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Home My WebLink About1986-0401 Regular Meeting " ., attencLi.ng COWlrn mee-ti.ng<l may <lpeak on any -<<ern an .tIt~ .agenda, un.(v.,-.\ .u: ~Yly r-uzr d 06 a pu.btic hMJUng wlU.ch hM been ce.oud; 16 you. w.uh to <lpeak, .u. .t ~ ~~e and aOtVt. you. have been ltecoglU.zed by the C~, g.<.ve YOM name and pleM The ChiWt wUt then a.Uow you to <lpeak and WO .{.n6olUn you. II<I to the amou.n.t adcV;:UI.>. aUatted to you.. The time g.w.n.ted will. be dependen.t to ./.)Orne extent on the ~~eon the .<.tern u.ndVL cU.6CUM-LOll. the nu.mbeJt 06 peop.te who Luu,h to be heMd, and .the .tength 06 the agenda.. ~ (~, I mpoJt.tant: - ,,--....I.. '.. r~ f)1 . \ ' .) .' ..' ..,J ., ) - -. -- " - -- AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL April 1, 1986 I I , I. PLEDGE OF ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers II. ROLL CALL III. APPROVAL OF MINUTES: Regular Meeting and Executive Session of March 18, 1986; Adjourned Meeting and Executive Session of March 20, 1986, . IV. ELECTION OF COUNCIL MEMBER (. Roger Christianson to Bikewa~ Committee V. MAYOR'S APPOINTMENT: VI. PUBLIC HEARINGS: 1. Appeal from a decision of th~ Planning Commission denying a conditional use permit for seasonal travellers accommodations at 130 Hargadine Street in an R-2 District. (Philip and Sharon Thormahlen, Appellants). VII. UNFINISHED BUSINESS: 1. Listing of City-owned property (excluding Parks), as requested by Councilor Reid. VIII. NEW & MISCELLANEOUS BUSINESS: , 1.. Request by Director of Public Works to expend portion of unused Water Bond proj ect savings from engineering of improvements at Hosler Damo 2. Memo from Hospital Board requesting release of construction funds far remodeling of old laundry annex. 3. Request by Director of Public Works to apply for Grant for archeological Survey. 4. Memo from Energy Conservation Coordinator concerning Super Good Cents Program, IX. . .PUBLIC FORUM: Business from the audience not included on the agenda. X. ORDINANCES,. RESOLUTIONS. & CONTRACTS: 1. First reading of an ordinance amending Franchise Ordinance with Ashland Sanitary Service relative to ~ecycling. , 2. First reading of an.ord~nance amending Sec. l4.02.020 of the Ashland Municipal Code with respect '-to' es.tablishment of credit. XI. OTHER BUSINESS. FROH COUNCIL MEMBERS XII. . ADJOURNMENT Attachments: 1. Minutes of Boards, Commissions & Committees 2. Monthly Financial Commentary - February 28, 1986 -. r> ~~ ~ I . 'i. RDLL CALL APPROVAL OF MINUTES SMITH RESIGNATION HEROIC ACTION AWARDS OREGON SANITARY SERVICE WASTE RECYCLE FRANCHISE MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL March l8, 1986 Mayor Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M, on the above date. Elerath, Reid, Bennett, Acklin and Laws were present, Smith was absent. Laws asked that minutes of the March 4 regular meeting be correcte, to read on page 4 second pp that he stressed proceeding with the settling pond experiment and did not include sluicing of the reser- voir in the statement. Acklin moved to approve minutes of the executive session of March 4, special meeting of March II and the corrected minutes of March 4; Reid seconded the motion which passe, unanimously on voice vote. Mayor Medaris read a letter of resignation from Council Karen Smitl for personal and health reasons effective immediately. Patric Huff of the City's Water Department was recognized with a Certificate of Appreciation presented by the Mayor for his timely and effective action in saving the life of an unconscious teenager chained to a post. The Police Department also presented an award. John McAvoy was presented a Certificate of Appreciation from the Mayor for timely action which resulted in saving a 19 month old child from a successful abduction, Public Safety Director Lively presented McAvoy with a placque and honored him as a Volunteer .in the Public Safety Department, Also recognizing McAvoy for his heroism was Sheriff C. W. Smith who presented a special certific- ate of commendation from the Oregon State Sheriff's Association. McAvoy expressed his appreciation saying he did nothing more "thim .. any responsible citizen would do and stressed the need for the people in the community to report any suspicious or unusual events taking place in a timely manner to avert problems in our City, A letter from Oregon Sanitary Service Institute concerning certain amendments to Ordinance No. 2069 to bring it in compliance with State law and the City Administrator recommended to simply add the necessary language to state that the City's collection franchisee will provide the opportunity to recycle in the City of Ashland. 0; Reid's question as to whether they would recycle in the City, Almquist said they are recycling at present but the ordinance must be amended to bring it into compliance. On a question as to wheth( more than one franchise could be granted, Almquist noted that shou: Ashland Sanitary Service not wish to recycle a certain material, a franchise could be extended to someone who is interested in doing it, Bennett moved to accept recommendation; Reid seconded the motion which passed uanimously on roll call vote. Almquist sa" he would bring the ordinance back at the next meeting. 3/18/86 P. 1 \. r' rl.egular Meeting ,. . . '.; PP&L FRANCHISE WAREHOUSE PURCHASE OPTION ASHLAND TREE COMMISSION PROPOSAL UTILITY CREDIT POLICY AIR FREIGHT CHARGES AT ASHLAND MUNI. AIRPORT ~~ Ashland City Council 3/18/86 P,.2 A letter from PP&L's District Manager Medearis was read requesting a franchise for making electric power available to certain resi- dents of Ashland. Almquist noted that this proposal came to City Council when Oak Knoll was annexed and again when the City sought to impose a privilege tax. Almquist said since the City is con- sidering a ptan to acquire the customers PP&L now serves and is in litigation over the matter,.it would be at cross purposes with Council's intent and therefore recommended request be denied. Laws mo..,ed to respectfully deny the request; Acklin seconded the motion which passed unanimously on voice vote. Liz Shelby of Jackson County Economic Development on behalf of Gerald Kaminski requested that option on purchase of the "A" Street property be extended for ninety days for loan processing reasons. Council agreed to consider during the Executive Session where it appears on that agenda, Russ Dale, on behalf of the Tree Commission, requested permission to beautify the North entrance of the City by planting the banks in the railroad overpass area with low maintenance landscaping. Dale said if Council agrees with the proposal he will bring back a design and said he estimates the project over a three year perioi will cost $12,000 or so. Dale said the Tree Commission plans to do fund-raising and get volunteers to do some of the work, Dale said a sign welcoming people to the City might be erected and the Mayor said since it is a State Highway, their permission would be necessary for signing. Frieda Verner, Tree enthusiast said that' "Tree City U,S,A;" stickers will help and that is is hope the Garden Club will become involved in the plan. The Mayor said it is hoped that the "Tree City U,S,A." award will have arrived for the Arbor Day festivities on April 4th, The Council agreed with Dale's proposal, A letter from the City Administrator was read relative to the establishment of.credit in the Utility Department when a co-signer has furnished responsibility for payment.. Almquist said the account could be carried in the name of the requesting service and credit could be established, Laws moved to instruct staff to bring back ordinance to implement; Reid seconded the motion which passed unanimously on voice vote. A memorandum from the Airport Commission was read recommending that Council approve an agreement for the Ashland Airport to administer freight handling fees when the Ashland Airport is used as an altern tive for delivery of frieght when Medford is fogged in. Council di cussed the matter and Laws expressed concern that the people involv would not be aware of the policy and moved that the matter be place on the next agenda to give people opportunity for input; Acklin seconded the motion which passed unanimously on voice vote. 3/18/86 p. 2 Regular Meeting .- . '; TRAFFIC SAFETY RECOMMENDATI ONS TREE COMMISSION APPTS, EMERGENCY PAVEMENT CUT LIQUOR LICENSE APPLICATION .Ashland City Council 3/18/,86 P. A memo from P, W, Director Alsing on behalf of the Traffic Safety Commission relative to backboard and basketball hoops on city rights of way was read, Alsing said that a complaint was made and after checking further there were many instances around the City where the same conditions exist, Councilor Bennett submitted a draft of a letter putting homeowners on notice of their responsi lity where rights-of-ways are obstructed and noting the AMC Sectic l3,l2.090 which covers the subject. Corliss reported that a skate board jump on Scenic had been abandoned where it was set up when the skateboarders lost interest. Council agreed that the letter submitted by Bennett should go out when complaints are. received. Acklin moved to follow Bennett's recommendation and send letter to Police Department for follow-up; Laws seconded the motion which passed unanimously on voice vote, Mdyor Medaris appointed Michael Cady, Kerence Savory and Frieda Verner to the Tree Commission and Acklin moved for approval; Reid seconded the motion wh~ch passed unanimously on voice vote. On Elerath's question as to why a complete resume was not attached for Verner, the Mayor Medaris noted that Verner has been attending the Commission meetings for some time and is well qualified. Vern was in the audience and noted she had been on the original Arbor Day Committee and has been interested in the Tree Commission since it was formed. A letter from P. W, Director Alsing reporting that a street paveme. cut had been made on Grant Street which is under moratorium for an emergency cut to repair a sewer lateral was read. No action neede. An application for a liquor license by Robert A., Alisa K,and Blan. D. Maher was submitted for Toulouse Laurtec Cafe at 120 East Main. and Laws moved to approve contingent upon satisfactory results of background checks; Acklin seconded the motion, Joy Ziehl owner of Family Tree Stained Glass Studio located in the same building obj- ected to serving beer and wine on the deck and adding that she wouldn't care if such beverages are served inside. Ziehl said she circulated a petition around in thecprivate sector, in the businesses and amoung faculty and students at the High School for their input and submitted a total of 288 signatures - 223 students who spoke against the liquor license application and 65 citizens on a private and business basis. Ziehl said the high deck and pro. posed seating arrangment with planters on the edge of the deck would adversely effect their business creating a loss of the visib: ity from the sidewalk (frontage) and either having their customers enter by the proposed eating area or create a new entrance from th, alley which would be objectionable which would not be known by customers and cause their family owned business to fail. Robert Maher, applicant, said that he is not applying for a full liquor license but for beer and wine only and that the Festival serves win itself and there will be no bar or juke box. Maher said there woul be plant screening done by Ray's Gardening so the diners won't be in full view of the foot traffic. continued 1/1RIR~ p Regular Meeting Ashland City Council. 3/18/86 p, <1 " . TOULOUSE LAUTREC LIQUOR LICENSE APP. continued Maher said the deck was completed by December 3 and the business next door didn't sign it's lease until December l2, Maher said the deck is his leased area and he agreed to make a side entrance way for The Family Tree and the alternative entrance was suggested by their attorney (Ziehl's). Reid said the primary problem is with the owner and the negotiation of the lease agreement. Planni Director Fregonese drew the design of the deck and said the site review process was approved but doesn't get into what beverages are involved, Ziehl said the deck is in violation of their lease and must be lowered so the view of their business is not blocked. Reid said Council recommends approval to OLCC based on positive findings of Police background check. Lisa Bennink, 420 Ashland St expressed concern for the community environment because of .beer and wine proposed to be served in the view of tourists, children and foot-traffic and submitted a petition signed by teachers and students containing 223 signature in opposition, A gentleman from 242 E. Main Street spoke in opposition to serving beer and wine on the deck adjacent to the sidewalk and asked if there was any guar- antee that such beverages would be served only at dinner time sayi that people may stay to drink three or four hours. Maher said he has no intention of closing at 8:00 P.M, but plans on staying open till around 11:00 P;M. Maher said he could bring his twenty-six employees, friends and family and sons and daughters of his emp- loyees to generate a petition in favor, City Attorney Salter reviewed the criteria from the Ashland Municipal Code which says that should Council deny application approval a public hearing must be held and findings made of reasons. Salter further reviewe the Code but noted that most of what he had heard is a civil matte between the parties. Maher had said he is a member of the Chamber of Commerce and Sandr James, Executive Director of the Chamber was in the audience and asked by the Mayor to comment on the applications James declined comment saying that the matter had not been dicussed by the Cham- ber. June Anderson opposed the application saying that beer and wine should not be served outside - and in the middle of town. Sharon Thormahlen spoke in favor of the proposal. Mark Anderson, Pastor of a local church spoke in opposition, Lois Wenker said others in town .serve beer and wine outside their establishments and can see no reason to deny. Al Wills tatter said the City seems to be getting into a civil dispute, Laws noted that it is not in Council's purview to question the image of a business and doesn't feel an adverse effect is present and should problems develop, the license could be denied for renewal. Acklin agreed with Laws. The motion passed unanimously on roll call vote. PUBLIC FORUM Ron Roth, 6950 Old Highway 99 S. cautioned Council that if they sluice the reservoir as planned that lots of problems will be caused as were during the flood twelve years ago. Roth said that water from Bear Creek is being used for sprinking in the orchards to preclude freezing. Roth said that the early Spring further .........continued 3/18/86 P, I Regular Meeting ., ~. r, . PUBLIC FORUM cont. SHARON THORMAHLEN PACIFIC NW RAPTOR REHAB NATURAL MUSEUM PUBLIC ACCESS CHANNEL .Ashland City.Council.. 