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Home My WebLink About1994-19 Agendas/Exhibits CITY OF ASHLAND PARKS AND RECREATION COMMISSION SPECIAL IlEE'rIKG 'l'Uesday, January 18 - 7:00 p.m. - 340 s. Pioneer street PARKS AND RECREA'l'IOIf DEPAR'l'MEIn' OFFICE AGENDA I. ADDITIONS OR DELETIONS TO THE AGENDA II. AUDIENCE PARTICIPATION ON THE AGENDA A. Recycling Task Porce III. OLD BUSINESS A. Review and approve design for Railroad Park B. Review bid for Tree Pruning IV. NEW BUSINESS A. Request to advertise for bids for mower and for forestry fuel reduction contract V. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT A. Letter from Lithia Artisans Market of Ashland VI. ITEMS PROM COMMISSIONERS A. Wes Reynolds - Resignation from Commission VII. ADJOURNMENT 1:IIru'IS\SP-JAJ.94 CITY OF ASHLAND PARKS AND RECREATION COMMISSION REGULAR MEETING Monday, January_ 31, 1994 - 7: 00 p.m. - 340 S. Pioneer street PARKS AND RECREATION DEPARTMENT OFFICE AGENDA I. ADDITIONS OR DELETIONS TO THE AGENDA II. APPROVAL OF MINUTES A. Regular Meeting - December 13, 1993 B. Special Meeting - January 18, 1994 III. BILLS AND FINANCES A. Approval of previous month's disbursements IV. AUDIENCE PARTICIPATION ON THE AGENDA A. Request by Ashland Youth Activities Committee for the Commission to recommend to the City Council the placement of a Youth Community Recreation Serial Levy on the May 1994 ballot. B. Linda Chesney - Creekside Interpretive Area C. Don Greene - Request to vacate public right of way, Clark Avenue V. AUDIENCE PARTICIPATION NOT ON THE AGENDA VI. OLD BUSINESS VII. NEW BUSINESS A. Election of 1994 officers B. Advertise for bids - bridge construction C. Review & approve 1994-95 department budget VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT IX. ITEMS FROM COMMISSIONERS X. NEXT MONTH'S AGENDA XI. ADJOURNMENT 1:KIKOTES\JAKOARY.94 7 ASHLAND PARKS AND RECREATION COMMISSION 340 SOUTH PIONEER STREET · ASHLAND, OREGON 97520 PARK COMMISSIONERS: PATRICIA ADAMS ' ALLEN A. ALSING TERICOPPEDGE LAURIE MacGRAW WES L REYNOLDS KENNETH J. MICKELSEN Director TEL.: (503) 488-5340 FAX: (503) 488.5314 MEMORANOOM TO : Ashland Parks and Recreation Commission PROM : Kenneth J. Mickelsen, Director f{1m/ : January 28, 1994 DATE SUBJECT: Reque~t for permi$Sion to install an interpretive di~playon park property - Calle Guanajuato Backqround: Linda Chesney contacted me concerning the possi'!:>i I i ty of using a section of park land on Calle Guanajuato for an educational interpretive display. In disclJ,!Jsingthe idea with her, she indicated that she is writi.ng a 'grant to fund the cost of the display. If she receives funding,fbr the displa.~., she would like permission from the Commission ,to place it ont4."non-comrnercial side of Calle Guanajuato on Ashland Creek. If the display becomes a reality, I assume that department staff would be responsible for maintaini.Etg,.the display <lrea. Staff has looked at the area in which shewGuld like to place the display and saw no problem with that location. Staff opinion: From our perspective, we believe it would be a positive addition to the educational nature that is a part of Lithia Park. Action: If the Commission favors the concept it should make a motion to approve the use of the area for the above stated purpose with final plans approved by department staff prior to construction and placing it in the location. 1 :IUSC\IlDOS. 94 Home of Famous Lithia Park r j, I "f" ' i , , 215 Scenic Drive Ashland, OR. 97520 [503] 488-2013 .J an. 26, 1 994 Parks and Recreation Dept. 340 Pioneer Ashland, OR. 97520 Dear Commissioners: I am proposing installation of an interpretive display on Ashland Creek in Lithia Park. The 3-sided kiosk would be permanently installed accross the creek from Guanojuato Way in a small picnic area from where steelhead and resident rainbow trout are readily observed. The site is heavily trafficked by tourists as well as local residents and employees of several restaurants and businesses along the creek. The kiosk will have 3 panels of information: one which will present historical, geological and natural resource a~pects of Ashland Creek; a second which will depict steelhead life history; and the third panel will address stream care and how human activities impact stream ecology. In addition, there will be a plaque acknowledging all contributors. The kiosk will be constructed of wood on a metal post with enamel-on-metal panels. Its height will be approximately 8 ft. with each panel measuring 3 ft. by 2 ft. The display will require a 6 ft. diameter area on the ground. The kiosk will be completed and installed by September, 1995. The project is endorsed by Southern Oregon State College Dept. of Environmental Education and Ashland Watershed Enhancement Team. tc.~/~incereIY' / . Linda Chesney ------- ( .- i' ,( ;..:: ; . ':,A Jh', I.~~: !:t' );. '.. 