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HomeMy WebLinkAbout1979-0807 REG MIN rjl ~~ 'l c~ , .'\... '- ~ , '0 I I, ",J ~ MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL August 7, 1979 ZROLL CALL Council Chairman Ragland led the Pledge of Allegiance in the absence of Mayor Prickett and called tne meeting to order at 7:30 P.M. in the Co"llcil ChaIilbers"oii: the above date.' Prickett was absent; Hamilton arrived moments late and all other members were present. APPROVAL OF5MINUTES ~agland called attention to minutes of regular meeting ,of July 17 on page two as they relate to the airport master plan and said they are correct as written. Ragland explained that the account as written in the local newspaper was incorrect. Medaris moved that minutes of the executive session and regular meeting of July 17, 1979 and adjourned meeting of July 24, 1979,beapproved as submitted; Laws seconded and on voice vote the motion passed unanimously. GEORGE ANNEXATION City Administrator Almquist read a memorandum relative to ,the approval by Planning Commission of a request for annexation and requested that along with memo that Staff Report dated 5/9/79, map and public notice, minutes of 5/9/79 PC meeting, findings of fact considered by Planning Commission be made ,part of the record. Box reviewed the request and action by PlanningCommission';and on question as to if and when six allowable houses might be built on the proposed subdivision (at a . . .J future date) Box said that it will be an expensive development with the access problem of,that many people resultant from development along with expenses for hydrants, services etc. Ragland opened the ,public hearing and there was no comment, pro or con, from the audience, The public hearing was closed. Laws moved approval of annexation and subdivision variance with conditions put on by Planning Commiss- iOn and adoption of findings of Planning Commission; Phelps seconded and on roll call the ~otion passed unanimously. WATER & HELMAN VACATION A memorandum was read from Eng. Tech. Olson relative_to request f~~ al1ey..,vacation between Water & Helman Streets. A:lmqiJi's("repo'r,ted/ rz;::' . . A~. . .. _ th,at'96.3%, of the affected area and 100% of the proper,c~~ f"r,Or~"'" I" , on the alley is in favor of the vacation and submittedt:pet-:i<t-fon. " ". I~", ~L,',' &.gland opened the public hearing and there being "no~c0miite1it:'l>w),~\.,r., ' l'''P'' the audience, closed same. Laws moved approval' and-reque'EiE;edo ,Stafti.., ~ , '.C:~ ~ to draw up' necessary ordinance; Hamilton 'seconded and motion passtd I' -~, -- unanlmo~~lY_ 9n roll call voteL "3 -- . ~~~~~G FiE' ORDINANCE A memo was read from the Planning Commission proposing an increase in planning fees to help off-set costs generated by various requests. Acting Mayor Ragland opened the public hearing and in the absence of comment for or against, closed the public hearing. Fee increases were reviewed and Sims critized the proposed $200 appeals fee to reverse decisions by Planning Commission or Hearings Board saying this cost would preclude many citizens from their right to appeal. Box said he is trying to equate time spent to actual dollars and said that in such cases much preliminary work has been done but the appeal is a new additional cost. Laws felt such a fee might eliminate iicapricious" appeals and moved to amendLt'hat, the";,,', amount of $125.00 be charged; Medaris ,seconded. Medaris, ~agland and Laws voted YES. Sims, Hamil- ton and Phelps voted in opposition and the amendment failed on tie vote. Sims moved to amend to return to $50.00 appeal fee with all but $10.00 being returned if appeal is~acceptea; Phelps $ecoilded",md on roll cal~Phelps, Sims and Hamilton voted in favor; Medaris, Rag- land and Laws opposed and the motion failed on a tie vote. Regular " . , -, "' ... ,'C, . I." ,(\~~ . : "'" , .. .or 'P,~.FEE ORDINANCE '.__~li. ..-- -.. -",'Ashland. Cit Council 2 cont. Sims moved to ta~le until next meeting; call all YES with exception of Medaris. ,...~,. ,:;.