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Home My WebLink About1978-0221 REG MIN ;\-, & :'~ 1_.....; , . MINUTES OF THE REGULAR }lliETING ASHLAND CITY COUNCIL February 2l, 1978 e .i RoU CALL Mayor Prickett called the meeting to order at 7:30 P.N, folloHing the Pledge of Allegiance on the above date in the Lecture Hall at Ashland Senior High School, Present were Hamilton, Laws; McCannon, Ragland, Drescher and Phelps, APFROVAL OF MINUTES McCannon requested that minutes of the regular meeting of February 7, 1978 should be corrected to state that Margaret Skerry Has reappoint- ed to Hospital Endowment Committee and moved that minutes be approved as corrected, Ragland seconded and on voice vote, all YES, PUBLIC HEARING CUP !1198 APPEAL COLONY INN APTS. *~~ City Administrator Almquist asked that the folloHing be made part of the record on CUP #198:~Letter from Frontier Nanage.ment Corp, to Mayor and Council dated January 23, 1978; letter of December 19, 1977 from Frontier Managrnlent Corp. to Planning Commission; Staff report dated January II, 1978, and minutes of the Planning Commission of January II, 1978, Almquist asked Planning Technician Hi.nterowd to review denial of CUP !/198 by Planning Commission. WinteroHd revie,.,ed application of Colony Inn Apartnents to utilize complex for travel- lers, accommoda tions and said that the t"o maj or reasons for denial were the potential availability of additional accommodations for this purpose as of this summer (161 units, Ashland Hilla, 80 uni.ts, Mark Antony Hotel and recent plan for 54 units near Knights Inn); secondly the Planning Commission was COl1Ct::':Lllt::':U h'i. t1'1 ci pJ::e.::(:J'::I."i~ Hhich would be set and this is in relationship with the Toormahlen request of a similar nature. On McCannon's question as to the com- pletion of Mark Antony room and Ashland Hills, Hinterowd said that both are working to a June I date for availability. Laws asked for major reasons Thormahlen' s denial and ,.,as told by \hnteroHd that th,' fact that the location is in an established single-family resid- en'ial neighborhood and because of the criteria of no adverse effec~s on the neighborhood for conditional use. Winterowd said traffic was another factor. Ragland said he noticed that-' condi.ti.ons placed on Colony Inn approval previously called for gravel topping to be spread over any muddy areas of parking area and that trash cans be screened and noted that muddy areas had not been treated and ,wndered if trash cans had been screened, Hinterowd said he thought screening had been taken care of but that applicant had not conformed to grav,d condition because of lack of rain and applicant: didn't think it nec- essary when it was put into use. On McCannon's question as to whether or not there will be more accommodations needed other than those mentioned earlier, Winterm,d said that Bill Patton of the Shakespearean Theatre had submitted figures at the Thomahlen hearing which would indicate there will still be a need even considering cc~- pletion of units mentioned previously. Drescher suggested that the condition be worded "depressed" area in place of the Hord "muddy". Mayor Prickett opened the public hearing and W. H, Hampton III representing Colony Inn said the two disadvantages with the Thormah- len request were the location and lack of advance registration for accommodations, Hampton asked Council to refer to letters for the record written by tHO neighbors,~Amy Curtis and "Donald Dedrick which indicate their approval of the proposed use. '"'~ 2/7.1/78 Pg, 1 .-- ..., Regular Meeting 'i\",a ~ .... 1'UBLIC HEARING : Cplony Inn cont. PUBLIC HEARING Comprehensive Plan Density Change-Mary Jane Farm Zoning Jackson County Homebldrs. Ashland City Council .!-/ LA lid t'g. .!. e Hampton also requested that the following letters be made a part of the record: (t&t7:u../,-" ./) Hampton deferred to Billy Hhorton of Frontier Management Corp. (rep- ,resenting Colony Inn investors) relative to rates "ho stated that for one or t"o per room the rate would be $14; for 3 persons $17 and' $19 for four persons sharing a unit and said this did not incluae the linens which, if needed, would cost an additional $2 per person, Lou Hershberger 959 Terra who lives across from the Colony Inn said other than the condition of parking facilities, he feels there is nothing objectionable about the use. Hampton cited need for housir'.g for" school children, college students, senior citizens etc. for short- term low cost housing. Drescher asked for assurance from Whorton that there "auld be no rate increase during the season which Whorton agree' to. Phelps critized the management '8 failure to comply with conditio! set previously, Laws submitted statistics from OSFA survey which sho"ed that over 91% of theatre patrons live over 100 miles from Ashland, many needing' accommodations in the area which completion of Mark Antony and Ashland Hills will still leave need somewhat unfilled, On Ragland "s question as to "hy the ,problem exists in the summer only when it is a year-around