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HomeMy WebLinkAbout1978-1107 REG MIN , ~.' RoiL CALL APPROVAL OF MINUTES PUBLIC HEARING Thornton Way Improvements . MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL November 7, 1978 Mayor Prickett led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in Council Chambers, Ragland, Phelps, Hamilton, McCannon and Laws were present; Dres- cher arrived at 7:35 P.M, City Administrator Almquist requested that minutes be corrected to read ',!McGrew Bros. Sawmill" on the second to last sentence in the last paragraph of Page three. McCannon moved that minutes be approved as corrected; Hamilton seconded and motion passed without opposition on voice vote. The City Administrator reviewed the petition with 70% of the property owners signing in favor of improvements by construction of curb, gutter and paving of Thornton Way from Wimer Street to Tucker street and the Mayor opened the public hearing, In the absence of any comment from the audience the public hearing was closed and disoussion returned to Council. Mayor recommended that any bids received over cost estimated by City be brought back to Council for reconsideration. Director of Public Works Alsing rec- ommended that cut-off date be set for January I in most instances for receipt of petitions on work to be done during the construction period of that particular year to give' time for all preparations, paper work, engineering etc. and actual construction, Council agreed that bids coming in over e~t,be brought back to Council and~ to accept Alsing's recommendation on cut-off date. MINUTES OF BOARDS, COM}IITTEES Phelps moved that minutes of boards, commissions and committees be accepted and placed on file; Ragland seconded and on voice vote, passed unanimously. ALLEY VACATION - Sherman APPEAL ON P,U.D. EQUITABLE SAVINGS APPEAL Sign Ordinance COMPo PLAN CHANGE NO, 9 PUBLIC FORUM City Administrator Almquist read request for alley vacation by Pitchfordfs~ Inc. and public hearing date was set for December 5, 1978 at 7:30 P.M, in the Council~ghambers. Letter of appeal from George Hocking of 157 Church street from a decision of Planning Commission approving P,U.D. #7 was read by Almquist who recommended public hearing be held on November 21, 1978 at 7:30 P,M. in the English Lecture Hall at Ashland H. S. Mayor set public hearing on date recommended above, Almquist reviewed appeal as requested by Equitable Savings & Loan and recommended public hearing be set for November 21, 1978 at 7:30 P.M. in English Lecture Hall. Mayor set date according to recommenda tion. Public hearing was set for December 5" 1978 at 7:30 P.M, in the ,Councif,Chambers, '_, 'q , City Administrator'explained that publication timing had precluded public hearing date previously for Zone Change #57 and asked that ,"ear:i.ng,d~,te. be' set for November 21, 1978 at 7:30 in English Lec- ture Hall at Ashland High School. Mayor set above date. 11(7/78 Pl;' I ~ PUaLIC FORUM cant. Youth Council Greenway Land Dance License Application UNFINISHED BUSINESS Liquor License Applic, David E. Singleton CONSERVATION COMMITTEE HIGH STREET EXCAVATION Ashland City Council 1l/7/78 Pi<. 2 e Councilman Drescher reported Youth Council is drafting ordinance and he will bring it to the next meeting. Councilman Ragland reported that the Greenway Committee is looking for property to acquire along Ashland Creek and requested Council approval of any purchase with County funds and moved that matter be placed on agenda; McCannon seconded and on voice vote, all YES. Ragland then moved that City of Ashland accept property along Ashland Creek from County if it is able to buy that 'land. McCannon seconded and on roll call, passed unanimously, Almquist reported that he was in receipt of a dance license permit but that it was unclear as to who was applying for the non-profit status and recommended that application be clarified before grant- ing approval. Ragland moved the matter be placed on agenda; Ham- ilton seconded and on roll-call, all,YES';. Ragland moved to instr- uct Almquist to investigate and approve"if bonafide request; Ham- ilton seconded and on roll call, passed unanimously, Applicant Singleton asked for consideration regarding liquor lic- ense for Pony Express Food & Brew and asked that Council inspect res~unnt and clientele for themselves to see that it has become a family oriented business as opposed to a loud drinking establish- ment. Laws asked the City Attorney if it would be permissable to review information submitted through police investigation and was told it was alright, Laws reviewed various charges which he felt could indicate risk and Singleton explained that most infractions etc. were some time ago. Mayor wondered if probationary period and periodic review might be possible in accordance with OLCC criteria. Drescher asked Acting Chief Lively if complaints which had been filed against applicant by San Diego Police Department where Singleton had a similar business could be acquired from them. Lively said he was sure they could be made available and said he would have further information to submit to next Council meeting. Laws requested report be postponed to next regular meeting. Almquist gave correct date of overlay of High Street at being 9/24/77 with the moratorium being in effect until 9/24/82 and McCannon moved to approve excavation request; Laws seconded and on roll call passed unanimously. Phelps asked City Attorney Salter if he was ready to report on Bancrofting or other means the City might use in development of subdivisio,n improvements should subdivider fail to perform in , given time. Salter explained he had not had sufficient time to discuss matter with Director of Public Works who had just recently returned from vacation and said he would have it for the next meeting. Mayor requested that Salter bring information in ordin- ance form. ~.