HomeMy WebLinkAbout2004-0803 Council PacketCouncil Meeting Pkt.
BARBARA CHRISTENSEN
CITY RECOP, DER
CITY OF
-AS H LAN D
Important: Any citizen attending council meetings may speak on any item on the agenda, unless it is the
subject of a public hearing which has been closed. The Public Forum is the time to speak on any subject
not on the printed agenda. If you wish to speak, please fill out the Speaker Request form located near
the entrance to the Council Chambers. The chair will recognize you and inform you.as to the amount
of time allotted to you. The time granted will be dependent to some extent on the nature of tile item under
discussion, the number of people who wish to be heard, and the length of the agenda.
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AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
August 3, 2004 - 7:00 p.m.
Civic Center Council Chambers, 1175 E. Main Street
PLEDGE OF ALLEGIANCE:
ROLL CALL:
APPROVAL OF MINUTES: Regular Council Meeting Minutes of July 20, 2004.
SPECIAL PRESENTATIONS & AWARDS:
1. Mayor's Declaration to Commemorate Hiroshima Day (Aug 6th) and Nagasaki Day (Aug 7th).
CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Liquor License Application from Chun H. Chan dba Chun's Palace, Inc.
3. Approval ,of Amendment No. 1 to Fund Exchange Agreement No. 20521, Water Street Bridge
Project, between the City of Ashland and the Oregon Department of Transportatiion.
PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker, unless it is the subject of a
Land Use Appeal. All hearings must conclude by 9:30 p.m. or be continued to a subsequent
meeting.)
1. Continuation of Public Hearing regarding Appeal of Planning Action 2004-052,904 Garden
Way, Ashland.
PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for
Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number
of individuals wishing to speak.)
UNFINISHED BUSINESS:
(None)
NEW AND MISCELLANEOUS BUSINESS:
1. Eighth Annual Report on implementation of the Valdez Principles.
ORDINANCE!ST RESOLUTIONS AND CONTRACTS:
1. Reading by title only of "A Resolution Setting a Public Hearing with Intention to Form a Local
Improvement District for Sidewalk and Traffic Calming Improvements to W. Nevada Street
from Helman Street North to the Billings Ranch Subdivision."
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Xl. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIIL LIAISONS:
Xll. ADJOURNMENT:
A study session will be held at noon on Wednesday, August 4 in Council
Chambers. Topics of discussion will include: 1) Presentation on Making
Land Use Decisions.
In compliance w~'th the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-
2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).
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20. 2004
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MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
July 20, 2004
Civic Center Council Chambers, 1175 E. Main Street
CALL TO ORDER
Mayor DeBoer called the meeting to order at 7:30 p.m. in the Civic Center Council Chambers.
ROLL CALL
Councilor Laws, Amm:otico, Hartzell, Jackson, Morfison and Heam were present.
APPROVAL OF MINUTES
The minutes of the Regular Council Meeting of June 15, 2004 and Special Meeting Minutes of.June 29, 2004
were approved as presented.
SPECIAL PRESENTATIONS & AWARDS
1. Bicycle Friendly .Community Designation.
Ashland Bicycle and Pedestrian Commissioners Lexi Delgado and David Chapman presented the City of
Ashland the Bronze-level Bicycle Friendly Community award from the League of American Bicyclists. Ms.
Delgado stated this organization acknowledges Cities for their efforts to promote and improve bicycle safety,
and noted Ashland is one of 38 cities recognized. Ms. Delgado thanked Brad Jones for his help in bringing
this award process forward, and informed the Council that the commission wants to reapply in 2006 for a silver
or gold award.
Ms. Delgado noted September 22, 2004 is "Car Free Day" and invited everyone to participate.
CONSENT AGENDA
1. Minutes of Boards, Commissions and Committees.
2. Confirmation of Mayor's appointment of Alice Hardesty to the Housing Commission for a term to
expire April 30, 2005.
3. Authorization for the City Administrator to Sign and Execute ODOT Agreement No. 21888 - Fund
Exchange Agreement; E. Main Street (Dewey,to N. Mountain Avenue), City of Ash]land.
4. Approval of Oregon Department of Aviation Financial Aid to Municipalities (FAM) Grant
Application in Support of the Ashland Municipal Airport 2004 Airport Improvement Program; and
Reading by Title only of"A Resolution Accepting the Grant Offer of the State of Oregon Through
the Oregon Department of Aviation in the Maximum Amount of $25,000 to be used under the
Financial Aid to Municipalities Program Project No. 5-7-0012-0 in the Development of Ashland
Municipal Airport."
5. Annual Liquor License Blanket Approval.
Consent Agenda items #3 and #4 were pulled for discussion.
Councilor Morrison/Jackson m/s to. approve Consent Agenda. items gl, #2 and #5. Voice Vote: All
AYES. Motion passed.
Councilor Morrison/Amarotico m/s to approve Consent Agenda item g4 and Resolution #2004-29. Roll
Call Vote: Laws, Amarotico, Hartzell, Jackson, Morrison and Hearn, YES. Motion passed.
Councilor Hartzell disclosed that she lived on East Main Street.
20, 2004
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Councilor Hartzell/Morrison m/s to approve Consent Agenda item #3. Voice Vote: All AYES.
Motion passed.
PUBLIC HEARINGS
1. Public Hearing regarding Appeal-of Planning Action 2004-052, 904 Garden Way, Ashland.
Mayor DeBoer read aloud the Public Hearing procedure for Land Use Hearings.
Public Hearing Open: 7:41 p.m.
Ex Parte Contacts
Mayor DeBoer read the article in the newspaper and conducted a site visit. Councilor Jackson visited the
neighborhood and received a phone call and email from Eve Terran. Councilor Morfison received two emails
between Maria Hamis and Councilor Jackson. Councilor Hartzell stated she is familiar with the property,
however since this project has started through the appeal process; she has not had any conversations regarding
the house and does not have any opinions about the application at this point. Councilor Heam has reviewed
the council packet. Councilor Laws stated he is familiar with the neighborhood and has spoken with some of
the residents, however he has not heard anything that was not included in the council packet.
Staff Report
Associate Planner Mafia Harris presented the staff report for the appeal of Planning Action 2004-052. The
report explained that the request is for a Conditional Use Permit (CUP) and Site Review approVal to convert
475 square feet of the existing residence into an accessory residential unit for the property located at 904
Garden Way.
Staffrecommends the Council support the decision of the Hearings Board, who approved the application with
13 additional conditions.
Staff report included comments to the following issues raised in the appeal:
· Increase traffic, parking and pedestrian safety concerns,
· Lack of"to and through" improved streets in the development,
· Inadequate off-street parking for the subject property, and
· Diminished "livability" of the single-family residence characteristics of the neighborhood.
Ms. Harris noted this property is located in a Single-Family Residential Zone. She also stated a driveway shift
will be necessary to provide additional parking space. Staff believes that approving the CUP for the accessory
unit will not change the bulk or scale of the property. In addition, Staff believes that in terms of material affect
on livability, there will not be a greater adverse impact than the target use of the property.
Council questioned if the owner's failure to obtain necessary building permits should be considered in the
criteria for approval. Community Development Director John McLaughlin stated there was no change to the
building footprin~t, however to address this issue, Council may want to add a condition that: requires the owners
to obtain all necessary inspections and permits. Ms. Harris further clarified Staff is not certain if the work done
constitUtes a violation.
Applicant
Jane VanDyke/668 Leonard Street/Stated she and her husband recently purChase the house at 904 Garden
Way so that one day their daughter could live in it. Because their daughter cannot move at this time, it is
necessary to rent it out. Ms. VanDyke respectfully requested the Council approve this appltication based on the
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following reasons: 1) The application meets all applicable City ordinances for accessory residential units, 2)
The application has been approved by Ashland City Planning Staff as well as the Planning Commission
Hearings Board, 3) All requirements of the Site Review Chapter either have been met or will be met, and 4)
This project meets the ,Affordable Housing goal set by the City Council.
In Favor of Applicant
Judy Backen Frank/740 Pennsylvania Avenue/Spoke in favor of the application and noted she has lived in
the community for many years. Ms. Backen-Frank commented on the lack of affordable housing in Ashland
and the need for accessory units and rentals to accommodate all types of people.
Jim Romberg/698 Roca Street/Noted his length of residence in the community. Mr. Romberg commented on
the "livability" and "diversity" of our community, and stated that affordable housing is necessary in order to
maintain the vitality of Ashland. Mr. Romberg noted there are City ordinances that support this type of action
and believes it is important to respect these ordinances.
Larry Morgan/271 Morton Street/Stated he is a former Planning Commissioner and cornnrtented on the
importance of in-fill. Mr. Morgan urged the Council to approve this application, stating affordable housing
combines very well with in-fill and also promotes diversity.
Nancy Beaver/335 Hi:gh Street/Stated she currently lives in a unit similar to that proposed in this application.
Ms. Beaver noted the affordability of these units and stated it is a "win-win" situation.
Sally Jones/881 S. Mountain Avenue/Voiced support for this project and noted her relationship with the
applicant. Ms. Jones stated thc applicant is trying to provide affordable units, which it what the community
wants and needs. Ms. Jones noted thc applicant lives close to thc property and will not bc an "absentee
landlord". Ms. Jones expressed her full support of this application.
Rylan Heyerman/760 Tolman Creek Road/Spoke on behalf of his sister and parents who helped him build
his current home. He :noted the construction of an accessory unit on his property was crucial for them to be
able to afford a home in Ashland. Mr. Heyerman believes the City standards are good and achieve the
affordable housing goals. Mr. Heyerman encouraged the council to uphold this application.
Eve Terran/892 Garden Way/Letter in support of application was read into the record.
Appellant
Chris Robinson/891 Garden Way/Presented a letter into the record that outlines his objections to the
conditional use application based on the following grounds: 1) Inadequate paved access to and through the
Garden Way tract of homes, 2) Generation of additional traffic, 3) Inadequate parking, 4) Increased noise, 5)
Impact on the livability of the neighborhood, 6) Diminished property values, and 7) Modifications to the
property prior to receiving the necessary permits.
Mr. Robinson stated this is not just a case about 904 Garden Way, but also the larger question of accessory
residential unit as a conditional use in R-1 zones. He feels that this is a matter of "livability" and urged the
Council to reinstate the meaning of Single Family Residential in R-1 zones.
In 'Opposition'of Applicant
· .
Gwen Davies/860 Harmony Lane/Apologized for any inaccuracies in the flyer that was distributed and for
placing thc flyer into mailboxes as she was unaware that this was illegal. Ms. Davies read a statement of
opposition from Kerry and Janicc Lay into thc record. Ms. Davies stated R-1 is what thc residents wanted
when they bought into this neighborhood, and noted thc construction of a door fight outside thc neighbor's
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bedroom window. Ms. Davies also submitted a petition signed by 46 neighbors into the record.
Dick Trout/830 Garden Way/Voiced concern regarding the traffic on Garden Way mid safety issues. Mr.
Trout stated that adding additional units would only increase traffic on a street that is already too narrow with
no sidewalks. Mr. Trout noted the lack of process by the applicant and that the required permits were not
secured prior to their renovation. He feels the applicants should be held responsible f, Or not following the
required process;.
Jim Fieguth/850 Garden Way/Read statement of oPposition from Jack and Patty Ware into the record.
Karen.Fieguth/850 Garden Way/Read statement of opposition into the record.
Jean Crawford/923 Harmony Lane/Read statement of opposition into the record.
Vern Crawforq/923 Harmony Lane/Read statement of opposition from Denise and Gerald Hauck into the
record.
Joanne Costantino/892 Harmony Lane/Shared her experience with duplex units and the related noise and
traffic issues, lvls. Costantino expressed her concern with the house being rented as a duplex unit and
questioned hOw future owners might use the property.
Lynn Costantino/892 Harmony Lane/Expressed his frustration that his exhibit was; not brought to the
Council Meeting as promised by Planning Staff. Mr. Costantino stated this project has had no architectural
review and feels, the front door should have been placed at the front of the house, so it would not disturb the
neighbor. He stated this project was not done in the spirit of affordable housing, but rather is an ugly design
done to collect maximum profits. Mr. Costantino asked that this application be denied based on the fact there
was no architectural review.
Curt Bacon/891 Harmony Lane/Noted his property is located directly behind the applicant's. Mr. Bacon
commented on how narrow Harmony Lane and Garden Way are, and the parking and traffic safety issues they
face. Mr. Bacon expressed his disappointment, stating when he purchased his home it was zoned R-1 Single
Family, and now it is being rented out for multi-family use.