situation, lfuorton said that 65% of the college students are out of town during the summer and the vacancy factor is extremely high. Laws moved to uphold appeal; Hamilton seconded. Drescher ri~ked that motion include c.h2.ng<=. of language in condition from '-'muddy" to lldepressed". Laws agreed and on roll call, Hamilton, McCannon, Drescher and Laws voted YES; Phelps and Ragland opposed the motion. MOTION CARRIED. Gil')ert Wagner of 920 Mary Jane referred to a letter written Januarv 10; 1977 asking that the property right off the boulevard nut be ch~~ged from medium to hi~h density and the Planning Commission agreed to keep it medium residential, ,ragner said that he has been under the impression it was still medium residential and now learns it is high density. Wagner objected to zone change saying that there are already plenty of apartments in the area, that traffic is heevy and said there are three water connects which would serve three resi- dences, Hagner said he was speaking on behalf of the six other families in the immediate area of his home, and asked that reconsider ation be give.n. Raymond Locke,' 152l E, Main Street voiced his concern about future land use in the area bet"een E, Main Street and Bear Creek where it is presently zoned for exclusive farm use and that some farms exte~d across Bear Creek and to divide the land would discourage fanning b:. eliminating any of the land. Locke asked for reconsideration. Richard Stevens of 1070 Emma Street, representing the Jackson Count)' Homebuilders urged careful consideration be given the goals and guide, lines set down by L.C.D,C, before final adoption of the plan, Stevens had expressed concern at the previous meeting and asked tha: his presentation be made part of the record. Cynthia Lord said the Homebuilders should have beco~e concerned far sooner and become involved in the formulation ot the plan, 2/21/78 Pg. 2 Rep,ular Neetinp, ,-e . . Comprehensive Plan Hrg. Ordinance Adopting CP Supplemental Budget Approval of Minutes Street Cutting Requests Street Vacation - Prim St. Leonard Street ~ Ivy Lane paving petition Summerhays Appeal #MLP341 Southern Or, Recycling PUBLIC FORUM Ashland City Council 2/21/78 Pg, e Leroy Conway, 936 Mary Jane agreed with Wagner on density and asked that Council reconsider. Albert Guthmiller of 929 Mary Jane complained that the view was a factor a,t one time and now is practically gone due to apartment houses in the area. Almquist asked that Item 5 'of Ordinances etc. be deferred since a meeting with representatives of B [, G Properties (Oak Knoll Area) has not yet taken place. The City Administrator gave figures on Building Department saying that in the first seven months the volume exceeded that estimated for the twelve month period, Jack Mills with local plumbing firm commented that the building industry is slowing down and the build- ing department should be able to get along with a little part-time help and asked if the new weatherization inspector could fill in that capacity. Almquist said that the weatherization man is booked up three weeks in advance. Mayor Prickett closed the public hear- ing and said the resolution will appear later on the agenda, Ragland moved to.accept all minutes; Hamilton seconded and on voice vote passed unanlmously, Two requests for street cutting on Harrison Street were considered 2nd McCannon moved for approval; seconded by Ragland and on roll call vote, passed unanimously, A memorandum was read from Alsing relative to petition requestip~ thf vacation of Prim Street betve~n Tucker and Sheridan. Hearing was set for' early April to allow time" fOJ;., necessary advertising. A letter and petition from resid."nts of Leonard street was read concerning the proposed opening vf an unimproved road west from 'Leonard Street and Director of Public Works was asked for comment, Alsing stated that this part of the street is dedicated but has never been opened up, He said he had been approached by the owner ,.about a year ago asking what he had to do to get the street opened up 'and Alsing gave him the conditions including it was to serve a single family residence and that any other split would necessi.tate further conditions. After some discussion as to grade etc., Laws requested a map so that the proposed site can be physically inspect- ed, and the matter placed on the next agenda, Mayor Prickett set March 7, 1978 at 7:30 P.M. for public hearing, Prickett set March 7, 1978 at 7:30 P.M, for public hearing, A letter from Southern Oregon Recycling Team (SORT) was read request- ing public endorsement of recycling efforts. Gail Silverman gave the background of the group, and Drescher,moved that Council'give expression of public support; Ragland seconded and on voice vote the motion passed unanimously. - Frank Phillips of'813 Beach St complained that he had been denied certain information relative to Police policy and/or standard of procedures on a recent Saturday morning. '2(21/78 Pg. 3 Regular Meeting ,e .. .. ,PUBLIC FORUM cont. . Policy - Police Dept. Oak Knoll Agreement Minutes of 