1,. ."j (, , :') ''i' f ASHLAND CREEK ~.; } '" ~,~. . I NT E R PRE T I V E K I 0 S K ,.,,'.. . , r- ~ ASHLAND PARKS AND RECREATION COMMISSION 340 SOUTH PIONEER STREET · ASHLAND, OREGON 97520 PARK COMMISSIONERS: KENNETH J, MICKELSEN Director PATRICIA ADAMS ALLEN A. ALSING TERICOPPEDGE LAURIE MacGRAW WES L. REYNOLDS TEL.: (503) 488-5340 FAX: (503) 488-5314 MEMORANDUM - -ro : Ashl and Parks ,and Recreation Cornrnissi on : Kenneth J. Mickelsen, Director q,{YWt FROIl DA~,E - . January 28; 1994 SUBJ~i: Request for vacation (}f. right of way on Clark Avenue across from Garden Way Park BackQround information:... Don Green of Greenwood Homes is proposing to build an apartment unit on the property that is located behind the new Bento Express restaurant on Siskiyou Blvd. In order to proceed he needs to have a vacation of the public right of way associated with the property. Presently the property is zoned. commercial which permi ts an apartment unit. Mr. Green is going to request of the city Counci 1 that the property be rezoned from commercial to' multi-family and, that the public right of way be vacated. 'l'he current status of the property is an unimproved weed patch. Entrance to the apartment unit would be off Siskiyou Blvd., not Clark Avenue. Because of the slope of_the property the unit facing Clark Avenue would be one story wi th other units recessed underneath. The First Presbyterian Church adjacent to the prQpert-y, the Seventh Day Adventist Church, and numerous individual property owners have agreed to the vacation of puhlic right of way. staff opinion: In reviewing the request, staff would prefer to have a housing unit on the property versus some commercial use Which could happen now. Action: If the Commission supports the vacation of public right of way for the property in question, it should make a motion to recommend to the City Council that it do so. 1:IfISC\IfEMOS,94 Home of Famous Lithia Park FI NAL ,N 1630 SISKIYOU BOULEV ARJ LOCATED In the NW T. 39 S., I City of Jackson Cc PREPARED FOR: Greenewood Homes c/o Don G~e P.O Box 516 AshIond, Or"9Ofl 97520 ;; ~ c..' PREPARED BY: Edwards SlHVI'yfng qnd lond Plonning. Inc. B16 W"sl 8th Sf_f AHdfor<l. ar..gon 97501 Phon" (50.1) 776-2.11.1 .iCf[S:i'::;NA~ ... t,' f. S 1,1 S.I \. J ~"".'~ lPQ.~ t 9....t;.;,~ n....vOf);.., tP\Oori"..w.Lt.::: l.n~ _. I~Jl,hJ 10' s..ittuy s...r EaftmM/ \ (J\) (- \0 o 55-----55~55-----S5 V5JJ.P7~ , -----r- 20' wid. CDmmQn /Jr'it!wray s aOS'3J"w 251.11' Ss ~ Ss- ~. J <Q / / <;<;ot N aOS'liE 268.72' .I.,.... cJi''L " -- --- ~------. a Planned Community '4 of Section 1 E., W.M., ;hland, :y, Oregon. 15, LEGEND S{ PROPERTY: T 39-1E-15AB TL 8300 ---- Indicates Existing Right Of Way -----55- Indicates Existing Sanitary Sewer Line -50- Indicates Existing Storm Drain line -OHU- Indicates Existing Overhead Utility Line, multiple service propoaed zone change: 21,214 sq. ft. (Includes vacated Ciark Ave.) o Indicates Existing Storm Drain Catch Basin ,55 ~_ "'--'_ > 1J7.76' I I Lot J (Trip/ex) I ~"71 SO" : ~ Bui/ding EnvelofJ. ~ 2,7g/ n 1_________________ 123.20' o I$W E/t; )t - - - -,0: ;;;. : - . -109.76'-- v^- 6-92"20'29" R-6.78' L-1Q.92' I / , I ~~ / .~/ / / / ~. ~ ':{-*" I / -Y / / / / / / / ~ ~ SCALE 1" 20' ~- o 20 40 60 o PROPOSED CLARK AVE. VACATION VICINITY MAP .Ii..-.(' ,...", It..",; J : ." ~- -1') \r1' '1:i;i1 ~ I ~'r~" 35' ~/, ~'. :0:. j ~;:~1 :~.- '. "~ISKIYOU .. - , (hc..,U) T . lSD' - - SISKIYOU t.. I I ~ w",.~'a:l"'W BOULEVARD- :>ETITION LIMITS OF PARCELS TO BE PETITIONED ... City of Ashland PARKS AND RECREATION COMMISSION SPECIAL MEETING Tuesday, February 15, 1994 - 7:00 p.m. 340 S. Pioneer Street - Deoartment Office AGENDA I. Selection of Candidate for Commission seat II. 1994-95 Department Budget 1:MlNUTES\SP-FEB.94 CITY OF ASHLAND PARKS AND RECREATION COMMISSION REGULAR MEETING Monday, February 28, 1994 - 7:00 p.m. - 340 S. Pioneer Street PARKS AND RECREATION DEiPARTMENT OFFICE AGENDA I. ADDITIONS OR DELETIONS TO THE AGENDA II. APPROVAL OF MINUTES A. Regular Meeting - January 31, 1994 B. Special Meeting - February 15, 1994 III. BILLS AND FINANCES A. Approval of previous month's disbursements B. Approval of Quarterly Financial Statement - December 31, 1993 IV. AUDIENCE PARTICIPATION ON THE AGENDA A. Jim Young - Lithia Arts Guild B. Steve Koskella - stream enhancement program V. AUDIENCE PARTICIPATION NOT ON THE AGENDA VI. OLD BUSINESS A. Approval of bids 1. Equipment - mower and backhoe 2. Playground Equipment 3. Hillside Fuel Reduction Area contract VII. NEW BUSINESS VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT IX. ITEMS FROM COMMISSIONERS A. Commissioner Adams - Ashland Creek corridor connection B. Commissioner Alsing - establishing foundation for parks X. NEXT MONTH'S AGENDA XI. ADJOURNMENT I:MINUTES\FEBRUARY.94 ~ J . t l J LithiD lirt~ 6uild 01 eregon, :Inc. 735 Roca Street · Ashland, OR 97520 · (503) 488-3414 AGENDA February 28, 1994 1. Introductions 2. Changes in contract . Performing Artists · Setting up prior to 8:00 am - ~ ~ r'1J . 3. Britt Festival participation 4. Banners for gateposts 5. Proposed mural The Lithia Arts Guild of Oregon, Inc. is a Non-Profit Organization No. 350006-86 · June 10, 1993 .!.;.! , ,.v", ..~.y,,~r.' ..-~,:",~. ..'I;? " i',"-'~,'_"~'-"I.i. ',--.t,;'-"""'-' ,~-,-,,,..,,:,~':--~' .,.: ~"-!T-;C'-r<,~-~ Lithia ltrt~ Guild presents l'RIZ~ pooR ~^-'f GROP to tL~ R~~<~'l'S 'fIel>- ~1JSIC MOMMA LAMA'S SPAGHFITI AFFAIR Family Neighbors, Friends Community Thursday, March 31st, 6:00 Pioneer Hall $5.00 Adults, $3.00 Kids Tickets @ Door or Call 482-2817 ~hia ktisans ~rf(et of ~hCand is sponsored by the JillbiZlllrhi Guild of 0I'egon. :Jnc. The Guild is a non-profit organization dedicated to presenting programs that enrich the quality of life in our community. We offer a number of membership categories. · Exhibiting Membership · Performing Membership · Associate Membership · Patron Membership We welcome all regardless of race, creed, color, sex, religion, sexual orientation, age, nationality or marital status. For further information ... Sharon Wilson Membership Chairperson LithiDlImEiuild Post Office Box 1081 Ashland, Oregon 97520 (503) 482-2817 . . ~t\Sans ~ ~,o.. " 'l9h .