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HomeMy WebLinkAbout2005-0627 Parks & Rec Packet IMPORTANT: Any citizen attending a Commission meeting may speak on any item on the agenda. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The Chair will recognize you and inform you as to the amount of time allotted to you, The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. CITY OF ASHLAND PARKS AND RECREATION COMMISSION Regular Meeting Agenda JUNE 27, 2005 @ 6:30 PM SENIOR CENTER 0 1699 HOMES AVENUE CALL TO ORDER APPROVAL OF MINUTES Regular Meeting-May 23, 2005 Study Session--June 20, 2005 PUBLIC PARTICIPATION . Open forum ADDITIONS or DELETIONS TO THE AGENDA UNFINISHED BUSINESS . Cost-of-Living Adjustment Approval NEW BUSINESS SUBCOMMITTEE and STAFF REPORTS ITEMS FROM COMMISSIONERS UPCOMING MEETING DATE(S) and PROPOSED AGENDA ITEMS · Public Meeting on Vogel Property Park Site - Date, time, and place TBA · Study Session - July 18, 2005 at 7:00 PM - Parks Office, 340 S. Pioneer o Oak Knoll Golf Course issues o Ashland Community Garden issues · Joint Study Session with City Council - July 20, 2005 at 12:00 PM - Council Chambers, 1175 E. Main Street o Ashland Gun Club issues · Regular Meeting - July 25, 2005 at 7:00 PM - Council Chambers, 1175 E. Main Street ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will Emable the City to make reasonable arrangements to ensure accessibility to the meeting (28CFR 35.102-35.104 ADA Title I). City of Ashland PARKS AND RECREATION COMMISSION REGULAR MEETING MINUTES May 23, 2005 ATTENDANCE Present: Commissioners D. Amarotico, Eggers, Lewis, Rosenthal; Director Robertson; Superintendent Gies; Superintendent T eige; City Council Liaison A. Amarotico Absent: Chair Gardiner CALL TO ORDER Rosenthal called the meeting to order at 7:00 PM at Council Chambers, 1175 E. Main. APPROVAL OF MINUTES ReQular MeetinQ - April 25. 2005 MOTION Eggers moved to approve the minutes as written. Lewis seconded the motion. The vote was: 4 yes - 0 no Study Session - Mav 16. 2005 Under New Business item "Discussion on Open Space Funding," Eggers requested that the first sentence in the section "Discussion Among Commissioners" be changed to read: "Commissioners discussed the short-term and long-term open space plans, which were previously approved by the Parks Commission and City Council...." In the final paragraph of that section, Eggers requested that the second sentence be revised to state that "the commission agreed to submit the worksheet to the SDC Committee, with the intention of requesting an increase in the SDCs dedicated to Parks...." MOTION Eggers moved to approve the minutes as amended. D. Amarotico seconded the motion. The vote was: 4 yes - 0 no PUBLIC PARTICIPATION OPEN FORUM Aaron Benjamin, 740 Emigrant Creek Road, asked about the status of the Ashland Gun Club lease extension request and spoke in favor of developing the North Main at Scenic park site into a multi-use property, with a portion designated for affordable housing and the remainder developed into a neighborhood park. ADDITIONS OR DELETIONS TO THE AGENDA None. UNFINISHED BUSINESS None. NEW BUSINESS REQUEST BY L1THIA MOTORS Robertson reported that staff received a request from Lithia Motors asking for support from the commission in obtaining permission from the City Council to waive the ordinance banning alcohol in City-owned parks, as the corporation wished to serve alcohol at an event in Lithia Park on August 15. He introduced Paul Jacobs of Lithia Motors, inviting him to speak to the commission. Page 2 of3 Regular Meeting Minutes - May 23, 2005 Ashland Parks and Recreation Commission NEW BUSINESS REQUEST BY LlTHIA MOTORS, Cont'd. Paul Jacobs, Manager at Lithia Motors, spoke on behalf of Lithia Automotive Group in requesting support from the commission for a waiver of the City ordinance banning alcohol in parks. His request stemmed from a desire ,on the part of Lithia Motors management to serve wine and beer at a semi-annual general managers' meeting in Lithia Park, and he asked that the commission recommend approval to the City