11/22/77 clarification request MAYOR'S APPOINTMENTS MAYOR'S ADDRESS ; FIRE CHIEF APPOINTMENT JCFD #5 District Assets Ashland City Council 2/21/78 Pg. 4 e Rebert Ellis suggested that policy be examined and procedu~e" be taken out and policy be made available for the public. Considerable aiscussion took place [, the Mayor requested that Councilman Laws and Drescher meet with the City Attorney to go over the policy to ensure that police procedures relative to certain law enforcement be excluded. Councilman Phelps reported that he had heard from Bob Lima of Oak Knoll relative to misunderstanding of Council's intent regarding implementing police assistance to control noise etc. at Oak Knoll and asked for clarification regarding Chief Hays' prerogative as to if and when police will be required. McCannon moved to place on this agenda; seconded by Phelps,' 'On roll call vote motion pass eO with Phelps, McCannon, Laws, Hamilton and Drescher voting YES. Ragland opposed. McCannon moved to modify terms of agreement, There was no second and Council agreed to having a subcommittee meet with Oak Knoll principles to work out the language in the agreement. Prickett appointed McCannon, Hamilton and Phelps to meet with City Attorney, Lima and Sullivan and' report back to Council at next meeting (reg,) Prickett appointed Dick Calkins and Mike Morse to the Hospital Endm.ment Committee; David Hoffman and Jeff LaLande were appointed to the Historic Commission. McCannon moved for acceptance; Phelps seconded and on roll call, all YES. McCannon moved to take app6intnlent of Planning Co~issicner of~ the table; Ragland seconded and motion passed unanimously on roll call vote. Prickett nominated Gordon Medaris to Planning Commiss- ion. Phelps sa~d,he felt a,nominating committee should screen and submit names, Prickett said that several years ago Council decid- ed Mayor could appoint someone and that he feels in Medaris j'e has a background lie, fee'l's would. "alance the Commission, Phelps ~did that while he is not opposed to Medaris personally, he feels ;,e should have use of broad talent available in the area. McCannon moved for approval; Ragland secondea and on roll call, Ragland, McCannon, HamiTton and'Laws voteq in favor. Drescher and Phelps voted in opposition to appointment. Mayor Prickett deferred his annual address because of the hour and length of the agenda, Mayor Prickett recommended that Larry R. Drager be appointed Fire Chief; Phelps so moved; seconded by McCannon and on roll call, passed unanimously. Almquist read a letter he drafted for the Jackson County Fire District No, 5 proposing division of district assets because of land (Oak Knoll Annexation) withdrawn from fire protection dis- trict. McCannon. moved that City Administrator be given authority to send letter,;, Ragland, seconded and' on roll call, all YES. 2/21/78 Pg. 4 , Re~ular Heetin~ './e . '. , . , E~glish Lecture Hall rental . ORDINANCES, RESOLUTIONS & CONTRACTS Cemetery regulations ord. Electric Rates - Ord. Water & Sewer Schedule Connect/Disconnect Rates Ord. to change certain misdemeanors to infractions Airport Rules [, Regulations Police Department repres- entation Teamsters #223 Resolution-Supplemental Budget Departmental Reports 7idH/ L i~~ Nan ,Franklin City Recorder Ashland City Council 2/21/78 Pg, 5 e Mayor [, Council agreed that English Lecture Hall would be meeting place at $35 per meeting for Council and Planning Commission and that use or procurement of sound system would be investigated. Drescher moved for adoption of ordinance given second reading by title only and Laws seconded. On roll call vote, passed unanimous- ly. First reading by title only of an ordinance adopting a revised schedule of rates for electric service. Drescher moved to second reading; seconded by Phelps. On roll call Drescher, Phelps, Laws, McCannon, and Hamilton voted YES. Ragland opposed. First reading was given, an ordinance adopting a revised schedule of water and sewer connection fees, Almquist said a correction was needed where fee was called for 3" and said it should read 4". Drescher moved as corrected; seconded by McCannon and passed unanimously on roll call vote. Almquist gave Eirs,t, lCead.ing, of an, ordinance and Salter explained it was decided to accept reconnnendation of Judge Hunsell and Chief Hays by deletion of Section 7, Ragland moved to delete Section 7 and moved to ~econd reading; Drescher seconded and motion passed unanimously on roll call vote. R,qding by title only was given a resolution adopting rules and r, gulations pertaining to the Ashland Municipal Airport. ~res- c. er moved for adoption; Hamilton seconded and on roll call, passed unanimously. A resolution certifying Teamsters Local Union No, 223 as exclus.,.. ive bargaining representative for Ashland City Police Officers Association. Drescher moved for adoption; seconded by Hamilton, Motion passed unanimously on roll call vote, McCannon moved for adoption of resolution adopting Supplemental Budget; Drescher seconded and on roll call, all YES. McCannon moved to accept departmental reports for January 1978, Drescher seconded the motion and on roll call passed unanimously, Prickett adjourned the meeting to February 28, 1978 at in Council Chambers with Jackson County Commissioners, adjournment was IO:OO p.m. 7:30 P.M. Time of ~ 'i . .