HomeMy WebLinkAbout2005-0104 Council Packet
CITY OF
ASHJLAND
ImDortant: Any citizen attending council meetings may speak on any item on the agenda, unless it is
the subject of a public hearing which has been closed. The Public Forum is the time to speak on any
subject not on the printed agenda. If you wish to speak, please fill out the SpeaJter Request form
located near the entrance to the Council Chambers. The chair will recognizE~ you and inform
you as to the amount of time allotted to you. The time granted will be dependent to some extent
on the nature of the item under discussion, the number of people who wish to be heard, and the
length of the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
January 4, 2005 - 7:00 p.m.
Civic Center Council Chambers, 1175 E. Main Street
I. PLEDGE OF ALLEGIANCE:
II. OATH OF OFFICE: City Councilors Cate Hartzell, Jack Hardesty and Russ Silbiger for
terms to expire December 31,2008. Mayor John Morrison for a term to expire December
31, 2008. Parks Commissioners JoAnne Eggers and Jim Lewis for terms to expire
December 31, 2008.
III. ROLL CALL:
IV. MAYOR'S ANNUAL ADDRESS: "The State of the City."
V. APPROVAL OF MINUTES: Regular Council Meeting Minutes of December 21,2004.
VI. SPECIAL PRESENTATIONS & AWARDS:
(None)
VII. CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Liquor License Application from Dan McDonley dba Xochipilli, Inc. (295 E Main Street
#14)
VIII. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker, unless it is the
subject of a Land Use Appeal. All hearings must conclude by 9:30 p.m. or ble continued
to a subsequent meeting.)
1. Public Input for 2005/2006 Council Goals and Priorities.
2. Public Hearing and First Reading by title only of "An Ordinance withdrawing an
Annexed Area from Jackson County Fire District NO.5 (Ely Schiess and IKrista
Johnson Annexation, 3151 East Main Street).
3. Public Hearing and Reading by title only of "A Resolution Adopting a Supplemental
Budget Establishing Appropriations within the 2004-2005 Budget and a Hesolution
Authorizing an Inter-fund Loan to the Airport Fund from the Water Fund."
COUNCIL \:1EET'INGS ARFj BROADCAS'f lJVE~ ON CflANNEL 9
VISIT THE CITY ()F ASluILAND'S \VEB SITE AT \V\V\V.ASIILAND,OR.US
IX. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time
allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less,
depending on the number of individuals wishing to speak.)
X. UNFINISHED BUSINESS:
(None)
XI. NEW AND MISCELLANEOUS BUSINESS:
1. Election of Citizens Budget Committee members (4).
2. Council Election of Chair to City Council.
3. Mayor's appointments of council liaisons to various boards and commissions.
XII. ORDINANCES. RESOLUTIONS AND CONTRACTS:
1. Second reading by title only of "An Ordinance Amending the Tree Preservation and
Protection Chapter of the Ashland Municipal Code (Chapter 18.61) by Adding
Provisions to Fl)rther Protect Heritage Trees."
2. Reading by title only of "A Resolution Dedicating Property for Open Space Purposes
Pursuant to Article XIXA, Section 2, of the City Charter." (Burns and Son Property
Donation at Pioneer and Granite)
3. Reading by title only of" A Resolution Authorizing Signatures, Including Facsimile
Signatures, for Banking Services on behalf of the City of Ashland."
XIII. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL
LIAISONS:
XIV. ADJOURNMENT:
REMINDER
Council Goal Setting is scheduled for January 14 from
11 :30 a.m. to 5:00 p.m., and January 15 from 8:00 a.m.
to 2:00 p.m., and will be held at the Community
Development Building, 51 Winburn Way, Ashland.
In compliance with the Americans with Disabilities Act, if you need special assistancH to
participate in this meeting, please contact the City Administrator's office at (541) 488..6002 (TTY
phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35. 102-35. 104
ADA Title I).
COtfNCIL, \:1EEfINGS A!{E BROADCAS'f L,IVE ON CIIANNE:L 9
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r~'
ASHLAND
STATE OF THE CITY - 2005
By
Mayor John Morrison
Good evening to my fellow citizens of Ashland, my colleagues on the council and city staff
members.
Tonight, we stand on the threshold of a New Year, a year which, if history tells us any thing at all,
is likely to bring us a number of new challenges.
It is customary that each year at this time, the Mayor deliver a State of the City address in which
we look at the accomplishments of the past year, the expectations for the coming year, and
present an assessment of how well prepared the city is to carry out its responsibilities to you, the
citizens of Ashland.
As your newly elected Mayor, I am honored to have this first opportunity to present you with the
State of the City for 2005.
Before I begin, I'd like to ask us all to reflect for a n10ment as we sit here in this building, set in
this most beautiful and liveable of small cities, to think about how tenuous such cOlnfort and
safety and even life itself can be.
Hardly a week ago, the world stopped and watched in horror as a natural disaster of
unprecedented proportions hit a part of the world we seldom think of. A tsunami with waves of
up to thirty feet deep slid with deadly and inexorable force upon the shores of a nUlnber of nations
around the Indian Ocean, creating a scene of death and destruction the world has seldom seen.
And the world has rushed to help. Many of us here in this room may already have pitched in in
whatever way you could. I didn't bring up the horrible disaster to urge you to help (although of
course I do) but to point out that sometimes the unexpected, even the unthinkable, does happen,
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and we as citizens and members of government must be prepared to address it to the best of our
abilities.
Although a natural disaster of such proportions has never been visited upon Ashland, and
hopefully it never will, we have experienced times of fire and flood.
Many of you may remember that, just eight years ago, at nearly this exact time of year, we were
digging our Plaza free of mud and silt left by the flood waters that raged through our beautiful
Lithia Park and downtown area ... many of you had no water or sewer service...honr1es went
unheated ... businesses were closed for weeks and even months. Though we experienced no loss
of life, the life of our city was severely interrupted. The economic hardship was great.
That flood, though in no way on the scale of the disaster in Asia, provided us with both a
challenge and an opportunity. The challenge to rebuild better than ever and the opportunity to
conduct that reconstruction in a way that leaves us today less vulnerable than we were then ...
with better creek channelization and a better flood preparedness plan than before. .And that
terrible disaster in Asia provides us with an opportunity for perspective ... that no lnatter how bad
our problems may appear, they pale in comparison to what the children, women and men of those
faraway Asian shores have gone through.
It is my sincere wish that as we face the inevitable irritations and frustrations of day to day living
in the coming year we keep our good fortune in mind as well, our good fortune to be living in
such a blessed place as Ashland.
Each year, as in past years, our department heads have been asked to note the important events of
the previous 12 months and provide us with a bit of a look into the year to come as welL
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Under the leadership of Dick Wanderscheid, the Electric and Telecommunication I)epartment
made a number of strides forward in 2005.
Telecommunications continued to make progress toward turning the Ashland Fiber Network
vision into a reality. Navigant Consultants was hired to help develop a better understanding of
what is needed to build a marketable AFN. 2004 saw the implementation of many ofNavigant's
AFN recommendations and we are continuing to implement the remainder.
New performance measures were developed for the Ashland Fiber Network, to help us better
measure the service's growth and development. A plan for refinancing AFN's debt was
implemented which will smooth its financial operation as it works toward profitability.
In the Electric Department, an electric rate reduction to Ashland citizens and businc~sses was
implemented. And the department continued to convert the City's street lighting system to dark
sky fixtures.
We saw the implementation of the Ashland/Bonneville Power Administration Po\\rer Shift Pilot
program on the Ashland Fiber Network. This program will eventually yield far more efficient use
of electricity to all Ashland users.
We also successfully launched the 'Earth Advantage' Program, the City's new hOITle Energy
Efficiency Program which we will be promoting in 2005.
In the Human Resources Department, Tina Gray was kept very busy this past year with
recruitments, new employee orientations and general benefits administration as a number of our
long-term employees retired. Among those retiring were:
· Scott Fleuter, Police Chief, after 7 years
· Larry Murphy with the Waste Water Treatment Plant, after 19 years
· Robert Pope, with the Waste Water Treatment Plant, after 12 years
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· Robert (Robo) Robustelli, with the Street Department, after 15 years
· Mike Vincent, with the Waste Water Treatment Plant, after 19 years
· Richard Marshall, with the Waste Water Treatment Plant, after 25 years
. Paul Nolte, City Attorney, after 13 years, and
· Stu Smith, with the Conservation and Building Department after 22 years.
We applaud them for their many years of dedicated service to the community.
On the horizon we have three labor union contracts that expire this June (International
Brotherhood of Electrical W orkers- Electrical, International Brotherhood of Electrical W orkers-
Clerical/Technical and Laborers). In order to better fit with our budget cycle and to facilitate
bargaining three contracts at once, we have requested cooperation from the unions in beginning
our negotiations earlier. Instead of settling in June when the budget has already been set, we are
going to begin negotiating in January and have a much better handle on how the contracts might
impact the budget. This allows for more accurate budget development.
Under the direction of Fire Chief Keith Woodley, the City's Fire & Rescue DepartJnent:
Continues to work toward averting wildfire catastrophes by securing a $250,000 National Fire
Plan Grant to assist private landowners with wildfire fuel reduction work on their lands located in
the urban-wildland interface. Work is currently ongoing.
They secured an Oregon Homeland Security Grant to help design and install a radio repeater
system to improve emergency communications for the fire department. Specifications for this
system are currently being developed.
They secured a Federal Emergency Management Administration grant to prepare a wildfire
evacuation plan and install evacuation route signs in the City of Ashland.
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An AM radio emergency broadcast station was installed at the Fire Department to provide
emergency response information at 1700 MHz on the AM radio band to the community in the
event of a community-wide emergency.
The Community Emergency Response Team program and its capabilities was expanded. The
Community Emergency Response Team (CERT) continues to attract new members and provides
an important support for the community in the event of an emergency. If anyone is interested in
becoming a CER T member they should contact the Fire Department for information.
Fire and Rescue provided staff support for the development of the Ashland Community Wildfire
Protection Plan and submitted it to the Forest Service.
They successfully planned and implemented a 183 acre commercial thinning project and
helicopter timber sale on City-owned forest lands to remove dead, diseased, dying timber and to
thin overstocked timber stands to improve forest health.
They conducted a community-wide emergency management exercise for city staff training in
connection with the Hosler Dam Emergency Response Plan.
The department also applied for and won an Assistance To Firefighters national grant for the
construction of a trailer-mounted house which will be used to teach fire safety education to school
children. This unit will serve all of Jackson County and should be delivered in March 2005.
It should also be noted that the department is completing its first year in the new fire station, for
which both fire staff and the city are very grateful.
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In the Planning and Community Development Department, 2004 the City of Ashland saw 19 new
housing units added to its affordable housing stock.
Community Development Director John McLaughlin and his staff have tackled our affordable
housing needs in a number of ways.
By working with the Ashland Community Land Tnlst to develop a six-unit apartment complex on
Garfield and to acquire three additional units with the use of Community Developnaent Block
Grant funds awarded by the City.
The Rogue Valley Community Development Corporation has applied $635,000 in City CDBG
funds to purchase property for the development of 15 affordable housing units for home
ownership. These units are to begin construction in 2005.
The City of Ashland dedicated the proceeds from the partition and sale of surplus property
(Strawberry and Westwood) to further the development of affordable housing.
The City of Ashland passed a minimum density ordinance in multifamily zones in an effort to
ensure that such land is used efficiently and provides for a needed housing type, apartments.
The City is exploring the process to make a downtown parking lot available for the development
of up to ten affordable rental units and has issued a Request for Proposals for the development.
The Planning Division processed over 150 planning applications, creating opportunities for new
homes and businesses throughout the community. Key approvals include a new mixed-use multi-
story hardware and apartment complex on Ashland Street and continued investment in Ashland's
downtown through new mixed use developments. The Planning Commission also reviewed and
approved the first new dormitory housing on the SOU campus in approximately 40 years, meeting
the housing needs of a changing student population.
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This has been a good year for the Public Works Department. I want to share with you some of
the highlights accomplished by Director Paula Brown and her able staff:
All of the operations groups have really engaged in an aggressive and diverse set of maintenance
accomplishments:
The GIS program has fully integrated the base maps to the utility system mapping (electric, water,
sewer, storm drains). This enables the crews to have current information and make: better
decisions for maintenance and replacements. In addition, the link of the GIS systelll to the water
and wastewater flow models will help to anticipate the needs for growth and let staff test different
applications.
The cartegraph computer program for pavement management is in full swing and provides great
information that improves the street maintenance program for slurry seals, crack maintenance and
overlays. This analysis helps to reduce costs of full replacements and extends the useful life of
our street network.
The cartegraph program has also been extended to include building maintenance and wastewater
piping to better anticipate a five-year maintenance and repair plan to effectively manage the
financial responsibilities.
We have effectively looked at our equipment and fleet purchases to purchase smal1er vehicles for
the non-crew vehicles, and are continuing to look at the dual fuel or alternative fuel options. Bio-
diesel is being tested in several of the fleet vehicles.
Infiltration and inflow in the city's sewer lines has been further reduced through an aggressive
sewer mainline evaluation and repair program. This includes televisioning the lines to locate root
problems or line breaks then fixing or replacing those lines. Smoke testing has also been
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completed in several areas to decrease illegal connections. This has also helped to reduce the
number of sewer related claims.
We have operated the "new" wastewater treatment plant's membrane facility for t\vo full years
and have streamlined that process for better efficiencies in staffing and maintenance.
On the Capital Improvements side efforts have shifted from transportation projects to water:
Siskiyou Boulevard and Ashland Street were fully completed in the early spring of 2004, but
there are several significant street projects to complete this year including:
· Beginning Water Street Bridge replacement in March 2005;
· Completion of the 2004 Street Project which includes the right turn lane at Walker Avenue
and E. Main (completed), curbs and sidewalks on the north side of Hersey, widening a section
of Tolman Creek Road from Ashland Street to E. Main, and reconstruction ofE. Main from
Dewey to N. Mountain;
· Completing the miscellaneous concrete project which includes some downtown curb
extensions and crosswalks for safety, sidewalks on Nevada (LID) and other sidewalk sections
throughout town; and
· Beginning the design of the Central Ashland Bikepath extension to the north end of town
along the railroad tracks.
Replacements for the old 1909 water main transmission pipelines from Hosler Dana to the plant
and on into town have been designed and will be constructed next year at an estimated $1.75
million. That will reduce the potential for system failures from aging infrastructure.
The preliminary design for the Talent/Ashland/Phoenix Pipeline extension is nearing completion
and the next steps are to secure land for the receiving reservoir, complete final design and
determine the best timing for construction and water rights approvals.
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The Ashland Municipal Airport has seen several improvements to taxiways, 14 ne\v T-Hangars,
and a nearly complete Master Plan. Funds for the taxiway improvements have corrie from the
Federal Aviation Administration and Oregon Aviation Administration. The T-hangar building
was funded through a conventional loan to be repaid through rents.
Next year's 2005 focus for Public Works is to:
Complete the fiscal year '05 construction program and find innovative ways to effect change so
that we are better able to tackle the projects that come up;
Focus on training for in-house construction and maintenance projects to better respond to our
customers;
Find new ways to use emerging technology and equipment to improve efficiencies without
compromising quality and safety;
Review options for the pending temperature regulations at the wastewater treatment plant and
focus on the "right water for the right use" which includes options for even more conservation
practices with our potable water use and backyard irrigation systems;
Continue to look at options and solutions to improve safety at our railroad crossings, and funding
availability; and
Continue our traffic safety programs to improve neighborhood safety, school links for bicycling
and pedestrian use, and downtown pedestrian safety projects.
In the Police Department, Police Chief Mike Bianca and his staff have seen an improvement in
police technology this past year with wireless data connection to police cars.
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The police department continues to have successful management of major events, such as the 4th
of July celebrations, the Children's Halloween parade and New Year's Eve festivities. They also
solved three homicides and two bank robberies.
We saw Rich Walsh promoted to Deputy Police Chief, and said goodbye to Officers Kevin Flynn
who was with the city for 9 years, and Joe Gagliano, with the city for four years. J enette
Bertocchi from the front office moved on after six years with the police department.
And we bid farewell to Donna Daniels who retired after 20 years of service to the Community
Service Volunteer Program.
The Finance Department was again presented with the Budget Award which it has now won 12
times and the Comprehensive Annual Financial Report award 13 times.
The amount allocated during 2003-2004 for the Ashland Low Income Energy Assistance Program
(known as ALIEP) was $67,000 with an amount distributed to citizens of $53,720. There remains
a balance at the end of the program of over $6,000.
102 Senior Citizen households, 25 Disabled, 1 Military and 150 low income households benefited
by the ALEIP program for a total of 278 households.
The Payroll department has been asked to be on the advisory committee for PERS. A work-study
group has been established and will meet with several government entities on a quarterly basis.
In the Legal Department, following Paul Nolte's retirement, Assistant City Attorney Mike Franell
was appointed the City Atton1ey in July. Mike Reeder joined the Legal Department as the
Assistant City Attorney in October. The Legal Department has been busy this past year handling
10
the usual lawsuits, claims, appeals and now, with the enactment of Measure 37, is gearing up for
potential land use claims.
