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HomeMy WebLinkAbout1973-1204 REG MIN . ,\ e . ROLL CALL " APPROVAL OF MINUTES COMMUNICATIONS Hospi tal Board Oredson Annex. . Charter Bus Parking Shakespeare Fest. Temporary parking reques t .' MINUTES FOR THE REGULAR ~lEETING ASHLAND CITY COUNCIL December 4, 1973 The regular meeting was called to order by Mayor Fries ' at 7:30 p.m., in the Council Chambers on the above date. Conklin, McCannon, Allen, Soderberg, Roble and Prickett were present. Soderberg requested that minutes of the regular meeting of November 20, 1973 be corrected on Page 4, pp. 4 to delete "40% which was advanced by CH2W'. Mayor approved minutes as corrected. ' Roble moved that minutes of the November 16, 1973 meeting of the Hospital Board be accepted and placed on file. On voice vote, passed unanimously. City Administrator Almquist read a letter from Vincent Ore- dson requesting approval of proposed annexation of 7.96 acre parcel so that 26.13 acre site for proposed Planned Unit Development is within city limits. City Administrator Almquist showed a map of parcel illust~ating how it would bring the City Limits to the Talent Irrigation District ditch with access from Greenmeadows Way. On question from Roble as to whether the Planning Commission had acted, Oredson explained that his application is in the hands of the Planning Commission and that he is requesting annexation simultaneously with request for Planning Comm- ission approval of Planned Unit Development. Conklin moved that a moritorium be put on all annexations until the water report is received by Council. Motion died for lack of a second. Prickett objected to discussing annex- ation stating it should follow pattern with Council first having input of Planning Commission. ,Oredson said the earliest date would be March should he follow usual pro- cedure and that he is not asking for annexation approval until zone change and preliminary Planned Unit Develop- ment are approved by Planning Commission and that he was anxious to get procedure started. Soderberg moved that Staff be directed to call for public hearing on proposed annexation. Prickett said he is against it because "we act as though annexation is a panacea for everything". On roll call, Allen, Soderberg and McCannon voted YES. Roble, Prickett and Conklin voted NO. Mayor Fries broke the tie with a YES vote. :1 :1 ,1 'I I, 'I ~ ~ , " :1 'i :j Ii ~ " , J '1 i I j 'j' , I ., f ; ~ City Administrator Almquist reviewed letter requesting parking space for charter buses. appointed Conklin and Roble as committee to Festival on matter for 1974 summer season. from O.S.F.A. Mayor Fries work with City Administrator Almquist read letter from Drs. Sammons and Revel requesting temporary parking on west side of Mountain Avenue from corner of Siskiyou to school property during construction at their offices. Soderberg moved to grant temporary parking. Prickett asked Chief if such move would cause traffic conjestion to which Chief Hays answered in the affirmative. Prickett wondered if they planned to have trucks parked in front of their building. Soderberg amended her motion to state "grant temporary parking for cons truction vehicles". On roll call, Soder- berg, Conkl in, ~lcCannon and R'ob Ie voted YES. Pricke t t and ,Allen opposed the motion. Re ular Meetin ~BLIC FORUM Historical Society Request , Sims Remons trance Smoking Pr~hibition UNFINISHED BUSINESS Oak Knoll Addition B & G Properties St. Resurfacing ,< Social Gambling Meis ter Findings NEW & MISC. BUSINESS Greenway By-Laws Ashland Cit C'ouncil Pa e 2 Jessie Fitch and Carol Alderson of the Historic Preserva- tion Committee discussed need for professional help on part-time basis to assist in survey, drawings, pictures and interviewing residents and requested that Mayor Fries; with support of Council sign application to be designated as a "bicentennial communi ty" by American Revolution Bi- centennial Committee and be qualified to get a grant in the amount of $4,000 per year for a period of three years which would be applied for on yearly basis. The application is due on December 12, 1973. Conklin moved to authorize Mayor to sign application. On roll call, Soderberg, Conk- lin: and McCannon voted YES. Allen, Roble and Prickett voted agains t the motion. 