HomeMy WebLinkAbout2002-0917 Main PacketCouncil Meeting Pkt. C I 'i' ¥ 0 F
BARBARA CHRISTENSEN
CITY RECORDER "m.s H LAN D
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
September 17, 2002, 7:00 p.m.
Civic Center Council Chambers, 1175 E. Main Street
I. PLEDGE OF ALLEGIANCE:
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III. APPROVAL OF MINUTES: Regular Council Meeting Minutes of September 3, 2002.
IV. SPECIAL PRESENTATIONS & AWARDS:
1. Mayor's Proclamation of "Race Equality Week."
2. Announcement in Memory of Ken Hagen.
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Liquor License Application from Christopher Ashenbrener dba Plaza Inn & Suites at
Ashland Creek, 98 Central .Avenue.
3. Liquor License Application from Thomas Kohler dba Tom's Golf Shop, Inc., at 3060
Highway 66.
4. Confirmation of Mayor's appointment of Brian Almquist as Interim City Administrator.
5. Consider Granting the State of Oregon a Permanent Slope Easement.
VI. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker, unless it is the
subject ora Land Use Appeal. All hearings must conclude by 9:30 p.m. or be continued
to a subsequent meeting)
1. Public Hearing on Grant Award for Community Development Block Grant (CDBG)
Affordable Housing Project Proposal.
VII. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time
allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less,
depending on the number of individuals wishing to speak.)
COUNCIl., MEETINGS ARE BROADCAS'I' I...IVE ON CHANNEl., 9
VISIT 'l'[ll,~ ('?ITY OF ASHI,AND'S WEB SITI~ AT WWW.ASIfI.ANI).OR.tJS
VIII. UNFINISHED BUSINESS:
1. Consideration of an Ordinance to Add Chapter 2.17, Public Arts Commission, to the
Ashland Municipal Code.
2. Potential consolidation of the Ashland Police Department 911/Dispatch Center.
3. Update on City-owned property.
IX. NEW AND MISCELLANEOUS BUSINESS:
X. ORDINANCES~ RESOLUTIONS AND CONTRACTS:
(None)
Xl. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL
LIAISONS:
Xll. ADJOURNMENT:
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Administrator's office at (541) 488-6002
(TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the
City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-
35.104 ADA Title I).
(X)lJ NC I1.. M El i;'l'l N( Ti SAR E B R( )A D ('AS "1" H VE ON C! t ANNE 1 ..9 F~
VlSl'l' '1'1 IE CITY OF AStiI.ANI)'S WI';B SITE AI WWW.ASHLAND.OR.[J.S
Office of the Mayor
Alan DeBoer
MEMORANDUM
DATE: September 12, 2002
TO: City Council Members
F,ROM: Mayor Alan DeBoer ~
RE: Announcement in Memory of Ken Hagen
Almost four years ago, on September 21, 1998, Ashland City Councilor Ken Hagen passed away.
For those of us who knew Ken, it was a time to reflect on his vision for Ashland, and to ensure
his vision would continue to live on. Ken was a remarkable person. In spite of his disabilities
with multiple sclerosis and being confined to a wheelchair, Ken worked tirelessly to promote a
healthy environment for all of us. It was his dream to sec every Ashland street bike and
pedestrian friendly, and encouraged alternative forms of transportation for everyone.
Aside from his alternative transportation mission, Ken was a founding member of PACT (People
Acting together can Change Tomorrow), a county-wide organization that promotes recycling. He
was involved in numerous recycling projects throughout the county.
When you visit the Recycling Center on Water Street in Ashland, you will see a plaque that has
been dedicated to Ken for his unwavering commitment to recycling and conservation efforts.
I would like us all to remember Ken and his intense dedication to our community. Let's take a
leaf out of his book and try and recycle more and conserve our resources, and use alternative
forms of transportation when we can. The bus is free in Ashland!
And lastly, on behalf of our citizens, I am proud to dedicate a plaque in Ken's name for the stretch
of bike path by the Railroad Park, made possible by donations in memory of Ken Hagen and his
quest for bike paths in Ashland. This bronze plaque will be mounted in concrete, along by the
bike path at the Railroad Park, so we may always remember Ken and never forget his dedication
and commitment to the City of Ashland.
