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Home My WebLink About1979-0918 REG MIN ,,~ ... ......._" ROLL CALL APPROVhL OF ~!lNUTES MIlmTES OF BOAIillS OLCC CRITBRIA GL1,NN ST. IMPROVEHENTS STREET CUT REQUEST sasc NOISE PERMIT PUBLIC FORUM el MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL Sep tember 18, 1979 Hayor, Prickett led the Pledge ,of Allegiance and c:aJ,led tIle order at 7:30 P.M. on the ahove dace in Council Ch=bers. Ragland, Medaris, LaHs 2nd Harlliltou ,.;ere present. meeting tG Phelps, Sims., Hamilton moved to approve minutes of 'regular 'meeting of September 4, 197 and .Phelps. seconded the ID9tion". On voice vote. passed"up.animously. Law"'s mov.ed to accept minutes at Boards,' COITXliss.iO~lS &. COIIunittees as " submitted; Ragland seconded and on voice, vote, all'YES. A letter from the Oregon Liquor Control' COl,.inission was read in which the.. Commission outlined criteria. rela tive to dispenser li.censes and included copy of. amenc1rr..ents to the ndrninistrative rules recer!.tly passed. in the State Legislature. Hayor Prickett requested that the Chief of Police check on the operation of a business where there had been an application for .change in, license and the owner Of the place of business has subsequently takC'n it back frOln the applyir::g operator. The Chief, ,responded to the Hayor by sayiilg :l.t is his u11derstandi.ng that the. applic ation had not actually been actedu?on by OLCC siilee the op'oOration is, conducted. on- the previous license"authorized "by OLeC. "Chief Lively said he vloulrl investigate the status of licensing And report back. . .' for' pavil).O"' . . A, pet1tlon/from res1dents on Glenn Street bet"cen North ~1aln Street and .Willow ~.Jas pres~nted,.Council and C.lty AdrrdnistratoL Almquist said there will be an"improvement resolutio':l 1ater in the agenda,for'paving etc. .A letter from California-Pacific Utilities Company ,;.ms read re,qu2st.in,;; permission to make a cut at 1165 N. Main Street to install a ~:sas lint.~. Cou.neil agreed that moratorium of 5.-y~ar pe:rj.od for -new~y payed .stY'~ets calling for special COUTI...-;il permission to cu t has.. nDt di.scour2g~(1..C1Jts. requeste'd. Discussion ensued relative to' right of Coun-cil to. 'deny a cut where people are having, a. cheaper fuel (nat'...lral. g-as)' installed. and. j.t 1;-ras generally agreed .a denial would ,be u.nfair. IJhelps mQved._ tha t boring method be used on this request and that technique be :implemented -where-Jer poss'ible for' future cuts;'- L"m'ls 'seco'!1C1eil and on' roll' call) b.l1' YES. A request by, sasc Housing for noise permj,t for outdoor dance-to be ,]-;"}e\ ' on September 22 at Greensp:-in.gs dorm,; \-1'::"8 considered. Almquist said stereo iousic uould be used. Phelp[; m0ved for approval;' Ragla:id s0ca,j.dec~ and on roll call, all YES. Sharon' .Thormahlen, 80 Harg::1dine Street spoke as co-owner Ravern.,rood TOw1!- homes saying tha t the cri teria set as result of Condo!TiL1itU!"I amenci:::!cnt would not include her subdivi:::.:ion becanse. tnei-r.1' .H.D.. api;rovul etc. were' processed _'before the' a:aendment .1;~as signed. ThcrmaLlen .sai(~- ::he. projec twas 'p-rocessed through IJ J,.a::mir..g as a suLdi vision -- P. U. D. '"in R-J Zone and .1;....a8 pre-se'n~(~d as s'uch 13nG entire pV.1n ';-;as C.;1TI'1.eC Qut itl that \'lay: Thormahlec sa:i.d '!:.hat i:~) ;-:ereat th~ PJJn:mJng frro~':.ess vmul'd cre3te a problem by loss of tirl:e. _R~~ular Meeting ~U~]~~IC .N cant. , THQP~LEN RE CONDOS VILLAGE CONMONS LIQUOR LICENSE TRANSFER ALLEY N&~ING CONTEST DODGE BIKEPA1TI REpAIRS ,Ashidr..ll Ci tJ:' Council 1'. 