The Administration Department oversees our Sister City Committee, and ties with our sister city,
Guanajuato, continue to thrive. We have been sister cities with this delightful city for the past 33
years and hope for many more. This last year saw the dedication of the Guanajuato Room at the
Ashland library and a visit from the Mayor of Guanajuato, Arnulfo Vazquez Nieto and the
Governor of Guanajuato, Juan Carlos Romero Hicks.
Each year the City sends two high school representatives to Guanajuato to celebrate the Presa de
la Olla festivities; last year Sylvia Van Ausdal and Holly Brooke Milligan were chosen for this
honor. Guanajuato in turn sends its Queen and other dignitaries to Ashland during the July 4th
celebrations.
Our own Senora Chela Kocks was awarded the prestigious EI Pipila de Plata while in Guanajuato
earlier in the year. Chela Kocks has been a constant source of energy contributing to our
successful relationship with our sister city.
Ashland and Guanajuato enjoy a warm relationship, due to our many student, city and
professional exchanges that have served to produce so many bi-lingual persons.
The Parks & Recreation Department has continued its fine partnership with the City in providing
us with beautifully maintained parks and a constantly expanding proven recreation department
reflecting our changing comn1unity needs. We would also like to note that Don Robertson
celebrated his first anniversary this week as Director of the Parks & Recreation Department.
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In 2004 the Charter Review Committee was formed. The committee has been meeting a couple
of times a month since October to review the existing charter to determine if it will adequately
serve the community well into the future, and if necessary, the committee will prepare a draft
charter for the City of Ashland. The proposed charter will ultimately be reviewed by the city
council for placement on the ballot for the voters of Ashland.
For the 19th year in a row Ashland was again named A Tree City USA by the National Arbor Day
Foundation to honor its commitment to its community forest. It shows that trees are very special
to Ashland, as Ashland hosts it own annual Tree of the Year selection process. Residents are
invited to select their favorite tree in Ashland. The winner of the Tree of the Year for 2004 for
Ashland was the Monterey Cypress located at the comer of Scenic and Wimer. That marked
Ashland's 17th Tree of the Year contest.
The James M. Ragland Memorial Volunteer Spirit Community Service Award for 2004 was
awarded to local community access TV personality Pete Belcastro. I would also like to take this
time to thank all of our countless volunteers who devote hours and hours of their tiJme to the city.
In closing, I would like to welcome our new City Councilors, Jack Hardesty and Russ Silbiger,
and congratulate Cate Hartzell on her relection. I would also like to salute Alan DeBoer, who
served very ably as mayor over the past four years, and Don Laws, who served on the city council
for 30 years. Thank you.
I would also like to express my thanks to all the city staff for their continued hard vvork and
dedication.
And that concludes my first State of the City speech. I wish you all a happy and peaceful new
year.
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ASHLAND AIRPORT COIV\MISSION
November 2, 2004
MINUTES
MEMBERS PRESENT: CHAIRMAN PAUL ROSTYKUS, BOB SKINNER, FBO, RICHARD HENDRICKSON,
LINCOLN lEVE, VICKI GRIESINGER, BILL SKILLMAN, PAUL WESTERMAN
STAFF: PAULA BROWN, DAWN LAMB
MEMBERS ABSENT: GOA LOBAUGH, ALAN DEBOER, CLAUDIA STOCKvVELL
1.
2.
3.
CALL TO ORDER:
APPROVAL OF MINUTES:
Public Forum:
1 0:00 AM
October 12th minutes approved with changes
4. OLD BUSINESS:
A. ALP Master Plan Update
Further responses were distributed from Century West Engineering. The
commission reviewed them for further clarification on some of the issues. Brad
Moore, Century West has resigned and our new engineer from Century West is
Ned Dempsey. He will be coordinating with staff.
The threshold displacement would not affect the airport category for type or
number of aircraft. Skinner asked what needed to be reflected in the Master
Plan. There needs to be options and priorities that show we are willing and
capable of solving the safety issue if the FAA begins to question the road
clearance. Skinner rarely if ever sees vehicles on the private rOCld and has never
had an issue with planes. Brown felt this would not be an issue 'I{ith the FAA, but
it is necessary for options to be shown in the plan. leve asked ""hat the road
alignment might cost, Brown felt the costs could extend from $5,000 to $25,000 or
more depending on the negotiations. The money would either be out of the
airport maintenance fund or from other monies from the FAA. The Commission
would much rather spend that money on other benefits to the oirport land. It
would make better financial sense to displace the threshold by 10 feet. The
options should be spelled out, but not put into effect because this is not an issue
at this time. The priority will be to displace the threshold by ten feet and if that is
not enough, then look into moving the road on the property.
Helicopter usage on the lease land could be concern for the homes near the
airport. We can ask David Miller to further define the FAA Part 77 regulations for
helicopters. Hendrickson pointed out that we will have helicopter activity one
way or another. If we have a separate area for aircraft activity any helicopter
leaving the new hangars will be stirring up dust. He would prefer that the aircraft
and helicopters were kept separate. leve suggested using the land adjacent to
the riparian corridor for commercial use if they are compatible to FAA
regulations and guidelines. For the helicopter use, powerlines rYlay need to be
buried underground or have visibility objects attached. Skinner felt with
adequate asphalt, dust could be controlled. The helicopters con pick up and fly
C:\DOCUME-1 \berteaut\LOCALS-1 \Temp\November 2 2004.doc
1
about ten feet up and there is less dust. Zeve suggested adopting a protocol
for the safe hovering practices. Skinner felt a less experienced pilot is safer
helitaxiing. Rostykus asked if the FAA regulations pertaining to this space would
limit the helicopter usage. Brown will work with the FAA to release the restrictions
so that we can advertise potential helicopter and mixed commercial use. Brown
asked if the commission would like to pursue a formal release on the lease land.
Skillman supported the mixed commercial if the'lease is short to medium term.
He is unsupportive if the lease will limit the future airport needs. He supports
retaining control over the area. Brown thought a leaseholder may find limits a
drawback. Zeve supported asking the FAA for release. Hendrickson agreed that
the space if needed for financially sustaining the airport, but we are an aviation
use field. Rostykus felt that petitioning the FAA would be a beneficial move.
Zeve felt that not having any space ready for a company to occupy now is a
hindrance.
Hendrickson motioned for staff and Century West to look further into the
helicopter requirements, begin the process petitioning the FAA to release the
restrictions on the leased land for commercial mixed use and helicopter use; and
to show the helicopter / commercial use area on the master plan alternative.
Zeve seconded the motion and it passed unanimously.
Skillman motioned to leave in the options for runway 12 as displacing the
threshold as the first option and moving the road as a last resort. Hendrickson
seconded the motion and it passed unanimously.
Goals and Strategic planning will begin at the next meeting in December.
Skinner will try to gather examples from other airports. Brown felt that Century
West staff was fine with what was discussed and she didn't foresee a reason to
change the layouts. The plan will have alternative 5-1, 5-2 and a preferred
alternative plan. The CIP funding will be included in the next version showing our
next ten years of project funding.
Brown will work out the process for the City approval and adoption. There may
be another public meeting. Century West will assist staff in obtaining FAA
approval of the master plan. A full draft should be available prior to the
December meeting.
B. AlP Update
The construction is much further along then expected. Contractor's
encountered some drainage issues. Some of the overlay was felt unnecessary so
it was removed from the project. This reduced some cost.
There was an incident where a pilot leased one of Skinner's aircraft and got too
close to some road equipment that was too close to the taxiway and hit the tip
of the wing. There was $1,200 damage that Skinnner has been working with LTM
to reconcile. Skinner has been actively working with the road crews that are
working at the airport to educate them on proper distances and safety concerns
for the airport.
The trenching continues in near the FBO office and hangars to connect them to
Ashland Electric instead of Pacific Power. The tie-downs will be completed soon.
The color distinction will need to be a post project addition. It will be easiest to
C:\DOCUME-1\berteaut\LOCALS-1\Temp\November 2 2004.doc 2
do 12 inch circles around the chains and bases. Skinner still would like the colors
to indicate the parking for configurations; blue for transient, red for maintenance
and all others yellow.
During the trenching, a storm drain line was found to be connected to Steve
Green's hangar. The painting business has been an increasing concern. The line
has now been metered to show usage. This will also give us leverage to enforce
the SASO requirements that Green has been remiss in obtaining. He is not
meeting legal requirements to operate a business on the airfield.
The beacon has been ordered and staff was involved in the submittal process.
The beacon did require an extra accessory that increased the degree of the
beam. The beacon was funded out of our 5% match because it was not an
approved piece of the initial AlP.
4. NEW BUSINESS:
A. Superunicom
The Superunicom had been stuck in the FAA approval process for quite some
time and has finally been approved. The unfortunate part is thClt we spent the
money elsewhere. The benefit is that the approved system is actually better
than the system we would have gotten. The system now has been upgraded to
an A WOS weather system. The system has minimal calibration that can be done
via satellite link, which makes the maintenance very easy. The commission
needs to reapply for funding for the system. The commission felt the safety
benefits from the pilot actuated system would be priceless to the airport. The
system automatically contacts incoming pilots and gives direction, weather and
other information depending on how the pilot responds. It will be a huge
improvement over visually seeing the windsock. This also allows out of area
callers to receive a weather report via phone.
The cost of the system is $50,000. Rostykus encouraged Skinner to contact other
airports that have installed the system to see how it is working. The installation
would only require a 110 watt power line which is what is currently in the
windsock pole. This could take two and a half years to find the funding. It will
need to be listed as a priority in our goals and AlP projects. Skillll1an felt that
purchasing the Superunicom would be a safety and utility benefit to the airport
and should be a high priority. Westerman asked if this could be a lease option
for faster possession. Brown will need to look into this. There still remains 18 years
on the fuel tank payoff. Zeve asked if the City would fund the purchase. Brown
felt that with the $325,000 just borrowed for the T-hangars, it would be an
inopportune time to approach the City for money. Zeve felt thot the hangars
would be a good example since they are full and producing money for the
airport. The City has been wonderful about supporting the airport. In seven
years time, the airport will be making money. There has been lorge growth at
the airport in the last ten years. Brown reminded the commission that right now
$50,000 will hurt the budget.
Rostykus asked when the next FAM or AlP can support funding the Superunicom.
Brown could go to local funding sources like SODA. Westerman asked if
approaching the carriers that use the airport for fog relief would be beneficial.
For companies like Fed Ex or UPS it is a large coordination to relocate deliveries
from Medford. If Ashland is also foggy, they will land in Klamath Falls which
C:\DOCUME-1\berteauf\LOCALS-1\Temp\November 2 2004.doc 3
means they need to dispatch their delivery vehicles to Klamath falls. This would
give them an instant answer on whether Ashland is accessible. Greisinger felt
that this would be a worthwhile question to pose to the companies. They may
help subsidize the costs if the benefit pencils out.
5. AIRPORT MANAGER REPORT/fBO REPORT/AIRPORT ASSOCIATION:
A. Status of Airport, financial Report, Review of Safety Reports
Some clean-up work still needs to be done from the hangar construction. There is a
sectiion on the end of the hangars that would be nice to landscape to keep it from
turning into a weed patch. Hendrickson said large rocks similar to Sandler's would be
nice. Brown will look into this with Jim Olson for costs. Adroit will be finishing items from
their punchlist this week. The waiting list is still 25 - 30 names long even after filling the
han~~ars.
The fire marshal inspection will have to wait until we have a fire marshal. We will work
out occess to the hangars at that time.
6. NEXT MEETING DATE: DECEMBER 7, 9:00 AM
ADJOURN:: Meeting adjourned at 10:30 AM
C:\DOCUME-1\berteauf\LOCALS-1\Temp\November 2 2004.doc
4
CITY OF
ASHLAND
ASHLAND HISTORIC COMMISSION
Minutes
November 3, 2004
Community Development/Engineering Services Building - 51 Winburn Way - Siskiyou Room
Historic Commissioners Present: Dale Shostrom, Keith Swink, Tom Giordano, Alex Krach, Rob Saladoff,
Terry Skibby, Jay Leighton and Henry Baker
Absent Members: Sam Whitford
Council Liaison: John Morrison (absent)
Hiah School Liaison: None Appointed
SOU Liaison: None Appointed
Staff Present: Maria Harris, Senior Planner; Billie Boswell, Administration
CALL TO ORDER
At 7:05 p.m., Chairman Dale Shostrom called the meeting to order.
APPROVAL OF MINUTES
Leighton moved to approve the October 6, 2004 minutes as revised. With a second by Swink, the motion was
approved with all voting aye.
PUBLIC HEARINGS
Chairman Shostrom suggested that the agenda be amended to allow the scheduled Planning Action #2004-138
for 234 Vista Street be heard prior to the Preview of the Mixed-Use Development proposed for 165 Lithia Way.
The commissioners agreed.
Planning Action 2004-138
Conditional Use Permit and Physical & Environmental Constraints Permit
Applicant: Joanne Krippaehne, Madrona Achitecture
Owner: Sid & Karen DeBoer
234 Vista Street
Most members had site visits but no ex-parte contact. There were no conflict of interest issues.
The request is for a Conditional Use Permit to construct an addition to the existing single family residence with a
proposed total floor area in excess of the Maximum Permitted Floor Area allowed by ordinance. The Maximum
Permitted Floor Area for the parcel is 3,249 square feet, while the proposed residence is 41061 square feet or
250/0 greater than allowed by ordinance. In addition, a Physical Constraints Review Permit is requested to
construct a swimming pool and other recreational structures on slopes in excess of 25 percent.
Maria Harris stated the application for a Type 1, Conditional Use was approved with conditions by staff with all
conditions of the previous hillside development permit and Historic Commission recommendations with final
approval by staff advisor. She deferred a detailed description of the project to the DeBoer's agent, Joanne
Krippaehne.
Krippaehne described the existing Frank Clark designed house and the proposed addition to include a kitchen
and great room on the main floor, a bedroom above and a basement. The owners plan to replicate the existing
CITY OF
ASHLAND
details of the old house in the new addition including the siding, trim, windows and carved rafter tails. The
owners plan to remove the "tree-house" structure on the hillside and add terraces to reduce the bulk of the
existing retaining wall. Landscape items on the previously approved "Big House" project would be applied to this
project. Krippaehne pointed out that the addition was designed to sit behind the existing garage making it nearly
invisible from Vista Street.
The owner, Sid DeBoer, explained to the Commissioners that the current-design is intended to give them the
amenities of the previously approved building permit for the "Big House", but in a smaller package that is more
compatible with the neighborhood. If they can get approval for this project, they will not go forward with building
the "Big House".
Chairman Shostrom questioned the 18-foot retaining wall. Krippaehne explained the retaining wall currently
exists as the hillside basement wall of the "tree-house" structure. When that structure is removed, the wall would
be retained and several planting terraces would be added to soften the look down to the outdoor recreation area.
There being no one in the audience wishing to speak, the public meeting was closed.
The Commissioners liked the design, complimenting the DeBoers on their efforts. to retain the details of the
existing historicallhome, placement of the addition behind the garage to minimize it's visibility from the street and
scaling the addition to fit appropriately with the existing house. They felt the additional 250/0 of floor space would
be appropriate for the size of the lot.
Skibby moved to recommend approval of the application as presented. Swink seconded the motion and it
passed unanimously.
PREVIEW of Mix~~d-Use Development Proposal for 165 Lithia Way, the Copeland Lumber site.
Applicant: Redcl~ and Archerd & Dresner
Owner: Redco, LLC
165 Lithia Way
The applicants presented the preliminary design for the old Copeland Lumber site (1.4 acres) at the corner of
Lithia Way and First Street to include two buildings with commercial retail spaces on the first floor and loft-style
residential housin~~ in the two additional stories above. Office/studio units or townhouses would be attached in
the back and a parking garage installed underground. Six three-story single-family row houses would also be
built on the southwest side of the property to transition the development into the residential neighborhood.
Approximately 39 housing units are planned with a minimum of 4 affordable housing units.
A proposed mid-block pedestrian crossing on Lithia Way would continue between the two commercial buildings
to create a pedestrian breezeway and access to a public plaza/parking area in the center of the site dividing the
commercial buildings and the row houses. Green space would be developed on the southeast portion of the site
between the row houses and the existing City parking lot and the existing single-family residential area.
Following the presentation, the Commissioners discussed the scale of the project, the largest project in
Ashland's downtown, and the effect it would have on the existing image of Ashland. They came up with the
following list of concerns to be communicated back to the applicants:
1. The fa(;;ades of the buildings are too ornate for Ashland. Specifically, the number and mix of
materials was identified. Simplify the palette of materials and the exterior details. Buildings in
Ashland's downtown are not this complex.
2. The building feels like Portland, somewhat trendy and generic -and does not feel like Ashland. Does
this building contribute to what Ashland is, how the community defines itself?