-/ ~. STAFF REPORT January 11, 1978 e AFPLICATION: Continuation of Conditional Use Permit 198 r . APPLlCAN!: Ashland Colony Inn, Billy L. Whorton ," LOCATION: 725 Terra Street (tax lots 3400 and 3500, assessor's map 5DA) LOT AREA ApproximatelY,2.55 acres'-- ZONING: R-3:l.2, Multiple-family residential - COMPo PLAN: Medium density residential ORDINANCE REFERENCE: 18.08.482 and 18.28.030 C PROPOSAL: of June 1, To utilize existing apartments as traveller's accommodations during the period 1978 to September 30, 1978 to coincide with the Shakespearean Festival. BACKGROUND: This application was approved last year with the following conditions: 1) 2) That any trash receptacles on the premises be shielded from publi~ view; That a "pourous material", such as gravel, be spread over any muddy areas of the proposed parking area; .; I 3) That use of the apartments as "travelers' accommodations" be limited to the - period of June 1 - September 30, 1977. APPLICANT'S FINDINGS: (See attach~d three pages from Billy L. Whorton, Property'Manager.) ANALYSIS OF APPLICANT'S FINDINGS: Each of the criteria listed above must be adequately addressed before a conditional use permit change may be granted. The more drastic the proposed change, the greater ,the burden of proof on the applicant. Note that the applicant's findings are virtually identical to those 'submitted last year, Note also that the Mark Antony Hotel, the Ashland Hills Mot~l, and the Black Forest Motel are all scheduled to open for business in 1978. The appli~ant should be prepared to address the question of "public need" in more depth at the public hearing. Staff would suggest, too, that should this application-be approved, specific reasons for approval be given since a travellers' accommodations proposal was denied at the December meeting. If this application is approved, staff would suggest the following conditions: 1. That additional "pourous material", such as gravel, be spread over any muddy areas of the proposed parking area. 2. That use of the apartments as "travelers' accommodations" be limited to the period of June 1 - September 30, 1978. azzA..~ .o/2;jV,~ :;--. PUIjLIC HEARING CON~ 11198 CO~~IN ' . ,/ A request for a continuation of Conditional-Use Permit #198 to allow/ b~ use of Colony Inn apartments as travelers' accommodations in an R-3:\I' \ multiple family residential zone. Site is located at 725 Terra Ave lot 3500 and 3400, assessor's map 15AD. Mr. Billy Whorton represent " Ashland Colony Inn. . Winterowd discussed the request for the continued use of CUP #198 and commented on the hotel/motel accommodations that would be ready for summer use. He also commented on the CUP criteria which he said must be adequately addressed by the applicant. The Commission expressed' ;/ concern ~bout the effect of traveler's accommodations on the new hotel and motel businesses. Alderson also mentioned that the area which the ,Com- mission-requested be filled with gravel, under the original"conditions of CUP #198, was still a'mud hole, and she'felt the applicants hadn't comple- tely complied with the Commission's wishes. Mr. Bill Whorton, Palo Alto, said 'he felt the Ashland Hills motel and Mark Antony Hotel would be dealing with different clientele than Colony Inn and therefore should not cause problems," He said the conditions have not ,/ " APC, l-II-78, Pg. II, changed that much since last year. Mr. Whorton said the parking area was not filled with water last summer, as a matter of fact they had to mow down the vegetation there so it would not be a fire hazard, so they did not gravel it. He said they would gravel it if needed, but they did not feel they had violated the conditions imposed last year. He said they had 1,038 guests last summer and t~ey also paid motel tax. Lou Hershberger, 959 Terra, said he lives across from Colony Inn and would disagree with Mr. Whorton on the parking need because' in rainy weather the extra parking area is so muddy cars get stuck there so they park along the street causing congestion. He said he did see several buses parked at Colony Inn last summer but other than the problem with students cars when the parking area is muddy there were no ,problems in the summer with the guests. Mr. Whorton said he had talked with Shakespearean Fest~val Manager Bill Patton who told him Ashland has the fourth largest theatre of its type in the U. S' and that most of the visitors stay outside of Ashland because of lack of accommodations. There were no further comments from the public and the Hearing was closed. Shapiro said he had talked with the Chamber of Commerce manager who said the Chamber was planning not to endorse the guest housing concept this year. He reminded the Commission that a guest housing request had been turned down at the December meeting and he feared that approval