3/18/86 P; . complicates the proposal. Acklin noted that the reservoir was cleaned the year before the flood and there were 170,000 yards of sedimentation in 1974 and said there are different viewpoints on the process but Council is faced with a decision on the water supply for the City's 15,000 residents, Sharon Thormahlen said.that .two letters had been sent the City relative to two problems and expressed concern that she had not received an answer to. either letter. Thormahlen outlined recent problems with the Planning Department resulting from alterations done without a building permit and subsequent citation for same. Fregonese noted that both letters were given the City Attorney. Laws said that Council did consider the letter relative to OSFA and that no action was taken since no violation was found to exist Thormahlen said she feels she was dealt with unfairly and also said she is concerned about her property rights (at 130 Hargadine) as they relate to noise, traffic, loss of access to property etc, .caused by Shakespeare and again requested a letter from Administra tion. Thormahlen said she is also have problems at 433 Holly known as the Lamplighter and that her strong objections are lig~ti mate and she has hired an attorney. Dr, Ralph Wehinger, President/Executive Officer of the Pacific Northwest Raptor Rehabilitation Corp, reviewed plans for a Museum of; Natural History of the Northwest saying that four or five state will be represented and that funding plans have been initiated with the support of Bob Packwood, the Governor and others with a commitment from Packwood to chair fundraising and the Governor to earmark Economic Development monies. Wehinger said he is looking at a site at Walker andE. Main Street which would be ideal and has been given approval for 15 acres by S.O.S,C, pending feed-back from Higher Education. Wehinger said he would like the City to be involved and deliver in-kind services by having Planning Direct prepare grants.. Wehinger cited the economic impact of Southern Oregon by establishment of the museum and said he would report bac Fregonese asked Council to consider discussing possibility of a cable TV franchise with McCaw and Acklin moved to place the matter on the agenda; Reid seconded the motion which passed unanimously on voice vote. Fregonese reviewed the proposal for public access channel atS;O;S;C; and requested that the Mayor appoint a committ, to work with College. The Mayor said he has discussed the proposa with the College and appointed Don Laws, Brian Almquist, John Freg onese, .Bev Bennett, Tim Shove Claude Curran, Richard Kaough and Jo. Miller, 3/18/86 P. 5 Regular Meeting ,;.- . . f ORDINANCES, RESOLUTIONS & CONTRACTS Land-use/Employment Dist. Trans. Appropriations OTHER BUSINESS ADJOURNMENT "A" St. property Northwest Section Reservoir Site Reeder Reservoir Sluicing ADJOURNMENT '-" Ashland City Council 3/18/86P Second reading by title only was given an ordinance amending the land-use ordinance pertaining to uses permitted in the Employment District and Laws moved to adopt; Acklin seconded the motion whicl passed unanimously on roll call vote. A resolution transferring appropriations within funds was read and Acklin moved to adopt; Reid seconded the motion which passed unanimously on roll call vote. Reid requested a list of City-owned property saying she had heard the City was willed property on Ohio. Salter said it will be sole for Hospital expenses. Almquist said he would look for the list. Council adjourned to Executive Session at 9:50 P.M. Council reconvened at 11:15 P.M. and Reid moved to place on the agenda the purchose offer for "A" Street property; Laws seconded the motion which passed unanimously on voice vote. Reid moved to consider and proceed on offer made by Ashland Hardware with terms as stipulated; Laws seconded the motion which passed unanimously on voice voteo Acklin moved to place purchase office for NW Section reservoir site on agenda; Reid seconded the motion which passed unanimously on voice vote. Acklin moved to instruct staff and City Attorney to proceed with offer received; Bennett seconded the motion which passed unanimously on voice vote, Elerath moved to place the matter of Reeder Reservoir cleaning on agenda; Laws seconded the motion which passed unanimously on voice vote. Bennett moved to instruct Administration to proceed with settling pond while waiting for response from the Division of State Lands; Elerath seconded motion which passed with Elerath, Bennett, Acklin and Laws voting YES and Reid opposed on voice votE The meeting adjourned at 11:20 P.M. to Thursday 3/20/86 at 4:00 p, NanE. Franklin City Recorder L. Gordon Medaris Mayor 3/18/86 p, 6 ~, , Minutes of the Adjourned Meeting Ashland City Council March 20, 1986 Mayor Medaris called the meeting to order at 4:00 P.M. on the above date in the Civic Center Council Chambers. Elerath, Reid, Bennett, Acklin and Laws were present. The meeting adjourned. to executive session at 4:02 P.M. under authority of O.R.S. 192.660 relative to possible litigation in the. matter of pending Reeder Reservoir sluicing. At 4:31 P.M. Council reconvened, and Bennett moved to withdraw the request for a permit from the State Land Board to sluice Reeder Reservoir in the spring of 1986 due to the short amount of time available to sluice and the risks being great; Reid seconded. Elerath questioned if it is wise, even sluice as much as possible this year. nature" went against us this year, and in January or February. On voice vote Reid, Bennett, Acklin, Laws - YES, Elerath - NO. wi th limi ted Alsing noted next year it time, not to that "mother should be started Alsing asked for direction from the Council concerning the settling pond being prepared at this time. He said it would be to our advantage to proceed and have water run through it this year to see how it works. Alsing said there is a small reservoir above the Park that is drained now and suggested that it be cleaned at this time since water in and out can be controlled. Ken Mickelsen, Park Director, said the experimental pond is on Park property, and they have some concerns about the area. He said when they agreed to the pond, it was on the condition that the area be returned to its original state after the sluicing period. He is not sure the Park Commission would want a 'mud hole' all year 'in that area. Laws said it would be only for one year. Mickelsen said the request would need to go before the Park Commission. Reid said she would make a presentation; and the Park Commission would be kept informed. Elerath said he feels the long range solution is a settlement basin. Almquist said he did not want us to commit to trucking away silt every year and said sluicing during the time when there's no liability is the solution. Reid asked that, when studying the situation, the amount of silt that would have to be moved should be looked at. . ......-.... ...- . .. page 2 Alsing invited the Council to go up and view the reservoir while the water is down. Meeting adjourned at 4:45 P.M. Nan E. Franklin City Recorder . L. Gordon Medaris Mayor . DRESCHER & ARNOLD " . ATTORNEYS AT LAW ALLEN G_ DRESCHER, P,C. G. PHILIP ARNOLD 3OOE.MA1N. P,O,BOX760 ASHLAND, OREGON 97520 March 24, 1986 TELEPHONE {5Q31482"",~ Honorable Gordon Medaris, Mayor Mr. Don Laws, Chairman Ms. patricia Acklin Ms. Susan Reid Ms. Beverly Bennett Mr. Everett Elerath Dear Mr. Mayor and Members of The City Council: I wish to be considered for the appointment to the current vacancy on the Ashland City Council. My qualifications include my previous experience on the City Council, my involvement with City government as a member of the Citizens Budget Committee and as a member of the Community Health Care and Future Social Service Needs Committee of the City of Ashland. I would like to continue that involvement in City government by serving as a member of the City Council. I would consider it a pleasure and an honor to serve with each one of you in that capacity. Sincerely, c;t!d ~ GPA/amy t . . , \. ) ~ '.::,\\-l< d_ (' '! \.~ \\ : .......f\1. ,... -.- .' ~- \\\\\ ; . -; ,""- \ \ ).... ..... .' o.<i- / f,"' \... .. /'{O<>" // J.71dd~tJ~ "~5~/ ~ -;1.7, '''" ()~: &y ~ 7o.wl~ J .~ Ctu-U'l4~ ..JJ(I__ .~~~- /'~ i ~~ t~ ~J a .4 1: . .~~.41u.-~ ~7 ~ry ~tMl~t, UA.-u~!-iJ.~-I~ ~.::< . 7~:-4.(q-;;-:,. fit ~ ~~-J;t7 ~ ~ Cd ar. ~ike;j f;:J~~::;AO-ej;';4-..jJ~i~~"".'" . tU~~# ~.e~ .~kI. 7.JL~~MI.dt'-~t~~~~ . ~~tL- .~~.z;JL,~~r'4.tl.y~ .~.zL. ~ .~"7A- .ty7L ~ ~;:t/~bu."1A- ~ ~:d/ ~~~/~.W~ ~A..I~4A.;a-...f ~~ Y'~.~ d~, [,Je. ~ tLl~.~Mot .ff": ~ ~ i ;t/v- ~~:... ' . t2t/ ,/~ ---- ."- /l.<-/~~ 7 21__ ~""-" fL4?-f. tJ/W-I." ::~ ~.i; d..e-,to!U4'':~'~'~ tvJd7~~' w/.-y . dUI~~4'b 1l.U~1(.? . ~ .-'1 du- .~ ..W-L {1..~,.I!J;4, ~~, 2I~ ~ ~- ~ ~,,,,,~: ..P4'../-, tvL .W:d~ P d.y ~ ~ ~ rl\o1A..-"v ~/~. ~ .-t<-'-L .~ ~ ~ ,~/Jf..UJ ~ -fJ f.J J.~ .~~.~ 1.::J ~~ ~ :t/,-q ;t. /.J-U.- g-.J zI...A v..r~ A1h~ H'-" ~~. .... .~~_....__.._~__~___7~.8 -- --. ) .. '\. 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Box 352 Ashland, OR 97520 March 22, 1986 o Ashland City Council Ashland City Hall Ashland, OR 97520 Gentlemen, My enclosed resume is forwarded for your information. I would like to be seriously considered as a replacement for Karen Smith on the Ashland City Council. Prom 1970-1975, I gained extensive insight on the mechanics of government while performing clerical duties and canvassing details for California State Assemblyman John Vasconcellos. Be- cause of the experience and understanding derived from my associ- ation with him as well as other state legislators, I believe I can serve on the Council in a creditable manner. My family moved to Ashland when I was six years old and I was taught in the public school system of this city. As a long-time resident, I feel the Council would benefit from the representation of someone with a viewpoint compatible with that of others raised and educated here. Thank you for your eonsideration. Sincerely, ~R-~ ALMA J. JEFFERSON En c 1. ! " NAME: ADDRESS: PHONE NR: OBJECTIVE: EDUCATION: Alma J. Jefferson P.O. Box 352, Ashland, OR 97520 482-8611 I am genuinely interested in serving on the Ashland City Council and believe my background and experience will allow me to serve in a fully qualified manner. I am keenly concerned about every aspect of city government and have had ample exposure on the legislative process at the state level in California. . San Jose State College, San Jose, CA.~ Home Economies, (Dietetics); Minored in Sociology, 19Q6-1949. Dale Carnegie Public Speaking Course, 1960 (Graduate). EXPERIENCE 1976-Present Self-employed, Health, Ashland, OR. 1977-Present Periodie Guest Speaker, Health Topics, Southern Oregon State College, Ashland, OR. 1980-Present Foster Home Care for elderly people. 1983-Present Professional Demo Services (part-time), Springfield, OR. Assigned to Ashland area. 1985 Guest Speaker, Health/Healing, KSOR Radio, Ashland, OR. 1983 1973 Guest Speaker, Health and Healing Symposium sponsored by the Bahai Community, Medford, OR. Clerk Typist, Franchise Tax Board, San Jose, CA. VOLUNTEER WORK 1981-Present Hostess, Oregon Shakespearean Festival, Ashland, OR. 1975 West Valley Womens Club, San Jose, CA; cut tapes for use by blind ehildren. 1974-1975 San Jose Bicentennial Commission, member of Speakers Bureau, San Jose, CA. Addressed large groups on subjects of Bicentennial interest and answered all questions posed by the public. 1970-1975 Clerical duties/canvassing details for State Assemblyman John Vasconcellos and State Assemblywoman Leona Eggland (CA). Assisted other state/federal legislators in government campaigns. 