HomeMy WebLinkAbout2011-036 Contract - Small Woodland Services
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Contract for Consultinj Forester and Silviculture Projects
CITY OF
ASHLAND
20 East Main Street
Ashland. Oregon 97520
Telephone: 541/488-6002
Fax: 541/488-5311
CONTRACTOR: Small Woodland Services. Inc.
CONTACT: Marty Main. President
ADDRESS: 2799 Camp Baker Road. Medford. OR 97501
TELEPHONE: 541-535-3603
DATE AGREEMENT PREPARED: 02/07/2011 FAX:
BEGINNING DATE: September 14. 2010 COMPLETION DATE: June 30. 2011
COMPENSATION: FY 2010-2011 Not to exceed $100.000.00
GOODS AND SERVICES TO BE PROVIDED: Contractor to provide the services of a consulting forester.
which includes planning. development and execution of silviculture projects in the Ashland Watershed on US
Forest Service land. This work is to be completed for the City in partnership with the Master Stewardship
Agreement of the Ashland Forest Resiliency Project. (Approved by Council as a Special Procurement on
September 7.2010.)
ADDITIONAL TERMS: This contract may be extended annually for up to (3) additional years for a maximum
term of four (4) years. Extensions are at the discretion of the City and the City must notify the contractor in
writino.
NOW THEREFORE. pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shal'. provide all goods as specified above and shall at its own risk and
expense. perform any work described above and. unless otherwise specified. furnish all labor. equipment and
materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents. that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-like manner and. if required to be registered. licensed or bonded by the State of Oregon. are
so registered. licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications. no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed. including costs and
expenses. the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematurely terminated. payments will be made for work completed and accepted to date of termination.
Compensation under this contract, including all costs and expenses of Contractor. is limited to $25.000.00. unless a
separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City.
6. Statutory Requirements: ORS 2798.220. 2798.225. 2798.230. 2798.235. ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is $18.703 or more. Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage. as defined in this chapter. to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit 8 predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend. indemnify and save City. its officers. employees and agents harmless
from any and all losses. claims. actions. costs. expenses. judgments. subrogations. or other damages resulting from
injury to any person (including injury resulting in death). or damage (including loss or destruction) to property. of
whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited
to. Contractor's employees. agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses. expenses. claims. subrogations. actions. costs.
judgments. or other damages. directly. solely. and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. Citv's Convenience. This contract mav be terminated at anv time bv City UDon 30 davs' notice in writino
Contract for Goods and Services. Revised 01/0412011. Page 1 of 6
and delivered by certified mail or in person.
c. For Cause. City may terminate or modify this contract. in whole or in part. effective upon delivery of
written notice to Contractor. or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal. state. county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federai or state regulations or guidelines are modified. changed. or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied. revoked. suspended. or not renewed.
d. For Default or Breach.
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice. or within such other period as
the party giving the notice may authorize or require. then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach. may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Oblioation/Liabilitv of Parties. Termination or modification of this contract pursuant to subsections a. b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However. upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a. b. c or d of this section. Contractor shall immediately cease all activities under
this contract. unless expressly directed otherwise by City in the notice of termination. Further. upon termination.
Contractor shall deliver to City all contract documents. information. works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract.
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority. women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts. if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract. including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.110 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.710. Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them. and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant. warranty. certification. or obligation it owes under the Contract; if it loses its ORF status pursuant to
the ORF Rules or loses any license. certificate or certification that is required to perform the work or to qualify as a
ORF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in.
or delegate duties under. the Contract.
16. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's ComDensation insurance in compliance with ORS 656.017. which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. General Lia' ... ce with a combined single limit. or the equivalent, of not less than Enter one:
$200.000. $500.000~1.000.00..o/.$2.000.000 or Not Applicable for each occurrence for Bodily Injury and Property
Damaoe. It shall inclu ctualliabilitv coveraoe for the indemnity orovided under this contract.