Council for the one-time request. Discussion Amono Commissioners Commissioners discussed the matter and agreed that the pre-prohibition City ordinance banning alcohol in parks could not easily be waived. Robertson reported that staff receives many similar requests each year, and each one is denied, and he reinforced the fact that the City Council is authorized to make decisions regarding waivHrs of City ordinances while the Parks Commission is not. MOTION Eggers moved to recommend to the City Council the denial of the request by Lithia Motors to serve alcohol in Lithia Park. Lewis seconded the motion. The vote was: Commissioners D. Amarotico, Eggers, Lewis - yes Commissioner Rosenthal - no TRESPASS APPROVAL Robertson referenced the packet memo regarding the request from the Ashland Police Department's CAP officer for authorization by the Parks Commission for the exclusion of certain repeat offenders from City parks for no more than 30 days. Discussion Amono Commissioners Commissioners spoke in support of the trespass notice and discussed authorizing the director to sign it on their behalf. MOTION Lewis moved to approve the suggested modifications to the trespass notice, including extending the notice period to "up to 30 days" and the placement of the director's name in the signature line. D. Amarotico seconded the motion. The vote was: 4 yes - 0 no DESIGN PARAMETERS FOR THE VOGEL PROPERTY Robertson repolrted on the conference call meeting between the landscape architecture firm of David Lewis and Associates:! as well as Parks staff, commissioners, and others. He indicated that the purpose of the meeting was to target potential issues relating to the Vogel project and to identify potential stakeholders. Robertson reviewed current uses of the property, including horse boarding and a community garden, and he reported that Lewis suggested the local distribution of a survey to gauge the desires within the community for the uses of the property. Finally, Robertson reported that Lewis suggested establishing design parameters for the purpose of directing the design team about appropriate potential uses for the property. Public Input Bryan Holley, ~~24 Liberty Street, talked about the value of community gardens within both urban and rural communities and voiced his support for Parks to continue providing community garden plots at their present location. Ted Loftus and Katherine Mahoney, 295 Beach Street, spoke in support of community gardens in Ashland and throughout the country, stating that they provide opportunities to share and educate others about gardening. They advocated for additional plots at the Vogel site to best meet the needs of gardeners in the community. Page 3 of3 Regular Meeting Minutes - May 23,2005 Ashland Parks and Recreation Commission NEW BUSINESS DESIGN PARAMETERS FOR THE VOGEL PROPERTY, Cont'd. Public Input. Cont'd. Patrick Marcus, 813 Leonard Street, outlined three points, including: 1) thanking the Parks Commission for their willingness to include the public in the design process; 2) advocating for the inclusion of community garden plots within the Vogel park site; and 3) speaking with concern about overnight camping at the location, especially in the shed in the winter. Marcus asked for increased security patrols to monitor and control potential vagrancy. Discussion Amonq Commissioners Commissioners spoke of the value of working with the public to develop the vision for the VogE~1 park site and discussed potential uses for the land. Eggers questioned whether the mission of the commission included designating public land for private use, as it is not done in other areas within Ashland. Robertson agreed to provide the commission with a list of city-owned and operated community gardens in the state of Oregon. SUB-COMMITTEE and STAFF REPORTS T eige thanked the Bicycle and Pedestrian Commission for their invaluable assistance at the annual Bike Swap on May 7. She reported that this was the first year Ashland Parks and Recreation ran the event and that it was very successful. ITEMS FROM COMMISSIONERS Eggers spoke about