1966-1973 Hostess/supervisory duties, San Jose USO Cluh, CA. . .' RESUME: Alma J. Jefferson (Cont'd) 1966-1970 1963-1965 1964 1964 1957-1959 REFERENCES: VOLUNTEER HORK (Cont'd) Secretarial duties, Mothers Club, Bethel 293, Jobs Daughters, San Jose, CA. Secretary, San Jose Dale Carnegie Alumn Assn, CA. I.'ental Health Assn, San Jose, CA; fund raising projects~ Volunteer, Agnews State ~ental Hospital, Agnews, CA. Worked on special projects to re-introduce patients, ready for release, into the mainstream of society. Resided in Brazil as the wife of a U.S. Naval Officer. Performed hostess and related details (Ri~ de Janeiro). Assumed all protocol obligations required. Served as Secretary, Navy Wives Club; member of Womens Club of Rio de Janeiro. SKILLS Simplified Bookkeeping; Typewriter; Adding Machine; Cash Register; Public Speaking. PERSONAL PROFILE While residing in Brazil (1957-1959), I actively par- ticipated in numerous people-to-people programs and protocol affairs. Gained an in-depth exposure/insight on the customs and culture of the Brazilian people. Have average knowledge of Portugese. My interests include reading, poetry, bridge and hiking. I have a vital concern for legislation dealing with prison reform, education, health and human rights. ME~1BERSHIPS Southern Oregon Historical Society. Daughters of the Nile. Marjorie O'Harra, 1235 Toleman Creek Rd, Ashland, OR, 97520 Joan Boyden, 108 Mistletoe Rd, Medford, OR 97501. Georgia ~agness, 314 Luna Vista, Ashland, OR 97520. 2 . 'I 917 E. Main St. Ashland, OR 97520 March" 25, 1986 Dear Mr. Mayor and City Council Membersl I would like to be considered for appointment to the City Council vacancy to be filled at your April 1, 1986 meeting. I feel I have the qualifications and back- ground to be of value to the City Council and citizens of Ashland. I have lived in Ashland for five years while owning and managing two businesses. I am also a licensed tax preparer in Ashland for H & R Block. I have attended numerous council meetings and keep informed on current city issues. My background also includes accounting, small business management and dealing with the public for over ten years. The most important asset that I can bring to the City Council is my accessibility to the people and them to me. Through my businesses I have access to a wide cross- section of the people of Ashland. My organizational skills, thoroughness and efficiency have been of great benefit this year in my position as Secretary of the Ashland Little League. I hope that you will give my application careful consideration for this appointment. I think I can be of service to the community and bring a balance to the Ci ty Council. Sincerely, ~ ~~~ ~~~---xAJ Lorin E. Parsons f Personal. . Born 4-24-53 Chester, PA Married Three Children ages 5,7,9 Moved to Talent,Oregon 1977 Moved to Ashland, Oregon 1981 Education. 1984,85- Two courses of Income Tax Preparation, H & R Block Passed licensing exam 12-6-84. 1982-83- SOSC, Completed through third year of accounting degree program. 1971-1975 Stockton State College, Pomona, New Jersey Bachelor of Science Degree in Mathematics with Secondary Teaching Certi~ication. 1971 Graduated Springfield High School, Springfield, PA Experience. 1985-present Licensed Tax Preparer for H & R Block 1981-present Owner Ashland Country Grocery with Video rentals added in 1983. 1974-1977 Cumberland Farms, New Jersey, store manager :-r I -"", , . ,. . .'. _. .' <' ~~o/~~ " ~~ ~eJ , ,1!lxt1t~ O;yn. i i<&tu- ~tLfJ ~ ~ I. I ,.. i '!J/~/~J- ~~~~- I /J uu' M CiU-?<..-o/tPYJ ~ '~e.e..-r I~'~r~ _ I!/te~~ -PJrlly t/u I ~ ~)(MUAA-- - . I . I i , i .' . , , , i' ~. ~.. ~ ~. /&;dd<4ll~' ~d. dvM' ... /,r')--. / V/l-( ., MAR 2 1 RECTI - ~.v~,~ .mv- Jj 7jl-=+l~ . MAR 2 1 REJ:'U , ., Alfred Willststter 12" Central Avenue Ashlend Or 97;20 h82 28n 1":-,r Honoreble Ashlend vity Council "emhere I "ould like to ~e thie opportunity to exprese cry intere';t.in filIin, the recently vacated Council ee~t. Aehle"d resident 20 yeers. ,!erried,three sons ell grRdllete"of tl-,e A"hl~nd Schooih syetem Former "ouncil 'IJe-,ber, continued interest in civic affeirs Eusineee o"ner/operetar. :orUfn <'ervice steff offioer, dlitary eervice ~'i'.JU, Korea, Hetir~d !1~serve officer ::lected t.) the Ra!,iJe Volley 1'ransithDiRtrict. board f97i!, helped guide s con- cept to a r~r;lity, cu:-rently "!e~:ber of' the budget Co"~ujltt;.ee. I feel r:y co"t inlled interett inthe ci t.~ of Ashler.d as "ell roe the Rorue V211~y HOlllrl ::iv~ ~d~i"t~::;::::l di.n:::nsion to the current city council. ~.~ inde- pendence, "'/ co::cern for the co","!unity, affords ",e the luxl,ry of ohjpctiv1ty. as well 8s wDrki~~ uithin th~ finsncial constre~~~ts prior to the advent cf revenue sheriO[e If : c&n f'.nnis~j nr:;y infor:nEltion of odcito~:81 it:lpE\ct plenee f~~l free to ce.r;tsct I~e [,t ~~e f1bo'J~ rhone npmhp'r. finc::~y wJLtt#- ~ed "illstetter '. . ctII em n r a ndum March 27, 1986 'ffi 0: Members of the City Council Jff rom: L. Gordon Medaris, Mayor ~ubjed: Appointment to Bikeway Committee Due to the resignation of Donald Daoust from the Bikeway Com- mittee, I am pleased to submit the name of Roger Christianson as the replacement. I respectfully request your approval of Roger Christ- ianson to the Bikeway Committee. -- ~".' / " ,/ / / 80 Hargadine street Ashland, OR 97520 February 27, 1986 Mr. Brian Almquist C/O Ashland City Hall Ashland, OR 97520 Dear Mr. Almquist, We request an opportunity to appeal a decision made by the Ashland Planning commission regarding our request for a C.U.P. for a seasonal travelers' accommodation permit at 130 Hargadine Street, Ashland, OR. We feel that unfair objections were raised about our proposal and that an uneven application of planning criteria was used in issuing the denial of our request. We are enclosing $50.00 as the fee to file an appeal. We would like to make our arguments in front of the City Council on April 1, 1986. Sincerely, c&--~~Lc2-__ Sharon Thormahlen ST:bc Enclosure. u (~) BEFORE THE PLANNING COMMISSION CITY OF ASHLAND, OREGON IN THE MATTER OF PLANNING ACTION #86-009, A REQUEST FOR A CONDITIONAL USE PERMIT AND ASSOCIATED SITE REVIEW FOR PROPOSED TRAVELERS ACCOMMODATIONS TO BE LOCATED AT 130 HARGADINE, ASHLAND, OREGON. A VARIANCE IS ALSO BEING REQUESTED TO ALLOW THE DE- VELOPMENT BEYOND 200 FEET FROM AN ARTERIAL STREET. APPLICANT: SHARON & PHILIP THORMAHLEN ) ) FINDINGS, ) CONCLUSIONS ) AND ORDERS ) ) ) RECITALS: 1) Tax Lot 5000 of 39lE9BC is located on the southeast corner of the intersection of Hargadine and Fork Street. The site is approximately 15,000 square feet in size and is zoned R-2. 2) The applicant has requested approval of the Conditional Use Permit and Site Review to allow for a temporary (31/2 months out of the year) travelers accommodations in four existing apartment units on the site. <The application also involves a request to allow a tenant to act as a co-applicant for the use. The variance is necessary to allow the use in excess of 200 feet from an arterial street, East Main Street. 3) The requisite criteria for approval of a Conditional Use Permit are found in Chapter 18.104 of the Ashland Municipal Code. The criteria establish that first, the application must be in conformance with Ashland's Comprehensive Plan. Second, that the location, size, design and operating characteristics of the proposed development are such that the development will be reasonably compatible with and have minimum impact on the livability and appropriate development of abutting properties in the surrounding neighborhood. In determining this second item, consideration shall be given to the following: a) harmony and scale, bulk, coverage and density, b) the 'availability and capacity of public facilities and utilities, c) tQ~ generation of traffic and the capacity of the surrounding streEr~'s, d) public safety and protection, and e) architectural and aestnetic compatability with the surrounding area. Approval of the use isralso regulated by the relevant criteria of Ashland's Site Review Ordinance, Chapter 18.72.050 of the Land Use Ordinance which requires that first, all applicable city ordinances have been met and will be met by the proposed development, second, that all the requirements of the site review chapter have been met, and third that the site design complies with the guidelines adopted by the City Council for implementation of the Site Review Chapter. Third, the approval of the variance can be based only on the Findings: first, that there are unique or unusual circumstances which apply to this property . ,..' ~.; u which do not typically apply to other similarly zoned properties within the city. Second, that approval of the application is necessary for the preservation of the property rights of the owner, third, that approval of the application will not be ma.teria11y detrimental to the appropriate development of the adjacent uses, and fourth, that the conditions which necessitate the request for a variance have not been purposely or willfully self-imposed. .4) The Planning Commission, following proper public notice, held a Public Hearing on February 13, 1986, at which time testimony was received and exhibits were presented. The Planning Commission denied the application as prepared. Now, therefore, The Planning commission of the city of Ashland f i.nds, concludes and recommends as follows: SECTION 1 FINDINGS 1.1 The Planning Commission hereby incorporates by reference the attached Staff Report noted as "Exhibit A" the Findings prepared by the applicant noted as "Exhibit B", the Site Plan prepared by the applicant noted as "Exhibit Co, slides prepared and presented to the commission at the Public Hearing noted as "Exhibits D and E", and a letter prepared by David and Barbara Wight noted as "Exhibit F". SECTION 2 CONCLUSORY FINDINGS 2.1 The Planning Commission finds that it has received all information necessary to make a decision based on the staff report, Public Hearing Testimony and Exhibits received and reviewed. 2.2 The Commission finds that the proposal will, in fact, violate the housing elements of the City's Comprehensive Plan. It will effectively displace four tenants from standard residential occupancy during the period of operation of the travelers accommodations. The Commission further finds that the application does not meet the criteria established in the Land Use Ordinance relative to occupancy of the use by owners of the facility. The co-applicant does not share in any of the risks or profits of the ownership of the travelers accommodations. The Planning Commission thus finds that this application does not meet the necessary established criteria for the use in this zone. . SECTION 3 DECISION 3.1 Based on the record of the Public Hearing on this matter, the Planning Commission denies Planning Action 86-009. . PA86-U0'1 CONDITIONAL USr ~P~~IT .APPLICANT: PH]\._~ :sHARON THORMAHLEN PLANNING ACTION #86-009 is a request for a Conditional Use Permit and associated site Review for proposed travel accommodations to be located at 130 Hargadine, Ashland. A variance is also being requested to allow the development beyond 200 feet from an arterial street. Comprehensive Plan Designation: Multiple Family, Zoning: R-2 (Low Density, Multiple Family), Assessor's Map # 9BC, Tax Lot #5000. APPLICANT: Sharon & Philip Thormahlen l...i STAFF REPORT .-'....-..,' .~., " ',,:,:"," . ":'::':" - ,. :. ~;.::: "'. , ,..... . '~".. \ '. .- , . ., ' .... ,", .. ,. .. .. ,. ....... "_.' ';'c~",".,-,:.'.':. .. ~W~~;':g;;,!'~;!\~ti;!'i[i;i;;~f1?i~~ff,%tN;'iJiS#f1!'E!';';;;i!4i!;!'1'K~~!!I(.;:~.~:J.;.%4~.;,{r.J.>,~.'[.;~~~' . ;'.:.~ . '.. ',' '-":.: ' . .,'-. , ';~."';'. .'.-','::. ' ""'_;..' ,:;,:_,_J, .:... ..'. .... ......'. -...,...::.. -. ~,' . ~.., '.:. ,.' ~ .. '-' :~. ...' ... . ,. :,;;', ~'..-"',: ... , . . 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"'" ".' .,',' ,-:--:"~~,,;-: '''-../ i ./ pregonese gave the staff. report pointing out the primary goal of the R-2 Zone is to provide housing and that if this application were approved, it would mean displacing tenants from the existing apartments. Another reason staff recommended denial of this application is that the applicant would not be living at the site for which the request was being made and this violated the ordinance which requires owner-occupancy. Yet another concern, Pregonese pointed out, was the fact that the applicant had received a $5500 grant to rehabilitate this site and if this application were approved, the applicant would have to pay back the grant. Winthrop brought up the Colony Inn application in 1977 when they received approval for traveler's accommodations and noted that the ordinance for traveler's accommodations was passed in 1982. Stout questioned the rental rates at the existing apartment complex and pregonese stated from $205-$270. Winthrop stated he had an exparte contact friends living there). At this point the Public Hearing was opened. PUBLIC HEARING Sharon Thormahlen, 80 Hargadine, felt she was being treated unfairly from the time she brought in her application to the Planning Department. She compared her application to that of the duplex approved the night before, to the winchester House, and others and wanted to know why hers was different. She showed ads from the local newspaper for the summer months of July, August and october proving there was no rental housing shortage during those months when. she wished to run the traveler's accommodations for which she was applying. She justified the accusations of displacing tenants by saying she would only vacate one unit at a tim~ to see what the response would be and that she had no intention of putting virginia Whittle out on the street (an 82 year old resident of said property). As a matter of fact, she intended on offering her senior housing in another complex which the Thormahlen's owned. She resented having to bring up the personal problems between herself and her tenants. Stout asked Thormahlen if there was any problem in paying back the loan and Sharon said no, she had already talked with Jane Davis at Housing Rehab. Winthrop felt the applicant did not, for obvious reasons, address the housing goal and Thormahlen, using the paperwork from her application on the Stonehouse, thought she had. Winthrop further questioned the implication that the Planning Department was conspiring against her application. Thormahlen explained that she felt Shakespeare liked that corner "just the way it is" and.she said the Planning Department's argument that this was an R-2 Zone was "pure fantasy" considering the intense commercial use by Shakespeare of that corner. She felt the noise from the Theatre may ~e one of the reasons she had trouble keeping tenants in this partIcular apartment complex. \.;:.2;.) \.,.