of such requests would result in applications from allover town. He said he was not against the need for visitor's accommodations, and he knew that owners, made more money by renting apartments and rooms by the night rather than by the month, but he felt this was not a good idea - that the need was more appropriately handled by motels and hotels. Billings said he felt the applicant did not violate the graveling requirement because the area was not muddy in the summertime. Hansen said she agreed with Shapiro's ideas. She felt approval of the request would be opening Pandora's box and using apartments and private homes was not the way to handle the need for tourists and travelers. Hansen said the City has been trying to encourage people to come into town and improve public accommodations and that allowing requests such as the one in questiqn was not a good way to promote this encouragement. Alderson said she agreed with Shapiro, and although it was a hard decision to make because of the need for public accommodations, approving requests such as this would cause problems. Shapiro moved to DENY the request for continuation of CUP 11198. Second' by Alderson. PASSED unanimously by roll call vote. I I I I t aI4~' ..y.:.//7J'~ t'~. .4-- ,~,,' 1,,./ . " ~ . ..' {- _~~ t ..... <,.: '! " '%;;" . ....) "'. ", r-....... -;::_. . _.~; ~".J ~ '- -: -. '. -/- .:~:..~ e !:.'- .'"' 750 WELCH ROAD, SUITE 325, PALO ALTO, CA 94304 PH,415/326.8250 Clarence "AL U Swearingen PRESIDENT ~-" ~ 4". 4' ,~ " . ~. .<;:~ ,:,"~ '" .\\ " . ",\ .. ... ,,;. } .J ~ ......---. ~ Honorable Mayor and City Council Ci ty Hall Ashland, Oregon 97520 .,:. i .- 1 :~ "; . -~ ~ '. vJanuary 23,1978 Attn: Mr. Brian Almquist , 1 Ladies and Gentlemen: We are writing to appeal the January 11, 1978, denial by the Ashland Planning Commission of ~onditional Use Permit #198, which would have allowed the Ashland Colony Inn to be used for a traveler's accommoda- t,ion, BACKGROUND: To be granted a Conditional Use Permit (CUP), an estab- lishment must meet these criteria: 1. The establishment, maintenance, or oneration of the pro- Posed ~s~ does 110t a~verse1y affect the he~lt~,",.,- ~a~etv DO~~O rnnI.~l~ _ ~, _ _ ........ ~,.. ~~......, .h"" ___: comfort, or general welfare of persons residing or working in the neighborhood. 2. The proposed use is not detrimental or injurious to property or improvement in ~he neighborhood. 3. The pro'osed use is not detrimental to the general welfare of the City, and fulfills a public need. During the January lIth hearing, the consensus was that the Colony Inn met all criteria for issuance of a CUP with the exception of "fulfills a public need"." The staff contended that, with the opening of the Mark Antony Hotel and ~he likely opening of the Ashland Hills Notel, our application raised a question as to public heed. The Planning Commission concurred in the staff's position \;ithrespect to need and denied our request, We submit that the dramatic increase in attendance (see enclosure 1) at the Shakespearean Festival over the past ten years has created a corresponding increase in need for lodging. Please note that Festival attendance has increased by 276% or 17,000 per year over the past ten years. There has not been a corresponding increase in motel and hotel accommodations, Expressed another way, the capacity of the three ~ 46:hf~~ , .. .e " Honorable Mayor and January 23, 1978 Page tKO Ci ty Counc i1 . ", " , ~ Elizabethan theatres is a minimum or 1,940 persons per day. The num- ber or available hotel and motel rooms is approximately 250, including the ~la rk Antony Hate 1. We rurther submit that it is unlikely that the Ashland Hil'ls Motel will be readv in time ror the Summer Festival. Accordingly, the traveler's accommodations situation this yeari's essentially the same as last year. ' 'i .. .~'" ..1: -~ ...:- " ~ .:~~ -::- THE COLONY INN IS UNIQUELY QUALIFIED TO MEET THIS NEED: In essence, Ashland ,has a need ror lodging accommodations in the summer months that does not exist the remainder or the year. The Colony Inn, being a student housing complex, has the reverse problem. It has high rentals in the raIl and winter months and a large vacany ractor in the summer. Thus the Colony Inn is ideally suited to oper- ate as a traveler's accornmoda tion. By granting the' CUP ,the City Ci',n increase its capacity for meeting the lodging needs or the Festival visitors without burdening the,motel and hotel industry with another establishment which would be competing with the industry for business in the fall and winter months, . It should be noted that the Colony Inn provides a special service to groups that is not generally available through the motels and hutels, By offering economy rates, advance reservations, and group accommoda- tions, we make it practical ror high schools, colleges, senior citizen groups, etc., to attend the Festival which Ke might add is the bulk of our trade. OTHER ISSUES RAISED BY THE PLANNING CO~~IISSION: The Commission felt that we had not complied with their wishes regard- ing last year's