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Home My WebLink About2005-0425 Parks & Rec Packet IMPORTANT: Any citizen attending a Commission meeting may speak on any item on the agenda. If you wish to speak, please fill out the Speaker Request form located near the €intrance to the Council Chambers. The Chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. CITY OF ASHLAND PARKS AND RECREATION COMMISSION Regular Meeting Agenda APRIL 25,2005 @ 7:00 PM COUNCIL CHAMBERS @ CIVIC CENTER 0 1175 E. MAIN STREET CALL TO ORDER APPROVAL OF MINUTES Regular Meeting--March 28, 2005 Study Session-April 18, 2005 PUBLIC PARTICIPATION . Open forum ADDITIONS or DELETIONS TO THE AGENDA UNFINISHED BUSINESS · Little League Batting Cage Request . Budget Approvals NEW BUSINESS . Utility Easement.Request . Signs, Plaques Approvals SUBCOMMITTEE and STAFF REPORTS . City Council Study Session Report ITEMS FROM COMMISSIONERS UPCOMING MEETINlG DATE(S) and PROPOSED AGENDA ITEMS . Study Session IMay 16, 2005 . Regular Meeting - May 23, 2005 ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488--6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensurEl accessibility to the meeting (28CFR 35.102-35.104 ADA Title I). City of Ashland PARKS AND RECREATION COMMISSION REGULAR MEETING MINUTES March 28, 2005 ATTENDANCE Present: Commissioners Amarotico, Eggers, Gardiner, Lewi~, Rosenthal; Director Robertson; Superintendent Gies; Superintendent T eige; City Council Liaison Amarotico Absent: None CALL TO ORDER Gardiner called the mee&ng to order at 7:00 PM at Council Chambers, 1175 E. Main. APPROVAL OF MINUTES Study Session - February 24.2005 MOTION Lewis moved to approve the minutes as written. Rosenthal seconded the motion. The vote was: 5 yes - 0 no Reaular Meetina - February 28.2005 Under Unfinished Business item "Baseball Field Lights,. Eggers asked that the minutes be clarified to state: "so they [the commission] could determine where baseball lights would fall in terms of priorities.. Under New Business item "RFP Award,. Eggers requested that the slentence under "Discussion Among Cc)mmissioners" be changed to read: "Commissioners debated the pros and cons of the strengths and weaknesses of the proposals." Under New Business item "Director's Evaluation Report," Eggers asked that the m?tion read: "in accordance with the contractual provision." MOTION Rosenthal moved to approve the minutes as corrected. Eggers seconded the motion. The vote was: 5 yes - 0 no Special Meetina - March 14. 2005 MOTION Eggers moved to approve the minutes as written. Rosenthal seconded the motion. The vote was: 5 yes - 0 no Study Session - March 14. 2005 MOTION Lewis moved to approve the minutes as written. Rosenthal seconded the motion. The vote was: 5 yes - 0 no PUBLIC PARTICIPATION "OPEN FORUM Melissa Mitchell-Hooge, 271 High Street, of the Save Our Schools and Playgrounds committe!e, distributed packets to commissioners consisting of: historical photos of Lincoln Elementary School; results from a survey conducted in Ashland I:regarding the preservation of Lincoln School as a neighborhood park]; and potential long-term funding options for retaining both Lincoln and Briscoe School playgrounds as neighborhood parks. ADDITIONS OR DELETIONS TO THE AGENDA Commissioners agreed to discuss the New Business item "Little League Request" befo~e Unfinished Business. Page 2 of3 Regular Meeting Minutes - March 28,2005 Ashland Parks and R,ecreation Commission NEW BUSINESS ASHLAND LITTLE LEAGUE REQUEST Gies reported that Ashland Little League requested the installation of a permanent batting cage facility at Hunter Park in place of the temporary cages installed by Parks staff each year. He stated that the group requested the use of the site only, and that they were prepared to fund the proj<<~ct and to provide all necessary labor. He added that the temporary cages get vandalized nearly every year, and a permanent facility might alleviate the problem. Jack Opgenor1h, 575 Elizabeth Avenue [Ashland Little League vice president], and Matt Small, 