Ashland Historic Commission Minutes
12/2812004
2
CITY OF
ASHLAND
3. The size of the windows in Ashland's downtown buildings get smaller going up the building, more
residential in scale.
4. This is a huge project, biggest proposal to date. There are concerns with the scale of the buildings.
The scale feels like a jump from a town of 20,000 to a city of 200,000.
5. There is a concern about how the project will be received. The suggestion was to hold another
public meeting prior to further design work and submission of the application.
ITEMS NOT ON AGENDA
None
OLD BUSINESS
A. Review Board - Following is the November schedule for the Review Board, which meets every Thursday
from 3:00 to at least 3:30 p.m. in the Planning Department:
November 4th
Nov. 1 ih (Friday)
November 18th
November 25th
December 2nd
December 9th
Skibby, Leighton, Shostrom
Skibby, Shostrom, Krach
Skibby, Giordano, Swink
THANKSGIVING
Skibby, Leighton, Saladoff
Skibby, Swink, Baker
B. Proiect Assiqnments for Planninq Actions
PA #2000-120
PA #2002-100
P A #2003-005
P A #2003-092
P A #2004-017
P A #2004-026
P A #2004-018
P A #2004-043
P A #2004-100
PA #2004-102
PA #2004-110
PA #2004-115
PA #2004-138
485 "A" Street (Steve Hoxmeier)
142 East Main Street (Earthly Goods)
35 S. Second Street (Winchester Inn)
124 Alida Street (Kirt Meyer and Vadim Agakhanov)
364 Hargadine Street (Ken Kolar)
81 Central Avenue (Wes & Lucinda Vail)
322 Pioneer Street (AI & Sandra Carlson)
246 Catalina Drive (Dr. William Rodden)
80 Wimer (Tom & Kathy Petersen)
832 "A" Street (Ilene Rubenstein)
150 Church St (Robert M. Saladoff)
724 Iowa St (Dave and Jamie Kaufman)
234 Vista St (Sid & Karen DeBoer).
Shostrom
Leighton
Krach
Giordano
Swink
Krach
Whitford
Saladoff
Whitford
Swink
Saladof
C. Co-Sponsorship with Conservation Commission for Fall Workshop - Meeting delayed until December.
D. Lithia Sprinqs National Reqister Nomination - Maria Harris contacted SHPO and is waitin!g to hear back from
Roger Roper about the historical significance of the Gun Club retaining their use.
E. Memo to Council Reaardinq Authorization for Multiple Listinq Survey for National Reqister of Historic Places
Maria Harris spoke to George Kramer who will come to the December meeting to discuss Multiple Properties
Submissions and doing a reconnaissance survey. Maria said SHPO could provide monies for the study through
the CLG grant.
F. Brown Baq Lunch Ideas - Old House Fair - Remove from agenda.
Ashland Historic Commission Minutes
12/2812004
3
CITY OF
ASHLAND
G. Sinale Familv Residential Desian Standards - Formation of a sub-committee postponed until the December
meeting.
COMMISSION ITEMS NOT ON AGENDA
None
ANNOUNCEMENTS
The next Historic Commission meeting will be on December 8, 2004 at 7:00 pm in the Siskiyou Room.
ADJOURNMENT
With a motion by Shostrom and second by Leighton, it was the unanimous decision of the Commission to
adjourn the meeting at 10:50 p.m.
Ashland Historic Commission Minutes
12/28/2004
4
Bicycle & Pedestrian Commission
November 18th, 2004
Regular Minutes
Roll Call
Members present:
Chair Lexi Delgado
Vice Chair Brad Knickerbocker
David Chapman
John Morrison
Derek Severson, Assistant Planner
Paige West, R VTD/TDM Planner
Cory Lescher (absent)
Julia Sommer
Dylan Robbins
Tracy Bungay
Tom Marvin
John Hinke
Council Liaison:
Staff:
RVTD liaison:
High school liaison:
Tom Cook, APD Officer
SOU liaison:
Phil Clarke
Call to Order
Delgado called the meeting to order at 5:19 p.m.
Approval of Minutes October 21st. 2004
MarvinlKnickerbocker mls to approve the minutes of October 21st, 2004 as presented. Voice vote: All AYES.
Motion passed.
Public Forum
Phil Clarke, SOU liaison-appointee, was introduced to the commissioners.
Bicycle Transportation Alliance (BT A) Bike Safety Fundina Reauest
Severson noted letter of request received from BT A. He provided background history on the relationship between
the BT A and the commission. Chapman noted that he had presented the request to the Traffic Safety Commission
(TSC) and they had agreed to match $1500 from this commission to support the program as they had last year. He
discussed details of the Bike Safety program.
There was discussion of whether a more detailed time line was needed. Members suggested that communication had
also been an issue. Chapman noted that the original intent was that the program become self-sustaining within three
years, which has not happened.
RobbinslKnickerbocker mls to approve the budget request to grant the BTA up to $1500 for carrying out the
Bike Safety Program as detailed in Scott Bricker's November 17t\ 2004 letter, with the Traffic Safety
Commission to match this amount, and to request increased communications about the Bike S~ifety Program
from BT A. Voice vote: All AYES. Motion passed.
Safe RouteslWalk 'N Bike to School Day Debriefina
Delgado noted that there had been complaints from three parents at two of the schools involved who expressed
concern that there was not ample staffing to coordinate and support the volunteers. She explained that the parents
involved felt that they had been lead on, that event staff rallied to get volunteers and then provided little follow-
through or support which wound up running counter to the goal of the event. West noted that in her research the
ideal child to parent or volunteer ratio for an event of this nature. It was noted that Walker School, where two of
these complaints were made, had six volunteers for 126 children. Members emphasized the need to learn from this
situation in planning future events.
Car Free Day Debriefina and Beain Plannina Next Year
Members discussed the survey cards and noted that they did not generate the return rates hoped for.
The possibility of closing the downtown for Car Free Day was discussed. Severson noted that it was not an
impossibility, it would be very involved and difficult. He explained that the Public Works Director had indicated
that a partial closure to include the Plaza, and East Main Street from Oak Street to Second Street might be possible
2004-J02J_Bike Min
Page J of3
for part of the day, with Lithia Way to remain open for two-way traffic. Severson noted that the state would have to
sign-off on a c:losure as it is their jurisdiction, that the city council would have to approve, that it would be a big
impact on the Police, similar to Fourth of July, and that buy-in from the Chamber and downtown business
community would be needed. -He emphasized that other closures - for Fourth of July, Halloween, Festival of Lights
- were typically handled through the Chamber and relied heavily on their full time staffing. He also suggested that
looking at as many options to make this an attractive downtown event as possible would be beneficial, including
sidewalk sales, growers and crafters markets, etc.
Members Sommer, Bungay, Marvin and West agreed to meet in subcommittee to brainstorm and develop a press
pack. They agreed to bring their ideas to the next meeting to formulate a proposal for the chamber. Morrison
suggested that the subcommittee not only know the benefits, but that they also be aware of potential objections to
the proposal and be prepared to counter them.
Downtown Plan Update
Severson explained that the kick-off meeting would be scheduled in January and that a full meeting schedule would
be announced at that time.
Skateboards - Safety & ParkinQ
Severson explained that this had been a request sent to the planning commission and council to change ordinances to
require skateboard parking and to include skateboards in school bike safety education programs. He noted that those
who made the request were aware of the meeting and had said they would attend if their schedules allowed.
Members indicated that they were unsure how great parking demand was for skateboards beyond the schools, and
noted that one attraction of skateboards seemed to be that they could be carried rather than requiring parking.
Members were uncertain who would be able to teach skateboard safety in the schools, or whether there were any
established programs. West stated that she would look into it and report back.
Members indicated that they were supportive of skateboards as an alternative form of transportation as long as safety
was kept in mind, that they were unwilling to make a motion at this time, but that they were open and interested in
further discussion. They added that they would prefer someone to attend the meeting, answer questions, and
champion the issue. It was suggested that the appropriate placement for a safety program might be through the
Parks Department at the skatepark.
JPR UnderwritinQ
Hinke noted that he had contacted JPR, and his feeling was that event-specific items would be better than purchasing
recurring airtime. Members concurred.
Staff Follow IJp Items
Severson noted that relative to air quality monitoring, he had spoken with DEQ staff in Medford and at the Air
Quality Lab in Portland. He explained that the DEQ had actually tested Ashland regularly but that testing had
ceased some time ago as Ashland was consistently at the lowest pollution levels in the valley. He noted that DEQ
had recently spot-tested again in Ashland and numbers were still low. Based on this history, he indicated that the
DEQ did not f(~el that regular periodic testing would be fruitful and would not be interested in conducting it. He
noted that DEQ had used test stations in downtown Medford near Main and Central as an illustration and that at
those stations, with heavy traffic and higher buildings to trap carbon monoxide, the readings still falls 30% below
the standard and do not present a health concern in DEQ's view. Severson add that the only concern that DEQ Lab
staff members indicated they would have as a cyclist in Ashland would be road dust if the city were sanding heavily
in the winter and cars were kicking up dust from that sand.
Chapman noted there was an EP A report on particulates if members were interested. Marvin added that his goal in
raising the issUi~ was to look at the effect of exhaust on cyclists and cycling. He added that the commission has a
responsibility to educate. Robbins suggested that travelling on roads with less traffic means less exhaust and less
likelihood of traffic conflicts with other vehicles. Marvin emphasized the need to bring the negative impacts of
automotive choices into focus.
2004-1021_Bike Min
Page 2 of 3
Severson noted that relative to traffic loops in turn signals, that the state was sending a team to come down and set
frequencies. He also referred members to pages copied from the Oregon Bicyclist's Manual demonstrating how to
tip one's bike over the loops in order to trigger the signal. Sommer questioned the issue of walk: signal buttons,
especially near the library and at North Main and Maple. Severson indicated that he hadn't checked and would
follow up. Morrison clarified that the buttons do not change the timing of the walk signal when the traffic lights are
synchronized, but simply ensure that the pedestrian walk signal changes with the signal. He added that the buttons
may effect timing of the signals where the traffic signals are not synchronized.
Severson noted that relative to the inquiry on installing temporary bike lanes in downtown, the Public Works
Director was strongly opposed to this proposal for safety reasons. He noted that she also concurred that this could
end up working counter to the intended goal of revitalizing the downtown through the Downtown Plan update by
serving to build opposition within the downtown business community.
Bike Shop Outreach/Communitv Relations
Robbins noted that shop managers were happy to be receiving agenda information. He noted that this outreach had
resulted in inquiries about the safety of the intersection of Oak and B Streets, where on-street parking creates vision
clearance difficulties and the cross-traffic pn Oak does not stop, and Siskiyou and Sherman, where th(~ timing of the
light across the wide intersection is not adequate to allow cyclists time to cross and tht bikes don't trigger the
intersection controls.
ChapmanIRobbins mls to inform the Traffic Safety Commission that there is a safety issue at the intersection
of Oak and B Streets for bicycles, pedestrians and automobiles, and to recommend that they reconsider a
four-way stop or investigate other alternatives, such as eliminating some on-street parking, to improve safety
at this intersection. Voice vote: All AYES. Motion passed.
Creatina a Calendar
This item was tabled until next month.
Who Rides?
Sommer noted that she had finished an article profiling the Fisher-Smiths, and that she would contact former
commissioner John Baxter to prepare another profile. West showed a sample poster, made from Knickerbockers
article, that would be displayed on R VTD buses and noted that members could get her copies of their articles to
create posters and archive for future use.
Delgado noted that she had been interviewed and that it would air on Jefferson Daily next week. She called for
people interested in being profiled to come forward, and noted that several people at JPR were interested in being
profiled individually or as a group. She stated that she was working with the Tidings on getting them to run
additional articles, and that the Rogue Valley Parent was also interested. She reminded members of the Sentient
Times interest, and stated that people were lining up to be profiled.
Subcommittee Reports
It was noted that Education and Outreach had not met despite a few attempts. Delgado reminded members that
setting a regular subcommittee meeting time and place was helpful.
New Business
Members discussed whether there were any bikelights left. Cook indicated that some had recently be:en purchased,
but he added that inquiries had slowed. Delgado stated that she would look into further promotion.
Aaenda Items for Next Month
Car Free Day; Calendar; ODOT poster giveaways; Parks & Recreation Update (program person hired'? set bike swap
date'? look at spring offerings? fall success'? need support for anything'?)
Adiournment
There being no further business, the meeting was adjourned at 7:15 p.m.
Next Meeting: Thursday, December 16th, 2004
2004-J02J_Bike Min
Page 3 of3
CITY OIF
ASHLAf"D
Council Communication
Liquor License Application
Meeting Date:
Department:
Approval:
January 4, 2005
City Recorder ffi))
Gino Grimaldi 'f(
~ Primary Staff Contact: Barbara Christe:nsen 488-
5307 christeb@ashland.or.us
Staff Contact:
Statement:
Liquor License Application from Dan McDonley dba Xochipilli, Inc. (295 E Main Street # 14)
Background:
Application for liquor license is for a new license operating as a private non-profit club.
The City has determined that the license application review by the city is set forth in AMC
Chapter 6.32 which requires that a determination be made to determine if the applicant complies
with the city's land use, business license and restaurant registration requirements (AJ\1C Chapter
6.32).
In May 1999, the council decided it would make the above recommendation on all liquor license
applications.
Council Options:
Approve or disapprove Liquor License application.
Staff Recommendation:
Endorse the application with the following:
The city has detennined that the location of this business complies with the city's land use n~quirements
and that the applicant has a business license and has registered as a restaurant, if applicable. The city
council recommends that the OLCC proceed with processing of this application.
Potential Motions:
Motion to approve Liquor License application.
Attachments:
None
1
r~'
Art Bullock, 791 Glendower.
We're happy to see new faces on Council and wish everyone on Council and in
Ashland a wonderful New Year.
Our goals for this year are peace throughout the world, and herE~ in Ashland.
We look forward to a year where Council is more respectful and responsive to
citizen input and decisions.
The election mandate was a change in direction for the city, and the foundation
for that change is citizen involvement. That's job 1 for 2005.
Ashland is blessed with many citizens who are passionate about the city, yet ~r~
disconnected, discouraged, and disenfranchised by the City's decision
processes.
It's time to build the future of Ashland based on respect and responsiveness to
Ashland citizens.
Second, we need to revise the LID process so that Laurel st LID and future LID
neighborhoods don't have to suffer through the difficult process used in Nevada
LID and so many prior LIDs.
Third, we need to build in a stronger role for citizens in the City Charter. At
this point, Charter Review Committee is doing excellent:, conscientious work, yet
there is precious little direct citizen input, even on issues that citizens have
strong opinions on. And the Jan 20 Public Forum has been discounted by the
committee. We need to fix the citizens involvement aspect of the Charter Review
process.
Fourth, we need to make the citizen Participation Plan more concrete. citizens
in Ashland generally feel that the City is going to do whatever it wants to do,
regardless of what the citizens want. 2005 is the year to turn that around.
We remain cooperative and confident in Ashland's future.
Thank 'you.
RUTII M. MILLER
PIHLIP C. LANG, LC~W
758 B Street · Ashland. Ore8on 97520
Residence 541 · 482-8659
Office!fax 541 · 482-5387
January 4, 2005
To: New & Returning Members of the City Council
Re.: Priorities - The Issue ~f Public Involvement & Inclusion
It is with respect and high regard that I greet the returning and new
City Councillors, and our new mayor.
In keeping with this new beginning, and I hope - new departure for the
City Council I want to raise an old - but unresolved issue that impacts
all your priorities and goals, because it relates to the process by
which these goals are set and implemented.
Attachments
Letter by Charles Schulman - DT 6/22/99
Response/subsequent letter by Johanna Fisher - DT 6/29/99
Copy of my letter to Mayor DeBoer - 5/3/02
Copy of City Source article "Strengthening the Process" - 6/99
Draft Memorandum - City Ad Hoc Communication Committee - 10/31/96
(Note this is only the covertnemo and draft 7 pp. The report
has an attached bibliography and implementation plan running to
many pages. -\0 \. ~ j
Note: I also have a Draft Public Information, Communication and Marketing
Plan dated 7/22/98 that was the object of a study session.
(Not included in this packet - but available from me or your archives).
THE IssbidIOf~:?:fEa~~vf9:~~8MMl~t-~9 ~i';IZENS IN FORMAL CITY PEOCESSES
This issue is not only critical to Council, but extends to other formal
city processes as well - in my experience, for example, the planning
process.
My review of these documents in~prms me that at best only a few, mostly
"window dressing" pieces of either the 1996 Ad Hoc Communication Committee
or the 1998 Plan were ever adopted.
The problem is summarized in my letter to Mayor DeBoer of 5/3/02.
It came up in a major way a few years ago and continues to impact the City.
At that Council meeting Bill Street, now well known to all of you, gave
an impassioned and lengthy presentation on making the Council process
more "user friendly" as he termed it. There were suggestions on the
pfiysical arrangement of the participants, as well as process suggestions.
