HomeMy WebLinkAbout2011-0228 Study Session PACKET
CITY OF
ASHLAND
CITY COUNCIL STUDY SESSION
. AGENDA
Monday, February 28, 2010 at 5:30 p.m.
Siskiyou Room, 51 Winburn Way
5:30 p.m. Study Session
,
1. Does Council have direction about a response to Mount Ashland Association's
(MAA's) request that the City request that the Special Use Permit (SUP) for the ski
area be transferred from the City to MAA? [90 Minutes]
2. Does Council wish to revise direction related to an ad hoc committee to address
homelessness? [30 Minutes]
3. Look Ahead Review
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meeting, please confact fhe City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-
2900). Notification 72 hours prior to the meeting will enable the Cily fo make reasonable arrangements fo
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).
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CITY OF
ASHLAND
Council Communication
Study Session with Mount Ashland Association on the SUP
Meeting Date: February 28, 20] I Primary Staff Contact: Martha Bennett
Department: Administration E-Mail: bennettm@ashland.or.us
Secondary Dept.: None Secondary Contact: None
Approval: Martha Benne Estimated Time: 90 minutes
Question:
Does the City Council have direction about a response to Mount Ashland Association's (MAA's)
request that the City request that the Special Use Penn it (SUP) for the ski area be transferred from the
City to MAA?
Staff Recommendation:
Staffrequests direction on the three issues that have been discussed to date. CounCil can also give
direction on any other issues. .
Background:
On November] 6, 20] 0, Kim Clark, General Manager of MAA, and Alan DeBoer, fonner MAA Board
member and fonner Mayor, spoke during public forum to request that the City Council consider
transferring the SUP for the ski area to MAA. Council discussed the request and there was general
agreement that the City Administrator and General Manager should meet to discuss the potential tenns
of a transfer.
Mr. Clark, Mr. DeBoer, and I met in late November and discussed several issues. We agreed that
MAA and the City should develop a new contract that would dissolve the current lease and would fonn
the basis of a new relationship, assuming that the USDA Forest Service would agree to transfer the
SUP from the City to MAA.
We agreed on three specific issues that could be the tenns of an agreement to transfer the SUP and
dissolve the lease:
Monitoring. We discussed the City's desire to participate in monitoring of Ski Area construction
activities. Similar to the discussion we have had with MAA since the City offered comments on the
original Draft Environmental Impact Statement in 2003 (and after resolution 2005-35 and throughout
attempts to mediate the lawsuit), the City's major concern about any construction activity at the ski
area (whether part of the existing area or an expanded area) is erosion and sedimentation of Ashland
Creek because that is the City's major drinking water source.
Mr. Clark and ] discussed the possibility of creating a multi-party monitoring team that is similar to the
one that has been created to implement the Ashland Forest Resiliency. This team would have a
member appointed by MAA, by the City, and by the Forest Service. ]fthe three parties agree, it is
possible that a fourth party with experience in monitoring could be added. For example, with AFR, the
Nature Conservancy and Lomakatsi are co-participants.
Page 1 of2
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CITY OF
ASHLAND
Reserves/ Unencumbered Assets for Future Restoration. The current lease requires MAA to maintain
either cash reserves or unencumbered assets in the amount equal to the restoration sum required in the
SUP plus an annual adjustment for inflation. This is the "minimum liquidation value" in the lease. We
discussed the need to have MAA maintain at least the same level as they currently do under the new
contract, even if the Forest Service is willing to require a smaller amount. As of June 30, 2010, the
Minimum Liquidation Value was $313,812. Council and the MAA Board members should discuss the
terms of how that could be adjusted if and when the expansion moves forward.
Non-Voting Seat on the Board. We also discussed the possibility of having one member of the City
Council serve as a non-voting member of the MAA Board. Similar to other Boards, the City would
nomin~te someone. IfMAA was concerned about that appointment, they could request that the
Council appoint a different representative. This person would not participate in Executive Sessions or
be aware of confidential personnel matters.
Issue Not Discussed
Cash Payment. When we met in late November, Mr. Clark and I did not discuss having MAP. pay the
City anything for the transfer. Although under the Lease, the City technically "owns" some of the
assets that MAA operates, the City did not actually purchase those assets back in 1992. In other
words, the funds to purchase the assets that the city now owners were paid for by intergovernmental
revenue and by donations from the community. If the Council would like MAA to pay the City for the
SUP, then you should discuss the terms with the MAA board on February 28, 201 I.
Technical Issues with the Transfer. Mr. Clark and 1 also did not discuss any of the legal requirements
that the Forest Service will face with this request. If Council wishes to proceed, then Mr. Clark and I
will meet with Forest Service staff about these issues.
Attachments:
Email from Kim Clark to Martha Bennett on 2116/2011
Lease agreement between City and MAA (electronically only)
\
Page 2 of2
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From:
To:
Subject:
Date:
Marthll Bennett
"Diana Shiolf't"
FW: Three points of discussion
Wednesday, February 23,2011 2:45:36 PM
Martha Bennett, City Administrator
City of Ashland
20 East Main Street, Ashland OR 97S20
(5411552-2103 or (5411488-6002, TTY 800-735-2900
FAX: (54]) 488-5311
This email is official business of the City of Ashland, and it is subject to Oregon publicrecords law
for disclosure and retention. If you have received this message in error, please let me know. Thank
you.
From: Kim Clark [mailto:kclark@mtashland,com]
Sent: Wednesday, February 16, 2011 4:20 PM
To: Martha Bennett
Subject: Three points of discussion
Martha,
Here is what we have been talking about.
. The City would appoint one person as a liaison to the USF5 regarding ski area erosion and
mitigation issues.
. The City would require us to maintain a reserve (cash or Iiquidable assets) sufficient for
restoration if the ski area were to fail. This amount is currently approximately $309,000,
with the amount adjusted yearly based on the Consumer Price Index (CPI).
. One member of the City Council (or a designee) would become a non-voting member of
the Mt. Ashland Association Board.
o Our BOD would have the right of refusal as to who the council appoints
o This person would not be privy to BOD executive sessions or personnel issues
Please let me know if this is not the same as your notes.
Kim Clark
General Manager
Mt. Ashland
kciarklalmtashland,com
A 501 C-3 organization
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