~ ~ ~ ~ 0 ~ ::r .....=:: SU11 ~Er. Oou. "'I a - fi) O~ fC ~ ~ ~ O::l ~Vl ='Cil =' l; . \l) ~ c..o ~ ~.... =' ~ u. 0 6: ~ . Q. of ~h(and CEsta&Cishe4 1993 A traditional open air marKet and aatfierina peace ~thia T\rtisans ~rl(et of ~ft[and Ashland's open-air marketplace had its beginning in 1983. The festive market atmosphere of Ashland's sister city, Guanajuato, has been translated in what is now Calle Guanajuato - a street filled with the signs and sounds of "market." The marketplace is located behind Ashland's downtown plaza, aside the peaceful Ashland Creek, between North Main and Winburn Way. It is adjacent to Lithia Park and just a short stroll away from the Oregon Shakespeare Festival theaters. ~nl o 0 This year marks the introduction of the marketplace under new "ownership." The LithiZlltrt:5 Eiuild 01 eregon. :Inc. is a non-profit organization formed in 1993. Our first opportunity to offer our members a forum in which they can "shine" was awarded by the Ashland Parks Department with a mandate to create Lithia Artisans Market. We have created a refreshingly diverse and unique environment where residents and tourists alike can shop, while renewing themselves in street theater, music, and chance rendezvous. Please join US. Weekends: May through October Saturdays 10 'til 6 &d Sundays 10 'til 5 Featuring . . . fa) VIsual Arts . Beadwork . Ceramics . Clothing . Dolls . Fiber arts . Flowers . Folk art . Gemstones . Glass . Hats . Jewelry . Leather · Metals . Photography . Sculpture . Tie Dye . Toys . Woodwork and more. ~ . Actors . Clowns . Comedians . Dancers . Magicians . Musicians. Singers ~ ~ ~ Fine Arts ... + Special Events .~ 05 ... ..e " := c5 ~ C QJ ~ 05 .~ 5 '" g C\ .a <IJ 1 ~ b.O ~ ~ 'e. g. a .2. Q,j ~ '0 J k~ t- -d ..et- '0 ... ~ (J - e.=' C'S .~ ~ 'S :l AJ '5 " tlJ 'Hi " ....~ QJ (J" ~ := t i :s ~ = e = Sl ~ 01 ~ .~ .cl ~ QJ QJ oS & ]. ~ 05 ~. n c:l I 'iJ C'S ~ ::s .a ;a 5 ... = c is ~ r .80 ::s ~ fI.l ~ .a e: .~ m~ QJ ;:s. lI.l ~ " .s ~ ... ::s <:i u ~ ~~ 0 :i '"'l 'QJ M QJ~ .S J .~ 0 eo5 5 .... .-...... "'0 E S e = 1 ~ E ... <IJ C'S 0 a ; QJO B~ .S .s- ir: .~ J!'O ~ - c:i.J! .~ t- ~ -. 1.& .~ .I; ~ j ... st. ~ 1 ~ .= QJ ..e " . ~~ !1 ~QJ" .... e:; ~ ~ ~C;~ '0 ~ 'rQJ ::s QJ ~ .05 .g 05 ... c,C'Sa ... .3 " ;ao. C'S e>B i:~ ~ S~iS .... ~.~ ~ .= a- QJ s a- s QJ a " = ""= ~.~ -6 1'~ ::t 0 o ::s ~" a ~ oCl COM 5' ! t- ~ .~ 'QJ ~1 11 .... 0 ;0] 1'0 .. .= ~~~ <IJ -Iii ~ ~ ~ !oo lo "0 Z ~ ~o 0 0 I I . . . I . I . . . . . I I I . . . i X . . . . . . . I I . I I . I . . I . I I I I I .I I i I I . . I J . . I 8 ~ ~~ p..~ o~ ~ ~ o en =' l; ~ \l)~ ~.... VI N o o~ ....tf CSl ..... f! fa ~i .$' ~ n ~. . - .Co hithif1lIrt~ Guild created for artists and artisans of all expressions .~ I I I In the beginning, a group of artisans from Ashland, Oregon met in a local coffee shop. In addition to their thirst fordecent coffee, their mission was sim.Ple. They gathered ,together to share their visions, their id~as, and their goals foretnpowemient througllcommunity. From thisget..together, the s~eds were Phlnted for the creation of a unique cooperative organization. . LitbiZl ltrts tiuilcl 01, 0regon,:lnc. I f f I f ~ f i f f I .~ i This original inspiratipntoday proyidesa forum that invites artists,artis~s,musicians, , performers, arthitects,wrilers, cOnmlunitYleaders,and loCal citiZens to share their visions for enhancern.en.t of our oWn. cOmlnunitY and theconuilunity at large. The missionof~e LJtbjZl.lbm Guild is to educate, imotm, provide , professional services to,an9 promote marketing opportunities for artists and artisans of all expressions. ...~.. ~. ane Arts .c. .~.......u..~....... .. ..w=...J The LitbiZl.lIrt:i, Guild is dedicated to p(tsentingpl'()gr3.ms . that enrich the quality of life in our community. VisWlJ. Arts ~. - . . We.offeJ:.anum~tof~beJ,'Ship categories. Choose .. the one' that's right foryou.,. . If.you area viSlJ~d,prperfotming artiSland you want.to be eligible. to . participa.tein Guild';sponsored events, cllooseBxbl.bltln~or Pei:formi,.gMe1iIbersblp. , If you ate . art ard$t orattisaO.. and you donTwantto exhibit or:perfonn, but you do want, to ,takeana~tive partin tilt! bpildingofthe Gllik,i. and our. 'events, ,choose A$$~ Meitlbt!'"sblp. Ifrouare suPPot.tiveofthe Guild 'and want tORlonetadlyassiSl us in our pro~ss,.choose'Patnm-,!_"er$bip. . . J ~~wekome.alltegardJess ofrace~ cre~d; (!QlQf, sex, t;elipon, sexual oricJ.1.tation, age, natio~ality Or marital status. \Vhenyoujointhe Litbia lIrm..GuIId,., f()u receive ati.annual subscription , to pur bi~monthly ne"Y$letter, "tJ:re'.c.tthia .Art Vine. . ". "-:.. ' MeB1betsbipalsO IJlv~syou,,, . EXhibltion venues .A libnuy of material resourees '. C~ntta14eadqUarters for meetingS. . . .CatillogQeof61liJ.dans.~c~..' ...Ac~ss tow()rkshops&:, seminarS, .~p()Ic:nticeship;progIains , .' Wotk&boothsttaJing andltl the works... .