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HomeMy WebLinkAbout1993-06 05/26 REG MIN . .. .!, CITY OP ASHLAND PARKS AND RECREATION COMMISSION :REX3iULAR. l.\II.I:!a!;' .I.~ ING MINUTES May 26, 1993 Chair Adams called the meeting to order at 7:00 p.m. at 340 S. Pioneer Street. ATTBNDANCE : Present: Absent: Pat Adams, Al Alsing, Tom Pyle, Teri Coppedge, Wes Reynolds, Ken Mickelsen None I. ADDITIONS OR DELETIONS TO TIlE AGENDA None II. APPROVAL OP MlNUT.BS A. Reaular M~tin2 - April 27. 1993 ~ssion,r Alsing corrected the ~nutes of the Regular Meeting of April 27, ~993 noting that on page 2 the motion in the middle of the page read that Commissioner Coppedge made the motion and should read that he had made the motion. Commissioner Coppedge made a motion to approve the minutes as corrected. Commissioner Reynolds seconded. The vote was: 5 yes - 0 no B. Special MeetinR - Mav 15. 1993 Commissioner AIsing made a motion to approve the minutes of the Special Meeting of May 15, 1993 as written. Conmissioner Reynolds seconded. The vote was: 4 yes - 1 abstain (Pyle) III. BILLS AND PINANCBS A. Approval of previous month's disbursements Commissioner Reynolds made a motion to approve the previous month's disbursements as indicated by Payroll checks #6152 - 6230 in the amount of $48,961.02 and Payables checks #7640 - 7780 in the amouat of $95,708.39. Commissioner Pyle seconded. The vote was: '5 yes - 0 no B. Approval of March 31. 1993 Quarterlv Pinancial Statement Director Mickelsen indicated that the department was in excellent financial condition heading into the fourth quarter of the 1992-93 fiscal year. Commissioner Reynolds inquired about the current status of SDC's for Parks. Director Mickelsen indicated that that information . was recorded by the City. Commissioner Reynolds asked the Director to make a report to ~he Commissio~ concerning the status of the SDC's at the next Regular Meeting. Comndssioner Reynolds made a motion to approve the Quarterly Pinancial Statement for March 31, 1993 as presented. Commissioner Alsing seconded. The vote was: 5 yes - 0 no Ashland Parks and Recreation Commdssion Regular MeetinSlt -.May 26. 1993 Page 2 IV. AUDIENCE PARTICIPATION ON THE AGENDA A. Gary Schrodt - Wetlands Gary Sc~odt (681 Liberty) and Carl Oates (776 Glendale) were present in the audience to speak to the Commission about the concept of a wetlands park on Greenway property. Mr. Schrodt briefly spoke to the Commission about the concept of using property along the Greenway corridor as part of the cityts plan for treating water. He said that the basic concept would be to create a wetlands park -- something good -- from the millions of dollars which will b~ invested to meet the upcondng water treatment standards. After brief discussion, the Commdssioners decided to walk the property with Mr. Schrodt on June 3rd at 3:30 p.m. Commissioner Pyle inquired as to how the already dedicated park land in the area would be used. Mr. Schrodt said that those lands have historically been wetlands but that they have been degraded over time. He envisioned those lands being brought back and utilized as part of the total park picture. Commissioner Alsing inquired as to how soon a decision would be made regarding whether or not the ttwetlandstt concept could be used as part of the water treatment program. Mr. Schrodt said that the DEQ appears to be looking for the right solution and that a decision was needed some time this year in order to meet the mandate. Mr. Oates indicated that unofficial contacts with the BPA were very good and very useful. There seems to be some awareness of the economic and ecological impact which the mandates are forcing on communities. Chair Adams thanked Mr. Schrodt and Mr. Oates for their time and said that the Commissioners would be looking forward to the upcoming site walk. V. AUDIENCE PARTICIPATION NOT ON THE AGENDA None VI. OLD BUSINESS None VII. NEW BUSINESS None VIII. CORRESPONDENCE. COIRJRICATIOHS, DIRECTOR t S REPORT A. Gun Club lease The Commissioners reviewed a memorandum from City Attorney Paul Nolte . who indicated that there would be no advantage to the Commission to assign its lease with the City to the Gun Club. The eo.ussion would ttstill be respons'ible -to the city to ensure all of the obligations of the lease are complied with.tt Ashland Parks and Recreation Co~ssion Regular Meetina - May 26. 1993 Page 3 CORRESPONDENCE. COMMUNICATIONS - continued B. Recreation tax pertainin2 to schools Director Mickelsen reported that the City Attorney would be drafting a rough outline for a contract with the School District if the proposed recreation tax were to be approved by the voters. After that is complete the joint committee among school officials, city and parks would meet again to go over the rough draft. Commissioner Adams requested that a copy of the draft be sent to all Commissioners so that their input could be heard prior to the co~ttee meeting. C. Host Lions request for bulletin board Director Mickelsen reported that he had had a request from the Ashland Host Lions Club to fund the placement of an activities bulletin board at the front of Lithia Park. After some discussion in which the Commissioners mentioned the kiosk on the plaza and the current abundance of signs in Lithia Park, the Commission advised Director Mickelsen to thank the Lions for its generous offer but to indicate that the Commission did not choose to have a bulletin board placed in that location. D. Commentary on unsupervised children in parks The Co~ssion reviewed a copy of the article to appear in the city utility newsletter regarding young, unsupervised children in parks. Commissioners also reviewed a draft of a commentary to be submitted to the Daily Tidings of a similar nature. Commissioners concurred that due to the frequent vandalism occurring at Garfield Park that that park should be specifically mentioned in the commentary. Project Coordinator Stella Gardiner also indicated that she would be working with Officer Lisa Brooks on a door hanger for the Garfield Park neighborhood. . IX. ITEMS PROM COMMISSIONERS Commissioner Coppedge said that she had been asked about who was responsible for the maintenance of the tennis courts at Helman School. Director Mickelsen indicated that the department was. She said that she had received complaints about holes in the nets and rocks on the courts. Director Mickelsen indicated that it was a difficult area to keep maintained, again because of unsupervised children, but that the department would take care of it. x. NBX'l' MON'J.'H'S AGBRDA The following dates were set: Regular Meeting - Weds., June 23, 1993 Regular Meeting- Mon., July 12, 1993 Regular Meeting - Tues., AUgust 24, 1993 Jim Lewis from the Railroad District Association will b~ on the agenda for the June meeting regarding park development. - # Ashland Parks and Recreation ~ssion Regular MeetinR - May 26. 1993 Page 4 XI. ADJOURN TO. BXBCU'rIVE SBSSION - Salary Negotiations XII. RB-cONVRNE TO REGULAR MUTING MOTION Commissioner Pyle made a motion to approve the negotiation request by non-management staff effective July I, 1993. Comadssioner Coppedge seconded. The vote was: 5 yes - 0 no MOTION ~ssioner Pyle made a motion to approve items 1 and 2 on the management negotiation request effective July I, 1993. Coumissioner A1sing seconded. The vote was: 4 yes - Ino (Reynolds) XIII. ADJOORNMBNT With no further business, Chair Adams adjourned the meeting. Respectfully submitted, ~WtL Ann Benedict, Management Assistant Ashland Parks and Recreation Department