonds in an amount not to exceed $375,000; directing that the proposed measure be removed from the , general election ballot. It was moved by Peters, seconded by Lewis that the resolution be passed to second reading by title only. On roll call, carried unanimously. Following second reading by Attorney Skerry, moved by Peters, seconded by Whitham that the resolution be adopted On roll call, carried unanimously.. 2. Minutes of the September 14, 1964 regular meeting of the Ashland Planning Commission were presented. It was moved by Councilman Ward, seconded by Councilman Kerr that said minutes be accepted and placed on file. Carried 5 to 1, Lewis dissenting.' a , 6 Council Meeting Minutes -3- Sep1:('.;"('bp-r 22, 1964 3. Letter from Ashland Community Hospital regarding:, Architectural contract for proposed new 25 bed addition; and proposed sale of land above hospital for clinid purposes. City Superintendent Ayre recommended that the Council defer action on both of these matters until a joint meeting of the Council and the Hospital Board could be held. It was moved by Lewis, seconded by Whitham that City Superintendent Ayre be directed to arrange a joint meeting of the Council and the Hospital Board. Carried unanimously. DEPARTMENT" REPORTS: It was moved by Councilman Baker, seconded by Peters that the department reports be accepted and placed on.file. Carried unanimously. SPECIAL AGENDA ITEMS: 1. City Superintendent Ayre requested Council ,authorization to have the Zoning Ordinance and Oredson's CBD report reproduced. Lewis stated that he felt we should have 50 copies of the CBD report. Councilman Lewis moved that we purchase 24 copies of the pUblication, Ashland, Oregon put out by the League of Women Voters. The motion was seconded by Councilman Whitham and on roll call, carried unanimously. It was agreed that the Zoning Ordinance and map should be sold to the Public at our cbst for reproduction. Council, felt 100 copies of the map would be sufficient and as many copies of th.e zoni.ng ordinance as was feasiable; 2. City Superintendent Ayre suggested that the Council authorize the purchase of the Airport now rather than November 15 Vll..'2.a the option expires. 'Ayre stated the Mr. Roger Ferrell is presently sub-leasing the airport operations and has agr...~""d to pay the City $100 per month after purchase. Ayre stated that the City has recently spend $700 cleaning and oiling the airstrip for the winter months and if the City oW<led the pro- perty, rental money received from Ferrell would offset this amount by $200. Also, the Federal and State governments require ownership of property as a prerequisit for federal and state aid. Moved by Lewis, seconded by Kerr that the City Superintendent be authorized to purchase the airport property and proceed to ensure State, Federal and County aid. On roll call, carried unanimously. 3. An appraisal for the Cloverleaf Dairy property which was requested at the last meeting was presented. Lewis stated that he felt this property should be purchased to clean up the property adjacent to the park. Superintendent Ayre stated that this property is Zoned R-l and if the crea!!lery operation is not continued, only resid~~tial use will be permitted which will allow some control over the appearance of the property. a ,--. 6 Council Meeting Minutes ' -4- Se;::tC'mber 22, :.964 It was moved by Councilman ~b~tham, seconded by Lewis that the City Administrator contact the head of the Park Board and if they are intereAted, arcange a meeting: with the Park Commission and Council to discuss the matter fur";hFor, if the Park Commission is not interest"d then the Council sh(;uld discuss the matter again and decide if they should ta~e further action. The motion carried unan~mously. .4. Mr. Harold Buck addressed the Council regarding the Christmas decorations to be erected on, Siskiyou Blvd. to the Colleg~, stating that 15 poles were ihvolved and presented an illus- tration of the proposed decorat~ons. Maycr Neill told Mr; Buck that Electrical Superintendent Gary Boshears would be contacting him regard~ng this matter. 5. Fremont - Normal- Park ",rea Street. Mr. Windbiegler appear- ed before the Counc~l stating that there had been a disagree- ment over the actual amount of land needed for street purposes. It was ,~oved by Lew~s, seconded by Whitham to proceed to lay out a street and the C~ty Superintendent work out the best possible route. Also the C~ty Superintendent to investigate cost of running street through the property, including acqu~sition of ,land. Carried unan~mously. 6. Electrical Superintendent Boshears requested Council author- ization to negot~ate with Pacific Power & Light Company for the purchase of franchise and power equipment in areas annexed to the C~ty s~nce 1962. It was moved by Lewis, seconded by Whitham that the Electrical Superintendent be authorized to make necessary negotiations with P. P. & L. The motion carried unanimously. 