-rtavel assistill(~e - . ,'-. . ..,' -,- f l1opsesharing' . .. . bJi..tl\e-road carpooling .. CollabQrati~g with other . guilds . , ingn:,lJPOu(-fJf;.tQW1lfaits . GttiupUcetl,Sing . GWllpin.surance . . I4pt. protection ... . . '. Contirtgetu;y rescue ,funds ' ~. ~() (,{\ .'., m/'f.1-T. it'~ ,/\0 \ Jt l' \j) &l" 'to \ 1994 - 1996 CALLE GUANAJUATO MARKETPLACE USE PERMIT & SERVICE CONTRACT CC(g[p'1f 4t3B-5'?>l/lJ The Ashland Parks and Recreation Commission may from time to time grant to a marketplace promoter, i.e. operator, through a use permit and service contract, the right to use and occupy, under the terms set forth below that portion of Calle Guanajuato ___ designated by the Ashland Parks' and Recreation Commission. The use under this permit and contract shall be for the sole purpose ~ sale b vendors selected b the Market lace romoter which is create and an cra e y t e market vendors an w 1C meet the Calle Guanajua 0 Marketp ace Promoter's GU1 elines, including the right to erect on Marketplace space a structure to protect and display such merchandise. .~ ~ I. INDEMNIFICATION: The Calle Guanajuato Marketplace promoter shall defend, indemnify and hold the City of Ashland and the Ashland Parks and Recreation Commission, their officers, agents and employees harmless from and against all losses, claims, actions, liabilities, costs, judgments, or other damages to any Marketplace vendor, participant or other person of whatsoever nature, or in any way related to this permit and contracat, the operation of the Marketplace, or other agents, officers and contractors arising out of or incident to this use permit and service contract. In the event any such action or claim is brought against the City and the Commission, the Marketplace shall, if the City and the Commission so elects and upon tender by the City and the Commission, defend the same at the Marketplace promoter's sole cost and expense, promptly satisfy any jUdgment adverse to the City and the Commission or to the City and the Commission, and the Marketplace, jointly, and reimburse the City and the Commission for any loss, cost damage or expense, including attorney fees, suffered or incurred by the City and the Commission. The Marketplace is not required to indemnify the City and the Commission for damages caused solely by the negligence of the City and the Commission, their officers, agents, or employees. ,11. INSURANCE: The Calle Guanajuato Marketplace promoter shall, at its own expense, at all times during the duration of this use permit and service contract, maintain in force the insurance coverages specified as follows: a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this use permit and 'service contract, blanket contractual liability, products and completed operations, owner's and contractor's protective insurance CITY OF ASHLAND PARKS AND RECREATION COMMISSION REGULAR MEETING Wednesday, March 30, 1994 - 7:00 p.m. - 340 S. Pioneer Street PARKS AND RECREATION DEPARTMENT OFFICE AGENDA I. ADDITIONS OR DELETIONS TO THE AGENDA II. APPROVAL OF MINUTES A. Regular Meeting - February 28, 1994 III. BILLS AND FINANCES A. Approval of previous month's disbursements IV. AUDIENCE PARTICIPATION ON THE AGENDA A. Plato Doundoulakis - passive drainage at Railroad District Park V. AUDIENCE PARTICIPATION NOT ON THE AGENDA VI. OLD BUSINESS A. Approval of bids - bridges in Lithia Park VII. NEW BUSINESS VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT IX. ITEMS FROM COMMISSIONERS X. NEXT MONTH'S AGENDA XI. ADJOURNMENT 1 :MINUTES\MARCH.94 - ASHLAND PARKS AND RECREATION COMMISSION 340 SOUTH PIONEER STREET · ASHLAND, OREGON 97520 PARK COMMISSIONERS: PATRICIA ADAMS ALLEN A. ALSING TERI COPPEDGE LAURIE MacGRAW WES L. REYNOLDS KENNETH J. MICKELSEN Director TEL.: (503) 488-5340 FAX: (503) 488-5314 MEMORANDUM TO . . Ashland Parks and Recreation Commission Kenneth J. Mickelsen, Director ~ M March 28, 1994 FROM . . DATE : SUBJECT: Audience participation - Plato Doundoulakis Passive storm drain area at Railroad District Park Mr. Doundoulakis contacted the department requesting to speak with the Commission at its next Regular Meeting concerning creating a passive storm drain area at Railroad District Park. Attached is a copy of a letter from Public Works Director Steve Hall to Mr. Doundoulakis. 1:MISC\MEMOS.94 Home of Famous Lithia Park r C I T Y o F ASHLAND CITY: HALL ASHLAND, OREGON 97520 telephone (code 503) 482-3211 March 21, 1994 Plato Doundou1akis 446 Allison Street, #1 Ashland, Oregon 97520 Dear Plato: As you are aware, the storm drains from 5th and 6th Streets drain into the existing "hole in the ground". The outlet pipe to the proposed wetland area is l8" in diameter and the facilities should be designed to pass the maximum flow from an 18" PVC pipe. The outlet from the new storm drain from the area adjacent to the railroad tracks is l2" and the 4" pipe from the springs at the Library at the North side of the proposed wetland. The "Two adjustable flow discharge pipes" as noted on the preliminary design should be able to pass the maximum flows from each of these pipes plus the 18" from A Street. Based on assumptions of minimum velocity of 3 fps for a storm drain, the 12" storm drain can produce about 2.5 cubic feet per second and the l8" storm drain about 2.5 cubic feet per second. If the flows and velocities could be damaging to the wetlands, you may wish to investigate a bypass for high flows, limiting the volume of water entering directly into