~j Kennedy asked when the traveler's accommodations would be in operation if approved and Thormahlen stated from 20 June through 10 September. Fregonese stated that according to utility bills, there showed very little turnover in those apartments which conflicted with the applicant's statement that she had a high vacancy rate. Diane Hearst, Apartment #1, 130 Hargadine, said she has lived there since August of 1984 and felt it was a privilege to live there. She said Shakespeare never disturbed her. She felt it was unfortunate that her landlord did not inform her of this application but she heard it from hearsay. She wondered if she would be evicted without notice and how it would affect others. Charles Howe, 106 Fork, owns 20 units behind the Windsor Arms. He felt the two Bed and Breakfast units they already have at the Stonehouse should be adequate and he respectfully requested denial of the application. William Biddell, Apartment #1, 130 Hargadine, said he respected the Thormahlen's right to maximize their returns on their investments but felt finding reasonable rental housing in Ashland was becoming a major problem in Ashland. He said Sharon was correct, that there were plenty of units available, but he referred to them as "college dive houses". He referred to the Colony Inn as the "Felony Inn." Be said before long only the elite will be allowed to live in Ashland. He wanted to stress that his argument was not against the Thormahlens but the action itself. Eric Hearst, Apartment #2, 130 Hargadine, said it was hard to look for another place to live which would be as clean and convenient and reasonably priced. Fregonese read a letter from David and Barbara Wight of 180 vista which was against the application because of the.area, and the fact that the streets were closed during theatre time and that might create a problem for out of towners staying at this location. At this point the Public Hearing was closed. COMMISSIONERS DISCUSSION AND MOTION Winthrop confirmed the shortage of apartment housing in Ashland and again stated that the applicant did not address the issue of housing. He felt the area was attractive to tenants and would vote to deny the application. .Kennedy questioned if other R-2 Zone properties have previously been involved in application for traveler's accommodations and Fregonese mentioned the Hersey House and the Coach House Inn but claimed that in 1982 the primary concern was the economy whereas, in this case, tenant displacement is the primary concern. Since 1980, apartment housing construction v \,--.J has virtually stopped and there is no housing rehab money left. Stout felt the applicant made a good case concerning the uniqueness of the area and felt she could remedy the situation by trying to change the zoning. He said they were not a legislative body and she might want to approach the city Council on this matter. Kennedy validated the need for affordable traveler's accommodations and also suggested the City Council. Benson stated the City has done a lot to rehabilitate the complex for renters and felt the affordable housing should remain available to residents. Thompson moved to deny Planning Action 86-009 and Winthrop seconded. The motion was unanimous to deny. STAFF BUSINESS Fregonese informed the Commission that there was an application for a comprehensive plan amendment at the North Ashland Interchange. The history of the city and county disputes and the current policies agreed to in the city-county urban growth boundary agreement was reviewed. Staff recommended that the commission take a strong stand recommending denial of the application for the zone change. commission disscussion ensued. Benson moved to reccomend denial of the zone change to the county, and to request that the City Council take a similar stand. Winthrop seconded the motion. Motion passed unanimously on a voice vote. ADJOURNMENT The meeting was adjourned at 9:45 p.m. .... ~ \.--. February 11, 1986 Ashland Planning Department Ashland City Hall Ashland, Oregon 97520 I'/..ANNIN&. AC7'loA/ # 8~ -OO'f Re: PLANNING ACTION '86-009 - request for a Conditional Use Permit and associated site review for proposed travel accomodations to be located at 130 Hargadine. Street, Ashland, and the related variance request to al low the development beyond 200 ft. from an arterial street. According to the statement received from the Planning Commission, this area is zoned R-2 (Single Family Low Density) and the Comprehensive Plan Designation is Low Density, Multiple Family. My husband and I are property owners and live at 180 Vista Street -- at the intersection of Fork and Vista Streets--one block above the site in question. We have been at this address since 1961. Our concerns about the impact that .approval of this request might have on the area in whLch this property in question is located are: I. Although Mr. Thormahlen has designated offstreet parking which would be adequate for I car per unit, this property is located at the intersection outside the Shakespearean Festival Theatre--one of the most highly congested areas of Ashland during the summer season. Afternoon and evening theatre goers park on both sides of Fork Street between Hargadine and Vista; and Fork Street is the access for Mr. Thormahlen's off-street parking. With different tenants possibly every night, a potential problem in parking could .arise should people in the same unit bring more than one car. 2. Anyone not I iving in the immediate area surrounding the Festival Theatre may not be aware that access to this area is blocked from all sides six. nights a week from 7: 45 p.m. until the completion of the evening's outdoor performance usually between I I :00 p.m. and 12 midnight Barricades are placed at Pioneer & main Streets; at Hargadine behind the Mark Antony Hotel; at Fork and Vista Streets--our intersection-- and at the Pioneer Street entrance in the park. There is no way that motel/travel accommodation guests could reach Mr. Thormahlen's proposed motel during the evening hours without creating both a traffic hazard and noise adjacent to the outdoor theatre. Even permanent residents who live within and on the fringe of this barricaded area are discouraged from entering it--disturbing the outdoor performances. We have respected this considerable inconvenience for 24 years for four months or one"third of each year so that when we have summer guests arriving in the evening, it is necessary for them to call us to arrange for us to meet and guide them via backstreets to our home which is only 2 blocks above Main Street. I dwell on this lengthy explanation to express our fear that opening up Mr. Thormahlen's area to overnight visitors could destroy the network of quiet which we help maintain in order to add support to one of the major sources of income within Ashland. . Gv. h i b h~' ';:- .' " u I I '-...../ Ashland Planning Department - February 11, 1986 - page 2 3. In addition, because we live only oneoblock above the festival, we have had to curtail our socialyactivitles during the summer. My husband is a musician, and we like to hold sessions at our home. However, during the summer, these are limited to Monday nights when there are no scheduled activities in the outdoor theatre. Because Mr. Thormalen proposes overnight motel accommodations, we bel ieve I:.~' the potential for uncontrolled noise is very high inasmuchas It will be impossible for ih'i'm, to guarantee that vacationing guests will be interested in the Festival functions and will respect the need for maintaining the silence: vital to the outdoor productions across the street. We hope that the commission wi I I consider these concerns as they make their decision on this request. . v \....-/ , a ~i\6I-*-~ STAFF REPORT , February 13, 19B6 PLANNING ACTION #: 86-009 APPLICANT: Philip and Sharon Thormahlen LOCATION: 130 Hargadine (corner of Hargadine'& Fork) ZONE DESIGNATION: R-2 COMPREHENSIVE PLAN DESIGNATION: Low Density, Multiple Family ORDINANCE REFERENCE: 8.24.010 REQUEST: Conditional Use and Variance to convert four existing apartments into traveler's accommodation units I. Relevant Facts 1) Background - History of Application: There have been no prior applications at this site. Across the street at the Thormahlen's residence, they have two existing traveler's accommodations which are located in their basement of their home. 2) Description of the Site: The site is approximately a 15,000 square foot parcel which slopes the north approximately 10- 15 percent. The site is fairly intensively developed with six apartment units and nine parking spaces. The vegetation at the site is conventional landscaping, in relatively good shape. 3) Surrounding Area and Land Uses: This property is very close to the Ashland Shakespearean Festival which is located only a few feet away near the corner of Fork and Hargadine. The property immediately to the north is the City Parking Lot on Hargadine, to the south and east is mixed multi-family and single-family residential development. 4) Detailed Description of the Proposal: The applicants are requesting that the four existing apartment units be permitted to be rented in the summer as traveler's accommodations. They specify that they would be operated during the summer season only. The properties are located more than 200 feet from a collector or arterial and therefore require to have a variance to permit the location of travelers accommodations. The ordinance requires that the project be applicant occupied. -1 - \..../ ,......) " The co-applicant, which is apparently a renter of one of the Thormahlen's apartments which are located at 96 Fork, would be considered the co-applicant for the purpose of meeting the requirements of this section of the ordinance. The property was to have been restriped as a condition of the prior traveler's accommodation to accommodate 11 spaces, this has not been done to date. There are nine spaces on the current plan, which must provide for one space for the existing traveler's accommodation. II. project Impact and Assessment of Applicant's Findings The applicants have made the case that this project is in conformance with the Comprehensive Plan because of the economic benefit of increasing travelers accommodations in the City. They further stated in their findings that they have a "high summer vacancy factor" and also "the commercial zoning of the majority of the neighborhood properties creates a condition that is being ignored to think thatR-2 zoning, without a buffer zone, next to an intensely used commercially zoned area can be used exclusively for a quiet residential use, is pure fantasy. The reality of the conditions existing in this area is that it is totally commercial, growing more so each day. This location is unique and requires special attention." Staff must take exception to these findings and must recommend denial of this application for the following reasons: The applicants have not addressed the relevant sections of the Comprehensive Plan. The major goal to be addressed is housing, not economic development, as this is in a residential zone. In prior applications, the issue of housing need not have been addressed since most of the Bed and Breakfasts were conversions of single- family homes into travelers accommodations where the applicant occupied the site. This is not the case at this location. These are apartment units being used by Ashland citizens for housing, and displacing them has an impact far beyond this application. The goal of the housing element is to "ensure a variety of dwelling types and provide housing opportunities for the total cross-section of Ashland's population, consistent with preserving the character and appearance of the City." This is one of the most important and substantial goals of the Comprehensive Plan, to, in other words, to make sure that there are places to live in Ashland for all the people in Ashland, regardless of their income. The reason that residential zones are set up is to provide an area which can be developed in residential uses to accomplish this goal. These areas must be protected not only from incompatible uses but from speculation caused by permitting more profitable commercial uses. - 2 - u u This goal is repeated in the purpose and intent of the R-2 low density, multiple family zone, which states as follows: "8.24.010 Purpose This district is designed to provide an environment suitable for urban living. The R-2 district is intended for residential uses and appurtenant community services. This district is designed in such a manner that it can be applied to a wide range of areas due to the range of residential densities possible. In addition, when appropriately located and designed, professional offices and small home-oriented commercial activities designed to attract pedestrians in the Railroad District are allowed." Both of these above goals indicate that the primary use of the R-2 zone is to provide housing for moderate and lower income persons in the apartment housing market. Any other uses of the R-2 zone are subordinate use and cannot conflict with these goals. This is one of the most important findings to make in the request