Contract for Goods and Services, Revised 01/04/2011. Page 2 of 6
c. . A . Liabilitv insurance with a combined single limit. or the equivalent. of not less than Enter one:
$200.000.($500.0Q9}$1.000.000. or Not Applicable for each accident for Bodily Injury and Property Damage.
including coverage for owned. hired or non-owned vehicles. as applicable.
d. Notice of cancellation or chanae. There shall be no cancellation. material change. reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to
the City.
e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland. Oregon. and its
elected officials. officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract. the Contractor shall furnish acceptabie insurance certificates prior to commencing work
under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies. trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles. self-insured retentions and/or self-
insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim. action. suit or
proceeding (collectively. ..the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If. however. the claim must be brought in a federal
forum. then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County. Oregon. Contractor. by the signature herein of its authorized
representative. hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity. based on the Eleventh Amendment to the United
States Constitution. or otherwise. from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER. CONSENT. MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER. CONSENT.
MODIFICATION OR CHANGE. IF MADE. SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS. AGREEMENTS. OR
REPRESENTATIONS. ORAL OR WRITTEN. NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR. BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE. HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT. UNDERSTANDS IT. AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion. to continue to make payments under this contract. In
the event City has insufficient appropriations. limitations or other expenditure authority. City may terminate this
contract without penalty or liability to City. effective upon the delivery of written notice to Contractor. with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Councilor the Public Contracting Officer is
required before any work may begin under this contract.
21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by
reference.
Contract for Goods and Services. Revised 01/04/2011. Page 3 of 6
ConlraclQr: .
By' ~;P-~~~
Signature
#k/hn L /Up//?
Print Name
//l5ldeUt h,,//j//tJl/P~d~?1/Cler
Title ..uzC.
:~of""~~~
Department ead
~e I-tAJ ~/Q.N~
Print Name
3-<6'- II
Date
W-Q One copy of a W-Q is to be submitted with
the signed contract.
Purchase Order No.
/E&€2&
Contract for Goods and Services. Revised 01/04/2011. Page 4 of 6
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends. or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract. when executed and delivered. shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
1><: (1) I carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
)< (2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
x.. (3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
k (5) Labor or services are performed for two or more different persons within a period of one
year.
>< (6) I assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds. warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
~~/?~ ~~~/Jf >/$//// lI/tf!QcI~d1i>/Va~s..hc
Contractor (Date) .3 - 5 - /I
Contract for Goods and Services. Revised 01/04/2011. Page 5 of 6
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{
~R~" CERTIFICATE OF LIABILITY INSURANCE SAW I DATE (MMJDDNYVYl
OPID
07/01/10
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S). AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate hOlder IS an ADDITIONAL INSURED, the,policY(les) must be endorsed. If SUBROGATION IS W~IVED. subject to
the terms and conditions of the policy. certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER NAME:
Protectors ~nsurance, LLC !",~NNt:O.ExtI: I [AiC, No};
Pilot Rock Ins Agency LLC (CA)
PO Box 4669 i8'D~~SS:
Medford OR 97501 CUSTOMER ID ft. SMALL-2
Phone: 541-773-5358 Fax: 541-772-1906 INSURER(S) AFFORDING COVERAGE NArc #
INSURED INSURER A: SAIF Corporation
Small Woodland Services Inc INSURER B: Philadelphia Insurance Comp.
Martin L Main
2799 c~ Baker Road INSURER C :
Medford R 97501 INSURER 0 :
INSURER E :
INSURER F:
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED 8ElOW HAVE BEEN iSSUED TO THE INSURED NAt/,ED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AfFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID ClAIMS.