385 Cherry Lane [design clrchitect], explained the project to the commission. Opgenorth urged th<<~ commission to allow the installation of the permanent batting cage facility at Hunter Park while Small presl9nted the site plan for the project, nOlting that it was designed to avoid harming existing trees and to match the current snack bar structure. Both indicatect that installation of lights would extend the use of the facility during the shorter days of the year, and that the design would allow the structure to be locked, which could deter vandalism and theft. Discussion Am,ona Commissioners Commissioners asked how the facility would be constructed and were informed that it would be made from cinder block and roofed with composition shingles. A commissioner expressed intE~rest in using natural lighting instead of artificial lighting while another commissioner asked about the cost of the project and was told that $35,000 was budgeted for it, with the hope that donated services might lower the cost. Commissioners thanked the guests for their proposal and agreed to evaluate the project and discuss it at a future meeting. UNFINISHED BUSINESS BUDGET NARIt4 TIVE Robertson outlined the budget narrative document enclosed in the commission packets, stating that the City's intent for the document was to develop measurable performance goals, with an annual review to generate performance goals for the upcoming budget year. He asked for input from the commission on the Parks pages, which included sections on Parks, Recreation, Golf, Capital Improvement Fund, and the Youth Activities Levy. He asked whether commissioners wished to include goals for the new fiscal year. Discussion Amono Commissioners Commissioners asked a number of clarifying questions about specific items within the document and agreed that inclusion of the goals would be appropriate. They read and scanned through the document, noting their comments, questions, and concerns and instructing staff to modify and edit the document. Staff agreed to submit the revised document to the Finance Department for inclusion in the City's overall budget book. CAPITAL BUDGET DISCUSSION :Robertson reminded the commission that, at the conclusion of the March 14 study session, staff was directed to develop an itemized list of potential capital improvement projects and necessary equipment purchases. The projects and equipment identified totaled $647,100, which included funds to remodel facilities, replace playground equiipment, possibly develop Phase I of Vogel and I or North Main Street park site properties, and potentially to acquire open space properties and trail easements. Discussion AmCino Commissioners Eggers advocated for land acquisition and development, noting the importance of shifting budget funds to accommodate increasingly high land prices. Staff agreed to itemize "General Park Improvements," to shift money into park development I acquisition, and to prepare for further discussion at the April study session. Page 3 of3 Regular Meeting Minutes - l\1arch 28,2005 Ashland Parks and Recreation Commission UNFINISHED BUSINESS, Cont'd. 5- YEAR CAPITAL IMPROVEMENT PLAN Robertson directed oommissioners' attention to the packet memo regarding potential 2002..2006 long-term capital improvement projects. He requested that staff be given direction on prioritizing projects by importance or by proposed year of completion. Discussion Amona Commissioners Commissioners directed staff to prioritize projects by proposed year of completion. Staff encouraged . commissioners to suggest additional projects as appropriate. Rosenthal asked for the inclusion of funding for a parking lot at the d~iving range at Oak Knoll Golf Course [which was listed as a goal following a 2003 Golf Course Subcommittee! meeting]. NEW BUSINESS RESERVOIR PARKING'. . Robertson reported that the Public Works Department will replace a waterline from the Reeder Reservoir through a portion of the swimming reservoir [and its associated parking area] in the spring cmd summer of 2005. Following