January 4, 2005 - City Council - p. 2
His comments were very well received. All acknowledged that they made
good sense and could be helpful. Nevertheless, as before, nothing
was changed. Subsequently, Bill has become a ramrod in appealing some
planni.ng decisions which he and many. others consider bad for the City and
a result of failed process - failure to listen or attend or respond to
ci tizen input. His activism,. regardless of the issues themselves, is
a response to the failure to be effectively inclusive of the ordinary
citizens who come before you and the planning apparatus. To quote from
my letter,"people feel 'dissed' - unresponded to, unheard, dismissed.
I urge you to re-examine how you do business, your own draft reports
and recommendations, and adopt measures that will make Council ,- and
other formal city processes more collaborative, inclusive, and citizen
fro ndly.
PHILIP C. LANG
Commentary
Council needs to listen to us
Charles Schulman
\)
We retired to Ashland
about three years ago, and
built a home. That was after
many visits and much inves-
tigation about Ashland's
many assets. We have not
been disappointed; we enjoy
Ashland, its people, and lifestyle with one exception.
The exception is the autocratic way Ashland's City
Council deals with its residents.
We have been attending a number of public hear-
ings where many speak - but none is heard - on
LIDs. We applauded when the council formed a action
committee for LID revisions. Then, the committee
made its recommendations. The council promptly sent
those recommendations to staff for study, perhaps
hoping that the noise would die down and the citizens
would forget about LID relief.
The council says it wants citizen input, but ignores
it when that input does not agree with what the coun-
cil has already decided.
Ashland has an unbelievably large budget of $68
million for a population of 19,000. A budget larger than
Medford with a population of 50,000. Yet, this City
Council insists it doesn't have enough money to help
pay part of the costs of street improvement for its res-
idents. When we built our home here in Ashland, we
paid over $12,000 in system development fees. We pay
taxes and monthly street user fees on every electrical
bill. Now, we must pay again; this time, $4,000 to pave
our street. The city makes the developer pay for paved
streets with sidewalks and curbs within the develop-
ment. Then, the city imposes or forces the existing res-
idents to establish an LID for access streets linked to
those developments - no matter what the residents
say or want. The City Council will accept no fmancial
responsibility to provide assistance for residents
affected by those LIDs. Where is all the money going?
The council allocated millions for a fiber optic net-
work, which will probably benefit only about 25 per-
cent of the residents. New, improved bike paths are
certainly nice, but they don't affect the majority of the
Where to Write
,
('.j
,- l.'~
'-'
residents. The council in
closed session purchased the
Hillah building for an undis-
closed amount, and is unde-
cided as to how . it will be
used. It has money to build a
new golf driving range. All
these many expendUures, and still the council claims
it has no money for street improvement.
The council makes or tries to make deals with no
real concern for what its citizens really want. The
council knows what's best for us, even when we say we
want something different; and most importantly, the
council will not put any of these issues up for a citizen
vote.
This City Couneil seems bent on doing what it
thinks 'is best for us, and passing ordinances we have
to abide by without any real concern for what is want-
ed or needed. What are the council's priorities?
Instead of fIrst providing the necessities like parking,
street paving, water, sanitation plants, and tax relief
for its citizens, it wants to fIrst provide the niceties for
Ashland.
Do we really need motorcycle traffic cops for a city
our size? Do we really need a city-owned golf course,
an airport, a hospital, a museum that could be con-
verted into a great library for our children, an expand-
ed ski area? Sure, these are all nice things to have and
add to the charm of the city, but where is the down-
town parking we so desperately need? Where is a solu-
tion to the residential narrow street parking? Where is
the solution to resolving our temporary streets like
Grandview, a safety hazard to anyone driving or walk-
ing on it?
I'm convinced that the only chance for Ashland's
citizens to be heard will be to elect a council that is not
impressed with how much smarter it is than its citi-
zens or how much power it can exercise, but rather a
council dedicated to its responsibility to provide for
the needs of all the people of Ashland.
Charles Schulman lives in Ashland
City Hall
20 E. Main St.
Ashland, OR 97520
Susan@Ashland.or.us
Councilman Cameron Hanson
482-0693
CAM5522@aol.com
All mailings to city officials may be
sent to city hall.
Mayor Cathy Shaw
488-6002
oakpress@CDSnet.net
Councilwoman Susan Reid
482-5674
Councilwoman Carole Wheeldon
. 482-1331
Carole@Ashland.or.us
Councilman Don Laws
482-1845
donlaws@mind.:t;let
Councilman Steve Hauck
488-0622
shauck@jeffnet.or
Councilman David Fine
488-1458
Oregonlaw@bigfoot.com
City Administrator Mike
Freeman
488-6002
Mike@Ashland.or.us
.es-
ng
~ss
In-
to.
le
x-
te
)-
:e
Letters
Seconds criticism
of city' council
I read Charles Schulman's
cammentary in the Tuesday,
June ~~2 issue af the Tiding with
n great interest. He has learned
:g what mast ather Ashland resi-
n dents already knaw. The City
)f Caunc:il repeatedly insists that
.t it is its PQlicy to. listen to. citizen
-input, and it prQvides QPpartu-
nities far Ashland residents to.
came befare it with their can- .
cerns.
But we have all learned what
Charles Schulman nQW knaws.
t. The City Cauncil pravides ap-
'PQrtunities fo.r Ashland citizens
to. vaice their CQncerns. MaYQr
, Shaw says, "Thank YQU far CQm-
ing," and then the cauncil prQ-
ceeds to. do. exactly what it de-
cided in clased sessian.
Why did they purchase the
Hillah bUildingbefare they
knew what they wauld do with
, it? Why are they nQW planning
to. build eight bus stQPS at a CQst
Qf $30,000 each, when the future
Qf bus service in Ashland is
questionable? A city which cam-
plains that they. are shQrt af ' '.
funds cauld certainly find a CQn-
tractQr who. eQuid build a bus
stQP at: 1/10 af that casLHQw
, capld they be willing to. enlarge
the library in aur small tQwn
-that would be mare apprapriate
in a city the size Qf Partland
and at an expense that was an
absurd extravagance? Is this a
City Councy, which is cansider-
ing the we-nbeing Qf its citizens?
Do. they have no. sense af finan-
cial respansibility? I agree with
Charles Schulman. Let us vate
~-
e
s
7
:I
t
'ft II I:DII:I\I09 I
them aut Qf affice.
J ahanna Fisher
Ashland
Bring 'ba~~ the
good old ways
I see in the M.T. that GQr-
bachev says we are in the same
.PQsitian that Russia was in: the
CQldWar war king far glabal "Qne
warld gQvernment cantrQI" af a
> cammunist fQrm af gavernment.
It appears taday that he is 100
. percent right.
Gun cantrQI is nQt the answer.
First,we have to. give back the
discipline to. the parents and
teachers and away frQm child- and
adult bureaucracies that are can-
trQlling the hQme and families.
Let the father a-nd mQther be at
least af same value in the hQme
instead af a bureaucrat with paw-
er and autharity. Our bureaucrat-
ic saciety today is way averrun
. with gavernment cantr.91 Qf QUI'
praperty and persQnal and civil
rights. We,dan't dare spit withaut
SQme nad af a bureaucrat tQ do. 0.1'
have any right Qf aurQwn home
that we have wQrkedallaur life
fQr. Theyj.ust ){eep()u,taxi.nR us,
oJ",......,. . _', ".: .. ,., ,
'I)
ario.Qur prQPerty wi aut mercy :
I c~th~m the vultures Qfhu- ';
manlt[ l11 auI' SQciety.. tQday . We '
are t~e~reYQfthe bm-eaucr~cies';
s~parate4ivided~ and cQntralled ';
l1k~ ~h~ cOqm unist pla11k. Our, ;
PQl1tIClanlsd':r selling us Qut to' a :
Qne WQr ~venunent" with the:
U.N" and W1tK.ur m d'
QUI' peaple figh\ _ Qne~ an
that has been th~fQrelgn war
What interests do. ears Qn.
I can't underst ha.ve th~re? ..
war, especially Qn fQ 1l11tQn:s
tries called a war af pm~c<;>un-
all the destructiQn and' :V1th
and dQminatiQn that he g
strated against Qnce. Freea~~>
\
Earl MillhQuse '
Central Paint
A proposal for
renaming the
Academy Awards,
I have a brief suggestian. I pro..'
PQse that.they change the name 0.(
the Academy A wards to. the .Cleav-
age Awards.
RUTH 1'\. t\ILLER
PHILIP C. LANG. LCS\V
, ).,
,~...,.... ....
,......... .'~ .
,,}/{,.C 1 c: .
758 B Street Ashland, Ore~on 97520
Residence 541 · 482-8659
Office/Fax 541 · 482-5387
May 3, 2002
Mayor Alan Deboer
Ci t:y Hall
20 North Main
Ashland, Oregon 97520
Dear Mayor Deboer:
Thanks for meeting with me on tuesday, 4/30.
I c~ writing to set down our discussion and the points I wanted to
make.
The issue is this: citizens come before various commissions and the
Cii:y Council and feel that they are not listened to or engaged.
The organizational development word is "drop dead-ed" or "plopped".
This has happened to me many times - but to many """ if not most others
as well. The response seems to be different with those to whom these
commissions/council feel "connected" or beholden (viz. the response
to Marie Donovan/Ashland Real Estate at the meeting about residential
size limitation - after I was "plopped").
The Council has set as a major goal ,"- greater citizen involvement.
Mo:reover, the state is requiring greater involvement in land use
pla.nning issues.
It is not a matter of the issue - but the pro'cess - people feel "dissed" -
un:t:'esponded to, dismissed.
This is not good for the following reasons I discussed with you:
(1) it is bad government (non-inclusive, undemocratic)
(2) it is no way to run a meeting (this has not been the case
in my experience at other meetings - other county, state, etc.
boards and councils in California)
(3) it is no way to treat people.
I also pointed out to you that you constantly point to "peer pressure"
as a source of adolescent drug use/abuse. Peer pressure is the same
as '!modeling" - modeling behavior that is then t.aken as a model by
others. In this instance the dismissiveness I experienced at the joint
Council/PI'anning Commission/Historic Commission meeting was a model for
all the planning staff present, that they can continue their dismissive
Mayor Deboer - 5/3/02 - p. 2
response to my concerns. My written submission details instances
whE:!re specific: code issues and violations brough"t to their attention
were ignored or dismissed (and I have the files/correspondence to
back this up) .
These days the standard defense is to personalize/demonize the person
as a way of confusing and obscuring the issues. I told you this.
I do not know whether you stated "You're paranoid" before or after
I said that. I will give you credit for having said it before.
If I am "paranoid" then you need to call Paula Brown back to your
office (you met with her immediately prior to our meeting) and order
her to start putting phenothiazines in our water supply because there
are lots and lots of citizens who agree with my contention of dis-
.'.'1. missiveness, ndnr"l.responsiveness and non-inclusion in public processes
and meetings.
I a.lso heard you say that "Ashland is still a good place to live."
True - but many of qualities have been and are being eroded. However,
the response I want to underscore is :..'FOR WHO?
Increasingly Ashland is suitable, by virtue of its housing (and other)
costs, for\'ori:by a narrow range of white, upper-middle class, wealthy
couples. We are losing the eclectic, diverse qualities that made
Ashland the wonderful place to be that it was.
I ~,.,ould strongly recommend and request thst you seek ways to not only
change the community feeling that I have expressed, but to functionally
make the process of Council, Planning Commission, etc. meetings such
that people will turn up and want to get involved. The Gresham
st:l:"eet meetin9 you mentioned is, alas, all too rare. ....... ..... ..._
City
. . ,:: ~ 1l.e;1 .
Budget Update,
continued from page 1
When compared to the prior year's
budget without these capital
projects, the budget increase is
3.3%. The proposed budget
includes a 4% water rate increase to
pay for increases in operating costs
and for water capital projects, as
well as an increase in the street user
fees to provide the funds for trans-
portation improvement projects
identified in the City's recently
adopted Transportation Plan.
-T 1999-2000 Budget
Priorities
Once the ~ity Council adopts a
budget for 1999:.00, the Council
and Staff will begin work on many
initiatives and projects included in
the budget that came out of the
recent strategic planning process.
These projects range in scope from
the very cOlllplex to the more
mundane, but there is one similar-
ity that each has: the City Council
will be seeking input from the
community, and you are encour-
aged to get involved. Starting in
the summer of 1999, the City
Council "rill begin work on the
following three major projects.
~ jqq
T Strengthenin' the
Public Process
One of the recommendations of the
Citizens' Communication Commit-
tee in 1997 was for the City to
""enable and facilitate effective
citizen involvement in formal City
processes." The City Council has
adopted a goal to identify the
essential steps the City will use as it
works in conjunction with citizens
on City projects and programs.
One step recommended by the
Citizens' Communication Commit-
tee is to work with groups and
individuals who have worked with
the City in the past to critique the
current public process and give
(Continued on page 3)
...~ii;;~~~~~~lt~~1'~~5t.J:~W~~~;tB~rt~t~
MEMORANDUM
CITY OF ASHLAND
Department of Community Development
DATE:
October 31, 1996
TO:
RE:
Mayor and City Council
Dick WanderSCheid~
. Draft Communication Plan
FROM:
Enclosed is a copy of the Draft Communication Plan as developed by the City Ad Hoc
Communication Committee. This plan culminates many volunteer hours of work and
meetings by the citizens that made up the committee. We present this plan for your
review and hope that we can have a meaningful discussion of the items contained in the
plan at the City Council Study Session on November 20th. The committee feels
implementation of the items in the plan will improve communication both to and from
the city. Vle look forward to discussing these ideas with you and helping the city's efforts
to make this pla~ a working communication program.
1.1ayor Golden and City Councilors,
The Ad Hloc Citizens' Communication Committee presents this plan for enhancing and
increasing meaningful communication between the citizens of Ashland and the people who
serve in .Ashland City government. This list of recommendations comes after many hours
of thoughtful discussion among committee members. The members of this committee
shared a common commitment to participatory government and to increasing the role of
citizens in their own governance.
In the course of the committee's work, we compiled literature fron1 many sources that
pertain to communication and citizen participation. We include a brief summary of these
ideas, and encourage each of you to read through the literature. What we recommend in
this plan is more than the actions we have listed; it is the spirit of collaboration and respect
that is described and encouraged in this and other literature. It will require a desire and
commitment to involve the public and proceed through this transition for the activities that
we recomlmend to yield lasting positive change.
We appre:ciate the supportive staff who contributed significantly to the work of this
committee. Through his participation, Dick Wanderscheid provided moral support,
thoughtfbl feedback on the practicality of our ideas and a thorough record of our work.
We thank Sonja Akennan for her secretarial support. Peggy Christensen's commitment to
public involvement contributed to the development of this process and the involvement of
some con1mittee members.
It is our belief and hope that this plan offers substantive ways to foster multiple levels of
involvement by citizens and to create an image of citizen involvement that is both
commonplace and celebrated.
We look forward to meeting with the Mayor and City Council to discuss the plan.
Hal Cloer
Brice Farwell
Joe Eckhardt
Cate Hartzell
Joanne Eggers
, . .
Ad Hoc Citizen's Communication Committee
Reconlmendations
October, 1996
DRAFT
Introduction
One of the goals established by Ashland's Mayor and City Council for the Fiscal Year 95-96
was to "develop and implement a citizen / government communication prograrnl which
includes citizen input". Their recognition of the need to do so reflects a national trend to
explore the changes in citizen involvement in government.
There is a wealth of information and speculation about what has caused the current situation,
which is characterized by low voter turnout, lack of public discourse, and increased negativity,
apathy or lack of trust: towards government. Causal ,explanations range ITom the introduction
of the television, the consumer-ization of our political process, past experience with
government that left people feeling powerless, and time pressures on personal lives, to
transformative paradigm shifts.
Government representatives are being challenged to share power with citizens and to commit
to decision making that incorporates a broad diversity of interests and expertise. The wisdom
guiding this shift is fanliliar: people like to be heard, included; they like to know ahead of time
about things that may change their lives; to know why someone decided that changes are
necessary and that many options were explored. People want to make a difference in their
community, want to be involved; people like to talk about their lives, but hate "politics" and
witnessing conflict. They want to help generate solutions.
Matthews says, "the public must reason with itself on hard policy issues - well before solutions
by government are arrived at." Through respectful discussions among people with differing
opinions and perspectives, the complexity of issues can begin to soften rhetoric. People
experience change in relationship to other components of their lives. We are leant1ing that
people want to de-compartmentalize decision-making and examine the relationships between
Issues.
Some argue that the process of inclusive decision-making takes longer than more authoritarian
models. Processes that build citizens' trust can reduce criticism later and contribute to an
atmosphere of cooperation that will have unanticipated positive results.
Ashland has a wealth of active citizens. People meet regularly to talk about their children,
livelihoods, environment, health, animals, and history. This plan recommends that Council and
staff make a point of attending those types of meetings on a periodic basis to listen to people
in less formal settings.
Many of the recommendations pertain to increasing the availability of information. It is a
challenge to .inform citizens about rapidly changing issues. As our c.ommunity grows in size
and diversity, investments into systems of technology and effective information flow are vital.