The plaque will read:
DEDICATED TO KEN HAGEN,
ASHLAND CITY COUNCILOR, 1995- 1998,
AND HIS EXTRAORDINARY VISION AND
COMMITMENT FOR BIKEPA THS IN ASHLAND
City of Ashland · 20 East Main Street ° Ashland, OR 97520 · (541) 488-6002 · Fax: (541) 488-5311 · Email: awdb@aol.com
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CITY OF
ASHLAND
Council Communication
Title: Liquor Licence Applications from:
Christopher Ashenbrener dba Plaza Inn & Suites at Ashland Creek, 98 Central
A venue
Dept: City Recorder/Treasurer
Date: IJt'I /9/17/02
Submitted By: frY" Barbara Christensen
Approved By: Greg Scoles
Synopsis:
Application process of Oregon Liquor License as provided by OLCC.
Recommendation:
Endorse the application with the following recommendation:
The city has determined that the location of this business complies with the city's land use requirements
and that the applicant has a business license and has registered as a restaurant, if applicable. The city
council recommends that the OLCC now proceed in the matter.
Background Information:
Application is for liquor license for a new establishment at 98 Central Avenue.
The City has determined that the license application review by the city is set forth in AMC Ch. 6.32
which requires that a determination be made to determine if the applicant complies with the city's land
use, business license and restaurant registration requirements (AMC Ch. 6.32).
In May 1999, the council decided it would make the above recommendation on all liquor license
applications.
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CITY OF
ASHLAND
Council Communication
Title:
Liquor Licence Application from:
Thomas Kohler dba Tom's Golf Shop Inc. at 3070 Hwy 66
City Recorder/Treasurer
J",. ~17 /02
r~arbara Christensen
Greg scole~
Dept:
Date:
Submitted By:
Approved By:
Synopsis:
Application process of Oregon Liquor License as provided by OLCC.
Recommendation:
Endorse the application with the following recommendation:
The city has determined that the location of this business complies with the city's land use requirements
and that the applicant has a business license and has registered as a restaurant, if applicable. The city
council recommends that the OLCC now proceed in the matter.
Background Information:
Application is for liquor license for a change in ownership at 3070 Hwy 66.
The City has determined that the license application review by the city is set forth in AMC Ch. 6.32
which requires that a determination be made to determine if the applicant complies with the city's land
use, business license and restaurant registration requirements (AMC Ch. 6.32).
In May 1999, the council decided it would make the above recommendation on all liquor license
applications.
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Office of the Mayor
Alan W DeBoer
MEMORANDUM
TO: City Council
FROM:
Mayor Alan DeBoer (j)
September 12, 2002
DATE:
RE:
Confirmation of Appointment of Brian Almquist
as Interim City Administrator
Greg Scoles' last day of work will be Friday, October 11. It is therefore appropriate to
appoint an interim City Administrator and former City Administrator Brian Almquist has
been selected for this position. The appointment is effective October 14 and will remain
in effect until our new administrator is on board which should be in late February or
early March of 2003.
I am appointing Brian Almquist as Interim City Administrator, and request your
confirmation of this appointment.
City of Ashland . 20 East Main Street. Ashland. OR 97520 . (541) 488-6002 . Fax: (541) 488-5311 . Email: awdb@aol.com
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CITY Of
ASHLAND
Council Communication
Title:
Consider Granting the State of Oregon a Permanent Slope Easement
Public Works Department
September 16, 2002
Paula Brown~
Paul Nolte ~ _
Greg Scoles~
Dept:
Date:
Submitted By:
Reviewed By:
Approved By:
Synopsis:
On June 5, 2001, the City granted approximately 17,200 SF of the City owned "Impreatrice Property" as a
permanent slope easement to the State. The State of Oregon, Department of Transportation, offered the City
$750.00 for assignment of a permanent Slope Easement on a portion of the City owned land so that the State
could widen and pave a deceleration lane from 1-5 to the Port of Entry below the City owned "Impreatrice
Property" .
The State is requesting additional permanent slope easement space to construct and maintain a drainage
swale along the easement area so that the irrigation and all other natural drainage will not run off onto the
highway. The State is offering the City $3,200.00 for assignment of a permanent Slope Easement on a
portion of City owned land. Approximately 43,777 SF of additional area along the same line of the initial
easement will be provided as a permanent slope easement to the State. The City owns the "Imperatrice
Property" originally purchased for the effluent reuse program. The property is dedicated as EFU land and is
currently leased for cattle grazing.
Recommendation:
It is recommend that Council accept the State's proposal of $3,200.00, in exchange for granting a permanent
slope easement above the Port of Entry and authorize the Mayor and City Recorder's signature on the
attached agreement.
Fiscal Impact:
The City will be given $3,200 for this easement. The impacts to the land and to the grazing property are
negligible and should not impact future property values or grazing use.