~.. --' 11/7/78 Pg, 2 ~"' Audit Report MAYOR'S APPOINTMENT Historic Commission UNCOLLECTIBLE UTILITY BILLS PARK STREET CUT CHAMBER REQUEST - SECRETARY PERMANENT APPT, OF FIRE CHIEF Ashland City Council 11/ .,pg. _ Ragland moved to accept Tischhauser, Cooper & Co. audit for fiscal year ending June 30, 1978 and McCannon seconded. Mayor asked Ernie,Tischhauser in the audience if he had comment and Tischhauser said he would be glad to have questions answered for Council, Since there were no questions roll call vote was taken and the motion passed unanimously. Mayor Prickett appointed Chris Hald to Historic Commission, McCannon moved to approve appointment; Hamilton seconded. Phelps asked Cottle if he would recommend Hald since his name was given as reference and Cottle said he would without reserva- tion. On roll call, motion passed without opposition, Ragland moved approval of uncollectible utility bills as recom- mended by the City Administrator and Drescher seconded the motion, On roll call, motion passed unanimously, Alsing reviewed request by Horton to cut pavement at 607 Park St. saying that one fairly small hole would need to be cut where a solid mass frustrated the drilling process, Mayor Prickett recom- mended that more serious effort be made by communicating with all utilities including S.O. Cable to prevent at least some of the numerous requests for cutting. Ragland pointed out that when the franchise was being drawn up such criteria was suggested but un- acceptable to Cable TV. McCannon moved to approve request; Ragland seconded and on roll call, all YES. Almquist read a letter requesting approval to use Director of Visitor & Convention Bureau to work as part-time secretary for the Chamber when not doing the seasonal job with the bureau. Mayor was disappointed that there was no one from the Chamber to review request. Drescher moved to table; Hamilton seconded and on roll call, all YES. Laws moved that Fire Chief Larry R. Drager be appointed to a permanent position as Fire Chief and that the salary be set at $1,850 per month as recommended by the City Administrator; Phelps seconded the motion which passed unanimously on roll call vote. POLICE CHIEF SELECTION PROCESS The memorandum from the City Administrator on criteria recommended ,.Jor selection of new Police Chief was reviewed. Almquist said ,that a college degree is not required and it was not intended that anyone in the City at present be precluded for this reason. Mayor suggested that the criteria relative to the desirability of experi- ence in administrative capacity be substituted for college work not necessary to be on year for year basis and asked that the Administrator delete the "year for year" clause, Phelps said he has been approached by citizens concerned that a new Police Chief would oriented to deal successfully with the youth of Ashland and after some discussion ~he'tMayor suggested the principal of the high school be included in the process, Almquist said it was dec- ided not to advertise nationally as it is felt there are sufficient 11/7 /78 Pg, 'J ,r'M POLICE CHIEF RECRUITMENT cont. JACKSON COUNTY PUD BOUNDARIES ANNEXATION, Ashland Hills #3 ASHLAND HILLS #3 WITHDRAWAL REZONE OF ASHLAND HILLS 1/3 LAND-USE HEARING RULES ORD. Ashland City Council 11/7 /78 Pg, 4 e qualified people on the West Coast. Mayor and Council agreed to invite a Judge from the Circuit Court to participate in the,sel- ection process. Laws requested change of meeting date scheduled for November 14 because of conflict with League of Oregon Cities convention and it was agreed to change meeting to November IS. Almquist reported concern that the proposed public utility dis- trict boundaries would include existing PP&L substation which is within the City limits' and also the substation at Oak Knoll 'and what recourse the City might have should these facilities be con- demned. Ragland moved'tnat Almquist be directed to testify and protest boundary; Phelps seconded and on voice vote all YES. First reading was given by title only (published) of ordinance annexing certain property to the City of Ashland known as Ashland Hills Annexation No.3. McCannon moved to second read- ing; Ragland seconded and on roll call, passed unanimously. Almquist gave first reading by title only of ordinance withdraw- ing certain recently annexed property from Jackson County Fire District No. S and McCannon moved to second reading; seconded by Hamilton and passed unanimously on roll call vote, First reading was given by title only of an ordinance rezoning certain property located north of Hwy. 66 and west of East Main Street from Jackson County RR-S to City of Ashland R-I and McCannon moved to second reading, Hamilton seconded the motion which passed unanimously on roll call vote. Laws moved to adopt land-use hearing rules; Phelps seconded, Mayor Prickett reviewed the appeals process stating a number of problems developing wherein people are appealing decisions made by the Planning Commission and coming up with additional testi- mony not_presepted -a t- the pianning Connnission" -,level and feels the Planning Commission is not being dealt with fairly by Council's decisions. Ragland suggested more study sessions with P,C, to keep communications open and to throw out interpretations and feelings of both groups. Cottle (attorney representing cases"of annexation etc.) said that the long, tedious chore involved has brought the cost up to the layman and that it is almost imposs~ ible to accurately transcribe the proceedings in order to submit identical testimony for the record. The mayor recalled that many appeals were a result of rethinking process as result of Compre- hensive Plan criteria such as size of town - implementation of flag lots - urban boundary etc. On voice vote, the motion passed without opposition. 11/7/78 Pg. 4 Ashland Cit Council 11/7/78 P . 5 - TRANSFER OF FUNDS A resolution transferring appropriations within funds was read and Drescher moved for adoption; Phelps seconded and on roll call, all YES. LEASE RENEWAL P [, R McCannon moved that authorization he given Mayor and Recorder to sign extension of lease agreement with Ashland Parks and Recreation Commission; Ragland seconded and on roll call, passed unanimously. ADJOURNMENT ,Meeting adjourned at 9:30 P,M. N~J~kft: -i~ Ci ty Recorder