2 - 9/ISi79 e On Laws' question as to how the project is different from a condominium, Thomahlensaid in their situation ground is being' sold whereas in con~ domini.ums only air 'space is" included in the price. Recess ,vas called so Recorder could bring Condominitm Ordinance to meeting. Ragland re- opened tliemeeting explaining the' Nayor would not participate because of a possible conflict of interest. Salter recommended that clarifica- tion be sought as to meaning oficondominium~and review of ordinance. Laws moved to place on agenda; Hamilton seconded and on voice vote, all YES. Sims moved that Planning Commfssion work with City Attorney to clarify ordinance; Phelps seconded and the' motion passed unanimously on roll call vote. On the Thormahlen issue Laws moved that: interpretation as it applies to subject projec'c should exempt it' from reprocess; Hamil- ton seconded and, the motion pas3ed unanimously on roll 'call vote. Lowell Smith explained that action 'ou' liquor, license transfer (back to ' his name) is necessary to prevent an interruption of his business at Village Commons because of a lapse of time before next Council meeting. Laws moved to pl2.ce on agenda; Hami.lt.on- seconded. Recorder Franklin explained that the license application had been approved by the Police Department. On voice vote motion to place on agenda passed unanimously. , Laws moved for approval of license; Hamilton seconded and, on roll call vote the motion passed unanimously. Elliott Reinert , Direc tor of the, Chamber of Commerce asked considera tion, by Council of a contest proposed by the Chamber to name an alley betueen ,East Nain and "c" Street. Mayor Prickett felt that street (alley) , naming should ,be kept under the jurisdiction, of Council but would be open to suggestions. Phelps said that other property owners bordered on the alley should have some input should this process proposed be ' considered. Ragland agreed ,,,ith the l'.ayor but did say that the naming of alleys can be important to relate a flavor of the busiuess/area of a town and could become necessary with more business locating "cn alleys. Reinert said the reason, for the, name was to estahlish address. Hayor suggested Reinert speak with the Chamber, Board relat:iveto his idea. Councilman "Ragland' presented a'request by, Margaret ,Dodge for the City to , pick up it' sportion of 'costs for repairs done to thebikepath previous to City's adoption, of policy to ,pick ,-,pone-half, of' costs for repairs of designated bikepaths,throughout the City., Sims moved, to place,on agenda; Medaris seconded and mo tion passed nnanimously" OIl ..vo-i ce vot~e ~ . Laws moved that City go back to all property OImers ",ho "ere ",ritten letters asking that they repa:iJ: bi.ke--ways and pay half the costs and ,that Dodge request be approved o~ half cost,of approximately $35.00., Medaris seconded and the mot:ion passed unanimously on roll call vote. Laws asked Alsing if other repairs have been mildeand Alsing said :chat he has had four replies and all,,,i11 partiCipate with excepticm of one who refuses to become involved, Alsing added,that several had ",ork' done includingSOSC, Dodge et al. Ragland said n'avis would like, to,' move, ahead and, do the rc,pairs this year and the City can go ahead and pay, for one-half of the ,cost. Sims suggested that the' breaks, in the' .bikepath be :monitGred and. that si~ce we .:ha"ve set a yi:ecedent: t-1"ia-t tile_ repairshosts be brought ,to' Counc:U for individual consideration. Alsing cautioned that r.'le whole procedure may' hring pro blems where almos t' -all" entire si"deHalk is in .u ~tate" "of diB~'epair _as in the Davis "case". " 9/1k/79 P. ? Re!(ular heeti.ng -- , PUBLIC FORUM cont. Bikepath Windsor St. Imp. Greenway A~quistion Turbo-prop fuel '\.," Ashland C?_.t:y CGU ncil ~fi.LO!....!.2-,~~ -- '....... . Ragland said that as soon as the Bike Committee is reactivated they may come up ,dth suggestions "hich may preclude use of sidewalks for bikes.' Laws recommended th:3.t Alsing make determinations.