Background:
The City purchased the 840 acre "Imperatrice Property" for effiuent and biosolids reuse purposes. The
property is within the County, not within City Limits nor is it within the City's Urban Growth Boundary.
The property is currently being leased to a farmer for cattle grazing. For safety reasons, the State intends to
construct a deceleration ramp leading off 1-5 to the Port of Entry. The topography requires that the land
surrounding the proposed deceleration lane be cut back into the hillside to provide the necessary space -
hence a slope easement on the City's property is necessary. In total, the State needs a strip of land that is
roughly 215 feet wide by 203 feet deep encompassing 43,777 SF or just over an acre of land (1.0 acres =
43,560 sf), the description of which is attached and minimally impacts two of the City's "Imperatrice
Property" parcels. The State has used similar comparative prices for pasture land, and the valuation is fair.
The State will provide new fencing along the easement and will seed the cut bank to prevent erosion.
CC State More Perm Slope Easement Sep02.doc
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ODOT
File 6913-002
10B-15-14
PERMANENT EASEMENT
CITY OF ASHLAND, a municipal corporation of the State of Oregon, Grantor, for the true and actual
consideration of $ 3.200.00
does grant to the STATE OF OREGON, by and through its DEPARTMENT OF
TRANSPORTATION, Grantee, its successors and assigns, a permanent easement to construct and maintain slopes, and to
construct and maintain drainage facilities upon, over, under and across the following described property:
A parcel of land lying in Tracts 11, 12 and 18, ASHLAND ACRES, Jackson County, Oregon and
being a portion of that property described in that deed to the City of Ashland, recorded as Document No.
96-11715 of the Official Records of Jackson County; the said parcel being that portion of said property
lying between lines at right angles to the center line of the relocated Pacific Highway at Engineer's
Stations 41+819 and 42+180 and included in a strip of land variable in width, lying on the Northeasterly
side of said center line which center line is described as follows:
Beginning at Engineer's center line Station 41+800, said station being 976.991 meters South and
1 625.521 meters East of the Southwest corner of the William C. Myer OLC. No. 45, Township 38 South,
Range 1 East, W.M.; thence South 620 20' 59" East 600 meters to Engineer's center line Station 42+400.
The widths in meters of the strip of land above referred to are as follows:
Station
to Station
Width on Northeasterly Side of
Center Line
41 +819.000
41 +922.000
42+137.000
41 +922.000
42+137.000
42+180.000
57.287 in a straight line to 62
62
62 in a straight line to 57.497
Bearings are based upon the Oregon Coordinate System of 1983, south zone.
The parcel of land to which this description applies contains 4 067 square meters more or less.
RETURN TO AND TAX STATEMENT TO
Account No.: T38, R1 E, Sec. 32, TL 200, T38, R1 E, Sec.
33, TL 200
OREGON DEPARTMENT OF TRANSPORTATION
RIGHT OF WAY SECTION
355 CAPITOL STREET NE, ROOM 420
SALEM OR 97301-3871
Property Address: Butler Ck Rd.
8/22/02
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ODOT
File 6913-002
10B-15-14
IT IS UNDERSTOOD that the easement herein granted does not convey any right or interest in the above-described
property, except as stated herein, nor prevent Grantor from the use of said property; provided, however, that such use shall
not be permitted to interfere with the rights herein granted or endanger the lateral support of the public way.
IT IS ALSO UNDERSTOOD that Grantee shall never be required to remove the slope material placed by it on said
property, nor shall Grantee be subject to any damages to Grantor and grantor's heirs, successors and assigns, by reason of
any change of grade of the public way abutting on said property or by reason of the drainage facilities constructed thereon.
Grantor covenants to and with Grantee, its successors and assigns, that Grantor is the owner of said property and
will warrant the easement rights herein granted from all lawful claims whatsoever.
Grantor agrees that the consideration recited herein is just compensation for the property or property rights
conveyed, including any and all damages to Grantor's remaining property, if any, which may result from the acquisition or
use of said property or property rights. However, the consideration does not include damages resulting from any use or
activity by Grantee beyond or outside of those uses expressed herein, if any, or damages arising from any negligence.
In construing this document, where the context so requires, the singular includes the plural and all grammatical
changes shall be made so that this document shall apply equally to corporations and to individuals.
It is understood and agreed that the delivery of this document is hereby tendered and that terms and obligations
hereof shall not become binding upon the State of Oregon Department of Transportation, unless and until accepted and
approved by the recording of this document.
