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Home My WebLink About2011-016 CONT Chg Order #4 - Visar Construction >, CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. 4 PROJECT: LOCATION: Liberty Street Improvement Liberty Street DATE: 1/05/2011 PROJECT NO.: 2004-21 CONTRACTOR: Visar Construction Co. Inc. You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: Item No. Descrintion Ouantitv Unit Price Amount CO 4-27 Saw-cut, tear-out extra curb/l!utter NE side tie-in L.S. 336.22 336.22 CO 4-28 Dil! un and exnose com ston for Water Dent. renair L.S. 234.82 234.82 CO 4-29 Retrofit barrel section and adiust sewer manhole L.S. 861.98 861.98 670 Liberty; Poured 4" d-way, Tie in not as per CO 4-30 olan, lonl!er transition reouired L.S. 1887.15 1887.15 670 Liberty; Driveway removal because of high- CO 4-31 snot en annroach. Re-Dour drivewav aDDroach L.S. 1909.66 1909.66 676 Liberty; Poured 4" thick driveway. Tie-in not CO 4-32 as ner nlan, lonl!er transition reouired L.S. 1511.48 1511.48 CO 4-33 684 Libertv; tear out flagstone rock and "rock" bed L.S. 200.13 200.13 681 Liberty; Poured 4" thick driveway. Tie-in not as per plan, longer transition required, Set of steps CO 4-34 with landing, meter box adiustment L.S. 3134.12 3134.12 696 LibertY; Create keyway and poured 4" thick driveway, retaining wall, clean-out. NDS drain work installation costs reduced by Contractor CO 4-35 (-$117.40) L.S. 4511.40 4511.40 720 & 730 Liberty: Removed driveway approaches to lessen grade. Re-graded driveways and landing CO 4-36 areas with Advanced Al!l!Tel!ate Rock. L.S. 3633.08 3633.08 720 Liberty; Extend segmented block wall to match new grade on driveway, Built water-meter CO 4-37 "well" L.S. 2590.93 2590.93 Gravel between segmented wall and edge of asphalt between Sta. 10+20 and 10+70, raise meter CO 4-38 boxes L.S. 796.43 796.43 ADJUSTMENT # I; Type D Inlet Box @ Sta. CO 4-39 10+78: Formed un sidewall and noured bottom L.S. 274.69 274.69 ADJUSTMENT #2; Type D Inlet Box @ Sta. CO 4-40 10+78 L.S. 825.00 825.00 790 Liberty; Bore under wall and place 3" conduit into pedestal, backfill with sand - as requested by CO 4-41 COA Electric Denartment L.S. 497.70 497.70 ENGINEERING 20 E. Main Street Ashland, Oregon 97520 www.ashland.or.us G:\pub-wrks\eng\04-21 Liberty StreellA-.AdminlCons Vendor1\Contrect DocumentslChange Orders\02012011 CC Revised Visar Ch, Tel: 541488-5347 Fax: 541488-0008 TTY: 800-735-2900 ~~, Disposal of stumps and wood debris from common CO 4-42 area. Contactor adiusted this mice (-$204.80) L.S. 204.81 204.81 Qwest Phone Repair - Invoiced 9/23/2010 CO 4-43 dama"ed durin" main waterline connection L.S. 471.90 471.90 Adjustments to [mal quantities for the following bid items 15, 16, 18,22,23,24,26,27,28,29,30, (-354.53) CO 4-44 31,32 & 36 N/A (-354.53) Original Contract Amount Total this Change Order Previous Change Orders Revised Contract Total The time provided for completion of this contract is increased by 10 calendar days. become an amendment to the contract and all prov" s of the contract will apply. $142,798.75 23,526.97 13,515.09 $179,840.81 (25.9% total increase) This document shall Recommended By: Approved By: ~~o. Ciry~~ Contrac 2-/1 /;2.:>// Date ~/ 8)a.n I( Date <Q/+ I (t Date Accepted By: ENGINEERING 20 E. Main Street Ashland, Oregon 97520 www.ashland.or.us G:\pub-wrks\eng\04-21 Liberty Street\A_Admin\Cons Vendor1\Contract Documents\Change Orders\02012011 CC Revised V~ar Ch, Tel: 541488-5347 Fax: 541488-6006 TTY: 800-735-2900 r.l1 ~ CITY OF ASHLAND Council Communication ' Approval of an Amendment to the Contract with Visar Construction Co. Inc. for . the Liberty Street Improvement Project ~ised~ Meeting Date: February I, 2011 Primary Staff Contact: James H. Olson Department: Public WorkslEngineer. E-Mail: olsonj@asWand.or.us Secondary Dept.: Finance Secondary Contact: Morgan Wayman Approval: Martha Bermett Estimated Time: Consent Agenda Question: . Will the Council approve a $@g,r0112~0:6k~p'eI;.centtin:c:r.e:a~J amendment to the existing contract with Visar Construction Co. Inc. for construction of the Liberty Street improvement project? Staff Recommendation: Staff recommends that the council approve a $@:i7!0112~0E. amendment to the existing contract with Visar Construction Co. Inc. for