completion of the project, Public Works will reinstall parking spaces to either current standards or improved standards in the form of additional spaces at the reservoir. Since current parking spaces are inadequate on busy days at the reservoir, he questioned whether it would be appropriate to ask Public Works for additional parking spaces upon completion of the project. Discussion Amona Commissioners Eggers expressed concern about the riparian vegetation near the reservoir and suggested the possibility of closing down parking on the creek side. When asked about the deadline for requesting additional parking spaces at the reservoir, staff reported that the project will be completed in early July and Public: Works needs an answer soon. { Staff was directed to ask Public Works to create additional parking spaces near the reservoir, but not on the side bordering the creek. SUB-COMMITTEE and 5T AFF REPORTS Commissioners read two pieces of correspondence from members of the public and directed staff to research them and refer them to appropriate staff members, commissions, or departments. ITEMS FROM COMMISSIONERS Eggers asked staff to schedule a meeting in the near future to discuss pending requests for plaques, signs, and memorials within the parks system. UPCOMING MEETING DA l'E(S) and PROPOSED AGENDA ITEMS : · Study session set for April 18 at 7:00 PM - Senior Center, 1699 Homes Avenue. · Regular meeting set for April 25 at 7:00 PM - Council Chambers, 1175 E. Main. ADJOURNMENT - By consensus, with no further business, Gardiner adjourned the meeting at 9:25 F)M. Respectfully submitted, A C') I II)4'07L j::;)"~!fY7'~'- Susan Dyssegard Ashland Parks and Recreation City of Ashland PARKS AND RECREATION COMMISSION STUDY SESSION MINUTES April 18, 2005 ATTENDANCE Present: Commissioners Amarotico, Eggers, Gardiner, Lewis, Rosenthal; Director Robertson; Superintendent Gies; Superintendent T eige; City Council Liaison Amarotico Absent: None CALL TO ORDER Gardiner called the study session to order at 7:00 p.m. at the Senior Center, 1699 Homes Avenue, and welcomed the guests, inviting them to speak to the commission. OPEN FORUM Greg Weston, 620 Sherwood Avenue, speaking on behalf of the baseball community in Ashland, requested the ~nstallation of lights at the baseball field at North Mountain Park. NEW BUSINESS SENIOR CENTER OPERATIONS Robertson introduced Sharon Laws, Senior Center Director, and invited her to speak to the commission. Laws expressed appreciation for the use of the building and spoke of the programs and services offered to the senior citizens of Ashland. She provided a brief history of the center, explaining how it came to be owned and operated by the city Discussion Amona Commissioners Commissioners asked some clarifying questions about the center and thanked Laws for her work with the seniors of Ashland on behalf of the city. OLD BUSINESS PROPOSED CAPITAL EXPENDITURE PLAN Robertson presented proposed capital expenditures for the 2005-2006 fiscal year, including: Hunter Park building upgrades; playground upgrades; tennis light upgrades; baseball light installation; equipment replacements; and other specific and general park improvements. The proposed capital expenditure plan included estimated costs for each item, with a total estimated capital outlay of $647,100. 5. YEAR CAPITAL IMPROVEMENT PLAN Robertson presented a 5-year capital improvement plan, which was based on feedback he received from commissioners throughout the 2005-2006 budget planning process and on an existing 5-year plan found in departmental archives. He asked for feedback from the commission on both of the proposed plans. Discussion Arnona Commissioners The commission discussed listed projects and debated whether to include all of them or to eliminate some in favor of open space and land acquisition funding. The commission directed staff to assess the potential cost savings of new tennis lighting (to replace existing lighting) and to present the information at the regular meeting on Monday, April 25, 2005. ADJOURNMENT - With no further business, Gardiner adjourned the meeting at 9:00 p.m. ResRectfully submitted, 6~ss~ Ashland Parks and Recreation ASHLAND PARKS AND RECREATION COMMISSION 340 so. PIONEER STREET ASHLAND, OREGON 97520 COMMISSIONERS: Don Robertson Director Diane Amarotico JoAnne Eggers Michael Gardiner Jim Lewis Rich Rosenthal TEL.: (541) 488-5340 FAX: (541) 488-5314 MEMORANDUM TO . ,. Ashland Parks and Recreation Commission FROM Steve Gies, Park Superintendent DATE April 20, 2005 SUBJECT Little League Batting Cage Request Action Requested Review request and provide Ashland Little League with decision. Backeround The Ashland Little League has come to us with a request to install a permanent batting cage facility at Hunter Park in the location of the temporary cages that we install every year. They are only requesting the use of the site, as they have their own contractor and funds to build the facility. We have had trouble almost every year with the temporary cages being vandalized, with framework being bent and nets torn or cut, and a permanent facility would diminate those problems. Home of Famous Lithia Park ASHLAND PARKS AND RECREATION COMMISSION 340 so. PIONEER STREET ASHLAND, OREGON 97520 COMMISSIONERS: Don Robertson Director Diane Amarotico JoAnne Eggers Michael Gardiner Jim Lewis Rich Rosenthal TEL: (541) 488-5340 F~(541)488-5314 MEMORANDUM TO Ashland Parks and Recreatio.n Co.mmissio.n j. FROM Do.n Ro.bertso.n, Directo.r DATE April 20, 2005 SUBJECT Ado.ptio.no.fProposed 2005 - 2006 Budget Action Requested Recommend ado.ptio.n of the pro.posed 2005 - 2006 budget. Backl!round In acco.rdance with state law, the City o.f Ashland BudgetCo.mmittee must present a balanced budgeefo.r the municipal.serVicesprovided by the City of Ashland. As the dwy elected Parks and Recreatio.n Cotllmission, yo.u ~e responsible fo.r submitting that budget to. the Ashland Budget Co.mmittee. Over the past several mo.nths staff has develo.ped.. the . pro.po.sed 05 - 06 budget fo.r Ashland Parks and Recreatio.n. The pro.cess began with a review of last year's go.als of the commissio.n. The co.mmiS$ion fo.l.J11d that it had either co.mpleted its. go.als o.r had made significant progress o.n all the go.als, with the exceptio.n of a funding so.urce fo.r open space purchases. As a. result, thatgo.al has been ro.lled fo.rward into. the new go.als of the commissio.n. The goals of the co.mmissio.n fo.r fiscal year 05 - 06 include: · Review current lo.go. and determine po.ssible changes · Evaluate current relatio.nships with the City on operations of its physical assets · Determine indo.or poo.l operatio.ns · Develo.p funding so.urce fo.r o.pen space and trail purchase improvements · Develo.p co.mmunity garden po.licy Home of Famous Lithia Park · Expand nature programs throughout the community · Expand in the area of non-traditional activities such as lifetime sports and special events such as "Activate Ashland" · Review facility use policies and fees for all facilities that are rented to the public · JDevelop a comprehensive approach toward environmental maintenance standards and practices With these goals in mind, staff has developed the proposed budget, which allows for significant progress in each of these areas. The commission has reviewed. the budget and providedl feedback throughout the process. The most significant change within the proposed budget is the transfer of the Senior Center slervices from the City's budget to the Parks and Recreation budget. This transfer recognizes two things: t, · First, the ability of Ashland Parks and Recreation to provide greater professional support to the seniors in our community. Most communities in Oregon operate. their senior centers within their parks and recreation departments. Recreation is considered a "gateway" service for active older adults, helping them to become aware of senior services within their communities, providing a greater range of diversity of clientele, and thus making offered services more effective. · Second, the Ashland Parks and Recreation budget has experienced increased growth - at a rate higher than the City budget. This transfer will ensure the continued quality of senior services throughout our community. Also significant .