This plan includes recommendations for citizens. We believe that we each have a responsibility
to enhancl~ the quality of life in our community and to model responsible citizenship for our
children. YN e encourage creative efforts by citizens that are designed to increase constructive
involvement.
We respectfully acknowledge the Mayor and Councilors who have taken steps to improve
communication with citizens during the last year. We look forward participating in many of
the activities suggested in this plan.
Ad Hoc Citizen's COlnmunication Con1mittee Draft Report, October, 1996
2
. . ~
Goal 1
Enable and facilitate effective citizen involvel1lent in forllzal city processes
Many people's first <:~xperience offormal city processes is at a City Council meeting, dealing
with a controversial issue. If they do not understand the protocol or range of options for
action on items, they may leave thinking that the process is arbitrary, politically motivated or
lacks a way to incorporate public input. .
A significant number of citizens report feeling burnt out, disillusioned or angry. Citizen
evaluation of local charettes and neighborhood planning processes has ranged from successful
to divisive. The city has many committees which perfonn well, .however, some have been
criticized for their lack of diversity or low attendance. Increasing the visibility of meetings held
by committees and commissions would allow citizens to get mvolve~ earlier an~tl~ar!l more.-9f_
fhe InfonnatlOn upon which decisions are made. Since people's personal schedules vary, it is
i'mportant to otter a ~y of levels at which citizens can get involved.
ReC0111nlendations for Council and Staff
1. In addition to the regular listing in the local newspapers' "Calendar" section, place a paid
advertisement that shows one week's (or month's) schedule of meetings at one time.
2. Post City Council agendas at several key locations (i.e. public bulletin boards, public
library, kiosks, ICCA) for people who don't receive newspapers.
3. Locate one City Council packet (non-confidential information) at the City Recorder's
office and the public library when it goes to Councilors. Monitor its use over a period of
months.
4. Encourage citizens to exercise their legal right to speak, while adhering to established time
limits for all speakers at Council and other fonnal meetings.
5. Following any City Council public forum period at which a citizen speaks, the mayor will
review major topics raised and state whether and how the city is addressing the topic. This
respects Councilors' policy to avoid debate on topics during the Public Forulm period
while providing a substantive response to citizen input.
6. Adopt a policy of strong consideration of new candidates to replace committee and
commission members who have served two complete terms.
7. Increase the visibility of all committees and commissions. Feature committees at Council
meetings periodically through the introduction of members and a brief update of their
activities. .
8. Expand the level of citizen involvement in the City Council's formulation of annual goals.
(See Appendix One.)
9. Create an ad hoc committee to evaluate past planning processes (charettes and
neighborhood plans) and make recommendations for involving a cross-section of the
public in meaningfill ways.
10. Create a brochure that can be made available at city offices and meetings that explains
how meetings are conducted, when and how citizens participate in them, time constraint
policies, Council's policy on refraining from discussion during Public Forum, legal
constraints on Councilors' discussion of particular actions, protocol for state land-use
Ad Hoc Citizen's Communication Committee Draft RepoIi, October, 1996
3
decisions vs. local land-use decisions, glossary of unfamiliar terms, acronyms and
abbreviations used during meetings.
11. Sponsor a celebration / open house for the public to meet Councilors, committee and
comnllission members and learn about the many ways to volunteer time in the city.
12. Research the possibility of using Senior Program vehicles to transport senior citizens to
civic rneetings. Survey to see if such a service would 'be used.
13. Upgrade the assisted-hearing equipment in the City Council Chambers and publicize
having done so.
14. Upgrade the video equipment in the civic center that is used to televise meetings. To
ensure that citizens utilize their access to televised lneetings, Council must guarantee
quality transmission.
15. ImpleJllent close-captioned technology for City-sponsored Rogue Valley Television
programs.
ReC0l111llendations for Citizens
1. Design and implement how-to classes for citizens, focusing on how city government
functions and how citizens can participate.
2. Beconne informed about how city government works, who decides what, when, how, and
where it happens.
3. Participate in formal meetings and discussions.
4. Form ad hoc committees to study an issue or initiate action.
5. Work with City officials to develop a brochure outlining opportunities for citizen
involvement according to their interest level and time constraints.
6. Discuss citizenship curriculum with School District officials. Explore avenues for hands-on
learning locally through having Councilors lecture, students attend City meetings, adopt-a-
Council person exercises, etc.
Goal 2
Increase citizens' access to infornlation regarding current and future city projects and
decisions
Many projects, because of their complexity or the City's need to work with multiple agencies
and jurisdictions, are studied and negotiated long before the public learns about them. If
decisions are made before adequate opportunities for public input occur, mistrust and
suspicion of the process may result. Citizens must have the opportunity to participate early in
the process to express their values and opinions, to help select the range of options, and to
comment on proposed decisions or solutions.
---- Recomnlendationsfor Council and Staff
rf\ Create a City newsletter that is available to residents bi-monthly. Include information
V about upcoming actions, planning matters, ~i!Y committees, and a..calendar of city
meetings and events. (See Appendix Two.) fn-'kcl
- .-.... .. -,-~.~~ (e~ves+ ~e d \,.t.l-Ic
Ad Hoc Citizen's Communication Committee Draft Report, October, 1996
4
2. Utilize newsletters, homepage, Cable Access and Council meetiQgs tp offer detailed
information and give updates. Use a variety of methods and media to assure access by all.
Periodically assess the efficacy of communication tools used. (See Appendix: Three.)
3. On the homepage, list all liaison assignments for each Councilor. Provide updates on
assignments that are not part of city committees or commissions.
4. Televise committee/commission meetings on a rotating basis, prioritizing informational
presentations on issues of interest or significance to citizens.
5. Televise Parks and Recreation Commission meetings. The commissioners are elected and
participate with the City of Ashland and the Ashland School District in the oversight of
large amounts of public funds.
Q Write a description of what city information and records are available to the public, which
are not, and what the process is for obtaining information. Make it available at City Hall,
the public Library, and at the Civic Center.
Recommendations for Citizens
1. Organize and attend town hall meetings to become infonned about city matters and to
offer input before decisions are made.
2. Encourage the local media to participate in public journalism projects and to take seriously
their role of educating the public about the complexities of an issue, including the long-
and short-term consequences of decisions. (See Appendix Four.)
3. Encourage SOSC students to research and produce videos on specific topics: relevant to
community decisions.
4. Exercise curiosity. Pursue information through reading departmental reports and meeting
minutes and asking questions of staff and' representatives.
Goal 3
Increase opportunities for dialogue within the contmunity among citizens, elected and
appointed officials, and staff
We need more opportunities for citizens to dialogue with each other, and with elected /
appointed officials on topics of significance to the community. Many citizens cO]llplain of not
feeling heard and officials complain of not knowing how their constituency thinks on a
particular issue. Meetings that are held well in advance of decision-making, are less fonnal,
and are attended by a diversity of the public allow time for people's concerns and values to
surface and be integrated into solutions.
Recomnzendations for Council and Staff
1. Initiate public ~iscussion of issues well in advance of when decisions will be ~ Invite
citizen involvemeni1I1defining problems and generatmg solutions; make the implicit value
choices explicit. Include at these meetings people who can address questions on specific
topics oflnterest. Provide staff time and funding where necessary to support this. (See
Appendix Five.)
Ad Hoc Citizen's Communication ComnliUee Draft Report, October, 1996
5
2. Councilors commit to attending 3-6 informal meetings a year, either specially convened or
at various established volunteer or civic groups. Go to where citizens are already
gathering and feel comfortable.
3. Utilize the City's Internet homepage for a moderated forum of current significant issues. A
moderated forum is an electronic discussion between citizens that is facilitated by a
designated person. Participants' comments can be read by anyone accessing the forum.
4. Imple:ment a regularly scheduled visioning / strategic planning process for citizens that
incorporates and integrates social issues with planning issues.
Reconlmendations for Citizens
1. Initiate neighborhood and interest group meetings to build familiarity and a sense of
comnlunity. These informal groups could increase social interaction in the context of
neighborhoods and sponsor parties, meetings, coordinated 'presentations by social, civic,
or municipal groups.
2. Organize town forums that allow facilitated, respectful discussion of issues pertinent to
people's lives. Work toward solutions through creating informed dialogue with as broad a
segment of the community and as many viewpoints as possible.
Goal 4
Include citizens and staff in evaluating city functions
A formal system for feedback from the public on city services, personnel or processes will
provide the City Council and staff with valuable information upon which to make decisions. It
will let citizens know that their experiences are useful to the City.
Reconlnlendations for Council and Staff -
1. Create and publicize a form which citizens can use to give feedback on city operations.
The City Recorder will maintain forms and files according to department and make them
availa.ble during departmental evaluations.
2. Create a form to track the city staff's response to citizen complaints about city operations
that d.o not qualify under ordinance enforcement. Establish a policy determining the
amount of time within which citizens are contacted by appropriate staff Direct. staff to
prioritize response. Assign the responsibility of monitoring actions to the City Recorder's
office.
3. When formal surveys are utilized, include members of the general public in their
development.
Recommendations for Citizens
1. Participate, monitor provide constructive feedback and suggestions.
Ad Hoc Citizen) s Communication Committee Draft Report, October, 1996
6
. .
Afonitor and Evaluate the Illlplementation of the COlllllzunication Plan
Human and material resources must be allocated for the implementation of this plan.
Monitoring its implementation will provide important information on how to refine our
efforts.
Recomlnendations for Council and Staff
1.
--- 2.
3.
4.
Prioritize adopted recommendations and create an action plan for implementation. Meet
with staff to discuss and assign staff responsibilities.
Assess other municipal models for ways to structure City Recorder position or a "Public
Information Center."
Include an evaluation of the action plan in the annual goal-setting process.
Include information about the benefits of citizen participation and effective
communication processes in staff training materials and City Councilor orientation
packets.
Reconznlendations for Citizens
1. Participate, monitor and offer suggestions
Reconznzendations for Citizen Committee
1. Meet quarterly for a period of one year to receive infonnation from staff and citizens
about the progress of implementation efforts. Committee members could attend
departmental meetings to (briefly) receive suggestions for improved communication that
is specific to their department's services. Where appropriate, make recommendations to
Council for modifications.
For future consideration
The following suggestions were discussed but were not addressed through the creation of
recommendations at this time.
· Create a plan for teaching issue management principles to Council, staff and interested
citizens.
· Appoint a city representative as liaison to the School District's Curriculum Committee
to plan creative interface between the Council, city commissions.
Ad Hoc Citizen's Communication Committee Draft Report, October, 1996
'-IIY v..
ASHLAND
Council (:ommunication
Public Input for 2005-2006 Council Goals and Priorities
Meeting Date:
Department:
Contributing Departments:
Approval:
January 4, 2005
Administrationt
None
Gino Grimaldi
Primary Staff Contact: Gino Grimaldi
E-mail: grimaldg@ashland.or.us
Secondary Staff Contact: None
Statement:
This public hearing is intended to allow the opportunity for the public to provide the council with input
on council goals and priorities for 2005/2006.
Background:
The current Council Goals identify thirteen broad categories of focus with a number of priorities/action
items for each category. A goal setting workshop is scheduled for January 14 and 15,2005, at which
time the mayor and council will review the 2005/2006 priorities for each category and then determine
the 2005/2006 priorities.
Related City P()licies:
Not applicable.
Council Options:
Not applicable.
Staff RecommE~ndation:
No recommendation. This communication is for informational purposes only.
Potential Motic~ns:
Not applicable.
Attachments:
None.
r~'
CITY OF
ASHLAND
Council Communication
Meeting Date: January 4, 2005
Department: Community De~ment
Contributing Dc~partments: Legal
Approval: Gino Grimaldi "
..
Statement:
The property at 3151 East Main Street was approved for annexation by the City Council after the
adoption of findings on April 1, 2003. That completed the land use ordinance portion of the
annexation process. The applicant submitted the required boundary description of the property,
allowing the City to pass a resolution to annex the property at the November 2,2004 Council
meeting. The final step for the Council in the annexation process is to hold a public hearing and
adopt an ordinance withdrawing the annexed area from the jurisdiction of Jackson County Fire
District 5.
Public Hearing on An Ordinance Withdrawing an Annexed Area from Jackson
County Fire District No.5 (Ely SchIess and Krista Johnson Annexation, 3151
East Main Street)
Primary Staff Contact: John McLaughlin, 552- ~
2043 mac@ashland.or.us
Secondary Staff Contact: Maria Harris, 552-2045 ~-\t\,-U-,
harrism@ashland.or.us
Background:
A map of th(~ proposed annexation is attached. This step is required to withdraw this area from
the special taxing district of Jackson County Fire District No.5.
Related City Policies
Since the Council has already approved the land use ordinance portion of the annexation, it has
previously fi)und that the applicable goals and policies of the City have been met by this request.
Council Olptions:
After conduc~ting the public hearing, the Council can choose to move the ordinance to second
reading, or choose not to withdraw the property from the jurisdiction of Fire District 5.
Staff Recommendation:
Staff recomtnends that the Council move the ordinance to second reading.
Potential :Motions:
Move the ordinance to second reading.
Attachments:
Ordinance
Vicinity Map
1
r~'
ORDINANCE NO.
AN ORDINANCE WITHDRAWING AN ANNEXED AREA FROM
JACKSON COUNTY FIRE DISTRICT NO.5 (El Y SCHlESS AND
KRISTA JOHNSON, 3151 EAST MAIN STREET ANNEXATION)
Recitals:
A. The owners of the property described in the attached Exhibit "A" have
consented to the annexation of this property to the City of Ashland. The Council further
finds no electors reside in the tract to be annexed.
B. Pursuant to ORS 222.524 a public hearing was held on January 4, 2005, at 7
p.m., in the Council Chambers, Civic Center, 1175 East Main Street, Ashland, Oregon,
on the question of withdrawal of this property from Jackson County Fire District NO.5.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOllOWS:
SECTION 1. The land described in the attached Exhibit "A" is declared to b~~ withdrawn
from Jackson County Fire District NO.5 pursuant to the provisions of ORS 2:22.111.
The foregoing ordinance was first READ on the 4th
and duly PASSED and ADOPTED this day of
day of Januarv ,,2005,
, 2005.
Barbara Christensen, City Recorder
SIGNED and APPROVED this
day of
,2005.
John W. Morrison, Mayor
Approved as to form:
Mike Reeder, Assistant City Attorney
EXHIBIT 'A'
ANNEXATION DESCRIPTION
A parcel of land, lying across a portion of tbe Southeast Quarter of Section J 1 and the
Southwest Quarter of Section 12 in Township 39 South; Range 1 East of the Willamette
Meridian in Jackson County, Oregon and being more particularly described as follows:
Begjnning at the most southerly comer of that certain parcel of land d~scribed in
Document No. 97-24726,-Official Records, Jackson County,.Oregon,Jrom which the
comer CODlDlon to Sections 11, .12, 13 and 14 of said Township and Range bears South
150 22' 45" East, 400.60 feet; thence along the southeasterly line of said parcel, North
500 28' 00" "East, 461.91 feet; thence along"the northeasterly line of said parcel, North
.390 32' 00" West, 210.00 feet; thence "along the northwesterly line of said parcel, South
50028' 00" West, 458.98 feet to the most westerly comer line of said parcel; thence
South 510 16' 47" West, 59.81-feet to the southwesterly.line of East Main Street; thence
along said southwesterly line, South 380 43' 13" East, '21 0.0.,2 feet; thence North 510 16' "
47" East, 59.86 feet to the Point ofBeeinning.
Apri119,2004
A" E G"""I S T eRE D
"PROFESSIONAL
LAND" SURVEYOR ""
k.. G.-..
Property lines provided for information only, not scaleable
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--- . -~_.-_---~.~ ~------
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200
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o 200 Feet
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1" = 200
CITY OF
ASHLAND
CITY OF
ASHLAND
Council Communication
A Resolution Adopting a Supplemental Budget for FY 2004-05 and a
Resolution f\.uthorizing an Inter-fund Loan from the Water Fund to the Airport
Fund for Interim Financing
Meeting Date: January 4, 2005
Department: Fmance J
Contributing Depts: ~/ A
Approval: Gino Grimaldi,
Primary Staff Contact: Lee Tuneberg, 552-2003 j.l rA~
tuneberl@ashland.or.us
Secondary Staff Contact: N/ A
Statement:
This resolution changes the FY 2004-05 Budget and keeps the City in compliance with Oregon
Budget Law.
Background:
Adjusts the FY 2004-05 budget for unforeseen events including
A. Unanticipated additional intergovernmental revenue of $156,000 and corresponding
expensl~ for airport improvements funded at 95% from a federal grant.
B. Additional appropriation level of $200,000 for the T-Hanger project approved and
financed in FY 2003-04 but not completed until this year.
C. Additional appropriations to the Telecommunications Fund recognizing bond proceeds in
excess of the budgeted amount and related bond issue costs.
D. An inter-fund loan of $200,000 from the Water Fund to the Airport Fund to provide
suff!cic::mt appropriations and interim cash flow while awaiting reimbursement for
federally funded work whose expenditures are "up fronted" by the City.