construction of the Liberty Street improvement project. Background: Summary The Liberty Street Improvement project no. 2004-21 is now complete and all final costs have been computed and tabulated. The fmal cost includes a number of extra work items that have been authorized and approved by engineering staff. Many of these extra work items were approved on a "time and materials" basis so that the actual cost of the work is not exactly known until the work is completed. Under ordinance no. 3013 the Public Works Director is authorized to approve contract change orders up to 25 percent of the original bid. Since the final cosl"is !2:s.m percent higher than the original bid, council approval is required to authorize the final payment to the contractor. Fiscal Impact This project proved to be an extremely difficult one to construct and required a total of 43 minor contract additions and changes which together totaled $@17. 0112.0 . However, since we were able to secure a very low original bid, the adjusted contract with the 2S.9. percent increase is still very close to the original construction cost estimate. The engineering for this project also reflected the difficulties experienced by the contractor in numerous re-4esigns to address utility conflicts. The engineering contract also experienced cost over runs in excess of 25 percent, which was previously addressed by the council on May 4,2010. Following is a comparison of the estimated and final costs for the project: Estimated Costs Construction: $179,920.00 Engineering: $40.080.00 Total $220,000.00 Final Costs ~~ $46.780.00 ~~(jf620'8jll The actual final project costs are only illir620,8111 or ~!0111 percent higher than the original estimate used to determine the LID costs. The approved budget for this project was $275,000. G:lpub-wrkslengI04-21 Liberty StreetlA_Adminl02012011 CC Revised Amend Contract with Visar Construction. doc CITY OF ASHLAND Proiect Complexitv ' Although this project is relatively small in size it provided more construction difficulties, conflicts and problems than any of the one hundred street improvement projects that proceeded it. The narrow right of way, small, narrow construction area, and utility conflicts all combined to make this project a most difficult one to complete. Following are just a few of the problems addressed and solved on this project: I. Right of way too narrow: Staff acquired additional easements from three adjacent owners. 2. Telephone cable conflicts: The locations of underground telephone lines were not as mapped or as indicated by QWEST. QWEST was required to re-Iay 80% of its entire system, delaying the project nearly 3 weeks. 3. Gas line conflicts: Existing gas lines installed in the 1960's were buried too shallow (1 foot deep). Three hundred feet of new 2 inch gas line was installed at the proper depth delaying the project another two weeks. 4. New Facilities conflicts: Few of the non-city owned utilities were as located or as mapped, causing conflicts in the planned locations of new water, sewer and storm lines, requiring redesign of the locations and grades of the new lines. 5. Driveway grade issues: Since the street was constructed on a steep side hill, driveways entered from both above and below the street grade. Widening the street made these already steep driveways even steeper. A great deal oftime was spent in working with property owners to build driveways that were acceptable to the owners. In most cases it was necessary to replace more of the existing driveways than was originally anticipated. Proiect Completion Even with the number of problems encountered during the construction of Liberty Street it was completed on time and under budget. The contractor and project manager did an exceptional job on this extremely challenging project. The quality of the workmanship on Liberty Street exceeded our expectations. L.l.D. Process This project is one of the last Local Improvement Projects (LIDs) processed under the procedures outlined under resolution no. 99-09. Under this process the City will fund approximately 50 percent of the cost of the improvements, with property owners funding the remaining 50 percent. The slight increase in the overall cost of the project will not change the amount that the