$0 this budget is the allocation of $647,100 in capital improvements. These funds will allow us to make more immediate improvements to either the Vogel Park area or the N. Main Street Park area, depending on the approval of the master plan, and to b(~gin the process of developing a source of funding for the purchase of additional open spaces or easements. Recomnlendation Staff recommends approval of the Ashland Parks and Recreation budget as presented. ~ Ashland Park Commission 2005/2006 Budget Carryover Worksheet Parks and Recreation Fund Estimate @ 6/30/2005 04/05 BUdget Revenues Carryover Property Taxes Intergovernmental Charges for Service Interest on Investment Miscellaneous Revenues Other Financing Sources Total Revenues Expenditures Personnel Service Materials & Services Capital Outlay Debt Service Transfer Out Contingency Unapp Fund Balance Totii. Expenditures 1,558,332 3,299,845 16,000 858,188 29,997 30,673 43,333 5,836,368 2,434,919 1,496,350 186,410 25,522 50,000 , 4,193,201 1,363,556 3,152,000 80,000 838,708 18,000 45,000 43,333 5,540,597 Proposed % 05/06 BUdget Change 1,643,167 20.51 % 3,S02,500 11.12% 55,00,0 -31.25% 804,0010 -4.14% 30,001) 66.67% 30,000 -33.33% -100.00% 6,064,66ir 9.46% 2,812,00CI 7.60% 1,751,40(1 13.99% 333,60~1. 28.31% 14,00(11 -53.33% 125,000 25.00% 35,000 0.00% 993,667 _' 6,064,667 32.57% ""-q '-l'lIfI::I PropOSed 05106 BUdget 207,069 -22.44% 95,000 3.26% 7,000 75.00% 125,000 150.00% 434,069 5.11% 321,SOO 32.30% 112,569, 434,069 . 78.63% ---- l 2,613,300 1,536,475 260,000 30,000 100,000 35,000 4,574,n5 Revenues Working Capital Carryover Charge for Services Interest on Investments Transfer In Total Revenues Expenditures Capital Outlay Unappropriated Fund Balance Total Expenditures Capital Improvements Fund Estimate @ 6/3012005 300,331 92,000 7,166 50,000 449,497 242,428 .; 242,428 ._- Revenues Working Capital Carryover Property Taxes Youth Activities Levy Fund Estimate @ 6/3012005 Total Revenues Expenditures Personal Services Materials and Services Unappropriated Fund Balance To!il' Expenditures 04/05 BUdget 266,965 92,000 4,000 50,000 412,965 243,000 243,000 "'.. Proposed 04105 Budget 05106 Budget 20,166 213,006 2,On,000 2,298,300 2,097,166 2,511,306 89,000 93,000 2,006,000 2,416,300 2,006 2,095,000 2,511,306 ..-.... .-~-- '1 f ',1:1(" '.( [;j;', ..1,111;01 . , ..JL ......~_ ~~~ ~'- _ _ . ~..~ ~ ~~ 2~i:! ~ ~........ PARKS & RECREATION FUND PARKS & RECREA nON DEPARTMENT PARK DMSION Proposed 200512006 Budget. EXPANDED Park Nature Prior Year Administration Operations Center Rec Programs Total Budget % Personal Services 510 Salaries and Wages Regular EmploYeElS 110,000 1,140,000 1,250,000 1,309,000 -4.51% Temporary Employees 45,000 45,000 45,000 0.00"" 110,000 1,185,000 1,295,000 1,354,000 -4.36% 520 Fringe Benefits FicalMedicare 10,000 85,000 95,000 100,000 -5.00% Retirement 25,000 210,000 235,000 295,000 -20.34% Health 28,000 349,000 3n,OOO 375,000 0.53% Wor1<ers' ComplC"her 3,000 20,000 23,000 69,000 -66.67% 66,000 664,000 730,000 839,000 -12.99% Total Personal ServiCEIS 176,000 1,849,000 2,025,000 2,193,000 -7.66% Materials and Services S01 Supplies OfficeSupp/ies 20,500 20,500 23,000 -10.87% Operational Supplies 16,000 16,000 16,000 0.00% Unifonn ~ 6,000 6,000 4,000 50.00% Miscellaneous 3,000 3,000 650 361.54% 23,500 22,000 45,500 43,650 4.24% 602 Rental, Repair, Maintenance Equipment Replacement 80,000 80,000 80,000 O.