7. City Superintendent Ayre presented a list of consumer deposits in the amount of $3937.55 which had not been claimed and the persons who made the deposits could not be located. Supt. Ayre requested Council authorization to transfer this amount from the consumer deposit fund to the util~ty fund. It was moved by Councilman Lewis, seconded by Ward that Supt. Ayre be authorized to make necessary transfer. On roll call, carr~ed unanimously. CITY SUPERINTENDENT REPORTS: 1. Superintendent Ayre presented a report ofPa~~ent of Bills to the Council and requested author~zation to notify all C~ty pf Ashland suppliers that bL.ls for payment must be received before the 28th day of the month. Ayre explained that this would allow time for the Recorder to make necessary prepara- tions before the f~rst Council meet~ng of the month when pay- ment for b~lls is authorized. It was moved by Lewis, seconded by Whitham that this policy be put into effect. On roll call, carried unanimously. A ..- 6 Council Meeting Minutes -5- ~Dj:l".mber 22, 1964 2. Superintendent Ayre stated that he has i~ve3t~geted the possibil~ties of obtaining a mach~ne for facGimi1.e sigr:atures on checks and the City Attorney is investigating the lc>.gaU.ty, of ~ts use. It was moved by Whitham, seconded by K!'.J:T that the City Superintendent be authorized to purcha,se. Raid sign- ature machine pending report ~':rom the City Atrorney. Carried unanimously. 3. City Superintendent Ayre presented a report on the Parking Meter Remolral Test. He stated that accord~ng to t':le re';enue. reports over a 6 month period, parking meter :;:oevenue, J_n-. cluding fines, has only dropped 20%. He also presentee. a letter from the Chamber of Commerce request~ng that the Council continue the present meter situat~on on a permanent basis. They felt that it has been a benefit to the cmQmunity . and has not created a traffic problem.. It was moved by Lewis, seconded by Councilman Peters to extend the present policy to January 1, 1965 to give a bette::' overall picture of parking in the winter months as well as summer. Carri,ed unanimously. ORDINANCES AND RESOLUTIONS: 1. Attorney Skerry presented a resolution expressing to Mr. E. C.Biegel the appreciation of the Council for h~s many years of service to the City. It was moved by Lewis, seconded by Peters that the rules be suspended and resolution be. passed to second reading by title only. On roll call, carried unanimously. Following second reading by Attorney Skerry! moved by Councilman Kerr, seconded by Whitham that resolut~on be adopted. On roll call, carried unanimously. Superintendent Ayre stated that he has received word that Mr. Biegel is to rece~ve a 25 year service award at the International C~ty Managers Association meeting in Chicago the last of this month. 2. Attorney Skerry presented a resolution provid~ng for the purchase from P.P.& L. of a 12.5 KV distribution c~rcuit to be constructed from the Oak Knoll substation to the city limits. Moved by Lewis, seconded by Peters that under a ,. suspension of the rules" resolution be passed to second reading by title only. On roll callt carried unanimously. Follow~ng second reading by Attorney Skerry, moved by Peters seconded by Whitham that resolut~on be adopted. On roll call carried unanimou~ly. A - Council Meeting Minutes -6- September 22, ~964 , " 3. Attorney Skerry presented a resolut~on eXpressing intent of ~he City to consider advisability to rezoning Hillah Teinple property from R.-':'.. to C-2. It was moved by Peters, seconded by Ward that u~aer a suspension of the rules, resolu- tion be passed to second reading by title only~ On roll call, carr~ed unanimously. Following second read~hg by Attorney Skerry, moved by Peters~ seconded by Lew~s that resolution be adopted. On roll call~ carried unanimously. MIGCELLANEOUS: 1. Annexation of Quiet Village Subdiv~sion. It was moved by Lewis seconded by Councilman Baker that the City Attorney be directed to prepare an ordinance setting the date for public hear~ng on the annexation of Quiet V~llage Subdivision. Carried unanim- ously. 2. Electrical Superintendent reported on underground utility w~ring regarding Mary Owen letter that was presented at the the last meeting. Boshears discussed the possib~lity of requiring future construct~on to put ~n underground wiring. 3. Councilman Lewis moved that an appraisal be made on four houses on Hargadine Street where th~ Bureau of Municipal Research and Service Report and Oredson's Report propose a paJ::k~ng lot. After some d~scussion by the Counc~l, Lewis withdrew his motion. There being no furthe~ business the meeting was adjourned subject to the call of the Mayor. ~c:~- W. . Bartelt, Recorder jh