Patty Knapp/902 Harmony Lane/Commented on how well she knows the neighborhoodand.theproximity
of her home to the applicant's. Ms. Knapp shared her experience with a duplex unit located across the street,
which was rented out to college students. Ms. Knapp shared the difficulty she experiences backing out of her
driveway. She also questioned if this project meets the definition of affordable housing or whether the
applicants just want extra income.
Jamie Brown/932 Garden Way/Noted her length of residence and urged the Council to reject the proposed
accessory unit. Ms. Brown fears the standard of living will be greatly devalued by approving this application
and feels the City should not encourage this type of development in this neighborhood.
Paul Giancarlo/916 Garden Way/Resides next door to the applicant's property. Mr. Gi~mcarlo stated he will
be the one most .affected by the proposed changes and voiced his opposition to the project. Mr. Giancarlo
noted the required building'permits were not obtained and feels the applicant attempted to avoid the process.
He noted the new entryway, which was placed 6 feet from his house, and noted that it could have been placed
on the opposite side of the house. Mr. Giancarlo asked that if the Council does approve t]his application, they
require a condition requiring the applicant to provide a fence in order to protect his property.
M Ei,~I'ING
2004
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Public Hearing Closed: 9:30 p.m.
Public Hearing Will be continued at the August 3rd Council Meeting. Lynn Costantino will be allowed an
additional two minutes to present his exhibit at the Continued Public Hearing.
PUBLIC FORUM
Ron Roth/6950 Old 99 S/Asked that the City play a more proactive role in the proposed Billings; GolfC°urse.
Mr. Roth stated he supports of the use of effluent irrigation water for the golf course. He also suggests the City
partner with the Billings family to build the golf course, and use the 75 acres currently occupied by the Oak
Knoll Golf Course for :affordable housing.
Eric Navickas/711 Faith Avenue/Spoke on behalf of the protesters in regards to the recently approved nudity
ordinance and presented an educational session on human anatomy.
Colin Swales/461 Allison Street/Spoke regarding the line lot adjustment for the Sid and Karen DeBoer
planning action. Mr. Swales requested the Council make an interpretation of several of the land use
ordinances, and asked that this item be placed on a future council agenda.
Andrea Fraga/264 IN'. Mountain Avenue/Stated the Public Nudity Ordinance is a result of the tourist
economy, and that this law has been imposed on Ashland's residents to appease outsiders. Ms. Fraga stated she
participated in the nude protest and that most of the people who viewed the protest did not take offense~
Ryan Navickas/711 Faith Avenue/Asked the CoUncil to place the issue regarding the nudity orclinance on the
next agenda, as many ]people wish to comment.
UNFINISHED BUSINESS
1. Summary of Coutncil Goals.for FY 2004-2005 and Timeline.
Item not addressed due to time restraints.
NEW AND MISCEI, LANEOUS BUSINESS:
1. Mount Ashland -- Report and Update.
Jeff Hanson, General !Manager, presented the annual report to the council.
Mr. Hanson noted the significant trend in the snow sport business, with 3 of the last 4 years setting attendance
records nationally. He,' stated growth in the Northwest exceeded that average, and demographics are showing
good opportunities for' growth over the next 10 years. Mr. Hanson stated the ski area operated for 115 days last
season, total snow fall was above average at 350 inches, and total visitor count was 102,329, which was the
third best season in the operation of Mt. Ashland. Financially, it was a good year with a net operating income
of $161,000. The ski area received contributions totalling $145,000 and earnings and increases in investments
of $49,000. Mr. Hanson stated their final financial statement will be produced after CPA review in August and
will be delivered to the City's Finance Director in September.
Councilor Hartzell/Jackson m/s to extend meeting to 10:30 p.m. Voice Vote: Ali AYES. Motion passed.
Mr. Hanson stated the ski area will undergo lodge improvements for the upcoming year, including an expanded
food'service and new fumishings. Mr. Hanson noted a few of the concerns raised from the :mrvey include
parking, restrooms and food service location.
Suggestion was made that in the future, copies of letters from the ski area to federal agencies be provided to the
Council.
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Eric Navickasf711 Faith Street/Stated the Forest Service has shown negligence for this project. Mr.
Navickas stated he visit Mt. Ashland last week and has never seen a bigger mess. He also noted serious
erosion at the wastewater treatment facility. Mr. Navickas feels the ski area expansion will have severe impacts
for generations to come, and encourages the public to visit this area and see the poor conditions for themselves.
2. Agreement for Services between the City of Ashland and the Ashland Chamber of Commerce.
Management Analysis Ann Seltzer explained the Agreement for Services with the Chamber of Commerce'
(COC) is a departure from previous contracts, both in format and in content. This Agreement identifies the
overall objectives of the City, the accountability and reporting requirement of the Chamber to the Council and
the general provisions that appear on contracts with all grant recipients. This Agreement for Services has been
reviewed and reflects input from the TOT committee, the Chamber Director and Executive Board, the
Chamber's Attorney, the City Administrator, the City Attorney and the Finance Director.. Staff recommends
the Council authorize the City Administration to sign the Agreement for Services.
Councilor Hartzell suggested the following changes to the Agreement:
1) Page 1,2nd paragraph under Purpose: remove "visitor center management" and either move it under Visitor
and Convention Bureau or drop it completely.
2) Page 2, 2nd paragraph, first sentence should read: "The COC will emphasize its economic development
activities..."
3) Page 3, Under Tourism Promotion should read: "Focus on promoting visits to Ashland during the shoulder
season, with services and support prioritized for recipients of grantees of the Economic and Cultural
Development Grants."
4) Page 3, Under Accountability, first paragraph, second sentence should read: "Present a progress report on
current fiscal year activities at least annually at a City Council meeting."
5) Page 3, Under General Expectations, Number IV should read: "Reach out to other City of Ashland cultural
and economic development grant recipients to assist them with their efforts."
6) Page 4, Under' Specific Requirements, remove statements that the COC and VCB "...shall review and update
its tourism promotion strategies every three years..".
7) Page 4, Under General Provisions, Financial Records, remove language that requires that financial
information be kept confidential, as none of the other grantees are held to this standard.
Councilor Jackson asked that the Council determine the definition of "shoulder season", and submitted her
proposed wording into the public record.
Councilor Hartzell/Morrison m/s to place item on the next council meeting agenda. Voice Vote:
Hartzell, Morrison and Hearn, YES. Laws, Amarotico and Jackson, NO. Mayor, NO. Motion failed 3-
4.
Staff informed the Council that they will bring the Agreement back to the Council for their continued
discussion and approval.
ORDINANCES~ RESOLUTIONS AND CONTRACTS:
1. First and Second Readings of"An Emergency Ordinance Levying Taxes for the iPeriod July 1, 2004
to and including June 30; 2005, such taxes in the sum of $8,388,000 upon all the Real and Personal
Property Subject to Assessment. and Levy Within the Corporate Limits of the City of Ashland,
Jackson County, Oregon, and Repealing Ordinance No. 2910."
Councilor Jackson/Amarotico m/s to approve first reading of ordinance and move to second reading.
Roll Call Vote: Amarotico, Jackson, Laws, Hartzell, Hearn and Morrison, YES. Motion passed.
Councilor Amarotico/Laws m/s to approve Ordinance #2911. Roll Call Vote: Amarotico, Jackson,
Laws, Hartzell, Hearn and Morrison, YES. Motion passed.
2. Reading by title only of "A Resolution Authorizing the Sale of Bonds for the Ashland Fiber
Network."
Councilor Jackson/Morrison m/s to approve Resolution #2004-27. Roll Call Vote: Iq[earn, Laws,
Morrison, Hartzell, Amarotico and Jackson, YES. Motion passed.
3. Reading by title, only of "A Resolution Authorizing Interfund Loans to the Community
Development Block Grant and Telecommunications Funds."
Councilor Laws/Amarotico m/s to approve Resolution #2004-28. Roll Call Vote: Jackson, Morrison,
Hearn, Laws, Hartzell and Amarotico, YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
ADJOURNMENT
Meeting was adjourned at 10:30 p.m.
Barbara Christensen, City Recorder Alan DeBoer, Mayor
Office of the Mayor
~llan ~. DeBoer
August 3, 2004 City Council Meeting
Mayor's Declaration to Commemorate Hiroshima Day (August 6th)
and Nagasaki Day (August 7th)
Every year on August 6, the city of Hiroshima holds a Peace Memorial Ceremony to
pray for the peaceful repose of the victims, for the abolition of nuclear weapons, and for
lasting world peace. During that ceremony, the mayor issues a Peace Declaration
directed toward the 'wodd at large. As long as the need persists, Hiroshima's mayor will
continue to issue these declarations calling for the elimination of nuclear weapons from
the face of the earth. This is part of Hiroshima's effort to build a wodd of genuine and
lasting wodd peace where no population will ever again experience the cruel
devastation suffered by Hiroshima and Nagasaki.
Let us hope that the horrors inflicted on the cities of Hiroshima and Nagasaki in 1945,
59 years ago, will never again be visited upon future generations.
Every person can rnove the wodd in the direction of peace through their daily nonviolent
choices. Ashland, as a member city of the Mayors for Peace, continues to pm, mote
peace and strive for a wodd without nuclear weapons.
The annual Peace Vigil, organized through Peace House, is being held on the
downtown Plaza from 8 a.m. on Friday, August 6th until noon on Monday, August 9th.
Alan DeBoer
Mayor of Ashland
City of Ashland · 20 East Main Street · Ashland, OR 97520 ° (541) 488-6002 · Fax: (541) 488-5311 · Emaih awdb@aol.com
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ASHLAND CITY COUNCIL STUDY SESSION
Wednesday, July 21, 2004 at 12:00 p.m.
Council Chambers, 1175 East Main Street
CALL TO ORDER
Mayor DeBoer called the meeting to order at 12:03 p.m.
ATTENDANCE
Councilor Jackson, Morrison, Laws and Amarotico were present. Councilor Hartzell and Hearn were absent.
Public Works Director Paula Brown and Community Development Director John McLaughlin were present.
I. Update of Railroad Crossing Evaluation.
Public Works Director Paula Brown introduced Assistant Engineer Karl Johnson, who will be assisting with the
improvement projects. Ms. Brown explained the City hired the engineering firm HDR to evaluate the railroad
crossings, and noted this item is one of the Council Goals. Staff is seeking Council's input on the rankings and
need for improvements.
There are a total of nine "at-grade" crossings in Ashland, located at: Glenn Street, Laurel/Hersey Streets,
Helman Street, Oak Street, N. Mountain Ave., E. Main Street, Wightman Street, Walker Ave. and Tolman
Creek Road. The crossing at Crosson Road was not included in this report because it lies outside the Ashland
City Limits.
Ms. Brown gave a brief summary of the conditions and recommendations for each crossing:
Glenn Street Crossing
Single track crossing with passive protection. Sight distance is poor due to the curvature of the track and the
crossing is located in a residential area with single-family homes and apartments. Suggested improvements
include significant road work to meet standards, active signal protection and concrete panels tbr both road and
sidewalks. It was noted this crossing has some potential for closing.
Helman Street Crossing
Two track crossing with active protection. Sight distance is poor to the north due to buildings and the crossing ·
is located in a mixed-use commercial, industrial and residential zone. Pedestrian panels have been installed on
the north side. Suggested improvements include significant road work to meet standards, new active signal
protection and concrete panels for the road and south sidewalk.
Laurel/Herse~ Crossing
Ms. Brown stated this is the most awkward of the crossings, as the track crosses the intersec, tion at an angle.
There is passive protection and sight distance is poor to the north due to vegetation. The track is located in a
mixed residential and industrial area. Suggested improvements include significant road work to meet standards,
active signal protection and concrete panels for both road and sidewalks.
E. Main Crossing
Single track crossing with active protection. Sight distance is poor due to vegetation and fencing and the
crossing is located in a mixed-use area. Ms. Brown noted the bike path scheduled to go in and stated the City
has applied for a grant to assist with the cost. Suggested improvements include some road work to meet
standards, new active signal protection and concrete panels for both road and sidewalks.
ASH t.AND CITY (~(i.)I.!N(i ill. SI I.,I)Y SESSION
,lt!I.Y 20, 2004
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N. Mountain Cro~
Two ~ack crossing with active protection. Sight distance is poor due to buildings and the steep ve~ical
approach from the east. ~e ~acks are located in a mixed-use commercial and residential area. Ms. Bro~
noted this crossing has high pedes~an use due to the bike path. Suggested improvements include minor road
work to meet standards, new active sisal protection and concrete panels for both road and sidewalks.