- relative to hazards and Counci~ will accept.req~ests from person~ bri~ging them to Council for considerat:i.on. . " Councilman Phelps asked for a progress report on tI,e paving of "'indsor Street and Alsing said the Hindsor job, like many oth"rs, has been held up because of various problems. Alsing said tha t the "ork had been held "tip first because of time-cansuming efforts to obtain necessary easements and now because of a problem in securing ,thE: services of the curb and gutter contractor "hich has plagued all street paving scheduled for this construction Season. Alsing gave a time pro:.lem being experienced by the contractor "herein all of his planned "ork has bunched up and he has not been able to keep ahea"d of pa..,ring commitments. Alsiug saic1. he realizes the problem of parking etc. in the Windsor case and said that in any case if the contractor cannot get in that he "ill remove stored fill in street and grade the street to a useable condition until such time as it can be paved in the event the rainy season gets here before contractor is avail- able. Alsing said that when the contractor was available early in the summer, the City had become involved ,,rith'Highway. 66 work, the sedj,cent basin problem developed and, other projec ts, ,"lhi_"h eouldn I t be. postponed kept -the crews-confined to them.. On questiun of Mayor. as .to.l\rhat casts.. we might expect to increase if the jobs are held over till next year , Alsing said' that the bid "ould be the same but that' the asphalt material could increase. Phelps expressed, disappointment that streets will be ,exposed and that people "ill be concerned that they will have to back out into a meSs and ~sked that Alsing notify the property owners of the delay. Sims reported that he had attended the last Parks & Recreation COI'1ll1ission meeting at which time the Tolliver property contiguous to Ashland Creek was discussed and the Commission turned dO~1. Tolliver'? offer of land. for easement along the creek for Greemmy purposes as prescribed by the City Council ata recent meeting. Hagland .said he ~vas puzzlec: at., the report saying that Parks has monies "hich, bad _been made avr.ilable for the acquisition of Greem,ray lands and to his kno"ledge have not yet been use,; and' said it may be a .good' idea for Council to take.over securing prop~r- ties needed to complete the chain eventually and pointed up the need fo:'" controlling .access_..to this resource. _Ragland sugge.sxed thf!t Sim_s...chec1<; Parks & 'Recreation1s plans relative to.the.GreenT..;ay.and to specifiC:.3.11y-.. report on the progress ir. their picking'up the Vogel property. Sims said he ",ould inves tiga te fully and have item put on agenda ,;her, he is' ready to report findings. Alsing reviewed receum,endations from the Airport Co~~ittee regarding, availabilfty'of turbo-prop fuel and fuel flo"age fee and Sims moved that' Council go on' record as allowing turbo-prop fuel sold at Airport and suggested that its availability not be 'published. Ragland 'se'"mded ,,,,d . thf~ IDa tion passed unanimously. 9(18/79 p. 3 Re~~18Cl~ng -- }lICROFILlNG HOSPITAL DEVELOPMENT 'FIRE CH IEI' APPT. PLANNING DIR. P~~EL HOSPITAL CLAIM SENIOR PROGRAM~CETA POSITIONS New Skills for CETA Youth Worker ORDIN~~CES, RESOLUT- IONS & CONTRACTS Taxi Franchl.se Initiative Ballot ~l.pnn S tl"'Ppr Street Improvements -- Almquist reported t.hat the County is nO longer doing it's own micJ:ofilm- ing of the records and that they are now doing business with the firm which Planner Box had recommended. Phelps moved that Council make avail- able $2,500 for microfilming; Ragland seconded and on roll call, Phelps, Ragland, Sims, Medaris and Hamilcon voted YES: ,Laws opposed. A memorandum fl'om Hospital Administrator Rotert Strawbridge requesting authority to expend $25,000 for consulting fees ,plus $2,500 out-of-pocket expenses for consulting fees'for long range study on hospital needs and ~onstruction costs. Laws moved to authorize expenditure of $27,500 and Phelps seconded. On roll call Phelps, La,,'s, Medaris, Hamilton and Ra~land voted YES; Sims opposed and the motion carried. Hayor Prickett appointed Jerald Case AS new fire c!"ief and strongly criticized the ~election' system of ra!1king t1:\e candi,1,ates againr;t his