Dated this day of ,20
APPROVED AS TO FORM:
CITY OF ASHLAND
By
By
Mayor
By
Auditor
STATE OF OREGON, County of
Dated , 20 Personally appeared
and , who, being sworn, stated that they are the Mayor and Auditor of the City of
Ashland, Oregon, a municipal corporation, and that this instrument was voluntarily signed on behalf of said municipal
corporation by authority of its Ordinance No. , passed by the Council of said City on this day of
,20
Notary Public for Oregon
My Commission expires
Accepted on behalf of the Oregon Department of Transportation
8/22/02
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STAlE'S OBLlGATION(S) AGREEMENT
File No.: 6913002
Date: August 27,2002
State is in agreement that any water from the ditch will be channeled into a drainage path that extends to a
natural waterway.
If any of the construction under the terms of this agreement is outside of the highway right of way, Grantors
hereby grant State, its employees or contractors, permission to enter upon their remaining property for the
purpose of performing any of said construction work.
It is understood and agreed that State's performance of this agreement shall be a portion of the
consideration for the concurrent real property transaction evidenced by deed between Grantors and State.
This agreement shall not be effective or binding until Grantors receive notice from the State accepting the
conveyance of the real property interests.
City of Ashland
Date
734-3931 (8/96)
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CITY OF
ASHLAND
Council Communication
Title:
Consideration of an Ordinance to Add Chapter 2.17, Public Arts Commission, to
the Ashland Municipal Code.
Administration
September 17,2002 J2
Greg Scoles, City AdministraL_ ~
Dept:
Date:
Submitted By:
Synopsis:
At the beginning of 2002, the "Pre-Public Art Study Group" asked that the city consider forming an
official Public Art Study Group. Following discussion at a study session on January 16, 2002, it was
agreed at the February 5, 2002 council meeting that council adopt a public art statement to show its
support of such a policy. The Public Art Statement reads as follows: "The city council recognizes the
value and importance of public art in the community and is committed to the development of a public art
policy. To this end, the council agrees to participate with an informal study group to research and
develop possible alternatives for such a policy and to collaborate with the study group in the writing and
implementation of a final proposed policy."
Recommendation:
Staff recommends that should council wish to adopt the proposed ordinance, they should instruct staff to
bring the ordinance back for first reading at a future council meeting.
Fiscal Impact:
Programs developed in connection with the Public Arts Commission may have fiscal impacts, including
additional staff time, which will need to be analyzed after such programs are identified.
Background:
The Public Art Study Group has met on a regular basis on their own and with the City Administrator
since February 5 and discussed the various possibilities for establishing a formal Public Arts
Commission. Following several meetings, the group has crafted the draft ordinance for consideration by
council.
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The Honorable Mayor and Members of the City Council
City Hall
City of Ashland
20 East Main
Ashland, OR 97520
9 September, 2002
Dear Mayor DeBoer and Council Members,
Since its creation on February 5, 2002, members of the Public Art Study Group
have met on a monthly basis to discuss possibilities for art policy in the City of
Ashland. The group has created the attached draft of an ordinance adding a
Public Arts Commission to the Ashland Municipal code, and we submit the
document for your consideration.
This letter is a formal request that the City Council place the ordinance on the
agenda for review.
We would recommend that with the creation of the Public Arts Commission, a
member of City Council be assigned as a non-voting liaison to the Commission.
Because the arts play such a large role in the cultural and economic character of
this city, our observation is that the time is right for the establishment of a
commission to enhance this valuable asset. The advantages are great for
creating an official entity to advise the Council and City Commissions in artistic
components of city projects. With oversight by the Public Arts Commission, a
consistent and effective process regarding art policy can be insured.
We look forward to notification of an agenda date. If you feel more discu'ssion is
appropriate prior to making this an agenda item, please feel free to contact Bruce
Bayard at 482-2253 or Amy Richard at 482-2111, ext. 240.
Sincerely,
[2/~~
Bruce Bayard
Chair, Public Art Study Group
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ORDINANCE NO.
AN ORDINANCE ADDING CHAPTER 2.17, PUBLIC ARTS
COMMISSION, TO THE ASHLAND MUNICIPAL CODE
WHEREAS, the arts are an important part of the cultural and economic life of the entire
community of Ashland and enrich the participants in the arts as well as those who
observe them; and
WHEREAS, the continued vitality of the arts in the City of Ashland is a vital part of the
future of the City as well as of its citizens; and
WHEREAS, several organizations which exist in Ashland, including the Ashland Gallery
Association, Southern Oregon University including the Schneider Museum, the Ashland
Schools, Lithia Arts Guild and the Southern Oregon Arts Council, are active in the arts
and provide leadership to the community on arts related matters; and
WHEREAS, the creation of a Public Arts Commission for the City of Ashland will assist
those organizations, as well as many other organizations and individuals to make arts a
more important part of the City's life, and
WHEREAS, the mi
aesthetic quality of
spaces and servin
NOW THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND ORDAIN AS
FOllOWS:
SECTION 1. Chapter 2.17 is added to the Ashland Municipal Code, as follows.