()O% Equipment MaintEoonce 4,200 55,000 59,200 59,450 '{).42% Buildings Maintenance 11,000 11,000 58,500 -81.20% Horticulture Maint,enance SO,OOO 60,000 60,000 0.00% Irrigation Maintenance 34,000 34,000 34,000 0.00% General Maintenance 91,500 10,000 18,000 119,500 70,975 68.37"" Construction Matuials 70,000 70,000 70,000 0.00% Fuel 44,100 44,100 31,600 39.56% Sanitary Service 29,200 29,200 33, 700 -13.35% UtiUties 2,000 127,000 129,000 149,000 -13.42% 6,200 601 ,BOO 10,000 18,000 636,000 647,225 -1.73% 603 Communications 1,500 11,500 13,000 17,520 -25.80% 604 Professional and Contra::ted Service na CI>P 0fIicer 94,500 94,500 80,000 18.11''' COO ~,OOO 30,000 27,500 9.09% Pari< Patrol 33,000 33,000 30,780 7.21% Finance OepartmElflt 128,000 128,000 128,000 0.00% Audit Fees 16,500 16,500 16,500 0.00% Tree Pruning 25,000 25,000 20,000 25.00% Forestry 20,000 20,000 20,000 0.00% General Consulti~~ 30,000 30,000 30,000 0.00% 332,000 45,000 3n,000 352,780 6.87% 605 Misc. Charges and Fees Central Service FEes 160,000 160,000 106,400 50.38% Insurance 35,000 35,000 31,000 12.90% 195,000 195,000 137,400 41.92% 606 Other Purchased ServicEs Trawl and T rainill!~ 11,500 5,000 16,500 16,500 0.00% Advertising 13,000 13,000 13,000 0.00"" 24,500 5,000 29,500 29,500 0.00"" Total Materials and Ser~ces 582,700 685,300 10,000 18,000 1,296,000 1,228,075 5.53% Capital Outlay 703 Equipment 125,000 125,000 na 704 Improvements 200,600 200,600 252,000 -20.40% Total Capital Outlay 325,600 325,600 252,000 29.21% Debt Service 801 Principal 6,000 6,000 20,000 -70.00"" 802 Interest 1,000 1,000 3,000 -66.67% Total Debt Service 7,000 7,000 23,000 -69.57% Total Parks Division $ 765,700 $ 2,859,900 $ 10,000 $ 18,000 $ 3,653,600 $ 3,696,075 -1. 15% PARKS&RECREATION FUND PARKS&RECREATION DEPARTMENT RECREATION DIVISION Proposed 2005/2006 Budget-EXPANDED Recreation Community Senior Prior Year Administration Programs Centers Nature Center Center Total 13udget Personal Services 510 Salaries and Wages Regular Employees 77,000 50,000 38,000 112,000 62,000 339,000 Temporary Employees 3,000 52,000 3,000. 120,200 182.03% 3,000 _ 61,000 _ 55,000 10.91 520 Fringe Benefits 80,000 102,000 41,000 115,000 62,000 400,000 175,200 12&31% Fica/Medicare 6,000 8,500 3,500 9,500 5,000 Retirement 13,000 16,000 8,000 15,700 107.01% 17,000 11,000 66,000 27,000 144.44% Health 24,000 24,000 18,000 25,000 8,000 99,000 Workers'Comp 1,000 1,000 500 1,000 1,000 4,500 3 6,000 -,800 2 250000% 44,000 49,500 31,000 52,500 25,000 202,000 6 % 79,500 154.09% Total Personal Services 124,000 151,500 72,000 167,500 87,000 602,000 2, 254,70000 136.36% Materials and Services 601 Supplies Office Supplies 26,000 Operational Supplies _ _ 3,000 2,000 31,000 8,000 287.5056 Miscellaneous 9,000 20,000 - 29,000 7,900 267.09% 5,000 4' 9,5N 4,100 131.71% 31,000 13,500 23 - ,000 2,000 69,500 20,000 247.50% 602 Rental,Repair,Maintenance _ Buildings Maintenance 3,000 - 51000 - 50.00%8,000 2,000 30000% General Maintenance - 2,000 1,000 3,000 2,000 Fuel 4,000 - - - - 4,000 - na - 10,000 7,000 - - 17,000 7,000 142.86% 7,000 10,000 14,000 1,000 32,000 11,000 190.91% 603 Communications 3,000 450 450 2,000 51900 3,000 9667% 604 Cortiacted Services 37,000 11,000 48,000 - na 605 Misc.Charges and Fees Other 4,000 1,000 - 17,000 22,000 2,000 1000.00% 606 Other Purchased Services Senior Programs - - - - 3,000 3,000 NM Resource Center - 19,000 ESP Training - - -nm 4000 19,000 4,000 10,500 4,000 0.00% Environmental Programs - _ - Rink Program - 25,500 8,200 8,200 - na Aquatic Program _ 7,500 _ - - 25,500 7,500 240.00% Sports Program - 7,650 71650 7500 2.0056 Youth Programs - 8,150 - - 8,150 36,000 -77.36.06 48,800 - 31,200 3,000 83,000 73,000 13.70016 'Total Materials and Services 42,000 62,800 27,950 91,650 36,000 $ 260,400 109,000 138.90% Total Recreation Division $ 166,000 ; 214,300 _ $ 259,150 $123,000 = 862,400 ; '163,700 137.12% 1 PARKS & RECREATION FUND PARKS & RECREATION DEPARTMENT GOLF DMSION Proposed 200512006 Budget. EXPANDED Pro Shop Golf Course Prior Year Administration Operations Total Budget % Personal Services 510 Salaries and Wages Regular Employees 98,000 98,000 92,900 5Ago;;, Temporary Employees 25,000 25,000 20,300 23.15% 123,000 123,000 113,200 8.66% 520 Fringe Benefits FicalMedicare 10,000 10,000 8,000 25.00% Retirement 19,000 19,000 20,000 -5.00% Health 30,000 30,000 23,400 28.21% Workers' ComplOther 3,000 3,000 1,000 200.00% 62,000 62,000 52,400 18.32% Total Personal Services 185,000 185,000 165,600 