Oak Crossing
Two track crossing with active protection on one side only. Sight distance is poor and tracks are located in a
mixed-use commercial, industrial and residential area. There are no pedestrian crossing panels located at this
crossing, which fo~rces pedestrians onto the street in order to cross. Suggested improvements include minor road
work on Van Ness, new active signal protection and concrete panels for both road and sidewalks.
Tolman. Creek Crossing
Single track crossing with active protection. Sight distance is poor and track is located in a mixed-use
residential, commercial and industrial area. Ms. Brown noted crosswalk panels have been installed due to heavy
pedestrian use. Suggested improvements include new active signal protection and concrete panels for the road.
Walker Crossing
Single track crossing with active protection. Sight distance is poor and crossing is located in a mixed-use area.
There is high pedestrian use due to its proximity to schools and the ball fields. Suggested improvements include
minor road work to meet standards, new active signal protection and concrete panels .for both road and
sidewalks.
Wightman Crossing
Single track crossing with passive protection. Sight distance is poor and track resides in a residential area. This'
crossing is considered to have very low use from an ADT standpoint and was recommended for closure by the
consultants. Should Council decide to keep this crossing open, suggested improvements would include
significant road work to meet standards, active signal protection and concrete panels for both road and
sidewalks.
The tracks were ranked for improvements in the following order, based on their use, proximity to
schools/services, and safety concerns:
1. East Main Street
2. Tolman Creek Road
3. N. Mountain Avenue
4. Oak Street
5. Walker Avenue
6. Hersey Street
7. Helman Street
8. Wightman Street
9. Glenn Street
Ms. Brown explained that in order to meet the American Association of State Highway Transportation Officials
(AASHTO) standa~rds, the City would likely be required to grade the road 100-200 feet on both sides of the
track. Ms. Brown .explained there is not adequate funding in the Street Program to complete this work, and the
consultants have estimated a cost of $800,000 per track to perform the suggested improvements. Several
funding options were noted, including Section 130 Program, Surface Transportation Program, CMAQ, OTIA
III, Transportation iEnhancement Funds and ODOT Bike/Ped Grants. Ms. Brown noted that OTIA III funds are
the most promising source of funding.
Ms. Brown commented on the Laurel/Hersey crossing, stating she would like to move this area into a design
phase and feels the upgrades are needed to address immediate safety concerns.
Council questioned if the City could install the bicycle and pedestrian crossing panels first, and wait to perform
the other improvements. Staff stated this is a possibility, however if the City receives federal funding, than all of
the required improvements will need to be completed. Staff added the cost for installing pedestrian crossing
panels is $60,000 per track.
A S}tl,AN1) Cl'I'f (~Ot ~N('I 1, SI [,t)\'
,I[,:I,Y 2(L 2004
P..\ (i [~ 3 o f 3
Council questioned who 'would be held liable if someone was injured on the tracks and suggested that City
Attorney Mike Franell look into this issue.
Council suggested soliciting public input early in the planning process.
Mayor DeBoer suggests 'that signage be put up notifying pedestrians and drivers the first few weeks trains
resume running. Mayor DeBoer also expressed his support of installing pedestrian crossing panels.
Staff explained the benefits of working with a consultant, and noted working directly with the railroad can be
difficult.
Meeting Adiourned at 1:15 p.m.
Respectfully submitted,
April Lucas, Assistant to City Recorder
tt()SP ITAI.. BOARD - ANN [ !Al. (if~N [',R:\ I., M t',ti'll NG
,lt!l,Y 20, 2004
PAGE lo1'2
HOSPITAL BOARD
ANNUAL GENERAL MEETING MINUTES
Tuesday, July 20, 2004 at 7:00 p.m.
Council Chambers, 1175 E. Main Street
I. PLEDGE OF ALLEGIANCE:
II. ROLL CALL:
Councilor Laws, Amarotico, Jackson, Morrison and Hearn were present; Councilor Hartzell was
absent.
III. STATUS OF ASHLAND COMMUNITY HEALTHCARE SERVICE BOARD:
Hospital Administrator Jim Watson introduced Hospital Board Chair-Elect David Bernard, CFO
Mark McGraw, new CEO Mark Marchetti, and new CFO Ron Telles.
Mr. Bernard explained that over the past year, the hospital has hired an Orthopedist, a Plastic
Surgeon, a Physiatrist, a Neurologist, a Podiatrist, and an Ear, Nose, and Throat Doctor. They
have also been approved to recruit an Integrative Oncologist, an Internist, and a Family Practice
Specialist.
The hospital has begun to implement their plans for surgery expansion, and ha,~e approved the
development of a new outpatient hospice program and an outpatient physical therapy program.
In addition, the hospital opened their Med/Surg expansion in May, which added 7,000-sq. ft.
and 10 private rooms.
Mr. Bernard noted the two new directors and the approved Board Slate of Officers. He also
stated the hospital distributed $45,000 in grants over the past year.
IV. OPERATIONAL/FINANCIAL UPDATE:
CFO Mike McGraw stated the hospital had a very good year financially, even with the
substantial reductions from Medicare and Medicaid. Mr. McGraw stated the success of the
hospital is based on its growth, and noted increases of inpatient and outpatient activity, and also
newborns.
Last year, the hospital purchased close to $.5M dollars for Capital Equipment, most of which
was to support surgery. Mr. McGraw noted the hospital has succeeded in maintaining a debt
free operation, and stated the expansion and all of the new equipment has been purchased with
cash reserves.
Mr. McGraw stated this would be his last presentation, as he is retiring after 25 years with the
Ashland Community Hospital.
V. ITEMS OF INTEREST:
Hospital Administrator Jim Watson stated that as they look into the future, there are several
areas of concern, including: 1) Reimbursement by the federal government for Medicare, 2)
Rising commercial insurance costs, 3) Bad debt and increased charity care as a result of failed
Measure 30, 4) Lack of sufficient healthcare workers and funding for the "Baby-Boomers"
entering into Medicare, and 5) Increased medical liability insurance.
I:fOSP ITA1. BOARD - ANN 1. i:\l. G EN ERA [, M t', t!'I'ING
,I[!I,Y 20, 2004
PA(iE 2 of 2
Mr. Watson noted the hospitals talented and dedicated Board of Directors, medical staff and
employees, and stated that Ashland has remained successful in recruiting and retaining
physicians ;and nurses.
Mr. Watson clarified the shortage of medical workers is due primarily to income issues. The
hospital is not in a position to compete with other industries. In addition, the medical field can
be very demanding and is a tough profession to be in.
Mr. Watson compared Ashland Community Hospital with other community hospitals, stating
most hospitals are experiencing 8% to 9% bad debt, while ACH is at 2% to 3%. In addition,
Medicare contractual allowances very seldom reach 50% in Ashland, where as most smaller
hospitals are running at 60% to 70%. Mr. Watson credited Ashland's charm as a big factor in
the hospital's success.
VI. AI},JOURNMENT:
Meeting was adjourned at 7:30 p.m.
Barbara Christensen, City Recorder Alan DeBoer, Mayor
CITY OF
4kSHLAND
ASHLAND HOUSING COMMISSION
MINUTES
JUNE 23, 2004
1. CALL TO ORDER
Chair Matt Small called the meeting to order at 4:08 p.m. at the Community Development and Engineering Services building
in the Siskiyou Room located at 51 Winbum Way, Ashland, OR 97520.
Commissioners Present:
Absent Members:
Council Liaison:
High School Liaison:
SOU Liaison:
Staff Present:
Matt Small, Chair '
Faye Weisler
Don Mackin
Liz Peck
Carol Voisin
Kim Miller
Amy Korth
Kate Jackson
None
Ryan Heihn, present
Brandon Goldman, Housing Specialist
Sue Yates, Executive Secretary
Small noted that the outlined agenda would look the same each month. New agenda items will include Project Updates, Other
Business from Housing Commission Members, and Commission Coordination. Peck was voted as timekeeper.
2. APPROVAL OF MINUTES - The minutes of the April 28, 2004 and May 26, 2004 meetings were approved as
submitted.
3. PUBLIC FORUM - (On-going agenda item to report on happenings at the Federal and State levels. Can include items in
the packet. Further discussion of these items under Other Business from Housing Commission Members.)
No one came forth to speak.
4. PROJECT UPDATES
Goldman reported on the non-profits and what has been accomplished to date.
· Six-unit low income housing project at 41 Garfield - Ashland Community Land Trust (ACLT).
· ACLT is working on acquisition of a duplex on Grant Street.
· Last week, Rogue Valley Community Development Corporation (RVCDC) completed the purchase of 2001 Siskiyou
Boulevard. The property will accommodate 10 units.
· Between the two projects listed above, the City expended $633,000 last week for affordable housing.
Other projects
· The Planning Commission approved the Strawberry Lane partition and Findings have been mailedL. We are awaiting
the 15 day appeal period. Next step: Survey.
· Hargadine and how it relates to the Big Box is going to be addressed more comprehensively in the Downtown Plan
update.
· Housing Alliance - Dept. of Community Development has the funds available and the Housing Commission will be
joining.
OTHER BUSINESS FROM HOUSING COMMISSION MEMBERS
Peck reported that the Oregon Shakespeare Festival was contacted by Diane Hess, Fair Housirig Council of Oregon to
have a-consciousness raising,, educational event based around the production "A Raisin in the Sun" which deals .with
housing discrimination. Peck and Tim Bond are putting together an event scheduled for September 26th. They are
planning to have an educational panel. A portion of the ticket sales will be going to the Fair Housing Council.
Various sectors in the community and valley will be invited to attend. They could end up donating about $900 to the
Fair Housing Council. The event will include a reception and a discussion after the play. Peck asked for help from
· anyone on the Commission who might be interested in helping.
The Commissioners had some other ideas such as a forum before the play and Affordable Housing Awareness Week.
The Education subcommittee will work on this. This would address an item in the Housing Action Plan - Have a
yearly summit on affordable housing.
· Voisin thought we should make a recommendation to the Council to select a representative to the Housing Alliance.
Small suggested striking up a correspondence with town(s) in similar situations as Ashland that have successful
affordable housing programs. Goldman offered to locate a town. Towns mentioned were Basalt, Bend, Jackson Hole,
Park City.
SUBCOMMITTEE REPORTS
· FINANCE - Goldman reported they are develOping a platform for the Housing Trust Fund and a means by which we
could select projects and then, bring to the Commission how funds should be awarded.
Next meeting - July 12th, 7:30 p.m. in the Siskiyou Room. (second Monday of the month)
· EDUCATION -The next meeting is June 30th at 5:15 p.m. at the SOU Starbucks. They will work on ways to get the
affordable housing message out by using the same message over and over. In addition, they are working with Ann
Seltzer to get information in the City Source.
· LAND USE - They have not met, but after the study session, they now know where the group wants to go. Jackson
expressed an interest in participating.
Upcomin.q meetin.qs:
Tuesday, July 27th, 7:00 p.m. - Joint Study Session with the Planning Commission, Housing Commission, Council at
the Council Chambers
Topic: Minimum densities within multi-family zones precluding single family use.
The Land Use subcommittee will try to meet again before the meeting on the 27th.
Voisin left the meeting. (5:20p. m.)
7. PIONEER PARKING LOT
Goldman said Sandler .asked the Housing Commission if the Pioneer lot was suitable for affordable housing. The site is 26,000
square feet and next to the old Copeland building. It is zoned C-1 and its intended use is for commercial development.
Housing can only be built above a permitted use within the zone. A public parking lot is a permitted use. The Hargadine site
required no residential parking (C-I-D); the Pioneer lot would require residential parking (C-I) on the site. The base housing
density is another distinction between the Hargadine lot and the Pioneer lot. The base density in the downtown is double that
of the C-1 zone of 30 units an acre. That would lower the number of units on the Pioneer lot to 15. In looking at getting a tax
credit project, they typiically go to larger scale projects and 20 units is quite small. The property would have to be rezoned to
allow more density. Rezoning is complex.
Jackson explained there was a charrette process done by Russ Dale on the Pioneer lot. They have not.yet brought'in the pre-
application. We wouldn't want to start a rezone until after we've looked at the Downtown Plan..
Goldman will speak with Sandier regarding the tax credit programs and discuss the uncertainties surrounding the Pioneer
project.
Mackin suggested the tbllowing: The Commission decided it would be appropriate to respond to a positive manner to the
concept brought to the City by Allan Sandler of using public land to provide an incentive for affordable housing. We wonder if
there are other possibilities that the Council would want to explore. As the Downtown Plan is reviewed, if the Council
supports that concept, they can have an influence on whether or not it will be included in the Downtown Plan. The Housing
Commission goes on record as saying the concept has merit. We are in favor of anything that can be used to promote
affordable housing in Ashland, and in particular downtown the concept of using public parking for leverage.