There are three ways in which to change appropriations after the Budget is adopted.
1. A transfer of appropriations decreases an appropriation and increases another. This is
the simplest budget change allowed under Oregon Budget law. This does not
increase the overall budget. This is approved by a City council resolution.
2. A supplemental budget of less than 10 percent of total appropriations within an
individual fund follows a process similar to the transfer of appropriations.
3. A supplemental budget in excess of lO'percent of total appropriations requires a
longer process. This process includes a notice in the paper and a public hearing.
1
r~'
The third type of budget change is necessary and has been duly advertised and noticed. Attached
is a resolution for your approval. The recommended changes in the budget are explained after
each request.
The repayment of the loan will be made with interest calculated at the higher rate recorded for
the Local Government Investment Pool on the date of borrowing or as of the date repaid. This is
consistent with the City's previous borrowing tenns.
Attached is the notice published in the local paper on December 28, 2004.
Council Options:
Council may accept this supplemental budget and inter-fund loan request as presented,
recommend modifications as discussed or defer acceptance (takes no action) awaiting further
infonnation or clarification.
Staff Recommendation:
Staff recommends acceptance of this request and adoption of the attached resolutions.
Potential Motions:
Council moves to adopt the supplemental budget resolution, amending the FY 2004-05 budget
and authorizing an intemalloan not to exceed $200,000 from the Water Fund to the A.irport
Fund.
Attachments:
Supplemental Budget Resolution
Inter- fund Loan Resolution}
2
Notice of Supplemental Budget
A proposed supplemental budget for the City of Ashland, Jackson County, State of Oregon, for the
fiscal year July 1, 2004 to June 30, 2005 will be considered at the Civic Center, 1175 East Main Street,
Ashland, Oregon as part of the City's regular business on January 4, 2005, at 7:00 p.m. A copy of the
supplemental budget document may be inspected or obtained on or after December 28, 2005 at the
Finance Department, 20 East Main, Ashland, Oregon 97520 between 8:00 a.m. and 5:00 p.m.
A summary of the supplemental budget is presented below.
Resources
Requirements
AIRPORT FUND
Intergovernmental Revenue
Other Financ:ing Sources - Interfund Loans
Capital Outlay
TOTAL
$156,000
$200,000
$356,000
$356,000
$356,000
To appropria1te in Capital Outlay for the delay of the T-Hanger project that carried over from FY 2003-04; to
recognize additional monies to be received for airport improvement program work 95% funded by FAA
entitlement grants beyond what was anticipated for FY 2004-05; to borrow cash from the Water Fund for
operating purposes until reimbursement can be made for the grant-funded construction.
WATER FUIND
Public Works - Distribution Division
Other Financing Sources - Interfund Loans
TOTAL
$200,000
$200,000
$200,000
$200,000
To appropriate monies to be loaned to the Airport Fund if needed until reimbursement is received for
federally funded airport improvements. The amount loaned will be paid back with interest at the end of the
project as part of the FY 2005-06 budget.
Resources
Requirements
TELECOMMUNICATIONS FUND
Bond Proceeds
Electric - Operations
Debt Service
Contingency
TOTAL
$500,000
$500,000
$234,636
$208,720
$56,644
$500,000
To recognize additional proceeds from the August bond issue and appropriate for costs of issuance, added
interest for refunding previous loans and provide additional Contingency if needed. Contingency cannot be
used without further Council action.
TOTAL ALL FUNDS
$1,056,000
$1,056,000
RESOLUTION NO. 2004-
A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET EST ABLISIIING
APPROPRIATIONS WITHIN THE 2004-2005 BUDGET
Recitals:
ORS 294.480 permits the governing body of a municipal corporation to make a
supplemental budget for the fiscal year for which the regular budget has been prepared under one
or more of the following reasons:
a. An occurrence or condition which had not been ascertained at the time of the
preparation of a budget for the current year which requires a change in financial
planning.
b. A pressing necessity which was not foreseen at the time of the preparation of the
budget for the current year which requires prompt action.
c. Funds were made available by another unit of federal, state or local govennnent and
the availability of such funds could not have been ascertained at the time of the
preparation of the budget for the current year.
d. Other reasons identified per the statutes.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1.
Because of the circumstances stated below, the Mayor and City Council
of the City of Ashland determine that it is necessary to adopt a
supplemental budget, establishing appropriations as follows:
Airport Fund
Appropriation: Capital Outlay
Resource: Intergovernmental Revenue
Other Financing Sources - Interfund Loan
$356.000
$156,000
$200,000
To appropriate in Capital Outlay for the delay of the T-Hanger project that c31ned over
from FY 2003-04; to recognize additional monies to be received for airport itnprovement
program work 95% funded by FAA entitlement grants beyond what was anticipated for
FY 2004-05; to borrow cash from the Water Fund for operating purposes until
reimbursement can be made for the grant-funded construction.
Water Fund
Appropriation: Other Financing Uses (Interfund Loans)
Resource: Public Works - Distribution Division
$200.000
$200,000
To appropriate monies to be loaned to the Airport Fund if needed until reimbursement is
received for federally funded airport improvements. The amount loaned will be paid back
with interest at the end of the project as part of the FY 2005-06 budget.
Telecommunications Fund
Appropriation: Electric Operations
Debt Service
Contingency
Resource: Bond Proceeds
$234,636
$208,720
$ 56.644
$500,000
To recognize additional proceeds from the August bond issue and appropriate for costs of
issuance, added interest for refunding previous loans and provide additional Contingency
if needed. Contingency cannot be used without further Council action.
SECTION 2. This resolution takes effect upon signing by the Mayor.
This resolution was read by title only in accordance with Ashland Municipal Code Section
2.04.090 duly PASSED and ADOPTED this 4th day of January, 2005:
Barbara Christensen, City Recorder
SIGNED and .APPROVED this 4th day of January, 2005:
John W. Morrison, Mayor
Reviewed as to form:
Michael W. Franell, City Attorney
RESOLUTION NO. 2004-
A RESOLUTION AUTHORIZING AN INTERFUND LOAN TO THE AIRPORT
FUND FROM THE WATER FUND
Recitals:
A. ORS 294.460 requires an ordinance or resolution to permit a loan from one fund to
another; and
B. A loan cannot be made from a ..debt service fund to any other fund, and
c~ If the loan will not be repaid by the end of the fiscal year, it must be a budgeted
requirement in the following year's budget.
THE CITY OF ASHLAND RESOLVES AS FOllOWS:
SECTION 1. The Finance Director is hereby authorized to borrow up to $200,000 from the
Water Fund for the Airport Fund as interim financing for capital project costs in anticipation
of reimbursement from federal government grants for airport improvements.
SECTION 2. The loan will be made starting immediately and in amounts as needed
throughout the fiscal year and will be budgeted for repayment in FY 2005-06 if ne!cessary
upon completion of the project and receipt of payment from the federal government.
SECTION 3. Interest will be charged at the Local Government Investment Pool interest rate
at the date of the loan or the date of repayment, whichever is higher. Interest shall be paid
quarterly.
SECTION 4. This resolution takes effect upon signing by the Mayor.
This resolution was read by title only in accordance with Ashland Municipal Code
92.04.090 duly PASSED and ADOPTED this 4th day of January, 2005.
Barbara Christensen, City Recorder
10f 2
SIGNED and APPROVED this 4th day of January, 2005:
John W. Morrison, Mayor
Reviewed as to form:
Michael W. Franell, City Attorney
2of2
OFFICE OFTHE MAYOR
JOHN W. MORRISON
CITY OF
ASHLAND
MEMORANDUM
FROM:
City Council Members
John W. Morrison, Mayor-Elect ~
December 3D, 2004 0
TO:
DATE:
RE:
CITIZENS' BUDGET COMMITTEE
January 4, 2005 Council Meeting
There are four positions on the Citizens' Budget Committee that expire December 31 ,2004. They are:
. Marty Levine (1st appointed 1/95) Requests reappointment to December 31.2007.
. Regina Stepahin has requested to not be reappointed to a further term to December 31,2007.
. Replacement for Jacquie Christensen who recently resigned from the committee for a term to
expire December 31 , 2007.
. Replacement for Russ Silbiger who is now a City Councilor and automatically becomes a
member of the Citizens' Budget Committee. Term expires December 31, 2006)
Replies were received as follows in response to the advertisement in the Ashland Daily Tidings, the
city's Web site and the notice board in City Hall.
. Don Laws: B68 Hillview (482-1845)
. Guy B. Nuttl3r, 1037 Pinecrest Terrace (488-6900) (Current Citizen-at-Laroe member of Audit
Committee, term expires 4/30/07)
. Jay Lininger, 1253 Tolman Creek Road (488-2863h, 973-8216c)
. Patti Morey, 435~ Scenic Drive (488-3750)
. Allen Douma, 83 Granite Street (488-8877) (Current Planning Commissioner, term expires
4/30/08).
. James R. Swarts, 1010 Clay Street (482-1902)
--- --- - ~----~ -~--~ ~- --- -
-~ .-.-...-,.....--...
OFFICE OF THE MAYOR
20 East Main Street
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541-488-6002
Fax: 541-488-5311
TTY: 800-735-2900
r~'
PRINTED ON RECYCLED PAPER
Council members were previously provided copies of the responses to be given the opportunity to meet
or talk with interestE~d applicants if they chose to do so. Copies are also provided with this
correspondence for your convenience.
Please make your selection at the January 4, 2005 council meeting as follows:
Council members and Mayor to elect or re-elect three members for terms to expire December 31,2007;
and elect one member for a term to expire December 31, 2006.
Following is provided for your convenience for use at the council meeting.
1.
(term to expire December 31, 2007)
2.
(term to expire December 31, 2007)
3.
(term to expire December 31, 2007)
4.
(term to expire December 31, 2006)
ORS 294.336 Budc)et Committee:
(1) Except as provided in ORS 294.341, the governing body of each municipal corporation shall
establish a budget committee in accordance with the provisions of this section.
(2) The budget cornmittee shall consist of the members of the governing body and a number, equal to
the number of mennbers of the governing body, of electors of the municipal corporation appointed by
the governing body; if there are electors fewer than the number required, the governing body and the
electors who are willing to serve shall be the budget committee; and if there are no electors willing to
serve, the governing body shall be the budget committee. . . .
(Per Section 2.04. '140, for the purpose of local budget law, the Mayor is a member of the governing
body of the City of Ashland)
OFFICE OF THE MAYOR
20 East Main Street
Ashland. Oregon 97520
www.ashland.or.us
Tel: 541-488-6002
Fax: 541-488-5311
TTY: 800-735-2900
~1";Y ~V~U.",.u..
Fran berteau - Budget Committee Application
"Don La,vs" <donlaws@mind.net>
<berteauf@ashl~d.or. us>
12/8/20043:49 PM
Budget Committee Application
<donlaws@mind.net>
From:
To:
Date:
Subject:
CC:
City Council:
Please accept this as my application for one of the citizen positions on the Budget Committee. I am a firm
believer in the need for new members with new ideas, but I think I can add background for parts of the budget that
perhaps no one else .:;an. Innovative thinking works best when balanced with experience. Despite my long
tenure, I think I am sti:1! open to new ideas, too.
I won't bore you with a long resume", but it may be relevant that, in addition to participating in the City
budget process, I have read a great deal about budgeting elsewhere in preparing for teacning courses or portions
of courses about pubHc budgeting at S.O.U.
I want to makle it clear that this is not an attempt to position myself to run for elective office again. I have
absolutely no intention of doing so. I do think that I may have some unique abilities to continue serving the city in
this new role.
Thanks for your consideration.
Don Laws
482-1845
dontaws(Q>.mindJl~!
file:/ /C:\Documents%20and%20Settings\berteauf\Local%20Settings\ T emp\GW} 0000 1.H... 12/8/2004
City Recorder's Office
Attention: Fran Berteau
20 East Main Street
Ashland, OR 97520
'(0) [t @ [t D (Vl fE ~
UI1 NOV 2 9 2004 ~
By
Guy Nutter
1037 Pinecrest Terrace
Ashland, OR 97520
541-488-6900
Re: Volunteer Position - Citizens' Budget Committee
November 28, 2004
Dear Fran,
This letter is to let you know that I'm interested in being appointed to the volunteer
position on the Citizens' Budget Committee. I am currently serving in a volunteer
position on the City of Ashland's Audit Committee and believe that appointment to the
Citizens' Budget Committee would dovetail nicely with that position.
I believe that my 30 years as an attorney working with businesses resolving their
financial problems, together with my work experience at the Internal Revenue Service
and the Federal Communications Commission, will make me a useful and insightful
appointment to the Budget Committee.
The majority of my legal career involved corporate reorganizations. That entailed
working with businesses facing financial problems and constraints and as a result ][ have
had a considerable amount of hands-on experience working with organizations in
budgeting and planning their financial affairs.
I have also been trained and worked as a mediator, and a small claims court judge. In
April of this year I finished serving a three-year term on the Bicycle & Pedestrian
Commission.
I believe I would be a good addition to the Budget Committee.
Should you need any additional information, please do not hesitate to contact me.
Sincerely,
~~,~
-' . \ ~.~
Guy B. Nutter
-Tan berteau - ~uaget ~ommlttee
, (;A~v , Jj
From:
To:
Date:
Subject:
Jay Lininger <jay_lininger@yahoo.com>
<christeb@ashland.or.us>
11/29/2004 12:57:49 PM
Budget Committee
Barbara,
I wish to apply for one of the vacant seats on the
Citizens' Budget Committee with a term to expire in
2007.
My curriculum vitae is attached as a Word document.
Thank you,
Jay Lininger
488-2863 (h)
973-8216 (c)
Do you Yahoo!?
Meet the all-new My Yahoo! - Try it today!
http://my.yahoo.com
Curriculum Vitae
Jay Lininger
1253 Tolman Creek Road, Ashland, OR 97520
Cell: (541) 973-8216 Home: (541) 488-2863
E-mail: jay_lininger@yahoo.com
I EDUCATION
Master of Science, Environmental Studies, University of Montana, Missoula,.MT (exp. 2005)
~ Thesis: Fire Environment of a Late-Successional Forest Reserve, Siskiyou Mountains
~ Doris A. Duke Conservation Fellowship
Bachelor of Arts, Political Science, University of Oregon, Eugene, OR, 1998
I PROFESSIONAL EXPERIENCE
~
Forestry technician
Lomakatsi Restoration Project, Ashland, OR
September 2004 - present
~ Design, implement and monitor fuel reduction and ecosystem restoration projects.
~ Gather descriptive ecological data using scientific protocols.
~ Use and maintain hand tools including drip torches and chainsaws.
Adjunct Instructor
University of Montana, Communication Studies Department, Missoula, MT
August 2002 - May 2004
~ Taught undergraduate courses in Argumentation and Forensics.
~ Coordinated travel and logistics for the UM debate team.
~ Assisted the Department Chair with management of a $30,000 activity budget.
Conservation Director
Klamath-Siskiyou Wildlands Center, Ashland, OR
January 1999 - June 2002
~ Managed a small office and coordinated the work of three employees.
~ Researched and composed public documents under rigid deadlines.
Curriculum Vitae
Page J
~ Represented the organization in legal proceedings.
~ Participated in public forums and news media.
~ Conducted wildland surveys and gathered descriptive data using scientific protocols.
I REFEREED PUBLICATIONS
Forest Ecology
~ Lininger, J.: "Use of plant community data in hazardous fuel management,"
Environmental Management. In prep.
Environmental Policy
~ Lininger, J.: "From analysis paralysis to community collaboration: the Ashland
Watershed Protection Project," Journal of Environmental Assessment Policy. In press.
~ Lininger, J.: "Fire management considerations in new Wilderness Area designations,"
Journal of Environmental Law and Litigation. In prep.
Environmental History
~ Lininger, J.: "Ponderosa poster child: environmental crisis perception and wildland
engineering," Environmental History Review. In prep.
INVITED C~ONFERENCE PRESENTATIONS
~ Fuel Management Needs in Mixed Douglas-Fir Forests of the Klamath-Siskiyou Region,
2"d International Wildland Fire Ecology and Management Congress, Orlando, FL, Nov.
19, 2003.
~ Federal Replacement Volume Timber Sales in Southwest Oregon, 2.dh Annual Public
Interest Environmental Law Conference, Eugene, OR, March 4, 2002.
~ Workshop: How the National Environmental Policy Act Process Works, gth Annual
Forest Activists' Conference, Ashland, OR, February 18, 2002.
~ Forest Biodiversity of the Klamath-Siskiyou Region, 1 gth Annual Public Interest
Environmental Law Conference, Eugene, OR, March 7, 2001.
~ Workshop: Surveying Federal Timber Sales, 18th Annual Public Interest Environmental
Law Conference, Eugene, OR, March 5, 2000.