the wetland. Any area adjacent to a curb or sidewalk should have a relatively flat (2-5 percent) area between the beginning of a slope into the proposed wetland to provide protection and stablility for the curb or sidewalk. ,. The area adjacent to the bikepath should be similarly protected and a railing, meeting safety standards, should be placed for the full width of the wetland. Where storm drains or sanitary sewers exist, care must be taken in the type of trees installed. Trees which seek water such as weeping willow must be located a distance away from the pipes. The roots love to enter the storm or sanitary sewers and plug them! A liability issue that has come to light is in relation to "attractive nuisances" and the depth of water in an openly accessible pond or water retention area. Many cities that i)ave installed - ASHLAND PARKS AND RECREATION COMMISSION I -\ 340 SOUTH PIONEER STREET · ASHLAND, OREGON 97520 , KENNETH J. MICKELSEN Director PARK COMMISSIONERS: PATRICIA ADAMS ALLEN A. ALSING TERICOPPEDGE LAURIE MacGRAW WES L. REYNOLDS TEL.: (503) 488-5340 FAX: (503) 488-5314 MEMORANDUM TO: Ashland Parks and Recreation Commission FROM: Kenneth J. Mickelsen, Director DATE: April 15, 1994 SUBJECT: Information for your review on the Gunter properties adjacent to N. Mountain Park site As the Commission is aware, I have been negotiating with the two property owners (Jack and Jim Gunter) for purchase of their properties which border the N. Mountain Park site. After several meetings, we were able to arrive at the following: Jack Gunter: .79 acre Venekamp report: Appraised value - $54,000 $54,000 $10,000 Proposed agreement: Purchase price - Down Payment - Remaining financing: Balance of $44,000 at 6 percent interest for 5 years. Yearly payment - $10,445.44 Contingencies: 1. The city is able to obtain the adjacent property from James Gunter. 2. The offer is approved by the Ashland Parks and Recreation Commission and the Ashland City Council. 1:MISC\MEMOS.94 Home of Famous Lithia Park r - ~ MEMORANDUM TO COMMISSION Proposed land acquisition - N. Mountain site Page 2 04-14-94 James Gunter: 2 oarcels totaling 11.01 acres Parcel #1 - .6 acres with house located on the site Parcel #2 - 10.5 acres with 6.27 acres within the city limits and 3.63 outside the city limits Venekamp report: Appraised value - $209,200 Proposed agreement: Purchase price - Down Payment - $240,000 $125,000 Remaining financing: Balance of $115,000 at 7 percent interest for 5 years. Yearly payment - $28,047.43 Venekamp appraisal report - Appraised value: $209.200 Basing our opinion upon the uniqueness of this property and recent experience related to other property which has sold similar to this piece, both the Director of Planning and I believe that the appraisal report is extremely on the low side. The Gunters placed a value of $267,000 on the property. After several meetings in which I started negotiations at the Venekamp appraised value of $209,200, we reached a compromised figure of $240,000 including the following items: a. The city will pay all closing costs associated with selling the property. b. Once the property is sold, the city will allow the owners to stay on the property up to 9 months at no cost except for utilities and other normal expenses. c. The city will pay all the taxes from the date of deed of sale. Contingencies: 1. The city is able to obtain the adjacent property from Jack Gunter. 2. The offer is approved by the Ashland Parks and Recreation Commission and the Ashland City Council. 1:MISC\MEMOS.94 City of Ashland PARKS AND RECREATION COMMISSION SPECIAL MEETING Monday, April 18, 1994 @ 4:30 p.m. 340 S. Pioneer Street - Deoartment Office AGENDA I. Call Special Meeting to order fJ:\T~~v \>~/'NT P0Z0 2)... t rr N ~ II. Adjourn to Executive Session - RE: land acquisition III. Re-convene to Special Meeting A. land acquisition IV. Adjournment NOTE TO COMMISSION1lR$: Please bring your personal calendars for May/June to the meeting so that we can choose meeting dates for the golf course consultants and for the Greenway walk. Thanks. 1:MlNUTES\SP-APR.94 - - -- - --- -- -~ ------- ~ -------- - - - - - -.. --... -- -----. ..--,...-. ...........-............................................. ................-_~--........ -------- - - -- - -- - -- h~~: ~hoJ- ~ L1~ ) d.J / otS ~!~~~~~. MOTION #1 I move that the Ashland Parks and Recreation Commission accept the conditions of the purchase agreement for the purchase of the following tax lots for open space park purposes according to Article XIX of the City Charter: 39-1E-4DD-300 39-1E-4DA-300 39-1E-4DD-lOO 39-1E-4DD-200. MOTION #2 I move to have the Ashland Parks and Recreation Commission make a recommendation to the City Council per Section XIX of the City Charter pertaining to the Open Space Park Program to move forward to purchase the following tax lots according to the proposed purchase agreement: 39-1E-4DD-300 39-1E-4DA-300 39-1E-4DD-lOO 39-1E-4DD-200. City of Ashland PARKS AND RECREATION COMMISSION SPECIAL MEETING Monday, April 18, 1994 @ 4:30 p.m. 340 S. pioneer Street - Department Office AGENDA I. Call Special Meeting to order II. Adjourn to Executive Session - RE: land acquisition III. Re-convene to Special Meeting A. land acquisition IV. Adjournment 1:MlNUTES\SP-APR.94 CITY OF ASHLAND PARKS AND RECREATION COMMISSION REGULAR MEETING Wednesday, April 27, 1994 - 7:00 p.m. - 340 S. Pioneer Street PARKS AND RECREATION DEPARTMENT OFFICE "lg_~~~~llfillrlll..