~,4. P~elps seconded and Motion carried. SUPPLEMENTAL BUDGET MINUTES OF BOARDS ETC. S,O.C.A.T.S. EMISSION TESTING BY COUNTY The public hearing was opened to consider a Supplemental Budget to provide for retrospective rating plan for Workers CQmpensation Insurance. There was no comment from the audience, for or against and the public hearing was closed. Reading of the ordinance was deferred until,later in the meeting. Phelps"i:n."oved to ac'cept minutes of boards, cormnittees 'and 'cormnissions ~ Hamilton seconded and the motion passed unanimously on voice vote. ' j Sims mentioned the report from Southern Oregon Citizens AgainBt Toxic \ Sprays and expressed concern that herbicides are being used to spray in various places in the County including Howard Prairie Reser- voir and Hyatt Lake and that waters will be affected which will feed into the City's water;line riext'year. Sims wondered if the matter could be placed on the agenda to direct Staff to request research information from BLM on study done by Cameron/Johnson and asked that the use of hand sprays be addressed along with affect of herbicide use on the watershed etc. Ragland said that thepe was no action necessary by Council and directed Staff to follow Sims' request. Almquist read a letter from Air Quality Coordinator Bruce Shaw requesting participation by City on emissions testing by use of City personnel to assist in the testing program. Bruce Shaw gave a progress report on emissions testing and requested City consider offering personnel to assist in automobile testing during ,the days the program will be available in Ashland. Shaw said that there would be no cost to the City with the exception of, personnel. Phelps recommended that we make two personnel available, for training to go along with the County program. Ragland asked what cost we would be looking,at for 'two employes per week for one day. Almquist explained, that there are only three personnel in the Auto Shop and they are responsible for maintenance and operation of .38 pieces of equipment and would not have time to lose and maintain efficiency in their present efforts. Almquist wondered if an inexperienced person could be trained simply to assist the operator should such a person be found for the job. Shaw said he would be flexible with whatever the City could do to assist and said it wouldn't take long to train a helper and only four or five hours to train an operator. Phelps noted that the pressure isi~~ivate and public agencies to clean up the air and as a major community it would behoove us to bring our <, air:up to healthy standards. McCannon wondered about the validity of the testing having both failed and,passe4 the testing without modification of system. Shaw said that County's equipment is cali- brated three times a day for accuracy and that private garages do not keep their equipment tuned in the same way. Almquist said that Shaw's suggestion to use employes on Saturday would be impractical because of the overtime factor. A suggestion was made to publicize the program with the hope of attracting volunteers for the task. Fred Roberts said that as long as Ashland will be served by the County we should wait until results of the program can be evaluated and then go from there. Laws said we should support the program 8/7(79 P, 2 RegUI~r_ting EMISSIONS TESTING cont. IMPOUND LOT RELOCATION ASHLAND CAB CO. RATES WARM SPRINGS HYDROELECTRIC CHAMBER OF COMMERCE SIDE- WALK SALE REQUEST Ashland City Council 8/7/79 P. 3 . because we are in the smog area and we should get our fair share of the County's program in days served in Ashland and moved that we should maintain a four day a month program by County for testing and that the City Administrator attempt to come up with a plan on how City participation could be done through use of personnel; Phelps seconded and it was agreed to include Hamilton's suggestion to pub- licize for 'volunteers shollldaltermltive not be worked out before .' 0" . - . .-' - ..- _ - ' .- first',testingd.ate:, Phelps' seconded':and on roll call, all YES. A proposal was read to relocate the City Impound Lot and convert the site into a municipal parking area as received from property owners and merchants in the "A" Street business community which has been going through a revitalization phase. Russell Dale spoke on behalf of the signers of the proposal saying that the impound lot at one time was located far enough out of town so' as not to detract but in an effort to establish a new business community it is now being sug- gested that another location be found for such use and that space be made'available to accommodate needs generated by businesses rec- ently established in the area. The matter was discussed and the City Administrator said that the property was being leased from Southern Pacific. Ragland said he is intrigued by the idea and if a lease of relatively long time could be obtained from S.P., it may be feasible to' handsomely landscaped for little money. Dale des- cribed the lot as being an attraction for vandals, that there are gaping holes ,in the fence and that it is an eyesore. Dale asked that the City consider supporting