for the conditional use. The Comprehensive Plan envisions that about one half of the new population in Ashland will be in the housing market for rental housing. This was based on the current situation in 1980. Since that time, the City's population has increased by approximately 700 persons, meaning that 350 new residents in this City have entered the rental market. Given the average person per dwelling unit in apartments of 1.8, this would require 194 new housing units to be constructed in the rental market since 1980. While the City has more than met its demand for single-family homes, the economic conditions have not been favorable for the development of multi- family homes because of higher interest rates and higher construction costs in the 1980s. Therefore, since 1980, one 12- unit apartment complex, one fourplex, and five duplexes for a total of only 26 units have been constructed. This leads us to believe that there is already a shortage of apartment units. These apartments~ while close to Shakespeare, apparently do not have any problem being occupied. While the applicants claim a high summer vacancy factor, a check on the utility records indicate that the last date of disconnect was August of 1984, so they have not had a vacancy in well over a year and a half. Prior to that, any vacancies were filled within a day with one exception where there was a two week period for a vacancy in a unit. Whatever problems there are, being so close to the Shakespeare festival, apparently there are benefits too, as there is no problem in filling these units. The City of Ashland has also invested heavily in improving these units through the weatherization program and the housing rehabilitation program. The applicants have units received literally many thousands of dollars in grants and no-interest, - 3 - , . o , ; ~, deferred payment loans so there would be energy efficient, safe rental housing in the city. The Conservation division has weather- ized these units three times, increasing their energy efficiency as new programs became available from BPA. The housing program required that the rents be kept at their current levels, $270 for three units, and $205 for one, for 5 years. If the application were granted, the loan of $5,458 would have to be repaid. The bottom line is that the granting of this application will displace Ashland residents and will remove four units off the market for tourist housing. There is no summer vacancy factor. People live year-round in these units as they do in other units. The Planning commission should, based on the housing shortage, restrict Bed and Breakfast to single-family home conversions and not permit conversion of more multi-family units, especially bonafide apartment units with a very low vacancy factor. We believe that there are no significant factors which will allow the commission to differentiate these units from other apartments in the downtown area. If you determine that this application will not cause damage to the city's housing stock, there will be a large scale conversion of apartments to this use. The economics are plain. While an apartment owner can receive less than $10 a day from a renter, he can expect $30 or $40 a day from a traveler. Another serious problem we have with this application is the status of the co-applicant. The co-applicant is not a property owner, nor will be co-applicant share in any of the risks or profits of this application, but is simply an employee of the Thormahlens. The co-applicant is a long time renter of the Thormahlens and will be housed in the Thormahlen's rental unit. We view this not as a co-applicant but little more than a manager. The City Attorney has already stated that the Thormahlen's location in their residence across a public right-of-way does not qualify as applicant-occupied as required by law. (City Attorney opinion attached). Therefore, we must consider this to be a violation of this section of the code. We feel that this application could be denied on these grounds alone. Again, we feel that the Planning Commission should be very careful about requiring applicants live on the site to maintain the residential character. of the Bed & Breakfast Accommodations. III. conclusions In conclusion, staff feels that this has two very detrimental aspects if approved. 11 The application would remove needed housing from the residential zone, displacing Ashland residents for tourist housing. This would have a detrimental effect on the rental market, would - 4 - u u , establish a precedent that would lead to approval of properties in similar situations, and would violate the Comprehensive plan Housing goal, and the Purpose and Intent of the R-2 zone. 21 The co-applicant status is questionable, at best, and appears to be simply a reason to have a person who can be named co- applicant living on the property, not a co-applicant in fact. The Planning Commission should not approve an employee as a co- applicant. We believe that this rule was written to prohibit motel style employee arrangements in the residential zones. Therefore, we must recommend denial of this application for these two reasons.' IV. Reasons for the Denial of the Application 1) Granting of the application would violate the housing goal of the ci ty 21 The co-applicant is not an applicant, in fact, but an employee of the Thormahlens, not sharing in the risks or profits or ownership of the Bed and Breakfast. - 5 - v v' ~iJa;i- "B REASON FOR REQUEST: To be allowed to rent 4 existing apartments on a daily basis as tourist lodging. The location being directly across from the Shakespearean Festival Complex at 130 Hargadine. A. The Proposal is in conformance with the Comprehensive Plan Findings: The operation of the proposed travellers accommodations will succeed in achieving the reinforcement of stated goals in the Comprehensive Plan. Travelers coming to the area will be allowed to park their cars off the street and lock them for the duration of their stay. The convenient location puts the guest in the center of everything. The adjacent theatre, park; shopping, and restaurants are literally at their feet. The interest displayed by tourists in the property leads us to believe that the approval of this application will fill a desire of tourists to be able to enjoy the theatre and all the available activities associated with the theatre with accommoda- tions that offer long-term comfort and ease. The continued improvements to the property would be helped along by income generated by the proposed endeavor. B. The location, siz~, design and operating chaiacteristics of the proposed development are such that the development will be reasonably compatible with and have minimal impact on the livability and appropriate development of abutting properties and the surrounding neighborhood. Findings: The property to be used as traveller aceommodations, although in a residential area, is notably set off from the sur- rounding property by the natural setting. Having only one immediate neighbor other than the Festival property and Lithia Park we feel that the lOW-key operation of a Residence Inn would not detract from our neighborhood. The current status of the property is that of apartment rental. The effect on the neighborhood would be neglible beeause of the fact that during the Shakes- pearean season there is a constant flow of visitors in the area. In the current year over 315,000 people impacted the immediate area surrounding the subject property. The actual housing of tourists would go relatively unnoticed. The transient factor already exists -1- , , u u because of the park and parking for the theatre that regularly makes its way into the neighborhood. The proposed Residence Inn would have two applicants operating the accommodations. The "on-premises" co-applicant would supervise the actual on-site situation and making the guest feel "at home." The other co-applicant, who lives less than 50 feet away, would be in charge of rental and housekeeping. Each applicant would cover for the other when necessary. Approximately four (4) teen- agers would be employed part-time to perform the necessary chores. The period of operation of the proposed Residence Inn would be strictly for the period of June through September to coincide with the Shakespearean Festival's outdoor season. The property would return to month- to-month rental status as the need for rental housing increases with the start of the college year. The removal of these rentals from public housing for the sum~er months would not pre- sent a problem because of the high summer vacancy factor. This permit would be similar to the one previously granted the Colony Inn. The manner in which the Traveller's Accommo- dation Ordinance is written leaves no room for weekly rental of apartments or houses. In most areas that attract tourists it is possible to rent properties for periods of less than a month. Short-term vacation rentals are a need in this community that is not being met. A compatible answer to this need, in light of the Ordinance, is the Residence Inn. The concept of the Residence Inn is growing. This type of accommodation gives the guests privacy, comfort, and the convenience of home with the innkeeper taking responsibility for daily cares. The suites will be equipped with kitchens set up for light housekeeping and will enable visitors to simplify their visits to Ashland. This type of accommodation differs greatly from a motel because of the degree of involvement of the innkeeper and the level of service provided. The comparison of the subject property to a motel seem to be made mor~ because of the physical characteristics -2- v u of this building rather than the style or type of operation proposed. The existing state of livability of the subject property decreases dramatically during the summer months because of the noise, confusion, conjestion, and closing of the streets due to the demands of the Festival. This adverse impact on the normal standards of residential use alter the character of the area in a way that cannot be ignored. This undesirable condition reduces the economic feasability of the subject property and could, in the future, render the property functionally obsolete, and of course that obsolescence would manifest itself in a way that would be negative for the city. The commercial zoning of the majority of the neighboring properties creates a condition that is being ignored to think that R-2 zoning, without a buffer zone, next to an intensely used commercially zoned area can be used exclusively for quiet residential use is pure fantasy. The reality of the conditions existing in this area is that it is totally commercial, growing more so each day. This location is unique and requires special atten- tion. C. In determining the above, consideration shall be given to the following: harmony in scale, bulk, coverage and density, the availability and capacity of public facilities and utilities, the generation of traffic and the capacity of surrounding streets, public safety and protection, architectural and aesthetic compatibility with the surrounding area. Findings: The proposed conditional use would not affect the current visual status of the surrounding area. The existing developed nature of all adjaeent property and the proximity to the Shakespearean Center have established an aesthetic quality that will not be appreciably touched by the proposed project. By the very nature of the guests we would attract, the Residence Inn would provide convenient housing for them to enjoy the plays, performances, and features offered by the Shakespearean Festival. There would be no place in town to stay that is closer to the theatre. The facilities would be safe and convenient for the physically handi- capped and fill a need to provide the type -3- u u of accommodations consistent with their needs. The property would offer some housekeeping facilities. We know of no- where else in Ashland where this type of accommodation is available. The city services required by a proposal of this kind are currently in place and the generation of traffic and capacity of the surrounding streets would not be adversely affected because of the constant flow of traffic already created by the Shakespearean Theatre Complex and Lithia Park. Perhaps in a small way this proposal would help alleviate some of the conjestion by adding off-street parking placed for theatre goers. During the season a continual flow of visitors is insured in our area whether we operate or not. The entrance to the park, theatre and Carpenter Hall all front immediately on the same intersection of our property. The influence of the theatre on our neighborhood is of such significance that it overshadows any small endeavor on our part. The aesthetic quality of the neighborhood in relation to our Residence Inn would remain unchanged. No sign would be requested. We currently have an interesting mixture of ages and occupations in the people living in our area. The prevailing influence of the theatre and park on all of us living in the neighborhood has attracted a group of people to live in it that tend to have an appreciation for art and beauty at whatever level we each express ourselves. Our means of expression is to open our home to guests from allover and share with them a location that they want and a chance to "live" in Ashland. Any improvements we make will only be to enhance the image of a quaint small town. Although this is a commercial venture this is our environment also. We personally would not choose to live in a garish commercial area. We want to be proud of our home and guest house and hope to make this Residence Inn an exten- sion of that home. The very setting of the proposed Residence Inn attracts the kind of people that want a personal, quiet and reflective visit to the Festiyal and our city. -4- ~,,, (2) SUMMARY Conditional Use Permit/Travellers Accommodation 80 Hargadine, Ashland, OR. Number of un its requested: 4 Square footage per unit Unit A- 585 sq. ft. Unit B- 600 sq. ft. : Unit C- 550 sq. ft. Unit D- 585 sq. ft. Co-applicant's units ll80 sq.. ft. Common area [exterior] 400 sq. ft. rear 150 sq. ft. front Common area [interior] !3 Parking Spaces 6 on-site NOTE: All units have a private bath and some housekeeping facili- ties. Food service is planned. Exterior common area has an outdoor eating area. Easy access for handicapped individuals. ofJ1 . ..,- ~-.