permit by railing to gravel the proposed parking lot adjacent to the Colony Inn, We did not gravel the lot for these reasons: First, we were able to accommodate the guests in the paved parking areas. Second, the weather was such that there were no muddy areas during th~ Festival period. Had it become necessary, we would ha~e graveled the lot. If it is made a condition of our CUP, we will gravel the proposed parking area. It was stated during the hearing that ". . ,owners made more money by renting apartments and rooms by the night, rather than by the r,lOnth"." This is true, assuming every room is rented every night. Last year the Colony Inn rented 508 rooms for a total Festival income of SI9,6~S (see enclosure I). This equates to less than one month's normal incc~e when cleaning costs and other operating expenses are deducted, lIe are not making inordinate profits rrom the Shakes'pearean Festival trade, but it does help in meeting operating costs and debt service. " ...- Honorable ~layor and City Council January 23, 1978, Page three, . --- ";: ,~ I .' ~ " .' -~ ~ ISSUES RAISED BY OTHERS: ."'? It is significant that not one ~erson (including hotel and moteY owners') appeared to oppose the issuance of a CUP to the Colony Inn. " ,OTHER INFORMATION PROVIDED: .~, Attached at Enclosure 1 is a statistical summary. Attached at Enclo- sure 2 is our 1978 CUP application. Enclosure 3 is a check co~ering the filing fee. i' .~ ; IN Sm'lHARY~ -:.-; Approval of our CUP application will have these positive effects: 1. It will allow Ashland to expand its reservoir of rooms to meet a demonstrated need, 2. It will benefit Ashland by providing an additional source of lncorne to the City and business community. , 3. City of Ashland will receive approximately $1000,00 or more Motel tax as they did in 1977, 4. It will make it more feasible'~or groups and organiiations to attend the Shakesperean Festival: It is our belief that a favorable finding is warranted in this case. ,:11 Thank you for your consideration in this matter. " Respectfully submitted, ASHLAND COLONY INN INVESTORS I~':-)Y \, \~ff//:;~~/d~~~--u",-, ----~ -, Prop~rty Manager for FRO;-';T I ER ~lANAGHIENT CORPORATION i ' General Partner BLJ sh Enclosures: 3 ~; I ~i '.- ~- . .. . STATISTICAL SUK\lARY (1977 Shakespearean Festival) ATTENDANCE: 1967,: 62,364 1977: 232,453 (A 174% increase - 17,.0'00 per year ;increase) , ' COLONY INN DATA: Groups: Large (8 or more): Small & Families ' Total Groups 23 185 2'08 TOTAL INCmIE: $19,648.'00 ,MOTEL TAXES 'PAID: s 98),40 TOTAL GUESTS: 1,035 AVE~~GE PER DAY: 8,6 AVERAGE LENGTH OF STAY:2-3 days TOTAL ROOMS: AVERAGE # ROOMS PER DAY 508 4.2 u -e J: _,00 " , MOTEL & HOTEL ROOMS AVAILABLE: .', " ,,' , Approximately 250 (Includes Nark Antony Hotel) THEATRE CAPACITIES: Elizabethan: Bowmer Black Swan GUESTS BY MONTH: June: July:, ,Augus to: September: TOTAL TYPICAL GROUPS: College Students High School Students Teachers College Professors Families Seniorr:itizens Organiz".tions " , 1200 600 140 I '<:'. ,::~ '-f .-.} i 158 272 407 198 ]035 " --~. ~ -."'--- J (e I - 900 Park Ashland, February Street OR 97520 14, 1978 Mayor and City Council Ashland City Hall Ashland, OR 97520 Dear Mayor and Councilmembers: My name is Amy Curtis and I live at 900 Park Street, next to the vacant corner lot owned by the Colony Inn and used for parking in the summers. During this last festival season I was not bothered by dust, noise or anything else from the use of the Colony Inn by festival patrons. I have no objections to a con- tinuance of, this use. Very truly yours, Amy Curtis ~ L '-=..J--,........tA...~./~) C"-- o ~/y!..-,{.~,v c!- ,> ~d~ ;;z/PI/?I)~~ ~- - , e " 1929 Verda Street Ashland, OR 97520 February 14, 1978 Mayor and City Council Ashland City Hall Ashland, OR 97520 Re: Colony Inn Ladies and Gentlemen: As a resident of 1929 Verda Street, I would like to state that the use by the Colony Inn for playgoers during the Shakespeare season has not increased in any manner the normal problems attendant with living near an apart- ment complex. In fact, the traffic and noise is probably less during the summer months than at any other time. I am not opposed to your allowing this type of use during the summer months. Yours truly, Donald H. Dedrick, Jr. . ' e ----- SPEND YOUR SH REAN VACATION . ........ , j '. The, COLONY INN is an inexpensive, :ne",,_ dean" ' comfortable complex -'particularly well designed. far use by Festival visitors, ' , Each room is available "- through advance , ' ' reservations for <:!.nly... $1'0 per night, with one or two. Eoch.4 rooms share 0 lorge modern kitchen ' , . ond two boths, .. , hi' $3"""L 4" I -$300' T r~ peop e per room... eo",,;, peop e... . Weekly rate..,one per room - $45,00 , ' . ...twoper, room' $54.00 , (No Pets) . i' 'The Colony Inn offers TV cable, a public phone, au ice machine,' HEATED POOL (Summers), AIR CON- DITIONING, ,a picnic area, and LARGE KITCHENS ,(no utensils) to its Festival guests. In' an effort to cut the cost of our program to visiting groups we,do not privide linen in the rooms and encour- age guests to, bring their own sleeping equipment, Lin- en packs are, however, available through the manager at ~ a cost of $2.00 per pack. : ....,. . The Colony Inn aC,commodations areavailcible only through advance reservations, . ' HERE'S HOW TO FIND US! .... J g 1725 ,Terra Street" Ashland, Ore,' II ' ' 0-' , ~,alan:v Inn' 4 Siskiyau BIv~ ~1 ,Ta the Festival, I ...ADUL llNDEPENDENT LIVING 6 Blocks South of sbc 725 Terra Ave. . 