8. 'COMMISSION COORDINATION
Goldman noted there are a number of large scale projects coming up in the next six months that will have an affordable
housing component because they are rezones or annexations.
Jackson said she would[ like to see the comment Mackin suggested written and make it an Action Item to the Council. It is a
way of giving them a report on what they have asked us to do and will give people a chance to comment on that Action Item.
ASHLAND HOUSING COMMISSION
MINUTES
JUNE 23, 2004
Goldman wondered if the Commission would want included in the report work that has been done on developing the request
for proposal and target income levels. He will write it up and forward it to the Commissioners.
9. PUBLIC FORUM
MADELINE HILL spoke about the NowX2. The Housing Commission has a chance to bring it the Planning Commission again.
She owns one of the properties discussed during the NowX2 hearings. She wants to donate a significant amount of land.
The Commissioners asked if Goldman could do some research to see if there is still time for more input in NowX2. He will
bring a report next month.
10. JULY 28, 2004 MEETING AGENDA ITEMS
There will be a meeting of the Land Use committee on July 8th in the Lithia Room.
Weisler and Mackin will not be at the joint study session. Weisler will not be at the July Housing Commission meeting.
11. ADJOURNMENT - The meeting was adjourned at 6:20 p.m.
Respectfully submitted,
Susan Yates, Executive Secretary
ASHLAND HOUSING COMMISSION
MINUTES
JUNE 23, 2004
Bicycle & Pedestrian Commission
June 17, 2004 Regular Minutes
Roll Call
Members present:
Council Liaison:
Staff:
Lexi Delgado (Chair)
Brad Knickerbocker (Vice Chair)
Dylan Robbins (absent)
Jack Catron (absent)
John Morrison
Maria Harris, Associate Planner
Tom Cook, APD Officer
RVTD liaison: Paige West
High school liaison: Cory Lescher (absenO SOU liaison: None
Jack Christman
David Chapman
Tom Marvin (absent)
Tracy Bungay
Call to Order
Delgado called the meeting to order at 5:21 p.m.
Approval of Minutes May 20, 2004
Chapman/Knickerbocker m/s to approve the minutes of May 20, 2004 as presented. Voice vote: All AYES.
Motion passed.
Public Forum
Paige West introduced herself as the new RVTD liaison.
Subcommittees - Notices~ Meetings & Minutes
There was discussion of subcommittee meeting locations, and it was noted that Delgado's home at 2030 Wine or the
offices of A Street Design Group at 545 A Street would meet the accessibility requirements of state public meetings
law. It was noted that staff should be informed of subcommittee meetings so that they can address public noticing
requirements, and that a standard meeting time and place would be preferred. Delgado reminded members that
minutes needed to be taken for subcommittee meetings., but she added that if the minutes were submitted for
inclusion in the packets they could serve as subcommittee reports.
Goal Setting
Members discussed assigning someone to serve as a liaison for the Jackson County Bicycle Committee. It was
suggested that a letter be drafted informing them of the commission's existence and inviting to meetings.- It_was also
suggested that commission members attend the JCBC meetings on a rotating basis.
Chapman expressed concern about trail connections being missed and the need for a watchdog to oversee potential
connections as part of the planning actions.
Delgado noted that time commitment expectations had last been discussed in November, 2003 and the hope at that
time was that each member could serve 4-5 hours per month in addition to meeting attendance.
Those present compiled a draft goal list [see attached].
Subcommittee Reports: Bike Swap
It was noted that the profits from the Bike Swap would be used by the Parks Department for back to school
programs, a bike rodeo, aftei' school programs at the Middle School, and intergenerational rides. :The Parks
Department will hire a person and the. fall Parks programs will include bike focused items.. Delgad°, Chapman and
Bungay noted that they would be attending the June 28 Parks Commission meeting to discuss these programs.
Subcommittee Reports: Education and Outreach
Members noted tl~at they were eager to see these brochures distributed.
2004-0617_Bike Min Page ! of 2
Subcommittee Reports: Bicycle Friendly Community Application
It was noted that the presentation of the award was tentatively set for the July 20th City Council meeting. A League
of American Cyclists representative will try to attend to present the award. Members discussed options for posting
signs.
Subcommittee Reports: Neighborhood Safety
There was discussion of the upcoming West Nevada LID meetings.
New Business
Delgado revisited the bike racks discussion, and Bungay noted that she had spoken to Shop 'N Kart about their bike
parking.
Chapman noted that he was working on a master trail plan with the Parks Department, City Council and other
interested parties. He explained that they were identifying trail connections and determining which .ones should be
included on a city-adopted plan. He discussed the ideas that had been considered and noted that the next meeting
was to be held September 18th.
Agenda Items for Next Month
Safe Routes.
Adjournment
There being no further business, the meeting was adjourned at 7:07 p.m.
Next Meeting: Thursday, July 15th, 2004
2004-0617_Bike Min Pc, rge 2 of 2
Draft Goal "Ideas"
Ashland Bicycle and Pedestrian Commission
June 17, 2004
Goal: Increase awareness of bicycle and pedestrian issues on the part of the general
public.
Strategy 1: Outreach covering bike safety and bike use.
Actions:
Have tables at Farmer's Market, Ashland Co-op, earth Day
Create annual calendar of bike events such as Walk Your Child to
School Day (Oct 6), Car Free Day.
Car Free Day.
Provide monthly print piece to Ashland Daily Tidings.
Opportunities:
o:* New Parks Dept. program.
Goal: Increase bicycle skills.
Strategy 1:
Actions:
Opportunities:
· :. New Parks Dept. program.
Goal: Develop cooperation and communication among various types of bicyclists.
Strategy 1: Develop dialogue with bike community.
Actions:
v'
Advertise meetings using the language from the commission vacancy
adVertisement - Ashland Daily Tidings, RVTV, utility newsletter (City
Source), Jeff Golden's radio show
Opportunities:
o:o Critical Mass rides.
Draft Goal "Ideas"
Bicycle and Pedestrian Commission
Page 1
Goal: Incorporate bicycle considerations in all city transportation projects and
planning.
Strategy 1:
Actions:
Opportunities:
Goal: Increase pedestrian and bicycle safety and comfort levels on major streets in
Ashland.
Strategy 1: Investigate potential impacts and possibility of reducing speed limit on
Siskiyou Boulevard and Ashland Street.
Actions:
Opportunities:
Strategy 2: Reduce motor vehicle trips.
Actions:
Opportunities:
Goal: Promote Children and families Using bicycles for recreation and
transportation.
Strategy 1:
Actions:
Opportunities:
Draft Goal "Ideas"
Bicycle and Pedestrian Commission
Page 2
Goal: Create urban trails between neighborhoods and destinations such as schools
and shopping.
Strategy 1:
Actions:
Opportunities:
Goal: Track legislation pertaining to pedestrian and bicycle issues.
Strategy 1:
Actions:
Opportunities:
Goal: Improve bicycle parking facilities at businesses in Ashland.
Strategy 1:
Actions:
Opportunities:
Draft Goal "Ideas"
Bicycle and Pedestrian Commission
Page 3
MINUTES FOR THE MEETING
ASHLAND ,,FOREST LANDS COMMISSION
June 9, 2004- 4:30'PM
Community Development, 51 Winburn Way
MEMBERS PRESENT:
Members Absent:
Staff Present:
Non-Voting Members Present:
Frank Betlejewski, Richard Brock, Jo Anne Eggers, :Stephen
Jensen (Chair), Anthony Kerwin, Diane White, Bill Robertson
None
Chris Chambers, Nancy Slocum, Keith Woodley
Chris Hearn, Marty Main
I. CALL TO ORDER: Chair Jensen called the meeting to order at 4:33 PM in the Siskiyou Room.
II.
APPROVAL OF MINUTES: The minutes of the Regular Commission Meeting of IVlay 12, 2004
were approved with one spelling correction.
III. PUBLIC FORUM: No one spoke.
IV.
STAFF REPORTS
A. Budget Possibilities for Community Wildfire Protection Plan (CWPP) - Woodley
explained that he would need an estimate from the Technical Subcommittee before
discussing budget possibilities. The yearly Forest Commission budget runs from $60,000 to
$80,000. As the City budget for 2004/2005 has been finalized, funds would have to be
taken from somewhere else within the budget.
B. Restoration Project Update - Main reported that he is finalizing the slash treatment before
fire season begins.
Ve
ITEMS FOR DISCUSSION:
A. Continued Discussion on the CWPP - Chris Chambers, Forest Grant Worker Coordinator,
thought the public might be confused by this agenda item and how it differs from. the Public
Update Meeting following this meeting. Jensen assured Chambers that the purpose of this
agenda item was to touch base with the subcommittee and staff. He explained that the
commission would not go into detail nor make any decisions.
Brock wondered how the CWPP, the "Third" Alternative and the urban interface work relate
to each other. He thought the definitions of the various landscapes overlap as well as the
definition of the Wildfire Urban Interface (WUI).
Main reported that the Technical Subcommittee was currently evaluating existing Forest
Service data and is making steady progress. Betlejewski was concerned about the; October 1st
deadline; each day the data collection window is being squeezed as time must be allocated for
data synthesis and write up. Jensen wondered if given this schedule, the project was
achievable. Main asked the commission to accept the unknown, but he is confide, nt.
Brock Said the Subcommittee Was still' attempting to interpret'the sc0Ping commentS letter: He
wondered about the subcommittee's charge. He thought it was 1) to describe the area
geographically; 2) to .narrow to a specific "fuel discontinuity network;" and 3) to focus the
inventory in those locations. Main explained that the subcommittee was being asked to look at
the extremes of respecting both diversity and fuel reduction simultaneously.
ASHLAND FOREST LANDS COMMISSION MEETING
C:\DOCUME-I\berteauI~LOCALS-I\TempXJUN 9.doc JUNE 9, 2004- Page 1 of 3
Eggers thought perhaps the writing of the alternative could be squeezed in favor of data
collection. Kerwin thought it important not to gather more data than was absolutely needed.
PROJECTS PENDING/REQUIRING ACTION - Jensen covered the unfinished items in the
2004 Action Plan. He asked if the commission was ready to schedule a public Winbum site visit.
The cornrnission could not agree on a time so tabled this item.
Jensen asked Betlejewski about a quote for grass seed for use in the burn piles on the lower City-
owned parcel. Betlejewski reported that grass seed was in short supply and should be ordered as
soon as possible, but he needed an estimate of the number of bum piles from Main. He also
reported that seed "plugs" were another option and could be purchased at approximately $.50
each. Betlejewski, Brock and Main volunteered to research grass seed. Chambers added that the
Title II grant application included a request for grass seed money.
VII. OLD BUSINESS - None
VIII.
NEW & MISCELLANEOUS BUSINESS -
A. Nomination and Vote for 2004 Chair and Vice Chair -
Robertson nominated Jensen for Chair. Eggers seconded the motion and it passed 6-0 with
Jensen abstaining.
Kerxvin nominated Robertson for Chair. Brock seconded the motion and it passed 6-0 with
Robertson abstaining.
B. Brock asked the commission to consider changing the time the commission meets. He thought
more people could attend a 5:30 PM starting time. Discussion followed, but no decision was
reached. Commission decided to leave the schedule as is through the summer months.
IX.
REVIEW AND SET COMMISSION CALENDAR / NEXT MEETING
Next meeting is scheduled for Wednesday, July 14, 2004.
X. ADJOURN: 5:28 PM
PUBLIC UPDATE MEETING MINUTES
A. CWPP Development Group (Technical Committee)
Main reported that one of the group's goals was to adequately define the diversity of the watershed.
Sources of data vary widely. The group will look at the Forest Service's satellite imagery next Thursday.
Kerwin suggested using a prescription approach similar to the Forest Service's dichotomous key.
Jensen wondered if the group was representative of the public. Main said subcommittee participants
included Evan Frost, George Bandura, Cindy Deacon Williams as well as members of the Forest
Commission anti Main. Time constraints preclude full representation. Betlejewski suggested that the public
give objectives to the Technical Committee. Eggers thought there was a need for a representative group to
decide what the watershed should look like when treatment is finished.
Kerwin thought it important to focus on the Resiliency Project's stated purpose and need: to protect values
at risk, fuel hazard reduction and fire resiliency. Main suggested that the City and the Forest -Service could
have different interpretations of the purpose and need. Betlejewski suggested asking the Forest Service for
confirmation of the commission's interpretation.
Main announced that Don Boucher, Forest Service GIS Specialist, would offer the Technical Committee a
one-day workshop to better understand how their data was developed.