Chapter 2.17 PUBLIC ARTS COMMISSION
Sections:
2.17.010
2.17.020
2.17.030
2.17.040
2.17.050
2.17.060
2.17.070
2.17.080
2.17.090
Created
Members; Terms
Officers
Secretary
Meetings; Quorum; Voting
Rules and Regulations
Powers and Duties
Compensation
Policies
ORD-PUBLIC ARTS COMMISSION
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2.17.010 Created. There is hereby created a Public Arts Commission for Ashland
having the powers and duties provided in this chapter.
2.17.020 Members: Terms. The Public Arts Commission shall consist of seven (7)
members appointed by the Mayor and confirmed by City Council. The Commis~~shall
contain at least five (5) members from a broad spectrum of citizens representin~1ii'rs)
6- ~ organizations, education, structural and landscape architecture, and at least two (2)
citizens at large. At least five members of the Commission shall reside inside the city
limits. The aPR9intees shall have three-year terms. The original appointees shall be
appointed: t~ for one year, ~ for two years and three for three years, thereafter all
terms will be for three years. All members may vote on any matter coming before the
Commission, except as the Ethics Laws of the State of Oregon may provide. After a
member has three unexcused absences, the Commission may remove that member.
Should a member be removed, the Mayor will make a new appointment for the remainder
of the term.
2.17.030 Officers. At its first meeting The Public Arts Commission shall elect a Chair
and a Vice Chair who shall hold office for one year, except that the first Chair and Vice-
Chair shall serve until the end of the calendar year. At the first meeting of each calendar
year, the Chair or Vice-Chair from the previous year shall preside over elections for Chair
and Vice Chair.' C' ice Chair all se . ore than
two consecutive te
2.17.040 Secre
Secretary who nee
accurate record 0
2.17.050 Meetinas: Quorum: Votina. The Public Arts Commission shall hold an
official meeting at least bimonthly (once every two months) and may hold special
meetings as set by the Commission. A majority of the members constitutes a quorum for
meetings. Provided a quorum is present, any item must be approved by a simple majority
of the voting members present at a meeting to pass, unless otherwise provided.
2.17.060 Rules and Reaulations. The Public Arts Commission shall establish such
rules and regulations for its government and procedures consistent with the laws of the
state and the ordinances of the City.
2.17.070
Powers and Duties.
A. The Public Arts Commission shall be specifically responsible for, but not limited to,
the following:
ORD-PUBLlC ARTS COMMISSION
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1. The Commission shall ensure the arts continue to be of value as an integral
part of Ashland.
2. The Commission shall promote the arts in Ashland to enrich the lives of its
citizens through education and demonstration.
3. The Commission shall assist the City Council, Parks & Recreation
Commission, Historic Commission and the Planning Commission in using public art
to enhance continuing development, including public structures.
4. The Commission shall advise the Planning Commission, Parks & Recreation
Commission, other city commissions and city departments regarding artistic
components of all projects under consideration by the city.
5. The Commission shall develop and recommend to the City Council adoption
of ordinances and policies for the review, planning and maintenance of public
displays of art in the community.
2.17.080 Compensation. Voting members of the Commission shall receive no
compensation for services rendered. The Commission may receive gifts, bequests or
devises of property on behalf of the City to carry out any of the purposes of this Chapter.
These shall be placed in a special account for use of said Commission.
2.17.090
Policies.
A. The Public Arts Commission shall operate as a nonprofit organization
devoted exclusively to its mission.
B. The Public Arts Commission shall operate in the general public interest
serving the community as a whole. It shall serve no special interests.
C. The Public Arts Commission shall not endorse any commercial product or
enterprise.
ORD-PUBLIC ARTS COMMISSION
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The foregoing ordinance was first read by title only in accordance with Article X, Section
2(c) of the City Charter on the
day of
, 2002, and duly PASSED
and ADOPTED this
day of
,2002.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this
day of
,2002.
Alan W. DeBoer, Mayor
Reviewed as to for
Paul Nolte, City Attorney
ORD-PUBLIC ARTS COMMISSION
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CITY OF
ASHLAND
Council Communication
Title:
Dept:
Date:
Submitted By:
Reviewed By:
Consideration of the disposition of potential surplus real property.