482-2668, , - ,nn Modern, new, clean and comfort-' 9ble~ withpl~nty cif parking...just " one of Colony Inn's te'rrific features! ' Modern kitchens with all the,con- veniences can save you money on our vacation! c,?mfortable living one of many con., ~' ,;it , Large'Swim'ining pool! I .! " " ~ ~ II looJ ~ I --i~lony ~ ~'."",/'..,. .ii,,"lnn c'ti*Yi'" i)c, fl'" J:.~ )1.0 '~ ;:J~ ~ \" e I have received word that you are intending to visit or have in past years visited the Shakespearean Festival, We have a beautiful housing facility particularly well suited to provide housing for visiting groups, families, and coupl es. ' We have developed an attractive low-cost housing program. The rates are as follows: 1 or 2 per room 3 per room 4 per room $12.50 per night 14.00 per night 16.00 per night We encourage groups to come equipped with sleeping bags and pillows, but linen is available at $2,00 per pack, if needed. It is essential that payment in full and a letter of confirmation be sent to Nancy Kirk at the below address as soon as possible, but at least two weeks prior to arrival in order to confirm the reservation, In the case of cancellations, these monies will be refunded in full, minus a 10% handling charge, If cancel- lation is not made within 2 weeks prior to occupancy, all monies will be forfeited. The Colony Inn is a new, clean, comfortable complex and is particularly well suited for use by Festival visitors, It offers TV cable, a public phone, an ice machine, heated pool, air conditioning, a picnic area, laundry facil ities, recreation room and large kitchens (no utensils), We look forward to helping you enjoy your visit to Ashland as much as possible, If you have additional questions, please call or write our home office in Palo Alto (415-326-8250) and ask for Nancy or Bonnie, You can also contact the Manager at the Ashland Colony Inn (503-482-2668) for information, Sincerely, FRONTIER MANAGEMENT CORPORATION It~~ Nancy Kirk P.S, Please call or send your reservation soon, as available space is going fast, 750 WELCH ROAD, SUITE 325 . PALO ALTO, CA 94304 . PHONE (415) 326-8250 ~ '-..---.,-- ---- ' , . " . DIRECTIONAL MAP . e (. , . - NORTH Z ~ - '" 725 T ena Street, Ashland, Qr.. D S,O,C. ~ ~ .. ... I "',".. '"" - I. " I I I Siskiyou Blvd. .. 'TO FESTIVAL . Six Blocks GUEST SATISFACTION AND ENJOYMENT ARE ABSOLUTELY OU'R WAY OF LIFE!! <> . ~:): /- .:"'::::::,:.._-- :O( L~!'Cr~~.: ~;)'5;;; t'-'! ..._-' ._, --r. ' \..;11 ., ,.. . . . . u__-..:"._ ----~ \.. ..:'-:: .,;:....: /1 (f~c~~ [~ '"~) - - -'I Floor Plan In lido locking Door @ Colony . . Inn 7?~, ~4u - '?tJ.I!.~ , $.J- ~ ~ ~ ~;ct~~ Welcomes Your Group to the Ashland Shakespearean Festival ~X- o G ~~ The COLONY INN is an inexpensive, new, clean, complex - particularly well designed for use by Festival visitors, comfortable AMENITIES - The Colony Inn offers TV cable, a public phone, an ice machine, heated pool (late spring and early summer), air conditioning, a picnic area; laundry facilities, "rec room, and large kitchens (no utensils) to its Festival guests. We have developed an attractive low-cost housing program. A single room with 1 to 2 persons is a minimum of $10 per night. When 3 persons occupy a room, the rate drops to $3,50 per person, and with 4 to a room, the rate is$3,OQ per person, Weekly rates are also available upon request, Each accommodation is equipped with 2 single beds and there is a maximum of 4 people to an accommodation (2 on the beds and 2 on the floor!. Each 4 accommodations share 2 baths and a large modern kitchen. In an effort to cut the cost of our program to visiting groups, we do not provide linen in the rooms and encourage guests to bring their own sleeping equipment. Linen packs are, however, available through the manager at a cost of $2,00 per pack. The Colony Inn accommodations are available only through advance reservations. We are having a rather enthusiastic response to our special festival programs and it will be necessary, therefore, that you send your reservations as early as possible, TO RESERVE: Call or write the Resident Manager, Colony Inn, 725 Terra Avenue. Ashland, Oregon 97520; phone (503) 482-2668, or contact Bill Terway or Dorothy Larson at 1935 N,W, 9th Street, Corvallis, Oregon 97330; phone 15031753-1271. We are looking forward to helping to make your visit to Ashland as enjoyable as possible, " GUEST SATISFACTION AND ENJOYMENT ARE ABSOLUTELY OUR WAY OF LIFE!! . _d by Frontier Management Cor.tion and Portners, 317 Town ond phone (4151 326-8250, I ' Palo Alto, california'_ ...~._~ -- r__--:- ,__,.....