Curriculum Vitae
Page 2
RESEARCH INTERESTS
~
~ Wildland fire ecology
~ Ecological restoration theory and practice
~ Forest biodiversity
~ Ecosystem assessment and management
I SERVICE
~
Ecosystem Management
~ Technical Working Group, Forest Lands Commission, City of Ashland, OR
May 2004 - present
~ Ad Hoc Watershed Protection Committee, City of Ashland, OR
November 1999-May 2001
Advocacy
~ Ashland Watershed Stewardship Alliance
September 1999 - present
~ Executive Committee, Oregon Chapter Sierra Club
January 2001 - May 2002
~ Conservation Chair, Rogue Group Sierra Club
January 2000 - May 2002
~ Organizing Committee, Rogue Chapter Labor Party
February 1999 - March 2000
I REFERENCES
~
Available upon request
Curriculum Vitae
Page 3
~~m (f)o\e d
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Ash\cH, 'J ~ 7S LD
uZg--31CC
I ~-)
fo r~CXrd of ASh <1(\ J ~
H1/ [Id Ir~Cto 5€{\1€ on t~.C!+-~Js
BJd2rt CD{Y)rnf#ff) fO F(lrtfcirQ~ In
~~\'a Pi Oc>~n1 h~ eLf) ~ }~<L rn w h \ It
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RECEIVED
OF C 0 {) 10Q~
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P \ <) i Co J ~d ~ ~j )0 / e1l 5 e n 61l ~f ~ 17112 b d
~~a\) '1, r)11tVl k ~v 0
. .
Patti Morey
435 1/2 Scenic Drive
Ashland, OR 97520
. 488-3750 (msg)
Education:
Southern Oregon University
Master of Arts, Writing & Communications
. Ashland, OR
1999
University of California
Bachelor of Arts, Humanities
Berkeley, CA
1984
Languages:
Spanish
fair fluency; reClG, speak, write
Skills:
· Public Relations
· Events, Donations, Advertisement, Sales
· Public Service
· Tutoring, Communications
· Coordinating Activities, Scheduling, Organizing, Implementing
· Composition, Correspondence
· Word Processing, Data Entry, Filing, Phones
Experience: Self-Employed; Diamond Rose Gift Shop
Owner, Proprietress
Public Relations, Sales, Display, Inventory
As.hland, RO
2001 to Present
Southern Oregon University
Volunteer
Tutored foreign students in English Composition
Ashland, OR
19!~7 to 1999
Southern Oregon University Ashland, OR
Student Volunteer 19!~8 to 1999 .
Created, organized & implemented raffle. for SOUlS WestWind Review
literary magazine; solicited prizes for raffle from local businesses,
designed and posted flyers, set up display booth in Student Union to
promote the WestWind Review, sold raffle tickets and maga;~ine
copies while also promoting upcoming campus literary events.
Waldorf School of the Rogue Valley
Parent Teacher Council Representative,
Public Relations Committee, Assistant
Helped plan, organize & implement fund raisers & school ev€!nts,
organized parent teams to assist, solicited donations &
advertisements from local businesses for school functions and
Waldorf Journal, assisted teachers, students & administration.
Ashland, OR
19~91 to 1999
Patti Morey
Page 2
Church of Jesus Christ of Latter Day Saints Ashland, OR
Single Adults Representative 1990 to 1991
Served as Single Adults Representative for both ward & stake;
contacted & interviewed over 100 single adults from northern
California to Southern Oregon to establish interests; planned,
coordinated, organized & implemented activities, created a monthly
newsletter and promoted LDS single adult activities.
Dark Regions Magazine Walnut Creek, CA
Assistant 1986 to 1989
While caring for baby son & homemaking assisted then husband, Joe
, Morey with editing & production of small press magazine.
University of Ca1ifomia Berkeley, CA
Student Volunteer 1982 to 1984
Tutored foreign students in English Composition, ESL. Designed,
created & posted flyers to promote U.C. Berkeley's annual "Student
Art Show." ·
Diablo Valley College Pleasant Hill, CA
Veterans' Representative 1980 to 1982
Served as Veterans' Representative & Employment Assistant.
Promoted the Cooperative Education Program; designed, created &
posted flyers, organized & set up display booth in campus quad area,
performed one on one discussion with students, recruited students
into the Cooperative Education Program. Assisted job-seekers with
forms & employment referrals, answered phones, contacted
employers, maintained Job Board & employment files.
United States Army Ft. Hood, Texas
Sergeant 1976 to 1979
Served three year enlistment, maintenance MOS, 51A20.
Taught Decontamination Cour-ses. Squad Leader.
References:: Available upon request
, .
Patti Morey
References
Lawson Inada Southern Oregon University
English Department, SOU
1250 Siskiyou Blvd.
Ashland, OR 97520
552-6639
Kathy Shadix W aldor(S~chool of the Rogue Valley
1424 Clay Street
Ashland, OR 97520
488-6414
.
Lesley Clason Church of Jesus Christ of LDS
220 Dead Indian Memorial Road
Ashland, OR 97520
488-1242
Jackie" Sims Public Guardians of Jackson County
400 Old Greensprings Hwy
Ashland, OR 97520
488-4457
- -0- - - - -
Fran berteau - Budget Committee
From:
To:
Date:
Subject:
CC:
<AlDouma@aol.com>
<berteauf@ashland.or.us>
12/8/20042:13 PM
Budget Committee
<AIDouma@aol.com>
Fran,
Please pass along to Alan my interest in being appointed to the Budget Committee. I think that my background
provides added diversity and reason to one of our most serious City functions.
Below is a short bio.
ALLEN DOUMA
~
Professional Positions
Syndicated Health Columnist, Tribune Media Services, 1997 to present.
Health Communications and Business Development Consultant, 1999 to present.
CEO, Medical Director and Co-founder, Health ResponseAbility Systems Inc., 1993-99, an online health
communications company.
Medical Director, Health Benefits Division, The Hartford Insurance Company, 1992-93.
Medical Director, Disability Services, The Travelers Insurance Company, 1991-92.
Medical Director and Informed Care Product Manager, The Center for Corporate Health, a subsidiary of The
Travelers Insurance~ Company, 1989-91.
Corporate Medical Director, GanneWUSA Today, 1987-1989
Associate Professor of Continuing Medical Education, The George Washington University Medical Center, 1983-
86.
Medical Editor and New Product Development Manager, The Medical Tribune and Hospital Tribune (medical
professional newspapers), 1982-83.
Associate Director of Health Education, American Medical Association, 1979-1982.
Emergency Room Physician, Luray, Virginia, 1977-79.
Legislative Aide, Virginia General Assembly, Richmond, Virginia, 1977.
General Practitioner (locum tenens), Ashley North Dakota, 1976.
Present Volunteer Activities
Member: Oregon Health Policy Commission Workgroup on Cost
Member: Southern Oregon University Advisory Board
file://C:\Documents%20and%20Settings\berteauf\Local%20Settings\ T emp\GW} 0000 I.H... 12/8/2004
.c- a.~ti ~ Vi ~
Member: Staffing Study for Oregon DHS
Member: Economic Development Committee. Ashland Chamber of Commerce
Member: Ashland City Planning Commission
Member: Ashland Fiber Network Advisory Committee
Volunteer: Oregon AARP
Volunteer: Oregon Shakespeare Festival
Academic Positions
Robert Wood Johnson Clinical Scholar (fellowship in economics and health communications) at the George
Washington University Medical Center, Washington, DC, 1977-79.
Internship, Providence Medical Center, Portland, Oregon, 1975-76.
Medical Degree, Medical College of Virginia, Richmond, Virginia, 1971-75.
Part time graduate student in Psychology and Physiology, the George Washington Univ~rsity, Washington, DC
and the Massachusetts Institute of Technology, Cambridge, Massachusetts 1969-71.
National Science Foundation Fellowship, Graduate Studies in Oceanography, University of Miami, Miami, Florida,
1967-69.
Bachelor of Engineering Science (cum laude), The Johns Hopkins University, Baltimore~ Maryland, 1962-66.
Allen Douma, MD
aldouma@aol.com
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DEC 2.0 _
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
.
Please type or print answers to the following questions and submit to the City Recorder at
· · "tity tIalf, 2~ g ~ Street, or email MriGt~A.h1and.or.us. If yoq have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name ;/A/'1~S' K. ..)(~A l? 7".5"'
Requesting to serve on: LJu I>UI!=-r
Address /0/0 e~/9 yo ~/~~~r
(Commission/Committee)
Occupation ~~r/~~();.
Phone:Home ~~2-/9"2
Work --
Email --
Fax -
1. EduC81tion Back2round
What schools have you attended?
What degn~es do you hold?
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What additional training or education have you had that would apply to this position?
2. Related Exuerience
What prior work experience have you had that would help you if you were appointed to
this position?
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3. Interests
Why are you applying for this position? P&:-~.,$ AI Y P/HL'T/~ /p~"7lJAJ ;' ~
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4. Availabilitv
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings? Y' e.$ ~ Gl/&?7/ ./ 'l'/ fA. _
13~r ~&rl p~ "c~/Rl.€.
5. Additional Information
How long have you lived in this community?
~//l/~~ /9~l?
Please use the space below to spnnnarize any additional qualifications you have ~()r this
position . .
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'-III' VI'
ASHLAND
Council ~:ommunication
Council Election of Chair to City Council
Meeting Date:
Department:
Contributing Departments:
Approval:
January 4,2005
Administration ~
None
Gino Grimaldi
Primary Staff Contact: Gino Grimaldi
E-mail: grimaldg@ashland.or.us
Secondary Staff Contact: None
Statement:
Council election of chair to City Council.
Background:
At the first regular meeting of the Council in January of each year, the Council shall by ballot elect a
Chair of the Council from its membership to serve for one (1) year. He/she shall, during all times
when the Mayor is absent or unable to attend to his/her duties or act in any manner, have and exercise
the powers and perfonn the duties of the Mayor, except that he/she shall retain his/her Council
member's right to vote. If, at any meeting of the Council, both Mayor and Chair are absent, the
Council members present shall elect one of their number as Chair Pro Tern, who shall preside at that
meeting.
Related City Plolicies:
Charter of the City of Ashland, Article VIII, Section 8.
Council Options:
Elect a chair of the council to serve for the year 2005.
Staff Recomm'endation:
No recommendation. This communication is for infonnational purposes only.
Potential Motic)ns:
Council moves to elect a Chair of the Council to serve for one year.
Attachments:
None.
r~'
OFFICE OF THE MAYOR
JOHN W. MORRISON
CITY OF
ASHLAND
MEMO
TO:
FROM:
DATE:
RE:
City Council Members ~
John W. Morrison, Mayor-Elect
December 30, 2004
Council Liaison Appointments
January 4, 2005 Council Meeting
Listed below are the new Council liaison appointments, effective immediately:
Airport Commission
Ashland Fiber Network Programm Comm
Audit Committee
Band Board
Bear Creek Greenway Committee
Bear Creek Valley RPS Committee
Bicycle & Pedestrian Commission
Chamber of Comrnerce Board
Conservation Commission
Forest Lands Com:mission
Historic Commission
Hospital Board
Housing Commission
Parks & Recreation Commission
Planning Commission
Public Art Commission
Rogue Valley Council of Govt.
RVACT
Senior Program Board
So Or Regl Econ Dev Inc. (SOREDI)
Traffic Safety Commission
Tree Commission
__ __._ ___.___._ ___ ____~ ____u _
--- ~._------
OFFICE OF THE MAYOR
20 East Main Street
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541-488-6002
Fax: 541-488-5311
TTY: 800-735-2900
PRINTED ON RECYCLED PAPER
City Boards and Commissions
Mayor Morrison
Alex Amarotico
Mayor Morrison
Jack Hardesty
Chris Hearn
Kate Jackson
Russ Silbiger
Mayor Morrison
Alex Amarotico
Cate Hartzell
Jack Hardesty
Mayor Morrison
Cate Hartzell
Alex Amarotico
Jack Hardesty
Kate Jackson
Russ Silbiger
Mayor Morrison
Chris Hearn
Kate Jackson
Russ Silbiger
Cate Hartzell
- -- - -- -_._---- ---- ----
~~,
OTHER (not City Board or Commission)
Local/County Boards (with a council liaison acting as a t,epresentative)
Bear Creek Greenway Committee
Bear Creek Valley RPS Committee
Land Trust
Master Trail Plan Committee
Woodlands &Trails Assoc.
Chris Hearn
Kate Jackson
Cate Hartzell
Chris Hearn
Chris Hearn
OtherIMiscellaneous (not appointed by Mayor, but council volunteer)
Ashland Housing Options Cate Hartzell
Ashland Emergency Food Bank Kate Jackson
Ashland Watershed Partnership Kate Jackson
Ashland Watershed Stewardship All. Cate Hartzell
Or. State Bar's Land Use Section Chris Hearn
(Information provided by councilors during 2004)
OFFICE OF THE MAYOR
20 East Main Street
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541-488-6002
Fax: 541-488-5311
TTY: 800-735-2900
CITY OF
ASHLAND
Council Communication
Second Reading of an Ordinance Modifying the Tree Preservation and
Protection Chapter 18.61, AMC Regarding Heritage Trees
Meeting Date:
Department:
Approval:
January 4, 2005~
Planning
Gino Grimaldi
Primary Staff Contact: Maria Harris, 552-2045 ~. tr1 ~
harrism@ashland.or.us
Secondary Staff Contact: Amy Anderson, ~A.
552-2044, andersona@ashland.or.us
Statement::
The proposal is to modify Chapter 18.61 of the Ashland Land Use Ordinance to make removal of
a Heritage Tree from the list immediate upon owner request, and to include removal of a heritage
tree as an activity that requires a Tree Removal Pennit. The Council held a public hearing on
this matter on December 21, 2004 and approved first reading of the ordinance, with a slight
modification of one section (18.61.042.D.1.e) to include the words "currently listed" before
"Heritage Tree." .
Background:
Chapter 18.61, Tree Preservation and Protection, was adopted in June 2002 after an extensive
public involvement process. The current ordinance contains a section on Heritage Trees,
18.61.025, which establishes the framework for creating a Heritage Tree List. The purpose of
the Heritage Tree List is to provide recognition for trees in Ashland that are of special status -
trees in good health that have distinctive fonn, size, location, species, unique qualities or
historical significance. The program is intended to be voluntary. The addition of a tree to the
Heritage Tre'e List requires written pennission from the property owner.
,
In preparing to initiate the program, the Tree Commission requested two additions to the current
ordinance. The first change is to add language to 18.61.025.E that would allow a property owner
to remove a tree from the list at any time. This change is proposed to address potential hesitancy
from property owners considering adding a tree to the list. The second change would require a
Tree Removal Pennit for a Heritage Tree. The requirement of a tree removal pennit for a listed
tree is to provide review and a checkpoint before specimen trees are removed.
Council Options:
An ordinanc~e amendment is a legislative act solely within the authority of the Council. The
Council has held a public hearing and modified the suggested ordinance language, and approved
first reading of the ordinance. The next step for the Council would be to adopt the ordinance as
previously Inodified.
1
r~'
Staff Recommendation:
Staff recommends that the City Council adopt the ordinance as presented.
Potential Motions:
Move to adopt the ordinance as presented.
Attachments:
Proposed Ordinance Amendment
Draft Minutes from 12.21.04 City Council Meeting
2
ORDINANCE NO.
AN ORDINANCE AMENDING THE TREE PRESERVATION AND
PROTEGTION CHAPTER OF THE ASHLAND MUNICIPAL CODE
(CHAPTER 18.61) BY ADDING PROVISIONS TO FURTHER PROTECT
HERITAGE TREES'
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOllOWS:
SECTION 1:. Section 18.61.025.E of the Ashland Municipal Code is amended to read:
SECTION 18.61.025 Heritage Trees.
A. The City of Ashland recognizes that specific trees in Ashland are deserving of
special status due to distinctive form, size, age, location, species, unique qualities,
or historical significance.
B. Any person may nominate, with the written consent of the property owner, a mature
tree for consideration as a Heritage Tree. This nomination shall include all
informatilon necessary for evaluation based on the items described in section A
above. The Tree Commission shall review all nominations and shall make a written
final recommendation to the City Council. The City Council shall review the
recommendation and make the final determination for Heritage Tree status.
C. Should the Council approve the nomination, the tree shall be included on the
. Heritage Tree list adopted by resolution of the City Council. The property owner shall
be notified of the Council's action.
D. Once designated, a Heritage Tree shall be subject to the applicable provisions of
this ordinance.
E. A Heritalge Tree may be removed from the list by the City Council upon its own
motion, or a Heritage Tree shall be removed from the list upon written request by the
property owner. A request by the owner must state the reasons for removal from the
list and be filed with the city recorder. The city recorder shall then remove the
Heritage Tree from the list and cause to be filed with the county recording office a
quitclainn deed quitclaiming any interest of the city resulting from the listing.