ASHLAND FOREST LANDS COMMISSION MEETING
C:\DOCLIME-I\berteauI~LOCALS-I\TempUUN 9.doc JUNE 9, 2004 - Page 2 of 3
Eric Navickas, 711 Faith, asked if an altemative could be proposed that limited treatment to understory
burning. He thought the present alternative was in reaction to the Bush administration's desire to harvest
timber. Main said no treatment was precluded in the proposed CWPP. Brock was against underburning in
the spring as it kills annuals and encourages Bull Thistle. Also, because the understory is dense, there is a
greater risk to bigger trees; pretreatment is often necessary. Fire is unpredictable. Main thought the
ultimate goal of any watershed management efforts was to return fire to the watershed. Brock ,didn't agree.
Navickas asked the commission to submit several alternatives under the CWPP.
Graduate Student Jay Lininger thought that, although fire was messy, it could be targeted and was a
valuable tool. He would like to see it added to the CWPP, however, he would hate to see fire s, uppression
as the only goal.
B. CWPP Development Group
Chambers held his first subcommittee meeting Tuesday, June 8th. The goal was to develop a general
direction. Participants included Dennis Turco, Oregon Department of Forestry, Lin Bernhardt,, Jackson
County Disaster Plan, Paul Galloway, Forest Service. Invitees included the community at large, property
owners in the interface and community groups. The draft CWPP will be posted on the web under the Fire
Department. He will also post his meeting's progress and include links to other jurisdiction's plans. Their
next meeting will be held Tuesday, June 15th at 4:30 at the fire station. The agenda will include
synthesizing existing fire protection plans with the City's and perhaps discussing a new WUI ,definition
and justification.
Kerwin thought the WUI definition should be expanded. Lininger said the interface ~area as de:fined by the
Forest Service was 1 V2 miles from City limits and the commission would need to justify a different one.
Public meeting adjourned at 7:22 PM.
Stephen Jensen, Chair
Respectfully Submitted,
Nancy Slocum
Clerk
ASHLAND FOREST LANDS COMMISSION MEETING
C:\DOCUME-i\berteaufiLOCALS-I\TempXJUN 9.doc JUNE 9, 2004 - Page 3 of 3
CITY OF
-ASHLAND
Draft ASHLAND HISTORIC COMMISSION
Minutes
July ?th, 2004
Community Development/Engineering Services Building - 51 Winburn Way- Siskiyou Room
Historic Commissioners Present: Dale Shostrom, Keith Swink, Tom Giordano, Rob Saladoff, Joanne
Krippaehne, Terry Skibby and Sam Whitford,.
Absent Members: Alex Krach and Jay Leighton
Council Liaison: John Morrison
Hiqh School Liaison: None Appointed
SOU Liaison: None Appointed
Staff Present: Associate Planner Mark Knox
CALL TO ORDER
At 7:08 p.m., Chair Shostrom called the meeting to order.
APPROVAL OF MINUTES
Krippaehne noted a correction in the minutes on Page 6, second paragraph, first sentance. The word "size"
should be deleted. Krippaehne moved to approve the June 2nd, 2004 minutes as corrected. With a second by
Whitford, the motion was approved with all voting aye.
PUBLIC HEARINGS
PLANNING ACTION 2004-077 is a request for a Conditional Use Permit to permit a portion of the former
Bdscoe School (265 North Main Street) building and the surrounding grounds to be used for individual
workspace rental areas and community events Comprehensive Plan Designation: Multi-Family Residential;
Zoning: R-2; Assessor's Map #: 39 1E 05 DD; Tax Lot: 2500.
APPLICANT: Lithia Arts Guild
Knox gave a bdef summary of the applicant's proposal noting that no extedor changes were proposed other than
a small sign near the intersection of Laurel and North Main Street. Tom Giordano asked how the proposed use
was compared to the target use of the zoning district. Knox explained.the-applicants addressed their findings
based upon the target use's full build out potential which would be multi-family housing.
Debbie Laray, representative for the applicants, described the proposal, described the different type of art
rooms, descried the neighborhood meetings, described the relationship with the Headstart Program and the
Ashland School District. The applicant also elaborated upon the types of events being proposed, the number of
expected patrons and students as well as the relationship between the events and the parking demands.
General discussion by the Commission occurred with concurrence the application should be supportive.
Discussion ensued pertaining to the proposed sign and that it's appearance may need to be simplified and
possible materials need to be changed, but overall supported the idea of having a distinct sign. The applicant
was open to any recommendations and noted the proposal for the sign wasn't fully thought out. The Commission
agreed to add a condition of approval to have the applicants return to the Commission's IReview Board with
alternative designs. The applicant concurred.
No one was in the audience to speak in opposition to the proposal. Giordano moved to recommend approval of
Planning Action 2004-077 with the incorporation ora condition requiring the applicants to sc~bmit the proposed
Ashland Historic Commission Minutes
July 7, 2004
CiTY OF
SHLAND
sign to the Review ,Board for their review and approval. Swink seconded the motion and it passed with a
unanimous vote.
OLD BUSINESS
Joint Meetinq with Conservation Commission - Krippaehne noted the Conservation Commission was
supportive of the opportunity to have a joint study session. The Commission discussed the possible topics
for the meeting such as prioritizing energy improvements as they relate to preservation. Other topics include
appropriate siding and windows. Swink noted that an acquaintance in the window restoration field may be
able to participate in a workshop. The Commission agreed on a time for the joint meeting (August 25th, 2004,
7:00 p.m. in the Siskiyou Room).
Review Board - Following is the July schedule for the Review Board, which meets every Thursday from 3:00 to
at least 3:30 p.m. in 'the Planning Department:
July 8th
July 15th
.July 22"d
July 29th
August 5th
Skibby, Swink, Krach '
Skibby, Swink, Saladoff
Skibby, Whitford, Leighton, Shostrom
Skibby, Giordano, Krach
Skibby, Leighton, Saladoff
Project Assiqnments for Planninq Actions
PA #2000-120 485 "A" Street (Steve Hoxmeier) Shostrom
PA #2002-100 142 East Main Street (Earthly Goods) Leighton
PA #2003-005 35 S. Second Street (Winchester Inn) Kdppaehne
PA #2003-092 124 Alida Street (Kirt Meyer and Vadim Agakhanov) Krippaehne
PA #2004-017 364 Hargadine Street (Ken Kolar) Krach
PA #2004-026 81 Central Avenue (Wes & Lucinda Vail) Giordano
PA #2004-018 322 Pioneer Street (Al & Sandra Carlson) Swink
PA #2004-043 246 Catalina Drive (Dr. William Rodden) Krach
PA #2004-081 954 "B" Street (Archerd/Dresner) Krippaehne
PA #2004-071 438 North Main Street (Bayberry Inn) Swink
Lithia Springs Property- Gun Club may be coming to the Park's Commission is August for further discussion on
lease agreement.
Co-Sponsorship with Conservation Commission for Fall Workshop - Will be discussed next month.
Memo to Council Reqarding Authorization for Multiple Listinq for National Reqister- This will be discussed at
next month's meeting. Krach volunteered to write the memo after the discussion.
Possible National Reqister Nomination for Lithia Springs Property - There was nothing new to report.
Carneqie Library Restoration - There was nothing new to report.
NEW BUSINESS
Single Family Residential Desiqn Standards - The Commission discussed the current trend towards
incompatible additions and remodels. The consensus was that a discretionary review process may be needed,
but that additional information should be gathered and further study should be done in order to determine the
appropriate steps to take. The commissioners agreed to doing some additional research on this topic by looking
on the internet and reviewing documents that Mark Knox has in his library.
Ashland Historic Commission Minutes
July 7, 2004
ADJOURNMENT
CITY OF
kSHLAND
With a motion by Krippaehne and second by Skibby, it was the unanimous decision of the Commission to
adjourn the meeting at 10:30 p.m.
Ashland Historic Commission Minutes
July 7, 2004
CITY OF
SHLAND
Council Communication
Title:
Dept:
Date:
Submitted By:
Approved By:
Synopsis:
Liquor License Application from Chun H. Chan dba Chun's Palace, Inc.
City Recorder/Treasurer
GAUgust 3, 2004
arbara Christensen
ino Grimaldi/~-)~
Application process of Oregon Liquor License as provided by OLCC.
Recommendation:
Endorse the application with the following:
The city has determined that the location of this business complies with the city's land use
requirements and that the applicant has a business license and has registered as a restaurant, if
applicable. The city council recommends that the OLCC proceed with processing of this application.
Background Information:
Application for a new liquor license.
The City has determined that the license application review by the city is set forth in AMC Chpt. 6.32
which requires that a determination be made to determine if the applicant complies with the city's land
use, business license and restaurant registration requirements (AMC Chpt. 6.32).
In May 1999, the council decided it would make the above recommendation on all liquor license
applications.
CITY OF
-AS Fl LAN D
Council Communication
Title:
Dept:
Date:
Submitted By:
Reviewed By:
Approved By:
Approval of Amendment No. 1 to Fund Exchange Agreelnent No.
20521, Water Street Bridge Project, between the City of Ashland and
the Oregon Department of Transportation
Public Works Department
August 3, 2004
Paula Brown
Mike Franell
Gino Grimaldi/
Synopsis:
The Water Street Bridge project has had a few set backs over the past four years during: the design,
planning and bid stages, but is now ready for realization. Staffre-bid the project in June 2004 and
received an acceptable construction bid from Ross Brothers & Company, Inc. (Salem). As staff and
the prospective contractor discussed construction start dates, it became very apparent that the project
was not bid early enough to ensure significant project completion within the restricted iin-water work
times of June 15 to SePtember 15. As such, construction contracts were recently signed for a delayed
construction start date of May 15, 2005. This project receives State transportation funds and requires
approval of the attached amendment to extend the funding period to coincide with the construction
delays. The attached Amendment No. 1, Fund Exchange Agreement No. 20521 Water Street Bridge
authorizes a time extension so that the project can begin in May 2005 and be completed by April
2006. At this point, staff anticipates completion within 8 months of starting which would be January
2006. The extra three months provides a cushion for unforeseen conditions.
Recommendation:
It is recommended that Council approve the attached Amendment No. 1, Fund Exchange Agreement
No. 20521, Water Street Bridge, granting a time extension to April 2006.
Fiscal Impact:
The City has been anticipating the reconstruction of Water Street Bridge for the past 4 years. In
November 2000, Council approved staff s recommendation to execute the fund exchange agreement
(Agreement No. 18615) with ODOT for Federal Fiscal Years (FFY) 1999 and 2000. And again in
November 2002, Council authorized the amended agreement to fully fund this project .and obligate
FFY 2001 and FFY 2002 funds. The total amount of federal funds is $495,923, which have been
exchanged at 93% (2nd agreement) and 94% (1st agreement) for a total of $463,994 in state funds to
replace the Water Street Bridge.
PCB/CC Water Street Bridge Fund Exchange Amd 2 3Aug04
Page I of 2
Through participation in the State Surface Transportation Program, Ashland has received
approximately $94,000 to $110,000 per year. Although the City "lost" an average of 6.5% percent for
the exchange to "State" funds, the gain from a contract flexibility and construction management
perspective is well worth the minor reduction in funds.
The City has participated in the State's federal fund exchange program through the Oregon
Department of Transportation for many years. These dollars are a part of the Federal Surface
Transportation Plan (STP) program that can be used to fund state approved projects. The Water
Street Bridge Project has been programmed to receive these funds and is consistent with the Capital
Improvement Program outlined in the budget document.
The engineers and staff had significantly under estimated the construction of the Water Street Bridge.
The engineer's estimate was approximately $400,000. Even after bidding the project three times, the
engineers estimate was $175,000 under the project bid. The increase in cost is primarily due to steel
prices, additional water and sewer work, an extremely constricted construction work area, timing for
the in-water work requirements and the additional creek stabilization. Design began in 2001 with
Otak Engineers at a cost of $98,000. Marquess Engineering completed the design and will provide
follow-on construction engineering support as necessary. The additional construction costs are
supported by storm water SDC, water distribution (pipe replacement) and the sewer collection funds
(for the replacement of a force main). All costs are in the budget and the additional costs will be
supported in t]he Fy06 budget.
Background:
The ODOT Fund Exchange Program is an extension of the Federal Surface Transportation Program
(STP). Cities with population in excess of 5000 people receive an annual allocation of funds based
upon actual population. The State provides these funds at a reduced rate (typically 94% of the
federal allocation) for City projects. By using the funds through the State's exchange program, the
funds can be used for a wider variety of projects. The State's requirements and controls are not as
stringent as Federal controls. Council may recall the discussion of the expanded Metropolitan
Planning Organization. These STP funds are the funds that will be combined with the MPO funds
and will be competitive in future years.