11.71% Materials and Services l- t 601 Supplies Office Supplies na Operational Supplies 5,000 5,000 4,000 25.00% Unifonn 1,200 1,200 600 100.00% Miscellaneous 3,700 3,700 3,700 0.00% 9,900 9,900 8,300 19.28% 602 Rental, Repair, MaintElnance Equipment Replacement 15,000 15,000 12,000 25.00% Driving Range Maintenance 7,500 7,500 8,500 -11.76% Buildings Maintenarce 2,000 2,000 2,000 0.00% Horticulture Maintenance 15,300 15,300 19,300 -20.73% Irrigation Maintenance 4,000 4,000 4,000 0.00% General Maintenance 17,800 17,800 17,800 0.00% Construction Maternlls 4,000 4,000 2,000 100.00% Fuel 7,500 7,500 5,500 36.36% Sanitary Service 2,000 2,000 2,000 0.00% Utilities 23,000 23,000 23,000 0.00% 98,100 98,100 96,100 2.08% 603 Communications 700 700 700 0.00% 604 Contracted Services GottPro 65,000 65,000 74,000 -12.16% Other 4,000 4,000 4,000 0.00% 69,000 69,000 78,000 -11.54% 605 Misc. Charges and Fe:lS 6,300 6,300 6,300 0.00% 606 Other Purchased Services Travel and Training 3,000 3,000 3,000 0.00% Advertising 8,000 8,000 7,000 14.29% 8,000 3,000 11,000 10,000 10.00% ~ ~ Total Materials and Services 84,000 111,000 195,000 199,400 -2.21% Capital Outlay 704 Improvements 8,000 8,000 8,000 0.00% Debt Service 801 Principal 5,000 5,000 5,000 0.00% 802 Interest 2,000 2,000 2,000 0.00% Total Debt Service 7,000 7,000 7,000 0.00% Total Golf Division $ 84,000 $ 311,000 $ 395,000 $ 380,000 3.95% PARKS & RECREATION FUND PARKS & RECREATION DEPARTMENT YOUTH ACTMlrlES lEVY FUND Proposed 2005/2006 Budget - EXPANDED ~ l PARKS&RECREATION FUND PARKS&RECREATION DEPARTMENT CAPITAL IMPROVEMENT FUND Proposed 2005/2006 Budget-EXPANDED Prior Year Administration Total Budget Personal Services 510 Salaries and Wages 520 Fringe Benefits Total Personal Services Materials and Services 601 Supplies 602 Rental,Repair,Maintenance 603 Communications 605 Misc.Charges and Fees 606 Other Purchased Services Total Materials and Services Capital Outlay 702 Buildings - - - na 703 .Equipment 143,000 143,000 143,000 0.00.0 704 Improvements 178,500 178,500 100,000 78.50.1 Total Capital Outlay 321,500 321,500 243,000 32.30.0 Total Capital Improvement Fund 321,500 321,500 $ 243,000 32.30% 18 April 2005 Ashland Parks & Recreation Commission 340 South Pioneer Street Ashland, OR 97520 Re: Request for easement across Parks & Recreation owned land Committee Members: Dallas Hymans and Sidney Morrison of 752 Terrace Street, Ashland, herewith request Commission permission to create and record a utility easement sufficiently wide to enable them to bury a natural gas line across a Parks and Recreation parcel at the top of Terrace Street, as described in more detail on the attached images. We intend to build our home on the 5 acre lot between Terrace Street and Ashland Loop road at the forest interface. The elevation, location, and topography of the lot create unusual challenges for efficient delivery of public utilities. When queried how to deliver natural gas service to the property, Avista lJtilities (Dennis Ott (541) 941-4057) conceded that'the only feasible service path is easterly from Terrace Street across the parcel that Larry Medinger deeded the Parks and Recreation Department in 1992. According to Mr. Ott, A vista is unable to deliver natural gas to the property from either the north or the east. The service lines typically require excavation of a continuous trench approximately 6" wide by 30" deep, installation of a flexible,low pressure, plastic pipe, and the infill & compaction of the trench thereafter. The Parks & Recreation lot is largely unused by people, although there is a narrow trail running the length of the property. The line would cross beneath, but in no way disturb, this path. With gratitude for your service and consideration. . . 1G)d~ lIlLD,2-Vu~- Sidney Mmdson Cc: Susan Dyssegard, Office Manager via e-mail todyssegs@ashland.or.us Tom Bradley, Bradley Properties, LLC to tom@bradleyprop.com Area of Interest CI T Y 0 F ASHLAND N LEGEND W*E - RaiJr-oad STREET MAP - 2001 - StrealU'J &. Ponds S t .. 5l\e"~eJlC}' Seni(e$ I [R Public BtJildiJl~.