-_. . .NO~ic:-~~~-e::~y gie that a PUBLIC HE~R~N~on.e ~~~l~~i;-'----- request with respect to the ASHLAND LAND USE ORDINANCE will be held before the ASHLAND PLANNING COMMISSION on the 13th day of Februarv 1986, at 7:30 P.M. at the ASHLAND HIGH SCHOOL, ENGLISH LECTURE HALL, Ashrana, Oregon. At such Public Hearing, any person is entitled to be heard. If you have any questions or comments concerning this request, please feel free to contact the Ashland Planning Department, City Hall or call 482-3211, ext 253. ~ ; , ~.f;:;\"'.' :1 ,I ,I . '~";;"" ~ I ;{J :1; I , I l " () ~.. ...!; - t~;..rj 'P~Of'ClSe..l> 4-UNlT '1AAVE'(" f>.CGOMobA"TION:;> I- lIlI \II It: 1-: ",..., Vl ; Ig..~_" I 1-- :Ill 'I' p'''r'p ,I p a:! o L u.. I""" .-- --. ", ". "0 \-\A Co"tI \ we;. -. -. " .. ..-........Lnolt... f'1CI~T ,All. .pAa~1 AlG NOTE: This.re9uest will also be reviewed by the Ashland Historic C~mmIssIon.at 7:30 p.m. on February 5, 1986 in the old CIty CouncIl Chamb:rs in the City Hall Building. PLANNING ~CTION ~86-009. is a request for a condition';i-Usepermit and assocIated SIte r~vIew for proposed travel accommodations to be located at 130 HargadIne, Ashland. A variance is also being requested to allow the development beyond 200 ft from an arterial str~et. COMPREHENSIVE PLAN DESIGNATION: Low Density, Multiple FamIly, ZONING: R-Z (Single Family, Low Density), ASSESSOR'S MAP # 9aC, TAX LOT # 5000. . APPLICANTS: Sharon and pl.' 1. ip Thormahlen. '-d'-.'."'; '. '__-';',__'" . ~_,,-. ..... ~";'d,tj;~. ...w_.~':!--.;;"___._ _ . " t:.o.." ~\i=-~ ~ I I ,I ~'> ~I.~' 1:- r- .. 1- lJJ uJ a: l- I VJ I :::i eLl LE l ~~, " h , v- / r ' b i-r:;;:' ~M _" o ",'''''''""",,",, ,"" I P I ~T'QC"'c.. !~...o_ 4 ,.:...,...:. 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'SoPAc..~~. a fI''f ec> \J,."RCeCloQu,)iB, q ""l \~O ~RSlfl:oAt>\.,," ~ q,t., fc -r"-'~t-3 uJ{,;, ~~A. ~o ~'t 'll too' O'S"ll.~e.s "'". \o'Vo<O~"'~"'i s.'-C>~\t..Ho SITEi' Of- ~?~RCJ( SO 'Z.o"'\~...: R ';l... b~ou~D C.O\)g~ r ------.. c:fJIemnrandum March 26, 1986 '(fin: Honorable Mayor and City council ~ubjed: Ci ty-owned Property . 9 / , . / / ,- Administr7t~F )0 ; ! , , , ~rnnn: Brian L. Almquist, City Several years ago, a list of city-owned property was prepared at the request of the City Council. I have been unable to locate that listing, and therefore I have prepared this listing as requested by Councillor Susan Reid: 1. Lithia Springs Property - 66 acres of land located on Emigrant Creek Road, East of Dead Indian Road. Currently leased to Ashland Park & Recreation Commission; subleased to Ashland Gun Club. 2. Lord Property - 2.5 acres located at the southwest corner of Ashland Street and Glenwood Drive. Slated for a future park site. 3. Lithia Mill Site - 3.4 acres located between California and Garfield Streets, south of E. Main Street. Shown as future park site on Comprehensive Plan. .4. Civic/Service Center Site - 8.2 acres. 5. "A" Street Warehouse - .84 acres on "A" Street between 2nd and 3rd Streets. Currently under escrow for sale to consortium of 3 Ashland businessmen. 6. Ashland Watershed - 160 acres extending from Granite Street to a point above the West fork of Ashland Creek (above Reeder Reservoir). Includes site of future storage dam at Winburn Camp. 7. Alsinq Reservoir - 7.5 acres on Tolman Creek Road above Green- meadows Way. 8. Crowson Reservoir - 1 acre on Glenview Drive. 9. Park Property -:All properties under the control and management of the Ashland Park & Recreation Commission as listed at last meeting of the Budget Committee by Director Mickelsen. (Listing available on request) City-owned Property March 26, 1986 Page Two 10. City Hall - site of present City Hall. 11. Winburn Way Community Center. 12. Winburn Way American Legion - Leased to American Legion through June 28, 1986. 13. Ashland Airport - 39 acres leased to So. Oregon Skyways through August 14, 1987. 14. Oak Knoll Golf Course - 74 acres leased to Oak Knoll Corporation. 15. Oregon Shakespearean Festival a. Chamber office/Old Scene Shop b. Old Christian Science Church c. Old First National Bank Building (Administration) d. Bowmer Theatre e. Hargadine Parking Lot (Note: The Exhibit Center is owned by the Endowment Fund; and the Outdoor Theatre is part of the original Lithia Park site.) 16. Cemeteries a. Ashland Cemetery - E. Main Street, West of Morton. b. Mountain View Cemetery - North of Hwy. 66, East of Normal Ave. (Note: Cemetery South of Hwy. 66 at Normal, and Pioneer Cemetery on Sheridan, above Walnut, are privately-owned, but managed by the City. 17. Sewage Treatment Plant Property - 9 acres. 18. Old PP&L Electric Substation - .35 acres located on the North side of Nevada Street, East of Oak Street. 19. storage Yards a. 4 acres at intersection of Granite and Glenview inCluding Granite St. Reservoir. b. 20 acres between G1enview and Ashland Loop Road used for granite quarry and material storage. 20. Old Septic Tank Property - .25 acres on E. side of North Mountain Avenue at end of pavement. 21. Water Street Yard - East side, South of Hersey. Intended for future dedication to Greenway. 22. Croman Sawmill - 50 plus acres on Mistletoe Road leased to Croman Bros. 23. Oregon State Forestry - 1.5 acres on Mistletoe Road leased to State of Oregon Forestry Division. 24. Ashland Public Library Site - Leased to Jackson County for pUblic library. . City-owned Property March 26, 1986 Page Three 25. Plaza - Deeded in perpetuity by Helman Family as a "public square". 26. Water Street Parkinq Lots - Both sides of Water St. between "B" and "c" Streets. 27. Winburn Way Parkinq Lot - West side of Winburn way between Nutley and Creek View Cafe. 28. Fire Station No.1 - At Siskiyou and E. Main Street. 29. Fire Station No.2 - Highway 66 at Sherwood. Attachment: Map Key . ~. ~ ~'I ~ n - " ~l " I U'I ,."u' ;:~ , - , .l I.:l -' ... . J, .:~, ;- /,.,~ :~I, I' '..!".. .1' '.; :'~, J; ',,*, " ,I} '. I"', /; """'" /.i ." r', "-~"., ,......... , ......;.J 4. I t , .j~:r'/~;'I~' .; -:~ --~ . if. , i . i .'~'1 :. '.) .' '" ..' " ;. " " -l. :' , i , .~ :".- -.~.c.-"-' . u. I&.l "fO.~'" a ! 1; I , ~ .11 . , ;;;'ai '::!.J<:' ~ -;H ., :YO. 'I.J' J~""'" ~ ~iH 0 ; cr::....1i ~ . . ~- < 0 ('If; :1 ~:.~; ~~ <iP~ , ~ A.=: .) , ~~ <~!. Q :E a: 1 ~ m~ all ~ ~ Q :i ~ ;;~ " ~ ~ ;1 o llO ~ , ...0.0.... 3' -.;;", 4"el~'I.lilWlli~'I'ilii!.li"I'I-lrIJ]! II i . "" II. I , . , . I' "'If'. I' 'i ' > ,.i~' II~ l!iiJ'!'iL~'ih!l.,Ii~~,1 Q d"'!fn!i"~~:;l:5;,*~~llil~lol'IlIl'e!dllEl:V1 ~;~ ~iI~~~~A~i~~~:;~;~~!~"~~Jill'!II.~(i "''E.!..~ ~-,,_.. ~'~".E~"'~~"'''''!''''Zj i.. .... '~let~hHli~i~HJ1i;hJ:;iu. c""u"::l~~ ~.._..-.........::>>,. '"'u"'''' ""':~"': , , I ~~~~~5re~~re~~~~: : 'I r III I . ; , , i ' 'ii I I ! ~ , I 1::' I i i 1 ! ! ; : i : ! I ! ! ! i ''':~ Ie J i "1""'1]'1'_" ;-,l,t, ~~ i~~. ~"'t,*f!~~ .:;CU~.;! 3!li:J;;rEo:sl",":h H:It:; "'':.~J:~~;~':: ~ ~ - ! ,j,J,.A:':'::'~ ~l!~iill~ ~~~~~~~ . "''''''''l' '11'11 'Ulom~~!!i i I I ! ' fil~~~~ !;l~~~":1"';i I ' I I ' I r.:;' . , ! I. "'.11' 1 '. II '.1' ':';' , " "", I '., '" 'I ..dhOi, t; ,..; i! ilI.!<'l iCli! ii .,. ~~H~: ~d~a5H;;.i~t.i !joi"'-' ~g.i"""i;l"" s...!5 ~X8!~~~!~~ ~m~!;low~~'i!~ , ~=lltl';:_..,,: 'i"I!;l" II I: ." II'" II'" II ,"' ,. I I j '!, "!< 'ij II ! II], le!~: I:, i~~,:1 ,( :iiidPHI!m~~hj I!, ,!,I;,_!I,;.J,.;.- 0 ";!'!I~~'!!I!!;"l"~li ..OiP~l'Oi!:~,~lj"'J \:. "~lH'''51,1'''HiHulz <<"".---"."1"., ! ........nun. . 1!1~1:!!!!~!~!!~!~~~;.,.,"~;;~~~;;~;~~~~..I;l~~11R~ ....00....".____; I " , I I ' I i II ' .- , I 'II III I" ~.e""~'~e.e~~~~~~~~~~i :)Fi! 11! i l!ijJ ! i ! I; ,J.!. I i iJ~, 'I!; '~i: !; J], i! I' :,1; it! i i Ii :..,'i!~ ji~t!ll~illh!nn':;!!5!!~~!!!~!!~!~1~~l~~j~ "' "- I ". ..".. '"0." ".I .... >>"<'.<>-j.'''" II!....... ti ,j" 1;1 I,' !"Oi !;l!,,~:'u.;; j~ II ~i~~~~ "i t! il!~! ~~iH~ ii'l'j~~~dn.!H~ u :~~~Oil';'l 'l~Oi' ,~Oi~ <~" !>Hi!." ..;;!!"" .jHHHH~ ;':~;'U"""'ee b HHj~j~h1!Hi]~t.3J~;J~~;~~~~~~~~el"'~~~9;lilli~;~ii~~I~'1,.I'I'liIJilll~ IJ II r:f) .. uum.....".>~~';(9:::~-;lo( "'''I'':'! II; I ' III: 1'11'." II '"" 'I., 'I" 1,' ~ ~j~i~"I!I;i"l) U i,l~11 i ~ 11 Illl !ll, IJ ~ I!! !~t~'J;~t-,'J;:m~!hinn!~iI~~~ ' "I '" "'""- '1-' '1<-"- . ,'q".,- ... "'I ..' ".i'''j ;:; I i, i! Ii ;!ii!;1;il mI:~h!; ::3!~;!! !t~H.lk jfji~~~ijtfI~ ~ tIHfl~~!slL! \J ia~rr~o"'la:-i~3.11~!IC~~j~.bl~~~5~~;~~~;~~~eU6eeeOuuuuuuu c: 'fa .CCj.l ;;c "'i}:!;!,"i ."'-'.":;;".iil...,.,m\.>uuuu 1ft - k ~~:!,'I '''.Ii$''.~ '5'!i ~~:...,m"'.."'.. ~l.:t.2~..;i'c....::.... .......... q. . ";" & , . ,. ~emnrandum March 25, 1986 m~ Brian L. Almquist, City Administrator ; ~rotn:it Allen A. Alsing, Director of Public Works ~~~ Funds for Design of Water Facilities It is time to proceed with preliminary design of a larger outlet in Hosler Dam for cleaning purposes and an outlet tower to provide insurance that water is available at different water levels throughout each year. I would like to request that $50,000 be released from the Bond repayment funds for this purpose. Would you please place this item on the next Council agenda? . @ ASHLAND COMMUNITY HOSPITAL M E M 0 RAN DUM TO Brian Almquist, City Admini~~ Hospital CEO FROM Thomas M. Maek, SUBJECT Release of Hospital Construction Funds DATE March 25, i986 The Hospital would I ike to request the City Counei I to release $85,000 from its Bui Iding and Construetion Fund to beused for remodel ing and renovating our old laundry annex so that it ean be used to house our new Sports Medieine and Rehabi litation program. It has been determined that it wi I I cost approximately $75,000 to remodel and renovate this annex, with arehitectural fees running about $7,800. This brings the total eost up to $82,800. The differenee between the $85,000 and $82,800 would be used for overruns, if any. The Counci I 's eari iest attention to this matter wi I I be greatly appreciated. TMM sps cc Bob Nelson, City Finance Direetor * '.k 'k -k * -Ie: ..~ ..~ * i':: -1: ;': (Subject to approval by Council, per Budget Committee action April 10, 1979.) ~ Robert D. Nelson Director of Finance 280 Maple St'ee' / P.O. Box 98 / Ashland / OR 97520 / (503) 482,2441 ~emnrattdum March 26, 1986 m~ Brian L. Almquist, City Administrator ~ ~ro~:~' Allen A. Alsing, Director of Public Works ~~~ Request to Apply for Grant It has come to my attention that grant funds are available through the Oregon State Historic Preservation Office for archeological surveys. It occurs to me that such a survey will be necessary if or when the Winburn Dam is constructed and an EIS is prepared. Since these grants might not continue to be available, it might be to our advantage to try for one at this time so that this part of the EIS requirements will be out of the way. The grants are for 70% of the cost of the project. The City's 30% can be in inkind services such as labor, transportation, etc. If the Council has any interest in this type of project it might consider including the Lithia Springs property also for general historic information. A local anthropological firm, Winthrop Associates, has estimated that a survey of both properties would cost in the neighborh~q9 of $5,000. Applications for the current round of grants are du~~il 21, 1986. Would you please place this item on the next agenda if you feel that it is of sufficient interest to the Council? c:8Iemnrandum March 26, 1986 mo: Mayor and City Council Dick ..nde'"Cheid~ Jff rom: ~uhjed: 1986 Super Good Cents Program The Bonneville Power Administration has just released details of the 1986 Super Good Cents Program. We are currently operating the 1985 program and are beginning to see some results during this building season. The new program has some significant changes, which should help us considerably in the marketing of Super Good Cents homes.. The most significant change deals with financial incentive grants of $2,000, which BPA will pay for construction of Super Good Cents single family residences. These grants can be paid to either the builder or the buyer of the new homes. For multi-family units, BPA will pay $2,000 for the first unit and $750 for each additional unit. Also, BPA's 1986 program will begin paying administrative reimbursements to utilities to help cover the costs of operating the program. We would be given a one time lump sum payment of $4,000 plus $.04 per residential customer, or in Ashland's case, about $4,240. In addition, we will also be reimbursed $lOO/certified house. These financial incentives have also been made retroactive to January 1, 1986, so the three SGC homes that are currently under construction will be eligible for the incentive under the program. Also, BPA will be running a regional television campaign to familiarize the public, generate interest and provide leads to utilities. You may have seen these ads on the Medford television stations during the last month. A regional newspaper campaign is' also being conducted to reinforce the television campaign. The 