'Mayor Fries voted"YES to break the tie. . , ,; J ~ I I James C. Sims of 237 B Street criticized the Council for having appealed to Oregon Liquor Control Commission for liquor license as applied for by John G. Valentine who plans to develop a convention center stating 'that profits from the operation would benefit shareholders outside area and that he would request that Council consider ramifica- tions of such a thing. Roble moved that smoking be prohibited in the Council Chambers until May when the windO\< and doors can b~ opened. Motion died for lack of second. Roble asked that question be placed on next Agenda. City Attorney Salter stated that the Agreement had not been prepared as yet because of the Thanksgiving holidays and the absence from town of Frohnmayer and said he ex- pected to be able to cover the matte'r at the next Council meeting on December 18, 1973. City Administrator Almquist read memorandum from Public Works Director Alsing relative to resurfacing fifteen streets (see Attachment "A"). Soderberg said it was her understanding that part of the TOPICS program showed vac- ation of Indiana and returning it to the college. Conklin agrees in part and felt resurfacing should be from ~Iadrone to Windsor rather than from the Boulevard to Windsor. On Prickett's question regarding the plans for perimeter road, Alsing said that Dr. Sours (S.O.C.) has not been able to pick up the property necessary to link the road and that it is necessary at this time to work on Indiana. Soder- berg requested the street resurfacing plan be amended to read "from ~ladrone to Windsor". Prickett moved to accept the report plans through Indiana Street with Indiana to be paved from Madrone to Windsor. Council agreed that study of the balance of ,the street work should be done at b~dget time. On roll call, all YES. ~ fJ i( ~ , f- IT ~ . '1 " ~ !\ " 11 .1 J I; .r ., ~ " ~ j I I ,I , j: ~I J! l' ( JI Ii r !. ~! City Administrator Almquist reported that in checking he found no other cities have acted on the ordinance. City Attorney Salter presented Findings of Fact in the matter of Zone Change request by Richard J. Meister (see Attachment "B".) Conklin moved for adoption. Prickett questioned data based on statistics of 1970 and it was explained that this was data last provided by the Census Bureau. On roll call, Soderberg, Roble, Conklin, McCannon and Prickett voted YES. Allen abstained. Conklin moved to accept By-Laws of Bear Creek Greenway Committee and place on file. Soderberg criticized the Amendments section of the By-Laws and said they can amend same at a regular meeting. Mayor Fries asked the Council's pleasure on how he should vote on the issue at the Council of Governments meeting. Mayor Fries said that the State has allocated $300,000 this year and another $300;000'next Regular Meeting -~w & MISC. BUSINESS Greenway cont. .. . Load Curtailment Council Rules ORDINANCES, RESOLU- TIONS & CONTRACTS Corallo Annex. Social Gambling Ashland City Council Page 3 year along with $158,000 from the County and that it will ~ be necessary to have an indication of coordina.tion from each city. Conklin withdrew his motion. Soderberg moved, that Council give Mayor authority to vote to accept By-Laws with provisions that on amendments, written notice be given to each member of the committee and each member of C.O.G. stating proposed amendment. Prickett said the Park Commissioner (Ashland) had stated he had no intention of developing greenway. Soderberg said that he had added "for ten years". Soderberg suggested that in liB" on page 4 "or be reserved" be added to the sentence. Prickett said that "C" on the last page indicates that we would be expected to dedicate this for park purposes. Prickett says he supports acquisition but not development, and that he accepts the concept but not By-Laws as written. Mayor Fries agreed there are points which should be spelled out and offered to bring City's position to meeting and seek rewording of the By-Laws. Soderberg wi thdrew her motion; McCannon withdrew his second. The Mayor said there was no motion necessary. City Administrator Almquist explained the Load Curtailment Plan and said that it must be filed by January 1, 1974 as required by the Oregon State Legislature; and that it had very elaborate consumer protection systems. Conklin asked if the plan could be filed without action by Council and was told by