property owners will pay, as all owners will pay a fixed assessment amount of $5,251.00 per assessable unit. The ~1'@0~8l!1 cost increase will be born entirely by the city. In the next few months this project will come before the council on two separate occasions. The first meeting will be to again review the project costs and to set a public hearing date. The public hearing will be scheduled at least 45 days following the first meeting. Related City Policies: Ordinance 3013, enacted on May 19, 2010, establishes certain rules and guidelines pertaining to public contracting and personal service contracts. The ordinance also adopted the Oregon Public Contracting Code and Attorney General's Model Rules for public contracting. Council Options: G:lpub-wrkslengI04-21 Liberty StreetlA_AdminlQ2012011 CC Revised Amend Contract with Visar Construction. doc CITY OF ASHLAND · The Council may approve an amendment to the Visar Construction Co. Inc. contract to increase the total contract amount by [ill{O]l2~O~. . . · The Council may decline to approve an amendment to the Visar Construction Co. Inc. contract. Consequences All work necessary to complete the Liberty Street improvement project is now complete. The contractor has performed all work in good faith and under the direction of City engineering staff. If the contract amendment is not approved it is likely that the contractor will seek legal means to recover his costs. Potential Motions: · Move to approve a m0]l2ro:o: amendment to the Visar Construction Co. Inc. contract for the construction of the Liberty Street improvements. · Move to reject a m0112~0:l1 amendment to the Visar Construction Co. Inc. contract for the construction of the Liberty Street improvements. Attachments: Vicinity map Photos Change order document G:\pub-wrks\eng\04-21 Liberty StreetlA_Admin\0201201 I CC Revised Amend Contract with Visar Construction.doc 0 ~ z gz~ ,; 1Io O<~ ~~ U)~ >-...J ~ ~O ~:c ~ E-i~ ~~ UrJ)U ~> ~ ...... ......:l z~ '".".--:..; . '.... ~ "f ..l.... J .... i::~;;;f~:":;.. ,~. ~::~ .; H,:"." ", !~~~ ~~o~ o%~ ~~~ffi l::i~~- b~ffi~ :';:1:" ! ! . ~ ! ~ 0; .. ~ 0 ~ t ~ u . HJI o .!! :E on " I'- .2! 0 0 0 on N on " 0 ii .5 " c on 0 N 0 0 ,'" o co=-- ~. ~""" ="00 """'" ?;:~~\ .r, ~ " ~_.'. ...... . ,;'. ., . . '. __""l .< ~ ,. , r :.. , , I ~i I r- i --~." .---- . ~-.,.;,-. -, " " .;i . ~ '0 ~ :',~~~~;'~, " , ,"". .'. o' ,.,-.--- '. ,1.. ,: -"0' ".,'b ; ,-~, .... ~'. "on.;"p:e ~ . , ' ", " " , " ..' . ..... " .,:~",,! ".r : ~ ....0.;0.- '.~ ." 'i; -.\I:'j;; ~ '. .' .~. " " ,,"ev tJ , ~ ,.."'. ::U:." ., ,,.j'" -' 'i'~i~~'J' .. , - '<... i:;t~;'~ ..... ~~.> i; . , .;!<.. .. ~ '.. "J.. C,", .,;!l ," ,j' '1:}" ~_., ,-," ""d)" ". '!J! .:- , ~" ''<: ":':1. ';;., ,'; . ., ~ . : .,d'. " ,.. .,", '"i ".' ." CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. 4 PROJECT: LOCATION: Liberty Street Improvement Liberty Street DATE: 1/05/2011 PROJECT NO.: 2004-21 CONTRACTOR:. Visar Construction Co. Inc. You are requested to perfonn the following described work upon receipt of an approved copy of this document or as described by the Engineer: Item No. Descriotion Quantitv Unit Price Amount CO 4-27 Saw-cut, tear-out extra curb/gutter NE side tie-in L.S. ' 336.22 336.22 CO 4-28 Dig uo and expose corn stoo for Water Deot. reoair L.S. 234.82 234.82 CO 4-29 Retrofit barrel section and adiust sewer manhole L.S. 861.98 861.98 670 Liberty; Poured 4" d-way, Tie in not as per CO 4-30 I plan, longer transition reouired L.S. 1887.15 1887.15 670 Liberty; Driveway removal because of high- CO 4-31 soot on aooroach. Re-oour drivewav aooroach L.S. 1909.66 1909.66 676 Liberty; Poured 4" thick driveway. Tie-in not CO 4-32 as per olan, longer transition reouired L.S. 1511.48 1511.48 CO 4-33 . 