Administration
September 17, 2002
Greg Scoles, City Administrator
Paul Nolte, City Attorney
Synopsis:
During the city goal setting process the council requested that staff prepare an inventory of lands not
designated for parks or open space but which were owned by the city. During the last council meeting
the council determined that they wanted additional information on six specific properties, which have
the potential for being considered surplus.
Recommendation:
It is recommended that the council direct staff to take the actions indicated on the six properties listed
under background information below.
Fiscal Impact:
There should be no adverse fiscal impact from any ofthe recommended actions, with the exception of
moving the material storage yard on Glenview Drive, which might result in additional operational costs.
Background:
At the city goal setting workshop conducted on February 1,2002, the council requested that staff prepare
an inventory of property that was owned by the city. The intent of reviewing this inventory was to
determine if there were any properties, which were owned by the city but were not committed to any
particular use and could therefore be considered surplus. At the meeting on September 11 th the council
indicated that they wanted to evaluate 6 specific properties to determine if there was a potential to declare
them surplus.
Following are the properties identified by the council and
the staff s recommendations as to how best to deal with
them.
1. Single Family Lot - Twin Pines Circle
This is a vacant 6,000 sq. ft. single-family lot adjacent to the
Oak Knoll Golf Course. The property is designated as
Single Family Residential in the Comprehensive Plan and is
zoned R-l-lO. A portion of this lot is currently being used
as part of the access drive to the golf course. It appears as
though this property was never dedicated for parks purposes
and staff has determined that there is no need to retain this
lot in city ownership.
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Recommendation: It is recommended that the council direct staff to take the steps necessary to
modify the access drive to the golf course and to develop a plan to market and sell the property.
Prior to any sale of the property, ORS 221.725 requires that the city hold a public hearing
concerning the sale. This hearing would be conducted after a market value for the property is
developed. All costs associated with modifying the drive, moving utilities and marketing the
property would be charged to the sale ofthe property.
2. Nevada Street Storage Lot
This property is approximately 21,000 sq. ft.
and is currently utilized for pole storage for the
Electric Department. The property is
designated as Single Family Residential in the
Comprehensive Plan and is zoned R-1-5.
There is also a small out building on the site
which houses some communications switch
gear. The property was previously an electric
substation and an environmental assessment
would be required prior to any sale of the
property. The property has the potential for
being developed with 2-3 single-family homes.
Other than its current use, there are no plans
for the future use of the property.
Recommendation: It is recommended that this property continue to serve as a pole storage
facility until the city acquires a replacement property, which might be better suited for storage
activities. At that point the city could consider selling this property. (See No.6. below)
3. Westwood Street/Strawberry Lane
This property is approximately 2.1 acres and
is currently vacant. The property is
designated as Low Density Residential in the
Comprehensive Plan and is zoned RR-.5. It
can be developed with up to 4 single-family
homes (1/2 ac. min.). The property is subject
to the Strawberry LID, which will provide all
of the required street improvements. There
are no uses planned by the city for this
particular property.
Recommendation: It is
recommended that the council direct
staff to take the steps necessary to
develop a plan to market and sell the
property. Prior to any sale of the
property, ORS 221.725 requires that the city hold a public hearing concerning the sale. This
hearing would be conducted after a market value for the property is developed.
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4. Imperatrice Property
This property is approximately 840
acres located outside the city's urban
growth boundary. It is currently
zoned for EFU (exclusive farm use),
which has a minimum lot size
requirement of 80 acres. There are
currently 6 separate parcels on this
property. The property was
purchased as a spray irrigation site
for the wastewater treatment facility.
Since the property is no longer
required for use in the wastewater
treatment process it could be
considered surplus. There are no uses
planned by the city for this particular
property. Primary access to the site is
provided through a separate tax lot owned by the City off of Butler Creek Road and there is a potential
that access is available from N. Mountain Avenue but it would take further research to determine with
any certainty. The City did obtain a temporary construction access off of Eagle Mill Road, but it is also
unclear ifthis could be a long-term access as it is adjacent to ODOT right of way.
Recommendation: It is recommended that the council direct staff to take the steps necessary to
develop a plan to market and sell the property. Prior to any sale of the property, ORS 221.725
requires that the city hold a public hearing concerning the sale. This hearing would be conducted
after a market value for the property is developed.