<; SCALE I" = 600' CUY OF ASHLAND PUBLIC WORKS DEPT. City Limits 0.1 0 0.1 0.1 0.3 0.4 OS 0.6 0.7 0.8 Miles ENGINEERING DIY. - I REVISED 03/23/01 RAH .---- cj !ij .~ ~u ~s I T :)V9J 3J fl: cM'1 3:!IS ~ - C ~ 0 .. t'D C .. U) CD - '" CD - rJ :E 00 rJ U) t'D C) ~ w :> .... :s 0.. ~ ~~ .on ~ ~- ~ I ~ LO / - .,,'m . .DI[ ~/- . ..nt.- .lI'U, - ~ -.... N;:; .01 "<t ,m'll c -= i: o Q) :E . lIl' It! rJ) ..:.:: m a.. rJ) rJ) 0'0 .... c: 1/\ ~j 0 ~ c _ 0 /"" ro~ \~ o.ro ~ 'C ~ Q) 0 rJ) Q) -"0 8.0:: 0'0 .... 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ASHLAND PARKS AND RECREATION COMMISSION 340 SO. PIONEER STREET ASHLAND, OREGON 97520 COMMISSIONERS: Don Robertson Director Diane Amarotico JoAnne Eggers Michael Gardiner Jim Lewis Rich Rosenthal TEL.: (541 ) 488-5340 FAX: (541) 488-5314 MEMORANDUM TO : j. Ashland Parks and Recreation Commission FROM Steve Gies, Park Superintendent DATE April 20, 2005 SUBJECT Signs, Plaques Approvals Action Requested Review and provide staff direction Backeround The Signs and 'Plaques Subcommittee met with staff on April 7 to determine the feasibility of placing additional benches with memorials, signs, or plaques vrithin our parks system. The group toured Lithia Park, viewing. potential bench sites, and then discussed pending requests for signs and plaques in the park (18 in total). After thorough deliberation, the subcommittee agreed that three areas in Lithia Park could accommodate a total of four benches. Four requests were approved by the subcommittee for bench (with plaque) placements, pending commission approval. The areas include: · Lithia Park tennis courts (overlooking the volleyball area) - 2 benches · Bridge site above Parks office - 1 bench · Bridge site below the Root Memorial parking area - 1 bench The attached document outlines the four requests in some detail. Staff requests approval for the placement of four benches with plaques in Lithia Park. Home of Famous Lithia Park Reauests for Si!!ns or Plaaues in Parks Eric SchnanDer Seattle, W A Would like to place a memorial in Lithia Park for his sister, .A.my Schnapper, an artist who lived in Ashland for 20+ years. [Note: These are the folks who donated 22,000 daffodils to the City of Ashland - one for every day of her life.] The family would like a plaque to be installed on a bench in Lithia Park. Date of Request: Spring of 2004 ,. Ursula Triezenbere Ashland, OR Would like to place a bench in Lithia Park (with plaque) in honor of her deceased husband. Date of Request: Spring of 2004 Prescott Lewis Ashland, OR Would like to install a bench in Lithia Park (with plaque) in memory of his father, Geoffrey Lewis, who was deceased in January of 20105. (Geoffrey is the father of Cooper Lewis, who currently has a bench ~rith plaque in Lithia Park.) Would also consider installing a new plaque ~rith both Cooper's and Geoffrey's names listed. Date of Request: Winter of 2005 Judv Kettler Ashland, OR Would like to install a bench in Lithia Park (with plaque) in memory of her husband, Jake Kettler, who was deceased on March 7,2004. Date of Request: Winter of 2005 ASHLAND PARKS AND RECREATION COMMISSION 340 so. PIONEER STREET ASHLAND, OREGON 97520 COMMISSIONERS: Don Robertson Director Diane Amarotico JoAnne Eggers Michael Gardiner Jim Lewis Rich Rosenthal TEl.: (541) 488-5340 FAX: (541) 488-5314 MEMORANDUM TO : ,. Ashland Parks and Recreation Commission FROM Don Robertson, Director DATE April 20, 2005 SUBJECT City Council Study Session Report Action Reauested None; information only Back!!round At the April 19th City Council meeting, the council discussed the need to meet with both the commission and Ashland School Board on matters of mutual interest. Some of these matters include: Ashland Gun Club Lease; Future of Briscoe and Lincoln Schools; School Maintenance; open space purchases; and several other items. Council asked the City Administrator to set dates with the Ashland School Board and The Ashland Parks and Recreation Commission for those meetings prior to the end of June. Home of Famous Lithia Park