~ ~ -' ---- UNIVE~SITY OF ~EVllDll - DEPARTMENT OF ENGLISH RENO CAMPUS February 16, 1978 Helen Horton, Manager Ashland Colony Inn 725 Terra Street Ashland, ,Oregon 97520 Dear Ms. Horton, It has come to my attention that you are having some difficulties with the city fathers of Ashland concerning the use of the Colony Inn during the summer for housing those of us who attend the 'Shakespeare' Festival. It is my personal hope that you will be successful in your attempts to convince them that the Colony Innis a tremendous asset to those of us who bring groups of students to Ashland. As you know, for the past two years I have brought a group of 30 from the University of Nevada, Reno, to Ashland to attend the festival in mid-July. We have found the living arrangements offered by your Inn most conducive to our attendance of the plays and to our being able to stay tOgether as a group. I have had my students frequently say that it is in part due to the, atmosphere of the Inn that we are able to hold our discussions about the plays in a fairly informal setting, and that this fact has made their stay in;, Ashland most enjoyable. We at the University must consider how to package a week's program such as we hold in Ashland, and part of our consideration must necessarily be housing costs. In earlier years we had found it difficult to obtain reservations from mo,tels and hotels at ,the 'particular time 'when we would come to Ashland. In addition many of the motels charged rates that would have been prohibitive 'to our package. The rates at the Colony Inn have be'en reasonable enough to offer to our students a package deal which was not beyond their means to pay.' ' I do hope that you will be successful in your endeavors to convince the City Council of Ashland that without the kind of housing that you offer we might not be able to continue with our annual tour to Ashland. Sincerely, ,j)-~ -W~, /~" David WID. Hettich Professor of English Director, ,Ashland Shakespearean Summer Tour DWH/mf A DIVISION OF THE UNIVERSITY OF NEVADA SYSTEM aa~ 76/hp ~ SCHOOL DISTRICT NO. 4J THOMAS W, PAYZANT, SUPERINTENDENTe WINSTON CHURCHILL HIGH SCHOOL 1850 BAILEY HILL ROAD EUGENE, OREGON 97405 February 7, 1978 To Wh0Ill It Ma;y Concern: .. For some years now I have been bringing a student group from our Advanced Placement program to the Shakespearean Festival as soon'as school is out in June. ~. . . The apartment quads at The Colony Inn in which my classes have sta;yed for the last two years have been extremely convenient., The floor plan of the rooms has allowed us to have a common place to meet and discuss the pla;ys before and after seeing them. ... \ We have not really had much time to use the swimming, pool and the location is a little inconvenient because the kids can't waJ.k to town on their own, but since we use them primarily for sleeping and as a meeting place,they ha:ve worked out well. I have had, real difficulty with the motels in Ashland. Of course I recognize the need for early booking and such, but I have had ,many instances over the last few years of no answer to my letters and two instances of having the agreed upon price made in a Maroh booking ohanged by the time we aotuaJ.ly got there in June. I find this frustrating especially since I'm bringing students who certainly do not have unlimitElil funds. The Colony Inn has given us good service, with only minor confusion about, bedding. I would like to see them able to continue renting, especially for student groups. If ,the problem is competition with existing motels, let me' sa;y again that I would never even have found The Inn,if I hadn't been trying to solve problems that the motels had created1for.me. Sincerely, /1~~ Bonnie Brunken BB:dw e san Jose State university SAN JOSE, CALIFORNIA 95192 e NEW COLLEGE 14081277-3291 February 8, 1978 Mrs. Helen Horton Ashland Colony Inn 725 Tarra Ashland, Oregon 97520 Dear Mrs. Horton: It has come to my attention that you are considering the possibility of not opening the Colony Inn to groups attending the Shakespearean Festival. The New College class who attended the festival last year really enjoyed staying at the Colony and we were planning to come again in September. Most of our students really couldn..'t afford the trip to Ashland if we couldn't arrange economical accommodations such as those you offer. We certainly hope that you will continue to allow groups such as ours to use your facilities. Sincerely, Joh ~ouglas Coo' dinator for rforming Arts JRD/mjr THE CALIFORNIA STATE UNIVERSITY AND COLLEGES CALIFORNIA STATE COLLEGE, STANISLAUS 800 Monte Vista Avenue, Turlock, California 95380 February 10, 1978 Ms. Helen Horton Ashland Cb10ny Inn 72 5 Terra Ashland, Oregon 97520 Dear Ms. Horton: I am happy to say that my students and I enjoyed our stay at the Cb10ny Inn last August while we attended the Festival perfornances. I f01IDd the Inn rates ElCX)nanica1 and its facilities desireab1e. A central kitchen servicing four =Sis an eKcel1ent idea. I h:>pe ac:c<::mlJJdations will again be available this cx:rning surrmer. 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