~~~I~~~_I~:~illillj AGENDA I. ADDITIONS OR DELETIONS TO THE AGENDA II. APPROVAL OF MINUTES A. Regular Meeting - March 30, 1994 B. Special Meeting - April 18, 1994 III. BILLS AND FINANCES A. Approval of previous month's disbursements N. AUDIENCE PARTICIPATION ON THE AGENDA A. Lyric Theater - summer musical internship program V. AUDIENCE PARTICIPATION NOT ON THE AGENDA VI. OLD BUSINESS A. Letter regarding Youth Roller Hockey VII. NEW BUSINESS A. Discussion of drumming in parks B. Park land acquisition C. Employee negotiations D. Letter from Chamber of Commerce VTII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT IX. ITEMS FROM COMMISSIONERS X. NEXT MONTH'S AGENDA XI. ADJOURNMENT I :MINUTES\APRlL.94 CITY OF ASHLAND PARKS AND RECREATION COMMISSION SPECIAL MEETING MINUTES May 26, 1994 Chair Alsing called the meeting ~o order at 5:00 p.m. at the department office, 340 S. Pioneer Street. ATTENDANCE: Present Absent Pat Adams, Al Alsing, Bob Malone, Ken Mickelsen. Teri Coppedge, Laurie MacGraw I. ADDITIONS OR DELETIONS TO THE AGENDA None II. BIDS FOR PLAYGROUND EQUIPMENT Commissioners reviewed the Bid Tabulation Form for Playground Equipment. Three bidders submitted bids for four items of equipment. Commissioners confirmed that each bid represented items which fit all bid specifications. Director Mickelsen indicated that they did. MOTION Commissioner Adams made a motion to select the bid from the lowest bidder for each item listed on the bid tabulation sheet for playground equipment. Commissioner Malone seconded. The vote was: 3 yes - 0 no III. ADJOURNMENT With no further business, Chair Alsing adjourned the meeting. Respectfully submitted, !2.J ~ ,. Ann Benedict, Business Manager Ashland Parks and Recreation Department CITY OF ASHLAND PARKS AND RECREATION.COMMISSION REGULAR MEETING Monday, May 23, 1994 - 7:00 p.m. - 340 S. Pioneer Street PARKS AND RECREATION DEPARTMENT OFFICE ~:m:mr.:tw.rt::i':m:....~a:i::':I"mii:,'i::.:.:.:.:.:.:~.:.rii'\.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:..:.:.:.:.:.:.:.:...:.:.:.:.:.b~~f:.:.:.:.:.:.~:;it::.:.:.:.:.:.....:.:.:.:.:.:. ~~:lii:i:i::i:::i;,;....~:6~ii .iik~:."":U"i1.!1."" .................. .:irttf~~,amat":l;~~..er.".. ::::::::::::::::::::::::;:::;:::;::i\:::::::::j::;:i:::::::::f:::::::::::::;:::::::::::::;::::::~II:;:I~I.I::::@::::::::::;:!:::::::::::::::;.....::::::::::;:::::::/(::::;::::!::::::,}v.~ AGENDA I. ADDITIONS. OR DELETIONS TO THE AGENDA II. APPROVAL OF MINUTES A. Regular Meeting - April 27, 1994 III. BILLS AND FINANCES A. Approval of previous month's disbursements IV. AUDIENCE PARTICIPATION ON THE AGENDA A. Larry Roven - request for area for dogs in park system V. AUDIENCE PARTICIPATION NOT ON THE AGENDA VI. OLD BUSINESS A. Recommendation on drumming in parks VII. NEW BUSINESS A. Employee negotiations VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT IX. ITEMS FROM COMMISSIONERS X. NEXT MONTH'S AGENDA Xl. ADJOURNMENT 1 :MlNUTESlMA Y.94 CITY OF ASHLAND PARKS AND RECREATION COMMISSION REGULAR MEETING . Monday, June 27, 1994 - 7:00 p.m. - 340 S. Pioneer Street PARKS AND RECREATION DEPARTMENT OFFICE AGENDA I. ADDITIONS OR DELETIONS TO THE AGENDA II. APPROVAL OF MINUTES A. Regular Meeting - May 23, 1994 B. Special Meeting - May 26, 1994 III. BILLS AND FINANCES A. Approval of previous month's disbursements B. Approval of March 31, 1994 Quarterly Financial Statements IV. AUDIENCE PARTICIPATION ON THE AGENDA A. Grant for stonn drain wetlands . V. AUDIENCE PARTICIPATION NOT ON THE AGENDA VI. OLD BUSINESS A. Commissioner Alsing - establishing foundation for parks B. Employee negotiatfons VII. NEW BUSINESS A. Proposed increase in golf course fees B. Land acquisition C. Authorization to advertise for chipper bids VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT IX. ITEMS FROM COMMISSIONERS A. Discussion of criteria for allocating recreation monies B. Commissioner MacGraw - Middle School parking lot X. NEXT MONTH'S AGENDA XI. ADJOURNMENT 1 :MlNUTES\JUNE.94 City.of Ashland PARKS AND RECREATION COMMISSION PUBLIC MEETINGS SPECIAL MEETING Monday, July 18, 1994 - 6:30 p.m. Department Office - upper Lithia Park AGENDA I. Review of park rule related to drumming and percussion instruments II.. Adjournment .' STUDY SESSION Monday, July 18, 1994 - 7:30 p.m. Department Office - upper Lithia Park TOPIC Discussion of management options for OPERATION OF OAK KNOLL GOLF FACILITY City .of Ashland PARKS AND RECREATION COMMISSION PUBLIC MEETINGS SPECIAL MEETING Monday, July 18, 1994 - 6:30 p.m. Department Office - upper Lithia Park AGENDA I. Review of park rule related to drumming and percussion instruments II. Adjournment .' STUDY SESSION Monday, July 18, 1994 - 7:30 p.m. Department Office - upper Lithia Park TOPIC Discussion of management options for OPERATION OF OAK KNOLL GOLF FACILITY ASHLAND PARKS AND RECREATION COMMISSION 340 So. PIONEER STREET · ASHLAND, OREGON 97520 PARK COMMISSIONERS: KENNETH J. MICKELSEN Director PATRICIA ADAMS ALLEN A. ALSING TERI COPPEDGE LAURIE MacGRAW ROBERT J. MALONE TEL.: (503) 488-5340 FAX: (503) 488-5314 MEMORANDUM TO: Ashland Parks and Recreation Commission FROM: Kenneth J. Mickelsen, Director DATE: July 25, 1994 SUBJECT: Grant approval for interpretive kiosk opposite the Calle At its January 1994 meeting, the Commission gave approval to Linda Chesney to pursue a watershed enhancement grant to place an informative kiosk on the non-commercial side of Ashland Creek opposite the Calle. The purpose of the display is to educate the public . about the history and ecology of the creek, stream care, and the life cycle of steelhead. Linda telephoned me today indicating that the grant had been approved and that the funds would be allocated some time this fall. At its January meeting the Commission indicated that staff should work with Ms. Chesney on finalizing plans prior to construction and placing it in the location. . 