Almquis,t that it could. Mayor Fries commented on the cost to research eaCH customer's needs and said the City would have difficulty enforcing it. City Administrator Almquist asked L. S. Horton, Consulting Engineer, to explafu details of the plan. Horton said the curtailment plan is based on energy consumed last year. He said he doesn't think the plan will have to be implemented unless there is a real low I<ater period. Horton said everyone could be asked to curtail 51 on a voluntary basis and if necessary, the involuntary ,basis could be used. Soderberg moved that Staff be directed to present Resolu- tion for adoption of these procedures at the next Council meeting. On roll call, Allen, Soderberg, McCannon and Prickett voted YES. ,Conklin and Roble opposed. Prickett brought up the matter of taking action on items not on the Agenda and quoted from Robert's Rules of Order that to put something on the Agenda during a meeting it would take a 2/3 majority vote, and asked that the matter be taken up at the next Council meeting. On second reading of ordinance by title only, Prickett moved for adoption of ordinance dispensing with an election on the question of proposed annexation (Corallo) and set the public hearing for January 15, 1974. Conklin said we should take a long look at the I<ater situation before we even look at another annexation. Soderberg still feels the area is not suitable for a mobile home park because of it's location and feels it may be detrimental to an industry (McGrew BrosJ which employs 100 people and she is against it. On roll call, Allen, Roble, McCannon and Prickett voted YES. Sod- erberg and Conklin voted NO. On second reading by ti tIe only, McCannon moved to adopt ordinance prohibiting social gambling in the City of Ash- land for a period of thirty days. Allen asked if the District Attorney had taken action as yet and was told by City Attorney Salter that he had not heard. Chief Hays said that the ordinance should be I<ritten for a 90 day period to see how 6ther cities react on the matter. City Administrator Almquist said he had contacted all cities in Jackson County and none had implemented an ordinance on social gambling. Salter said that the ordinance could be amended to run another 30 day period. Passed unanimously on roll call vote. . ~gUlar Meeting .. ORDINANCES, RES. cont. Social Gambling Sewer Bonds . Meister Agreement January meetings , ,Page 4 A- 'Ashland Ci ty Council H. E. McKeown of 1673 Parker Street went on record as objecting to the highly selective way the Council decided on who should be excepted in the gambling ordinance. City Administrator Almquist 'gave first reading of an ordinance relating to the issuance of the General Oblig- ation Sewer Bonds in the amount of $280,000. Conklin moved to second reading. On roll call, all YES. City Attorney Salter explained agreement with the Meisters. Salter said the agreement would,be recorded and in the event of a new owner, he would most likely be obligated. City Administrator Almquist said he is concerned that should financing not be available, the property with the zone change could be used for 7 dwellings per acre "and should Meister sell the land it would not be in accord with conditional zoning and annexation. Westwood, Consult- ant to the developer, said he would like some protection for the developer as he goes on,to some of the more expen- sive phases of this project. Prickett asked Salter if it could be written into the agreement that once it has gone to Public Hearing it '<QuId be effective for both parties and that some provision be made for a period of time like 180 days. l'iestwood asked that time limit be deleted,,' because of economy. Salter suggested that the agreement be null and void unless the land is annexed and rezoned within one year after the public hearing. Prickett moved for adoption of agreement wi th the one-year clause. On roll call, all YES with exception of Allen who abstained, and with Conklin saying he voted YES for public hearing but is opposed to annexation. Mayor Fries suggested January 15, for Council meetings in January. roll call, all YES. 1974 and'January 29, 1974 Prickett so moved. On Prickett asked that proposal for Greenway property acquisi- tion be placed on next Agenda. Meeting adjourned at 10:05 p.m. Arq~s 0 --1~ Mayor t: ~ i ~ :1 '.I '. :1 ;! , ij .