SECTION 2. Section 18.61.042.0 of the Ashland Municipal Code is amended to read:
D. TREE REMOVAL - STAFF PERMIT:
1. Tree Removal-Staff Permits are required for the following activities:
8.. Removal of trees greater than 6" DBH on any private lands zoned C-I, E-I,
M-I, or HC.
b. Removal of trees greater than 6" DBH on multi-family residentially zoned
1 - G:\comm-dev\planning\Ordinances Codes\Heritage Trees\ordinance amenmend_ver4_010405.rtf
lots (R-2, R-3, and R-1-3.5) not occupied solely by a single family
detached dwelling.
c. Removal of significant trees on vacant property zoned for residential
purposes including but not limited to R-I, RR, WR, and NM zones.
d. Removal of significant trees on lands zoned SO, on lands under the
control of the Ashland School District, or on lands under the control of the
City of Ashland.
e. Removal of a currently listed heritage tree.
The foregoing ordinance was first read by title only in accordance with ArticlH X,
Section 2(C) of the City Charter on the 21 st day of December, 2004,
and duly PASSED and ADOPTED this 4th day of January, 2005.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this _ day of
,2005.
John W. Morrison, Mayor
Reviewed as to form:
Mike Franell, City Attorney
2 - G:\comm-dev\planning\Ordinances Codes\Heritage Trees\ordinance amenmend_ver4_010405.rtf
rA'
c.1'rYor
-ASHLAND
Tuesday, December 28, 2004
Minutes
City Council
12/21/2004
These Minutes are preliminary pending approval by Council at the January 4, 2005 City Council
Meeting.
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
December 21, 2004
Civic: Center Council Chambers, 1175 E. Main Street
CALL TO ORDE:R
Mayor DeBoer called the meeting to order at 7:00 p.m. in the Civic Center
Council Chambers.
ROLL CALL
Councilor Laws, Amarotico, Hartzell, Jackson, Morrison and Hearn were
present.
APPROVAL OF' MINUTES
The minutes of the Regular Council meeting of December 7, 2004, Special
Meeting of November 30, 2004, and Executive Meeting of November 30, 2004
were approved as presented.
SPECIAL PRESENTATIONS & AWARDS
Mayor made pr'esentation of a plaque to Detective Steve Brown upon his
retirement, in recognition for his service to the community.
The community in appreciation of their service presented presentations and
gifts to both Mayor Alan DeBoer, and Councilor Laws. Plaques were presented
to Councilor Don Laws and to Mayor Alan DeBoer in recognition of service to
the City.
Proclamation 01F January 8, 2005 as "Christmas Tree Recycle Day in Ashland"
was read out loud.
CONSENT AGI:NDA
1. Minutes of Boards, Commissions and Committees.
http://www.ashla~d.or.us/PrintContentView .asp?ID= 1972&Agenda=True
J. U6"" J. VL ..J
12/28/2004
2. Liquor License Application from Everett Glover dba La Familia &
Cantina EI Pato (119 A Street).
3. Liquor License Application from Heakyoung Kwan dba Northwest
Pizza & Pasta Co. (1585 Siskiyou Blvd.)
Councilor Hartzell/ Amarotico m/s to approve Consent Agenda Items.
Voice Vote: all AYES. Motion passed.
PUBLIC HEARINGS
1. Public Hearing and First reading of "An Ordinance Amending the
Tree Preservation and Protection Chapter of the Ashland Municipal
Code (Chapter 18.61) by Adding Provisions to Further Protect Heritage
Trees. "
Proposal to modify Chapter 18.61 of the Ashland Use Ordinance to make
removal of a Heritage Tree from the list immediate upon owner request, and
to include removal of a heritage tree..as an activity that requires a Tree
Removal Permit was presented by Community Development Planner Maria .
Harris.
Council discussed language changes in section E..."removed from a currently
listed Heritage Tree..." "shall" versus "may."
It was suggested that the Tree Commission report to the council annually on
the Heritage Tree list. There is no current list at this time, but the Tree
Commission has identified trees that could be placed on the list.
Tree Commissioner Bryan Holley presented history in regards to the proposed
Heritage Tree list and how property owners felt that they should not be
subject to the council when deciding whether a tree is on the list or not.
Property owners should be able to manage and protect their trees easily. He
noted that there are many trees both on city property and school district
property.
Public Hearing Open: 7:47 p.m.
Public Hearing Closed: 7:47 p.m.
It was noted that this amendment would allow notice to the Tree Commission
should a property owner request that a tree be removed from the Heritage
Tree list.
Councilor Morrison/ Hartzell m/s to approve first reading of Ordinance
with amendment to Section E to add "currently listed" and move to
second reading. DISCUSSION: Amarotico requested further
clarification on "shall" versus "may." City Attorney Mike Franell
advised council that the current language does work given the Intent
of the ordinance. Roll Call Vote: Hartzell, Morrison, Laws, Hearn,
Amarotlco and Jackson. All AYES. Motion passed.
PUBLIC FORUM
Melanie Mindlin/1338 Seena Lane/Spoke regarding a proposed co-housing
project on Fordyce Street. She is the applicant for a land use application,
which was presented to the Planning Commission. She shared her perspective
of the action taken the Planning Commission when her application was denied.
http://www.ashland.or.us/PrintContent View .asp?ID= 1972&Agenda=True
J. at.~ k v J. ...J
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12/28/2004
CITY OF
ASHLAND
Counc~il Communication
Meeting Date: January 4, 2005
Department: Legal ~
Contributing Departments: Parks
Approval: Gino Grimaldi
A Resolution Dedicating Property for Open Space Purposes Pursuant to Article
XIXA, Section 2, of the City Charter (Bums and Son Property Donation at
Pioneer and Granite)
Primary Staff Contact: Mike Franell, 488-5350 -JJ ~.
franel1m@ashland.or.us l/fV
Secondary Staff Contact: Don Robertson, 552-
2251 robertsd@ashland.or.us
Statement:
This resolution dedicates property donated to the city for open space/nature preserve purposes.
This property was given to the city by Katrina Son and William David Bums.
BackgrouJtld:
David Burns and Katrina Son donated approximately 13.71 acres of property under a donation
agreement, a. copy of which is attached hereto. The property was donated for open space
purposes. The Parks Commission agreed to the donation agreement and has accepted the
donation of the property. .
Related City Policies
Article XIXA., Section 2, of the city charter requires that land acquired for open space purposes
shall be dedicated by the council for such purposes.
Councll Olptions:
Motion to adopt the attached resolution.
Staff Recommendation:
Adoption of the attached resolution.
Potential JMotions:
Motion to adopt the attached resolution dedicating property for open space park purposes
pursuant to Jl\rticle XIXA, Section 2, of the City Charter.
Attachments:
Proposed resolution, donation agreement, memo from Steve Gies and map of donated area.
1
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RESOLUTION NO. 2004-
A RESOLUTION DEDICATING PROPERTY FOR OPEN SPACE PARK
PURPOSES PURSUANT TO ARTICLE XIXA, SECTION 2, OF THE CITY
CHARTER (Burns and Son Property Donation at Pioneer and Granite)
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The below described property is dedicated for open space park purposes
pursuant to Article XIXA, Section 2, of the Ashland City Charter:
A parcel of property located in Township 39 South, Range 1 East of the
Willamette Meridian, Section 8, Jackson County, Oregon, as follows:
Parcel No. Two (2) of Partition Plat recorded May 28, 2004, as
Partition Plat No. P-29-2004 on Page 29 "Record of Partition Plats"
in Jackson County, Oregon, and filed as Survey No. 18276 in the
Office of the Jackson County Oregon Surveyor.
Tax Map 391 E08DD, Tax Lot #705, Tax Acct. #213214-1
SECTION 2. This resolution takes effect upon signing by the Mayor.
This resolution was read by title only in accordance with Ashland Municipal Code
~ 2.04.090 and duly PASSED and ADOPTED this
day of December, 2004.
Barbara Christensen, City Recorder
SIGNED and APPROVED this
day of
, 2004.
Alan W. DeBoer, Mayor
Reviewed as to form:
PAGE 1-RESOLUTION DESIGNATING PROPERTY FOR PARK PURPOSES
(G:\legaI\Office\ORD\D\Dedicate Bums & Son Property Resa 1104.wpd)
10/:2 f/o '1- #1~j. r-~
fo C~ ~(}-1do~
CONVEYANCE AGREEMENT
REGARDING DONATION OF REAL PROPERTY
s~~
DATE: ~ _' 2004
PARTIES: City of Ashland, Oregon, including the Ashland Park and Recre~tion
Commission ("City"), and William David Burns, who took title as William.
David Burnson, and Katrina Son, who took title as Katrina Bumson
("Donors").
RECITALS:
A. Donors desire to donate property to the City for the purpose of open space. The
property to be donated is parcel 2 of Partition Map No. P-29-2004, filed on Page 29,
Volume 15, of the Records of Partition Plats in Jackson County, Oregon. The donated
portion is further referred to in this agreement as the "open.space property."
B.City recognizes that such donation is a significant benefit to the City' and it will greatly
enhance its open space program. In recognition of such'benefit, City agrees to perfonn
certain acts and wc;tive certain fees in order to effect the transfer of the donated portion
of the propE~rty. ..
AGREEMENT
City and Donors agree:
1. Donation. Donors will convey the open space property to the City for open space .
nature preserve and park purposes in exchange for City's compliance with the terms
. . and conditions herein.
.2. Obligati4)ns of City.
2.1. Survey. City caused the open space property to be survey~ to provide a .
precise legal description for the open space property and the bl:Jildable property. The
.City performed the survey at the expense of the City. .
2.2. Partition. City processed.a partition of Tax Lot 704 to partition the property into
. the open space property and the buildab1e property.
. 2.3. Waiver of Parks SDC. City will waive the Parks Systems Development Charges
. for deve~lopment of a single family home on the buildable parcel. . .
'~.4. Waiver of Application .Fee.. City-will waive the application fee. for a . Physical
. and Environmental Constraints Pennit and Variance for construction of a single
family home and driveway on the buildable parcel.
2.5 Nanling of the Open Space Property. City/agrees to name the open space
property which is the subject of this agreement the Adam and Sara Joy Nature
Preserve. .
2.6 Nanling of Walkway. City agrees to name the walkway accessing the property
from Granite Street the Adam and Sara walkway.
PAGE l-CONVEYANCE.AGREEMENT .
G:\Iegal\Mike\Real Property\Bums donation agreement.doc
2.7 Art Along Walkway. City agrees to allow public art to be placed along the
Adam and Sara walkway in their memory.
3. Closing. Closing shall take place on or before September 30,2004., (the "Closing
. Date"), at the offices of Lawyer's Title Insurance Corp., 1400 Ashland Street, Ashland,
Oregon.
4. Preliminary Title Report. Within 10 days after full execution of this Agreennent, City
shall order at City's expense, a preliminary title report showing the condition of title to
the properties, together with copies of all exceptions listed therein (the "Title Heport").
City will have 10 days from receipt of the Title Report to review the Title Report and to
notify Donors, in writing, of City's disapproval of any exceptions shown in the Title
Report. Those exceptions. not objected to by City are referred to below as the "Pennitted
Exceptions." Zoning ordinances, building restrictions, taxes due and payabl~ 1for the
current tax year, and reservations in federal patents and. state deeds shall be deemed
Pennitted Exceptions. If City notifies Donors of disapproval of any exceptions, Donors
shall have 15 days afterreceiving the di,sapproval notice to either remove the .
exceptions or provide .City with reasonable assurances of the manner in which the
exceptions will be removed before the transaction closes. If Donors do not relnove the
. exceptions or provide City with such assurances, City'may tenninate this Agreement by
. written notice to Donors given within 15 days after expiration of such 15-day period, in
which event the earnest "money shall be refunded to City and this Agreement shall be
null and void. " . .
.5. Deed. On the Closing Date, Donors shall execute and deliver to City a statutory
warranty deed conveying the open space property to City, free and clear of alii liens and
.encumbrances except the Pennitted Exceptions. City agrees the warranty dE~ed may
. contain a condition subsequent clause that in the event the City shall cease to use the
. . property for open space/nature preserve purposes, title to the property shall transfer to
the Nature Conservancy. Oregon Chapter.
6. Taxes; Prorates. Real property taxes for the current tax year, insurance premiums (if
. City assumes the existing policy) and other usual items shall be prorated as of the
Closing Date.
7. Possession. City shall be entitled to possession immediately upon closin~l.
8. Donors' Representations. Donors represent and warrant to City as folloV\fs:
8.1.Donors have received no written notice of any liens to be assessed aoainst the
properties. .
8~2. Donors have received no written notice from any governmental agency of any
violation of any statute, law, ordinance, or deed restriction. rule', or regulation with
respect to the properties.
8.3. The properties have never been used for the storage or disposal of a.ny
hazardous material or waste. There are no environmentally h~z;ardous m,aterials or
wastes contained on or under the properties and the properties have not been
identified by any governmental agency as a site upon which environmentally
hazardous materials or wastes have been or may have been located or deposited.
All representations and warranties contained in this Agreement will survive
closing and the conveyance of the properties to City.
PAGE 2-CONVEY ANCE AGREEMENT
G:\legal\Mike\Real Property\Bums donation agreement.doc
9.' Binding Effect. This Agreement is binding on and will inure t9 the benefit of Donors,
City, and their respective heirs, legal representatives, successors, and assigns.
10. Notices. All notices and communications in connection with this Agreement shall be
given in writing and shall be transmitted by certified or registered mail, return receipt
requested, ito the. appropriate party at the address first set forth above. Any notice so
transmitted shall be deemed effective on the date it is placed in the United States mail,
postage prepaid. Either party may, by written notice, designate a different address for
purposes of this Agreement.
11. Applicclble Law. This Agreement shall be construed, applied, and~nforced in
accordance with the laws of the state of Oregon. .
THE PROPERTY DESCRIBED IN'THIS INSTRUMENT MAY NOT BE WITHIN A FIRE
PROtECTiON DISTRICT. PROTECTING STRUCTURES. THE PROPERTY IS
. SUBJECT TOlAND USE LAWS AND REGULATIONS, WHICH, IN FARM OR
. FOREST ZIONES, MAY NOT AUTHORIZE CONSTRUCTI'ON OR SITING OF A
RESIDENGEAND WHICH LIMIT LAWSUITS AGAINST FARMING OR FOREST
PRACTICES AS DEFINED IN ORS 30.930 IN ALL ZONES. BEFORE SIGNING OR
ACCEPTING THIS INSTRUMENT, THE PERSON ACQUIRING FEE TITL~ TO THE
PROPERT(.SHOULD CHECK WITH THE APPROPRIATE CITY OR COUNTY
'PLANNING DEPARTMENT TO VERIFY APPROVED USES AND EXISTENCE.OF
FIRE PROTECTION FOR STRUCTURES.
. .12. Donati~)n Acknowledgment for Tax Purposes. City is a qualified charitable donee
under IRC ~~ 170(c) and will provide to Donors.a written record of the property donated
to the City pursuant to this agreement in the amount of $ ~ LfJZ ~ d~('> ,t:1L) . .
13. Entire Agreement. This Agreement sets forth the entire understanding of the
parties with respect to the purchase and sale of the properties. This Agreement
supersedes any and all prior negotiations, discussions, agreements, and' .
. understandings between the parties. This Agreement may not be modified or amended
except by a written agreement executed by both parties.
Donors:
"p~~
"~m' --. .
. .~~.
atrina SOIn -
c1R~
. DatectiJlJtp;t: 2004
Dated: .?~pf. clV, 2004
J
PAGE 3- CONVEYANCE AGREEMENT
G:\legal\Mike\Real Property\Bums donation agreement.doc
STATE OF OREGON )
COUNTY OF JACKSON )
This instrument was acknowledged before me on
David Burns.
. OFFICIAl SEAL
. : KRISTA K. GONZALES
~ ",.I. NOTARY PUBUC-OREGON
. COMMISSION NO. 381219
MY COMMISSION EXPIRES MAY 26,2008
STATE OF OREGON )
COUNTY OF JACKSON )
~
~o>-t 2"" J 2roB
This instrument was acknowledged be.fore me on q ~ tfl 0 - () t/c by
Katrina Son. '
. OFRCIALSEAL
SONJAN AKERMAN
~ j NOTARY PUBLIC. OREGON
\" ../ COMM, ISSION NO. 355829
'. .,' MY COMMISSION EXPIIES APRIL 5. 2006
PAGE 4-CONVEY ANCE AGREEMENT .
G:\legaI\M:ike\Rea1 Property\Bums donation agreement doc
'v "h.. ~~
Nota bUc for Oregon ,
My commission expires: </-.(,,:.- 0<1
MEMORANDUM
TO
Mike Franell, City Attorney
FROM
Steve Gies, Park Superintendent
DATE
December 15,2004
SUBJECT
Burnson Property Donation
The Bumson property was donated to the City by Katrina Son and David Bums. It is located
above Granite Street at the intersection with Pioneer Street. The property is approximately
13.71 acres in size, with a portion intercepting a private drive onto Granite Street. The area
is mostly fc)rested and contains the TID ditch across it.
The property will be beneficial to the City as it contains the TID Ditch Trail and also
connects to another open space property above, which allows for the possibility of a trail
connection from Granite Street to access the above trails.
The Parks Commission did agree, along with the donors, to name the access trail - from
Granite Street to the above property - after their two children, who are deceased.
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