efforts of ,restoration in the area. Laws wondered why we should consider ,the parking problems of this area separately from those of the City as a whole. Hamilton recom- mended that the City Administrator get in touch with Southern Pacific to seek a longer lease to justify spending money, to upgrade area and in the interim period minor repairs could be made during the time the City researches alternatives for City service buildings sites. Leasing 'property on the other side or the railroad was suggested. Sims felt that the businesses and commercial efforts in the area may be interested in committing themselves to make proposal work. It was decided that after Almquist gets an answer from Southern Pacific on -leasing and/or alternatives that the 'matter would again be placed on the agenda. Almquist read a letter from Ashland Taxi Company asking for approval of a rate increase from ~.90 per mile to $1.OO per mile to cover rising costs of business. Laws moved for approval; Sims seconded and the motion passed unanimously on roll call vote. Referred for study. A letter was read from the Retail Trades Committee of the Ashland Chamber of Commerce requesting a waiver of the ordinance forbidding sidewalk sales, to conduct their annual retail effort on August 17th and 18th and that crafts be included in the permit. Hamilton so moved; Phelps seconded and on roll call, all YES. 8/7 /19 Pg. 3 Regula.ting Ashland City Council 8/7/79 p.4 . f,:' PUBLIC FORUM WINBURN WAY CLOSURE Mike Stitt of 114 Granite Street submitted a petition signed by persons requesting that a traffic count be taken on Nutley and Granite Streets in order to evaluate the 'closure of Winburn Way and establish if impact of closure warrants additional police control and repaving of Granite Street because of traffic generation by closure. Council discussed with Stitt and others the difficulty in establishing a traffic count and impact with no base to go on except other streets in Ashland 'and favored 'the idea of taking the matter up with the citizens by placing it on the ballot. Stitt was thanked for citizen's input and petitions were placed on file. BIKE PATHS Phelps urged the Bike Committee to look at condition of bicycle paths at different locations in need of repair and expressed concern that property owners are !)lade aware "of responsibility in keeping them safe. Alsing noted that he has been made aware of hazardous con- ditions and will arrange for repair. SIMS RE. R-3 LAND Sims commented on need to expand'minutes of adjourned meeting of July 24,1979 to bring out need to modify the Urban Growth Boundary to provide for more R-3 land and suggested that downzoning and annex- ations would help to make more land available for development of apartment complexes in various price ranges for availability to all citizens. Sims said that it appears to be time to up-date the Comp- rehensive Plan which was started over five years ago. SANITARY SERVo FRANCHISE Council deferred action on franchise until such time as contract comes up for renewal and Sims noted he had requested information 'relative to land fill/resource recovery plans in the future. Wenker said that land fill is being used at this time and that DEQ grants permits on five year term and explained that at this point he would not know what type disposal might be implemented in the future. HISTORIC DESIGNATION Historic Commission Chairman Rod Reid presented a map highlighting areas of historic interest and was accompanied by a group of people Ordinance in support of concept. Reid reviewed progress and actions as educa- tional body in encouraging restoration etc. Laws moved that historic designated areas be approved as shown on map; Medaris seconded and the motion passed unanimously on roll call vote. Almquist gave, second reading by title only of an ordinance relative to the powers and duties of the Historic Commission, and granting review powers in the moving and demolition of buildings on designated historic properties and Hamilton moved for adoption; Phelps seconded and on roll call the motion passed unanimously. BILLBOARD REMOVAL, City Attorney Salter reported the matter had been resolved. 