1:MISC\MEMOS.94 Home of Famous Lithia Park CITY OF ASHLAND PARKS AND RECREATION COMMISSION REGULAR MEETING Monday, July 25, 1994 - 7:00 p.m. - 340 S. Pioneer Street PARKS AND RECREATION DEPARTMENT OFFICE AGENDA I. ADDITIONS OR DELETIONS TO TIIE AGENDA II. APPROVAL OF MINUTES A. Regular Meeting - June 27, 1994 ill. BILLS AND FINANCES A. Approval of previous month's disbursements IV. AUDIENCE PARTICIPATION ON TIIE AGENDA A. Larry Roven - petition regarding dogs in parks V. AUDIENCE PARTICIPATION NOT ON THE AGENDA VI. OLD BUSINESS A. Revised policy for Bandshell rentals B. Lease with Ashland Gun Club C. Youth Activities Levy Contract Agreement D. Review of articles on parks foundation VII. NEW BUSINESS A. Dedication for park purposes - Siskiyou Mountain site B. Land acquisition Vill. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT IX. ITEMS FROM COMMISSIONERS X. NEXT MONTH'S AGENDA XI. ADJOURNMENT 1 ;M!NUTESI1UL Y.94 ~^ CITY OF ASHLAND. PARKS AND RECREATION COMMISSION REGULAR MEETING Tuesday, August 30, 1994 - 7:00 p.m. - 340 S. Pioneer Street PARKS AND RECREATION DEPARTMENT OFFICE AGENDA I. ADDmONS OR DELETIONS TO THE AGENDA II. APPROVAL OF MINUTES A. Special Meeting - July 18. 1994 B. Regular Meeting - July 25, 1994 ill. BILLS AND FINANCES A. Approval of previous month's disbursements B. Awarding of GFOA Certificate of Achievement for Excellence in Governmental Accounting IV. AUDIENCE PARTICIPATION ON TIIE AGENDA V. AUDIENCE PARTICIPATION NOT ON TIIE AGENDA VI. OLD BUSINESS A. Review of temporary noise rule for parks. B. Commissioner MacGraw - discuss permitting dogs at Greenway park site and Water St. park site 'VII. NEW BUSINESS A. Authorization to request for proposaIsfor architectural services Vill. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT IX. ITEMS FROM COMMISSIONERS X. NEXT MONTH'S AGENDA XI. ADJOURNMENT 1 ;MINUl'ES\AUGUST.94 I ~ tl i ~ Ashland parks and Recreation Commission SPECIAL MEETING II Weds., September 7, 1994 @ 7:00 p.m. ~ll ~ De.partment Office - upper Lithia Park AGENDA TOPIC operation of the OAK KNOLL GOLF FACILITY J , Regarding motions related to Oak Knoll: Pertaining to the operation of the Oak Knoll Golf Facility, I would like to express my appreciation to the members of the Resource Group and to others who have attended the many meetings giving their input to the Commission concerning Oak Knoll. Having studied information concerning the various options for management of the course I concur with the general consensus of Resource Group members and other Commission on the most appropriate method for managing the facility. Therefore, I would like to present a series of motions related to management options for the course: I. RELATED TO MISSION STATEMENT and GOALS - MOTION I make a motion to adopt the Mission Statement and Goals for the Oak Knoll Golf Facility as presented. (See copies of same.) II. RELATED TO MAINTENANCE OF THE FACILlTY- MOTION I move to assign the maintenance responsibility of the facility to the Ashland Parks and Recreation Department including the hiring of a competent and knowledgeable Greens Superintendent. (End of Motion.) III. RELATED TO OPERATION OF THE PRO SHOP- MOTION , 3) I would like to point out that if the Commission chooses to use a concessionaire arrangement for the Pro Shop, the Commission would be required to advertise through an ,RFP (Request for Proposal). I support the use of a concessionaire for the management of the Pro Shop and, therefore~ I move to have the Pro Shop portion of the operation of the Oak Knoll Golf Facility under a concessionaire agreement that would include the following items: 1 ) that the concessionaire must be a Class A PGA professional and that the concessionaire agreement stipulate that staffing include an apprentice assistant. that compensation for the concessionaire be computed on a percentage of the revenue generated from fees collected with an incentive factor established whereby the concessionaire would receive additional compensation if revenues exceed an established minimum. (End of Motion.) PAGE 1 I would also recommend.the following policies be included which would allow for alternative methods of compensation for merchandise sold and for the restaurant operation: A. that the concessionaire could choose to purchase and own all merchandise with revenues generated from the sale of the merchandise' being retained by the concessionaire, or B. that the concessionaire could choose to have the department purchase and . own all merchandise with the concessionaire receiving as compensation a percentage of sales with additional compen~ation if revenues exceed an established minimum. C. that the concessionaire could choose whether or not to include the restaurant portion of the operation in the agreement. , MOTION I move that the concessionaire agreement be for a two year period with an option to renew for one additional year. (End of MoHon.) MOTION I move to have department staff draft a Request for Proposal and a concessionaire agreement for review by the Commission, and, once the Commission approves the draft documents, to advertise the RFP. (End of Motion.) .!i;I~I[I.!