1986 building season in Ashland has shown considerable activity and appears to be one of the busiest years we have had recently. As of March 20, we have issued 10 new single family residence building permits. Of these, five have gas space heat and are ineli- gible for the program. Of the remaining five, three are already in the program, and we are working with the two additional houses. It looks like there is a good chance we will convince these two owners to take part in the program also. . Since BPA released its draft 1986 program in January, we have been telling these builders/buyers of the possibility of the financial incentives, and it has helped us considerably in getting program participation. However, there has been no formal commitment, and these homeowners are aware that until the Council formally approves the new program, the incentives are not guaranteed. However, just the possibility of receiving the money has really aided our marketing effort. We feel that if we can get Council approval to move ahead on this program and make the availability of the incentives common knowl- edge, that we will be able to get more homes into the program. We should be able to utilize low-cost marketing to make people aware of the program before they begin the planning of their new homes, and this will make our jobs much easier because the program speci- fications can be incorporated in the design stage much easier than trying to modify the plans after applying for the building permit. The Staff is very enthusiastic about the new 1986 program, as we feel that we can get the 85% penetration level required to avoid an MCS related surcharge. We have attached a resolution which would authorize the Mayor and City Recorder to execute the new program contracts if the Council so desires. I will be present at the City Council meeting to answer any questions or provide further information concerning the program. please feel free to give me a call if you need additional information prior to the meeting. RESOLUTION NO. 86- A RESOLUTION OF THE CITY OF ASHLAND APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE BONNEVILLE POWER ADMINISTRATION. (BPAl TO OPERATE THE 1986 SUPER GOOD CENTS PROGRAM. WHEREAS, the City desires to encourage the building of energy efficient housing; and WHEREAS, the City's Comprehensive Plan states that energy efficient housing should be encouraged by policies that use economic incentives and education rather than policies involving strict legal requirements or mandates; and WHEREAS, the BPA program will provide financial incentives to encourage Super Good Cents housing; NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council as follows: The Mayor and City Recorder are hereby authorized and directed to sign on behalf of the City of Ashland, the Intergovernmental Agreement with the Bonneville Power Administration to operate the 1986 Super Good Cents Program. The foregoing regular meeting of day of Resolution was READ and DULY ADOPTED at a the City Council of the City of Ashland on the , 1986. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1986. L. Gordon Medaris, Mayor . , \ " .. ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 2069, ADOPTED BY THE CITY OF ASHLAND, JACKSON COUNTY, OREGON,. SET'!'ING FORTH ",-'HE. /4ANDATES REQUIRED BY SENATE BILL 405 (CHAPTER 729 OREGON LAWS 1983) KNOWN AS THE "OPPORTUNITY TO RECYCLE ACT," WHICH IS NOW INCORPORATED IN CHAPTER 459 OF OREGON REVISED STATUTES. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 12. of Ordinance No. 2069 shall be amended to read as follows: SECTION 12. The City reserves the right to grant franchises for collecting recyclable materials. If the Common Council determines that it wishes to grant.a franchise for such service, it shall first submit any proposal to the Ashland Sanitary Service, Inc., which shall have the first right of refusal of the franchise. However, even if no recycling franchise is granted, Ashland Sanitary Service, Inc. must provide all customers within the City of Ashland with the Opportunity to Recycle and must comply with all the requirements of Senate Bill 405 (which became Chapter 729, Oregon Laws of 1983), as now incorporated in Chapter 459 of Oregon Revised Statutes, together with all rules and regulations promulgated thereunder. SECTION 2. All other provisions of Ordinance No. 2069 shall remain-in full force and effect. The foregoing Ordinance was read at a regular meeting of the Common Council held on the day of , 1986, and passed to its second reading and duly passed on the day of 1986. Dated this ___day of , 1986. APPROVED: MAYOR ATTEST: CITY RECORDER ACCEPTED BY FRANCHISEE: By ASHLAND SANITARY SERVICE, INC. . ORDINANCE NO. AN ORDINANCE AMENDING SEC. 14.02..020 OF THE ASHLAND MUNICIPAL CODE WITH RESPECT TO ESTABLISHMENT OF CREDIT. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: . SECTlONl. Section 1 of Ordinance No. 2242 and Sec. 14.02.020 of the Ashland Municipal Code are hereby amended to read as follows: '''14.02.020 Establishme'r"it' 'o'f 'Credi't. A customer shall establish credit with the City by depositing an amount equal to one and one-half (17,) times the average monthly bill for the service address, rounded to the nearest five dollars. For new services, the Utility Services Department shall estimate the average monthly bill. A third party, other than the customer, may be permitted to post the required dep- osit, in which case the customer shall be deemed to have es tab lis hed credi t as herein afte r provided. After a satisfactory payment record of twelve (12) consecutive months with no more than one (1) delin- quency, the deposit shall be refunded to the person who posted the deposit. A customer to whom a deposit has been refunded and who becomes delinquent may be required to reestablish credit by making a new deposit as specified in this section. A connnercia1 customer who has once established credit at a connnercial loca- tion, shall not be required to pay a deposit on additional connnercial locations. The foregoing ordinance was first read on the' , 1986 and duly PASSED and ADOPTED this , 1986. day of day of Nan ~. Frankl~n Ci ty Recorder SIGNED and APPROVED this day o'f , 1986. L. Gordon Medaris Mayor /1 !(,I..-'(f)'\. j c~,')"''''''l . / ASHLAND ECONOMIC DEVELOPMENT COMMISSION * M I NUT E S * March 24, 1986 CALL TO ORDER The meeting was called to order at 12:15 p.m. by Chairman Ben Tyran. Those present were Bob Rasmussen, Tom Jirgensohn, Mayor Medaris, Ed Bemis, Victoria Sturtevant, Planning Director John Fregonese, Planner Steve Calfee, and Administrative Secretary Barbran pirog. GUEST SPEAKERS Mike Haynes, Economist, SOSC, was supposed to be the guest speaker but was called out of town. Liz Shelby spoke on the recent international visitors from China and Japan, and their interest in doing business in Ashland. It was China's interest to bring their outdated technology up to date with technology that we could no longer use. They also expressed an interest in importing crafts and food to this area. Japan had 21 business representatives (i.e., bankers, Mitsubishi, Matsui (trading companyll, who were more interested in seeing the facilities than listening to the demographics. They will follow-up this visit with a written report which will be distributed to businesses who might be interested in Jackson County as a place to do business. They were particularly impressed with the brochure from Derex Corporation which was printed up in Japanese. Shelby said there would be a meeting on April 1 at the Mary Phipps Center in Medford. Dr. Beldon Daniels will be talking about economic development local concerns. The next Jackson County EDC Quarterly Meeting is tentatively' scheduled for April 29th. Shelby also talked about the Long Range Planning Group and said they had already worked on action plans for 5 out of the 7 goals. They hoped to be completed by mid-April so they could present it at the April 29th meeting. By then they will have met with the budget committee to put together a money plan. Jirgensohn spoke briefly on the Expo Run planned for Thursday, April 24, as a fundraiser for the Oregon/Ashland display at the Expo. The fee to run or sponsor a runner is $100. Ben Tyran briefly discussed the Crafts Subcommittee appointing Sturtevant as Chairperson, with members Shelby, Nicholson and Tyran. -"" --~- -~ .~ -". - -'-'- .' ./ "/ MAYOR'S REPORT Mayor Medaris asked Shelby is she had been in touch with Eric Baron of the Valley View Nursery. Apparently he has an opportunity with a Eastern business to put 60 more acres into production. Shelby commented that she would get in touch with him. The Mayor said plans for an 18-hold Golf Course at Oak Knoll are developing and quoted some lines from this month's OREGON Magazine regarding gold courses in Oregon. He also commented that Al Alsing was working on plans to make the airport a place for flyers to stop and have lunch. Another economic plus was a recent planning action by Super 8 Motels for a 62 unit "affordable" motel to be located at the Southwest corner of Washington and Ashland Streets next to Les Schwab Tires. Mr. Mayor also brought up an issue discussed at the last Budget Meeting, that is, that Social Services needed money and wanted to take the $2500 allocated for the Economic Development Commission. The next Budget Meeting will be held April 3rd and Chairman Tyran suggested that all the Commissioners call the Council people saying they were opposed to tampering with the already small budget they had ($3,000 cut from $5,000). FREGONESE REPORT Fregonese stated that they finally sold the warehouse to Ashland Hardware which will bring more traffic to that area and promote more economic development. He spoke with Jerry Kaminsky who still would like to move to Ashland. His earnest money will be returned. Fregonese presented a recent County Zone Change which was approved 3-2 at the last County Planning Meeting. He said the applicant, Vanderlip, wanted to change his zoning to Interchange Commercial which would allow for the expansion of a truck repair facility on the site. Fregonese stated that the IC Zone would allow urban uses, such as hotels and restaurants, outside the City's Urban Growth Boundary. He stated that the Planning Commission and City Council have taken a formal stand against the proposal. Further, Fregonese stated that if the Vanderlips wanted to expand their business then a Conditional Use Permit from the County would be more appropriate than a Zone change. He stated that the Zone change was inconsistent with the Ashland/Jackson County Urban Growth Boundary Agreement and State Land Use Planning law. Tyran asked the Commission if they wanted to take a formal stand on the North Ashland Interchange Zone Application. A brief discussion ensued and Rasmussen moved to support the Council's decision and Bemis seconded the motion. The Commision then voted unanimously to oppose the Vanderlip Zone change request. ADJOURNMENT - The' meeting was adjourned at 1:45 p.m. .- >.." - .. ~ w ,', .:3 ASHLAND COMMUNITY HOSPITAL MINUTES OF THE BOARD OF DIRECTORS' MEETING February 21, 1986 The Board of Direetors of Ashland Community Hospital met at 12:30 p.m. on Friday, February 21, 1986, in the Conferenee Room of the Hospital. Those present were: Walt Hoffbuhr, presiding; Linda Jaekson, Jerry Cooper, Diek Reeve, Dr. Jean Keevi I, Bob Rasmussen, and Frances Wi ley, Board members; Dr. Bruce Johnson, Medieal Staff representative; Pat Ackl in, City Counci I I iaison; Mike McGraw, ehief finaneial officer; Thomas Maek, ehief exeeutive offieer; and Sharlene Stephens, executive seeretary. Others present were: Frank Bi 1 lovits, board member replacing Bob Rasmussen; Ruth Keener, Auxil iary president; and Carolyn Johnson, public information and projeet eoordinator. Those absent were: Board members B. D. Greene and Miehael Jewett. CALL TO ORDER: After President Walt Hoffbuhr had cal led the meeting to order, he Introdueed and weleomed new board members Franees Wi ley, replacing Dawn Tooker, and Frank ,~~ Bi I lovits, who wi I I be joining the Board on February 22, 1986, replacing Bob Rasmussen. APPROVAL OF BOARD MINUTES: Linda Jackson moved and Jerry Cooper seeonded a motion approving the January 17, 1986, Board meeting minutes as typed and mai led. AI I approved. COMMITTEE REPORTS AND MINUTES: Strategic Planning Committee Tom Mack updated the Board on the events of this eommittee. He reported that he and Dr. Kirkpatriek were planning to go to Corval lis in March to meet with the administrators of a psychomedical geriatric diagnostic program located at Tacoma General Hospital. There are three such programs in the Seattle-Tacoma area. Maek stated that our hosp i ta I wou I d not deve lop a program .that will be a lost leader; the program.must be a revenue produeer. Regarding the Sports Medicine/Rehabi litation program, Tom Maek reported that Phi I Pifer had been contracted to direet our program. He also reported that Erie Fogel, a physieal therapist with experienee in Sports Medieine, would also be joining us. Fogel wi 1 I do in-house physieal therapy unti I needed for the Sports Medicine program. ....,I Mack then reported that as of Mareh I, 1986, our Physieal Therapy eontract with RVMC would be eanceled. A good relationship with RVMC wi I I sti I I be maintained. They wi 1 I sti 1 I provide us with 60 days of coverage if needed. David Beaudoin wi I I be our new ehief physieal therapist plus Sarada and a physical therapy aide want to eontinue working for us. It was then reported that two meetin~had been held with the staff physicians regarding our Sports Medielne