the May 21 "Stream Team" event, reporting that it was a successful, well-planned community activity. UPCOMING MEETING DA TE(S) and PROPOSED AGENDA ITEMS · Trail Master Plan meeting - May 26,2005, at 1:00 PM - Parks Office, 340 S. Pioneer Street. · Public meeting on North Main StreeUScenic Park site - June 1, 2005, at 6:30 PM - Mountain View Retirement Home, 548 N. Main Street. · Public meeting on Vogel Property park site - June 11, 2005, at 10:30 AM - Ashlland Christian Fellowship Coffee Shop (The Upper Room), 50 E. Hersey Street. · Study session - June 20,2005, at 7:00 PM - Parks Office, 340 S. Pioneer. · Regular meeting - June 27, 2005 at 6:30 PM - Ashland Senior Center, 1699 Homes. · Joint study session with the City Council and the Ashland School Board - June 27,2005, at 7:00 PM _ Ashland Senior Center, 1699 Homes. ADJOURNMENT - By consensus, with no further business, Rosenthal adjourned the meeting at 8:2~5 PM. Respectfully submitted, ~~ Susan Dyssegard Ashland Parks and Recreation City of Ashland PARKS AND RECREATION COMMISSION STUDY SESSION MINUTES June 20, 2005 ATTENDANCE Present: Commissioners D. Amarotico, Eggers, Gardiner, Lewis, Rosenthal; Director Robertson; Superintendent Gies; City Council Liaison A. Amarotico Absent: Superintendent T eige CALL TO ORDER Gardiner called the study session to order at 7:00 p.m. at the Parks Office, 340 S. Pioneer Street. OPEN FORUM None NEW BUSINESS PREPARATION FOR UPCOMING MEETINGS Robertson reviewed upcoming commission meetings, including: · Joint study session with the City Council and the Ashland School Board on June 27 _ Ashland Senior Center, 1699 Homes - 7:00 PM. · Study session on July 18 - Parks office, 340 S. Pioneer - 7:00 PM. · Joint study session with City Council on July 20 - Council Chambers, 1175 East Main _ 12:00 PM. Discussion Amona Commissioners Commissioners discussed agenda topics for each meeting. Topics will include: · June 27 joint study session o Urban growth boundary - How City will best serve needs of growing community o Demographics - How City will adjust services to meet needs of aging population o School district I Parks maintenance - Issues of mutual concern o Future topics - TBD · July 18 study session o Oak Knoll Golf Course issues o Ashland Community Garden issues · July 20 joint study session o Ashland Gun Club issues Robertson agreed to gather information about community gardens in other jurisdictions around the state, for the purpose of learning how they set priorities and choose locations for sites. Ashland Parks and Recreation Commission Study Session - June 20, 2005 Page 2 ADJOURNMENT INTO EXECUTIVE SESSION [ Executive Session Employee Negotiations ORS 192.660 (1)(0) ADJOURNMENT OUT OF EXECUTIVE SESSION ADJOURNMENT - With no further business, Gardiner adjourned the meeting at 9:00 p.m. Respectfully submitted, ~D~~ Susan Dyssegard Ashland Parks and Recreation ASHLAND PARKS AND RECREATION COMMI~)SION 340 SO. PIONEER STREET ASHLAND, OREGON 97520 COMMISSIONERS: Don Robertson Director Diane Amarotico JoAnne Eggers Michael Gardiner Jim Lewis Rich Rosenthal TEL: (541) 488-5340 FAX: (541) 488-5314 MEMORANDUM TO Ashland Parks and Recreation Commission FROM Don Robertson, Director DATE June 22, 2005 SUBJECT Cost-of-Living Adjustments Action Requested Approve 3.4% cost-of-living increase for employees of Ashland Parks and Recreation. Backeround On June 26th 2003, the Ashland Parks and Recreation Commission entered into an agreement with the employees of Ashland Parks and Recreation. The agreement called for, among other things, that a cost-of-living increase would be made in accordance with the CPI for 2004 - 2006 on an annual basis. This year's CPI on the west coast was 3.4%. Staff recommends that a cost-of-living increase of 3.4% be granted to the employees of Ashland Parks and Recreation in accordance with the agreement. Home of Famous Lithia Park AGREEMENT between the City of Ashland Parks and Recreation Commission and Regular Full-Time Employees of the AsWand Parks and Recreation Department PREAMBLE THIS AGREEMENT is entered into by the Ashland Parks