5. Gun Club/Lithia Springs Property
This property is approximately 66 acres
outside the city it is currently zoned
Open Space Reserve. The property is
subject to a long-term lease to the parks
department which has been sub leased
to the Gun Club. The Gun Club has
leased the property since 1968. The
current lease expires on May 30,2009.
The property also includes the
"headwaters" of Lithia Spring, which is
then piped to Ashland.
Recommendation: Since this
property is subject to a long
term lease, it is recommended
that no further action be taken
and the property not be
determined to be surplus.
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6. Glenview Drive Storage Areas
These storage areas are not separate parcels and
are part of Lithia Park. The property is
designated as City Parks in the Comprehensive
Plan and the area to the west of Glenview Dr. is
zoned as R -1- 7.5 and the area to the east of
Glenview Dr. is zoned Woodland Residential.
The property is currently used for the storage of
material for the public works department. At
this time public works is looking for an alternate
storage area and plan on eliminating the storage
activities at this site when such a site can be
acquired. There are no other planned uses for
this site.
Recommendation: It is recommended
that this property continue to serve as a
storage facility until the city acquires a
replacement property, which might be
better suited for storage activities. (See
No.2. above)
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CITY OF
ASHLAND
Council Communication
Title:
An Ordinance Authorizing the Mayor to Add Student Liaison Members to
Commissions and Committees.
Administration
September 17, 2002
Greg Scoles, City AdministratorQ.(
Paul Nolte, City Attorney yv G'
Dept:
Date:
Submitted By:
Reviewed By:
Synopsis:
This ordinance will authorize the Mayor to add student liaison members, one from the High School and
one from Southern Oregon University, to commissions and committees. The youth liaison members will
be non-voting.
Recommendation:
Staff recommends the council approve the ordinance for first reading.
Fiscal Impact:
There is no fiscal impact anticipated with the adoption of the ordinance.
Background:
One of the elements of the City's Strategic Plan is for improved citizen participation and involvement,
and to develop methods to encourage participation by seniors, youth and other identifiable groups. Part
ofthat goal will be met by adding two youth liaison members to each ofthe commissions chosen by the
Mayor. The youth liaison member from the High School will be selected by the Leadership class, and
the youth liaison member from Southern Oregon University will be selected by the Student Senate.
Terms will run for the duration ofthe school year, and it is anticipated that the selection process will
begin in the next few months. Although the youth liaison members will be non-voting, they will be
encouraged to participate in all of the regularly scheduled commission meetings and to actively take a
role in the activities of the commission.
This issue was discussed at length at a study session on August 7, 2002, and it was agreed to bring an
amended ordinance back before council at the September 17 city council meeting.
~.,
ORDINANCE NO.
AN ORDINANCE AUTHORIZING THE MAYOR TO ADD STUDENT
LIAISON MEMBERS TO COMMISSIONS AND COMMITTEES
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOllOWS:
SECTION 1. Section 2.04.082 is added to the Ashland Municipal Code:
Section 2.04.082 Student Memberships on Commissions and Committees.
The Mayor with consent of the Council may appoint one student liaison from
Ashland High School and one student liaison from Southern Oregon University to
each commission or committee of the City, whether such commission or
committee was established by ordinance or resolution. The student liaisons shall
be non-voting ex officio members of their respective commissions or committees.
The high school student to be appointed shall be chosen by the Ashland High
School leadership Class and the university student to be appointed shall be
chosen by the Associated Students of Southern Oregon University Student
Senate. The requirements of section 2.04.081 shall not apply to the students
appointed under this section.
The foregoing ordinance was first READ on the day of
,2002,
,2002.
and duly PASSED and ADOPTED this day of
Barbara Christensen, City Recorder
day of
,2002.
SIGNED and APPROVED this
Alan W. DeBoer, Mayor
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Paul Nolte, City Attorney
1 - ORDI NANCE
G:\Iegal\PAUL\ORD\Youth Liaison Members to Commissions and Committees ord.wpd
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ORDINANCE NO.
AN ORDINANCE AUTHORIZING THE MAYOR TO ADD STUDENT
LIAISON MEMBERS TO COMMISSIONS AND COMMITTEES
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOllOWS:
SECTION 1. Section 2.04.082 is added to the Ashland Municipal Code:
Section 2.04.082 Student Memberships on Commissions and Committees.