I~~~ TYPE OF INSURANCE INSR WVD POLICY NUMBER (~~J55M~) (~MJ55tMy, UMITS
GENERAL LIABILITY EACH OCCURRENCE S 1.000,000
-
B ~ ~MERCIAL GENERAL LIABILITY PGA003000 07/01/10 07/01/11 ~~~~~S (Ea occurrence) $100,000
CLAIMS-MADE ~ OCCUR MED EXP (Anyone person) $ 5,000
X PERSONAL & ADV INJURY 51,000,000
X Forestr E&O $lmil PGA003000 07/01/10 07/01/11 GENERAL AGGREGATE S 1,000,000
~'~ AGG~EnE LIMIT APPlS PER: PRODUCTS - COMP{OP AGG $1,000,000
POLICY j~8T LOC $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
- (Eaaccident)
- ANY AUTO BODILY INJURY (per person) $
- ALL OWNED AUTOS BODILY INJURY (per accident) $
- SCHEDULED AUTOS PROPERTY DAMAGE
S
B ~ HIRED AUTOS PGA003000 07/01/10 07/01/11 (Per accident)
B ~ NON-OWNED AUTOS PGA003000 07/01/10 07/01/11 $
$
UMBRELLA LIAS H OCCUR EACH OCCURRENCE $
-
EXCESS LIAS CLAIMS-MADE AGGREGATE $
- DEDUCTIBLE $
RETENTION $ $
A WORKERS COMPENSATION 433755 01/01./10 01/01/12 IT0vRYl\~I'rS I IU~~-
AND EMPLOYERS. LIABILITY Y'N
ANY PROPRIETORfPARTNERfEXEClJTlVtJ "'A E.L. EACH ACCIDENT . 500000
OFFICERfMEMBER EXCLUDED?
(MandatoryinNH) E.L. DISEASE _ EA EMPLOYE . 500000
~~SsC~~~~~~ ~~dgPERAT10NS below E.L. DISEASE - POLICY LIMIT $ 500000
,
DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES S'ttaCh ACORD 101, Additional Remarks Schedule, If more space Is reqUlred~
Per polict endorsement CG202 I it is agreed and understood that he to
cert1fica e holder is named as additional insured but only with respect
its liability arising out of the activities of the named 1nsured.
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
CITYASH THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
City of Ashland
Ashland Fire & Rescue AUTHORIZED REPRESENTATIVE
455 Siskiyou Blvd ~
Ashland OR 97520 h
,
Cot'1988-2009 ACORD CORPORATION. All ri hts rved.
ACORD 25 (2009/09)
The ACORD name and logo are registered marks of ACORD
9 rese
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POLICY NUMBER: PGA002000
COMMERCIAL GENERAL LIABILITY
CG 20 26 07 04
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED
PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s) Or Organlzatlon(s)
CITY OF ASHLAND
InformaUon required to complete this Schedule. if not shown above. will be shown in the Declarations.
Section II - Who Is An Insured is amended to in-
clude as an additional insured the person(s) or organi-
zaUon(s) shown in the Schedule. but only with respect
to liability for "bodily injury". "property damage" or
"personal and advertising injury" caused. in whole or
in part. by your acts or omissions or the acts or omis-
sions of those acUng on your behalf:
A. In the performance of your ongoing operations; or
B. In connection with your premises owned by or
rented to you.
,
CG 20 26 07 04
@ ISO Properties. Inc.. 2004
Page 1 of 1
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CITY RECORDER
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND. OR 97520
(541) 488-5300
Page 1/1
. DATE < if:,,:
3/18/2011
'::.,~. P.O'NUMBER; >.
10080
VENDOR: 001765
SMALL WOODLAND SERVICES. INC.
2779 CAMP BAKER ROAD
MEDFORD. OR 97501
SHIP TO: Ashland Fire Department
(541) 482-2770
455 SISKIYOU BLVD
ASHLAND. OR 97520
FOB Point:
Terms: Net 15 days
Req. Del. Date:
Special Inst:
Req. No.:
Dept.:
Contact: Chris Chambers
Confirming? No
;r.;:Coa:iitftv."E: "~.U,l'iE3 ,;~'f(':';:;'..;,~; ;",,-,,,. ; ..c' ,;,':;':';' '.', ',Ii.scripti,;h -,', f. , ',' '. ,: :!:! :~~<:\':;:':i',._~ .:~,Urilteric'ej:t: .: .:'c:j:~xt;-Prfce
i," ;;:.