Staff proposed that fund exchange program be used for replacement of the Water Street Bridge which
was identified, as a priority from the Otak report on flood related damage, and submitted that request
to ODOT. ODOT approved the project prospectus and found the project eligible for the fund
exchange program. Approximately 45% of the project is eligible for storm water systems
development charges to meet the 100 year flood requirements.
PCB/CC Water Street Bridge Fund Exchange Amd 2 3Aug04
Page 2 of 2
Misc. Contracts and Agreements
No. 20521
AMENDMENT NO. 1
2002 Fund Exchange Agreement
Water Street Bridge
City of Ashland
The State of Oregon, acting by and through its Department of Transportation,
hereinafter referred to as State, and The City of Ashland, hereinafter ret'erred to as
Agency, entered into an Agreement on February 27, 2003. Said Agreement: covers the
Water Street Bridge Project.
It has now been determined by State and Agency that the Agreement referenced above,
although remaining in full force and effect, shall be amended by this Agreement to
extend time and update language.
Paragraph 1 of Recitals, Page 1, which reads:
1. By the authority granted in ORS 190.110, 366.770 and 366.775, State may enter
into cooperative agreements with counties and cities for the performance of work on
certain types of improvement projects with the allocation of costs on terms and
conditions mutually agreeable to the contracting parties.
Shall be amended to read:
1. By the authority granted in ORS 190.110, 366.572 and 366.576, State may enter
into cooperative agreements with counties, cities and units of local governments for the
performance of work on certain types of improvement projects with the allocation of
costs on terms and conditions mutually agreeable to the contracting parties.
Paragraph 4 of Terms of Agreement, Page 2, which reads:
4. This agreement shall be for two years beginning on the date State's
representative executes this agreement and terminating two calendar year.,; later on the
same month and day, unless otherwise extended or renewed by formal agreement of
the parties.
Shall be amended to read:
4. This agreement shall be for three years beginning on the
representative executes this agreement and terminating April 30th,
otherwise extended or renewed by formal agreement of the parties.
,date State's
2006, unless
Paragraph 5 of Terms of Agreement, subsection G, Page 3, which reads:
City of Ashland/ODOT
Agreement No. 20521-01
G. Agency shall comply with all federal, state, and local laws, regulations,
executive orders and ordinances applicable to the work under this
agreement, including, without limitation, the provisions of ORS 279.312,
279.314, 279.316, 279.320 and 279.555, which hereby are incorporated by
reference. Without limiting the generality of the foregoing, Agency expressly
agrees to comply with (i) Title VI of Civil Rights Act of 1964; (ii) Section V of
the Rehabilitation Act of 1973; (iii) the Americans with Disabilities Act of 1990
and ORS 659A. 142; (iv) all regulations and administrative rules established
pursuant to the foregoing laws; and (v) all other applicable requirements of
federal and state civil rights and rehabilitation statutes, rules and regulations.
Shall be arnended to read:
G. Agency shall comply with all federal, state, and local laws, regulations,
executive orders and ordinances applicable to the work under this
Agreement, including, without limitation, the provisions of ORS 279.312,
279.314, 279.316, 279.320 and 279.555, which hereby are incorporated by
reference. Without limiting the generality of the foregoing, Agency expressly
agrees to comply with (i) Title VI of Civil Rights Act of 1964; (ii) Title V and
Section 504 of the Rehabilitation Act of 1973; (iii) the Americans with
Disabilities Act of 1990 and ORS 659A.142; (iv) all regulations and
administrative rules established pursuant to the foregoing laws; and (v) all
other applicable requirements of federal and state civil rights and
rehabilitation statutes, rules and regulations.
Paragraph !5 of Terms of Agreement, subsection K, Page 3, which reads:
K. The Agency, its consultant or subcontractors, if any, and all employers
working under this agreement are subject employers under the Oregon
Workers' Compensation Law and shall comply with ORS 656.017 which
requires them to provide workers' compensation coverage for all their subject
workers, unless such employers are exempt under ORS 656.126. Agency
shall ensure that each of its contractors complies with these requirements.
Shall be art, ended to read:
K. All employers, including Agency, that employ subject workers who work
under thiis Agreement in the State of Oregon shall comply with ORS 656.017
and provide the required Workers' Compensation coverage unless such
employers are exempt under ORS 656.126. Agency shall ensure that each
of its subcontractors complies with these requirements.
IN WITNESS WHEREOF, the parties hereto have set their hands and their seals as of
the day and year hereinafter written.
City of Ashland/ODOT
Agreement No. 20521-01
The Oregon Transportation Commission on June 18, 2003, approved Delegation Order
No. 2, which authorizes the Director to approve and execute agreements for' day-to-day
operations when the work is related to a project included in the Statewide
Transportation Improvement Program or a line item in the biennial budget approved by
the Commission.
On September 16, 2002, the Director of the Oregon Department of Transportation
approved Subdelegation Order No. 2, in which the Director delegates authority to the
Executive Deputy Director for Highways to approve and execute agreements over
$75,000 when the work is related to a project included in the Statewide Transportation
Improvement Program.
CITY OF ASHLAND, by and through its
elected officials
STATE OF OREGON, by and through
its Department of Transportation
By By
Title
Date
Deputy Director, Highway Division
Date
By
APPROVAL RECOMMENDED
Title By
Date
Technical Services Manager/Chief Engineer
APPROVED AS TO LEGAL Date
SUFFICIENCY
By
City Legal Counsel
Date
APPROVED AS TO LEGAL
SUFFICIENCY
By.
Assistant Attorney General
By
Region Manager
Date
Agency Address:
City of Ashland
Attn: Paula Brown
20 E Main St.
Ashland, OR 97520
Date:
CITY OF
-ASHLAND
Council Communication
TITLE:
DEPT:
DATE:
SUBMITTED BY:
APPROVED BY:
Synopsis:
Appeal of Planning Action 2004-052, 904 Garden Way
Community Development
July 28, 2004
John McLaughlin, Director of Comm.~ity Development ~
Maria Harris, Associate Planner 'i¢.' ~
Paula
Brown, Acting City Administrator/~
Several issues that were raised in the testimony for the public he~dng on Planning
Action 2004-052, 904 Garden Way are discussed below. Staff has drafted
conditions addressing these issues that could be attached to the decision if the
application is approved. The request is for a Conditional Use Permit and Site
Review approval to convert 475 square feet of the existing residence into an
accessory residential unit.
Recommendation:
Background:
The Heatings Board received testimony regarding this action, anti approved the
request. Staff supports the decision of the Hearings Board, with 13 attached
conditions. In addition, three new conditions (numbered 14 - 16 below)
addressing the door location for the accessory residential unit, installation of
fencing to screen the adjacent neighboring properties and inspection of recent
building modifications are provided for consideration.
The following bulleted items are issues raised during testimony at the public
hearing at the City Council on June 20, 2004. Staff's comments and draft
conditions follow each bulleted issue.
· Door Location
The potential impact of the noise and light produced by the accessory
residential unit on the adjacent properties was identified at the public
hearing. Specifically, the owner of the property directly to the south
(916 Garden Way) expressed concem over the door location, lack of a
visual screen between the properties and location of new exterior
lighting.
The approval criteria for a Conditional Use Permit require that the
proposed accessory residential unit will not have a "greater adverse
material effect on the livability" on the surrounding properties when
compared to the target use of the property. The amount of noise and
light generated by the proposed accessory residential unit is one of
PA 2004-052
904 Garden Way
O7/28/O4
Page 1
seven factors the approval criteria identify for evaluation of material
effect on livability. Past planning approvals of accessory residential
units have included conditions requiring screening of adjacent
properties through fencing, lighting type and placement and door
placement to mitigate or reduce potential noise and light impacts to
adjacent properties. The level of mitigation requirements should be
based on an evaluation of a comparison of the noise and light impacts
of the proposal with the target use of the property, which is a single-
family home.
The primary entrance to the proposed accessory residential unit is
located on the south side of the existing structure. There is 13 feet
between the subject structure and the residence located on the property
to the immediate south. Currently, the standard minimum side-yard
distance between two buildings in the residential zoning districts is 12
feet. A floor plan is not included in the application, but an alternative
to the current configuration may be to relocate the door to the
accessory residential unit to the front of the structure facing Garden
Way. This would locate the door in the carport area. In the original
review of the application, Staff felt having one "front door" facing
Garden Way was more architecturally compatible with the surrounding
single-family residences. However, the finding could be that a side
entrance and associated foot traffic will create more of an impact than
typically experienced in a single-family residence. Staff suggests the
following condition of approval if door relocation is required.
POSSIBLE CONDITION:
14. That the primary entrance to the accessory residential unit shall be
relocated to the west side of the structure facing Garden Way and the
existing door on the south side of the building shall be removed prior
to occupancy of the accessory residential unit. The design of the
primary entrance shall not interfere with the parking space in the
carport and shall be submitted for review and approval of the Staff
Advisor with the building permit submittals for the accessory
residential unit. A floor plan of the accessory residential unit shall be
submitted with the building permit submittals.
Fencing and Lighting
Similar to the door location, fencing or plantings could be required to
visually screen adjacent neighbors from potential light and noise
impacts. The site plan submitted with the application shows existing
fencing along the side property lines from the midpoint of the lot to the
rear property line. There also appears to be fencing in place on the
adjacent properties. The primary area of concern seems to be 'along
the south side property line from the parking area to the entrance of the
PA 2004-052
904 Garden Way
07/28/04
Page 2
proposed accessory residential unit. Staff suggests the following
condition of approval if the Council requires additional, fencing.
POSSIBLE CONDITION:
15. That fencing in accordance with the height and design limitations
of 18.68.010 shall be installed around the perimeter o:f the property in
areas without fencing prior to issuance of a certificate of occupancy
for the accessory residential unit. A fence permit s]hall be obtained
prior to installation of any fencing.
A condition was attached to the Heatings Board approval which
required lighting to be directed on the property and not illuminate
adjacent properties (condition 12).
· Recent Building Modifications
There was concern expressed during the public hearing that changes to
the existing structure had been made prior to the approval of the
accessory residential unit. It has not been established that the changes
to the structure could not be have been made or that the work was
improperly performed. The interior and exterior remodeling changes
described in the testimony could be made to a single-family residence
without an approval for an accessory residential unit. While the issue
of meeting the building permit and building code requirements is not
typically addressed in the planning approval process, a condition could
be considered that requires a special inspection to determine if recent
building changes required building permits. Staff suggests the
following condition of approval if a special inspection is required.
POSSIBLE CONDITION:
16. That the accessory residential unit shall have a special inspection
of the recent changes to the structure by the Ashland Building Division
at the property owners' expense prior to any further construction or
occupancy of the accessory residential unit. The inspection shall
determine if recent changes required a building permit. If a building
permit was required and not received for recent changes, the applicant
shall obtain the necessary permits with a minimum double fee charge.
Accessory residential units were added as a conditional use in. the R-1 Single-
Family Residential zoning district in 1991. The reason for allowing accessory
residential units was to provide a different housing type and to accommodate
growth within the community. The addition of accessory residential units is
consistent with several goals and policies of the Ashland Comprehensive Plan that
follow.
PA 2004-052
904 Garden Way
07/28/04
Page 3
"Ensure a variety of dwelling types and provide housing opportunities for
the total cross-section of Ashland's population, consistent with preserving
the character and appearance of the city." Goal, Chapter VI, Housing
"Strive to maintain a diversity of population groups in Ashland, especially
if increased growth pressure leads to more expensive housing.
Concentrate on population groups that are important to Ashland's
character, such as students, artists and actors, employees of the city,
school district and college, service personnel who work in the tourism
industry, hourly wage earners in local industries and local residents who
have not retired and live on fixed incomes." Policy V-4, Chapter V,
Population
"It is the City of Ashland's goal to maintain a compact urban form and to
include an adequate supply of vacant land in the city so as not to hinder
natural market forces within the city, and to ensure an orderly and
sequential development of land in the city limits." Goal, Chapter XII,
Urbanization
Since 1991, a total of 94 accessory residential units have received planning
approval. This is the first application for an accessory residential unit to be
appealed to the City Council since the ordinance inception 13 years ago. In
general, few complaints have been received once the accessory residential units
are constructed and in use, and complaints tend to focus on units that are existing
but did not go through the Conditional Use Permit process. In the Garden Way-
Harmony Lane neighborhood, there is one approved accessory residential unit
located at 869 Garden Way (PA 2002-073). There are no other approvals on
record for Garden Way, Harmony Lane, Sunset Avenue or Ross Lane.