The Mayor with consent of the Council may appoint one add to the membership
of any city commission. two positions for student liaisons from Aahland Hgh
School and one atudent tiaiaon from Southern Oregon Univeraity to each
commiaaion or committee of the City. whether such commission or committee
was established by ordinance or resolution. The student liaisof1s shall be non-
voting ex officio members of their respective commissions or committees. Once
the liaison positions have been added. =Fthe liaison from the high school atudent
to be appointed shall be a hiQh school student chosen by the Ashland High
School leadership Class and the liaison from the university atucJent to be
appointed shall be a university student chosen by the Associated Students of
Southern Oregon University Student Senate. The requirements of section~
2.04.080 and 2.04.081 shall not apply to the students appointed chosen under
this section.
The foregoing ordinance was first READ on the day of
,2002,
,2002.
and duly PASSED and ADOPTED this day of
Barbara Christensen. City Recorder
SIGNED and APPROVED this
day of
,2002.
Alan W. DeBoer, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
1 - ORDI NANCE
G:\legal\PAUL\ORD\Y\Youth Liaison Members to Commissions and Committees ord2.wpd
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CITY OF
ASHLAND
Memo
DATE:
September 12, 2002
TO:
FROM:
Mayor and City Council
Paul Nolte r'\.
RE:
Update on Status of Mobile Home Park Conversion or Sale Ordinance
The council considered but did not adopt "An Ordinance Adding Chapter 10.114 to the
Ashland Municipal Code Relating to the Conversion or Sale of Mobile Home Parks" at the
May 7,2002, council meeting. At that meeting, the council tabled consideration of the
ordinance for three months at the request of Rich Rohde, Oregon Action, to provide an
opportunity for the manufactured home park owners and the manufactured home owners to
meet and develop state legislation addressing the problems associated with park closures.
Also at the May 7 meeting, the council was presented with several legal opinions, one advising
that the proposed ordinance violated state law and the others countering such view.
In July Rohde advised that the park owners and the home owners were going to meet in early
September to determine if both sides could agree on a solution. For that reason, the ordinance
was not brought back to the council as originally scheduled. The September meeting did not
occur at the request of the park owner association and is now in the process of being
rescheduled for early October. It is Rohde's desire to continue trying to meet with park owner
representatives, prior to this coming back to council, to see if a solution can be reached on a
statewide basis.
G:\Iegal\PAUL\ORD\Mobile Home\mobile home park sale memo 9-02.wpd
LEGAL DEPARTMENT
20 East Main Street
Ashland, OR 97520
www.ashland.or.us
Tel: (541) 488-5350
Fax: (541) 488-5311
TTY: 800-735-2900
noltep@ashland.or.us stephens@ashland.or.us
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Speaker Request Form
City Council MeetingslPlanning Commission Meetings
The followin1! information is reauired in order for vou to soeak. ifvou need to be contacted.
or if information on a Plannin1! Action needs to be sent to vou
ALWAYS COMPLETE THIS TOP SECTION OF THE FORM
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Printed name:-KP.,\( 0 \
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Complete Streetaddress (No P.O. Boxes): ;) q 5 \JJo..cb e ~ ~ 'Q.O. ~ ~\~
Email addressVJ\\h~\c.e.As\\Ql\"\d . ~X)S
Phone No. S~J-O~\S
Please insert information on the blank lines below and check boxes that apply to you.
I wish to speak during the Public Forum section of the meeting on the following topic. I do understand that
this subject is not on the printed Ae:enda for tonig~t's meeting.
~+ sml'<-~\)\~~~~
(Please note lime dllring PIIblic Forum of City COllncil meeting is limited to 5 minlltes per speaker, and to a total of 15 minutes.)
, the subject of which is:
I wish to speak about Agenda Item number
o
o
o
o
Please complete the following for Land Use Hearings
If vou wish to vrovide evidence, vlease indicate if vou are in favor of or opposed to the proposal.
I wish to speak in favor of the application. (If you are infavor of the proposal, your evidence
should show that the approval criteria is satisfied by the facts you are providing.)
I wish to speak in opposition to the application. (If you are an opponent, your testimony should
show that the applicant has not introduced evidence which satisfies all the approval criteria or
your testimony rebuts the applicant's testimony by showing the facts relied upon are incorrect.)
I wish to speak, but I neither favor nor oppose the application. (Your testimony is to address
criteria only.)
I do not wish to speak, but have submitted comments on the back of this form.
Unless an Agenda Item already has been the subject of a public hearing which has been closed, members of
the public may speak about any Item on the Agenda. If such a hearing already has been held this fact will be
noted on the printed Agenda. The time allowed each speaker may be limited by the Mayor or presiding
officer.
Please hand this form in to the City Recorder during Council Meetings or staff person at the head table during
__- Planning Commission Meetings before the beginning of the meeting if possible, or before the Agenda Item is
discussed.
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