.. n " ,
THIS IS A REVISED PURCHASE ORDER
Consulting Forester Servicers 45.860.00
Ashland Forest Resiliency Project
Contract for Consuiting Forester and
Silviculture Projects
Beginning date: September 14, 2010
completion date: June 30. 2011
Insurance required/On file
Compensation: $100.000
(Less payments of $28.190.00 and
$25.950.00 applied to PO 09630 in error)
Special Procurement
Approved by City Council Sept 7, 2010
AA~~~ ~~.,!!. ~~
SUBTOTAL 45860.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 45.860.00
ASHLAND. OR 97520
!I;,~:;Ai::counft..fiim6e'Ff1:Ti~ .'~~:_:~-:Project;; Numtler)i1.Ii:if;' Yj;.;> :<'~;Amo'Lint' :;:,'1'.: .. ~~r Ace_aunt- Num'ber';~,: ~~: ':~it:T.-,;FfrojecfNumbei_!'_:"; ~i:' i :~,.::
l;~:";mo:Unt5'"~':,:
.
E 670.08.29.00.60416 E 0001 99.400 45 860.00
.3~ rh>
.d2~ ~
f'y V
AutK6rized SIgnature
VENDOR COPY
I FORM#3 I
A r:equest for a Purchase Order
REQUISITION
CITY OF
ASHLAND
Date of request:
Required date for delivery:
3.18.2011
3.25.2011
Vendor Name
Address, City, State, Zip
Contact Name & Telephone Number
" Fax Number
Small Woodland Services. Inc"
2799 Camp Baker Road. Medford. OR 97501
Marty Main, 541-535~603
N/A
, SOLICITATION PROCESS
~ Exemot from ComDetitive Biddina D Emeraencv
Reason for exemption: D Invitation to Bid (Copies on file) D Written findings attached
Soedal Procurement-See Findin~s Date approved by Council: D Quote or Proposal attached
D Small Procurement CooDerative Procurement
Less than $5.000 D Reauestlor ProDosal (Caples on file) D State of Oregon
Note: Total contract amount, including any Date approved by Council: Contract #
amendments may not exceed $6,000 D State of Washington
Intermediate Procurement D Sole Source Contract #
GOODS & SERVICES D Written findings attached D Other govemment agency contract
$5.000 to $100.000 D Quote or Proposal attached Agency
D (3) Written quotes attached Contract #
PERSONAL SERVICES ~ SDecial Procurement D Intergovernmental AgrEement
$5.000 to $75,000 ~ Written findings attached Agency
D Less than $35,000. by direct appointment D Quote or Proposal attached Contract #
D (3) Written proposals attached Date approved bv Council: Sent. 7'" 2010 Date approved by Council:
Description of SERVICES
Total Cost
Consulting forester services related to City's work on the Ashland Forest Resiliency Project to
include planning, development and execution of silviculture projects in the Ashland Watershed on
U.S. Forest Service land.
Item # Quantity Unit Description of MATERIALS
f$~OO;qo-O-RQ:::. .~. '
~_. _.~""'--'--'"'-_._" . - -. --
, ~..,;.,.~.._.....
r'T6j'Aa::"CoST::';~
D Per attached QUOTE ~~~j~:~~9:,+?"':~'<;
) '''':-'.,. ..:,.~~:~ _:..-~::: ;,..,:,);:.:::::::.~,
Unit Price
Total Cost
Project Number 000199.450
Account Number 670.08.29.00,604160
Account Number
. . . .
--- -- -- -- ------
Account Number ___ - __' __' __' ______ Account Number ___' __' __' __' ______
'Expenditure musl be charged to (he appropriale account numbers for Ihe financials to refiect the actual expenditures accuretely. Affach extra pages if needed.
By signIng this requisition form, I ceriily Ihat the infonnation provided abova meets the City's public contracting requirements, and Ihe documentation can be provided
upon request /J /'/
Employee Signatur~ :c~ Ilepaflment Head Signature:
Additional signatures (if applicable):
~~
Funds appropriated for current fiscal year:
t!P / NO
,4/~
Finance Direclor
J/!r/;/
Date
Commenls:
G: Finance\Procedure\AP\Forms\Form #3 - Requisition for SWS
Updated on: 3/1812011