wishes and said he would not accept a grading determination again. Rag- land moved for c.Jnfirmation of the. appointment and Hamilton seconded. Discussion ensued relative to the interview-/selection/grading policies and Hayor asked that Council members sit in on intervie~ls. On roll call motion passed unanimously. Mayor Prickett then appointed a panel for intervie.,ing candidates for .Planning Director position vacated by Richard Box consisti~g of Lois Wenker, Steve Shapiro~ Ji;n Ragland, Rex Shepher.d and Jim E:i.senhard. l1edaris'moved for conf:i:J:mution; Laws seconded, and, on roll call, all YES. City Attorney Salter repor,t"d on a claim by Ashland Communj,ty HospHal in the form of a $5700 judgment and said there is need fcr City to sign-off for purposes of a property sale by estate and said there is sufficient real estate in the estate to satisfy judgIller~t. Nedaris moved to accept Salter's recommendation and authorize release to- be signed by Mayor; Hamilton seconded and on roll call, passed cnanimously. A memorandum was read from the SenioT PrCigram recommending applicati':_:n OE- made fol' new positiou through CETA and Sims moved for approval; Women-Phelps seconded and the motion passed unanimously on roll call vote... Sims moved for approval of youth tra-ining position; Phelps seconde.d ,.::rad on roll 'call passed unanimously. Almqu'ist gave fir'st' 'reading of 'an Ordinance 'pertaining to Taxi Franchise and l1edaris moved, to' second reading'; ,Hamil ton seconded and on roll call, all YES. First reading was given' an oq!inanceamcnding the Municipal Code relativ, to the form of tr:e ballot, for initiatives and referndum issues and La\"3 moved to second reading; Hamilton seconded and on roll call vote the TUoti an passed lU"l,animously. A resolution '.ras read calling a Public Hearing for the proposed .installa tion of str~et improvements on Glenn Street from North Hain St.ree.t t:r.:. . Willow S tree.[. L8\\'8 r.wved fo-r ado? tion, Hami.lton- seeonded and mot.i.on passed unanimously 0n roll call vot8. 9/18/79 F. ,egular Meeting "e . . OIlliGON PUBLIC POWER TEAliSTERS AGREEl>!ENT S.O. SKYWAYS L8\SE CRATER LINE CONST. CO. DEPARTMENTAL REPORTS Ashland Ci ty_ Coundl 9/18/79 P ,.2 - The City Administrator submitted the participation agreement of the Oregon Public Power Agency an~ noted that it is an agency made up of: small cities who are interested in pooling resources and sharing benefits Sims moved to authorize Mayor to sign; Phelps seconded and on roll 'call, Hamilton, Phelps, Ragland, Laws and Sims voted YES; Medaris opposed. Agreement between City of Ashland and Teamsters Local 11223 was submitted and Laws moved Mayor and Recorder sign to ratify; Hamilton seconded and on roll call, all YES. Laws moved for modification to lease to increase fuel flowage fee to 3~ per gallon (Southern Oregon Skyways, Ashland Municipal Airport) Hamilton seconded and the motion passed unanimously on roll call vote. An agreement >lith Crater Line Construction Company for relocating utility poles in connection with construction of Hwy. 66 was presented and Sims moved to authorize signature of Mayor; Phelps seconded and on roll call motion passed unanimously. Departmental reports were submitted for the month of August and Phelps asked if the Police Department could ShO<l bike violations and Chief Lively responded by saying that the reporting system is being modified and such stats will appear ,on the new, monthly reports; Phelps also com- mented on increase in fire inspections over .last year and. Almqu:i.st. said the count was dmm because of the recent resignation of Fire Marshal. Jerry Glines. Chief Lively said that the 28th is the target date fer putting the new dispatch system into use. STUDY SESSION/ADJOURNM'T The meeting adjourned at' 9: 50 p.m. September 25, 1979 at 7:30 p.m. in t e engineer:s from R. W. Beck & Associa tudy Session wa3 called for ouncil Chambers to "leet ,dth Na:2t;t\~n :fLdL~ City Recorder 9/1[',/79 p. ~