program. Invitations were sent out for both meetings. ~ Page 2 l~ Maek stated that about 13 physicians showed up for these meetings. Out of these physieians, four or five wi I I be ehosen to serve on the Sports Medieine Advisory Committee. Maek added that feedbaek from the physieians had been positive. He stated that physieian eoverage for our program was sti I I an issue to be diseussed with our physicians. He then reported that arehitects were working on plans to remodel our old laundry room. The estimated time for the plans wi I I be four months. Expanding on this Issue, Mack reminded those present that our laundry bui Iding is presently just a shel I. The estimated cost for remodel ing this bul iding has been set at $50,000 to $75,000. It was aiso reported that we will ineur equipment expenditures with this projeet. Maek stated that he was working with the Foundation's Long-Range Planning Committee regarding their purchasing a Cybex maehine, whieh we wi I I need for our Sports Medicine program. The cost of this machine Is approxim~tely $36,000. Mack then reported that Apri I I, 1986, was the planned start-up date for Sports Medicine. This program wil I operate out of our existing Physical Therapy department for the time being. Mack added that between now and Apri I Phi I Pifer wi I I spend a great deal of time on the road talking to coaches to help develop our program. It was also reported that this is a joint venture with SOSC. Students at SOSC wli I partieipate here using the Sports Medicine department as a praetleum setting. No patients wi I I be treated in our Sports Medielne program without a physieian's order. Mack reported that SOSC officials were enthused about this joint venture. o Tom Mack reported that the original HMO eontraet with RVPS was a 90/iO eontraet meaning that 90% would be reimbursed to us. (We now receive 75% reimbursement.) However, some other hospitals have negotiated a 95/5 eontraet. We have, therefore, made a eounter-proposal of 95/5 but have not heam baek from them as yet. It was then reported that the state did not aeeept RVPS's HMO as a nonprofit organization, so they are now applying as a for-profit organization. Dr. Jean Keevi I then moved and Jerry Cooper seconded a motion to aecept the Feb- ruary 7, 1986, Strategie Planning Committee minutes and approve the actions of this eommittee as reflected in these minutes. AI I approved. Marketing and Finanee Committee Carolyn Johnson, publ ic information and project coordinator, reported that fol low- up eal Is to patients diseharged from the outpatient surgery, obstetrical, and emergency areas of the hospital would begin by next month. C. Johnson stated that 90% of the patients wi I I reeeive fol low-up eal Is. We wi I I not be making long- distanee eal Is to patients nor wi I I many attempts be made to contaet any patient. The eal Is wi I I be done by someone In nursing who actually cared for the patient. ~ She then reported that the hospital 's first wel Iness screening day was held on February 8, 1986. Newsprint advertising was used, and all 30 time slots filled " within four days after advertising with a I ist of people being placed on a waiting I ist for the next screening seheduled for Apri I 5. C. Johnson then reported on the feedback session that was held. She also reported that nutrition and stress elasses wouid begin at the hospital next week. The marketing plan for 06 was then diseussed. C. Johnson reported that the SOSC students involved in this project had met with the 06 nursing staff and Administra- tion to discuss the serviees that our hospital provides in 06 that are marketable. and unique. The results of the survey done by these students showed that patients want the least amount of interferenee by hospital personnel, but at the same time they want to be assured that the state-of-the-art equipment is avai labie if needed. C. Johnson reported on the eoneept of a birthing suite where expeetant parents would .' Page 3 . . be admitted for their total inpatient eare stay ineluding labor, delivery, and post- partum care. These suites could be comfortably deeorated and furnished. This eon- eept would ehange the praetiee of having a baby in one room and being moved to another room later. .This eoneept wi II be presented to the OB physicians at their February meeting. C. Johnson stated that two SOSC students wll I work on our OB marketing plan. The public wi I I be Informed of our changes every three months-- kind of I ike on a trimester basis. Students are also working on a broehure for our OB department. A brief diseusslon then ensued regarding malpraetice Insuranee for OB doctors.' The eost of remode I I ng OB was a I so br i ef I y discussed. u C. Johnson then reported that a commercial for our Women's Breast Care Program eould be !;een on both Channel 10 and 12. She stated that we were able to pur- ehase about $5,000 worth of television time for about $1,100. Johnson added that both loeal newspapers were eurrently running an ad for our program. The ad shows a pieture of the same womart that appears in the television eommerelal. During thE3 month of Janaury 56 mammograms were performed. Our afternoon cl inics are booked. I n other market i ng bus I ness, it was reported that we wou I d have to look at buy i ng some adver-tising for our Sports Medicine Program. It was also mentioned that Jerry Cooper hacj invited members to attend his marketing elass on Monday, March 17, 1986, at 7 p.m. In Central Hal I at SOSC; at this class market researeh for non- profit ageneies wi I I be diseussed. C. Johnson also reported that the Marketing and Finance Committee felt we should I imit our Yel low Page advertising to an amount between $1,500 and $2,000 plaeing emphasis on Physieal Therapy and our new Rehabi I itatlon and Sports Medicine Center. v Mike McGraw then reviewed the Operating Statisties page of the Flnaneial Statement pointing out that total operations performed in January were 116, whleh was up over the prior year by 26.1%. The total number of outpatients were 1,299, whieh was an increase of 29.9%. McGraw .reported that Medicare patients equal 58% of our days of patient eare. In reviewing the Statement of Revenues and Expenses, MeGraw stated that Medieare would be taking another 1% away from us because of the Gramm-Rudman Aet; th i s amounts to $36,000. I n rev I ew i ng the Budget Expense Summary, It was mentioned that during the last two years we had underbudgeted our Materials and Servlees at the eity; this is why we are eurrently overbudget in this area and why we have inereased this area in our 1986-87 budget. The Balance Sheets were then reviewed I ine by I ine. McGraw ~eported that according to the City of Ashland beeause we have reduced the eash and applied it to payables, whleh was done in order to eomply with the auditor's management reeommendatlons, we wi I I now be receiving $9,000 less per year beeause of the way the eity ealeulates interest. Therefore, we have reversed the procedure we ehanged. McGraw added that he had diseussed this matter with our auditor. Linda Jaekson then moved and Diek Reeve seconded a motion to aeeept the Marketing and Finance Committee minutes from February 14, 1986, and approve the aetions of this eommittee as refleeted in these minutes. AI I approved. Exeeutive Committee """ Walt Hofft,uhr reported that a Board Education/Orientation Committee meeting would be seheduled for some tlmE3 in March. At this meeting the eredential ing process used at our hosp i tal w I II be rev i ewed. The meet i ng w I II be open to a II Board mem- bers because of the education'aspect. Jerry Cooper then moved and Dick Reeve seeonded a motion to aceept the Exeeutlve Committee minutes from February 18, 1986, and approve the actions of this committee as reflected In these minutes'. All approved. ----,_.~.. ... -. --.-.--.-.-........-..--. .' Page 4 r ~ . .MED I CAL QPORT: STAFF No offieial report was given. APPROVAL OF EXPENDITURES: Dr. Jean I<eevi I moved and Michael Jewett seconded a motion approving payment of the February bi I Is. AI I approved. CEO'S REPORT: Tom Mack reviewed the Oregon Donor Law program with those present. Paekets of information were provided. Maek stated that we are now required by the state of Oregon, in the event of a death, to ask the next of kin to eonsent to the gift of al I or any part of the deceased's body as an anatomical gift. Certain proeedures, guidelines, and exeeptions to the rules have been developed. Maek added that we may receive some negative feedbaek from the eommunity for asking such questions at the time of a death, but the law states we must do so. Maek then reported' that in addition to the 56 mammograms we did In January, we had done another 42 as of February 20. He added that several breast biopsies had also been done. This program is proving to be very profitable for us. It was Mareh. in Dr. then reported that Dr. Christian P. Hald would be retiring the end of Dr. Hald has been on our staff for elose to 30 years. A smal I party Hald's honor wi I I be held. Board members wi I I be notified as to the date. -.:; Tom Mack then reported that we had received word that the Joint Commission on Acereditation of Hospitals (JCAH) would be here to survey our Laboratory on Monday, Apri I 28, 1986. BYLAW CHANGES: The proposed changes to the Board Bylaws were read. (See attached.' This was the seeond reading for the approval of these ehanges. The first reading was held at the January Board meeting. Dick Reeve then moved and Linda Jaekson seeonded a motion approving al I ehanges as presented. AI I approved. OTHER BUSINESS: None. ADJOURNMENT: There being no further business, Walt Hoffbuhr adjourned the meeting at 1:25 p.m. Respeetful Iy submitted, c- ,,- r\.-cC ../.(.J Linda Jaekson, ate *l,,-~'.../i ecretary Approved: ...:.;./ Walt Hoffbuhr, Board President ~~--- . . . .. ~ ;;;;; PROPOSED CHANGES TO THE ASHLAND COMMUNITY HOSPITAL BOARD BYLAWS First Reading Seheduled for: Friday, January 17, 1986 - Approvedv'. Seeond Reading Seheduled for: Friday, February 21, 1986 - Approved~ I. Change the wording of "chairman" wherever it oeeurs to "president" except under Article I I where it talks about eommittee ehalrmen. 2. Change the wording of "administrator" wherever It oecurs to "ehief exeeutive officer" exeept under Article 9, whieh quotes a eity ordinance. Under Article 9 add "(ehief executive offieer)" after the word "administrator." 3. Under Artiele 10, Section 4, change "Marketing and Finance Committee." #C., ehange "Finanee" to "MarJ<etlng the title of "Finanee Committee" to Also, under Artiele 12, Administrator, and Finanee." 4. Under Article 1 I, Committees, ehange from: >.,~ ~ "The standing committees shal I inelude, but are not limited to, Exeeutive Committee, Finance Committee, Joint Advisory Committee, and the Growth and Development Committee." Change to: "The standing committees shall inc'lude, but are not limited to, Executive Committee, Marketing and Finance Committee, Joint Advisory Committee, the Strategie Planning Committee, and the Board Edueation/Orientatlon Committee." 5. Under Article 1 I, Committees, ehange the fol lowing sentences from: "Each eommittee wi I I Include a member of the active medical staff of the Ashland Community Hospital as a voting member. This member wi I I be appointed by the current chief of staff and wi II ~erv& for a period of two (21 years." Change to: "Each eommittee with the exelusion of the Exeeutive Committee and the Board Edueation/Orientation Committee wi I I include at least one member of the active medieal staff of the Ashland Community Hospital as a voting member. Medical staff members wi I I be appointed by the current chief of staff and wil I serve for a period of two (21 years." ":, J 6. Under Article 12, Administrator, #N., ehange the wording of "controller or business manager" to "chief financial officer." 7. Under Artlele Ii ,"Committees, Function of Committees, 5. Board Equeation/ Orientation Committee, change the sentence: "This committee meets monthly." to "This eommittee meets at often as deemed necessary, but at least quarterly." r · . . March 24, 1986 ~ . To: Brian L. Almquist, City Administrator From: Robert D. Nelson, Director of Finance Subject: MONTHLY FINANCIAL COMMENTARY--FEBRUARY 28, 1986 Electric Utility The warm weather continues, but we still believe the Electric Utility's $1,057,000 budgeted July 1 fund balance is attainable. This optimism is based upon factors such as the reduced demand charges in the whole- sale power bill, plus very tight control of departmental expenditures. Water Quality Weak demand for water was partially offset by a slowdown in expenditures, and Water Quality's estimated $646,000 carryover remains safe. General Fund Before the end of January, actual building permits revenues had already exceeded the $50,000 budgeted for the entire fiscal year. This will be a very busy summer for the City's building inspectors. Property tax collections are very strong, which reflects a stronger county economy, not solely Ashland's. Expenditure patterns also slightly improved. Revenue Sharing There are rumors that Federal Revenue Sharing might be discontinued even before the end of the Federal fiscal year (September 30, 1986). Conversely, a bill extending Revenue Sharing beyond September 30 has been introduced to Congress. Until such time as definite information comes to our attention, we should continue to budget this fund under the assumption that the program terminates September 30. Respectfully submitted, RObe~lson Director of Finance RDN/lmt cc: Hon. Mayor & Council Nan Franklin, City Recorder Tom Mack, CEO