_ I believe it is extremely important to continue the process of having the golfing community participate in the decision making process. With upcoming decisions related to establishing a capital improvements program for the facility, I would recommend to the Commission that it continue to work with a Resource Group which would assist the Commission in developing priorities related to capital improvements. Initially I would recommend that the Commission seek volunteers from the existing Resource Group. If there are not enough volunteers, then the Commission could seek other golfers who would be interested in participating as a member of the Resource Group. PAGE 2 CITY OF ASHLAND PARKS AND RECREATION COMMISSION .REGULAR MEETING Thursday, September 29, .1994 - 7:00 p.m. - 340 S. Pioneer Street PARKS .AND RECREATION DEPARTMENT OFFICE AGENDA 1. ADDITIONS OR DELETIONS TO THE AGENDA II. APPROVAL OF MINUTES A. Regular Meeting - August 30, 1994 B. Special Meeting - Septcmlber 7, 1994 ID. BILLS AND FINANCES . A. Approval of previous month's disbursements B. Approval of June 30, 1994 Quarterly Financial Statement IV.' AUDIENCE PARTICIPATION ON THE AGENDA A. Lisa Ennis - proposal regarding dog areas in parks V. AUDIENCE PARTICIPATION NOT ON THE AGENDA VI. OLD BUSINESS A. Review draft of Concessionaire Agreement' for Oak Knoll Golf Course B. Discussion of topics related to Siskiyou Mt. Park VII. NEW BUSINESS VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT IX. ITEMS FROM COMMISSIONERS X. NEXT MONTH'S AGENDA XI. ADJOURNMENT I :MINlTI'ESISEPT.94 CITY OF ASHLAND PARKS AND RECREATION COMMISSION REGULAR MEETING Tuesday, October 25, 1994 - 7:00 p.m. - 340 S. Pioneer Street PARKS AND RECREATION DEPARTMENT OFFICE AGENDA I. ADDITIONS OR DELETIONS TO TIffi AGENDA II. APPROVAL OF MINUTES A. Regular Meeting - September 29, 1994 . ID. BILLS AND FINANCES A. Approval of previous month's disbursements IV. AUDIENCE PARTICIPATION ON TIffi AGENDA A. Ashland Gun Club request for building structure V. AUDIENCE PARTICIPATION NOT ON TIffi AGENDA VI. OLD BUSINESS A. Proposed dog area - Greenway Park site B. Oak Knoll facility ~ parking lot, building maintenance VII. NEW BUSINESS A. Review public comment on community program funding B. Review criteria for landscape architect C. Review bids for chipper VID. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT IX. ITEMS FROM COMMISSIONERS X. NEXT MONTII'S AGENDA XI. ADJOURNMENT I:MINUTES\OCTOBER.94 CITY OF ASHLAND PARKS AND RECREATION COMMISSION STUDY SESSION Wednesday, November 30, 1994 - 6:00 p.m. - Parks Office Tooics related to Oak Knoll Golf Course REGULAR MEETING Wednesday, November 30, 1994 - 7:00 p.m. - 340 S. Pioneer Street PARKS AND RECREATION DEPARTMENT OFFICE AGENDA I. ADDITIONS OR DELETIONS TO THE AGENDA II. APPROVAL OF MINUTES A. Regular Meeting - October 25, 1994 B. Special Meeting - November 7, 1994 ill. BILLS AND FINANCES A. Approval of previous month's disbursements IV. AUDIENCE PARTICIPATION ON THE AGENDA A. Presentation by O.S.F.A. Board B. Wes Reynolds - update on Bear Creek Greenway V. AUDIENCE PARTICIPATION NOT ON THE AGENDA VI. OLD BUSINESS VII. NEW BUSINESS A. Authorization to advertise for bids: tree pruning, golf course equipment B. Appointment to Parks Foundation Board VID. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT IX. ITEMS FROM COMMISSIONERS A. Comments from Commissioner Bennett X. NEXT MONTH'S AGENDA XI. ADJOURNMENT I:MINUTES\NOVEMBER.94 ASHLAND PARKS AND RECREATION COMMISSION 340 SO, PIONEER STREET · ASHLAND, OREGON 97520 PARK COMMISSIONERS: , PATRICIA ADAMS ALLEN A. ALSlNG TERICOPPEDGE LAURIE MacGRAW ROBERT J, MALONE KENNETH J. MICKELSEN Director TEl.: (503) 488-5340 FAX: (503) 488-5314 MEMORANDUM To: Ashland Parks and Recreation ,Commissioners From: Kenneth J. Mickelsen Dece~er 9, 1994 Date: Subject: Upcoming meetings The following dates have been set for various meetings dUring the month of January: All meetings are to begin at 7:00 pm. Tuesday, January 10th, Thursday, January 12th Wednesday, JanuarY 18th f{/ SatUrday, January 21st* Monday, Jafi~a1,Y 2!rd Wi!(llles~;;JaliUaJy25th Tuesday, . , ,'-C' . '.'<"'" .; Ja~3lst * Saturday date is not yet confIrmed, howe1t8r, the time frame w~uld be 9:00 am to 3:00 pm. ~~ \o\~OO Home of Famous Lithia Park CITY OF ASHLAND PARKS AND RECREATION COMMISSION REGULAR MEETING 'Tuesday, December 13, 1994 - 7:00 p.m. - 340 S. Pioneer Street PARKS AND RECREATION DEPARTMENT OFFICE AGENDA . ,1. ADDITIONS OR .DELETIONS TO THE AGENDA II. APPROVAL OF MINUTES A. Regular Meeting - November 30, 1994 m. BILLS AND FINANCES A. Approval of previous' month's disbursements IV. AUDIENCE PARTICIPATION ON THE AGENDA V. AUDIENCE PARTICIPATION NOT ON THE AGENDA VI. OLD BUSINESS VII. NEW BUSINESS vm. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT IX. ITEMS FROM COMMISSIONERS X. NEXT MONTH'S AGENDA XI. ADJOURNMENT