While the neighborhood has provided numerous issues and comments regarding
the request, Staff believes that this request is not dissimilar from the many other
accessory residential units approved, and encouraged, throughout Ashland. These
units provide a different housing option for residents, while maintaining the scale
and appearance of existing neighborhoods. They have been a successful tool for
housing and accommodating growth within the community.
PA 2004-052
904 Garden Way
07/28/04
Page 4
April 2004
_i
.:.:...' :' - ' · ':.:.!:-":.'75i:.?".5 i:."i'.-.
65 Feet '
Tax Lot Number 5100
Zone R-1-7.5
Lot SiZe 8,125 Sq. Feet
Scale: 1" = 20 feet
t
Catch basin at corner of.,
Garden Way and Clark St.':
Fire hydrate 200 feet to the north
Lawri
Bedroom
Bedroom
Proposed Accessory Unit
904 Garden Way, Ashland
I
Concrete Slab
Bath - Kitchen
u.m '" 'I
..
~_~'.
i m'a"
.g
~,-
Ca.rport'
Water Meter.
'Garden'Way"
~ -Trash/Recycle area
~..
Utility Pole
.
6 inch water line '
.....
,,
6 inch sewer line ·
CITY OF
-ASHLAND
Council Communication
TITLE:
DEPT:
DATE:
SUBMITTED BY:
APPROVED BY:
Synopsis:
Eighth annual report on implementation of the Valdez Principles
Electric & Telecommunication
August 03, 2004 ~
Dick Wanderschgt]1
Gino Grimaldi ~
The 10th Valdez Principle requires an annual report on implementation.
Recommendation: Informational presentation only; no Council action is required.
Fiscal Impact: None
Background:
The Ashland City Council adopted the ten Valdez Principles in May of 1990. The
tenth principle requires an annual report on implementation. This is the eighth
annual report presented to the Council. The report consists of the listing of
programs, initiatives and City activities that support each of the principles. It is
an ongoing, growing list with new items added each year in Italics including a
brief description of the new initiative. Last year, the council indicated that old
initiatives that are no longer active be removed from the list. In order to deliniate
these inactive initiatives, they have been put into parenthesis to show their
inactive status. Also attached is a copy of the original Valdez Principles adopted
by the Council in 1990.
Electric/Telecommunication Dept.
Dick Wanderscheid, Director
90 N. Mountain Ave Phone: (541) 488-5357
Ashland, OR 97520 Fax: (541) 552-2436
City Activities and Initiatives that Support the Valdez Principles
October, 2003
(Items in Italics are new to the list this year)
=
PROTECTION OF THE BIOSPHERE
a)
b)
c)
d)
e)
f)
g)
h)
i)
J)
k)
~)
m)
n)
o)
P)
q)
r)
s)
t)
u)
v)
w)
Environmental and Physical Constraints Ordinance
Flood Plain Ordinance
Herbicide Policy
(Ashland Watershed Partnership Participation and Policy)
Roca ,Creek Project
(Ashland WTP Wetlands Demonstration Project)
Hillside Development Ordinance
(Ashland Creek Restoration Project)
Air Quality Programs
Storm Water Master Plan
Fire Department Vehicle Washing Policy
Ripadan Ordinance Revisions
Ashland WWTP Upgrade
Street: Standard Revisions
Storm Drainage Cleaning and Maintenance
Erosion control planning and bank stabilization measures in Public Works projects
(Installlation of storm ceptor in new Winbum Way Bddge)
Construction Training for creek protection by Public Works
(Granite Street Quarry Restoration Project)
(Pistol range restoration project)
Tree Preservation Ordinance
(Installlation of storm ceptor in Gresham Street as part of the Library Project)
(Bioswale on the Elk's parking lot)
Page 1 of 7
x)
y)
z)
aa)
bb)
Oil and grease separator at the new Fire Station
Riparian & Wetland Area Inventory
Tree Replacement Rebate Program
Riverwalk Ponds-
The Riverwalk development on N Mountain Ave has utilized storm water detention
ponds to improve storm water quality. This was a cooperative project involving the
Oregon Department of Environmental quality, The city of Ashland, the Developer
Morgan Pacific LLC.
Siskiyou B lvd Reconstuction---
The reconstruction of Siskiyou Blvd and with the addition of Bicycle lanes in both
directions will make bicycling safer and more efficient. Also, reconstruction of the
islands with more efficient planting and irrigation systems will increase water use
efficiency and the appearance of the streetscape.
1
SUSTAINABLE USE OF NATURAL RESOURCES
a)
b)
c)
d)
e)
f)
g)
h)
i)
J)
k)
~)
m)
n)
o)
Page 2 of 7
Renewable Resource Generation Policy (net metering)
City's Solar Water Heating Program
Performance Standards Development Ordinance
Transportation Plan
Bicycle Commission activities
City Open Space Acquisition Plan
Comprehensive Water Supply Study
Ashland Solar Pioneer Program
New bike path along Railroad ROW
(Certified Wood Program)
20% water conservation goal of Comprehensive Study
(Chamber of Commerce Wise Resource Usage Booklet provided to every household in Ashland
(was distributed in the fall of 2001))
(Water efficient landscaping tour)
Green Power purchase by the City
Natural gas vehicle
P)
q)
r)
s)
t)
u)
v)
w)
x)
y)
z)
aa)
bb)
3,
Page 3 of 7
(Transportation, Transit and Parking Initiative)
"B" Street subsurface ddp irrigation system and signage
Irrigation signage at Copeland lot and Wilderness Charter School
Solar Electdc Rebate Program
(Rate Mitigation Agreement with BPA)
(Use of certified wood in Hillah Temple Project)
Solar electdc system installation at Ashland Middle School
Affiliated Marketing agreement with the Bonneville Environmental Foundation (BEF) for the sale
of Green Tags
New Solar Electdc System at Wilderness Charter School
Increased Solar Electdc and Water Heater Rebate
Efficient Refrigerator Incentive
Earth ,Advantage Program
Siskiyou B/vd Reconstruction
REDUCTION AND DISPOSAL OF WASTE
a) City's recycling programs
b) Styrofoam Ban
c) Composting Programs
d) Conservation Commission activities
1)
2)
3)
4)
5)
6)
7)
8)
(Tree free paper utility bill insert)
(Green Schools Program)
(Conservation Commission video productions)
(Jefferson Monthly articles)
Green Business Program
Adopt-A-Street Program
(Water efficient landscaping tour)
(VVater wise newspaper articles)
9)
10)
11)
12)
13)
14)
(Energy conservation newspaper article series)
(TID education project)
(Newspaper article series on recycling)
(Earth Day event at North Mountain Park, 2"d annual event held in 2003)
(Rain Water Catchment Class)
(Solar Home Tour)
Earth Day event at N. Mountain Park, 3~ Event held in 2004
e)
f)
g)
h)
i)
J)
m
e)
g)
h)
Page 4 of 7
Minimize the use of chemicals in City Public Works operations
Asphalt reuse by Public Works
Revision to City's Styrofoam Ordinance
Water based street paint
Switch from diesel fuel to propane for fire extinguisher training conducted by Fire Department
Ashland Sanitary's new Yard Debds Pick-Up Program
Recycled Paper
Increase Recycling Opportunities
Ashland Sanitary has increased recycling opportunities by instituting the 65- gallon
mixed waste commingled recycling carts which are picked up every other week. This
makes it easier to recycle and adds materials to curb side pick up wl3ich previously could
not be recycled at the curb.
'.
WISE USE ENERGY
a) Performance Standards Development Ordinance
b) Transportation Plan
c) Conservation Commission activities
d) (Resource Conservation Manager Program (City, SOU, School Distdct and Ashland Chamber of
Commerce))
Energy and Water Conservation Programs
(Certified Wood Program)
City's natural gas vehicle
Conservation Augmentation Agreement with BPA
k)
Council allocation of money to provide free bus services in Ashland in FY 2003-04
(New Commercial Resource Conservation Audit cost-share program conducted in conjunction
with Oregon Manufacturing Extension Partnership (OMEP))
Ashland/BPA Power Shift Pilot Program
The City is working with the Bonneville Power Administration to implement a Pilot
Program to install intemet based load management devices in selected Ashland
residences. These devices will utilize the Ashland Fiber Network to reduce demand
from water heaters and air conditioners to help reduce peak demand during high energy
usage time.
Use of Bio Diesel in the City Fleet
The City's Public Works Department has begun testing the use of Bio Diesel for fuel in'
the City's Street Sweeper, a Water Department pickup, and a City Lawn Mower. This
test began in Apdl and will evaluate reliability, power, costs and fuel supply isues to see
if the City wants to expand its use to other vehicles in the Fleet.
m) Use of
Soy Oil in Electric Transformers
The City's Electric Utility has started to use soy oil in transformers used in the City
distribution system. This is a new product that has just come on the market. It is a soy-
based product that actually is superior to the fossil based oil that had been used
previously. This product improves the operating characteristics and life expectancy of
the equipment and also poses no threat if a leak occurs. We will begin specifying this
product in all new transformers the City purchases and also we will begin a ret/o-fill
program to start replacing the oil in existing transformers starting with transformers that
could have a potential to leak into sensitive areas like creeks or wetlands.
a)
b)
c)
d)
e)
f)
g)
h)
i)
J)
k)
Page 5 of 7
RISK REDUCTION
Herbicide Policy
EMF Policy
Revisions to City Emergency Management Plan
Ongoing training and simulations of emergency situations
Ongoing safety training of City field personnel
(Y2K preparedness)
Community Emergency Response Team Program
(Fire and Police Department videos)
School safety programs
New fuel tanks at the City yards and airport
(Riparian video)
(Riparian workshops)
=
1
al
m) (Wildfire forums)
n) Siskiyou Blvd Reconstruction
SAFE PRODUCTS AND SERVICES
a) Herbicide Policy
b) Environmental training for Public Works field personnel
c) Consultation by Public Works with AWP members or other local experts on appropriate
environmental techniques
d) Construction notices to affected properties in advance of Public Works projects
e) (Certified Wood Program)
DAMAGE COMPENSATION
a) (Ashland Creek Restoration Project)
DISCLOSURE
a)
b)
c)
d)
e)
f)
g)
h)
i)
k)
~)
m)
Herbicide Policy
EMF Policy
Environmental training for City field personnel
Construction notices for City projects
(1998 Water Quality Report (published July 1999))
(1999 Water Quality Report (published June 2000))
(2000 Water Quality Report)
(2001 Water Quality Report)
(2002 Water Quality Report)
2003 Water Quality Report
(City Source Energy Conservation video)
(City Source Water Conservation video)
VVildfire Hot Line
9. ENVIRONMENTAL DIRECTORS AND MANAGERS
Dick Wanderscheid has Environmental Affairs as a designated responsibility.
Page 6 of 7
10. ANNUAL ASSI-'SSMENT
This is the eighth annual report submitted to the City Council as required by the 10th of the Valdez
Principles.
Page 7 of 7
Valdez Principles
By endorsing these Principles, we publicly affirm our belief that the City of Ashland, Oregon, has a direct responsibility for the
environment. We believe that we must conduct the public's business as responsible stewards of the environment and seek goals
only in a manner that leaves the Earth healthy and safe. We believe that the City must not compromise the ability of future
generations to sustain their needs.
We recognize this to be a long-term commitment to update our practices continually in light of advances in technology and new
understandings in health and environmental science. We intend to make consistent, measurable progress toward the ideal that
these principles describe, and to apply them wherever we operate, in a manner consistent with our other obligations under law.
1. Protection of the Biosphere. 6.
.
1
.
.
We will minimize and strive to eliminate the
release of any pollutant that may cause
environmental damage to air, Water or earth or its
inhabitants. We will safeguard habitats in creeks,
ponds, wetlands, natural areas and will minimize
contributing to global warming, depletion of the
ozone layer, acid rain or smog.
Sustainable Use of Natural Resources.
We will make sustainable use of renewable natural
resources, such as water, soils and forests. We
will conserve nonrenewable natural resources
through efficient use and careful planning. We will
protect wildlife habitat, open spaces and
wildemess, while preserving biodiversity.
Reduction and Disposal of Waste.
We will minimize the creation of waste, and
wherever possible, recycle materials. We will
dispose of all wastes through safe and responsible
methods.
Wise Use of Energy.
We will make every effort to use environmentally
safe and sustainable energy sources to meet our
needs. We will invest in and promote energy
efficiency and conservation in our operations and
that of our citizens.
Risk Reduction.
We will minimize the environmental, health and
safety risks to our employees and the communities
in which we operate by employing safe
technologies and operating procedures and by
being constantly prepared for emergencies.
1
.
.
10.
Safe Products and Serviices.
We will provide services that minimize adverse
environmental impacts and that are safe for
consumers. We will inform consumers of the
environmental impacts of our service.