'MICROFILM COSTS OF RECORDS LIBRARY Deferred until next meeting in order to secure competitive bids can be secured and placed on next meeting's agenda. FAUS BORROWING PLAN Letter from League",of Oregon Cities read - no action necessary. LIQUOR LICENSE RENEWALS With assurance from Chief of Police Lively that applicants should be approved, Simsso"!ffioved; Hamilton seconded and on roll call, motion passed unanimously" 8/7/79 P. 4 , " RegU~a.ting TRAFFIC SAFETY REC. AIRBoin:,'FUEL FACILITIES ARMORY REPORT COMMITTEE PUMPER BIDS Ashland City Council 8/7/79 P. 5 . \' 'First item deferred unt:j:l, next meeting 'relative" to loading zone for Salvation Army and effect school opening and closing' times. Phelps moved that request for parking prohibition between driveways at 369 and 381 Walker be approved; Sims seconded and on roll call, all YES. Almquist read a memorandum from the Director of Public Works relative to fueling facilities and recommending consideration of installation of an additional 2,000 gallon tank~to store 80 octane fuel since the present two 2,000 gal. tanks are 'holding' IOO octane. Also recommended was an increase of fuel flowage fee by' one 'cent per gallon. Laws suggested it would be more equitable with the 'fluctuating tendencies of gasoline prices to charge a percentage fee so the increase would remain proportionate. Laws requested that Alsing discuss the recom- mendation with the base operator and ,that the subject be placed on the next 'agenda. City Administrator, Almquist read a memorandum from Councilman Medaris, Chairman of the Armory Committee and the matter was opened for dis- cussion. Sims recommended that Parks Commission be made part of the expanded Committee to ,study long-term space needs of City services. Former Councilman McCannon reviewed previous research on such needs and reported that a study of business community's feelings on the' Lithia Mill site proposed ran 923 in favor out of IOOO sampled a few years ago. Sims suggested that an exhaustive search be made and not limited to Lithia Mill and/or Armory quarters. Medaris said that after looking at the cost figures for use of the Armory, it may not be too attractive. Almquist 'reviewed the architectural design made up for a previously proposed justice center and said that perhaps a more modest wooden structure be considered and added that a site design should be considered along with the services of an architect to work with ,Staff and the committee to establish needs and other criteria to use as base. Phelps suggested the Armory Committee with input from'Staff develop long range assessment of needs. Phelps' moved to recommend,expanded;committee as discussed; Hamilton seconded and on roll call, all YES. A memorandum was read relative to bids received for 1500 GPM fire pumper and Acting Chief King 'reviewed alternatives. Ragland recom- mended Western States low bid be accepted and Laws so moved; Hamil- ton seconded and on roll call, all YES. ASHLAND SANITARY RATE INCR. Second reading by title only was given an ordinance authorizing a rate increase for AShland Sanitary Service and Medaris moved for adoption; Hamilton seconded and on roll call, all YES. HISTORIC COMMISSION URD. An ordinance was' given second reading by title only relative to po'wers and duties of Historic Commission and Hamilton moved to adopt, Phelps seconded the motion which passed unanimously on roll call vote. PARK PARKING & CURFEW Second reading by title only was given an ordinance establishing parking and curfew limitations in Lithia Park and Hamilton moved to adopt; Phelps seconded and on roll call passed ,unanimously. 8(7/79 Pg, 5 Re Ashland Cit Council 8/7/59 P . 6 \' MtHW)A LANE VACATION First reading was given an ordinance vacating a portion of Green- meadows Way, North of Morada Lane and Medaris moved to second reading; Hamilton seconded and on roll call motion passed unanimously. GEORGE ANNEXATION First reading was given an ordinance annexing property located South of Crestview Drive and the extension of Hillview Drive. Laws moved to second reading; Hamilton seconded and the motion passed unanimously on roll call vote. RES. 79-80 BUDGET APPROP. A Resolution was read amending the 1979-80 budget and making appropria- tions relative to plan for Workers Compensation insurance and Laws moved to adopt; Hamilton seconded and the motion passed without opposition on roll call vote. TRANS APPROP. WITHIN FUNDS A Resolution transferring appropriations within funds was read by the City Administrator and Laws moved to adopt; seconded by Hamilton and passed unanimously on roll call vote. RATIFICATION OF FIRE- FIGHTERS CONTRACT Hamilton moved to authorize Mayor and Recorder to execute contract with Ashland Firefighters Association for perlod of July I, 1~79 to June 30, 1982 and Phelps seconded the motion. Motion carried by' unanimous roll call vote. DEPARTMENTAL REPORT Departmental report from Finance accepted as submitted. ADJOURNMENT Meeting adjourned at 10:45 P.M. 'Qd~ $ ;Z;~~ Nan E. Franklln Recorder ~ ih