and Recreation Commission, hereinafter referred to as the COMMISSION, and the employees of the Ashland ]Parks and Recreation Department, hereinafter referred to as EMPLOYEES. SCOPE OF AGREEMENT THE AGREEMENT will cover all regular full-time employees of the department:, with the exception of management employees. Section 1: Cost-of-Living Adjustment a) Effective from July 1, 2003, through June 30, 2004, the Commission agrees to a 3.2% cost-of-living adjustment. b) Effective 2004-2005 and 2005-2006, cost-of-living adjustment will be tied to CPI with a minimum and maximum of2% to 5%. Section 2: Medical and Dental Insurance Premiums a) Effective from July 1,2003, through June 30, 2006, employees will pay 5% of monthly insurance premiums. Ifpremiums increase for the City of Ashland, the cost to employees will also increase, but the 5% co-pay . I remain the same. k~~ "---" Steve Gies, Interim Director &u- fatuh Eric Setterburg, Emplo 06/26/03 ~ 2 g .. ~ q 06/07/05 09:31 "B"541 488 5311 CITY HALL-ADMIN. ~~~ ASHLAND PARKS f4J001 Tho ~'" " 'v,i1'bl. "" ... ''''''me' on Ih. d.y 0' """,,",'on a' hffn'U-W.b1'.~Jrn91pa"",t hlln. 11>1< <0'" ;, "'" av"i1.b~ on ou, e.,"""""....nd s."""'. To oblaln , copy co, 415.97;'" 56, When ..."" ", · _01 numbe,. .",,'" 9100. EI."". prio, mon", .m "'0 on Ih. e...on'Dom"'" ,y~"",. 10 """,,.. . coPy 0' Ma.., "05, .nm, "03 e.b",. '005. ."ie. 9'0' Jonu. laos. ."t" 9, 01, O"""mb" 2004, ""',, 9112, Novombe, 201><. ."'" 9111, oaoo., '004, 0",., 9" 0, <'c, CONSUMER PRICE INDEXES PACIFIC CITIES AND U. s. CITY AVERAGE April 2005 ALL ITEMS INDEXES (1982-84=100 unl~ otherwl~ l10ted All Urba" Consumet'!l (CPI-U) Uri;lan Wage E;vn~n; anCl Clcriql Worker.E (CPJ-W) Percenr CMI1Q8 Pe:rwnt ChanQe MONTHl, Y CIA T A Inde;l(etl Ye~r 1 Ltonth Index~ Year , Monlh endlllQ ending f;fIdina ending Apr. r-o-Mst. Apr. Mar. Apr. Apr. Apr. Mar, Apr. Mar. Apr. Apr. 2004 2005 2005 2005 2005 2005 2004 2005 2005 2005 2005 2005 U. S. CIty Averyge.........._..................... 188.0 193.3 194.6 3.1 3.5 0.7 163.5 188.6 190.2 3.1 3.7 0,8 (1967=100)............. .......... ................ 563~ 579.0 582.9 - - - 546.5 581.9 566.4 - - - Los Angeles-R1vetsidt>Clrange Co...... 191.9 1992 201.1 4.0 ".8 1.0 185.2 192.1 194.2 3.9 d.9 1.1 (1967=100)..... .................. ........ ....... 566.9 588.5 594.3 - - - 547.4 567.6 574.0 - Wast ............... .............................. ..... ... 192.3 197.1 198.6 2.5 3.3 0.8 187.3 192.0 193.7 2,6 3,4 ,. 0.9 (Dec. 19n = 100) ......................._. 31Q.8 318.6 321.0 - - 301.4 308.9 311.6 West - A. ..........,............, ...................... 194.6 199.8 201.3 2.7 3.4 0.8 1882 1~.2 194.9 2.B 3.6 0.9 (Dec. 1977 = 100) ......_................. 317.4 325.8 ~e.2 - - - 304.6 312. 7 315.5 - - - West- B/C-(Oec. 1996=:100)..........._ 117.8 120.4 121.4 2.1 3.1 0.8 117.2 119.8 120.8 2.2 3.1 0.8 All U~iln Consu~ (CPI-IJ) Urban ~9 Earners and Clerfc:al Work9r& (CP~W) Pe~ Change Percent Ch~ge SI-MON'rtLY DATA IndeJCC$ Year 2Monlh$ Indell8a Y~r 2 Monthe end'.Lng endlna ending end-.Lng Af1c. Feb. ^pr. Feb. Apr. Apr. Ap-. Feb. Apr. Feb. Apt. ~. 2004 2005 2005 2005 2005 2005 2004 2005 2005 2005 2005 2005 SoIn Francisc:o-Oaklsnd-San Jose.._.._ 196.3 201.2 202.5 1.6 2.1 0.8 194.7 197.3 199.3 1.6 2.4 1.0 (1967=100)............._..........._._...... 609.8 618.5 822.6 . - .. 593.0 600-9 606.9 - - Se8~ T.,corne-8re.neriQrt........._......_ 1&4.3 191.6 201.3 2.1 3.6 1~ 189.1 192.4 1962 2.4 J.8 2.0 (1967=100)............._............... ....... 592.3 602.3 613.7 - 560.8 570.5 581,9 ~ - - . A- '.:;OO.OOQ~:IIld_ -BfC="'\I.., 1.~'OOOpapultMiqn c..nH=NatA~. "-so - ..." 18. 2llOS. Tho - -....,.,..... _ ro. ...... 15, 200S....... ~....,.,.. ... _ ro.""". 14.2005. The _...... annU31 releasea ate $d1cduled tot ~ 16. 2005. Anchotasle (907) 271.~:n0 lo& Angeles (310) 235-6Be4 Honolulu (808) 541-2808 Pho.fnix (480) 503-9075 Portland (50.~) 326-20&1 San Diego (619) 557-6538 S..n Frandsc:a (415) 975-4350 ~tflc (206) 553..Q645 ..... .. - - .. ... do, or -- .." - ........... Jqij.. 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