Damage Compensation.
We will take responsibility for any harm we cause
to the environment by making every effort to fully
restore the environment and to compensate those
persons who are adversely affected.
Disclosure.
We will disclose to our employees and to the
public incidents relating to our operations that
cause environmental harm or pose health or
safety hazards. We will disclose potential
environmental, health or safety hazards posed by
our operations, and we will not take any action
against employees who report any condition that
creates a danger to the environment or poses
health and safety hazards.
Environmental Director.,; and
Managers.
At least one member of man~agement will be a
person qualified to represent environmental
interests and will commit management resources
to implement these Principles.
Annual Assessment.
We will conduct and make public an annual self-
evaluation of our progress in implementing these
Principles and in complying with all applicable laws
and regulations.
Endorsed by the Ashland City Council May 15, 1990
CITY OF
-AS H LAN D
Council Communication
Title:
A Resolution Setting a Public Hearing with Intention to Forrn a Local
Improvement District for Sidewalk and Traffic Calming Improvements
to W. Nevada Street from Helman Street West to the Billings Ranch
Subdivision
Dept:
Date:
Submitted By:
Reviewed By:
Approved By:
Public Works Department
August 3, 2004
Paula Brownie/~/
Mike Franell i~.~/~
Gino Grimaldi-" '
Synopsis:
For the past several months, staff has been working with the Nevada Street neighbors to complete
design for the installation of sidewalks, pedestrian safety improvements and associated traffic
calming elements to Nevada Street from Helman Street to the Billings Ranch Subdivision. This
project will greatly improve pedestrian, bicycle and vehicle safety along Nevada Street by slowing
traffic on this wide street. The project will improve the pedestrian use within this busy
neighborhood, which accesses Helman School, the entrance to the Dog Park and the Greenway will
be significantly improved.
The attached resolution establishes a public hearing date to consider forming the local improvement
district for these enhancements. The proposed LID boundary includes lots fronting on Nevada Street
from Helman Street west and includes the new Billings. Ranch Subdivision as depicted on the map
attached as Exhibit A.
Recommendation:
Staff recommends that Council adopt the attached resolution establishing the date and time for a
public hearing to consider the formation of the Nevada Street Sidewalk and Traffic Calming Local
Improvement District.
Fiscal Impact:
The total project estimate is $173,500. Under resolution 99-09 the City is obligated to pay a majority
of sidewalk, street improvements related to traffic 'calming and engineering costs.
The following is a breakdown of the City's obligation under this recommendation:
Estimated Construction Cost (includes contingency)
Engineering and Administration
$148,50(}
25,00(}
G:\pub-wrks\adminXPB CouncilXLIDs\CC Nevada set PH LID Formation 3Aug04.doc
Total Project Costs $173,500
City Participation in LID per resolution 99-09
Sidewalks and Traffic Calming (60% of $148,500)
Engineering (50% of $25,000)
$89,100
12,500
$101,600
Remaining Assessment Participation
Number of equivalent dwelling units
Cost per equivalent dwelling unit
$71,900
125
$575.20
Each equivalent dwelling unit or potential equivalent dwelling unit will pay $575.20, which may be
Bancrofted over a 1 O-year period. The construction of improvements to Nevada Street is a priority in
the City's Transportation System Plan and has been on the Capital Improvements Program project
list for the past several years.
Background and Preparation for the Public Hearing Decisions'
There will be two actions for the Council at the conclusion of the Public Hearing on September 7th.
The first is the formation of the district boundaries and the second is concurrence with the 90%
design submission.
LID BOUNDARY: The proposed LID boundary includes lots fronting on Nevada Street (53
properties) from Helman Street west to and including the new Billings Ranch Subdivision as
depicted on the map attached as Exhibit A. This boundary was selected as these 53 property owners
will be directly benefited by the improvements along Nevada Street. The Billings Ranch Subdivision
(72 properties) was included as a condition of their planning approvals. This boundary is consistent
with other neighborhood sidewalk and traffic calming LIDs (Helman, Penny/Palmer) as only those
properties directly on the affected streets were included in the LID boundary area. There has been
some discussion that all of the Quiet Village Neighborhood or at least all of the homes north of
Nevada Street should be included in the LID boundary as all will be affected by the improvements.
The only LID in recent years that went beyond the immediate street improvement area was Tolman
Creek Road. Tolman Creek Road is considered a major collector / arterial street and the
improvements were full street improvements (street reconstruction and overlay, new storm drain
system, sidewalks on both sides, traffic calming planters, etc.). In that case, the boundary was
extended to include all homes that directly and indirectly accessed Tolman Creek Road. Staff
recommends retaining the boundary to the properties directly on Nevada Street.
It may be necessary that the Nevada Street Sidewalk and Traffic Calming LID be formed by Council
initiative in accordance with AMC Section 13.20.020. Although staff has worked with the neighbors
and has received general consensus for the formation of the LID, actual signed petitions in favor of
the LID have not been collected by staff. It is staff's intention to send information to each of the
property owners within the LID boundary and to have them return a postcard acknowledging their
consent to the LID. This information will be presented at the public hearing.
DESIGN CONCURRANCE: With the past several LIDs, Council has participated by concurring
with the design process at the 90% design stage. In this LID process, staff has been working toward
design completion since December 2003. This project has been planned and on the City's Capital
Improvements Project list for the past 5-6 years. This project is a high priority on the City's
Transportation System Plan for sidewalks. As the current 36 foot wide street is wider than the
G:\pub-wrks~admirfiPB Council~LIDs\CC Nevada set PH LID Formation 3Aug04.doc
current standards for a minor collector (residential neighborhood collector). Ashland's current
standards (Ashland Street Standards Handbook) for a residential neighborhood collector' are 32 feet
from curb to curb; allows for two 9-foot travel lanes and parking on both sides. This current wider
straight street section encourages faster speeds and it has been the City's practice to provide traffic
calming elements to slow those speeds down and allow for safe travel of bicyclists, pedestrians and
vehicles.
Initially staff hired an engineering firm (Thornton Engineering) to prepare a concept design for
sidewalks and traffic calming on Nevada Street. This preliminary plan was shared with the Nevada
Street and Quiet Village community at a neighborhood meeting in December 2003. There were
significant concerns and a diverse set of reactions to this first plan. In the ensuing 5-6 months, a
citizens committee was formed and met several times to help identify the community concerns and
suggestions for improvement. In May, staff was presented with seven different proposals from this
citizen's committee with a request to incorporate the elements of seven concepts into three plan
options.
Staff used
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
the following objectives to meet the primary goal improving safety:
Reduce speed of traffic;
Encourage uniform traffic speed;
Provide safe and comfortable pedestrian route;
Provide safe and comfortable bicycle route;
Provide safe motorist route;
Maintain safe and unimpeded emergency access;
Maintain street function as a neighborhood collector;
Increase livability of the neighborhood (noise, trees, sign, clutter);
Balance street function, safety and livability; and
Reduce impact of anticipated traffic increase.
In June, staff distilled the seven proposals into 3 alternatives that would meet the critical safety
concerns. These three alternatives were presented to the entire neighborhood during the: June 21 st
meeting, where each was discussed and the group consensus narrowed the three to one preferred
alternative. At the July 19th meeting, the preferred altemative was again discussed and the
neighborhood group was asked to add elements, but was not allowed to pull elements out as each
provided a critical factor in traffic safety and traffic calming. The resulting preferred alternative will
be presented to the City Council at the September 7th Public Hearing. There was some discussion
about the need for more traffic calming, especially at the west end of the project between Laurel and
Cambridge. There was also a desire expressed by some to have sidewalks on both sides of the street
between Helman and Voris. Staff will review both of these elements and the engineer and a
discussion will be presented to Council on the 7th.
TIMING: With Council's approval, the public hearing will be scheduled for September 7th and final
formation of the LID will be on September 21st. Assuming there will be no major design changes
upon LID formation, staff will finalize design for the September 21st meeting and have 'the project
out for bids at the end of October. Construction may begin as early as November and s]hould be
completed in April/May 2006.
Attachments:
Resolution
LID Map
G:\pub-wrks~admin~PB Council~LIDs\CC Nevada set PH LID Formation 3Aug04.doc
CITY OF
kSHLAND
NEVADA STREET L.I.D.
jMiles
0 0.05 0.1
i
I
Exhibit A
G:\pub-wrks~admin~B Council~LIDs\CC Nevada set PH LID Formation 3Aug04.doc l~A~
RESOLUTION NO. 04-
A RESOLUTION SETTING A PUBLIC HEARING WITH INTENT TO FORM A
LOCAL IMPROVEMENT DISTRICT FOR SIDEWALK AND TRAFFIC
CALMING IMPROVEMENTS TO W. NEVADA STREET
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. It is the intention of the Council to commence Sidewalk and Tn~ffic
Calming Improvements to W. Nevada Street from Helman Street west to and including
the Billings Ranch Subdivision
SECTION 2. The boundary description of the local improvement distdct is described as
those lots fronting on W. Nevada Street from Helman Street North to the Billings Ranch
Subdivision as depicted on the map attached to Exhibit A.
SECTION 3. The city engineer's estimated cost of the improvement, including
engineering and administration costs, and the proposed allocation of the cost among
each of the property owners specially benefited is $173,500 of which $71,900 will be
paid by special assessments on benefited properties. Costs will be allocated based on
$575.20 per equivalent dwelling unit or potential equivalent dwelling unit within the
assessment area.
SECTION 4. The council will hold a public hearing in the Council Chambers, Ashland
Civic Center, 1175 East Main Street on September 7, 2004, at 7:00 p.m., at ,which time
and place the owners of the benefited properties may appear or submit written
comments prior to or at the headng as to why the improvement should not be
constructed or why the benefited properties should not be assessed in the manner
proposed.
SECTION 5. The city recorder is directed to serve notice to the property ow~ners by
publishing a notice of the public headng once in the Daily Tidings, not less than 30 days
pdor to the headng, and by mailing copies of the notice by first class mail to 'the owners
of each lot benefited by the proposed improvement as shown on the latest tax and
assessment roll. The notice shall be in the form of Exhibit "A" attached to this
resolution.
SECTION 6. This resolution takes effect upon signing by the Mayor.
PAGE 1- G:~legal~Office\ORD\N\Nevada Set PH Reso.doc
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 and duly PASSED and ADOPTED this day of
2004.
Barbara Chr'istensen, City Recorder
SIGNED and APPROVED this
day of ,2004.
Alan W. DeBoer, Mayor
PAGE 2 G:~legal~Office\ORD\N\Nevada Set PH Reso.doc
EXHIBIT "A"
NOTICE OF PUBLIC HEARING
The City Council of the City of Ashland will meet on September 7, 2004, at 7 p.m. in the
Council Chambers, 1175 East Main Street, to hold a public hearing to consider the
formation of a local improvement district as follows:
NATURE OF THE IMPROVEMENT:
Sidewalk and Traffic Calming Improvements to W. Nevada Street from Helman Street
west to the Billings Ranch Subdivision.
BENEFITED:
Those lots fronting on W. Nevada Street from Helman Street west to the Billings Ranch
Subdivision as depicted on the map attached to Exhibit A.
ESTIMATED COST:
The estimated cost of the improvement, including engineering and administration costs,
and the proposed allocation of the cost among each of the property owners specially
benefited is $173,500 of which $71,900 will be paid by special assessments on
benefited properties. Costs will be allocated based on $575.20 per equivalent dwelling
unit or potential equivalent dwelling unit within the assessment area.
Additional information regarding the proposed improvement or method of assessment
may be obtained at the Engineering Division, 51 Winbum Way, Ashland OR, phone
number 488-5347, weekdays during the hours of 8:00 AM to 4:30 PM.
All affected property owners may appear at the headng or submit written cornments
prior to Or at the headng, as to why the improvements should not be installed or why the
benefited properties should not be assessed in the manner proposed. If two-thirds of
the property owners to be benefited object to the improvement, the improvernent will be
suspended for six months.
13.20.040 Notice of Hearinq Regarding Improvement Resolution.
A. Notice. Notice of the hearing regarding the improvement resolution
shall be given at least 30 days pdor to the scheduled date of the
hearing.
B. Method of Deliverinq Notice. Notice shall be made by publication in a
newspaper of general circulation within the city and by mailing copies
of the notice by first class mail to the owners of lots affected by the
improvement.
PAGE 3 G:\legal~Office\ORD\N~Nevada Set PH Reso.doc
CITY OF
,.ASHLAND
NEVADA STREET L.I.D.
i Miles
0 0.05 0.1
--HEEMAN
(p:forms\lid 1. res)