684 Libertv; tear out flagstone rock and "rock" bed L.S. 200.13 200.13 681 Liberty; Poured 4" thick driveway. Tie-in not as per plan, longer transition required, Set of steps CO 4-34 with landing, meter box adiustment L.S. 3134.12 3134.12 696 Liberty; Create keyway and poured 4" thick driveway, retaining wall, clean-out. NDS drain work installation costs reduced by Contractor CO 4-35 (-$117.40) L.S. 4511.40 4511.40 720 & 730 Liberty: Removed driveway approaches to lessen grade. Re-graded driveways and landing CO 4-36 areas with Advanced Aggregate Rock. L.S. 3633.08 3633.08 720 Liberty;. Extend segmented block wall to match new grade on driveway, Built water-meter CO 4-37 "well" L.S. 2590.93 2590.93 Gravel between segmented wall and edge of asphalt between Sta. 10+20 and 10+70, raise meter CO 4-38 boxes L.S. 796.43 796.43 ADmSTMENT #1; Type D Inlet Box@ Sta. CO 4-39 10+78: Fonned up sidewall and poured bottom L.S. 274.69 274.69 ADmSTMENT #2; Type D Inlet Box @ Sta. CO 4-40 10+78 L.S. 825.00 825.00 790 Liberty; Bore under wall and place 3" conduit into pedestal, backfill with sand - as requested by CO 4-41 COA Electric Department L.S. 497.70 497.70 ENGINEERING 20 E. Main Street Ashland, Oregon 97520 www.ashland.or.us G:\pub-wrkslengI04-21 Liberty StreetlA...AdminlCons Vendor1IContract DocumentslChange Orclersl02012011 CC Revised Visar Ch, Tel: 541-488-5347 Fax: 541-488-0006 TTY: 800-735-2900 rj.1 CO 4-42 L.S. 204.81 204.81 Original Contract Amount Total this Change Order Previous Change Orders Revised Contract Total The time provided for completion of this contract is increased by 10 calendar days. become an amendment to the contract and all provisions ofthe contract will apply. $142,798.75 ~52:O~flL'n 13,515.09 $'b7,9.18~0!81! (2.s~9...Y.J total increase) This document shall Recommended By: City of Ashland Date Approved By: City of AsWand Date Accepted By: Contractor Date ENGINEERING 20 E. Main Street Ashland, Oregon 97520 www.ashland.or.us G:lpub-wrkslengl04-21 Liberty StreetlA..AdmlnlCons Vendor1\Contract DocumenlslChange Orders\02012011 CC Revised Vlsar Ch, Tel: 541-488-5347 Fax: 541-488-6006 TTY: 800-735-2900 r.l1 CITY RECORDER Page 1/1 ~~. ._~ CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 h\.<" :;"~:l'}DATE~};:k,a:0f'j !:Dn~01NOrv'-BE~ 7/1/2010 09585 VENDOR: 015201 VISAR CONSTRUCTION CO INC PO BOX 3101 CENTRAL POINT, OR 97502 SHIP TO: Ashland Public Works (541) 488-5587 51 WINBURN WAY ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Speciallnst: Req. No.: Dept.: Contact: Jim Olson Confirming? No :~;:':Quantif{~~ !!iJirmm, ~{j1~:;:~,;~Jr; L:;~~GJ.:i~'~: ';.. '~';;'~""<:,'3n:Yoescrr:;tJ'OhF13t;,:;:~::W\f~:~.~::.~ ',@'C''''El.ITf./::t: i!fi~IUnirp.rige11~ P.W!!IlEX~P.rlc.;':l~H:!: THIS IS A REVISED PURCHASE ORDER Construct the Liberty Street 142,798.75 Improvement Project #2004-21, Payment to be made in accordance with the proposal received on 05/06/10 and attached to the contract. Contract for Public Works Construction Date of contract: June 7, 2010 Insurance & Bonds requiredlOn file Approved by City Council May 18, 2010 Insurance & Bonds requiredlOn file Processed change order 08/18/2010 6,690.00 Change Order No. 1 Processed change order 09/23/2010 2,683.00 Change Order No.2" Change Order NO.2 - Cumlllative change Processed change order 11/17/2010 4,142.09 Change Order NO.3 Processed change order 02/08/2011 23,526.97 Change Order NO.4 Approved by Council February 1, 2011 SUBTOTAL 179 840.81 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 179,840.81 ASHLAND, OR 97520 _~cc<>untlNuml:ie, - P,i'OJOctiN~ __...~ lIllll,il;ccountlNumljeim lftl\Il!P,i'OjOctlNjjjj[lje._ E 260.08.35.00.70420 E 200421.120 32371.36 E 260.08.41.00.70420 E 200421.120 147469.45 ,o;moun_ #- ~' ;74" Auth ized Signature VENDOR COPY CITY OF ASHLAND A request for a Purchase Order REQUISTION FORM Date of Request: 1.2~1'/20;1;II THIS IS A REQUEST FOR A: Required Date of Delivery/Service: I [X ] Change Order (existing PO #9585 Vendor Name: Address: City, State, Zip Phone: Project Title: Project Number:' Visar Construction Co. Inc. PO Box 3101 Central Point, OR 97502 Phone: 541-664-3032 Cell: 541-944-9060 Liberty Street Improvement 2004-21 Services Only .. . ~oli~!~tion Process: [ I Exempt [ J ~. ~~tten Quotes (copies attached) II Sole Source (X] Invitation to Bid (copies on fite) . [ ] less t.han $5000. ,. [ ] Request for Proposal (copll~s .orifile) Description Totai Cost Original Contract Amount Prior Change Orders No.1 & 2 & 3 Change Order No.4 Account Number Account Number 260.08.35.00.704200 (18%) 260.08.41.00.704200 (82%) "Please attach the Original signed contract and Insurance Certificates. Employee Signature: Supervlsorl Depl Head Signature: ~ Q- -:\<..- G:\pub-wrks\eng\04-21 liberty Street\A_Admin\04-21 Change order 4 Req Visar.xls